2015 book of reports

CHI ETA PHI SORORITY, INC. 62

nd Annual Southeast Regional Conference

62nd

SOUTHEAST REGIONAL CONFERENCE

BOOK OF REPORTS

Through

Love Loving one another to gain Opportunities to grow by Verbalizing with respect and by showing Empathy

Theme: Developing Healthy Communities Through Advocacy, Collaboration, Education,

Leadership, Research and Service

Motto: Service for Humanity

Support Chapter: Epsilon and Theta Phi Chapters

March 18-22, 2015 Renaissance Montgomery Hotel & Spa at the Convention Center

Montgomery, Alabama



ii

TABLE OF CONTENTS

SOUTHEAST REGION OFFICERS REPORTS PAGE

Regional Director 1

First Assistant Regional Director 3

Grammateus 4

Epistoleus 7

Tamias 8

Immediate Past Southeast Regional Director 15

Chaplain 16

COMMITTEE REPORTS

Nominating 18

Budget and Finance 19

Bylaws 20

Evaluation 21

Protocol 25

Regional Expansion 26

Resolutions and Recommendations 28

Technology 29

Awards 30

Music 31

History 32

Time and Place 61



iii

OFFICERS REPORTS

Back to Basics through Love Loving one another to gain Opportunities to grow by Verbalizing with respect and by showing Empathy


st Annual Southeast Regional Conference

1

SOUTHEAST REGIONAL DIRECTOR REPORT

Board of Directors Report

2014 2015

Office: Southeast Regional Director Chapter: Upsilon Phi

Goal: Preside over meetings for the Southeast Region and observe that Regional officers and committee

chairpersons perform their duties

Communicate electronically and via telephone with the members of the SER Officers and some committee chairpersons as needed.

Actively preparing for the 62nd Southeast Regional Conference in Montgomery AL.

Visited the site for the 63rd SERC in Hilton Head SC and signed contract.

Goal: Represent the Southeast Region at appropriate activities

Attended the Fall Board of Directors Meeting in St. Thomas VI.

Attended the Fall Board of Directors Meeting in Anaheim CA

Attended the 25th Anniversary of Rho Eta Chapter, Selma AL

Attended the 25th Anniversary of Sigma Eta Chapter, Montgomery AL

Attended Pi Chapters 8th Annual Scholarship Luncheon

Attended South Carolinas Connect the Dot Program in Sumter SC

Making preparation to attend the NE and MS Regional Conferences

Goal: Appoint Southeast regional committees, chairpersons, appointed officers

SER committees and chairpersons were reviewed and appointed

Serve as a resource to chairpersons and officers as needed

Goal: Disseminate all pertinent information from national and regional to chapter Basilei within the region.

Forwarded communications from national to chapter Basilei

Conducted conference calls bimonthly for information dissemination

Objective: Utilize principles of transformational leadership to develop global nursing leaders.

Communicated with Southeast Regional officers, Chapter Basilei and committee chairs regularly regarding progress towards goals for the region and need for assistance.

Objective: Revisit the structure and function of the Region.

Participated in the Regional Directors conference call with Supreme Basileus

Region filed IRS Form 990.

Moving toward incorporation and group exemption.

Refined Regional program to ensure alignment with National protocol

Emphasized to chapters the importance of having Event Insurance for big chapter programs, obtaining own 501c3, executive board liability insurance and filing 990s form with IRS.



2

Office: Southeast Regional Director-continued

Objective: Increase membership

Challenging each chapter in the Southeast Region to host at least one reclamation activity; with a goal to reclaim at least one member.

Working with the Chair of the Southeast Region Expansion Committee, Technology Chair and National Organizer to reactivate inactive chapters and pursue interest for new chapters in the region.

Serve as a resource to chapter regarding membership questions as needed.

Try to discover the real reason why members are becoming inactive.

Encourage two way dialogue with inactive members.

Stress to chapters the importance to listen to what members have to say and offer.

Objective: Restructure the relationship between graduate and undergraduate chapters.

Adopted National process to align undergraduate with graduate chapters in the roster

Oriented the 2nd Assistant Regional Director (Undergraduate member) to assist with the enhancement of the Beta members.

Approved the Beta Round Up at the upcoming Regional.

Appointed a Beta Coordinator.

Objective: Increasing membership of undergraduates to graduate chapters

Tracking the number of Betas graduating

Tracking the number of Betas crossing over to graduate chapters

Keep an open dialogue with the Betas to help encourage their transfer into the graduate chapter.

The Southeast Region Back to Basics through LOVE will enable the SER to meet the goals of Chi Eta Phi Sorority, Inc.

Mabel Keaton Staupers stated very eloquently in her book No Time For Prejudice that the nursing profession has no time for prejudice for disease knows no man-made barriers, neither does it recognize such

factors as racial, religious or ethnic origins. We should all be working together for a common goal and

LOVE one another.

Respectfully Submitted,

Robbin M. Harmon EdD, BSN, RN

Robbin M. Harmon EdD, BSN, RN

Southeast Regional Director



3

FIRST ASSISTANT SOUTHEAST REGIONAL DIRECTOR REPORT


2014 2015

March, 2014 Attended the SER conference in Destin, Fla., including the post board as First

Assistant SER Director for 2014-2015

October, 2014 Executive Committee Conference Call to discuss region, website

status, regional jackets, online registration, Connect the Dots, and

status of 501C3 for sorority; discussed cost of regional and strategies to improve

finances.

Attended Founders Day with Sigma Chi Chapter at GTTC in Greensboro, NC, along with Chi Chi Chapter of Winston-Salem, NC; the Beta chapters also

attended from Greensboro and Winston-Salem

November, 2014 SER Executive Committee Teleconference with SER Director

presiding

December, 2014 Tele-Conference with National Continuing Education Planner Soror Killian

regarding submission process for chapter. Updated forms were received.

Submitted nomination form for first assistant SER director to nominating chair

Conference with SER Director regarding AKB tickets for chapters. Ticket scanned

and sent to director for printing for chapters.

February, 2015 Tele-Conference with Carlon Mitchell concerning CEU packet information and

fees for late request. Cost $100.00 for the continuing education for regional

conference.

Conference with SER Director regarding AKB tickets for chapters- still not

obtained yet for distribution. SER Director got tickets done and distributed to

chapters for regional conference.

March 1, 2015 Mailed hard copies to Carlon Mitchell for approval by national.

March, 2015 Programs and Projects committee teleconference planned before regionals.

I would like to thank the members of the sorority for the opportunity to serve you. Special thank you to the SER Director and

Carlon Mitchell for assisting me in this role as first assistant regional director.

Respectfully submitted,

Dr. Cathy M. Badgett, RN


First Assistant SER Director



4

GRAMMATEUS REPORT


2014 2015

Madam Regional Director, Regional officers, Sorors and Fraters, the summary of activities for the

Southeast Regional Grammateus/Epistoleus are as follows:

DUTIES:

Make an Annual Report of Official Activities at the Annual Meeting

Prepared Grammateus Report for the Book of Reports for 62nd Southeast Regional Conference which

includes duties from March 2014 to February 2015.

Record the Regional Minutes and Send Copies

The minutes for the 61st Southeast Regional Conference were prepared and emailed.

Compile and Preserve a Record of Membership Containing the Names and Addresses of All

Members of the Southeast Region.

Preserved the copies of the chapter rosters received.

Updated the list of addresses of Chapter Basilei based on information available. Emailed 2014-2015

Directory to Executive Committee, Chapter Basilei, Beta Sponsors, Committee Chairmen and Members

at- Large as compiled from information submitted by chapters. Directory also included Members-at-large.

Complete Correspondence Connected with the Business of the Region at the Direction of the SERD

Sent correspondence to Executive Committee and chapter Basilei on behalf of SER Officers and

Committee chairmen.

Sent email correspondence to region to inform them of a Fallen Limbs (death of members) within our

Region.

Sent correspondence to region to inform them of when a member within our Region experienced a

Fallen Limb (death of a family member).

Sent a card of condolence with poem A Fallen Limb inserted on behalf of the Region to the family of the

following members:

Soror Erdis E. Evans, Mu Eta Chapter

Soror Carolyn Clear, Nu Chapter

Soror Agatha Redcross, Tau Chapter

Soror Mary Thompson, Chi Chi Chapter

Soror Lois Allen, Nu Chapter

Soror Eslyn Grant, Omicron Chi Chapter

Soror Ina Mathias, Mu Eta Chapter

Soror Dorothy Byrd, Phi Chapter



5

GRAMMATEUS REPORT-continued

Sent a card of condolence with poem A Fallen Limb inserted on behalf of the Region to the following

members on the loss of loved ones:

Soror Sandra Jones, Phi Chi Chapter, loss of her brother

Soror Wyrlene Williams, Nu Chapter, loss of her husband, Mr. Ollie Williams

Soror Lois Jackson, Nu Chapter, loss of her son, Mr. Williams Earl Jackson, Jr.

Received a card of condolence from SER Chapters and individual members on the loss of:

Leroy Johnson, step-father of this Grammateus

Give Notice of the Annual Meeting to Each Chapter and Members-at-Large

Prepared and emailed the Call to SER Conference with required deadline dates, forms needed by chapters

to the Executive Committee, Chapter Basilei / Beta Sponsors, Committee Chairmen and members-at-large.

