2014 understanding the district 6 budget - greeley-evans … · 2014-09-22 · understanding the...

SCHOOLSCHOOL

budget2014-15 Adopted Budget

UNDERSTANDINGthe

Greeley-Evans School District 6

Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6

1

As part of the Greeley-Evans School District 6 commitment to

financial transparency, our Finance Department has developed this

document for our community.

Understanding the Budget is a more simple explanation of the

complex District 6 budget. Much of what we do in financial reporting

is required by law, but it can be complicated for the lay person. It is

our hope that this document provides a picture of how we use the

resources entrusted to us by the community and the state.

As one of the lowest funded public school districts in the state of

Colorado, we have worked diligently over the last few years to find

every efficiency we can to save money and keep funding cuts as far

from our students as possible. What you will see on these pages is a

lean budget that operates a 20,000-student, 2,700-employee

district.

We are proud of our financial reporting and transparency. Our

Finance Department has received several prestigious awards,

including:

• The Certificate of Achievement for Excellence in Financial

Reporting from the Government Finance Officers Association;

• The Certificate of Excellence in Financial Reporting Award from

the Association of School Business Officials International;

• The Distinguished Budget Presentation Award from the

Government Finance Officers Association. This is the second

time that we received this award.

More detailed financial information is available on our website at

www.greeleyschools.org.

Table of ContentsBy the Numbers 2

District Fund Summary 3

General Operating Fund 4For Every Dollar Spent

Budget Highlights 5

Revenue and Expenditures 6Where the Money Goes...

Enrollment Drives the Budget 7

Revenues, Expenditures 8and Reserves

What Does the Budget Buy? 9

Per Pupil 11

Contact Information 12


Welcome!


2

By the Numbers

students first/primary language is not English

out of

64% of students qualify for free or reduced-

priced meals

Our Students Our District

Ethnicity/RaceFrom the 2013-14 School Year

Hispanic . . . . . . . . . . . . . . 59%

White . . . . . . . . . . . . . . . . . 35%

Asian/Pacific Islander . . 2%

Multi . . . . . . . . . . . . . . . . . . 2%

Black . . . . . . . . . . . . . . . . . . 2%

American Indian . . . . . . . <1%

20,382

80% of our students

graduate “on time”(above state average)

Student MembershipOctober 2013 count

speaking 50+ different

languages

scho

ols

2.1 million square feet of facilities

per-pupil funded district in Colorado

out of

2,700+employees

3rd largest employerin Weld CountySource: Upstate CO. Economic Development

of our teachers are rated

as highly qualified

• 49% of teachers have a Master’s degree

• 73% of our employees live in Greeley/Evans

13 th

167

Membership in Instructional ProgramsFrom the 2013-14 School Year

Gifted and Talented . . . . . . . . . . . . 1,027 (4.9%)

Special Education . . . . . . . . . . . . . . 1,877 (8.9%)

English Language Learners . . . . . 4,968 (23.8%)

Homeless . . . . . . . . . . . . . . . . . . . . . . 1,068 (5%)

Immigrant . . . . . . . . . . . . . . . . . . . . . 241 (1.1%)

Migrant . . . . . . . . . . . . . . . . . . . . . . . . 195 (1.4%)

Title 1 . . . . . . . . . . . . . . . . . . . . . . . . . . 4,234 (20.1%)

Number of Schools: Elementary Schools . . . . . . . 12 K-6 School . . . . . . . . . . . . . . . . 1 K-8 Schools . . . . . . . . . . . . . . . 3 Middle School . . . . . . . . . . . . 4 High Schools . . . . . . . . . . . . . 3 Alternative High Schools . . 2 Online School . . . . . . . . . . . . 1 Charter Schools . . . . . . . . . . . 6

*Membership is the number of students (including charter schools) actively enrolled and attending in grades preschool-12 during the October count window.

largest school district in Colorado

Full Time Employee Type• Certificated . . . . . . . . . . . . . . . . 54% • Support . . . . . . . . . . . . . . . . . . . 39%• School Based Admin. . . . . . . . 3% • Central Administration . . . . . 4%

In addition, the District employs approximately 500 part-time

and temporary employees who are not converted to FTEs

because they hold positions such as substitutes, athletic coaches

and athletic game worker, which have varying hours and no set

schedules.


