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TRANSCRIPT
Welcome Page 1
Prep Parents’ Organization Executive Committee 2016-2017 2
Prep Parents’ Organization Committee Members 3
Prep Parents’ Organization Executive Position Descriptions 4
PPO Full Year Volunteer Opportunities 5-7
Term One Opportunities 8
Term Three Opportunities 9
School Security Notice 10
Community Service Learning and Fundraising 11
Parents’ Organization Executive Committee 12
Volunteer Response Form: inserted
Printed on recycled paper.
Contents
Ct
Dear Parents,
We would like to extend a very warm welcome to all parents, new and returning, to
the Upper Canada College Parent Community. At Upper Canada College, we have
two parents’ organizations; one for the Prep (P.P.O.) and one for the Upper School
(P.O.). For this upcoming school year, 2016-2017, Lori Elder will be heading the
Prep Parents’ Organization (PPO) and Olga Tchetvertnych will be the PPO Vice Chair.
Jody Howe will head the Upper School Parents’ Organization (PO) and Kim Enns will
be the Vice Chair of the P.O.
The PPO and the PO consist of parents of all boys enrolled at Upper Canada College.
Our roles are to act as liaisons between faculty, staff, parents and students. The PPO
and PO organize events throughout the year to enrich our com- munity spirit.
This handbook presents the current list of parent volunteers who are responsible for
the various committees on the PPO. We invite you to contact those individuals on
whose committee you may be interested to volunteer. There are a lot of fun and
interesting ways to get involved at UCC. Some volunteer positions may be for one
event, one term or perhaps for the full year. Our committee heads welcome all
interested and enthusiastic volunteers.
Any volunteer work at Upper Canada College benefits our boys and contributes to
our goal of enriching community spirit at the College.
We thank you in advance for your contribution and we look forward to another year
of exciting and memorable events.
Please do not hesitate to contact either of us if you have any questions.
Lori Elder Olga Tchetvertnykh Chair 2016-2017 Vice Chair 2016-2017 Prep Parents’ Organization (PPO) Prep Parents’ Organization (PPO) [email protected] [email protected] [email protected] [email protected]
Welcome
The committee is composed of the Executive, nine Grade Reps and Coordinators
of each PPO service and event. Meetings are held monthly throughout the school
year. The “Head of Preparatory and Upper Schools” reports at the beginning of
each meeting about matters of interest and concern to parents. Questions are
welcome.
Position Name Phone Email Chair Lori Elder 416-919-9720 [email protected]
Past Chair
Tania Martin 416-303-0264 [email protected]
Vice Chair Olga Tchetvertnykh 416-456-0843 [email protected]
Secretary Caroline Morgenstern 416-419-2848 caroline.morgenstern@
gmail.com
Volunteer
Coordinator
Natalie Davidson 416-545-1906 [email protected]
Treasurer
Jennifer McGregor 416-671-4285 [email protected]
Communications Andrea Armstrong 416-705-4333 PPOCommunications@
gmail.com
PPO Executive Contact Information
Form Representatives
SK Maria Salishcheva [email protected] 416-668-1767 Form 1 Sara Cohen-Gelfand [email protected] 416-452-2881 Form 2 Tripler Pell [email protected]
Form 3 Robyn Scott [email protected] 416-845-8881 Form 4 Zoe Mahony [email protected] 416 487-1634 Form 5 Liz O’Brien [email protected] 416-457-9020 Form 6 Nicole Bitove [email protected] 416-464-4422
Form 7 Caroline Newall [email protected] 416-544-8373
Robyn Goren [email protected] 416-509-9825
Graduation Shelby McGregor [email protected] 416-985-2066
Sarah Handreke [email protected] 416-725-1015
PPO Committee Heads
Prep ABC Astrid Player [email protected] 416-934-0394
SK-5 Arts Liaison Allison Abbott [email protected] 647-406-8192
6-7 Arts Liaison Tamara Bahry [email protected] 416-727-1743
6-7 Band Liaisons Yongah Kim [email protected] 647-344-8729
Ronitt Van Slingerland [email protected] 416-930-4248
Bake / Freezie Sale Erin Carrique [email protected]
Tarryn Satin [email protected] 647-204-4343
Mia Brown [email protected]
Communications Coordinator Andrea Armstrong [email protected] 416-705-4333
