20132013TEXAS 4-H OPPORTUNITYTEXAS 4-H OPPORTUNITYSCHOLARSHIP TRAININGSCHOLARSHIP TRAINING

Developed byDr. Toby L. Lepley

Associate Professor, Extension 4-H and YouthDevelopment Specialist

Presented and Adapted byMicah Holcombe

County Extension Agent4-H and Youth Development

Bell County

Scholarship Basics

• Can’t get them if you don’t apply.• College costs anywhere from $1,250 a

semester to 18,000.00 for private schools• Details are the key on any application

Scholarships that are available• Local• School• Business• Church• Regional/State organizations• National and Corporate• http://agrilife.org/bell4h/4-h-activities/scholarship

s/

Examples

• San Antonio Livestock Show Rural Youth Award

• HLSR Metro/Go Texan• 4-H Foundation• Terry Foundation• Coca Cola• Lions Club/Wal-Mart

SALE Rural Youth Award

• Juniors or Seniors in High school• Rural or Urban 4-Her eligible• Comes out in December• Presented at State Roundup• $1000 scholarship

HLSR

• Rural or Metro depending on where you live

• Bell County will be the Go Texan Scholarship

• Graduate from a public High School going to school in Texas.

• $18,000.00 scholarship• Hard Cap of $75,000 in Scholarships

Application• Use all the space provided in the sections they

give. Do not leave empty space.• Be detailed, ok your biggest accomplishment

was winning an award,“so what? What about the award was a big accomplishment, what did it mean, why was it important.”

• Same thing with any programs, service projects, leadership opportunities you discuss. Ask “So what” are you conveying to the reader what that “event” accomplished or who it benefitted and how?

• Make your application standout. Highlight your successes, learning opportunities, setbacks you have learned from and overcome.

• On essays, concentrate on what sets you apart.• Make certain that you answer the question.• Do not assume the reader will know what you are

talking about with acronyms or abbreviations.• By the same token explain what an “event” is

when you talk about it, don’t assume they will know what the name means.

Texas 4-H YouthDevelopment Foundation

OpportunityScholarship

Introduction• First scholarship was given in 1959 by the

Houston Livestock Show & Rodeo in the amount of $1,000.00, today the largest scholarship is $18,000.00 presented by the Houston Livestock Show and Rodeo.

• In 2013 the Scholarship program will celebrate 54 years of providing college scholarships to Texas 4-H members.

• Scholarship program is the largest 4-H scholarship program in the United States.

Introduction• The scholarship program is overseen by the

Texas 4-H Youth Development Foundation.• An estimated $2.0 million will be given at the

Texas 4-H Roundup Scholarship Assembly.• Approximately 225 scholarships will be

awarded in 2013.• 4-H Scholarships are ACADEMIC

SCHOLARSHIPS awarded based on academic record, 4-H experience, and financial need (certain one’s).

2013 Program Changes• Houston Livestock Show and Rodeo has raised

the value of their scholarships from $16,000 to $18,000.

• All applicants MUST submit grade point averages (GPA’s) on a 100 point un-weighted scale. No other scale or alpha grades will be accepted.

Scholarships Available• Baccalaureate

– students pursuing a Bachelor of Science or Bachelor of Arts.

• Technical– students pursuing a technical certification.

Scholarships Available• Collegiate

– former 4-H members who are college students.

– completed 30 hours at a grade point average of at least 2.7.

• Courageous Heart– for baccalaureate or technical students.– 4-H members that have overcome obstacles

related to medical, family, and/or education.

General Eligibility Requirements• Active 4-H member for current and at least the

two of three previous years.• Be a United States citizens.• Be a Texas resident.• Scheduled to graduate from a Texas High

School (public, private, home) during 12-13 year.

• Been accepted into a Texas College/University, technical school by the time of interview.

General Eligibility Requirements• Completed and passed all necessary

standardized test(s) for graduation and admittance to college.

• Have not and will not, apply for a TEXAS FFA or FCCLA state scholarship.

• Submit a 2013 scholarship application– All pages included.– Is typewritten.– No supplemental pages (i.e. letters of

recommendations).– Transcript, FAFSA, College Pages included.

General Eligibility Requirements• Applicant MUST BE PRESENT at the scholarship

interviews, Texas 4-H Roundup Scholarship Assembly, and Scholarship Banquet(s).– i.e. Must be a full-time registered youth for Texas 4-

H Roundup.

