2015-16 john drugan k-8 handbook
TRANSCRIPT
2015-16 John Drugan K-8
Handbook
“Beyond Excellence”
Mission Statement: John Drugan will go beyond…excellence by
providing a nurturing learning environment that provides a solid
foundation and instills a desire to be
lifelong learners.
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Page Page
General Information 3 School Calendar 16
Absences 5 Sponsorship and Public Relations 17
Care of Building 5 Staff Development 17
Class Period Transition 6 Standardized Tests 20
Classroom Supervision 6 Stipends 17
Communication (Announcements) 6 Student Discipline and Code of Conduct 17-20
Communication/Parent Newsletter 6 Student Portfolios and At-Risk 21
Computer Classes 7 Substitute Folder 22
Curriculum and Instruction 7 Tardies REVISED! 22
Dress Code (Faculty and Staff) 7 Teacher Mentor Program NEW! 22
Field Trips 7-8 TEKS 22
Financial Procedures 8 Telephones 22
Fund Raising 8 Textbooks REVISED! 22-26
E-Mail 8 Teacher’s Lounge 27
Expenditures 8 Time Management 27
Grade Level Meetings 9 Stipends 27
Grading Plan 9 UIL Eligibility 27
Grading-Kindergarten 9 Use of Video Clips 27
Grade Changes 10 Visitors 27
Hall Passes 10
Home Learning 10
Instructional Time 10
Instructional Materials and Equipment 11
Instructional Supplies 11
Intervention Tutorials 11
Jury Duty 11
Keys 11
Lesson Plans 11-12
Library 12
Mailboxes 12
Monitoring Students 12
Notices 12
Nurse Information 12-13
Parent Communication Logs 13
Parties/Free Periods 13
PDAS 13
Permanent Record Folders 13
Professional and Extra Curriculum 14-15
Promotions, Retentions, and Placements 15
Pupil Attendance 15
Reporting Student Absences NEW! 15
Report Cards 16-17
Request to Leave Early 17
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John Drugan Employee Handbook
2015-16
I acknowledge having received the Employee Handbook and will be
responsible for reading and understanding its contents. Should I, as an
employee of SISD and John Drugan School, not fully understand the content of
the handbook, I will take it upon myself to ask my immediate supervisor to
further explain it.
________________________ ____________________
(Signature) (Date)
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4
PURPOSE The purpose of this handbook is to make you aware of the campus procedures to which we
must adhere in order to provide the best educational program for the students at John Drugan School.
Although we have attempted to be as comprehensive as possible in outlining building policies and procedures, we cannot anticipate every situation that might arise during a
school year. If at any time you have a question or need clarification, please feel free to check
with the office personnel or administrators. It is the responsibility of all employees to set a positive example for our students. These policies
and procedures are to be followed by all personnel and are considered a campus addition to the
district-wide handbook provided each employee. Grading policy, absence policy, governmental
regulations and so forth will be found in this handbook. Due to numerous changes enacted by
recent legislation, it is recommended each staff member read this material carefully.
GENERAL INFORMATION
SCHOOL DAY
The Socorro Independent School District has designated the school day for John Drugan
students as follows:
Kindergarten 7:40 am to 2:30pm
First through Eighth Grade: 7:40 am to 3:15 pm
DAILY BELL SCHEDULE
7:40 - 1st Bell
7:45 - Tardy Bell
8:00 & 8:45 - Super School
2:30 - Kinder Dismissal
3:15 - Dismissal
DUTY SCHEDULE
Regular duty hours for the professional staff are from 7:25am until 3:30 pm. Additional time
will be required for ground duty and faculty meetings. Ground duty will be from 7:25 am
until 7:45 am and 3:15 pm - 3:30 pm. A duty schedule will be included in your faculty
handbook. Faculty meetings will be scheduled as far in advance as possible. There will be at
least one faculty meeting per month.
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Lunch
Lunch and conference periods are assigned by grade level. Please adhere to the schedule
below.
Grade Level Lunch Conference Period (PE)
Kinder 10:00-10:35 12:30-3:15
1st Grade 10:15-10:50 8:45-9:30
2nd
Grade 10:30-11:05 9:35-10:20
3rd
Grade 10:40-11:15 12:50-1:35
4th
Grade 10:50-11:25 1:40-2:25
5th
Grade 11:00-11:35 2:30-3:15
6th
Grade 11:10-11:45 10:20-11:10
7th
Grade 12:03-12:46 12:49-1:32
8th
Grade 12:49-1:32 12:03-12:46
ABSENCES (Teacher/Staff) Absences
All teachers and staff members are required to call the District's ASEOP Sub System no later
than 5:00 AM when reporting an absence for that day. It is, however, recommended that you
call the System as much in advance as possible. This will ensure that you procure the sub of
your choice if desired.
Remember that on the fourth consecutive absence, a doctor's note is required before returning
to work. If you know in advance that you will be absent for two or more days, please let an
administrator know as a courtesy so that they can monitor your classroom for quality control.
Should the Sub System be inoperable, please continue trying to get through until 6:00 am of
that day. If you still cannot get through, then please call Mrs. Gonzalez, Mrs. Salas or Ms.
Carreon as soon as possible. If you cannot get through then, please call Mr. Garcia.
All school-related business (everything with the exception of illness, family emergency and
court subpoena) for which you are intending to call the sub-finder must be cleared from an
administrator prior to calling the sub-finder even if it is a District Sponsored event.
It is your responsibility to ensure coverage for duty and other responsibilities in the event of
your absence. Detailed lesson plans must be ready for subs in the case of an emergency and
absence. Please be sure your sub-folder is on your desk.
REMEMBER: "THERE IS NO SUBSTITUTE FOR A GOOD TEACHER!"
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CARE OF OUR BUILDING
Our excellent custodial staff takes a great deal of pride in maintaining this facility. They
often work extra hours to help with after-school events, evening programs and special
requests during the school day. You can help them by teaching our students to clean up the
classroom at the end of the day and putting chairs on top of the desks. A weekly cleaning of
desks and counters will keep rooms looking orderly and ready for learning.
John Drugan students caught defacing school property will be considered a severe infraction
of the Assertive Discipline Plan and dealt with in accordance with the full extent of District
Policy and the code of conduct.
