2013 creog & apgo annual meeting: extending your reach in women’s health education: up, out,...

CREOG & APGO Annual Meeting

EXHIBITOR PROSPECTUS

THE COUNCIL ON RESIDENT EDUCATION IN OBSTETRICS AND GYNECOLOGY THE ASSOCIATION OF PROFESSORS OF GYNECOLOGY AND OBSTETRICS

February 27 – March 2, 2013JW Marriott Desert Ridge Resort Phoenix, Arizona

2013

Extending Your Reach in Women’s Health Education: Up, Out, Across, and Around

IMPORTANT DATES TO REMEMBERNOVEMBER 19Deadline for Early Bird exhibit space pricing

DECEMBER 10Booth assignments begin

DECEMBER 27Exhibitor Service Packets will be available from Hargrove, Inc. (Date subject to change)

DECEMBER 28Balance due on exhibit space

Deadline for submitting company information for Final Program

Deadline for Advertising Opportunity Application and full payment to be included in all printed materials

Cancellation deadline for exhibit refund, less a 25% processing free of total exhibit space reserved; NO REFUNDS AFTER DECEMBER 28, 2012

JANUARY 9Deadline for submitting advertising content, all logos, camera-ready artwork, and prototypes for review and approval by CREOG and APGO. See specific details within.

JANUARY 24Room block reservation deadline at the JW Marriott Desert Ridge Resort

FEBRUARY 4Deadline for submitting booth personnel information for badges

FEBRUARY 26Early Bird Move-In for Islands and Multiple Booths (11:00 am – 4:00 pm)

FEBRUARY 27Early Bird Move-In for Islands and Multiple Booths (7:00 am – 9:00 am)

General Move-In (9:00 am – 4:00 pm; installation must be completed by 4:00 pm on Wednesday, February 27)

Exhibits Open at 5:45 pm and close at 7:30 pm

Welcome Reception in Exhibit Hall (Begins at 6:00 pm)

FEBRUARY 27-MARCH 1Exhibit Hall open

MARCH 1Exhibit Hall closes at 3:00 pm on Friday, March 1. Dismantling begins NO EARLIER than 3:00 pm (Booths must be dismantled by 7:00 pm on Friday, March 1)

2012

2013

EXHIBIT HALL CONTACTSBooth Sales, Advertising and Sponsorships

Marianne Poe

APGO Program and Grants Specialist

[email protected]

(410) 451-9560

AV and Exhibit Manager Onsite

Adryon Montgomery

Administrative Assistant

[email protected]

(410) 451-9560

EXHIBITOR PROSPECTUS | 3

WHY EXHIBIT?LEADERS IN WOMEN’S HEALTH CARE EDUCATION

CREOG and APGO represent approxi-mately 2,000 medical educators whose mission is to promote excellence in medical education and to provide the highest quality of health care for women.

INFLUENTIAL AUDIENCEAPGO represents 222 departments of obstet-rics and gynecology in teaching institutions in the United States and Canada, as well as over 1,000 individual physician-educator mem-bers and members of the Medical Education Clerkship Coordinators in Obstetrics and Gynecology (MECCOG). CREOG represents approximately 260 ob-gyn residency programs in the US and Canada, their program directors, resident educators and members of the Ameri-can Residency Coordinators of Obstetrics and Gynecology (ARCOG).

A PLACE FOR VALUED LEARNINGExhibits are highly valued by the attendees at the CREOG & APGO Annual Meeting. Our physicians, administrators and educators visit the Exhibit Hall to network and learn about the latest technologies, software products, pharmaceuticals, instruments, medical equip-ment, educational programs and other items of interest. The CREOG & APGO Exhibit Hall is the place to be strategic about conveying your company’s vital message, one-on-one.

2012 ATTENDEE BREAKDOWN

62.1%

12.0%

3.8%

14.5%

6.7%

.9%

Residents 6.7%

Medical Students 0.9%

Industry Partners 12.0%

Physicians 62.1%

Residency Coordinators 14.5%

Clerkship Coordinators 3.8%

4 | 2013 CREOG & APGO ANNUAL MEETING

INCREASED ATTENDANCEThis meeting is recognized for its unique relationship and interaction between exhibitors and attendees. It is also known for value, affordability and a positive return on your investment. We expect you will ultimately enhance your bottom line by talking with and demon-strating products to key medical leaders and educators, including ob-gyn department chairs, residency program directors and faculty. Attendance at the 2012 CREOG & APGO Annual Meeting included over 950 partici-pants, and it is anticipated that the 2013 annual meet-ing attendance will meet or exceed that number.

OUR RELATIONSHIP WITH INDUSTRYCREOG and APGO take every possible measure to en-sure that CREOG & APGO Annual Meeting exhibitors follow the ethical standards and guidelines set forth by ACOG, APGO, PhRMA, AMA, AdvaMed, and other educational and regulatory organizations. CREOG and APGO are committed to working toward ensuring that its educational mission is evidence based and free from undue bias from all outside influence. It is the responsibility of exhibitors to ensure adherence to Food and Drug Administration (FDA) regulations, policies, practices and guidelines, and all other applicable indus-try guidelines (including but not limited to those listed above), concerning the demonstration, discussion, use and/or display of products, technologies, and/or services at the 2013 CREOG & APGO Annual Meeting.

CREOG & APGO ANNUAL MEETING EXHIBIT RATESContract and Payment Received by November 19, 2012 $2,000 for 10’ x 10’ Booth

Contract and Payment Received after November 19, 2012 $2,500 for 10’ x 10’ Booth

Forms of payment accepted are: Visa, MasterCard, company check, or money order. All checks/money orders must be in US Dollars and made payable to CREOG & APGO.