Community Service Coordinator Anu Bhalla [email protected] 416-276-7196
Chrisula Selfe [email protected] 416-268-5337
Festive Marketplace Chair Sarah D’Souza [email protected] 416-918-2408
Festive Marketplace Co-Chair Karra Greenwood [email protected] 416-728-4870
Green School Coordinator Robin Richardson [email protected] 416-488-5038
Memorabilia Coordinators Albina Huang [email protected] 647-388-7007
Hilary Wile [email protected] 647-983-6875
Ajitha Cyriac [email protected] 416-450-5482
Grandparents Day Coordinator Jasmine Daya [email protected] 416-967-9100
Library Coordinator Liane Littlejohn [email protected] 647-517-1657
New Parent Events Coord. Martha Weeman [email protected]
Julia Pantalone [email protected]
Nutrition Coordinator Christina Eaton [email protected] 416-483-6050
Special Events Coordinator
Special Initiatives Andrea Armstrong [email protected] 416-705-4333
Margarita Teti [email protected]
Blue Ties Breakfast Michelle Meneley [email protected] 416-992-2293
Speakers/Events Ella Rebanks [email protected] 416-859-2404
Used Textbooks Coordinators Cheryl Guilfoyle [email protected] 416-846-4483
Maggie Lane [email protected] 647-239-0988
Dora Voudoris [email protected] 416-951-2129
PPO Committee Members
All PPO positions have a maximum of a two-year term except for Chair, Vice-Chair and
Past Chair, which is one year each. CHAIR The Chair acts as ambassador to the parent community, at regular meetings with the Heads of the Primary and Middle Divisions, the Association Counsil and the Board of Governors. The Chair conducts monthly committee meetings at which members submit and discuss their reports. VICE-CHAIR The Vice-Chair role is to assist the Chair throughout the year and fill in for the Chair as needed. The Vice-Chair is the Interguild Representative at meetings and events of other independent schools. The Vice-Chair coordinates the roles and responsibilities of all Grade and Form Reps. The Vice-Chair helps recruit Form Representatives and maintains contact with them and the Grade Reps through- out the year. The Vice-Chair apprentices with the Chair and assumes the position of Chair the following school year. PAST CHAIR The Past Chair attends all monthly executive and advisory meetings, and chairs the PPO Nominating Committee. SECRETARY The Secretary provides communication between the PPO committee members. This includes preparing and distributing agendas and minutes for all Steering Committee meetings, and communicating with the parent body about the meetings. TREASURER The treasurer is responsible for reporting the assets and liabilities of the PPO, prepares monthly financial statements, and coordinates a year-end financial report. VOLUNTEER COORDINATOR The Volunteer Coordinator creates and maintains a database of all volunteers and passes it on to relevant committee heads. The coordinator also responds to volunteers’ questions regarding events and commitments, and attends school functions to strengthen the volunteer base. FORM REPRESENTATIVE (1 per grade SK - 6; and 2 for grade 7) The Form Representative attends monthly PPO Committee meetings, passes on all relevant information to the Class Reps of that grade, and helps with and attends PPO events. The Form Rep needs to have been at the school the previous year. CLASS REPRESENTATIVE (2 positions per form available) The responsibilities of the Class Representative can vary from form to form and grade to grade. The Representative communicates with the Form Teacher/Adviser, enlists other parents to participate in class outings and activities, which require adult supervision, and may organize a parent get-together and/or a class party. The Class Rep helps with and attends PPO events including the new parent welcoming evening in May or June and welcoming coffee morning in September
PPO Executive Position - Descriptions
Arts Coordinators The Arts coordinators schedule volunteers to assist the Art, Music, and Drama departments at the Prep School.
Contacts: Astrid Player 416-934-0394 [email protected]
Number of Volunteers: unlimited Time Commitment: as needed
Bake Sale/Freezie Sale Volunteers are needed to provide baked goods and/or to help with sales at the
Festive Marketplace and bake or freezie sales held.