Anyone wishing to use the school facility after regular school hours must have the
permission of the school principal. All activities must be scheduled as early as possible to
avoid conflicts with other activities. Fees for building use for some activities have been
established by SISD policy and campus. All approved building usage will require user to
provide and pay for security and custodial staff.
CLASS PERIOD TRANSITION It is a campus expectation that teachers stand by their doors during all transition periods. Your
presence is of great help in preventing problems that might occur. It will help speed up the flow
of traffic and reduce tardies and loitering. You are responsible for monitoring the halls near your
room. Don’t allow your students to stand in the halls once they get to class, they should be seated
in your room.
CLASSROOM SUPERVISION
Teachers must supervise students in classrooms at all times. If an emergency arises and you
must leave the classroom while students are there, please call the office so we can cover the
class for you. Please do not leave your class unattended for any reason. Do not ask
students to return to your classroom during lunch or after school unless you are there to
monitor them and have issued a hall pass.
COMMUNICATION (Announcements)
Announcements will usually be made daily by 7:45. Administration will take announcement
requests provided they are turned into Mr. McDonald Mail box prior to 2:45pm a day before
and that they are clearly written on our school announcement form (forms may be obtained in
the front office & in this handbook). All written announcements will be filed at the end of
the month and archived for one year.
PARENT NEWSLETTER NEW! Parent communication is a critical part of being an effective teacher. Parents want to know
what is going on in the classroom. In our effort to communicate with our parents and increase
parental involved, kindergarten through 5th
grade teachers will send home a weekly
newsletter. Middle school will send home a bi-monthly newsletter. Please post your
newsletters on our campus webpage.
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COMPUTER CLASSES
When technology integration is the classroom is seamless and thoughtful, students not only
become more engaged, they begin to take more control over their own learning, too.
Effective technology integration changes classroom dynamics, encouraging student-centered
project-based learning. Teachers will be required to conduct computer lessons and to
complete at least two technology projects per nine week period.
CURRICULUM AND INSTRUCTION
John Drugan has high academic standards and expectations of its students. The entire team
of professional and support personnel are responsible for the success of the instructional
program.
DRESS CODE (Faculty and Staff)
As the classroom and activity leaders at John Drugan, we are models for our students and
parents, as well as developing the morals and ethical behavior of our students. In order to
develop respect of oneself and others, and to build a culture of quality learning at our school,
in the classroom and in our afterschool activities we must be positive role models by
demonstrating professional behavior and dress. In our role as positive classroom leaders in
our school and in the community, the following dress code will be implemented:
Professional attire is a must for John Drugan faculty/staff
Jeans are allowed on Fridays with your campus shirt
Gym clothing such as sweatpants/shirts/shorts are not allowed.
Modesty is a priority. Dresses/outfits which are too tight, shorts/skirts that expose too
much should not be worn.
Tattoos must be covered
Flip flops are not allowed
Hair color should be a natural shade. Pinks, blue, etc. are not permitted
The best guideline…”Would I want my child’s teacher to wear this outfit?”
FIELD TRIPS
SISD students are allowed to take one field trip per semester. (No Exceptions) Transportation
costs are paid from school budgets, therefore, funds are limited. Field trips should be
planned at least one month in advance and should be designed to enhance the curriculum.
Return time is 2:30 P.M (No Exceptions).
Procedures:
Planning the Field Trip:
1. Teachers must call the site to be visited to schedule a day and time for the field trip.
2. A bus request form must be completed and approval obtained from the transportation
department. See an administrator or secretary for the form.
Before leaving on the field trip:
1. All students must have turned in a signed parent permission form.
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2. A copy of the class roster must be turned into the office along with the permission slips
before leaving on the field trip.
3. The roster must be marked showing:
a. Who is attending the field trip
b. Any students present, but not going on the trip and where they are placed for
the day
c. Any students who are absent.
4. A minimum of one adult chaperone (preferably a parent) for every 10 students is required
by District policy. If a teacher has fifteen students the teacher plus a chaperone, who is a
registered volunteer, must ride the bus with students and accompany students.
5. Bus Assertive Discipline Plans are to be enforced.
6. Roll is to be checked each time the students get on the bus.
7. No student is to leave by other transportation.
Field trips are not only fun but should be a learning experience. Follow up activities should
integrate what is learned on the field trip with what is being learned in the classroom. (An
Expeditionary Learning premise) A good writing activity after a field trip is having the
students write thank you letters to the host or organization visited.
***A Teacher Field Trip Checklist has been included in the handbook for your use when
planning a trip.
FINANCIAL PROCEDURES
The campus secretary is in charge of all financial activities at John Drugan. She writes all
receipts and checks. For the 15-16 school year Socorro district will be auditing the checking
account. Some changes for the coming school year will include principal approval for all
checks in excess of $100 and district approval for any check in excess of $400. See Julie
Armendariz if you have any questions regarding the following procedures.
FUND RAISING
Opportunities for grade levels, clubs or special groups to raise money are available
throughout the school year. All fund raising must be approved by the principal (SISD Policy
FJ). See Al Garcia for the required form to discuss the reason for fund raising and to place
the fund raising activity on the school calendar. This is important to avoid two groups
raising money at the same time!
When groups raise money, an account will be set up with the name of the group by the
school secretary. Any money collected must be turned in on the day it is received.
Do not leave money in your classroom or desk drawer. Turn it in to the office immediately.
You are responsible for money left unsecured in your classroom.
Also, please check your e-mail daily and regularly because 99% of administrator's written
communications will appear in this format.
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EXPENDITURES
All expenditures of group or club funds must have prior permission from the principal. The
school will not be responsible for paying bills or for reimbursing individuals for purchases
that do not have prior approval.
If prior approval is not obtained, that individual will assume personal responsibility for any
unapproved financial activities.
Receipts, invoices, statements or other supporting documentation are required for every
check that is issued. In addition, Tax Exempt forms are available since no taxes are paid on
school purchases.
GRADE LEVEL MEETINGS/PROFESSION LEARNING COMMUNITIES
Please check your calendar for the schedule grade level meetings.
GRADING PLAN Grades for each reporting period will adhere to the following guidelines. Student grades
shall not be penalized for unsatisfactory conduct. Such matters must be addressed through the conduct grade only. It shall be the student’s responsibility to seek the opportunity to redo
an assignment or test for which a failing grade within five school days of the failure
notification. The grade earned when redoing an assignment or test shall be averaged with the grade earned on the first attempt, and the averaged grade shall replace the failing grade.