Baccalaureate Eligibility• Score at least 1350 SAT or a 19 on the ACT.

– Scores must be from the same test date.– No updated test scores or academic

scores/rankings will be accepted after the application date.

• Be in the upper one-half (1/2) of his/her class, based on scholastic rank, for the first three and one-half (3.5) years.– Some scholarships require applicants to be

in the upper one-quarter (1/4) of his/her class.

Technical Eligibility• Must not have plans to continue formal

education at a Texas college and/or university after the completion of a technical program.

Courageous Heart Eligibility• Complete additional pages in scholarship

application.• Application does not have the minimum

SAT/ACT requirements.• Courageous Heart applicants cannot be

considered for other Texas 4-H Opportunity scholarships.

• Have WRITTEN documentation of obstacles.• Scholarship value is $5,000.

Collegiate Scholarship Eligibility• United State citizens.• Texas resident.• Been an active 4-H member in Texas.• Attending a Texas College/University.• Been graduate for at least one year prior to award.• Completed thirty (30) hours of undergraduate

work.• 2.7 cumulative GPA at time of application.• MUST BE PRESENT at the 2013 Texas 4-H

Scholarship Orientation, Awards Assembly, and Banquet(s).

• 2013 application is available in:– Microsoft Word

• Format Samples are available:– Adobe PDF format– Includes

• Sample structures and formatting for 4-H record portion of application.

• Applications and instructions available from the County Extension Office or the Texas 4-H and Youth Development website at: http://texas4-h.tamu.edu/

2013 Application

• Submit the most current Texas 4-H and Youth Development Opportunity Scholarship application.

• Homeschooled youth must provide:– An official transcript.– Proof of completing all required standardize

test(s) to graduate and enroll in a Texas College/University, or proof of the standardized test exemption.

• Not be submitting a Texas FFA and/or FCCLA Scholarship Application. (National FFA Scholarship applications are acceptable)

2013 Application

Items Needed To Complete Application• 4-H recordbook(s) or participation information

to help complete the scholarship application.• 2013 Texas 4-H Opportunity Scholarship

Application Guidelines and Examples.• Official high school transcript with either

school seal or original signature of counselor/principal.

• SAT/ACT Test Scores (may be listed on high school transcript).

• Free Application for Federal Student Aid (FAFSA) Student Aid Report (SAR).

• College catalog pages from desired major.

4-H Member4-H Member Scholarship ApplicationScholarship Application

Application SubmissionApplication Submission

Application Verification & CertificationApplication Verification & Certification

Judging of ApplicationsJudging of Applications

Interview NotificationInterview NotificationInterviewInterview

Scholar Selection NotificationScholar Selection NotificationScholarship OrientationScholarship Orientation

Scholarship PresentationScholarship Presentation

Scholarship BanquetScholarship Banquet

Submission of Contracts, Thank you notes, etc.

Submission of Contracts, Thank you notes, etc.

Donor Verification of Financial SupportDonor Verification of Financial Support

Scholarship Payment to College/UniversityScholarship Payment to College/University

4-H

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Scholarship Process

With Financial Need Without Financial Need

4-H Experiences Projects

Leadership

Honors

Outside 4-H Leadership

Outside 4-H Activities,

Honors, Etc

Grade Point Average

SAT/ACT Score

Financial Need

Interview

35

20

15

20

10

55

20

15

0

10

TOTAL 100 100

Scoring - Baccalaureate

With Financial Need

Without Financial Need

4-H Experiences Projects

Leadership

Honors

Outside 4-H Leadership

Outside 4-H Activities, Honors, Etc

Grade Point Average

SAT/ACT Score

Financial Need

Interview

60

10

0

20

10

80

10

0

0

10

TOTAL 100 100

Scoring - Technical

With Financial Need

Without Financial Need

4-H Experiences Projects

Leadership

Honors

Outside 4-H Leadership

Outside 4-H Activities, Honors, Etc

Grade Point Average

SAT/ACT Score

Financial Need

C.H. EssayLetters of Recommendation

Interview

35

10

10

20

10

5

10

55

10

10

0

10

5

10

TOTAL 100 100

Scoring – Courageous Heart

• Must be fully complete to receive consideration.• Application must be:

– Computer generated and prepared.– Typed using a word processor.– Must include all required attachments.– Official transcript.– SAT/ACT scores (if not included on transcript).– Copy of FAFSA – SAR report.– College Catalog pages of major/degree of study.

