2016 Love Food Hate Wast Application Guidelines

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  • Waste Less, Recycle More

    Love Food Hate Waste Grants Program

    Round 4 Guidelines for Applicants

    Closing date: 5pm Tuesday, 14 June 2016

  • Every effort has been made to ensure that the information in this document is accurate at the time of publication. However, as appropriate, readers should obtain independent advice before making any decision based on this information. Published by: Office of Environment and Heritage NSW 59 Goulburn Street, Sydney NSW 2000 PO Box A290, Sydney South NSW 1232 Phone: (02) 9995 5000 (switchboard) Phone: 131 555 (environment information and publications requests) Phone: 1300 361 967 (national parks, climate change and energy efficiency information, and publications requests) Fax: (02) 9995 5999 TTY: (02) 9211 4723 Email: info@environment.nsw.gov.au Website: www.environment.nsw.gov.au

    Report pollution and environmental incidents Environment Line: 131 555 (NSW only) or info@environment.nsw.gov.au See also www.environment.nsw.gov.au

    ISBN 978-1-76039-223-9 OEH 2016/0012 January 2016


  • 2016 Love Food Hate Waste Application Guidelines Page 1 of 22

    Section 1: Program rules

    What you need to know about this program

    The Organics Infrastructure Fund

    The NSW EPAs Waste Less, Recycle More provides $70 million under the Organics Infrastructure Fund to divert food and garden waste from landfill. With 45.3 percent of household red lid bin contents consisting of food and garden organics that could be recycled, the program is tackling the problem from every angle. It includes funding for:

    community education and awareness

    new or improved local council kerbside collection systems for organics

    organics processing infrastructure, including large and small scale infrastructure and equipment, andonsite processing options

    equipment to collect, store and redistribute more surplus food to people in need

    markets for composted organics

    regulation and compliance

    The Love Food Hate Waste (LFHW) Program is addressing the food waste issue at the avoidance end. It aims to increase NSW households and businesses capacity to avoid food waste by improving skills and knowledge around positive behaviours.

    In addition to the state-wide program, LFHW is partnering with the Environmental Trust to provide grants totalling $1.4 million over four years. The funding rounds held so far have allocated $941,241 to 29 projects. Summaries of these projects can be viewed on the Trust website. This is the fourth and final round of the program where up to $470,000 is available for allocation.

    The Love Food Hate Waste program and grants

    The LFHW program aims to raise awareness of the food waste issue and to provide households and businesses with simple actions they can implement to reduce the amount of edible food thrown away in NSW. An integral part of this program is supporting food waste avoidance education initiatives of partner organisations such as councils, council groups, non-government organisations and community groups through grant funding.

    Results from the NSW Food Waste Avoidance Benchmark study and subsequent tracking surveys show that current knowledge of the scale and impact of food waste is limited, along with knowledge about the actions people can take to avoid it. Quantitative research revealed that NSW households waste on average $1,036 worth of edible food each year at a state level, this amounts to more than $2.5 billion each year. The four top food wasting household groups are:

    1. Young consumers (18-24 year olds).

    2. High income households (combined income over $100,000 per year).

    3. Families with young children (under 16 years).

    4. Small to medium enterprises (SMEs) in the food retail/hospitality sectors.

    LFHW grant projects must predominately focus on one of the above groups. Food is most commonly wasted because we buy too much, cook too much and are unsure about how to best store food. The NSW Food Waste Avoidance Benchmark study also found that people are most willing to take action by:

    writing a menu plan

    shopping to a list

    buying only the food they need

    storing food correctly

    cooking the right amount

    using leftovers

    LFHW grant projects must predominantly target behavioural change in at least one of these actions.


  • 2016 Love Food Hate Waste Application Guidelines Page 2 of 22

    Resources developed by the LFHW program, including focus group research with householders, and a series of qualitative and quantitative social research projects and the communication and education materials developed from it are available to LFHW applicants to inform their projects. Grant activities that duplicate, rather than utilise, existing LFHW resources are discouraged. Projects that involve the development of new or enhance enduring resources that can be used by other LFHW partners and food lovers are encouraged.

    Love Food Hate Waste Business Program

    The Love Food Hate Waste program has recently developed new resource kits for businesses to identify and avoid food waste by providing an all-in-one information package. Applications are encouraged in this round for LFHW partners to work with the local food businesses in using the kit. The kit includes:


    How-to videos.

    Forms to complete a food waste review.

    Action plan to avoid spoilage, preparation and plate waste.

    Tools to educate staff and customers.

    For more information and a sample of the kit, contact the Love Food Hate Waste team at info@lovefoodhatewaste.nsw.gov.au.


    The LFHW grants aim to educate about food waste avoidance by:

    Increasing awareness about the food waste issue.

    Supporting householders and businesses to uptake new behaviours that avoid food waste.

    By funding local and regional projects, LFHW education grants aims to:

    Increase exposure and awareness of the LFHW messages across NSW.

    Encourage innovative local and regional initiatives to reduce household and business food waste.

    Support partnerships and collaboration among organisations keen to reduce food waste.

    Enable households and businesses to learn and practice food waste avoidance behaviours includingthose associated with buying, cooking and storing food.


    Eligible organisations

    Organisations eligible to apply include:

    community groups


    groups of councils

    non-government organisations

    not-for-profit organisations (must comply with the ATOs definition)

    Not-for-profit organisations incorporated under the Corporations Act 2001 Sect 111K must provide proof of their non-profit status, details of which can be found on the ATO website.

    Community organisations, including community groups, must also be an incorporated association under the NSW Associations Incorporation Act 1984. Community groups which are not incorporated are eligible to apply, but only if they arrange for the grant to be administered by a council or other incorporated non-profit organisation.