Students shall be given one opportunity to redo a failed assignment or test. Students will have two days for each day absent to make up work missed.
Parents are to be informed as soon as evidence exists that a student is not making sufficient
progress for promotion to the next grade. They are to be given every opportunity to assist the school in a timely manner to ensure the student’s successful completion of the assigned
grade.
Students earning unsatisfactory three week, six-week, or nine week grades will be required to
attend scheduled tutorials in the specific content/elective areas until satisfactory progress occurs. Content area and/or Elective teachers will make contact with the parent and student
in order to provide specific information about the mandated tutoring requirements.
Student grades will be based only on academic factors to include the Texas Essential
Knowledge and Skills (TEKS) and other curriculum factors. Non-instructional factors
cannot be used to determine a student’s grade. Non-instructional factors include, but are
not limited to, misbehavior, failure to participate in fundraising activities, or failure to
bring items such as tissue or hand sanitizer. Grades shall not be reduced for non-
instructional reasons except in the case of academic dishonesty or late assignments. Academic assignments are not to be used as discipline measures.
GRADING-Kindergarten
John Drugan Kindergarten has a developmental report card; assigning grades will be done in
accordance with SISD Policy EIE. A copy of that policy is included in this manual. Please
review it. If you have any questions, feel free to talk to an administrator about specific
problems.
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GRADE CHANGES All incomplete grades reported for a Nine Week grade must be changed within five school days
from the end of the grading period. Any incomplete which is not changed by the teacher, will be
automatically changed to the grade that is in the system. Incorrect grades must be changed within
five days from the day report cards are issued.
According to UIL guidelines, an incomplete grade will render a student ineligible. Any
student who fails a class will be ineligible to participate in extracurricular activities even if the teacher submits a grade change. The only conditions under which a student will regain
eligibility as a result of a grade change will be:
A. school/state grading procedures were violated
B. A mechanical error was made in averaging or recording the original grade
HALL PASSES No student should be allowed out of class without the class hall pass. Do not allow more than one
student to leave class on a single pass. Any students out of the class will need to have a pass
with them; this includes but is not limited to restroom, nurse, UIL practice and lunch
detention. No passes should be issued during the 1st and last 10 minutes of each period.
All classrooms will be provided with a Nurse pass to help students with time management.
.
HOMELEARNING/HOMEWORK
Consistent homework provides the student with additional practice in the skills learned in
class as well as develops responsibility and independence. Learning the skills and self-
discipline required to complete homework is an important part of each child's education.
Please be sure homework is easily understood and utilizes materials available to all children.
A maximum of 60 minutes of homework should be given Monday - Thursday. This is to
include the twenty minutes of daily reading. Please adhere to this campus policy.
The SISD Homework Organizer is available in the office for each child in your class. It
contains a variety of calendars for writing down assignments. It often provides an effective
tool for parents and teachers to monitor a student's work. Please request them for your class
if desired.
Please remember homework should never be graded.
INSTRUCTIONAL TIME
Instruction begins promptly at 7:40 AM and ends at 3:15 PM. Your first activity of the day
should be ready as students enter class each morning. Routines established the first two
weeks of school can be the basis of a very successful year! Remember that afternoon
instruction begins promptly after the lunch period.
Instructional time is a precious and limited commodity. Students cannot afford to waste any
of it. Learning is exciting! Relevant, integrated, hands-on learning activities should fill the
school day to overflowing. A well planned lesson and a well managed, student focused
classroom is the best deterrent to discipline problems.
Please note: All phone use including cell phones must be limited to emergencies only!
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INSTRUCTIONAL MATERIALS AND EQUIPMENT
Supplementary instructional materials are available in the library and in the book room. The
Librarian will be happy to help you find extra materials on a variety of topics. Support
teachers can provide math manipulatives, reading, science material etc. from the book room
if available (When planning lessons they are great resource people to contact).
Additional instructional materials will be ordered throughout the school year. See Al Garcia
to request the purchase of particular items. The highest priorities will go to items that are
purchased for a grade level rather that for just one teacher. Additional math and science
materials will be purchased to enhance the new programs in these subjects.
INSTRUCTIONAL SUPPLIES
Supplies are centrally stored and are requested by completing a "Supplies Request" form.
The campus clerk fills the order and delivers them to your classroom in the afternoon. Please
order materials 24 hours in advance to allow the clerk time to fill the order. Students should
not be sent to the office to request materials.
A list of available supplies is included in this manual. If you would like some materials that
are not on the list, ask the clerk if it can be ordered. If it is not available in the warehouse,
see an administrator to request that the item be purchased by the school (See "FINANCIAL
PROCEDURES" regarding the purchase of materials).
INTERVENTION TUTORIALS (After School/Saturday Camps/Intersession)
Teachers at each grade level will be expected to provide intervention tutorials to students in
need of assistance throughout the year.
JURY DUTY Employees summoned for jury duty will be granted release time for their duties to perform that
service upon presentation to your administrator/supervisor a copy of the summons. Employee
salary and other benefits will accrue without penalty. Any reimbursement paid by the courts may
be retained by the employee. The employee will provide necessary documentation to the campus
secretary, Julie Armendariz indicating the dates and times services were rendered for jury duty.
KEYS Keys are issued to personnel by Julie Armendariz. Loss of keys must be reported immediately.
Under no circumstances are keys to be loaned to students. A replacement fee of $5.00 will be
charged if a key is lost. A $10.00 fee will be charged if re-keying is necessary. No exceptions! It
is illegal to have your school keys duplicated.
LESSON PLANS (NEW LESSON PLAN TEMPLATE)
A copy of lesson plans is to be completed on a weekly basis. (A list of PDAS supervisors are
contained in this faculty handbook). Plans need to be kept in the classroom where they can be
viewed during walkthroughs. Teachers are required to use the new lesson plan template.
Computer generated lesson plans are mandatory. Teachers with less than three years
teaching experience or new to the campus should turn in lesson plans to your PDAS
supervisor on a weekly basis.
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Lesson Plans Should Include At Least The Following:
1. TEKS Citation: Or the textbook page where the TEKS is noted
2. OBJECTIVE: The goal of the lesson
3. METHOD OR ACTIVITIES: How the lesson will be presented
4. MATERIALS: Titles of books, manipulatives, pages, games, etc.
5. EVALUATION: Method used when appropriate
Remember, lesson plans serve two purposes: First, they provide a detailed plan for the
teacher to follow. Second, they provide the instructional plan for a substitute to follow if you
are absent. Remember we have to be able to find the materials when you are absent.