DO NOT ADD PAGES TO THE APPLICATION!

Application

• Section 1: Personal Information• Section 2: College/University Information• Section 3: Livestock Show Participation• Section 4: SALE – School Tours Information• Section 5: Individual Scholastic Record• Section 6: Financial Information• Section 7: Project Experience• Section 8: Leadership Experience• Section 9: Citizenship/Community Service Experience & Honors• Section 10:Outside 4-H Experience• Section 11: Personal Narrative• Section 12:Career Narrative• Section 13:Courageous Heart Narrative• Section 14:Acknowledgement of Integrity, Participation, and Certification• Section 15:County Extension Agent Certification• Required Attachments (ACT/SAT scores, Transcript, and FAFSA Student Activity Report,

College Pages)

Application Order

SECTION 1: Personal Information– Identify the submission of the application

(Baccalaureate, Technical, or Courageous Heart).– All information must be completed.

SECTION 2: College/University Information– List in priority order up to three schools which the

applicant is wanting/hoping to attend and applied to. Indicate if applicant has received any acceptance notice from them.

– List the major, department, and career the applicant plans on pursuing.

Application Sections

SECTION 3: Livestock Show Participation– Some shows require that an applicant has been an exhibitor

at their show to be eligible for consideration. – Make sure and indicate the actual year the applicant

participated at the show – NOT THE NUMBER OF YEARS PARTICIPATED.

SECTION 4: San Antonio Livestock Show - School Tours

– Indicate if you are planning on serving as a school tours guide for the 2013 San Antonio Livestock Show.

– SALE School Tour scholarships are only available to those youth that have served their graduating year and meet the college/university majors for San Antonio Livestock Exposition.

Application Sections

SECTION 5: Individual Scholastic Record• Must be completed by the applicant’s high school principal,

counselor, or person serving in that official role for the applicant.• The completed record and related materials must be returned to the

applicant to become part of and attached to the Texas 4-H Scholarship Application.

• Must have a true class ranking (even if applicant is in a home school they must be ranked – “1 of 1”).

• Must have the quartile ranking of the applicant.• GPA MUST BE ON A 100 POINT UN-WEIGHTED SCALE! Extra points

given for honors and AP classes should be excluded. OTHER SCALES WILL RESULT IN DISQUALIFICATION.

• Failure to provide class and quartile ranking can result in disqualification.

Application Sections

SECTION 6: Financial Information– Financial information will be collected and evaluated in two forms:

• Free Application for Federal Student Aid (FAFSA)• Financial need narrative.

– It provides an Expected Financial Contribution, or EFC amount as to what can be planned on from parents/guardians.

– FAFSA takes approximately 3-4 weeks for processing.– FAFSA also helps applicant know if they are eligible for other forms

of financial aid/grants/loans. Form and process is accepted at all colleges and university.

– FAFSA website is: http://www.fafsa.ed.gov/– Refer to Texas 4-H publication about the FAFSA for more details on

completing the FAFSA application.– Applicants will submit FAFSA – SAR report with application.

Application Sections

SECTION 6:FinancialInformation

FAFSA.ed.gov

Application Sections

SECTION 6:FinancialInformation

Student AidReport (SAR)

Application Sections

SECTION 6: Financial Information– Indicate if applying for other scholarships, loans,

and/or other financial aid. (HINT: judges and donors like to see applicants that are searching out and applying for other financial support).

– If applicant has applied for other financial support, it must be listed.

– Provide the name of the financial support.– Type (i.e. scholarship, grant, award, etc).– Amount per year. (NOTE: DO NOT list “depends”,

“varies”, etc on amount – provide an estimate of what past scholarships have been)

Application Sections

SECTION 6: Financial Information– Is the scholarship renewable. If it is dependable upon

grades, then we expect the applicant to maintain those grades – so yes it is renewable.

– What is the total value of the financial support (Amount per year X the number of years it is renewable).

– List the status of the financial aid (confirmed – the applicant has received verification of receiving it; declined – applicant was turned down; or pending – applicant has not heard anything).

– If an applicant is selected for an interview they will be required to provide proof and documentation of all financial assistance and aid packages being received.