Exhibit Space includes:• Standard inline space of 10’ x 10’

• 8’ of backwall drape

• 3’ of side rail drape

• Standard black and white signage with company name

• (4) exhibit staff badges for each 10’ x 10’ space

• (1) complimentary guest passes for local customers, potential clients or VIPs

Standard inline exhibits are allowed a height limit of 8’ and island displays are allowed a height limit of 15’.

5 REASONS TO EXHIBIT AT THE 2013 CREOG & APGO ANNUAL MEETING

1SHARE YOUR MESSAGE -- the largest and best-attended event of its kind, the CREOG & APGO Annual Meeting

brings together the key decision-makers in women’s health education.

2EXPAND YOUR REACH – the CREOG & APGO Annual Meeting is attended by ob-gyn academic medical leaders

and educators who, in turn, reach over 7,500 ob-gyn faculty, and more than 5,000 medical students and residents in the U.S. and Canada.

3EDUCATE THE EDUCATORS -- physicians visit the Exhibit Hall to gather information and to gain education on

products that will enhance their teaching skills.

4INVEST IN THE FUTURE -- influence a profession that touches the lives of students, residents, educators, clinicians

and others who advance women’s health care.

5CELEBRATE APGO’S 50TH ANNIVERSARY WITH US – be a part of our history. Participate in additional opportunities

for exposure at APGO’s 50th Anniversary events.


PAYMENT SCHEDULEThe price for each 10’ x 10’ booth space is $2,000 if the Application for Commercial Exhibit Space is postmarked by November 19, 2012. One thousand dollars ($1,000) per booth space must accompany the application in order to be considered for booth assignment. Final payment is due by December 28, 2012.

The price for each 10’ x 10’ booth space after November 19, 2012, is $2,500. One thousand two hundred fifty dollars ($1,250) per booth space must accompany the application to be considered for booth assignment. The final payment is due by December 28, 2012.

Applications submitted without the required deposit will not be processed until a deposit is received. The date on which the deposit is received will be the date used to determine an organization’s priority in the assignment of booth space.

The remaining 50% of the booth space cost will be due upon notification of booth space assignment, or no later than December 28, 2012. If CREOG and APGO is unable to accommodate the exhibitor with one of the choices listed on the exhibitor’s application and the subsequent assigned space is unacceptable to the exhibitor, a refund will be given for any deposits made by that exhibitor prior to the booth assignment. A refund will only be granted within 10 days after notification of booth assignment. If written notification of unacceptability is not received by that time, it is assumed that the space assignment is acceptable. If booth is reserved after December 10, 2012, full payment is required at time of registration.

BOOTH ASSIGNMENTSSpace allocation is highly competitive and, therefore, we can-not accept telephone reservations. Please mail or scan your application promptly to [email protected] upon receiving your prospectus, and list at least ten selections in order of preference in the space provided on the application form. Consideration is given to companies that have exhibited at and/or contributed to previous CREOG and APGO func-tions. All other submissions being equal, the receipt date of the exhibitor application and payment will be an important factor in space assignment. It is important that you note on the Application for Commercial Exhibit Space if there are companies with whom, or products with which, you would like to avoid close proximity.

Assignment will be made during the week of December 10, 2012, following your choices as closely as possible. Booth assignment will be made only after receipt of at least 50% of the total booth charge.

EXHIBIT HOURSTUESDAY, FEBRUARY 26

1:00 pm – 4:00 pm*Early-Bird Move-In (Island Booths only)

WEDNESDAY, FEBRUARY 27*

7:00 am – 9:00 amEarly-Bird Move-In (Island and Multiple Booths)

9:00 am – 4:00 pmGeneral Move-In

5:45 pm – 7:30 pmExhibit Hall Open and Welcome Reception

(ALL BOOTHS MUST BE MANNED)

*Note: Any display not in the process of being erected by 1:00 pm on Wednesday, February 27th will be assigned labor to set up. Exhibitors will be responsible for all labor charges.

THURSDAY, FEBRUARY 28

8:00 amHall Open for Exhibitor Set-Up

9:15 am – 3:00 pmExhibit Hours**

9:20 am – 10:00 amRefreshment Break in the Hall

**Hall Closed for Exhibitor Break: 11:45 am – 12:15 pm

1:30 pm – 2:00 pmDessert in the Hall

FRIDAY, MARCH 1

8:00 amHall Open for Exhibitor Set-Up

9:10 am – 3:00 pmExhibit Hours***

9:15 am – 9:45 amRefreshment Break in the Hall

***Hall Closed for Exhibitor Break: 11:30 am – 12:00 pm

1:30 pm – 2:45 pmDessert in the Hall

3:00 pm – 7:00 pmMove-Out

For more information on the schedule, contact Marianne Poe at (410) 451-9560 or [email protected].


CREOG & APGO ANNUAL MEETING EXHIBIT HALL GUIDELINESDECORATOR AND DRAYAGE SERVICES Booths (10’ x 10’ each) and other exhibit material and equip-ment will be furnished by Hargrove, Inc., One Hargrove Drive, Lanham, MD 20706, (301) 306-9000. The booth will be 8’ high from the floor to the top of the back wall; side partitions will be 36” divisions in a colored draping, and will include a one-line exhibitor sign. Additional furniture, such as tables, chairs, counters, etc., may be rented through the exhibit company at the prevailing rates. A complete list

of equipment, prices and order forms will be provided by Hargrove, Inc. in the Exhibitor Services Kit.