LIBRARY
Library will follow a flex schedule. The American Association of School Librarian counts
flexible
MAILBOXES
Mailboxes should be checked daily for memos and mail.
MONITORING STUDENTS Unattended students are an invitation for trouble, even if the students are your most
trustworthy ones. Don’t put yourself in a potentially dangerous situation! We encourage you
to call the front office for assistance.
NOTICES
Administration will announce and post notices from the SISD Education Service Center,
Texas Education Agency, Region 19 Education Service Center on the bulletin board in the
teacher's lounge or copy center as they are made available to us. Please check the board
frequently for important information.
NURSE INFORMATION As a member of the school faculty, the school nurse works with students, families and
school/community resources to help each student achieve full potential as an individual and become a total person emotionally, physically, intellectually, and socially. One of the major
functions of the school health service is to keep all students at their maximum learning potential by insuring that each is healthy and prepared to learn.
In order for the nurse to serve the needs of the majority of the students, it is important that the faculty understand the problems and details of caring for sick students efficiently.
Please follow the procedures listed below:
A. Students must present a timed pass from a teacher and ID before being admitted to the nurse’s office (except in emergencies). Students returning to class will always
have a time/signed pass from the nurse.
B. Students feeling ill should report to class first, obtain a pass, and then report to the nurse.
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C. When a student has a major accident, contact the nurse (Ext. 7-2425), remain calm
and do not move the injured student. A plan of action is attached to help you in injury-related situations. Other students should be cleared from the area if possible.
D. Please use your discretion when sending students who have minor discomforts such as small cuts, scratches, mild bruises, old injuries, mild headaches, etc.
E. Medication will not be given to students without a written doctor’s order,
prescription labeled container, and written parental permission. F. If you suspect a communicable disease or child abuse, send the student to the nurse
immediately. All students should be seen by the nurse when returning to school after
suffering from a communicable disease.
Teachers and faculty/staff should report work-related injuries immediately (the same day) in order to be eligible for applicable compensation. Reports submitted more than 30 days after
the occurrence will be considered invalid.
The nurse will be available for hearing exams, blood pressure, otoscopic ear exam, and vision
check. She is also available as a resource person for classroom presentations.
PARTIES/FREE PERIODS No class parties or free periods are allowed. The district calendar provides for two allowable treat
days where students can bring snacks to share with the class. Please refer to the district calendar
for those dates.
PARENT COMMUNICATION LOGS
Keeping parents informed is crucial to the success of the school. Please make every effort to
contact parents when merited. Be sure to document all parent communications as this is part
of your appraisal. Submit a copy of letters to office prior to sending home. If ever a question
arises about parental contact, ask yourself. Please use the following form to document parent
communication.
"If this were my child what would I like to have done?"
PDAS
PDAS procedures will be followed as per district and state policy if you qualify for a waiver
please submit it ASAP (Waiver). The list of PDAS appraisers is attached.
PERMANENT RECORD FOLDERS
Each student's Cumulative Record Folder is stored in the office and is maintained by the
Attendance Clerk. You may check out folders for one child or your entire class from Annais
or Laura for use in the office only. These are official records which must be accurately
maintained. Please treat them with care making sure no records slip out. Once signed out,
they may not leave the office perimeter. Cums must be viewed by teacher by the end of the
3rd week to familiarize yourself with your students.
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PROFESSIONAL AND EXTRACURRICULUM ACTIVITIES
Attendance / Discipline Committee
The purpose of the Attendance / Discipline Committee is to review the attendance records of
all students with excessive absences. The committee is made up of the principal, assistant
principal, attendance clerk, counselor and nurse, as well as the classroom teacher whose child
is being discussed. The committee determines what action is to be taken and whether credit
is lost due to excessive absences/ behavior.
Latino Family Literacy
The Latino Family Literacy Program is our family reading program. The goal of the program
is to teach parents the importance of establishing family reading routine with their children,
how to share the book and it helps both parents and school age children learn English
vocabulary, verbs, grammar and conversation. If you are interested please see Rose Mary
Carreon
LPAC Committee
The Language Proficiency Assessment Committee meets monthly under the leadership of the
assistant principal to review the placement and progress of all students in the bilingual
program. This important committee has a great deal of responsibility in monitoring the
bilingual program. Two bilingual teachers and one parent will serve on this committee.
Others will be invited to attend based on the need for input.
Partners in Education
The Partners in Education program is an integral part of John Drugan School's outreach to
the business community. We rely heavily on our partner's resources to facilitate the running
of our school; both in tangible donation as well as in human resources. Our business
Partners in Education are listed in the appendix. The school counselor will oversee the
facilitation of the Partners In Education program by assigning vertical families to each
partner as well as the planning of school-related programs relating to the partnerships. All
teachers are expected to participate in the partners program by putting up bulletins board
displays and adopting business partners.
Safety Committee
The safety committee will meet once a month to discuss safety concerns and issues. It will
be comprised of an administrator, the nurse, the head custodian, counselor, one early grade
teacher, one upper grade teacher representative, and the cafeteria manager.
S.W.A.T.
Students Working to Advance Technology (S.W.A.T.) is a club to which 4th
through 7th
grade
students may apply. Students receive extensive training and develop skills to be able to work
with the classroom teachers to help them with their classroom computers.
They assist by facilitating lessons and troubleshooting. Frank McDonald and Liz
Bustamante will be the sponsors of this club and questions should be directed to them. Once
a student is a member, participation is dependent on continued academic success, interest,
and behavior.
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School Improvement Team
Socorro ISD provides opportunities for shared planning and decision making by its
professional staff (This philosophy is also known as "Site-based Management", or
"Decentralized Decision Making".) The district also recognizes the importance of involving
parents, businesses and community members in setting educational goals and working toward
school improvement.
At John Drugan, the School Improvement Team (S.I.T.) will set educational objectives, make
recommendations on the budget, work on staff development activities, select members to
serve on the Parent Advisory Council and Educator's Professional Advisory Council, monitor
district goal implementation, provide input on rules for students and staff, and advise on
ways of gaining community involvement.