Application Sections

SECTION 6: Financial Information– When writing the narrative, let the judges know why

you need financial aid. (HINT: DO NOT start the narrative with the words of “I deserve this ……”).

– Information pertaining to cost of college can be received from University’s financial aid department, University catalog, or Texas Higher Education Board website: http://www.collegefortexans.com.

Application Sections

Confirmed Financial Aid and Houston Livestock Show and Rodeo Scholarships:

• A recipient of any Houston Livestock Show and Rodeo Scholarship may not receive more than $75,000 total from financial aid or any other scholarships and remain eligible to receive the Show scholarship. Applicants must list all financial aid and scholarships for which they have applied and the status of those awards as part of the application. If selected as a finalist for a scholarship, the applicant must verify all other financial aid and scholarships received. Other financial aid or scholarships received will be verified by submission of award letters from individual donors and financial aid offices of the college/university the recipient will attend. Awarding of scholarship and/or funds will not be disbursed without such verification.

Application Sections

SECTIONS 7 to 10: Experience Pages– Information for completing Sections 7 to 10 can be from:

• Applicant’s 4-H Record Book• Past award applications• Other personal records.

REMEMBER:• Information must be presented in the space provided.• Information listed should stress quality of the applicant’s

experiences rather than quantity.• Examples of format and layout are provided in document

entitled “2013 Scholarship Application Process.”

Application Sections

SECTION 7: Project Experience• 4-H Projects

– List up to four (4) projects throughout applicant’s 4-H career.

– Describe years involved, knowledge and skills gained, scope of activity related to project, demonstrations, talks, workshops, tours, interviews, etc. (Note: the application is for the entire 4-H career, not just the past four years as is with the record books).

– Describe why these projects were important and what impact the applicant’s involvement provided to other people.

Application Sections

SECTION 8: Leadership Experience• Leadership Roles

– List up to 25 major 4-H leadership roles.– Include volunteer, promotion, and

elected/appointed leadership.– List roles and responsibilities, years, levels of

involvement, duties and accomplishments.– Briefly describe why the activities were important

and what impact the applicant’s involvement provided to other people.

– Put emphasis on the quality of applicant’s experience rather than quantity.

Application Sections

SECTION 9: Citizenship/Community Service Experience & Honors

• Citizenship and Community Service – List up to 15 major citizenship and community

service projects.– List roles and responsibilities, years, levels of

involvement, duties and accomplishments.– Briefly describe why the activities were important

and what impact the applicant’s involvement provided to other people.

– Put emphasis on the quality of applicant’s experience rather than quantity.

Application Sections

SECTION 9: Citizenship/Community Service Experience & Honors

• 4-H Honors – List up to 4 major 4-H honors that the applicant

has received in their 4-H career.– List the honor, year received, level of award (i.e.

local/club, county, district, region, state, national, international) and why applicant considers the honors listed to be the most important (i.e. how did they contribute to and provide significance toward their personal development).

Application Sections

SECTION 10: Outside 4-H Experience• Outside of 4-H Leadership Activities, Honors, Work

Experience, Volunteering/Community Service.– Describe how applicant spent time outside of 4-H

activities, why they devoted time to a particular activity and the impact the activity had on their personal development and how it has benefited other people.

– List leadership roles outside of 4-H (include school, church, other youth groups, etc).

Application Sections

SECTION 11: Personal Narrative• Applicant must write or type a personal narrative about themselves,

highlighting any important facts and information they believe the selection committee should know when considering the application.

• Include any personal obstacles that the applicant has over come during their 4-H career.

• Space should be used wisely and do not repeat or re-list information already addressed in the application.

• Use only the space provided on the remainder of the page - do not add pages or use the reverse of the page.

• BOLD important and key words to make the essay strong.

Application Sections

SECTION 12: Career Narrative• Applicant should describe how they have prepared themselves to

have an awareness of and an understanding about career(s) applicable to the degree or technical certification they wish to pursue.

• Types of information the applicant may provide includes:• Visits to colleges/universities and conversations with

personnel at those institutions. • Investigations of job/career opportunities and availability. • Persons/experiences that have influenced the applicant to

pursue this degree/certification. • How the applicant decided between pursuit of an

associates degree/technical certification versus baccalaureate or vice-versa.

Application Sections

SECTION 13: Courageous Heart Applicant Information

• Pages 11 & 12 of the 2013 application should be complete if a 4-H member is being considered for a Courageous Heart Scholarship.