Dates: Freezie Sale – September 22, 2016 & May 25, 2017 Bake Sale – February 3, 2017
Contacts: Mia Brown 416-788-7555 [email protected]
Tarryn Satin 647-204-4343 [email protected]
Erin Carrique 416-483-4931 [email protected]
Number of Volunteers: unlimited Time Commitment: as needed
Communications Coordinator The Communications coordinator acts as a liaison for the PPO with the Director of Communications, the UCC Association, the Prep Office and coordinates communication from the PPO to parent body.
Contact: Andrea Armstrong 416 705-4333 [email protected]
Community Service Coordinators The Community Service coordinators organise and implement a gently used clothing drive and a gently used sports equipment drive that benefits schools in the Horizons program.
Contact: Anu Bhalla 416-275-7196 [email protected] Chrisula Selfe 416-268-5337 [email protected]
Number of Volunteers: 6-10 Time Commitment: as needed
Green School Coordinator The Green School member acts as a liaison with the Green School Initiative.
Contact: Robin Richardson 416-488-5038 [email protected]
Number of Volunteers: 1-2
Time Commitment: as needed
Volunteers Are Needed
Prep School Full Year Opportunities
Volunteers Are Needed
Prep School Full Year Opportunities
Library Coordinator The Library Coordinator schedules volunteers to work in the Wilder Library over the course of the year. Volunteers check in and shelve books and assist the librarian as needed. Note: Interested parents must apply annually. (Vulnerable persons check required. See School Security Notice at the back of book.)
Contact: Liane Littlejohn 647-517-1657 [email protected]
Number of Volunteers: Limited availability each year Time Commitment 2 hours, every other week
Memorabilia Coordinators Volunteers are needed to assist with the sale of School Frames.
Contacts: Albina Huang 647-388-7007 [email protected]
Ajitha Cyriac 416-450-5482 [email protected]
Hillary Wile 647-983-6875 [email protected]
Number of Volunteers: unlimited Time Commitment: 2 hours per event
New Parent Event Coordinators A number of events take place during the year for new parents. Volunteers assist with a coffee morning on the first day of school for parents of new boys, attend a new parent breakfast on Association Day, a new parent evening in May and the New to Blue events.
Contacts: Martha Weeman [email protected]
Julia Pantalone 416-728-7599 [email protected]
Number of Volunteers: unlimited Time Commitment: 3 hours per event
Nutrition Coordinators The Nutrition member acts as a liaison with food services.
Contacts: Christina Eaton 416-483-6050 [email protected]
Number of Volunteers: 1-2 Time Commitment: as needed
Prep School Full Year Opportunities (Cont’d)
Occasional Volunteers Volunteers are needed throughout the year for a variety of smaller but necessary jobs and projects. Please let us know when you are available for an hour or more.
Contact: Natalie Davidson 416-545-1906 [email protected]
Number of Volunteers: unlimited Time Commitment: as needed
Special Initiatives Coordinators Organize fundraising and "fun raising" events for the Prep community.
Contacts: Andrea Armstrong 416-930-4248 [email protected]
Margarita Teti [email protected] Number of Volunteers: unlimited Time Commitment: as needed
Prep School Full Year Opportunities (Cont’d) Prep School Full Year Opportunities (Cont’d)
Association Day Volunteers are needed to help with activities such as the barbecue and Kidzone.
Date: September 24, 2016 Contact: Natalie Davidson 416-545-1906 [email protected] Number of Volunteers: unlimited Time Commitment: 2-3 hours on the day of the event
Festive Marketplace You're invited to come out and enjoy the spirit of the season at UCC's Festive Marketplace on December 2, 2016. This popular event is a great way to see old friends, enjoy home baked goodies, and do some holiday shop- ping among dozens of participating vendors. Time: 8:30 a.m. - 5:00 p.m.
Location: Lett Gym, Upper School
Date: December 2, 2016 Contacts: Sarah D’Souza 416-918-2408 [email protected]
Karra Greenwood 416-728-4870 [email protected]
Number of Volunteers: unlimited Time Commitment: several hours the day before the event and the day of the event.
Open Houses There are three open houses during the school year. Parents are needed to greet and register prospective families.
Date: October 26 & 27, 2016 Contact: Natalie Davidson 416-545-1906 [email protected]
Number of Volunteers: unlimited Time Commitment: 2 to 3 hours
Photo Day Volunteers are needed to help students get ready for class photos.