3

District Fund Summary

*General Fund includes the General Operating Fund, Poudre Learning Center Fund, Risk Management Fund and Colorado Preschool Program Fund

General FundThis fund is used for the routine operations funded by property taxes and other general revenues. It is the most significant fund in relation to the district’s overall operations. The General Fund is used to manage all resources that are not legally, or by sound financial management, required to be managed in another fund.

Capital Project FundThis fund is used to pay for ongoing capital needs such as site acquisition, building construction, and renovation and equipment purchases.

Bond Redemption FundThis fund manages the accumulation of resources for the payment of general long-term debt —principal, interest and related costs.

Special Revenue FundsSpecial Revenue Funds account for revenues that are legally and managerially restricted to expenditures for particular purposes. Grant dollars and food service activities are accounted for here.

Agency FundsAgency Funds are used to account for resources used to support each school’s student and fund-raising activities. These funds are accounted for by the District and then passed on to individual schools.

General Fund*

Capital Projects Fund

Agency Funds

Total Adopted Budget

Bond Redemption Fund

Special Revenue Funds

$163,579,271

$860,000

$2,070,000

$204,639,642

$10,003,722

$28,126,649

80%

Adopted Budget % of Total

0.4%

1%

100%

4.9%

13.7%

As a governmental entity, the District must utilize fund accounting to track revenues and expenditures.

Basically, dollars are put in separate accounts, to ensure dollars are spent for their intended purpose.

DID YOUKNOW


43

General Operating Fund 2014-15

For Every Dollar Spent:

General Instruction:$.39

Instructional Support:

$.09

Special Education Instruction:

$.07

School Administration:$.06

Operations and Maintenance:

$.13

Transfers to Charters:$.22

General Administration:

$.01Transportation:

$.03

Revenue

Specific Ownership Tax

Investment Earnings

Other Revenue

Total Revenue

Property Tax

State Revenue

Amount

$2,857,337

$105,000

$6,806,676

$156,458,077

$26,999,446

$119,689,618

Expenditures

General Instruction

Special Education Instruction

Instructional Support

General Administration

School Administration

Amount

$60,286,278

$11,464,897

$13,337,130

$1,372,305

$9,271,767

Transportation

Transfer to Charters

Total General Fund Operating

Operations and Maintenance

$4,884,465

$33,865,059

$120,058,018

$19,441,176

Transfers to Other Funds* $4,535,000

Total Expenditures & Transfers $158,458,077*Includes transfers to Capital Projects, Preschool, Special Revenue Funds and Risk Management.

General Operating Fund 2014-15


5

Budget Highlights • From 2009-10 through 2012-13 the district saw revenue reductions of $23.5 million. Expenditures were

reduced to offset this loss of revenue. 2013-14 was the first year the district did not have a reduction in per pupil revenue. In 2014-15, per pupil funding is nearing the same it was in 2009-10, 5 years ago.

• District 6 is continuously seeking efficient and lean operations.

• The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to Weld County School District 6, Colorado for the Annual Budget beginning June 30, 2013. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as communications device.

Why the reductions?State economic impacts have resulted in reductions in revenue from the state causing the district to serve more students with less per pupil funding.

2011-12

2012-13

2013-14

2009-10

2010-11

$6,317 per pupil

$6,322 per pupil

$6,551 per pupil

2014-15 $6,914 per pupil

$6,923 per pupil

$6,673 per pupil

$6,237

$6,485

$6,697

$6,923

$6,673

$6,317 $6,322

$6,551

$6,914

$5,800

$6,000

$6,200

$6,400

$6,600

$6,800

$7,000

20062007

20072008

20082009

20092010

20102011

20112012

20122013

20132014

20142015

District 6 School Finance Act Per Pupil Funding

GOVERNMENT FINANCE OFFICERS ASSOCIATIONDistinguished Budget Presentation Award WinnerFOR THE FISCAL YEAR BEGINNING JULY 1, 2013