Members of the School Improvement Team consist of:
1. Principal (chairman)
2. Assistant Principal
3. One teacher per grade level who is elected by his/her peers
4. One teacher from Special Education who is elected by his/her peers
5. One teacher elected to represent special areas such as Librarian, P.E.,
Computer Literacy, Title I
6. Counselor
7. Two parents from the Parent Team Board
8. Two community members
9. One paraprofessional
Please refer to campus calendar for our monthly SIT meetings.
Teacher Support Team (RTI)
A team of professional staff members was formed to help teachers evaluate students with
special needs. The team will act as a "retention prevention" team to provide early
intervention strategies for students who are having learning, social or disciplinary problems.
This team is made up of the principal or designee, school psychologist, the counselor, a
special education teacher, a bilingual teacher and a regular education teacher. This team will
be responsible for screening all special education referrals.
The Teacher Support Team meets once a month or when meetings are called by the
counselor. If you have a student who is having problems, please contact the counselor to
activate the Teacher Support Team evaluation process. RTI paper work deadline is the last
week of January. Remember to Document, document, document...Even your tier 1 students
require documentation. This is the required documentation for each tier of students.
Wellness Program
Many wellness activities are being planned this year. Aerobics, walking/jogging, team sports
and nutrition information as well as stress management is among the ideas being discussed.
A school-wide team competition is planned with prizes awarded to the teams with the most
participation. Got some ideas? We need your help.
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PROGRESS REPORTS Progress Reports are to be sent home for all students at the end of the third and sixth week of
each grading period (See campus calendar for specific dates). In addition, progress reports
are to be sent home and signed by parents whenever a student's grades drop significantly or
the student is not performing up to his/her potential. The office copy of this form is to be
turned in to the principal at the time the report is sent home. Keep the copy signed by the
parent in your files (See attached schedule).
Although progress reports must be sent home when student work is declining, here at Drugan
every student will receive a progress report on scheduled dates. There is no reason why
progress reports shouldn't be sent home for improvement or outstanding student work.
Remember, you can never "over-communicate" to parents what their children are doing
(good or bad)! Report cards and progress reports may be picked up in the office as needed.
PROMOTIONS, RETENTIONS AND PLACEMENTS
The promotion or retention of any student will be based on Socorro I.S.D. policy as
interpreted jointly by the principal and the teacher. Policy EIE is included in this handbook.
A continuing effort will be made to monitor and remediate students throughout the year.
Please be familiar with Policy EIE regarding grading requirements, minimum grades and
requirements for promotion or placement. A form including a record of parent contacts will
be completed on all students.
PROCEDURES FOR REPORTING STUDENT ABSENCES
Please post your attendance electronically daily after 9:30 AM. Middle school teachers post
attendance at the start of every class period.
A phone call from a teacher can do a lot to encourage good attendance.
At the end of each week a Cumulative Absence Report will be sent to you to verify absences.
Please check to see that the Attendance Cards and the Cumulative report match. If they do,
please sign and return the report. If there are any discrepancies, see a PEIMS Clerk to make
corrections.
PUPIL ATTENDANCE
Keeping accurate records of pupil attendance is extremely important. Funding is based on
these reports. Your records are included in the school attendance reports which are part of
the district report to the state. Students are required to be in attendance a minimum of 90%
days per year or they risk losing credit for the year. An attendance committee will review all
absence records and make recommendations concerning those students with excessive
absences. Please see Attendance Policy.
REPORT CARDS
Grade books will be maintained electronically and grading will be in accordance with
Socorro ISD policy EIE. A copy of this policy will be included at the end of this handbook.
Grades will be monitored as part of the PDAS Appraisal process through the Tyler Student
Program. A minimum of 2 grades per content area per week is required. Electronic Grade
book must be kept current as the IPR are live and will be processed from the gradebook.
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Electronic Report cards will be completed for each student by his/her homeroom teacher.
PLEASE READ THE GRADING POLICY CAREFULLY! Grades must be assigned in
accordance with district policy Report cards must be sent home on the dates indicated on the
district/campus calendar. The cards are to be signed by parents/guardians and returned within
a reasonable amount of time. If a report card is not returned within 10 days, please report
this to the office.
REQUEST TO LEAVE EARLY
Please try to schedule doctor and all appointments at times other than school hours. If you
need to leave campus early, you will need to submit a "Request To Leave Campus Early
Form" to an administrator (at least 24 hours in advance unless it is an emergency). If your
request is approved, you will then need to sign out in the office.
Please keep in mind that one hour is the maximum amount of time that can be granted for an
early release (As per District policy). Any early release requests exceeding one hour must be
called in as a half a day absence where upon your remaining days in your absence bank will
be debited
SCHOOL CALENDAR
You will be able to access a rough draft e-calendar of important school / district dates for the
entire school year on our website. This calendar is only a preview of the year and is given to
you so that you can make tentative future personal and professional plans. Because dates
often change and are subject to SIT and administrative approval, you will always receive an
updated calendar mail box/via e-mail. Please submit all calendar items to Mrs. Gonzalez.
SPONSORSHIP AND PUBLIC RELATIONS
If you are sponsoring a school-wide or individual classroom activity that affects our school, it
is imperative that you communicate what you are doing to administration. If we know the
dates and purpose of these activities we can better facilitate resources for that cause and be
better informed to communicate to outside entities. Our public relations liaison for our school
this year will be Dana Zias, our parent liaison.
STAFF DEVELOPMENT
A variety of in-service workshops are held throughout the school year to provide
opportunities for the professional staff to update their teaching skills. The following are
ongoing staff development projects provided by the Socorro District.
Campus level staff development activities will be planned by the School Improvement Team.
The State has mandated that teachers will be on duty an additional ten days in addition to the
required 177 student instructional days. These ten teacher days will be divided into three
teacher work days (time to be spent preparing the classroom) and seven professional
development days. (See Appendix)
STUDENT DISCIPLINE AND CODE OF CONDUCT
Students at John Drugan are expected to be well behaved and respectful of all adults and each
other. It is our philosophy, that we are producing future law-abiding citizens, that are self-
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disciplined, and caring towards others. Students are aware that they are growing toward the
goal of internalized self-discipline.
If a teacher feels he/she needs help in this area it is imperative that he/she speak to an
experienced colleague or visit with an administrator as soon as possible. Remember, that
foundational norms and classroom culture must be laid within the first few weeks of school --
- you cannot obtain this without establishing disciplinary expectations.
