Update from the SecretariatKate Hoeppel, Senior Supervisor, Youth Exchange, RIEvanston, IL, USA

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Your Team at the Secretariat

• John Hewko, General Secretary• Michele Berg, Chief Officer, Programs and Member

Services• Victor Barnes, Director, Programs & Grants• Sharon Cyr, Manager, Programs• Adam Doty, Manager, New Generations Programs• Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting

Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange

youthexchange@rotary.org

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Youth Service – The Fifth Avenue of Service

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Our Programs for Young Leaders

Interact 12-18 Rotaract 18-30

Rotary Youth Exchange 15-19

New Generations Service Exchange

Rotary Youth Leadership Awards (RYLA)

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2012-13 Youth Exchange Statistics

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Overall Program Participation

Type of Exchange Exchanges Reported

% of Total Exchanges

Long-term 5,513 72%

Short-term 2,113 28%

TOTAL 7,626 100%

Long-term72%

Short-term28%

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Survey Response Rate

Geographic Area Response Rate

Africa 75%

Asia 68%

Europe 70%

North America 80%

Oceania 61%

South America 72%

WORLDWIDE 73%

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Historical Analysis of Total Exchanges from 2009-2013

South America Oceania North America Europe Asia Africa0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

2009-10*2010-112011-122012-13

% T

otal

Exc

hang

es

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Historical Analysis of Total Exchanges from 2009-2013

2009-10* 2010-11 2011-12 2012-130%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

AfricaAsiaEuropeNorth AmericaOceaniaSouth America%

Tot

al E

xcha

nges

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Long-term Exchange

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Long-term Exchanges Worldwide

Africa Asia Europe North America Oceania South America0%

5%

10%

15%

20%

25%

30%

35%

0%

10%

34% 34%

4%

18%

% L

ong-

term

exc

hang

es

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Long-term Exchanges by Country

United States 22%

Brazil 11%

France 8%

Mexico 8%Germany

7%

Canada 4%

Belgium 4%

Taiwan 4%

Denmark 4%

Argentina 3%

Other(36 countries)

26%

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Long-term Exchanges by Country

Country Inbound Long-term Exchanges

United States 1,188

Brazil 616

France 432

Mexico 432

Germany 359

Canada 227

Belgium 220

Taiwan 213

Denmark 194

Argentina 189

Other (36 countries) 1,443

ALL COUNTRIES 5,513

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Short-term Exchange

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Short-term Exchanges Worldwide

Africa Asia Europe North America Oceania South America0%

10%

20%

30%

40%

50%

60%

4%

10%

56%

20%

2%

8%

% S

hort-

term

exc

hang

es

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Short-term Exchanges by Country

United States15%

Germany 9%

France 7%

Brazil 6%

Denmark 6%

Finland 6%Korea

5%

Turkey 5%

South Africa 4%

Italy 4%

Other(30 countries)

34%

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Short-term Exchanges by Country

Country Inbound Short-term Exchanges

United States 327

Germany 185

France 144

Brazil 133

Denmark 124

Finland 118

Korea 97

Turkey 96

South Africa 90

Italy 78

Other (30 countries) 721

ALL COUNTRIES 2,113

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District Participation by Type of Short-term Exchange

Homestay66%

General Camp17%

Tour7%

Family Camp4%

Other5%

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Early Returns

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Early Returns as a Percentage of Total Exchanges

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Early Returns by Region

Africa Asia Europe North America Oceania South America0%

5%

10%

15%

20%

25%

30%

35%

1%

11%

34% 33%

4%

17%

% E

arly

Ret

urns

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Early Returns as Percentage of Regional Total Exchanges

Africa Asia Europe North America Oceania South America0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%

2%4% 3% 4% 4% 4%

Early

Ret

urns

as

% o

f Reg

iona

l Tot

al

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Early Returns by Country Country Early Returns

United States 66

Brazil 30

Germany 22

France 20

Denmark 19

Canada 15

Argentina 12

Japan 11

Mexico 11

Taiwan 10

Australia 7

Switzerland 7

Other (18 countries) 59

ALL COUNTRIES 275

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Early Returns by Country

United States 24%

Brazil 11%

Germany 8%

France 7%

Denmark 7%

Canada 5%

Argentina 4%

Japan 4%

Mexico 4%

Taiwan 4%

Australia3%

Switzerland3%

Other(18 countries)

15%

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Early Returns as Percentage of Country Totals

