2014 youth exchange officers preconvention update from ri
DESCRIPTION
Presentation given by Rotary International Staff Member, Kate Hoeppel, Senior Youth Exchange SupervisorTRANSCRIPT
Update from the SecretariatKate Hoeppel, Senior Supervisor, Youth Exchange, RIEvanston, IL, USA
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Youth Service – The Fifth Avenue of Service
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Our Programs for Young Leaders
Interact 12-18 Rotaract 18-30
Rotary Youth Exchange 15-19
New Generations Service Exchange
Rotary Youth Leadership Awards (RYLA)
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Your Team at the Secretariat
• John Hewko, General Secretary• Michele Berg, Chief Officer, Programs and Member
Services• Victor Barnes, Director, Programs & Grants• Sharon Cyr, Manager, Programs• Adam Doty, Manager, New Generations Programs• Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting
Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange
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What is the role of staff?
• Implement Board policy– Certification establishes minimum standards
• Provide resources and support to Rotarians– Facilitate partnerships and communication– Promote best practices– Assist with challenging issues
• Serve as general program contact– Connecting interested students with their local
programs– Global promotions
• Support the RI Youth Exchange Committee
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2012-13 Youth Exchange Statistics
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Overall Program Participation
Type of Exchange Exchanges Reported
% of Total Exchanges
Long-term 5,513 72%
Short-term 2,113 28%
TOTAL 7,626 100%
Long-term72%
Short-term28%
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Survey Response Rate
Geographic Area Response Rate
Africa 75%
Asia 68%
Europe 70%
North America 80%
Oceania 61%
South America 72%
WORLDWIDE 73%
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Historical Analysis of Total Exchanges from 2009-2013
South America Oceania North America Europe Asia Africa0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
2009-10*2010-112011-122012-13
% T
otal
Exc
hang
es
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Long-term Exchange
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Long-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
0%
10%
34% 34%
4%
18%
% L
ong-
term
exc
hang
es
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Long-term Exchanges by Country
United States 22%
Brazil 11%
France 8%
Mexico 8%Germany
7%
Canada 4%
Belgium 4%
Taiwan 4%
Denmark 4%
Argentina 3%
Other(36 countries)
26%
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Short-term Exchange
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Short-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
10%
20%
30%
40%
50%
60%
4%
10%
56%
20%
2%
8%
% S
hort-
term
exc
hang
es
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Short-term Exchanges by Country
United States15%
Germany 9%
France 7%
Brazil 6%
Denmark 6%
Finland 6%Korea
5%
Turkey 5%
South Africa 4%
Italy 4%
Other(30 countries)
34%
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District Participation by Type of Short-term Exchange
Homestay66%
General Camp17%
Tour7%
Family Camp4%
Other5%
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Early Returns
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Early Returns as a Percentage of Total Exchanges
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Early Returns by Region
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
1%
11%
34% 33%
4%
17%
% E
arly
Ret
urns
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Early Returns as Percentage of Regional Total Exchanges
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
2%4% 3% 4% 4% 4%
Early
Ret
urns
as
% o
f Reg
iona
l Tot
al
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Early Returns by Country
United States 24%
Brazil 11%
Germany 8%
France 7%
Denmark 7%
Canada 5%
Argentina 4%
Japan 4%
Mexico 4%
Taiwan 4%
Australia3%
Switzerland3%
Other(18 countries)
15%
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Early Returns as Percentage of Country Totals
Philipp
ines
Paragu
ay
Sweden
Denmark
Canad
a
Japa
n
Argenti
na
Switzerl
and
United
States
Taiwan
German
y Braz
il 0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
12%10%
6% 6% 6% 5% 5% 5% 4% 4% 4% 4%% o
f Cou
ntry
's T
otal
Exc
hang
es
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Most Common Reported Causes of Early Returns
Other
Sudden illness or injury
School requirements in home country
Rule violation: unauthorized travel
Rule violation: romantic involvement
School problems
Problems with host club
Breach of law
Rule violation: drug/alcohol use
Inactivity in school or the community
Problems with host family
Rule violation: other
Prior medical or psychological condition
Homesickness
0 20 40 60 80 100 120
Very ImportantImportantSomewhat Important
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Most Important Causes of Early Returns
School requirements in home country
Problems with host club
Problems with host family
Rule violation: unauthorized travel
Other
Rule violation: romantic involvement
Rule violation: other
Sudden illness or injury
School problems
Inactivity in school or the community
Rule violation: drug/alcohol use
Prior medical or psychological condition
Breach of law
Homesickness
0 20 40 60 80 100 120
Very ImportantImportantSomewhat Important
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Certification Update
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Youth Exchange Certification – Year 8
• 89% districts certified• Annual renewal process• Outbound-only certified districts:
• India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and
Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified)• East Timor: 9500
• Newly certified district: 3240 (India)
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Recertification – strengthening district policies
• Recertification approx. every 6 years• Review of district policy, incorporation, and
general liability insurance documents• Review of any required or recommended
student travel insurance policies• Outcomes:
– Improved documentation – Reduction of alternatives to Board requirements
such as criminal background checks– Opportunity to share best practices
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Required Reporting to RI
• Inbound student data – All types of exchanges– Any convenient format: scans of Guarantee Forms, spreadsheets, etc.– Before or shortly after the exchange begins
• Any serious student incident– Includes early returns
• Annual survey
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Program Evaluations
• Staff continue to perform 4-5 onsite program evaluations each year• Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program• Some general findings:–Youth Exchange builds and retains membership–Early communication of problems –Succession planning in key roles–Club motivation and compliance
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Rotary Miles Contest
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Program Evaluations
The United Charity Miles competition• In 2013-14, four students were awarded with round-trip airfare• In 2014-15, six students will be awarded!
– Studying in Japan, Germany, USA, Brazil, and Ecuador– One student remains to be selected from southern hemisphere
This December…vote early – vote often!
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• Youth Exchange Workgroup Site– RI publications– Training materials– YEO Directory
• Youth Exchange Bi-monthly e-Newsletter• www.slideshare.net/Rotary_International/• www.rotary.org
Available Resources
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Questions?