The mailing included the SER Yearly Checklist, SER Credentials Form, Necrology Form, SER Committee

assignments and a Directory.

Letter of information sent to Executive Committee, Chapter Basilei / Beta Sponsors, Committee Chairmen

and members-at-large concerning online registration, hotel information, and host chapter invite and

activities. The letter also included an attachment of the financial reporting form and vendor instructions.

Forwarded SERD service letter to Executive Committee, Chapter Basilei, Committee chairmen and

members-at-large.

Compile a Book of Reports for Distribution at the Annual Meeting

Prepared Workbook to be distributed to each member registered for the Regional Conference. Compiled reports received from SER Officers and Committee Chairpersons and ensured printing of the

2015 SER Conference Workbook and Book of Reports for Executive Committee and members who paid

fee for purchase of Book of Reports.

Prepared and secured printing for the Workbook and Book of Reports.

Serve on the Registration and Credentials Committee

Made myself available to Registration and Credentials Chairperson to assist with 62nd SERC registration.

Will serve at the 62nd Southeast Regional Conference.

Other Tasks/Activities

Attended and presided at the 61st Southeast Regional Conference held March 2014 in Destin, Florida as the

Southeast Regional Grammateus.

Presented spiritual devotion to Faith Nursing Home and donated supplies with Upsilon Phi Chapter to residents on May 8, 2014.

Compiled and sent volunteer list for SER committees to SERD.

Compiled and formatted appointed committee list for 2014-2015 SER committee list and sent to SER

Executive Committee, Chapter Basilei, Committee Chairman and Members at large.

Conducted ongoing email and telephone communication with the SER Director.

Attended and participated in the South Carolina Connect the Dots program on January 23, 2015 in Sumter,

South Carolina hosted by Phi Phi Chapter.



6

GRAMMATEUS REPORT-continued

Compiled and emailed SER Directory.

Discussed agenda and assisted in drafting agenda for the 62nd SER Conference.

Performed ongoing communication with chapters, committee chairpersons, and Regional officers in the

SER.

Answered questions and referred questions to appropriate individuals regarding SER business.

Sent correspondence to SER Executive Committee and Chapter Basilei as requested by SER officers and SER committee Chairmen.

Thank you for the opportunity to serve as your Southeast Regional Grammateus. It is my pleasure to serve

you in this capacity.

Submitted by,

Calperta D. Green Soror Calperta D. Green

Southeast Regional Grammateus

Upsilon Phi Chapter



7

EPISTOLEUS REPORT


2014 2015

Participated in Executive Board teleconferences.

Contacted SER Director regarding correspondences for reporting on at the regional conference.

Attended the Leadership Summit in St. Thomas USVI

Submitted by, //signed// Gwen Davis, Sigma Eta Chapter SER Epistoleus and Protocol Committee Chair



8

TAMIAS REPORT


2014 2015 Madame Regional Director, National Officers, Regional Officers, Sorors, and Fraters, a

summary of activities is as follows:

March 19-23, 2014 Attended the 61st Annual Southeast Regional Conference, Destin,

Florida. Functioned as the Southeast Region Tamias

Participated in Kidney Health Fair at Kroc Center, Augusta, Georgia

Attended various seminars and workshop on nursing t/o the year.

May 2014, attended Epsilon Celebration for 75 Years

September 2014, successfully completed the Sexually Transmitted Disease Intervention Course

in San Antonio, Texas

Coordinated incoming and outgoing funds for 2014; working closely with Audit Committee

Chairperson in obtaining appropriate vouchers, receipts and signatures for reimbursements and

payments via postal mail, telephone and electronically.

April 25, 2014, attended Nurse Showcase Annual Celebration, Augusta, Georgia

Donated to incarcerated male youths in Augusta-Richmond Youth Detention Center, Augusta,

Georgia for Christmas with my local Chapter, PHI CHI.

Performed blood pressure screenings at my church.

October 2014, participated in vaccinating 9,020 people in Flu Campaign at Fort Gordon,

Georgia

Financial Report: All funds have been deposited in Regions Bank. Certificate of Deposit (CD)

remain at Wachovia in the amount of $ 2,681.34 (as of July 2014) and the investment account

with American Century Investments in the amount of $28,753.26 as of December 31, 2014.

Participated in all scheduled conference calls with the SERD and Executive Officers

Selected to Chair Finance & Budget Committee and we are seriously working on a Proposed

Budget as of March 3, 2015.

Financial records have been submitted to a CPA and waiting report.

Thank you for giving me the opportunity to serve as your SER Tamias.

Sisterly Submitted,

Alice Jackson

SER Tamias

PHI CHI Chapter

Augusta, Georgia



9

Southeast Region Budget Balance Sheet June 1, 2014 - May 31, 2015

Budgeted Amount

Actual Amount Difference

(+/-)

Balance Forward $14,500.00 $13,421.32 $1,078.68

1. Income Chapter Dues (32x25.00) 32x25.00 $800.00 $800.00 Beta Chapter Dues (8x25.00) (4x25.00 Actual) 8x25.00 $200.00 $100.00 $100.00 Chapter per Capital Assessment (750x15.00) (818 Actual) 750x15.00 $11,250.00 $12,270.00

$(1,020.00)

Subtotal $26,750.00 $26,591.32 $158.68

2. Estimated Income SER Conference Grad 70.00x300 (inc. $10.00 cost of Bag) 314 $21,000.00 $21,980.00 ($980.00) SER Conference Beta 45.00x30 (Inc. $10.00 cost of Bag) 21 $1,350.00 $945.00 $405.00 Concurrent Educational Workshops 25.00x60 219 $1,500.00 $5,475.00 ($3,975.00) Leadership Workshop 60.00x75 60x106 $4,500.00 $6,360.00 ($1,860.00 Prayer Breakfast Beta 20.00x20 9 $400.00 $180.00 $220.00 Prayer Breakfast Graduate 35.00x150 116x35.00 $3,750.00 $4,060.00 $(310.00) AKB Scholarship Fundraiser $3,000.00 $3,000.00 $- AKB Luncheon Graduate 55.00x250 55.00x208 $13,750.00 $11,440.00 $2,310.00 Anita K. Bass Luncheon Beta 35.00x30 35.00x21 $1,050.00 $735.00 $315.00 Betas' Silent Auction (Stoles) 100 $600.00 $2,520.00 ($1,920.00) Subtotal $50,900.00 $56,695.00 ($5,795.00)

Grand Total (Balance Forward Subtotal #1 + #2 $77,650.00 $83,286.32

$(5,636.32)

3. Estimated Expenditures A. Officers Regional Director $8,000.00 $5,287.74 $2,712.26 1st Assistant Regional Director $2,000.00 $909.18 $1,090.82 2nd Assistant Regional Director $500.00 $500.00 Secretary $2,200.00 $2,590.32 ($390.32) Epistoleus $750.00 $285.72 $464.28 Tamias $1,500.00 $731.17 $768.83 Tamiochus $750.00 $750.00 Historian $750.00 $205.87 $544.13 Regional Coordinator $500.00 $500.00 Chaplain $400.00 $178.08 $221.92 Immediate Past SER Director $400.00 $178.08 $221.92 Subtotal $17,750.00 $10,366.16 $7,383.84



10

Balanced Budget Sheet continued

B. Committees Amenities $500.00 $412.61 $87.39 Awards $425.00 $500.00 ($75.00) a. Soror/Frater Gift $150.00 $150.00

b. Beta Image Award $150.00 $150.00 Budget and Finance $200.00 $200.00 Bylaws $200.00 $200.00 Evaluation $300.00 $300.00 Grievance/Jurisprudence $50.00 $50.00 Nominating $250.00 $250.00 Resolution and Recommendation $100.00 $100.00 Scholarships $250.00 $250.00 Health Advocacy & Social Policy $200.00 $200.00 Public Relations a. Glowing Lamp $300.00 $300.00 b. Boule Ad $500.00 $500.00 Technology $200.00 $200.00 Audit $100.00 $100.00 Subtotal $3,875.00 $1,062.61 $2,812.39

C. Others Chapter Banner 350.00x2 $700.00 $700.00 Equipment Rental $4,000.00 $7,131.37 ($3,131.37)

Helen S. Miller Fund $500.00 $500.00 Honorariums a. Parliamentarian $500.00 $500.00 b. Supreme Basileus $300.00 $300.00 Support Chapter Conference Assistance Fund-PSI PHI & UPSILON CHAPTERS for 2013 $3,200.00 $2600.00 $600.00 Event Insurance $1,000.00 $398.00 $602.00 Regional Expansion $500.00 $500.00 Photographer $600.00 $600.00 Prayer Breakfast $4,800.00 $4,524.68 $275.32 Leadership Conference $4,800.00 $5,625.00 ($825.00) Anita K. Bass Scholar/Emergency Fund $4,000.00 Beta Stoles $1,500.00 $2,520.00 $(1,020.00

