2016 01-28-guild-council

Guild Council

Agenda: 28 January 2016M&D Room, Devonshire House

13:30pm to 14:30pm

Agenda• Governance (10 minutes)

– Introductions / Apologies– Standing Orders– Deputy Guild Chair– Report from Game Design Council– Scoring Reminder

• Student Ideas (40 minutes)– 13 potential Ideas

• Other Business (1 mins)– Automatic Passes– Automatic Fails

Standing Orders1. This Council instructs the Sabbatical Officers to

not campaign for either side of any EU Referendum campaign run by the Guild or the students of Exeter.

Deputy Guild Chair• Does Council still wish to have a

Deputy Guild Chair?– Or is Council happy to co-opt a Chair

from their numbers each time the Guild Chair is unavailable?

Report from Games Design Council• Games Design Council approved the new Council

Structural diagram as being simple to understand – explaining how Council fits together.

• Every member of Council is a Guild Councillor – specific roles are not “Guild Councillor” – Shadow Councillor– Liberation Councillor– Campaigns Councillor– Sustainability Councillor – Etc.

• Post-by-post election in round 3, moving away from too large an Open Primary for Guild Council

• All roles have 1 hour of Council plus 1.5 hours of portfolio work per week

Report from Games Design Council• Games Design Council

were unsure of “random lot” passage outside term for Ideas

• For Easter:– Council will receive 1 email

– every Friday – with all Ideas for the previous week that have not automatically passed/failed and will individually rank pass/fail for each one

– Consensus passage – problematic Ideas will wait

for full Council during term – Ideas which pass by qualified majority on the vote from all Councillors (who take part in the vote) will pass

– We will review participation in the voting for Term 3, since it is important to keep Ideas open during the Exam period while remembering that Council probably can’t meet, and have exams themselves

Report from Games Design Council• Timings:

– In the lead up to Easter a new part will be added to the submission form – ‘time’

– Students will choose whether they want their Idea to be live for 5 days, 10 days or 15 days

– Default will remain 10 days– At very busy times (mid Term

One) Games Design Council would suggest that the default should change for several weeks if we would otherwise experience a backlog or problem with too many Ideas

• Council is reminded that– We suggested random, since

there’s no way to make sense of the politicised way Council has passed/failed Ideas this year

– Without consistency, more students will complain about Council partiality – two students complained that the “Condemn NUS NEC” Idea was failed when “Sympathy with Paris” passed on a lower positive score

Report from Games Design Council• Games Design Council approved the new Post

– DVP Well-Being• Games Design Council approved the creation

of a new DVP Post – the DVP Well-Being– This post will co-Chair and Convene Liberation

Council with DVP Intersectionality and DVP Liberation

– The post-holder will be responsible for continuing the work done on the Well-Being portal (Change Agent Project)

– Puts mental health and well-being onto Liberation Council as a permanent role

Report from Games Design Council

• Games Design Council approved the new process to support Manifesto Ideas– More “up-front” and better communicated with

candidates from the start– Implementation by staff where necessary– For Ideas which cost, CP&R to add Core+ items

to their annual budget which may/may not pass Trustee Board at the planning stage

– DVP Roles will also get Manifesto Ideas (that do not cost more than £1,000)

– Manifesto Ideas will roll into series three for the other DVP Roles being elected there this year

Report from Games Design Council

• Games Design Council approved the new scoring method as consistent with the old display method– No actual change was made that affects

how auto-pass and auto-fail works– The process now includes Student Vote

counting (First Class passes)– That was the only change made in terms

of results – to incorporate much larger votes without distorting the neutral Ideas

Ideas Scoring• Scoring system has not changed for

Ideas. – Votes are now incorporated into the

scoring system for Ideas. – Council will still only decide upon the

outcome of neutral Ideas (as expressed as either a 3rd or 2:2).

Ideas Scoring• There are four things taken into

account when scoring an Idea:– Voter Numbers–Mean Average–Majority– Cost

• The maximum an Idea can score is 100.