Electrical services are provided exclusively by TSE and must be ordered directly through the provider. Please contact Amanda Reddington-Myers at (602) 567-1049 if you require electrical services.

Internet and telephone services are provided exclusively by the JW Marriott Desert Ridge Resort. An order form will be included in the Exhibitor’s Service Kit.

CANCELLATION, EXHIBIT SPACE REDUCTION AND REFUND POLICYOrganizations participating in the exhibition may cancel this agreement at any time by written notice to Marianne Poe, APGO Program and Grants Specialist. Exhibit space reductions and/or cancellations received on or before December 28, 2012 will receive a refund of all fees paid, less a 25% processing fee of total exhibit space reserved. No refunds will be made for cancellations after Friday, December 28, 2012. If exhibit space is cancelled after December 28, 2012, the exhibitor will be responsible for paying the balance due for the exhibit space, if one exists.

In the event that the CREOG & APGO Annual Meeting is postponed due to any occurrence not occasioned by the conduct of CREOG or APGO or Exhibitor, whether such occurrence be an Act of God or the common enemy or the result of terror-ism, war, riot, civil commotion, sovereign conduct, or the act or conduct of any third party, then the performance of the parties of their respective meeting obligations shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof. If the occurrence results in cancellation of the CREOG & APGO Annual Meeting, the obligations of the parties under applicable agreements shall automatically be termi-nated and all exhibit fees shall be refunded to Exhibitor, less a pro rata share of expenses actually incurred by CREOG & APGO in conjunction with the Meeting.

EDUCATIONAL EXHIBITSReservations for an educational exhibit are made on a separate form. Eligible non-profit organizations may register at a dis-counted rate. Assignment of educational exhibit booth space will be made after all commercial exhibitors are accommodated. To request an educational exhibit application, please contact Mari-anne Poe, APGO Program and Grants Specialist, at [email protected], or visit the APGO Web site after December 10, 2012.


SIGNAGEA sign will be furnished with your booth, provided booth space is contracted two (2) weeks prior to the set-up date. Please indicate on the application the exact name you want on your sign.

SECURITYCREOG & APGO strive to protect exhibitors and their property by providing general security for the Exhibit Hall on a 24-hour basis beginning at 9:00 am on Wednesday, February 27 until 3:00 pm on Friday, March 1. CREOG and APGO will not, however, assume responsibility for theft, damage, or loss of any kind.

LABOR REGULATIONS FOR PHOENIXTo assist you in planning for your participation in this show, we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhib-it handling. Please review the following to better understand the jurisdictions of the Phoenix union(s):

Arizona is a Right-to-Work State. Therefore, there are no restrictions or requirements to use union labor for products or equipment installation or dismantling (I/D) provided exhibitors use full-time permanent employees. Spouses, children, friends and temporary employees/help are not permitted in the I/D activities.

BOOTH SET-UP AND DISMANTLINGHargrove, Inc. claims jurisdiction over all of the work classified as convention and tradeshow decoration. That work will consist of displaying of merchandise and advertising material, booth and exhibit erection, installing, floor coverings, and other items used by exhibitors.

MATERIAL HANDLINGSimply stated, exhibitor personnel can set-up their own products or equipment within the confines of their contracted exhibit area. Exhibitors requiring the assistance of forklifts, cranes and/or other power/mo-torized I/D equipment/tools would order same and related operations from the Official Service Contrac-tors — Hargrove, Inc. Exhibitors may not “borrow” tools from the Exhibit Facility and/or the Official Service Contractor.

Hargrove, Inc. shall be the sole authority on all mat-ters in the dock area. This shall include but not be limited to such items as assignment of dock space, and the loading/unloading of materials and equipment requiring labor in excess of any exhibitor’s full-time employee(s).

Hargrove, Inc. personnel shall be used for:• The operation of forklifts, cranes and all other power

equipment for material handling (the loading/unloading of display materials, machinery, product and equipment)Exhibitors cannot “borrow” forklifts, dollies, hand trucks, carts, etc. from the Exhibit Facility and/or the Official Service Contractor to uncrate, unskid, move, position, assemble, reskid, and/or recrate, etc. their equipment, product or displays.

• Material handling between the dock and exhibit space when exhibitors’ full-time employees are unable to complete the tasks themselves.

• Installation and/or dismantling of exhibits when exhibitors’ full-time employees are unable to complete the tasks themselves.

Any conflicts or disagreements regarding the union jurisdic-tion or interpretations thereof shall be resolved with represen-tatives of the Official Service Contractor and Show Manage-ment. Hargrove, Inc. will not be responsible for any material they do not handle.


LABOR CHARGESSkilled labor is available through Hargrove, Inc. at the prevailing labor rate in Phoenix, Arizona. A rate sheet and order form will be included in the Exhibitor’s Service Kit.

WORK BREAKS & GRATUITIESSolicitation of tips or gratuities in any form is prohibited. Please do not tip any Hargrove, Inc. employee, as all are paid at an appropriate wage scale.

Paid breaks of fifteen minutes at the mid-point of each four-hour block of work and a one-hour meal break at the end of each four hour work period must be given to each employee. Please attempt to work your people to conform to these mandatory break periods.

SAFETYStanding on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support standing weight. Hargrove, Inc. cannot be responsible for injuries or falls caused by the improper use of rental fur-niture. If assistance is required in assembling your booth, please order installation and/or dismantling labor by using the Order Form to be provided in the Exhibitor Services Kit and the necessary ladders and tools will be provided. Please assist us in our efforts to provide a safe working environment for everyone.

GENERALAny questions arising with regard to union jurisdictions or practices should be directed to the Hargrove, Inc. manager on the floor. Craftsmen at all levels have been instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor.