Date: September 15, 2016 Contact: Natalie Davidson 416-545-1906 [email protected]
Number of Volunteers: 6 people
Time Commitment: 2 hours
Prep School Term One Opportunities
Grade 7 Grad Photo Day Volunteers are needed to help grade 7 students prepare for graduation photos. Contact: Natalie Davidson 416-545-1906 [email protected]
Dates: April 3, 2017 Number of Volunteers: 4 people
Time Commitment: 1 - 4 hours Grandparents’ Special Friends’ Day Grandparents/Special Friends of Prep students are invited to attend performances, visit classrooms and tour the school. Volunteers are needed to meet, greet and escort visitors. Dates: May 10, 2017 (Forms 6 & 7)
June 1, 2017 (SK-5) Contacts: Jasmine Daya 416-967-9100 [email protected]
Number of Volunteers: unlimited Time Commitment: 3 hours
Used Textbook Sale UCC holds an annual sale of used textbooks at the Prep. Proceeds from the sale are split equally between the students selling the books and the PPO. Volunteers are needed to price books and help at the sale. They are also needed to recruit volunteers for and manage the sale.
Dates: Used Text Books : June 12, 2017 Contacts: Orla McKenna [email protected]
Niamh Stewart [email protected] Number of Volunteers: 12 people Time Commitment: 2 - 3 hours
Used Uniform Intake The committee takes in gently used uniform clothing throughout the school year. Used uniform clothing is sold in the Prep Shop, at various sales during the year and the last day of school. All proceeds from sales are returned to the school through the PPO. Some items can be sold on consignment.
Date: ongoing throughout the school year Contact: Marnie Sanderson 416-961-9735 [email protected]
Dora Voudouris 416-951-2129 [email protected] Number of Volunteers: 8 – 10 people Date of sale: June 12, 2017
Time Commitment: 3 hour
Prep School Term Three Opportunities
Changing times have brought about new guidelines and regulatory requirements regarding the safety of the students. For this reason, several areas of volunteer work require a Vulnerable Persons Screen Check: • Library
• Prep Shop
The process is simple and the school will pay the nominal fee. Volunteers for each of the areas listed above must have a Screen Check on file prior to September 16, 2016. If your postal code begins with M: A Consent to Disclosure Form will be provided to you for completion. Please complete and return to the Upper School Human Resources Office. If you live outside Toronto: (your postal code does not begin with M)
You must go to your local police station and request a police check that includes a Vulnerable Persons Screen Check. For re-imbursement, please submit your receipt to the appropriate contact listed above. For any questions or concerns, please contact:
Lori Elder
Chair 2016-2017 Prep Parents’ Organization (PPO) [email protected] [email protected]
School Security
Community Service Learning At the Prep, we seek authentic service experiences, which are ideally student initiated and driven. Personal involvement with the members of the community being served and raising awareness are essential elements of our program. In the PYP, ‘action’ components arise naturally out of the Unit of Inquiry being studied. Form 6 boys work on an intergenerational project and Form 7 boys visit the Toronto Friendship Centre. Both of these initiatives are linked to the Health and Life Skills program.
School-wide community service projects are also held throughout the year. These projects, such as our annual food drive, clothing drive and sports equipment drive serve to promote awareness of community organizations and to have our students work together toward a common goal.
All initiatives whether student, teacher or parent-led must first be approved by the Coordinator, in order to facilitate scheduling.
Community Service Fundraising As mentioned earlier, our program focuses on authentic service experiences. With that in mind, we limit the number of community service fund-raisers held per year. Fundraising activities that are held annually at the Prep such as the Terry Fox Run for cancer research, Jump Rope for Heart, and Casual Dress Days support local charities and are all promoted and run by the students. PPO fundraising initiatives are also an annual occurrence.
Fundraising events will be reviewed and approved in light of the following criteria: there is a curricular link, the activity is age appropriate, and it does not conflict with other scheduled events. Ideally, most fundraising will be done in conjunction with Casual Dress Days; however, other valid situations may arise.
New ideas for fundraising must be first approved by Jill Stewart, Coordinator of Community Service Learning.
email: [email protected] Phone: 416-488-1125 ext. 4048
Community Service Learning and Fundraising