Voter Numbers• Voter numbers:– Under 25 - scores zero– 25 to 50 - scores 10– 51 to 74 - scores 15– 75 to 99 - scores 20– 100 to 175 - scores 25– 176 to 449 - scores 30– 450 to 899 - scores 45– 900 plus - scores 50

Mean Average• Mean Average:– Less than 3.0 - scores zero– 3.01 to 4.0 - scores 5– 4.01 to 4.49 - scores 10– 4.50 to 4.79 - scores 20– 4.80 plus - scores 25

Majority• Majority:– Negative - scores zero– Simple Majority - scores 10– Qualified Majority - scores 25

Cost• Cost:–Where an Idea would cost the Guild

more than £500 it is classed as neutral

Scoring• If any zero appears in an Ideas

scoring, it will fail• The scoring mimics Degree

classifications– A fail score (below 40) is an F– A third or 2:2 goes to Guild Council– A 2:1 is an automatic pass, except

where there's a cost to the Guild– A 1st is an automatic pass

Scoring

2:255

2510

20

TOTAL SCORE (of VOTERS, MEAN and MAJORITY)

GRADING

MEAN SCORE

VOTERS SCORE MAJORITY

Neutral Ideas

Ideas which do not fail or pass on all criteria, or which have direct spending implications

STUDENT IDEAS

37

11

5

8

121

Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused

VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to VP Education to consult/act

A one-week break after January exams

NOTES:No comments were made.

73VOTERS

3rd

45

25

5

15

MEAN

MAJORITYVOTERS

SCORES:

STUDENT IDEAS

29

14

4

7

111



Make January exams two weeks

NOTES:Comment stated that they’d be happier with an extra week between New Year and exams as such a short turn-around affects international students returning to the UK.

65VOTERS

3rd

45

25

5

15

MEAN

MAJORITYVOTERS

SCORES:

STUDENT IDEAS

23

10

6

3

101


VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to VP Activities to consult/act

Exeter University Mascot

NOTES:Badger or broccoli.

Royal Holloway has “Colossus the Bear” as their mascot

55VOTERS

3rd

45

25

5

15

MEAN

MAJORITYVOTERS

SCORES:

STUDENT IDEAS

18

8

10

4

52



Update VLE


47VOTERS

3rd 40

255

10

MEAN

MAJORITYVOTERS

SCORES:

STUDENT IDEAS

23

12

6

1 2 1



Have a microwave room or more microwaves on campus


44VOTERS

3rd45

2510

10

MEAN

MAJORITYVOTERS

SCORES:

STUDENT IDEAS

19

10

4

22 1


VOTES:RED: Fail Idea – Cost or other reasonYELLOW: Council-decided action or Change Agent presentGREEN: Pass to Guild President to consult/act

Reduce the prices of the 'salad boxes' served at Comida


37VOTERS

3rd 45

2510

10

MEAN

MAJORITYVOTERS

SCORES:

STUDENT IDEAS

197

11

31



Provide 8.15 Rowancroft Bus


31VOTERS

3rd45

2510

10

MEAN

MAJORITYVOTERS

SCORES:

STUDENT IDEAS

186

3

2 1



Keep X-Keys at St Luke's open for the duration of the Medical School term, not just the University term


29VOTERS

3rd45

2510

10

MEAN

MAJORITYVOTERS

SCORES:

STUDENT IDEAS

11

4

7

2

2 1



Have a bi-termly (twice a term) drop in session in a prominent area such as the Forum where Sabbatical officers, Guild councillors and student trustees can be made available for questions and feedback from the whole student membership

NOTES:Last term, there were weekly scrutiny sessions, in the Forum, for Sabbatical Officers to be scrutinised by Councillors.

This term, this will be undertaken by Shadow Council, who meet weekly.

27VOTERS

3rd 45

255

10

MEAN

MAJORITYVOTERS

SCORES:

Automatic Passes• Automatic Passes

– No automatic passes this week• Change Agents

– No ideas to Change Agents this week

Automatic Fails• Automatic Fails

– 457: Cute Animals– 462: Female-Only Gym– 463: Bouncy Castle Party– 460: Guild Sports Stash– 462: Custom Texts– 467: January February

Any Other Business• Correcting failure– Any failing Ideas

• Anything else from the floor?

2016 01-28-guild-council

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