  • 2016 Love Food Hate Waste Application Guidelines Page 3 of 22

    Nominating an administrator

    Community groups/organisations, including those who do not meet eligibility, may nominate another organisation to administer grant funds on their behalf.

    The administrator must be a legal entity and Grant Agreements are prepared in the name of the administering body. Grant payments are paid to the administrator who is responsible for dispersing funds on the grantees behalf and the preparation of financial reports. An agreement should be reached between the grantee and the administrator in relation to project management, and evidence provided with the application. It is expected that the project will be led by the applicant and not the administrator.

    Love Food Hate Waste partners

    Applicants must also be a LFHW partner to be eligible for grant funding. To become a registered LFHW partner, complete the online application form prior to submitting the grant application.

    There are many benefits to becoming a LFHW partner including access to LFHW resources, merchandise and promotional channels. A commitment to becoming a LFHW partner includes an obligation to reduce food waste beyond the outcome of your grant application. Please consider your ability to perform partnership actions whether you are successful or unsuccessful in receiving a grant. It is understood that partners will still complete their partner activities regardless of the outcomes of their grant application. You will not be funded for activities you have already committed to as a partner. For enquiries call (02) 9995 6890 or email info@lovefoodhatewaste.nsw.gov.au

    Joint projects

    Joint projects between multiple organisations are encouraged to enhance the delivery and reach of projects. They also enable non-incorporated community groups to access the grant funding. A lead organisation acts as the grant applicant and administrator of the project, including signing the letter of agreement and submitting milestone reports. It is expected that an agreement has been reached between all partners in relation to project management, roles, responsibilities and funding contributions before the application is submitted. A Memorandum of Understanding signed by each partner or a letter from each partner detailing their roles, responsibilities and commitments must be submitted with your grant application.

    Submitting multiple applications

    Applicants may submit multiple applications. For example, an applicant might submit an individual project and be involved in several different joint projects. A separate application is required for each project and an overarching plan must accompany each application detailing:

    What each project proposes.

    How the applicants and any project partners will deliver the different projects.

    Rank the projects in your order of preference in case not all projects are successful.

    Explanation of how projects will be managed should multiple applications be successful.

    Conditions of eligibility

    Organisations that are eligible must also meet the following conditions to qualify for funding:

    Complete the Trusts Application Forms, including Part B - Application Budget and Part C - ProjectPlan.

    Include in your application the names of two senior officers in your organisation (e.g. GeneralManager, CEO, Chief Financial Officer, Group Manager or Company Secretary) who are able to attestto the accuracy of the information within the application.

    Ensure your application is received in full by the closing date and time. Late or incompleteapplications will not be accepted.

    Demonstrate that previous Trust, OEH and EPA grants have been managed effectively or whereprevious grants have performed poorly, explain how your organisations approach will be improved.

    Have or can demonstrate that all necessary planning, regulatory or other approvals have beengranted to ensure the project can be completed within the designated timeframe.

    Deliver projects that will be fully implemented within a year of signing a funding agreement and submitfinal report within three months of completing the project.

    Unless your application satisfies all of the above conditions it will not be assessed.


  • 2016 Love Food Hate Waste Application Guidelines Page 4 of 22


    Contestable grants of $5,000 to $70,000 are available to NSW local councils, council groups, non-government organisations, not for profit organisations and community groups for new projects or additional activities to existing LFHW projects.

    Applicants will need to demonstrate they can provide a minimum of equal funding to the amount they are requesting from the Trust. This 50:50 funding can be in cash or in-kind contributions of eligible items. For example, if you apply for $70,000 you must contribute $70,000 as cash or in-kind for eligible items.

    Applicants may enhance the project by describing additional ineligible costs in their application form. However, these ineligible items will not be funded by the Trust nor can be included as part of the applicants 50:50 contribution.

    The program is a contestable grants program and an application may or may not receive the full amount requested. Value for money is an assessment criterion under this program. Applicants who are able to demonstrate best value for money will rank higher than those who do not.

    What will be funded?

    In-kind contributions can include items such as staff/volunteer time, venue hire, use of equipment and other activities directly related to your project.

    Projects that are funded will:

    Meet and contribute to the objectives of the LFHW program and the Waste Less Recycle Moreinitiative.

    Include project monitoring and evaluation that is planned and integrated into the project whichmeasures changes in community knowledge, attitudes and behaviours relating to food wasteavoidance.

    Use LFHW resources, website and key messages.

    Funding is also available for:

    Development of new materials that assist households/business to implement food waste avoidancebehaviours (must not duplicate existing LFHW resources).

    Staff costs for new staff.

    Staff cost for additional hours by existing staff dedicated to the project, for only the work that isbeyond their usual duties. The Trust will not pay for staff already employed by your organisation thatwill be supervising/project-managing or working on the project as part of their usual duties.

    Project management can only be included as the applicants eligible in-kind contribution for projectsthat involve more than two main partners (please refer to Joint partners on page 3). Projectmanagement will not be funded by the Trust for:

    overseeing the project

    managing other staff to deliver the project

    coordinating the project

    Project administration costs of up to 10 per cent of the total project budget which includes:

    time to schedule meetings and workshops

    pay project invoices

    answering queries from participants

    organising activities that directly support project delivery

    completing reporting requirements

    The total project budget is the amount requested from the Trust plus the applicants contribution. For example, the amount requested from the Trust is $70,000 plus the applicants contribution of $70,000 equals a total project budget of $140,000.

  • 2016 Love Food Hate Waste Application Guidelines Page 5 of 22

    What will not be funded?

    Activities, projects and elements that are ineligible for grant funding and cannot be included in your matching contribution to the project include:

    Composting, worm farming or gardening projects and related equipment.

    Projects focusing on food donation and related items such as fridges and...