Anita K. Bass Luncheon

$13,750.00 $13,731.41 $18.59

Anita K. Bass Scholarship Fund Raiser $700.00 $1,896.63

$(1,196.63) Liability Bond Insurance $400.00 $350.00 $50.00 Regional Financial Review $600.00 $575.00 $25.00 Soror/Frater Gifts $1,200.00 $1,600.00 $(400.00) Regional Conference Printing Costs $3,250.00 $1,878.00 $1,372.00 SER On-Line Registration $5,025.00 $779.96 a. Set-Up $3,120.00

b. Merchant Service Merch Fee $1,125.04



11

Balanced Budget Sheet continued

Check & Return Fee $230.00

SER Website

a. Set-Up $500.00 $500.00 b. Maintenance ($100.00 per Month) $1,200.00 $1,300.00 ($100.00) Soror Warrena Turpin's Scholarship Fund $500.00 $500.00

Dana Lopez Fund $500.00 $500.00 Subtotal $54,025.00 51,005.13 ($3,019.87)

Subtotal A+B+C Expenses $75,650.00 $62,433.90 $1,540.04

D. Other Funds Emergency/Disaster Fund $1,000.00 $1,000.00 General Fund $1,000.00 $1,000.00 Contingency Fund $1,500.00 $1,500.00 Subtotal $3,500.00 $3,500.00 Grand Total Expenditures $79,150.00 $62,433.90 $5,040.04



12

SOUTHEAST REGION

EDUCATION FUND - 2014

BALANCE FORWARD

January 1, 2014

$ 4,680.27

AMOUNT PARTICIPANTS

Concurrent Workshops

Graduates Registration $25.00 219 $ 5,475.00

Subtotal $ 5,475.00

Silent Auction 30 Items $ 774.00

Income Total $ 6,249.00

Balance Total $ 10,929.27

DISBURSEMENTS

Honorariums (including

Leadership

Workshop Speakers)

$75.00-$200.00 9 $ 1000.00

B. CEUs Fee $ 167.71

C. Certificates/Plaques/Award $ 339.92

D. Printing/Postage/Mailings $ 349.64

E. Audio Visual Equipment $ 1,760.00

F. AV Service Charge $ 320.10

G.AV Equipment Tax $ 125.60

H. Beta Stoles (100) $ 2,520.00

DISBURSEMENT TOTAL $ 6,582.97

Income 2014 $ 4,346.30

Interest Earned 2014 $ .44

TOTAL $ 4,346.74

INTEREST GAIN ONLY TRANSACTION in 2014

DUE TO OUTSTANDING BILLS

EDUCATION FUND

CLOSING BALANCE

$4,680.71



13

SOUTHEAST REGION FUNDRAISER CONTRIBUTORS 2014

NUMBER CHAPTER AMOUNT

1 EPSILON $ 200.00

2 IOTA $ 200.00

3 NU $ 200.00

4 LAMBDA $ 200.00

5 XI $ 200.00

6 SIGMA $ 200.00

7 SIGMA ETA $ 200.00

8 GAMMA CHI $ 200.00

9 KAPPA CHI $ 200.00

10 OMICRON CHI $ 55.00

11 SIGMA CHI $ 200.00

12 CHI PHI $ 148.00

13 UPSILON CHI $ 200.00

14 PHI CHI $ 100.00

15 CHI CHI $ 200.00

16 PSI CHI $ 106.00

17 DELTA ETA $ 200.00

18 PI $ 200.00

19 MU ETA $ 200.00

20 RHO ETA $ 100.00

21 PHI ETA $ 30.00

22 THETA PHI $ 124.00

23 ETA PHI $ 200.00

24 MU PHI $ 50.00

25 ZETA PHI $ 200.00

26 UPSILON PHI $ 200.00

27 PHI PHI $ 200.00

28 RHO PHI $ 200.00

29 ZETA CHI CHI $ 200.00

30 KAPPA PHI $ 22.00



14

SER REGION FUNDRAISING CONTRIBUTORS Continued

31 ALPHA CHI $ 200.00

32 DELTA CHI CHI $ 200.00

Ella Sturdivant MEMBER @ LARGE

St. Helena, SC

$ 10.00

ALICIA COMMODORE John's Island,

SC

$ 20.00

HATTIE GOUGH $ 30.00

Shelia Miller $ 30.00

TOTAL TICKETS SALE $ 5,425.00

NOTE: SIGMA ETA and PI CHAPTERS PURCHASED 100

TICKETS EACH in 2013

DISBURSEMENTS

DISBURSEMENT: PRIZES AMOUNT

Printing/Postage for mailing Tickets & Letters to Chapters $ 94.30

First Prize Michael Robbins $ 200.00

Second Prize A. Clark-Milton $ 100.00

Third Prize Melodye Jacobs $ 50.00

SUBTOTAL $ 444.30

TOTAL AFTER PRIZE DISBURSEMENT $ 4,980.70

Net Income 2014 $ 4,980.70



15

IMMEDIATE PAST SOUTHEAST REGIONAL DIRECTOR REPORT


2014 2015

Office: Immediate Past Southeast Regional Director Chapter: Gamma Chi

Goal: Serve as a resource to the Southeast Regional Director

1. Engaged in periodic communication with the Regional Director as needed to respond to requests,

consultation and support.

2. Acted as a liaison between the past and current administration to accomplish overlapping tasks

and action items.

ADMINISTRATIVE ACTIVITIES:

Attended the 61th Annual SER Conference-Destin, Florida

Participated in multiple teleconferences with Southeast Regional Executive Committee members.


Georgia Faye Jackson

Georgia Faye Jackson

Immediate Past Southeast Regional Director



16

CHAPLAIN REPORT


2014 2015

Madam Regional Director, Regional Officers, Sorors and Fraters, the summary of

activities for the Southeast Region Chaplain is:

Emailed the Basilei of Epsilon and Theta Phi Chapters regarding the 62nd SER Conference.

Emailed Soror Bogan, Music Chair to coordinate the music for the Memorial Service and Praise and Prayer Breakfast.

Planned and prepared programs for the 62nd SERC Memorial Service.

Planned and prepared programs for the 62nd SERC Praise and Prayer Breakfast.

Prepared and e-mailed a letter of follow-up to Chapter Basilei for Necrology Reports submissions.

Prepared and e-mailed Chaplains Report for the Book of Reports for 62nd Southeast Regional Conference.

Attended and sent condolences to Past Supreme Verdelle Bellamy for the funeral of her husband.

Thank you for the opportunity to serve you as your Southeast Regional Chaplain. It is my

pleasure to serve you in this capacity.

Arline L. Sparks

Southeast Regional Chaplain

Mu Phi Chapter, Stone Mountain, Ga.



17

COMMITTEE REPORTS

Back to Basics through Love Loving one another to gain Opportunities to grow by Verbalizing with respect and by showing Empathy



18

NOMINATING COMMITTEE REPORT


2014 2015

Madame Regional Director, National Officers, Regional Officers, Past Supreme Basilei, Past Southeast

Regional Directors, Sorors and Fraters: Thank you for the opportunity to serve as the chairperson of the

Nominating Committee.

Summary of activities for the SER Nominating Committee:

Attended the 61ST SER Conference in March 2014 Letter of solicitation for potential candidates letter with biographical sketch form sent

electronically to Southeast Regional Director, SER Chapter Basilei

Reminder correspondence as follow-up to letter of solicitation for potential candidates letter sent electronically.

Sent SER Nominating Committee Report, copies of resumes of candidates seeking offices and ballot to SER Grammateus, January 2015

Sent copies of resumes of candidates seeking offices to Southeast Regional Director, Regional Officers, Past Regional Director and SER Chapter Basilei


//es//Riley Walters

Riley Walters, Pi Chapter-Chair

Ella Ealy, Phi Chi

R. Pat Milton, Zeta Chi Chi

Jean Miller Levette, Sigma Chi

Lorine Brooks-Hill, Sigma



19

BUDGET AND FINACE COMMITTEE REPORT


2014 2015

Madame Regional Director, National Officers, Regional Officers, Sorors, and Fraters, a

summary of activities is as follows:

March 19-23, 2014 Attended the 61st Annual Southeast Regional Conference, Destin, Florida. Functioned as a committee member of the Budget and Finance Committee and the

Southeast Region Tamias.

Participated in all scheduled conference calls with the SERD and Executive Officers

Responded to all emails

Selected to Chair Finance & Budget Committee. Communicated with Committee

Members via emails and telephone calls. Submitted Proposed Budget 2015-2016 for

the Book of Reports.

Sisterly submitted,

Alice Jackson

Budget & Finance Chairperson PHI CHI Chapter

Augusta, Georgia

Committee Members:

Debra Pinckney, Sigma Eta

Lillian Williams, Kappa Chi

Nelza Levine, Gamma Chi

Julia Elsberry, Xi

Robbin Harmon, Ex-Officio



20

BYLAWS COMMITTEE REPORT


2014 2015

Section 5. Bylaws Committee shall: a. Consist of at least five (5) members.

b. Receive proposed amendments to SER bylaws submitted by the membership.

c. Review the bylaws in the even year for inclusion of proposed amendments or

revisions and adherence to national bylaws.

d. Prepare and distribute proposed amendments/revisions to each chapter at

least thirty (30) days prior to the annual SER meeting.

e. Prepare a report to be presented at the annual SER meeting and submit to the

Grammateus by 30 January of the year to be included in the book of reports.

f. Submit adopted bylaws to National Bylaws Committee Chairman for approval

every two years on the odd year or whenever changes are made. Submit no

later than ninety days after adoption.

g. Send a copy of the regional bylaws to the Grammateus for distributions to the

membership by the chapter Basilei.