EXHIBITOR SERVICES KITSKits listing available services, booth furniture, and decorating materials will be available through Hargrove, Inc. approxi-mately 60 days prior to the show and upon receipt of your deposit. Please place your order well in advance, so that any special work or equipment can be accommodated without delay or excess labor charges. You may call Hargrove, Inc. directly at (301) 306-9000.

SATELLITE EVENTS AND SYMPOSIANo satellite events can be scheduled during the official pro-gram or activities of the CREOG & APGO Annual Meeting, including the Welcome Reception, or APGO fundraising event. No CME activities may be planned by anyone other than CREOG and APGO. Unofficial activities are those not supported by CREOG and APGO. These include, but are not limited to, social events, dinners, breakfasts, press confer-

ences, media events, such as video news releases, product announcements, focus group discussions, customer user group discussions, other educational activities or fundrais-ing activities on behalf of the sponsoring organization or any other organization. Failure to abide by these regulations will result in dismissal from the 2013 CREOG & APGO Annual Meeting and forfeiture of the right to participate in future meetings.

PROPER ATTIREAll exhibitors and their agents are expected to dress and conduct themselves in a professional manner at all times and to comply with the rules, regulations, and policies enforced by CREOG and APGO during the 2013 CREOG & APGO Annual Meeting. Exhibitor representatives are required to staff their exhibit space at all times when the Exhibit Hall is officially open.

NO SMOKING POLICY Smoking is not permitted at the CREOG & APGO Annual Meeting.

STROLLERSFor the safety of exhibitors and meeting attendees, strollers are not permitted in the Exhibit Hall at any time.

SHIPPING INFORMATIONIn order to facilitate movement in and out of the JW Marriott Desert Ridge Resort, and to insure proper delivery, it is essential that all shipments by truck and air be consigned to the exhibitor, c/o Hargrove, Inc., as follows:

TO:

CREOG & APGO Annual Meeting

Exhibiting Company Name

Booth #______

c/o Hargrove, Inc.

YRC Phoenix

2012 South 51st Ave

Phoenix, AZ 85043

When shipment is made, please send a bill of lading or notice immediately by letter to Hargrove, Inc., One Hargrove Drive, Lanham, MD 20706, as to when the shipment was made and by what route. This will enable a tracer to be placed on the shipment, should it become lost.


SPECIAL BOOTH CONSTRUCTION CONSIDERATIONSSpecial booth construction will be permitted, provided that no interference with the light, space or visibility of other exhibi-tors occurs. Please include any requests for variations from the usual display construction when the Application for Commer-cial Exhibit Space is submitted.

REMINDERSIt is imperative that you read the Conditions of Contract to Exhibit very carefully, as they have recently changed. All of these regula-tions are important and should be familiar to you and all booth personnel. Any points not covered are subject to settlement by CREOG and APGO representatives.

When signing the Exhibit Application and Contract, please be sure to fill in the name of the primary contact person (please note, this person will receive all correspondence con-cerning the meeting) and the complete ad-dress to include city, state, zip code, telephone number, fax number and e-mail address.

REGISTRATION GUIDELINESREGISTRATION AND BADGE INFORMATION Each 10’ x 10’ booth allows a maximum of four personnel. Each exhibiting company at the CREOG & APGO Annual Meeting is entitled to four (4) free badges for each 10’ x 10’ booth purchased and one complimentary guest registration, good for the exhibits and all meeting sessions, but does not include ticketed or meal functions. Badges must be requested by February 4, 2013. Please note: There is a $15 fee assessed for each badge ordered onsite. All booth personnel may be admitted to ticketed functions (unless prohi-bition is specified) upon payment of the price for the specific event.

The Exhibitor Participant form will be distributed to exhibiting companies with notification of booth assignments. CREOG and APGO request that the registration form be completed in advance for each individual representing the company at the show, as preprinted name badges will be prepared from this information. Preregistration will greatly expedite the registration process, and will save paying the $15 per badge onsite fee. Your cooperation in this effort is appreciated.

EXHIBIT CHAIRRobert Flora, MD, MBA, MPH

APGO PRESIDENT Amy E. Young, MD

CREOG CHAIRLee A. Learman, MD, PhD

APGO EXECUTIVE DIRECTORDonna D. Wachter

DIRECTOR OF CREOGR. DeAnne Nehra

CREOG & APGO REPRESENTATIVES


BOOTH STAFFINGExhibit representatives are required to staff their booths at all times when the Exhibit Hall is officially open (see Exhibit Hours).

GUESTSIn order to maintain the business and educational atmosphere in the Exhibit Hall, CREOG and APGO discourage the presence of any persons not properly identified as a registrant or exhibitor. Occasionally, it may be desirable from the exhibitor’s viewpoint for CREOG and APGO to admit someone who is neither affiliated with the exhibiting company nor with the meeting. Under appropriate circumstances, CREOG and APGO will cooperate. It is requested that, in such cases, the person in charge of the exhibit make the need known in advance to the exhibit chair, the CREOG director or the APGO executive director.

MEAL VOUCHERS AND EXHIBITOR BREAK CREOG and APGO will provide exhibitors with up to two $10 meal vouchers per day (Thursday and Friday) per 10 x 10’ booth for redemption at select outlets at the JW Marriott Desert Ridge Resort. The Exhibit Hall will also close for exhibitor breaks on Thursday, February 28 from 11:45 am – 12:15 pm and on Friday, March 1 from 11:30 am – 12:00 pm.