Teachers must develop a formal written discipline plan followed by our campus values:
Value Self, Value Others, and Value Learning. Every plan must be submitted and approved
by an administrator prior to usage. After a plan is approved, it is to be sent home and signed
by a parent to acknowledge receipt, after which it is to be discussed with the students and
conspicuously posted in the classroom. Please turn in a copy of your discipline plan which
will be kept on file in the front office.
Positive Behavior Interventions & Supports (PBIS)
Use discretion when sending students to the office. If you handle your own discipline, you
will strength your position and fewer problems will arrive. Refer to the Positive Flow Chart.
When a teacher sends a student to the office, an administrator, by law, must give each student
“due process.” Due process entails the administrator restating the infraction to the referred
student and asking if his/her teacher followed the posted discipline plan. If due process has
been given, the administrator then works with the child in a positive fashion seeking to obtain
student self-responsibility for his/her actions and exploring alternative choices. The final
stage of the office referral entails deliberation of consequences (Please note that if the
administrator determines that the teacher did not follow his/her classroom discipline plan and
was inconsistent in his/her classroom management, a conference will be held accordingly).
Once a child is sent to the office, you have fully turned over the problem to administration
who will determine subsequent action.
Discipline must be modeled, taught and re-taught to students. Do not assume that they will
remember the rules after one discussion. Remember that the social dynamics at home are
quite different from those at a school.
Code of Conduct
The Student Code of Conduct will be distributed to all students. A signed copy of the
acknowledgment page must be kept on file by the classroom teacher for each student. Should
new students enter after the distribution date please make sure they obtain a booklet. As per
district policy the classroom teacher is responsible for providing an overview of the Code of
Conduct Booklet.
GENERAL RULES:
1. FOLLOW CLASSROOM RULES
2. FOLLOW DIRECTIONS THE FIRST TIME THEY ARE GIVEN
3. KEEP HANDS, FEET AND OBJECTS TO YOURSELF
4. BE COURTEOUS AND RESPECTFUL
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5. STAY IN ASSIGNED AREAS
CAFETERIA RULES:
1. FOLLOW DIRECTIONS THE FIRST TIME THEY ARE GIVEN
2. WALK IN THE CAFETERIA AT ALL TIMES
3. KEEP HANDS, FEET AND OBJECTS TO YOURSELF
4. DISPOSE OF UNEATEN FOOD AND REPLACE TRAYS
PROPERLY
5. SPEAK QUIETLY AND COURTEOUSLY
HALLWAY RULES:
1. FOLLOW DIRECTIONS THE FIRST TIME THEY ARE GIVEN
2. WALK QUIETLY IN THE HALLS
3. STAY IN DESIGNATED AREAS
4. KEEP HANDS, FEET AND OBJECTS TO YOURSELF
5. BE COURTEOUS AND RESPECTFUL AT ALL TIMES
PLAYGROUND RULES:
1. FOLLOW DIRECTIONS THE FIRST TIME THEY ARE GIVEN
2. USE PLAYGROUND EQUIPMENT PROPERLY
3. PLAY IN DESIGNATED AREAS
4. BE RESPECTFUL OF OTHERS
5. KEEP HANDS, FEET AND OTHER OBJECTS TO YOURSELF
6. NO ACCESS BEYOND FENCE AT ANY TIME
7. DO NOT THROW ROCKS OR OTHER HARMFUL OBJECT.
What Happens when a child is sent to the office? ( To be used as a guide only)
1st Referral
a) Conference with administrator/Counselor Consultation
b) Warning given to student (consequences of future behavior discussed)
c) Parent contacted
2nd Referral
a) Conference with administrator/Counselor Consultation
b) Parent contacted
c) Detention (Lunch)
3rd Referral
a) Conference with administrator/Counselor Consultation
b) Parent conference
c) Detention (AM, Lunch, PM)
d) Counselor referral
4th Referral
a) Conference with administrator/Counselor Consultation
b) Parent conference
c) Detention (AM, Lunch, PM)
d) Individual discipline plan
e) Special Assignment Class
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5th Referral
a) Conference with administrator/Counselor Consultation
b) Parent conference
c) Removal from school
d) Special Assignment Class
6th Referral
a) Conference with administrator/Counselor Consultation
b) Parent conference
c) Removal from school
d) Special Assignment Class
7th Referral
a) Conference with administrator/Counselor Consultation
b) Parent conference
c) Alternative Program Recommendation
Positive Consequences *
1. Recognition through the "Terrific Kids" Program
2. Recognition through the awards program
3. Membership in the Principal's Advisory Council
4. Classes recognized by the cafeteria staff for good behavior in the
Cafeteria
5. Classes recognized by the custodians for keeping classrooms and
Grounds clean
The administration reserves the right to use any disciplinary action consistent with school /
district policies.
STANDARDIZED TESTS
Students in grades 3-8 will be tested in spring '16 on the State of Texas Assessment of
Academic Readiness (STAAR). A plan to prepare students for this test will be discussed
with all staff members in various forums. Although test mastery is not the basis of our
curriculum, we do recognize that the tests are part of our "campus report card" to the
community and school AEIS Report. Knowledge of the test objectives should be integrated
as a natural part of the curriculum. Test taking skills will be part of our study skills program
to prepare students to do their best in all phases of their education.
STIPENDS
SPONSOR STIPEND SPONSOR
UIL CAMPUS COORDINATOR 500.00
SAFETY PATROL COORDINATOR 250.00
LITERARY MAGAZINE EDITOR 500.00
IMAGINATION DESTINATION 500.00
BOOK CLUB SPONSOR 250.00
SPELLING BEE COACH 250.00
ART SHOW COORDINATOR 250.00
SCIENCE FAIR COORDINATOR 250.00
YEARBOOK 500.00
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Gifted and Talented Coordinator 1000
U.I.L. (University Interscholastic League) COACHES for the following events are paid
$325.00 per event: (Please make sure that you coach outside of your regular work day.)
Coaching must begin by September 1st.
STORYTELLING (2-3) SPANISH STORY TELLING (2-3)
NUMBER SENSE (4-5) PICTURE MEMORY (4-5)
READY WRITING (3-5) READY WRITING (5)
ORAL READING (4-5) SPELLING (3-5)
The job description requires U.I.L. coaches to develop a practice schedule and to utilize UIL
practice materials (as well as to attend coaches' meetings) will be available before these
coaching positions are staffed.