6

Revenues and ExpendituresWhere the Money Comes From...General Fund Revenue Sources and Classifications

Where the Money Goes...General Fund Expenditures by Object Classification 2014-2015 Budget (Excluding Transfers)

Salaries and Benefits

Supplies and Materials

Purchased Services

Total Expense

$101,380,014

$10,975,057

$7,702,947

$120,058,018

85%

9%

6%

100%

Services to Charter Schools

Indirect & Other

Specific Ownership Tax

Total Revenue

$4,351,676

$2,560,000

$2,857,337

$156,458,077

3%

2%

State of Colorado

Property Tax

$119,689,618

$26,999,446

76%

17%

2%

100%

State of Colorado: 76%

Services to Charter Schools:

3%

Specific Ownership Tax:

2% Indirect &

Other: 2%

Property Tax: 17%

Salaries and Benefits: 85%

Purchased Services: 6%

Supplies and Materials: 9%


7

District 6 student enrollment has been slowly increasing for the past several years. The graph below illustrates the total student enrollment in preschool through 12th grade. The funded student count is the final number of students that District 6 receives funding for through the School Finance Act.

EnrollmentTotal students receiving services.

FTE CountAdjusted enrollment factoring kindergartners and part-time students as one-half of a student. Beginning in 2008-09 out-of-district students are no longer included in the FTE count.

Funded CountThe higher number between the current-year FTE count or the five-year average of the FTE count. In 2006-07 the District relied on the averaged count due to declining enrollment. In 2008-09 there was an additional factor of .08 FTE added for full-day kindergarten students, thus increasing the funded count.

Enrollment Drives the Budget

2008-09 2009-10 2010-11 2011-12 2013-14

Enro

llmen

t

Enrollment

FTE Count

Funded Count

2012-13


17,000

18,000

19,000

20,000

21,000

22,000

Student Enrollment for One-Day Count

2014-15

21,464Projected

21,037

20,447

19,84019,623

19,11718,870

8

District 6 has intentionally built up its fund balance or “rainy day” fund. In 2012-13 the district had board authorization to spend $6 million of the rainy day fund and in 2013-14 the district had board authorization to spend $4 million of the rainy day fund. Again in 2014-15 the district has board authorization to spend $2 million more of its fund balance. If these funds were not available, the district would have had to make additional budget reductions to balance the budget.

Revenues, Expenditures and Reserves

30.0

25.0

20.0

15.0

10.0

5.0

2008-09 2009-10 2010-11 2011-12 2013-14* 2014-15*2012-13

Fund Balance By Classification (in millions)

Available to Spend

Other Required Reserves

Board Reserve

TABOR

.01

3.3

3.3

8.2

2.7

5.1

5.1

5.7

2.5

5.2

5.2

12.4

3.7

4.0

4.0

16.0

.08

4.2

4.2

13.1

0.8

4.2

4.2

7.1

0.8

4.2

4.2

9.1

*estimate

TABOR (Taxpayer Bill of Rights) Reserves are required by State law.

Board reserves are mandated by Board of Education policy.

DID YOUKNOW


9

Instruction: 60%

Business Services: 2%

General Administration:

1%

What Does the Budget Buy?

Operations andMaintenance:

10%

School Administration:

8%

Instructional Support:

6%

Student Support: 5%

Other Student Support:

4%

Transportation: 4%

General Fund Expenditures by Program 2014-2015 Budget (excluding transfers)

Transportation

Business Services


Total Expenditures

Student Support

Other Support Services

$4,884,465

$2,269,787

$1,372,305

$120,058,018

$6,332,856

$5,223,156



Instruction

Operations and Maintenance

$9,271,767

$7,004,274

$71,751,175

$11,948,233

Over the 174 day school year, it costs District 6 about $45 per day to educate each of the 20,362 students and operate the district with the $158.5 General Fund budget — less than taking a family to the movies.

