2015 edition >>>faculty & staff >>>faculty appointment & review...

2015 edition

http://www.depts.ttu.edu/cvpa/facultystaff/TenureGuidelines.asp

www.vpa.ttu.edu

>>>Faculty & Staff >>>Faculty Appointment & Review>>>Tenure Guidelines

DOSSIER FORMS

√ Provost’s copy is skeletal:

reports of votes

administrators’ letterscurriculum vitaeexternal letters basic information sectionannual reportsballot comments

http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp

DOSSIER FORMS

√ Unit copy is comprehensive

√ College’s version adds in Appendix:

Appendices present any informationdeemed important to your case

unit procedures


___ 30. TEN, APPENDIX: BALLOT COMMENTS (Section Title Page)___ 31. Typed, unsigned Ballot Comments, or Statement indicating that No Comments Were Provided

CVPAONE PDF on flash drive - ONE Hard Copy – ORIGINAL LETTERS IN FOLDER

___ 1‐31. Copy of Master Form, Parts 1‐31___ 32.ELEVEN, APPENDIX: UNIT GUIDELINES AND PROCEDURES (Section Title Page)___ 33.Copies of relevant unit and area guidelinesFor tenure and promotion

UNITELECTRONIC OR PRINT, AS STIPULATED BY UNITPROCEDURES

___ 1‐33.Copy of Master Form, Parts 1‐29, plusCopy of CVPA Materials, Parts 32‐33 (ballot comment section is blank)___ 34.TWELVE, APPENDIX:_specify_(Section Title Page)___ 35.Materials required for unit consideration; repeat as necessary; retain in School only

DOSSIER CONTENTS

___ 19.Items 3a‐3i (OP32.01, Attachment B, pg. 6‐7)___ 20. SIX, TEACHING EFFECTIVENESS (Section Title Page) ___ 21.Candidate Statement (one page)___ 22. 5th‐Year Summary of Peer Evaluation of Teaching (if applicable)___ 23.Student Ratings, Qualitative and Quantitative together, 1 pg. PER YEAR under consideration OR1 pg. each for all yrs’ Quantitative Summary & representative Qualitative comments___ 24.SEVEN, RESEARCH AND CREATIVE SCHOLARSHIP(Section Title Page)___ 25.Candidate Statement on Research (one page)___ 26.EIGHT, PROFESSIONAL SERVICE (Section TitlePage)___ 27.Candidate Statement on Professional Service (one page)Outreach___ 28.NINE, ANNUAL FACULTY REPORTS (Section TitlePage)___ 29.In chronological order: Annual Faculty Reports with Administrator Evaluations; PeerEvaluations/Guidance Committee Reports; Midterm Review Materials

PROVOST – PDF on flash drive - (MASTER FORM)

___ 1.Title Page (Section Title Page)___ 2.Table of Contents (Section Title Page)___ 3.Declaration of OP Version (OP32.01, Attachment B, pg. 3)___ 4. Tally Cover Sheet (OP32.01, Attachment B, pg. 3)___ 5.Ballot Statement Witnessed (Unit form)___ 6.ONE, DEAN'S LETTER (Section Title Page)___ 7.Blank page for dean's letter___ 8.Candidate Statement of Access to contents (Unit form)___ 9.TWO, UNIT RECOMMENDATION (Section Title Page)___ 10.Blank page for chair or director's letter___ 11. Fifth‐year review / guidance committee report (ifapplicable)___ 12. THREE, CURRICULUM VITAE (Section Title Page)___ 13.C.V. with ratings for research and creative scholarship___ 14. FOUR, EXTERNAL LETTERS (Section Title Page)___ 15.Biosketches of writers, all to fit on one to two pages (Unit administrator)___ 16.External letters of evaluation, re‐numbered to fit section(e.g. 4‐3, 4‐4. etc.)___ 17.FIVE, BASIC INFORMATION (Section Title Page)___ 18. Letter of Appointment (OP32.01, Attachment B, 3,pg. 6)


TITLE PAGES & SECTIONS

Available on CVPA website, download

TABLE OF CONTENTS


DOSSIER RESOURCES

Format Table

Section Title Pages

Checklists


http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CandidateChecklist.doc

http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CheckerChecklist.doc

http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/AdministratorChecklist.doc

http://www.depts.ttu.edu/cvpa/downloads/facultystaff/Major_Section_Title_Pages_2013.doc