Activities: 1. Email sent to all members of the Bylaws committee, Members at large and chapter Basilei

to have members review the SER Bylaws and submit proposed amendments.

Little response received from chapters.

2. Teleconference held with a review and discussion of all proposed amendments.

3. Minutes of teleconference emailed to all member for review and approval.

4. Proposed amendments to be presented at SER conference emailed to all SER Bylaws

Committee members, each Chapter Basilei and Members at large and SER Grammateus.

5. Proposed Bylaws Amendments recommended for approval are enclosed.

Submitted by,

Jettiva S. Belton Jettiva S. Belton,

SER Bylaws Committee Chairperson,

Delta Eta Chapter

Committee Members:

Nelza Levine Mary Gainey

Rita Finch Linda M. Frazier

Sharon Peele-Cason Cathy George Washington

Nora Ervin Foretta Davis

Eva Oakley



21

EVALUATION COMMITTEE REPORT


2014 2015

SOUTHEAST REGION CONFERENCE EVALUATION REPORT 2014

HOST: Chi Phi Chapter

March19-23, 2014

Hilton Sand Destin Beach Resort

Destin, Florida

Number of Conference Participants who completed the survey 111

REGISTRATION:

1. Were time frames for Pre-Registration adequate to meet your needs? Yes-92 No-19 2. Were registration workers responsive and helpful? Yes-102 No-9

3. Was your registration packet accurate & ready to be dispersed when you registered?

Yes-94 No-16 4. Registration was smooth and efficient? Yes-74 No-29

Comments: 1. Those who are dealing with the registration table should not be rude to Sorors. 2. Registration did not start on time, which caused a back up at the Registration desk when it finally started. 3. I did not receive the workbooks in a timely manner. I did not get the workbook until Friday night after 7pm.

PLENARY SESSION:

1. Was the room temperature comfortable? Yes-60 No-51 2. Were there an adequate number of microphones? Yes-105 No-2 3. Was adequate time provided for breaks? Yes-77 No-34 4. Was adequate time provided for discussion of issues? Yes-105 No-6 5. Was enough time allowed between functions to allow you to take care

of your personal needs? Yes-94 No-16

Comments:

1. Seating by States is Chaotic. 2. Chapters should be seated in Alphabetical order. 3. Breaks were rushed. Not enough time to go the Ladies room and get a snack before the break was over. 4. Adequate time was not given for the Dessert Reception during the break. 5. The room was too cold. 6. Not enough time was given for discussion before voting on matters. It seemed as if the chair was bothered or

annoyed with all the questions and cut Sorors off.

7. Life Member Chair should have been able to give the count for Life Members especially in the SE. 8. An Audit Report was not done. Report that should have been adopted was a financial Review Report. 9. Be prepared to present issues for voting with an explanation to vote or against. 10. Remind sorors to be kind and courteous, always wear a smile. 11. Sessions were great, we were able to accomplish a lot during the first Plenary Session.



22

Evaluation Committee Report-continued

EDUCATION OFFERINGS:

1. Were the meeting rooms adequately lighted, temperature comfortable? Yes-48 No-33 2. Were audiovisual aids helpful and handouts current and useful? Yes-73 No-5 3. Was the subject appropriate for the intended audience? Yes-81 No-0 4. Participant/instructor interaction was sufficient? Yes-80 No-1 5. Were the presenters knowledgeable? Yes-81 No-0

Comments 1. Room was too cold.

WOR KSHOP SUGGESTIONS:

Please identify preference for future workshops:

1. Mentorship 2. How RNs can get involved in getting word out & movement for Future of Nursing. 3. Retention of Membership 4. Nutrition & Obesity 5. Healthy Living & Exercise 6. Nurse Burnout 7. Communication Skills 8. Nursing Leadership 101 (Managing resources, styles of leadership, and trends in management today). 9. Grant Writing 10. Investing Opportunities fro Nurses (We administer million dollar medications, but are not investing in them.) 11. The organization should consider having leadership or annual meeting at HBUs in various cities as a

consideration in addition to hotels. Perhaps some instructional credits at a HBU would be appealing to

members. Also this maybe a way to save money and see more ethnic historical sites.

12. Offer more free workshops. 13. Close sessions earlier so people can do things in town. 14. Womens Health 15. Abused Women 16. Women building stronger heights in working relationships

ENTERTAINMENT:

Please rate the entertainment that was provided using the following rating scale:

Excellent Good Fair Poor N/A

1. Steel Band 53 39 19

2. Casino Trip 5 7

Comments: 1. Attendees seem to have enjoyed themselves. 2. The food and the entertainment were great. 3. It was good to have a relaxing evening with some good musical entertainment.



23


Use this scale to rate the following: Excellent Good Fair Poor Did not attend/NA Excellent Good Fair Poor N/A

1.Registration 62 19 14 4 11

2. Leadership Luncheon 27 15 2 67

3. Opening Plenary Session 72 29 10

4. Plenary Session I & II 21 63 14 12

5.Memorial Service 70 19 14 6 1

6. Anita K. Bass Luncheon 1 40 45 23 1

7.Prayer Breakfast 23 17 42

8. Beta Activities 15 55 40

9.Hospitality 17 15 5 66

10. Vendors 24 61 24

11. Delegate Seating 10 37 57 5

12. Website 1 59 44 5

Comments: 1. Food at the Anita K. Bass Luncheon was horrible. 2. Please make sure to explain details of items when we are voting. 3. Sorors participating in Memorial Service should know how to operate the Audio Visuals before the service

starts.

4. We need a meaningful Fundraising event. 5. We need to add some type of service project that will benefit the African-American community were our SER

Conference is being held.

6. Not a good lunch at Anita k. Bass Luncheon. 7. I thought the choir did a good job lifting up the membership through song. 8. Registration had a rough start but final analysis was a good job.

OVERALL CONFERENCE RATING:

Please rate the entire conference using the following rating scale:

Excellent-64 Good-33 Fair-12 Poor

Comments: 1. I always enjoy SER and will continue to attend. 2. Excellent job, host chapter! 3. The Protocol chair was inappropriate. Members signed up to be on the Protocol Committee for a

reason. The Protocol meeting was held and she never showed up. Someone had to find her after the

committee waited for 20-25 minutes. When she finally showed up after someone having to go get her

she stated she created her own committee and we were dismissed. How unfair is that? The sorors

printed in the book did not serve.

4. Delegates should be seated by Chapter in Alpha order not by States. 5. The SER Choir needs a lot of work.

6. I could not log in to the website to down load the reports. I also couldnt reset my password. 7. We need more venders. 8. Seat chapters together (pre-assigned) for Anita K. Bass Luncheon to avoid saving seats. 9. Hotel staff was very courteous, the hotel was great. 10. We need a 30 minute break with we are serving heavier refreshments in the afternoon. 11. I enjoyed the conference and especially the relaxed atmosphere of it all! Yea Betas!! 12. Provide bottle water, tea, coffee at all meetings.



24


For future SER Conferences planning purposes, please answer the following:

1. Interest in a tour of the conference city historical sites, museums, fun sites etc. Interested-83 Not Interested-20

2. Interest in a shopping trip Interested-62 Not Interested-40

3. What do you like about the current SER conference format? 1. I like there seemed to be great support for our Betas this year.

2. Educational Workshops.

3. More personal time was included in this conference schedule. Thank you.

4. Time change for the Memorial Service was great! Keep it on Friday evening.

5. SERD willingness to act on conference participants responses to evaluations.

6. Workbook and bag were good.

7. The hotel was awesome, it offered a lot.

8. Love having the Memorial Service at Friday PM.

9. I like there was time given for committees to meet.

10. The timing of the workshops was great.

11. I enjoyed getting together with the other members, workshops and leadership.

12. Liked the move of Memorial to night time, it freed up a moment for rest. Repeated

13. The Memorial Services in the evening was an excellent idea.

14. The conference was well prepared, organized and helpful.

4. If I could delete one thing about the current SER conference format, I would delete: 1. Having to wear specific colors for Opening Session. 2. Seating for Anita K. Bass Luncheon- having a seating arrangement by Chapter.

3. Rudeness of Philactor. One seasoned Soror was unnecessarily scolded for bring food into the session.

4. Seating Delegates by State.

5. Yearly meetings

6. Dietary consideration: Focus on coordinating meal, i.e., if you have an Asian meal ensure

soy sauce is available.

5. If I could add one thing to the current SER conference format, I would add: 1. Better food at the Anita K. Bass Luncheon. 2. Making sure complete material is placed in the conference bag before the registration begins. 3. Some entertainment in the evenings. 4. Have one day where the session does not start until later. 5. Offer more educational sessions. 6. Please add a physical component to the future conferences. Our nurses need to move more. 7. A family networking activity. 8. Shopping trip to outlet. 9. Deadline for pulling Raffle tickets. 10. Please assure all things needing a vote from the body are explained/rationale to the body. 11. Meeting every other year after 2020 as this would give everyone time to adjust to the pending change. 12. Down time to allow you to do other things in the area.