STUDENT PORTFOLIOS & AT-RISK MANAGEMENT SYSTEM (ARMS)
In addition to school report cards, monitoring student progress can also be accomplished
through the use of student portfolios. Teachers must also identify and document students who
are at-risk through the use of ARMS. To begin the process, a folder should be maintained for
each student. It should contain the following:
1. A writing sample from each nine weeks grading period.
2. One or more Reading Inventory to determine reading level.
3. Samples of student projects.
4. Checklists of achievements
The portfolios are mandatory for special program recommendations such as RTI team and
LPAC. Teachers and students should keep portfolios current with quality work. They should
be updated every month at a minimum. Remember to Document, document, document...
SUBSTITUTE FOLDER
In addition to your lesson plans, please have a clearly labeled folder in an accessible area by
the end of the third week of school with information for a substitute. Please make sure that
your plans are updated periodically. Please write in non-permanent marker. Your substitute
folder should include the following:
1. A copy of the daily instructional schedule including a schedule of special pullout
activities such as library, computer lab, etc.
2. Seating chart
3. Schedules for special students with times they go to resource, speech, etc.
4. Modifications for students with special need.
5. Lunch and duty schedules
6. Discipline plan and forms to be used
7. Calendar of special activities.
8. Supplementary activities to be used if time allows
9. Other pertinent Student information such as a food allergy.
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TARDIES REVISED!
Tardiness is probably the single biggest discipline problem at a large school. Students who enter class late are a disruption to your class. Please help us enforce our tardy policy by
using the tardy plan. Tardiness is a teacher problem. The student will meet your
expectations, make being on time, your number one expectation. Parental contact is essential when dealing with tardiness or any other student management
problem.
TEACHER MENTOR PROGRAM NEW!
In our effort to recruit and retain 100% highly qualified faculty, staff and support personnel
we now have a Teacher Mentor Program. The Teacher Mentor Program is for both new and
experienced teachers. We have identified model classrooms within our school who are
successfully implementing our campus initiatives. Teachers in the program will be given an
opportunity to visit these model classrooms during the school day. For your continued
professional growth we will look at pedagogy to help with Special Education, Literacy,
Numeracy, and we will share information on new and immerging topics.
TEKS (Texas Essential Knowledge and Skills)
The foundation of the instructional program is based upon the State's Texas Essential
Knowledge and Skills (TEKS). For accountability purposes, you must note the TEKS
covered in each lesson in your lesson plan book. A copy of the TEKS for your grade level
will be provided for you and access through the TEA homepage will keep you current on
curriculum updates. Nine week curriculum guides are provided to you which contain
objectives and activities based on these TEKS.
TELEPHONES It is acceptable for faculty and staff to carry cell phones on campus, but they are not to be
used during instructional time. Cell phones should be OFF during instructional time. NO EXCEPTIONS!!! Incoming calls through the switchboard will be restricted during
instructional time.
K-8th
Grade Tardy Policy
Tardy Consequence
1 Student Warning
2 Student Warning
3 Parent Contact
4 Parent Contact/Written Notice/ Detention
5 Student Warning
6 Student Warning
7 Parent Contact
8 Parent Contact/Office Referral/Detention
9+ Detention each day of tardiness
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A. The telephones on campus are for school business. If you need to make a personal
phone call, please keep the conversation as brief as possible. B. If it becomes necessary to make a long distance call related to school business, first
obtain permission from an administrator. You may only make long-distance calls from phones in the office. All others have long distance “locked out”.
C. Do not replace a classroom phone with a personal phone.
Textbook Administrative Guidelines
A. GENERAL RESPONSIBILITIES/INVENTORY Teachers:
1. Keep a record of the book number of all books issued to each pupil. (TEC 31.104 (C)) 2. Ensure book covers are available and textbooks are kept covered at all times. 3. Conduct periodic textbook checks (1 per 9 weeks) as directed by the
assistant principal. 4. Notify the parent when a textbook is lost, destroyed, or damaged by a
student. (see notification procedures) 5. Return surplus books to the book room. 6. Verify the textbook number and condition of the textbooks when they are
returned by the student. 7. Return all books to the book room at the end of the year or end of the course
(including student books checked out to the teacher). Middle School Teachers: A basic allotment of textbooks will be in your classroom along with your TE’s. These textbooks have been pre-counted and sorted by Mrs. Salas, the campus textbook coordinator. Carefully inventory the books assigned to you by double checking the exact count. Before school commences, Mrs. Salas will scan a class set of textbooks to you. After this point, you are solely responsible for each and every textbook. Upon parent request, a textbook or textbooks can be given and scanned to the parent. You will receive a copy of your textbook receipt for your records. Pupil, Parent, or Guardian:
1. Keep textbooks covered at all times. (TEC 12.65 (b)) 2. Return textbooks at the close of the session or when the student withdraws
from school. (TEC 12.65 (b)) 3. Write the student’s name inside the front cover of the textbook in ink. 4. Keep the textbook in good condition. Any misuse of the textbooks due to
carelessness or neglect may be considered cause to charge the student a fine for that textbook.
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5. Reimburse the school for any lost, destroyed, or damaged textbooks issued to that student. Any student failing to return all books shall forfeit his right to free textbooks until the books previously issued, but not returned are paid for by the parent or guardian.
Each student , or his parent or guardian, shall be responsible to the teacher for all textbooks not returned by the student, and any student failing to return all books shall forfeit his right to free textbooks until the textbooks previously issued but not returned are paid for by the parent or guardian. If a student loses a textbook(s) and fails to return or pay for it, the school shall allow the student to use the textbook(s) at school during each school day but not be assigned a textbook for out of class use. (TEC 31.104 (d))
B. ORDERING, DISTRIBUTION, AND USE Consumable/Hardcover Textbooks
Consumable textbooks, textbooks in workbook format designed to be completely used and written in throughout the year, are to be sent with school records when a student transfer from one school to another within the district. Consumable textbooks are not to be sent with student records when a student transfers out of district. If a campus is in need of additional consumable textbooks during the school year contact the Campus Assistant Principal via e-mail. Hardcover Textbooks, if a student is in need of textbooks during the school year contact the Campus Assistant Principal via e-mail requesting an order of needed textbooks.
D. LOST TEXTBOOKS Campus Administrative Guidelines
1. The campus shall ensure that all required accounting procedures are followed for monies collected for all lost, destroyed, or damaged textbooks.