HOTEL ACCOMMODATIONSCREOG and APGO have secured a block of rooms at the JW Marriott Desert Ridge Resort, the location of the meeting. Make your hotel reservations directly with the hotel by calling (480) 293-5000 or refer to your confirmation letter for further details. The hotel’s reservation deadline is January 24, 2013.

EXHIBIT APPLICATION AND CONTRACT2013 CREOG & APGO ANNUAL MEETING JW Marriott Desert Ridge Resort | Phoenix, Arizona | February 27 – March 2, 2013 (APGO Tax ID #47-6057648)Please reserve space for our exhibit at the CREOG & APGO Annual Meeting, to be held February 27 – March 2, 2013, at the JW Marriott Desert Ridge Resort in Phoenix, Arizona. If our choice of space has been allocated, we request that CREOG and APGO assign us what it considers to be the best available space.

We understand that this application becomes a contract when signed by us and accepted by CREOG and APGO. We agree to fully acquaint ourselves with and abide by the terms and conditions of this contract. We agree to remit payment for space rental according to the schedule below.

Company Name: Street Address:

City: State: Zip Code:

Booth Contact: Title:

Direct Telephone: Fax: Contact’s Email:

Onsite Booth Contact (if known): Mobile Phone:

Products or services to be displayed: (please be specific)

Giveaways:

AGREEMENTI have read the information contained in the CREOG & APGO Annual Meeting Exhibitor Prospectus and do hereby agree to abide by all requirements set forth in the Exhibitor Prospectus, the Exhibitor Services Kit, and any correspondence from CREOG, APGO, or their agents.

Authorized Exhibitor Representative Signature Date

Print Name Title

COMPANY INFORMATION FOR PRINT MEDIA (REQUIRED)Please enter the information below exactly how you would like it to appear on booth signage and in the final meeting program.

Company Name: Street Address:


Sales/Marketing Contact: Title:

Telephone: Website: Email:

Email Company/Product Description (limit to 40 words) separately to Marianne Poe, APGO Program and Grants Specialist, at [email protected]. Description must be received by January 9, 2013 to ensure inclusion in the final program.

Upgrade your company listing with a logo or include your logo on your booth space in the Final Program Exhibit Hall Map. See Advertising Opportunities on page 14 for details.

PAYMENT: ALL BALANCES MUST BE PAID BY DECEMBER 28, 2012. Check enclosed (Make checks payable in US dollars to “CREOG & APGO”) Please charge my: VISA MasterCard (American Express is not accepted.)

Name on Card: Card Number: Exp. Date: /

Credit Card Billing Address: City: State: Zip Code:


Signature:

Exhibitors not using Hargrove, Inc. MUST provide a current Certificate of Insurance.

Please send completed form to:

MAIL: APGO | 2130 Priest Bridge Drive, Suite 7 | Crofton, MD 21114

FAX: (410) 451-9568 EMAIL: [email protected]

Questions? Call Marianne Poe, APGO Program and Grants Specialist at (410) 451-9560

Assignment of space and signature below indicate acceptance of application by CREOG & APGO.

Exhibit Space Assignment:

By: CREOG & APGO Annual Meeting Exhibit Registrar

CONTRACT AND PAYMENT BY NOVEMBER 19, 2012Application for space postmarked on or before November 19, 2012 requires a deposit of 50% ($1,000) to accompany the contract, with the balance due within 10 days of notification of space assignment.

____ # booth(s) x $2,000 $

CONTRACT AND PAYMENT AFTER NOVEMBER 19, 2012Application for space postmarked after November 19, 2012 requires a deposit of 50% ($1,250) to accompany the contract, with the balance due within 10 days of notification of space assignment.

____ # booth(s) x $2,500 $

TOTAL: $

BOOTH SPACE RANKING1st Choice: Space # 6th Choice: Space #

2nd Choice: Space # 7th Choice: Space #

3rd Choice: Space # 8th Choice: Space #

4th Choice: Space # 9th Choice: Space #

5th Choice: Space # 10th Choice: Space #

Companies whom/products which we wish to avoid close proximity are:

(Please provide as much information as possible. CREOG & APGO will make every attempt to honor requests, but cannot guarantee placement away from competitors.)

CONDITIONS OF CONTRACT TO EXHIBIT1.CODES AND REGULATIONSExhibitor shall adhere and be bound by: 1) all applicable fire, utility, and building codes and regulations; 2) any and all rules or regulations of the facility where the CREOG & APGO Annual Meeting is held; 3) applicable terms of all leases and agreements between CREOG & APGO and the managers or owners of the facility; 4) the terms of any and all leases and agreements between CREOG and APGO and any other party relating to the exhibit. Exhibitors shall not, nor permit others to do anything to the exhibit or do anything in the facility that will in any way void the policies or increase the insurance premiums payable by CREOG or APGO or the owners or managers of the facility.The fact that a product, service, or company is advertised or exhibited at a CREOG & APGO meeting, shall not constitute a guarantee or endorsement of the quality or value of a product, service, or company advertised or exhibited. Furthermore, the manufacturer in collateral advertising material shall not refer to the fact that a product, service, or company is advertised or exhibited at a CREOG and APGO Annual meeting.

2.LIABILITYExhibitor shall indemnify CREOG and APGO, its officers, directors, agents, employees, and members against any and all liability, loss, claims, or actions, and the defense thereof (including reasonable attorney’s fees and cost) based upon or arising out of damages or injury (including death or environmental damage) to persons or property caused by or related to any act or omission of Exhibitors, its employees, agents, subcontractors or vendors. Exhibitor further agrees that CREOG and APGO and its respective agents and employees shall not be responsible in any way for: 1) damage, loss or destruction of any property of exhibitor; or 2) injury to exhibitor or its representatives, agents, employees, licensees or invitees. Exhibitor shall not allow any children in the Exhibit Hall during installation or dismantlement.