Respectfully Submitted:

Laura N. Wiggins, Chair Zeta Chi Chi

DaMonica Cannon Kappa Chi

Sarah Franklin Sigma Eta

Anita Boleware Theta Phi

Irene Khan Epsilon



25

PROTOCOL COMMITTEE REPORT


2014 2015

Designed and had made new stands for States signs.

Corresponded with protocol committee member related to their attendance and assignment for this regional.

Corresponded with Executive Boards members related to information needed for

Protocol Committee pre-planning for this SER Conference. Contacted protocol committee members related to pre-plans for regional meeting.

Sent appropriate attire for regional reminder letter to Grammateus for dissemination to members attending the Conference.

Submitted by, //signed// Gwen Davis, Sigma Eta Chapter SER Epistoleus and Protocol Committee Chair

Protocol Committee Members Vercie Wilson, Delta Eta Marilyn Scott, Sigma Eta Angela Ward, Gamma Chi Claudette, Rainey, Gamma Chi Sharon Peele-Cason, Sigma Cathy George Washington, Upsilon Phi Antonia D. Autry, Phi Chi Janet Braimah, Gamma Chi Mary Burriss, Pi



26

REGIONAL EXPANSION COMMITTEE REPORT

Board of Directors

2014 2015

Goals:

1. To network across the region in pursuit of professional nurses informing them of Chi Eta Phi Sorority, Inc., the Professional Nursing Organization.

2. To collaborate with the regional expansion committee members in establishing strategies for recruiting interested prospective professional nurses regarding

organizing a chapter in city/state where there are no active Chi Eta Phi Sorority,

Inc. chapter.

3. To advise the National Organizer of any interested prospective professional nurses within the region that inquiries about establishing a chapter in city/state where there

are no active Chi Eta Phi Sorority, Inc. chapter.

4. To communicate/attend teleconferences with the National Organizer as needed/when advised.

Activities/Accomplishments:

The Southeast region has had interest inquiries from nurses and nursing students to organize 4 graduate chapters and 2 undergraduate chapters in the following locations in

our region:

Alpha Chi Nashville, Tennessee Undergraduate Chapter

Mu Eta St Thomas, Virgin Isles Undergraduate Chapter

RN Jackson, MS Graduate Chapter

RN Abbeville, MS Graduate Chapter

RN Kissimmee, FL Graduate Chapter

RN Tifton, GA Graduate Chapter

To date, the Request for Organization of a graduate chapter in Jackson, MS. has been approved by the National Organizer and Supreme Basileus. The application process is

pending for the remaining potential chapters.



27

EXPANSION REPORT-continued

Referral(s) received from Website Technology Chairman

Request: Grad or

Undergrad

Requestors Location

(City/State)

Status

Grad Georgia No response to phone or email

contacts

Grad Birmingham, AL Referred to Sigma Eta

Grad Miami, FL No response to phone or email

contacts

Grad Huntersville, NC Referred to Iota Chapter

Grad Clinton, NC No response to phone or email

contacts

Grad Estero, Florida Wanted Sorority info

Grad Beaufort, SC Referred to Zeta Chi Chi

Grad Lithonia, GA No response to phone or email

contacts

Grad Jacksonville, FL Referred to Sigma Chapter

Grad Augusta, GA Referred to Chi Chi Chap

Grad Charlotte, NC Referred to Iota Chapter

Grad Durham, NC Referred to Pi Chapter

Grad Greensboro, NC No response to phone or email

contacts

Undergrad Durham, NC Referred to Pi Chapter

Lenora E. Bell, Delta Eta

Committee Chair

Committee Members:

Teresa Leonard, Kappa Phi

Beverly Nelson, Delta Chi Chi

Alice Wilson, Zeta Phi

Noreen Fletcher, Mu Eta

Patricia Dillon, Zeta Chi Chi

Bonnie Graham, Upsilon Chi



28

RESOLUTIONS AND RECOMMENDATIONS COMMITTEE REPORT


2014 2015

No resolutions or recommendations were received by the Committee.


Chi-Chi Ray-Leazer, Psi Chi

Margaret Bryant, Delta Eta

Daphne Hill Cannon, Kappa Chi

Riley Walters, Pi

Lottie Hill, Rho Phi



29

TECHNOLOGY COMMITTEE REPORT


2014 2015 Purpose:

The Technology Committee is responsible for:

Develop a SER website

Monitoring and maintaining information on the SER website

Collaborating with the SERD on material content placed on the website and working with the National chair/Webmaster as needed on matters regarding the website

Assisting with technology needs for and during the SER conference

Update on status of SER website:

Some issues have occurred with the website such as loss of site due to failure of updating bill payment

and inability to log on to site. The webmaster was notified and the problems were resolved. This remains

a work in progress. As the sorority gets accustomed to online registration and communication, the process

will improve.

There is concern about the amount of funds needed at each conference for audio-visuals. The cost has

escalated up to approximately $9,000.00 at some facilities. The budget does not support such a cost.

Recommendation:

Strategies must be discussed in order to meet the audio visual demands in the future so the sorority can

meet the needs of its constituents without financial difficulty.



Dr. Cathy M. Badgett, Chairperson, Sigma Chi Chapter

Committee Members

Dearline Thomas-Brown, Chi Phi Chapter

Marcella McCall, Upsilon Phi Chapter

Jouel Cooper, Pi Chapter

Linda Byrd, Theta Phi

Lannie F. Sears-Mitchell, Xi Chapter



30

AWARDS COMMITTEE REPORT


2014 2015

Purpose:

The Awards Committee is responsible for:

Receiving and reviewing applicants for regional awards

Sending information to chapters regarding deadline for submitting applications for the Beta Image Award, the Beta

Highest GPA Award

Sending information to chapters regarding deadline for submitting applications for the Soror/Frater of the Year which

is done in the odd year.

Reviewing applications and making recommendations to the Regional Director

Meeting with the credentials committee during the SERC and prior to the Anita K. Bass luncheon to determine the

highest number in attendance and the greatest percentage of chapter members in attendance for the Graduate and

Undergraduate chapters

Presenting awards at the Anita K. Bass luncheon

Goals:

1. Give recognition to Graduate and Undergraduate chapters in the Southeast Region that continue to support the

Southeast Region through attendance.

2. Recognize Beta Chapter members whos Academic Achievement have been exemplary and evident by GPA.

3. Recognizing the Graduate Soror/Frater of the year.

Purpose:

1. A letter of information was sent to the Graduate Chapters, Beta Chapters or Sponsors and the committee members by

email.

2. Awards and criteria were identified for the upcoming year with deadlines for submission included.

3. Entry judging will take place at the SER Conference.

4. Recognition of Chapters and Betas will take place during the Anita K. Bass Luncheon.


Hester ORourke

Awards Committee Chairperson, Chi Phi Chapter Committee Members:

Jean Miller-Levette Geneva Fearrington Linda Rouse Duley Williams Lee



31

MUSIC COMMITTEE REPORT


2014 2015

Madam Regional Director, Regional Officers, Sorors and Fraters, the summary of activities for the

Southeast Region Music Committee are as follows:

Attended and participated in the 61st Southeast Regional Conference.

Communicated with the Regional Director regarding the expectations for the choir during the 62nd SER Conference. The SER Director discussed the availability of a keyboard for the choir.

Prepared music with lyrics for the choir members to perform during the 61st SERC.

Prepared music folders for choir members to utilize during the 61st SERC.

Communicated with the SER Chaplain regarding the selection of songs for the Memorial Service.

Communicated with the SER Chaplain regarding the selection of songs for the Praise and Prayer Breakfast.

Solicited pianist for the 61st SERC in the absence of Soror Bernice Bogan. Two Sorors rose to the occasion and were great musicians and I thank them for their assistance, those Sorors were Sorors

Gloria Lane and Marilyn Scott.

The SER Choir Members were most cooperative for rehearsals and performed in a spiritual, professional and exceptional manner.

I would like to thank the members of the SER Choir for their dedication, dependability, and commitment even in the absence of our beloved Soror Bernice Bogan. We strived to make her

proud.

Thank you for the opportunity to continue to bring you the spirit of God through music in the absence of

our choir director. It was my pleasure to serve you in this capacity.