For approximately $45 a day, Weld County School District 6 provides each student: • Highly skilled and trained teachers who make a difference in students’ lives • Specialized learning services for students with special needs • Access to library and technology resources • Guidance, counseling and other support services • Materials such as textbooks and equipment • Transportation to and from school • Extracurricular activities (subsidized by fees) • Choices for learning environments • Clean and well-maintained facilities


10

What Does the Budget Buy?Kids, Schools and Classrooms Central Support

General Instruction

Special EducationInstruction


Operations & Maintenance



• Teachers• Paraprofessionals• Material & Supplies• English Language Acquisition• Gifted & Talented Programs• Career & Technical Education• Summer School• Athletics & Activities

• Special Education Teachers• Intervention Services• Special Education Preschool• Transition Services

• Psychologists, Speech Therapists, Occupational and Physical Therapists• Guidance/Counseling• Heath Services• Parent and Family Liaisons

• Custodial Services• Utilities• Repairs & Maintenance of Property

• Principals• Assistant Principals• Office Staff

• Division of Academic Achievement• Learning Services• Student Support Services• Educational Technology• Grant Management

• Division of Business Operations• Business Services• Human Resources• Communications• Safety and Security

• Board of Education• Superintendent


11

State Funding Mill Levy Override

Per PupilPer pupil funding in Greeley-Evans School District 6 is one of the lowest in the state of Colorado. While we did see some increase in revenue for the 2014-15 school year, much of that went to charter schools, which have been gaining enrollment. Previous to this year, District 6 realized an actual reduction in state funding of nearly $4 million over four years. If current funding levels are compared to what the fully funded amount should be to date without the negative factor, then the amount of potential funding that District 6 has lost is $23.5 million.

A voter-approved Mill Levy Override adds mills to a property tax bill. Mills are the factor applied to assessed property value (not actual or market value), and together they determine total property tax cost. Depending on where you live, property tax collection may be allocated to your county, city/town, your water district and/or your school district, etc. A school district MLO provides additional operating funds exclusively for the school district.

2013-14 State Per Pupil Funding By District ComparisonSCHOOL DISTRICT

Platte Valley:Gilcrest:Boulder:Denver:Ault:Ft. Lupton:JeffCo:St. Vrain:Poudre:Thompson:Eaton:Keenesburg:Douglas:Windsor:Greeley:Johnstown:

STATE FUNDING

$8,180 $6,966 $6,927 $7,399 $7,467 $7,149 $6,845 $6,900 $6,657 $6,661 $6,763 $6,836 $6,754 $6,663 $6,914 $6,663

MILL LEVY

$1,799 $2,167 $2,129 $1,614 $1,128 $1,191 $1,400 $1,174 $1,304 $856 $658 $575 $538 $568 $0 $150

PER PUPIL FUNDING

$9,979 $9,133 $9,056 $9,013 $8,595 $8,340 $8,245 $8,074 $7,961 $7,517 $7,421 $7,411 $7,292 $7,231 $6,914 $6,813


12

Contact Us

Doug [email protected]

Roger [email protected]

Logan RichardsonVice-Presidentlrichardson2@greeleyschools.org970-590-7506

John W. [email protected]

Steve [email protected]

Dr. Julia [email protected]

Rhonda [email protected]

Board of Education



Dr. Kevin AtenChief Human Resources [email protected]

Wayne [email protected]

Dr. Stacie DatteriChief Academic [email protected]

Meggan SponslerChief Financial [email protected]

Mandy HydockDirector of [email protected]

Kathi VanSoestExecutive Director of Student Support [email protected]

Brad JohnsonExecutive Director of of Support [email protected]

Administration

Theresa MyersDirector of [email protected]

Download a Leadership Directory for a complete list of Administration at www.greeleyschools.org/leadershipdirectory

Visit, Call or Email UsGreeley-Evans School District 6 Administration Building 1025 Ninth Avenue Greeley, Colorado 80631

970-348-6000

[email protected]


Grerr eleyee -EvEE avv nsWELD COUNTY SCHOOL DISTRICT 6

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2014 understanding the district 6 budget - greeley-evans … · 2014-09-22 · understanding the...

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