2. The campus shall send all money collected from student for sales (including payments for lost and destroyed textbooks) to the Finance Department.
3. The campus shall report all textbooks needing to be replaced due to destruction or wear.
4. If a textbook is not returned or paid for, the district or school may withhold the student’s records. (TEC 31.104 d).
5. The campus shall notify the parent or guardian when a textbook is lost or damaged.
6. When a student remits payment for a 100% damaged textbook the damaged textbook becomes property of the student.
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7. Only the campus textbook coordinator may waive or reduce payment requirement if a student is from a family of low income (CMD Legal) (TEC 31.104 d) Low income in this instance is defined as student eligible for free or reduced lunch. Not more than 2 % of the schools current population may be waived on any campus.
8. Each student, or the student’s parent or guardian, is responsible for each textbook not returned by the student. A student who fails to return all textbooks forfeits the right to free textbooks until each textbook previously issued but not returned is paid for by the student. (TEC 31.104 d)
9. The campus may provide for a method of payment other than a lump sum payment of the full price of the book. (CMD Legal Policy). Two equal payments must be made. Final payment must be received no later than the last day of semester.
10. District personnel are responsible for lost or damaged textbooks or teacher’s editions that have been issued to them for their use. Teachers that check out class set of textbooks are accountable for loss or destruction of books. Payment responsibility for lost or destroyed books, Teacher Edition or ancillary materials should be passed on to the individual or department who is accountable for the book. Teachers that check out a class set of textbooks are accountable for loss or destruction of these books. Loss or destruction by an individual student should be paid for by that student or parent. If the losses are caused by accounting errors or failure to maintain control, the funds should be collected from the teacher, department, grade level, or campus administration depending on where the error occurred. When the error cannot be traced to one of the above categories, the campus administration is responsible for locating funds within their control to pay for the losses. (TEC 31.104 d)
11. The campus may withhold the issuing of textbooks to students who have not returned or made payment for lost, destroyed or damaged textbooks. Students’ use of the textbook in the classroom is required. (CMD Legal Policy) (TEC 31.104 d).
12. Reimbursement for paid lost textbooks returned to the book room may only be given with in the scholastic year of payment. Prior receipt must accompany reimbursement. ( No Exceptions)
CAMPUS PROCEDURES
1. The campus must collect full replacement cost from students for lost textbooks and destroyed textbooks, which are no longer in useable condition.
2. The campus must collect fines for textbooks which have been damaged. (Refer to textbook fine schedule) 3. Teachers shall make three documented attempts to notify the parent or
guardian when a textbook is lost or damaged and payment is required. A notice shall be sent home with student.
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A notice shall be sent by regular mail. A phone call shall be made and documented.
4. If payment is not made, then the campus administration shall intervene and make contact with the parent or guardian.
5. If payment is not made, then the campus may attempt to collect reimbursement for lost textbooks through local small claims court. (Campus Option).
6. If a textbook is worn out and no longer in usable condition, return the book to the Campus Textbook Officer using the textbook form. Be sure to box and label all damaged books as such. Whenever possible, the book will be replaced by the District Textbook Office with another one in usable condition.
7. The campus shall send all monies collected for lost and paid textbooks and destroyed and paid -for textbooks to the District Textbook Office by April 1st
or as requested. TEXTBOOK FINE SCHEDULE Fine will be assessed for any textbooks which have been damaged but are still in usable condition. Any textbooks, which have been damaged or defaced beyond usable condition, are to be considered destroyed and full price for the textbook will be assessed. See the Current Adoption Bulletin for the correct price of the book. FINE SCHEDULE:
No Book Cover $1.00+
Markings in book $1.00 per page
Marking on the edge of book $1.00 per edge
Excessive markings / Profanity, Drawings Full Price of Book
Torn Pages $1.00 per page
Missing pages Full Price of Book
Binding damage, Broken or bent cover Half Price of Book
Broken Spine Full Price of Book
Water damage Full Price of book
Lost Book Full Price of book If charges for the damage to a textbook exceed 50% of the cost of the book, then the book is to be considered destroyed and full price will be assessed for the book. Any textbooks that have been paid in full by a student become the property of the student.
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TEACHER’S LOUNGE The teachers' lounge is available for lunch and small meetings.
TELEPHONE
The telephone in the lounge is for faculty use. Please limit calls to three minutes in length.
(Long distance calls must be made in the Principal or Assistant Principal's office and logged
by the secretary.) Please help us keep the lounge, the refrigerator and the microwave oven
clean. Refrigerator will be cleaned and empted each Friday.
TIME MANAGEMENT It is important to set a good example for the students by being on time to class. Instruction
begins promptly at 7:40am. In addition, afternoon instruction should begin at the time
designated at the end of the lunch period. Please expect your students to be on time and set
the example for them with your promptness. Instruction should end no sooner than 3:15.
UIL Eligibility UIL dictates that all students must pass all classes with a 70 or above. UIL participants who
fail a Pre AP course can maintain eligibility if their grade does not go below a 65. UIL participants who fail an AP course can maintain eligibility if their grade does not go below a
60. Students earning grades below those standards will not be eligible. Attending
intersession/remediation/tutorials will not be reflected for the current grading period and therefore will not change student eligibility. Grade changes do not automatically render a
student eligible certain criteria must be met and will be addressed with the appropriate administrator.
USE OF VIDEO-Clips
Please choose video-tapes used during instruction time with great care. Videos should
enhance classroom instruction and directly relate to the lesson being taught. Research shows
that students who watch six hours of television a day perform significantly lower on
academic tests. The school should not contribute to that viewing time without a strong
educational reason. Often videos are used as positive reinforcements, but other options such
as instructional games could reward students and be a learning experience at the same time.
Please also note that should you get permission via email to show a "G" - rated movie, prior
parental approval is not required. Any movie carrying a rating stronger than a G must get
parental approval. Please be prepared to send home a permission slip, well in advance,
stating the content of the movie to parents as well as the opportunity for the parent to having
their child "opt out" of the viewing. All videos should be broadcast out of the library as
available. A video presentation requisition is available in this handbook. Please make sure
all video presentations have had administrative approval prior to showing any movie.
VISITORS No student visitors or guests are allowed. No visitor will be allowed to visit you during
instructional time. Teacher’s children should not be on campus during working hours. All visitors
to this building must have a visitor’s pass issued by the office.