Submitted by,

Calperta D. Green Soror Calperta D. Green

Acting SER Music Chair

Upsilon Phi Chapter



32

HISTORY REPORT


2014 2015

SOUTHEAST REGIONAL CHAPTERS

JANUARY 2014-DECEMBER 2014

GRADUATE CHAPTERS

EPSILON TUSKEGEE, AL

IOTA CHARLOTTE, NC

LAMBDA ASHEVILLE, NC

NU MIAMI, FL

XI BIRMINGHAM, AL

PI DURHAM, NC

SIGMA JACKSONVILLE, FL

ALPHA CHI NASHVILLE, TN

GAMMA CHI ATLANTA, GA

KAPPA CHI COLUMBUS, GA

OMICRON CHI CHARLESTON, SC

SIGMA CHI GREENSBORO, NC

UPSILON CHI KNOXVILLE, TN

PHI CHI AUGUSTA, GA

CHI CHI WINSTON-SALEM, NC

PSI CHI SALISBURY, NC

DELTA ETA COLUMBIA, SC

MU ETA ST. THOMAS, US VI

RHO ETA SELMA, AL

SIGMA ETA MONTGOMERY, AL

PHI ETA OCALA, FL

THETA PHI AUBURN, AL

ETA PHI MOBILE, AL

KAPPA PHI FLORENCE, AL

MU PHI STONE MOUNTAIN, GA

ZETA PHI LEXINGTON, KY

RHO PHI RALEIGH, NC

UPSILON PHI DARLINGTON, SC

PHI PHI SUMTER, SC

CHI PHI TALLAHASSEE, FL

DELTA CHI CHI JACKSONVILLE, FL

ZETA CHI CHI SAVANNAH, GA



33

History Committee Report-continued

SOUTHEAST REGIONAL CHAPTERS

JANUARY 2014-DECEMBER 2014

UNDERGRADUATE CHAPTERS

EPSILON BETA TUSKEGEE UNIVERSITY

PI BETA NC CENTRAL UNIVERSITY, (INACTIVE)

SIGMA CHI BETA NC A&T STATE UNIVERSITY

SIGMA CHI ALPHA BETA UNIVERSITY OF NORTH CAROLINA GREENSBORO

PHI CHI ALPHA BETA AUGUSTA STATE UNIVERSITY/MEDICAL COLLEGE OF GA

CHI CHI BETA WINSTON-SALEM STATE UNIVERSITY

DELTA ETA BETA SC STATE UNIVERSITY

DELTA ETA ALPHA BETA UNIVERSITY OF SC/COLUMBIA SC

THETA PHI BETA AUBURN UNIVERSITY

CHI PHI BETA FLORIDA A&M UNIVERSITY

KAPPA CHI ALPHA BETA COLUMBUS STATE UNIVERSITY



34


GRADUATE CHAPTER REPORTS

SECTION 1 CHAPTER BASILEI/HISTORIAN

CHAPTER BASILEI HISTORIAN

Epsilon Patricia Gullette Margaret Howard

Iota Margaret Davis Hunter Bobbie Harris

Lambda Josephine Hall

Nu Mary Taylor Wyrlene Williams

Pi Foretta Davis Betty Reed

Xi Marsha Hughes Larry Wafer

Sigma Barbara Hopkins Claudette Newman-Dawes

Alpha Chi Anita Chesney Marilyn Myles

Gamma Chi Juanita Gibbons-Delaney Miriam Henderson

Kappa Chi Rhonda Hollis DaMonica Cannon

Omicron Chi Carlon Mitchell

Sigma Chi Aleta Harper

Upsilon Chi Darneta Brown

Phi Chi Antonia Autry Sandra Jones

Chi Chi Elleton McCullough Carrie Robinson

Psi Chi Zena Thompson Bonita Morgan

Delta Eta Iona Graham Willie Mae Trapp

Mu Eta Noreen Fletcher Ruth Leonard

Rho Eta Jackie Moultrie Eleanor Davis

Sigma Eta Vanessa Barlow Katherine Means

Phi Eta Anthony Williams Darelene Rocker

Theta Phi Shirley Fuller Deborah Jackson

Eta Phi Mary Rivers Barbara Yates

Kappa Phi Teresa Leonard Alma Pearsall

Mu Phi Cheryl Perkins Arline Sparks

Zeta Phi Alice Wilson Toni King

Upsilon Phi Michelline Cooper-Williams Judith Johnson

Phi Phi Sylvia Christian James India Nelson

Chi Phi Hester ORourke

Rho Phi Eva C. Oakley

Delta Chi Chi Beverly Nelson Beverly Nelson

Zeta Chi Chi Laura Wiggins



35


SECTION II A - CHAPTER STATUS JANUARY 2014- DECEMBER 2014 Chapters Active Active Inactive Number of Number Number Number Total #of

Member

s

Charter Members Reclaimed Released Transferred Initiated Deceased Members Members To other In from Since Members Chapters Other Jan. Since chapters 2014 Chartered

EPSILON 42 0 8 1 0 0 3 81

IOTA 15 1 116 0 0 0 1 36

LAMBDA

NU 33 2 34 2 0 0 3 unknown

XI 19 1 7 0 0 0 0

PI 30 1 112 1 0 0 0 24

SIGMA 26 3 171 1 0 0 4 56

ALPHA CHI 23 0 100+ 0 0 0 2

=+

GAMMA 108 6 5 0 1 15 47

CHI

KAPPA CHI 39 5 58 1 0 0 1 15

OMICRON 9 1 40 0 0 1 0 1 CHI

SIGMA CHI

UPSILON CHI

PHI CHI 58 9 221 0 3 3 1 21

CHI CHI 35 8 122 1 0 0 4 7

PSI CHI 21 2 21 0 0 0 0 10

DELTA ETA 40 3 88 1 0 0 0 20

MU ETA 18 4

RHO ETA 20 4 42 2 0 0 0 3

SIGMA 24 8 67 1 0 0 3 2 ETA PHI ETA 12 6 0 0 0 0 0 2

ZETA PHI 13 3 17 0 0 0 0 3

ETA PHI 16 5 9 1 0 0 0 0

THETA PHI 15 4 0 4 0 0 0 4

KAPPA PHI 9 8 13 0 0 0 0 2

MU PHI 20 7 4 0 0 0 1 2

RHO PHI

UPSILON 17 11 10 0 0 0 0 2 PHI

PHI PHI 18 7 14 0 0 0 2 0

CHI PHI

DELTA CHI 4 3 21 0 0 0 0 1

CHI

ZETA CHI

CHI



36


SECTION II B CHAPTER STATUS (TOTAL INITIATED SINCE CHARTERING)

EPSILON

IOTA 165

LAMBDA

NU UNKNOWN

PI 168

XI 104

SIGMA 197

ALPHA CHI 100+

GAMMA CHI 268

KAPPA CHI 115

OMICRON CHI 53

SIGMA CHI

UPSILON CHI

PHI CHI 279

CHI CHI 157

PSI CHI 52

DELTA ETA 128

MU ETA

RHO ETA 40

SIGMA ETA 92

PHI ETA 29

THETA PHI 22

ETA PHI

KAPPA PHI

MU PHI 30

ZETA PHI 33

RHO PHI

UPSILON PHI 12

PHI PHI 20

CHI PHI

DELTA CHI CHI 25

ZETA CHI CHI



37


SECTION II C CHAPTER STATUS (BETA TRACKING)

CHAPTER NUMBER OF BETAS

TRANSFERRRED INTO

GRADUATE CHAPTER

EPSILON 1

NU 2

GAMMA CHI 1

PHI CHI 1

SECTION II D DECEASED MEMBERS

NAME CHAPTER DATE OF DEATH

CAROLYN CLEAR NU AUGUST 21, 2014

LOIS JACKSON NU OCTOBER 10, 2014

ALICE NELSON NU JANUARY 21, 2015

ARLENE MURRAY PI DECEMBER 8, 2014

WILLIE MAE REED SIGMA AUGUST 10, 2014

ESLYN GRANT OMICRON CHI OCTOBER 302014

JOHNNIE ROBINSON GAMMA CHI OCTOBER 28, 2014

BRENDA HARRIS GAMMA CHI OCTOBER 2, 2014

ANN CALHOUN UPSILON CHI JULY 18, 2014

WILLA MITCHELL PHI-CHI APRIL 24, 2014

DOROTHY BYRD PHI CHI FEBRUARY 6, 2015

MARY THOMPSON CHI CHI OCTOBER 2, 2014

ROSLYN THERESA GRANT DELTA ETA MAY 11, 2014

VIVIAN ANDRETTA TURNER RHO ETA MARCH 24, 2014

MARGARET MILES SIGMA ETA JANUARY 12, 2011

CARRIE BOLER PSI CHI AUGUST 01, 2014

NOLIA VIRGINIA ANDERSON UPSILON PHI JUNE 25, 2014

ETHEL BRIDGES KAPPA PHI DECEMBER 29, 2014



38


SECTION III SCHOLARSHIP RECIPIENTS

Chapters Awardees Amount of Scholarship

EPSILON BRITTANY JOHNSON (RANDOLPH CRAWFORD)

$500.00

EPSILON KEBRILA TOWNSEND (RANDOLPH CRAWFORD) SCHOLARSHIP

$500.00

EPSILON BARBARA WRIGHT(WARRENA A TURPIN)