3.INSURANCEExhibitor shall maintain, at a minimum, the following insurance: Workers’ Compensation insurance — statutory requirements; Employer’s Liability insurance, $100,000 each accident; $500,000 policy limits, and $100,000 each employee; Commercial General Liability insurance, $1,000,000 each occurrence; Personal Injury Liability Insurance, $1,000,000 each occurrence; Business Automobile Liability, $1,000,000 each accident; Umbrella Liability — limit of not less than, $1,000,000. If requested by CREOG or APGO, exhibitor shall provide APGO with certificates evidencing this required coverage before the meeting.

4.ELIGIBILITY TO EXHIBITCREOG and APGO determine eligibility of any company or product for exhibit. CREOG and APGO may forbid installation or request removal or discontinuance of any exhibit or promotion, wholly or in part that, in its opinion, is not in keeping with the character and purposes of CREOG and APGO.

5.SPACE ASSIGNMENTSpace assignment will be as indicated on the front page of the accepted application. However, should conditions or situations warrant, the exhibit chair reserves the right to rearrange exhibits to the best interest of the industry, the exhibit and show visitors.The exhibitor must rent sufficient space to contain the exhibit completely within the confines of the booth lines. Equipment may not extend into the aisles or hang out over the aisles and across the exhibitor’s purchased booth line.CREOG and APGO, in the event of conflicts regarding space requests or conditions beyond its control, reserve the right to rearrange the floor plan.

6.SUBLETTING OR SHARING OF SPACENo exhibitor shall assign, sublet or apportion the whole or any part of the space allotted, or have representatives, equipment or materials from other than his/her own firm in the said space without the written consent of the exhibit chair.A participating exhibitor may not assist a non-participating representative in gaining access to the Exhibit Hall (this includes PR firms and other third-party vendors.) All signs, advertisements, publications, materials, products and representatives’ badges must reflect the name of the contracted exhibiting company. Any violation of these regulations may result in an immediate shutdown and removal of the booth and materials in violation. Additionally, an organization found to be in violation of these regulations, risks denial of participation in future CREOG & APGO Annual Meetings and removal from the CREOG and APGO exhibitor list.

7.SECURITYTwenty-four hour guards will be provided beginning at 9:00 am on Wednesday, February 27, 2013, until 3:00 pm, Friday, March 1, 2013, to protect exhibits against loss. However, neither CREOG, APGO, nor the JW Marriott Desert Ridge Resort, can assume liability for any loss or damage.

8.DAMAGE OR LOSSThe JW Marriott Desert Ridge Resort will take all reasonable precautions against damage or loss by fire, water, storm, theft, strikes and other emergencies, but does not guarantee or insure the exhibitor against loss by reason thereof.

9.CONSTRUCTION MATERIALSMaterials used in all parts of the exhibit construction for decorative or other purposes, including all curtains, draperies and other materials, must be flameproof. The Fire Marshall may examine all exhibits, and test construction and decorative materials prior to the opening of the show. No combustible material such as crepe paper, tissue paper, cardboard or corrugated board or paper shall be used in, on or about the construction of any exhibit or part of an exhibit at any time. All packing containers, excelsior and wrapping paper must be removed from the floor and must not be stored under tables or behind displays. Please contact Hargrove, Inc. or APGO for the Fire Department Specifications and Requirements Uniform Fire Code Guidelines.

10.EXHIBIT HOURS/READINESSExhibits must be in place ready for inspection at 4:00 pm, Wednesday,

February 27, 2013. The Exhibit Hall will be open for early-bird installation of islands and multiple booths only on Tuesday, February 26 from 11:00 am – 4:00 pm, and on Wednesday, February 27 from 7:00 am – 4:00 pm; general move-in for all others is on Wednesday, February 27 from 9:00 am-4:00 pm. Exhibit hours are as follows: Wednesday, February 27 from 5:45 pm – 7:30 pm; Thursday, February 28 from 9:15 am – 3:00 pm and on Friday, March 1 from 9:10 am – 3:00 pm. In addition, there will be refreshment breaks and dessert breaks in the Exhibit Hall on Thursday and Friday. The Exhibit Hall will close for exhibitor breaks on Thursday, February 28 from 11:45 am – 12:15 pm and on Friday, March 1 from 11:30 am – 12:00 pm. Admission to the Exhibit Hall is by badge only. Exhibits must remain intact until 3:00 pm, Friday, March 1 at which time dismantling may commence. The Exhibit Hall must be cleared no later than 7:00 pm on Friday, March 1. Companies who begin dismantling before the show closes risk exclusion from future shows.CREOG and APGO reserve the right to assign labor to set up any display that is not in the process of being erected by 1:00 pm on Wednesday, February 27. Islands and booths not in the process of being erected by 10:00 am on Wednesday, February 27 will be assigned labor to set up. The exhibitor will pay the charge for this labor.

11.PAYMENTRental for space is payable in installments as listed on the front page of the Exhibit Application and Contract: 50% of the total to accompany contract; 50% of the total within 10 days after notification of space assignment.

12.INFRINGEMENTInterviews, demonstrations, distribution of literature, samples and detailing should take place inside booths in order to avoid infringement of rights and privileges of exhibitors.

13.NOVELTIES, SOUVENIRS, GIVE-A-WAYSCREOG and APGO may withhold or withdraw permission to distribute souvenirs, advertising or other material it considers objectionable. Novelty gifts or souvenirs should be submitted to CREOG and APGO for review before the annual meeting.