• Courageous Heart applicants must provide detail narrative of the family, school, or medical obstacle that the applicant has experienced and has over come.

• Include page listing three references for the applicant. References should be able to provide detail information pertaining to the applicants obstacle.

• Three (3) letters of recommendations from the above mentioned references speaking of the applicants obstacle, how they have over come the obstacle, and how they have continued to be a strong, involved 4-H member.

Application Sections

SECTION 14: Acknowledgement of Integrity, Participation, and Certification

• Certification must be signed and dated by the applicant and a parent/guardian of the applicant.

• Each statement must be initialed in ink by both the applicant and parent/guardian.

• Applicant and parent/guardian will acknowledge review of FAFSA, Transcript, Test Scores, and College Catalog pages being corrected and/or included.

Application Sections

HINT: It is the applicants responsibility to ensure their transcript and/or test scores are correct. This may mean the applicant opens the transcript, reviews it, and then reseal in a new envelope before submitting to the county office.

SECTION 15: County Extension Agent Certification

• Agent will review application for correctness, quality and completion.

• They will certify membership and 4-H Club/County Enrollment.• Application must be signed by a County Extension Agent.

Application Sections

HINT: If the county does not currently have a County Extension Agent please leave signature line blank and District Office will complete. All other information can be completed by county office.

SECTION 16: Application Checklist and Certification• Everyone who is involved in the scholarship process from 4-H member to

state office will utilize this page and using a pen will initial each item acknowledging that application is:– COMPLETE,– MEETS THE MINIMUM REQUIREMENTS,– CONTAINS ALL MATERIALS, AND– HAS BEEN REVIEWED.

• Do not type this page! It must be ink initials.

Application Sections

Tips for Preparing The Application• Start Early – ensure applicant has taken the

ACT/SAT test and submitted the FAFSA.• Brainstorm and gather information before you

start.• Read and follow instructions/directions.• Ask several people that the applicant respects

to review and critique the application.• Complete all sections – Not Applicable means

NO SCORE!• Emphasize quality – as well as quantity!

• This is a COMPETITVE ACADEMIC scholarship process.• An application is competing against the pool of applicants from

across the state – the best from across the state!• Applicants change each year! (just because “it worked” for someone

last year on their application, does not mean it will work this year)• Judges change each year!• No quotas are set for counties, districts, or regions!• Fort Worth Stock Show and Rio Grande are the only livestock show

donors that requires participation in the show.• DONORS set the criteria!• Make sure high school academic proficiency has been met and

college entrance exams have been taken early and often.

Things to Remember

• Each applicant receives a total score. Scores are sorted highest to lowest and applicants are matched with the MAXIMUM dollar scholarship for which the applicant qualifies.

• Scholarships restricted to a major, a college, and/or course of study is verified each semester during the duration of scholarship. DON’T LIE TO GET A SCHOLARSHIP – IT WILL CATCH UP TO THE APPLICANT!

• Narratives that have only been written once are rarely effective!• Printer problems and computer crashes are a fact-of-life, plan

ahead and manage your time.• High school counselors need time to collect official transcripts

for submission.

Things to Remember

The number one thing to remember:

START EARLY, EDIT OFTEN,SAVE OFTEN!

Things to Remember!

• Do I meet the basic criteria/requirements?• Is the application complete?• Has the story been told?• Has spelling and grammar been checked?• Is the application easy to read (minimum 10 point font)?• Has the FAFSA – SAR individual report been received and it is

in a sealed envelope?• Have transcripts/test scores been requested?• Are narratives well written and edited?• Has a submission category been identified?• Has the application received all signatures?

Ask Yourself!

Dates to Remember::Applications sent to Counties: November 8Applications due to Districts: February 8, 2013November – December Applicant complete FAFSA and receive report

January 7, 2013 1st Draft Application Due to CEO

January 28, 2013 Application Due to CEOInterview Notification April 12Interviews May 10-12Awarded June 10

For questions about the 2013Texas 4-H Scholarship Program

Contact the Texas 4-H Office at:t-lepley@tamu.edu

Phone: 979-845-1212

Or start by asking your County Extension Agent!

Micah Holcombemlholcombe@ag.tamu.edu

http://agrilife.org/bell4h/4-h-activities/scholarships/

Questions?