$500.00

NU RAKEL HARRIGAN $1000.00

PI GEORGE MILTON, NORTH CAROLINA CENTRAL

$1000.00

SIGMA Tamara Dukes, KAISER UNIVERSITY

$2000.00

XI LAWSON STATE COMMUNITY COLLEGE

$250.00 student books

CHI CHI NO APPLICANT

PHI CHI MARIA NIBA KARNESHA BATTLE

$500.00 $500.00

KAPPA PHI Stephanie Byrd $500.00

UPSILON PHI $500.00

PHI PHI Hayward Robinson II ORANGEBURG CALHOUN TECH COLLEGE

$1000.00

PSI PHI MARIA NIBA KARNESHA BATTLE

$500.00 $500.00

MU ETA Sharunda Rawls $500.00

CHI CHI

Lawson State CC $250. Assist with books For student in need



39


SECTION IV A-D - CHAPTER ACTIVITIES

CHAPTERS A. FOUNDERS DAY CLOSED CEREMONY

B. NURSE WEEK C. CHARTERING ANNIVERSARY CELEBRATION

D. LEADERSHIP SUMMIT

EPSILON

IOTA YES YES NO NO

LAMBDA

NU yes yes yes No

XI yes yes no YES

PI

SIGMA yes yes yes YES

ALPHA CHI

GAMMA CHI YES

KAPPA CHI yes yes no Yes

OMICRON CHI

yes no yes yes

SIGMA CHI

UPSILON CHI YES

PHI CHI yes yes yes

CHI CHI yes yes yes YES

PSI CHI

DELTA ETA YES

MU ETA YES

RHO ETA

SIGMA ETA YES

PHI ETA

ZETA PHI

ETA PHI yes yes no NO

THETA PHI

KAPPA PHI

MU PHI

RHO PHI

UPSILON PHI yes yes no YES



40


SECTION IV A-D - CHAPTER ACTIVITIES

CHAPTERS A. FOUNDERS DAY

B. NURSE WEEK C. CHARTERING ANNIVERSARY CELEBRATION

D. LEADERSHIP SUMMIT

PHI PHI YES

CHI PHI YES

DELTA CHI CHI

ZETA CHI CHI

SECTION V - 0RGANIZATIONAL CONTRIBUTIONS

CHAPTER ORGANIZATION CONTRIBUTION

EPSILON Tuskegee University Hall of Fame $ 100.00

ACS Macon Co. Relay for Life 50.00

Iota Chapter Awards Luncheon 25.00

Omega Chi Chapter Anniversary

Scholarship

35.00

SER Fundraiser Tickets 200.00

SER Special Project 50.00

Tuskegee University: Barbara Wright:

Warrena A. Turpin Memorial Scholarship

500.00

Tuskegee University: Brittany Johnson:

Randolph-Crawford Scholarship

500.00

Tuskegee University: KeBrilba Townsend:

500.00

Central Alabama Veterans Volunteer

Service

50.00

Chi Eta Phi Sorority, Inc.: Ad for Glowing

Lamp

80.00

Chi Eta Phi Sorority, Inc.: Futurama 350.00

B & D Cancer Care Center(Education

Outreach for Cancer)

50.00

McRae Prostate Cancer 25.00

American Red Cross (Macon County

outreach/family/individual)

25.00



41




EPSILON-continued American Heart Association (Support

Education/Research)

50.00

March of Dimes

(Support/Education/Research/Outreach

25.00

UNCF (Support Higher Education Young

Adults)

25.00

NAACP 25.00

Tuskegee Repertory Theatre (Support local

Art Endeavor)

25.00

Macon County Sr. Olymic Org, Inc.

(Support Olympic Games)

50.00

Sickle Cell Anemia (Support Outreach) 25.00

American Diabetes Association

(Support/Outreach)

25.00

Coalition of 100 Black Women

(Support/Outreach)

50.00

Habitat for Humanity (Support/Outreach) 65.00

Central Alabama Vet. Health Care

(Veterans Volunteer Activity) 25.00

Girl Scout Troop of St. Mark Missionary

Baptist Church (Youth)

25.00

Boy Scout 70 (Support Community Youth

Program)

25.00

Greenwood Girl Scout Troup 7176

(Support youth program)

25.00

Central Alabama Vet. Health Cares Labor Day (Support Elderly Program

100.00

TOTAL $ 3130.00

IOTA SER Fundraiser Tickets 3/2014 $ 100.00

SER Betas 50.00

Gift for Madame Supreme 150.00

Hope Chapel Donation Variety of

Toiletries


Lily Pad Home 100.00

TOTAL $ 600.00

NU Sister Cancer Network $ 100.00

NCNW 100.00

NAACP Youth Council 100.00




42




NU-continued Holy Redeemer Catholic Church 125.00

Jackson Memorial Hospital (Special

Immunology)

393.72

New Providence MB Church (Rev. CJ

Burney Scholarship Fund)

100.00

SE Region Annual Fundraiser 50.00

TOTAL $1283.72

PI Helen Miller Lectureship NCCU $ 250.00

Dana Y. Lopez Restoration Project Chi Eta Phi Sorority, Inc.

250.00

SER Service Project 50.00

NCNW Durham Section 100.00

UNCF 250.00

NCCU Student Book Fund 560.00

Bennett College for Women Alumnae

Association

100.00

PI Ebonettes Service Club $ 100.00


TOTAL $ 1910.00

XI Sickle Cell Foundation N. Alabama $ 100.00

UNCF 100.00

American Diabetes Association 100.00

American Cancer Association 100.00

TOTAL $ 400.00

SIGMA American Cancer Society $ 200.00

Sickle Cell 100.00

TOTAL $ 300.00

ALPHA CHI Matthew Walker Health Center $ 300.00

Elam Mental Health Center 100.00

American Cancer Society 100.00

American Diabetes Association 100.00

Pat Sharpe Lecture 200.00

Kroger Gift Card (Thanksgiving Basket) 50.00

Ruth Young (3 T-Shirt, new members) 60.00


SER Fundraiser 100.00

TOTAL $1060.00



43




GAMMA CHI Hosea Feed the Homeless $ 200.00

NCNW 100.00

Sickle Cell Foundation 100.00

UNCF 500.00

American Heart Association 100.00

Rowser, Bellamy and Binns Scholarship 5500.00


American Cancer Society 200.00

AIDS Gwinnett 1125.00

Relay for Life 550.00

Phi Chi Beta 150.00

Kappa Chi Beta 150.00

Gamma Chi Family Transition 1200.00

TOTAL $10350.00

KAPPA CHI Lower Chattahoochee Sickle Cell

Association

$ 300.00

TOTAL $ 300.00

OMICRON CHI Low Country Food Bank $ 100.00

TOTAL $ 100.00

PHI CHI Phi Chi Irene W. Hankerson Scholarship $ 1000.00

Chi Eta Phi SER Fundraiser 100.00

Chi Eta Phi SER Service Project 50.00

Chi Eta Phi Beta Auction 19.43


Augusta Mini Theater donation 100.00

Shiloh Comprehensive Center donation 100.00

New Bethlehem Community Center donation

100.00

NAACP donation 400.00

UNCF donation 100.00

American Heart Association donation 100.00

CSRA Partnership for Community Health

donation 225.00

Augusta Chorale 100.00

University Breast Health Miracle Mile

Walk

100.00

Christian Haitian Outreach 100.00

Spirit of Nursing Showcase 680.00

Epsilon Chapter 75th

Anniversary Donation

55.00



44




Tau Chi Chapter 50.00

PHI CHI-continued Georgia Military Officer of America

Association Donation 50.00

YDC Donation Gifts 50.85

TOTAL $ 3980.28

CHI CHI Carter G. Woodson for exchange students

to Kenya and Tanzania, Africa

$ 100.00

Outreach Alliance for Babies 75.00


St. Paul UMC 150.00

TOTAL $ 625.00

PSI CHI Relay for Life $ 300.00

Child Abuse of Rowan 150.00

Moore Chapel of Church Deaconess Board of Carrie Boler

50.00

TOTAL $ 500.00

DELTA ETA Scholarship $ 5050.00

SCNF 250.00

SER Ad 125.00


Hanna House (Donation of personal items) 500.00

TOTAL $ 6175.00

MU ETA University of VI Nursing Scholarship $ 1500.00

University of VI Incentive Award 250.00

SER Community Organization Project 50.00

(3) Christmas fruit baskets to Retired

Nurses

120.00

Charlotte Kimelman Cancer Center 110.00

Nisky Morvian Church building fund 110.00

Fruit Baskets to ill Sorors (4) 180.00

Thanksgiving baskets consisting of canned

goods,a turkey or Cornish hens to two

needy families in the community

Donated goods

from Sorors

approximately

$300.00

TOTAL $ 2320.00

RHO ETA SER Special Effort $ 50.00

Epsilon Chapter 51.00

SER Fundraiser 100.00

BOSCO 100.00

TOTAL $ 301.00



45




SIGMA ETA Holiday Baskets for Seniors $ 300.00


Ad Rho Etas 25th

Anniversary

Celebration

50.00

SER Fundrasier 200.00


TOTAL $ 900.00

PHI ETA Marion Senior Services $ 100.00

Sickle Cell Association of Marion County 100.00

Estella Byrd Whitman Wellness and

Community Resource Center

1000.00

TOTAL $ 1200.00

THETA PHI Chi Phi Chapter $ 25.00

Psi Gamma Zeta of Zeta Phi Beta 320.00

Epsilon Chapter Anniversary 30.00

Nurse Week Celebration 25.00

Tau Chi Chapter Scholarship Luncheon 25.00


Rho Eta Chapter Scholarship 50.00

Monarch Estates Senior Center 200.00

Auburn Daycare 100.00

Domestic Violence 100.00

JW Darden Foundation Scholarship 50.00

TOTAL $ 1225.00

ETA PHI MLK (Blacks in Govt) $ 300.00

African American Museum Banquet/Ads 375.00

Epsilon Chapter 75th

Anniversary 100.00

TOTAL $ 775.00

KAPPA PHI Leslie Temple CME Church Youth $ 25.00

SER Service Project and Fundraiser 72.00

TOTAL $ 97.00

MU PHI Hosea Feed the Hungry $ 200.00

Gamma Chi Chapter 150.00

SER Projects 100.00

TOTAL $ 450.00

ZETA PHI Community Inspired Solutions (CIS) $ 100.00

TOTAL $ 100.00

UPSILON PHI Chi Eta Phi Ad $ 70.00

Epsilon Chapter Ad 50.00



46




Gamma Chi Chapter Ad 50.00

Alpha Chapter Annual Luncheon 35.00

UPSILON PHI-continued Tau Chi Chapter Scholarship Luncheon 25.00

Mayo Athletic Hall of Fame (Virgil C.