14.CANCELLATIONOrganizations participating in the exhibition may cancel this agreement at any time by written notice to Marianne Poe, APGO Program and Grants Specialist, at [email protected]. Exhibit space reductions and/or cancellations received on or before December 28, 2012, will receive a refund of all fees paid, less a 25% processing fee of total exhibit space reserved. No refunds will be made for cancellations after Friday, December 28, 2012. If exhibit space is cancelled after Friday, December 28, 2012, the exhibitor will be responsible for paying the balance of the exhibit space, if one exists.

15.OTHER EVENTUALITIESIn the event that the CREOG & APGO Annual Meeting is postponed due to any occurrence not occasioned by the conduct of CREOG or APGO or Exhibitor, whether such occurrence be an Act of God or the common enemy or the result of terrorism, war, riot, civil commotion, sovereign conduct, or the act or conduct of any third party, then the performance of the parties of their respective meeting obligations shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof. If the occurrence results in cancellation of the CREOG & APGO Annual Meeting, the obligations of the parties under applicable agreements shall automatically be terminated and all exhibit fees shall be refunded to Exhibitor, less a pro rata share of expenses actually incurred by CREOG and APGO in conjunction with the Meeting.

16.DEMONSTRATIONS AND ELECTRICAL PERMITSMotion pictures, DVDs or videotapes may be shown in booths; however, volume must be kept low or earphones must be provided with all sound equipment. Exhibitors with audible electric devices, sound motion pictures or other devices that might prove objectionable to other exhibitors because of noise, odor or other annoyance may be asked to discontinue this method of promotion.Although the demonstration of motor-operated equipment is permitted, actual hook-up and operation of X-ray machines to full current usage, as for radiographic purposes, cannot be permitted.Demonstration of apparatus of any kind that is noisy or distracting is not permitted. No objection is made to the utilization of electricity for illuminating purposes or for operating instruments and apparatus in a non-disturbing way. Fire Department permits are needed for the following special uses: vehicles, cooking appliances, heat-producing equipment, machinery, flammable or combustible aerosols, two-story booths, and miscellaneous, which includes chemicals or lasers. Please contact Hargrove, Inc. or APGO for the Fire Department Specifications and Requirements Uniform Fire Code Guidelines.All electrically wired display material must comply with the requirements of the National Board of Fire Underwriters.

17.SOLICITATION OF BUSINESSAdvertising, canvassing, solicitation of business, conferences in the interest of business, etc. are not permitted except by firms that have engaged space to exhibit and then only in the space assigned.

18.CONTESTS AND DRAWINGSPrize contests and drawings are not permissible.

19.RESPONSIBILITY OF CREOG, APGO AND THE JW MARRIOTT DESERT RIDGE RESORTWhile security will be supplied, it is expressly agreed that neither CREOG, APGO, nor the JW Marriott Desert Ridge Resort shall be liable for any loss of or damage to goods or property of exhibitors on consignment or otherwise, prior to, during or subsequent to the time of the exhibit show.The exhibitor shall indemnify and hold harmless the JW Marriott Desert Ridge Resort, CREOG and APGO from any and all damages and liability for anything whatsoever, arising from or out of the occupancy of space by the exhibitor, or the exhibitor’s agents or servants, and from any loss or

damage arising from any fault or negligence by the exhibitor, or any failure on the exhibitor’s part to comply with any of the covenants, terms and conditions herein, contained or otherwise.

20.RESPONSIBILITY OF THE EXHIBITORThe exhibitor is responsible for damage of property. No signs or other articles can be affixed, nailed or otherwise attached to walls, doors, etc. in such a manner as to deface or destroy them. Likewise, no attachments can be made to the floors by nails, screws or any other devices that would damage them. All space is leased subject to these conditions.

21.INTERPRETATION AND APPLICATION OF RULESThe interpretation and application of these rules and regulations are the responsibility of the exhibit chair. Any violations by the exhibitor of any of the terms and conditions herein, shall subject exhibitor to cancellation of his contract to occupy booth space and to forfeiture of any monies paid on account thereof. The exhibit chair shall have the right to take possession of the exhibitor’s space, remove all persons and properties of the exhibitor and hold the exhibitor accountable for all risks and expenses incurred in such removal.

22.DISMISSALExhibitors or their representatives who fail to observe these conditions of contract or who, in the opinion of CREOG and APGO, conduct themselves unethically may be dismissed from the Exhibit Hall without refund or appeal for redress.

23.SATELLITE EVENTS AND SYMPOSIANo satellite events can be scheduled during the official program or activities of the CREOG and APGO Annual Meeting, including the Welcome Reception, Product Theaters or APGO fundraising event. No CME activities may be planned by anyone other than CREOG and APGO. Unofficial activities are those not supported by CREOG and APGO. These include, but are not limited to, social events, dinners, breakfasts, press conferences, media events, such as video news releases, product announcements, focus group discussions, customer user group discussions, other educational activities or fundraising activities on behalf of the sponsoring organization or any other organization. Failure to abide by these regulations will result in dismissal from the 2013 CREOG & APGO Annual Meeting and forfeiture of the right to participate in future meetings.

24.EQUIPMENTBooth equipment provided by CREOG, APGO or Hargrove, Inc. shall be returned at the end of the meeting, complete and in good condition, normal wear and tear expected. Exhibitor shall have no right, title or interest in such equipment. Exhibitor shall provide all other equipment at his or her own expense.