Country Early Returns % of Country’s Total Exchanges

Philippines 2 12%

Paraguay 2 10%

Sweden 6 6%

Denmark 19 6%

Canada 15 6%

Japan 11 5%

Argentina 12 5%

Switzerland 7 5%

United States 66 4%

Taiwan 10 4%

Germany 22 4%

Brazil 30 4%

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Early Returns as Percentage of Country Totals

Philipp

ines

Paragu

ay

Sweden

Denmark

Canad

a

Japa

n

Argenti

na

Switzerl

and

United

States

Taiwan

German

y Braz

il 0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%

12%10%

6% 6% 6% 5% 5% 5% 4% 4% 4% 4%% o

f Cou

ntry

's T

otal

Exc

hang

es

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Most Common Reported Causes of Early Returns

Other

Sudden illness or injury

School requirements in home country

Rule violation: unauthorized travel

Rule violation: romantic involvement

School problems

Problems with host club

Breach of law

Rule violation: drug/alcohol use

Inactivity in school or the community

Problems with host family

Rule violation: other

Prior medical or psychological condition

Homesickness

0 20 40 60 80 100 120

Very ImportantImportantSomewhat Important

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Most Important Causes of Early Returns

School requirements in home country

Problems with host club

Problems with host family

Rule violation: unauthorized travel

Other

Rule violation: romantic involvement

Rule violation: other

Sudden illness or injury

School problems

Inactivity in school or the community

Rule violation: drug/alcohol use

Prior medical or psychological condition

Breach of law

Homesickness

0 20 40 60 80 100 120

Very ImportantImportantSomewhat Important

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Certification Update

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Youth Exchange Certification – Year 8

• 89% districts certified• Annual renewal process and • Recertification approx. every 6 years• Outbound-only certified districts:

• India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and

Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified)• East Timor: 9500

• Newly certified district: 3240 (India)

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Required Reporting to RI

• Inbound student data – All types of exchanges– Any convenient format: scans of Guarantee Forms, spreadsheets, etc.– Before or shortly after the exchange begins

• Any serious student incident– Includes early returns

• Annual survey

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Program Evaluations

• Staff continue to perform 4-5 onsite program evaluations each year• Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program• Some general findings:–Youth Exchange builds and retains membership–Early communication of problems–Succession planning –Club motivation and compliance

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Assistance in Review of Districts’ Students Insurance Policies

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RI Minimum Coverage Amounts for Student Travel Insurance

• New regulations for student insurance were adopted by RI board, effective January 2012.– Documented in RCOP 41.060.10

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Evaluation of Insurance Policies

• Districts, if asked to purchase partner’s insurance, need to know if partner’s policy meets RI regulations • Difficult to do – Districts are not that familiar with RI regulations

• Insurance working group recently established as a resource to help districts

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Insurance Working Group Members

• Peter Kaye, Chair, Australia• Carl Luckenbach, USA• Cheryl Combs, USA• Erkki Nuotio, Finland

Members’ contact information to be included in next delivery of RI RYE directory (April 2014)

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Insurance Working Group Procedure

• Review policies provided by districts, and:

– Respond affirmatively to districts if policy is compliant or

–Notify district of perceived shortfalls, and present conclusions to RI Risk Management Group for resolution

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RI Risk Management Staff

• Evaluate conclusions from Insurance Working Group• When policy is determined not to meet RI regulations:– notify district owning policy to correct policy– obtain evidence of amendments– notify Working Group

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Record Management

• Insurance Working Group will maintain record of compliant policies to prevent redundant reviews in future• Youth Exchange Committee and RI staff are discussing ways of making this information accessible to YEOs

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Rotary’s New Voice and Visual Identity

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New Rotary Website

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• Profiles• Connect• Messaging• Groups• Ideas• Calendar• Marketplace/Hub

My Rotary

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Strengthening Rotary’s Brand

• Voice and Visual Identity Guidelines – Focus on adoption, not enforcement– www.rotary.org/myrotary/en/secure/101751

• For general questions about the new marks: – graphics@rotary.org

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Survey to collect feedback on potential changes to Youth Exchange logo…

Forward the survey to potential, current and former students!

What does this mean for Youth Exchange?

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• Youth Exchange Workgroup Site– RI publications: – YEO Directory

• Youth Exchange Bi-monthly e-Newsletter• www.rotary.org

youthexchange@rotary.org

Available Resources

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Questions?