Wells Walk)

350.00

Passageway of Hope (Domestic Violence) 170.00

TOTAL $ 750.00

PHI PHI Williams Funeral Home $ 50.00

Tuomey Healthcare System 100.00

Sumter Cardiology 200.00

Sumter Hematology 100.00

TOTAL $ 450.00

DELTA CHI CHI SER Service Project $ 50.00

TOTAL $ 50.00

VI. NATIONAL PROGRAMS IMPLEMENTED = Y/N PLAN = Y/N

PART 1 CHAPTER HTN

ED

HTN

SCREENING

CANCER

ED

SICKLE

CELL

EYE

HEALTH

SIDS HEART

TRUTH

EPSILON I Y I Y I Y I Y

IOTA I Y I - Y I - Y I - Y I - N I - Y

NU I Y I Y I Y I N I Y I N I Y

PI I Y I Y I Y I Y I Y I N I N

XI I Y I Y I N I Y I N I N P Y

SIGMA I Y I Y I Y I Y I - N I Y

ALPHA CHI I Y I Y I Y I N I N I N I Y

GAMMA CHI I Y I Y I Y I Y I Y I Y I Y

KAPPA CHI P Y P Y

OMICRON CHI I Y I Y I Y I Y I N I Y I Y

PHI CHI I Y I Y I Y I Y I - Y P Y I - Y

CHI CHI I Y I Y I N I N I N I - N I N

PSI CHI I Y I Y I Y I N I N I N I - Y

DELTA ETA I Y I Y I Y I Y I N I N I Y

MU ETA I Y I Y I Y I N I N I N I N

RHO ETA I Y I Y I Y I Y I N I Y I Y

SIGMA ETA I Y I Y I Y P Y P Y P Y I Y

PHI ETA I Y I Y I Y I Y I N I N P Y

THETA PHI I Y I Y I Y I Y I Y

ETA PHI I Y I Y I Y I Y I N I N I N

KAPPA PHI I Y I Y

MU PHI I Y I Y I Y I Y I N I N I N

ZETA PH I Y I Y I Y

UPSILON PHI I Y I Y I Y I Y I N I N I N

PHI PHI I Y I Y I Y I N I N I N I N

DELTA CHI CHI I Y I Y I Y I N I N I N I - Y



47


VI. NATIONAL PROGRAMS IMPLEMENTED = Y/N PLAN = Y/N

PART 2

STROKE KIDNEY

DISEASE

LEADERSHIP

DEVELOPMENT

RESEARCH ELDERLY YOUTH

&

YOUNG

ADULTS

COMMUNITY

HEALTH

OUTREACH

CHILDHOOD

OBESITY

EPSILON I Y I Y I Y I Y I Y I Y I Y

IOTA I - Y I N I - Y

NU I Y I Y I Y I N I N P Y I Y P Y

PI I N I Y I Y P Y I Y P Y I Y I Y

XI I Y I N I Y

SIGMA I Y I Y

ALPHA

CHI

I Y I Y P Y P Y I Y I N I Y I N

GAMMA

CHI

I Y I Y I Y I Y I Y I Y I Y I N

KAPPA

CHI

I Y P Y

OMICRON

CHI

I Y I - Y I - Y

PHI CHI I Y I Y I Y

CHI CHI I Y I N I Y

PSI CHI I Y I Y I N I Y I Y I Y I Y I Y

DELTA

ETA

I Y I Y I Y I N I N I N I Y I Y

MU ETA I Y I N I N I N I Y I N I Y I N

RHO ETA I Y I Y I Y I N I Y I Y I Y I Y

SIGMA

ETA

I Y I Y I Y I N I Y P Y I Y P Y

PHI ETA I N I Y I Y

THETA

PHI

I Y I Y I Y

ETA PHI I Y I Y I Y

KAPPA

PHI

I Y

MU PHI I N I N I N I N I Y I Y I Y

ZETA PHI I Y I Y

UPSILON

PHI

I N I Y I N I N I N I N I Y I N

PHI PHI I N I Y I Y I N I Y P Y I Y I N

DELTA

CHI CHI

I N I Y I Y I - Y



48


VI. NATIONAL PROGRAMS OUTCOMES

PART 3

CHAPTER OUTCOME WITH NUMBER SERVED

EPSILON HTN: Ongoing screening at local churches and health fairs.

Cancer Ed: program to raise awareness for prostate testing and health fair held

5 local churches. Handouts and verbal information shared with

Approximately 225 contacts

Heart Truth: Luncheon with speaker with 25 participants

Nat. Kidney Disease: 50 participants

Leadership: New member orientation

Elderly: Nov. lecture and handouts on Diabetes Awareness presented to 25

People at Shorter Nutrition Site

Youth & Young People: Back to School Service provided school supplies for 7th

&

8th

grade students

Community Health Outreach: Three Sorors presented an eight week program on

Managing Chronic Illness for the Golden Life Center at Greater St. Mark Missionary Baptist Church

NU HTN ED.: Presented to AARP members

Stroke: Education presented to community participants

XI HTN: 250 + participants

Community Outreach: Did Diabetes Education with 75 participants

Sickle Cell: Attendance 10-15

Stroke: attendance 250+, accepted well

ALPHA CHI HTN: A health fair was held at a local community center and blood screening was

Provided for over 25 participants

Kidney Disease: Participated in Kidney Sunday at Fifteenth Avenue Baptist

Church. Members were given information on the risk of kidney

Disease, diabetes and hypertension. The program was well

Received and requests for additional presentations were made.

Elderly: Provided monthly BP checks to a senior residential facility with

Between 10 and 15 participants. In addition to the blood pressure

Checks, we also provide an opportunity for voter registration.

OMICRON CHI Cancer Ed: 50 served

HTN: 50 served

Community Outreach: AIDS 25 and Diabetes 50 = 75 served

Sids: 10 served

Sickle Cell: 25 served

Stroke: 50 served

Kidney Disease: 100 served

PHI CHI Cancer Ed.: Referrals made as necessary

HTN: Referrals made to clinics & PCP as needed

Community Outreach: AIDS & diabetes Information shared and referrals made

As needed

Eye Health: referrals made as needed

Sickle Cell: Information shared

Stroke: referrals made as needed

Kidney Disease: referrals made as needed



49


VI. NATIONAL PROGRAMS OUTCOMES

PART 3

CHAPTER OUTCOME WITH NUMBER SERVED

CHI CHI HTN: Approx. 100 people reached

Community Outreach: Diabetes 50 people reached Stroke: 25 people reached

DELTA ETA HTN Ed.: education and literature

HTN Screening: 3000+ BPs monitored with referrals/education and literature

Cancer: education/literature

Sickle Cell: education/literature

Heart Truth: monitored BPs with referrals/education/literature

Stroke: education/literature

Kidney Disease: annual event

Leadership: attendance at Leadership conference

Community Outreach: monitor BP with education/literature

Childhood Obesity: education/literature

MU ETA HTN Ed./Screening: Education is done at time of screening and we continue

With screenings at churches and Government Agencies

Cancer: PSA on radio

Stroke: Education with BP screening

Elderly: Sorors do monthly games at nursing home Aerobics for the mind Community Outreach: participate in various health fairs in the community

PHI ETA Cancer Ed: Talks and presentations at local churches

ETA PHI Cancer Ed.: 10 served

HTN: 5 served

Community Outreach: Diabetes 6 served Sickle Cell: 8 served

Stroke: 4 served

KAPPA PHI HTN Ed./Screening: 30 served

Kidney Disease: 75 served

MU PHI HTN Ed.: 100 attended

HTN Screening: 150 completed BPs

Cancer Ed: Participated in Health Fair

Sickle Cell: Supported with first aid station

Elderly: Nursing Home visitation

Community Outreach: Participated in HTN screening

Childhood Obesity: 20 attended

ZETA PHI HTN Ed.:/Screening: On 6/14 Fathers Day in the Park & 8/14 Back to School Bash

Cancer Ed.: 10/14 Pink the Pews (7 survivors)

Kidney Disease: Shiloh and Bethel Baptist Church

Youth & Young Adults: 8/14 Back to School Bash

UPSILON PHI Sickle Cell: Thirst for Learning Project in collaboration with Epsilon Chi Omega Chapter

Of Alpha Kappa Alpha Sorority, Inc. We picked up and distributed fluids

(bottled water, sports fluids and juices) for students that attend Darlington

County School District living with sickle cell disease



50


SECTION VII - THE THREE RS A. RECLAIM OF MEMBERS

CHAPTERS NUMBER OF RECLAIMED MEMBERS

# RECLAIMED INACTIVE MEMBERS

INACTIVE MEMBERS AT CHAPTER ACTIVITIES

EPSILON 1 yes yes

IOTA 0 no yes

NU 3 yes yes

2015 book of reports

Documents