BASIC INFORMATION SECTION

BASIC INFORMATION SECTION CONTAINS:

• Letter of Appointment

• Teaching Load, last 4 semesters

• SUMMARIES of teaching evaluations

• External letters & biosketches

• Summary statements:teachingresearchservice

OP32.01, Attachment

BASIC INFORMATION,TEACHING

• Statement (one page)

• Student Evaluations, Quantitative & Qualitative

• ONE PAGE / YEAR being considered OR One page Quantitative, One page Qualitative (covering all years)

• Peer Evaluations (5-yr summary if available)

• Unit Administrator takes responsibility (if task is delegated, director initials)

(edit section for length)

SUMMARY of teaching effectiveness

EXTERNAL LETTERS

LETTERS OF REFERENCE

• Include only “official” solicited letters

• At least 3 letters from “Peer Institutions”

• Writers should have no “substantive relationship” with candidate

• Biosketch is required for each letter writer

• Administrator is required to provide biosketches

• Administrator must explain any substantive relationships

• All biosketches together fit on one page preceding letters

“PEER INSTITUTIONS”

In 2010, the Provost stipulated that at least three external letters of evaluation must originate from Peer Institutions. Candidates should recommend several potential evaluators whose institutional affiliations fulfill this criterion.

Peer Institutions have been defined as those appearing on the list of athletic conference affiliates available in the university’s strategic plan Making It Happen. Members of the American Association of Universities are also considered to be Peer Institutions.

Aspirational peers (e.g., Oxford University) can be included.

“SUBSTANTIVE RELATIONSHIPS”

In 2010, these were defined as dissertation advisory chairs, former instructors of graduate coursework, close collaborators in research, etc.

External evaluators should be encouraged to disclose relationships with the candidate.

The unit administrator must justify any substantive relationships within the biosketch section.

THE CURRICULUM VITAE

THE C.V. IN THE DOSSIER

Curriculum vitae = life’s education

Show relative weight of responsibilitieschanges over timeconsistency of achievement

for mandatory decision:be comprehensive

CURRICULUM VITAE, 1Provide all important information from

Annual Reports (but not Digital Measures printout)

• RESEARCH – administrator ranks by number

• SERVICE

• TEACHING Courses by semester (number & title)

Number of studentsService on graduate committeesActivities considered to be related to teaching

…during your career at Tech

CURRICULUM VITAE, 2Basic Information section

duplicates

some

but

not

all• Specific categories vary by field Cross reference if necessary

Avoid duplication of information

• Can summarize pre-Tech activities

• Order within sections Reverse Chronological OrderProvide Dates of Activities

COLLEGE REVIEW

PRISTINE DOSSIERS…

…facilitate committee consideration

• Download and Use!!! Candidate ChecklistGive Format-Checker List to appropriate staffAfter faculty vote, give director the Unit Administrator Checklist

COLLEGE REVIEW PROCESS

Unit Vote Unit Administrator’s letter Curriculum vitae External evaluators Annual reports & assessments

Committee know youCommittee knows your

DOSSIER

COLLEGE REVIEW PROCESS: PAC

Four members (two each unit, not home unit) One observer from home unit Observer leaves prior to voting Subcommittees issue independent vote

Personnel Actions CommitteeT&P Subcommittees

COLLEGE REVIEW PROCESS: SUBCOMMITTEE

Can invite visitors to question Must invite visitors,

if negative vote is expected

in mandatory-year cases

REVIEW PROCESS TIMELINE


Meetings scheduled during summer

Unit actions early to mid-September

Dossiers arrive at college mid-October

Dossiers are checked for form

Dossiers are “officially accepted”


CVPA meetings late in October

CVPA chair reports recommendation to dean

Dean decides & writes letter

Dossiers to Provost, late November

Dean’s letter edited into Provost PDF

Provost PDF (copy) sent to you

You verify that only change is the letter


Provost’s review December-January

Recommendation to President

Recommendation to Board of Regents

Each decision is independent

Only BOR can grant tenure

BOR usually acts by March meeting

bona fortuna!

www.vpa.ttu.edu

2015 edition >>>faculty & staff >>>faculty appointment & review...

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