25.FOOD AND DRUG ADMINISTRATION (FDA)Exhibitors with products or devices regulated by the FDA are reminded that any mention of product names that is accompanied by information on usage and indications is considered advertising and is subject to applicable FDA guidelines. Exhibitors must also comply with the FDA restrictions on the promotion of investigational and pre-approved drugs and of approved drugs for unapproved uses. Information and guidance may be obtained from the FDA Division of Drug Marketing, Advertising, and Communications, 5600 Fishers Lane, Rockville, MD 20857, (301) 227-6822. Additional information is available through the FDA’s medical advertising information line, 1 (800) 238-7332. If FDA approval is required, then you must have FDA Approval before CREOG and APGO will allow you to exhibit your product. Single product exhibitors who are awaiting FDA approval must forward evidence of FDA approval by February 15, 2013 in order to be eligible to exhibit. Companies that exhibit multiple products have exhibited in previous CREOG & APGO Annual Meetings, and are awaiting FDA approval or a new pharmaceutical or device must submit evidence of FDA approval by February 25, 2013 if the company desires to exhibit that product at the 2013 CREOG & APGO Annual Meeting. If FDA approval is not obtained by the February 25 deadline, the exhibitor may only exhibit those products that have FDA approval and are related to women’s health care. Evidence of FDA approval may be submitted to Marianne Poe, APGO Program and Grants Specialist, Exhibit Registrar, at [email protected] or by mail to APGO, Attn: Marianne Poe, APGO Program and Grants Specialist, Exhibit Registrar, 2130 Priest Bridge Drive, Suite 7, Crofton, MD 21114.

26.PHOTOGRAPHYExhibitors shall not take photographs of or videotape any booth(s). CREOG and APGO management or security will confiscate the film, tape or memory card of any exhibitor who violates this rule. CREOG and APGO reserve the right to photograph or videotape your exhibit, including recording sound, for use in the Exhibitor Prospectus or other CREOG or APGO publications (both now and in the future).

27.HANDLING AND STORAGECREOG, APGO and the JW Marriott Desert Ridge Resort shall not accept or store display material or empty crates, and Exhibitor shall make its own arrangements of shipment, delivery, receipt and storage of such materials and empty crates. Such arrangements may be made through Hargrove, Inc., and Exhibitor shall in any event provide Hargrove, Inc. with copies of all bills of lading. All shipments and deliveries to the CREOG & APGO Annual Meeting shall be prepaid. Exhibitor shall not incur any obligation to Hargrove, Inc. merely by reason of providing copies of any bills of lading hereunder.

28.HANGING SIGNSExhibitors’ signs or lights may not bear the CREOG or APGO name or logo. All signs must be in your booth at all times and must be positioned or affixed in a manner that would not present a potential hazard. Hanging banners from the Exhibit Hall ceiling is not permitted.

29.UNFORESEEN EVENTSIn the event that unforeseen events make it necessary, the exhibit chair will have the right to amend these rules and regulations or make additions thereto, and all such amendments or additions shall be made known promptly to each exhibitor.


Abbott Laboratories

American Academy of Family Physicians

American Association of Pro-Life Obstetricians and Gynecologists

American College of Obstetricians and Gynecologists (ACOG)

America’s Ob-Gyn Board Review Course, Inc.

Amnisure® International, Inc.

Association of Professors of Gynecology and Obstetrics (APGO)

Bayer Healthcare

CDC/One Test. Two Lives.

Clinical Innovations

Conceptus, Inc.

Cook Medical

CooperSurgical, Inc.

Council on Resident Education in Obstetrics and Gynecology (CREOG)

Ethicon Endo-Surgery, Inc.

Exampro

Gaumard Scientific Company

Hologic, Inc.

Limbs & Things, Inc.

Mayo Clinic

Mimic Technologies

Mission Pharmacal Company

Primal Pictures, LTD

Ryan Residency Training Program

Simbionix USA Corporation

Simulated Surgical Systems

Surgical Science, Inc.

Teva Women’s Health

The Foundation for Exxcellence in Women’s Health Care, Inc.

Utah Medical Products, Inc.

Warner Chilcott

WorldPoint

EXHIBIT HALL FLOOR PLAN JW MARRIOTT DESERT RIDGE RESORT, CANYON 6 - 13

2012 CREOG & APGO ANNUAL MEETING EXHIBITORS

C & A ANNUALMEETING POSTERS

INTERNET CAFE

ENTRANCE

100 101

103

108

110

104

114

116 117

118 119

200 201

202 203

204

216 217

218

300 301

302 303

305

309

311

315

316 317

318 319

115 214 215 314

FOOD & FUN AREA

SITTINGAREA

401

403

404 405

408

410

414 415

500 501

502

504

509

511

514 515

516 517

518 519

409 508

416

400

503

417


ADVERTISING OPPORTUNITIESCREOG and APGO offer several ways to increase your company’s visibility and recognition among meeting attendees. The deadline for the Advertising Opportunity Application and full payment is December 28, 2012.

The deadline for inclusion in all printed materials is January 9, 2013.

Failure to meet these deadlines may result in forfeiture of any print advertising benefits in your sponsorship/advertising package.

Contact Marianne Poe, APGO Program and Grants Specialist, at (410) 451-9560 or [email protected] for more information on any of the advertising opportunities below.

ATTENDEE EMAIL BLASTSInvite registrants to your booth or follow-up with meeting attendees with a pre- or post-show email blast. Your email must be used to promote a product or service devoted to women’s health care. Attendee information will not be released electronically and is no longer sold. Only one email will be sent on each of the below days. Email blast date will be scheduled upon receipt of total payment and will be assigned on a first come, first serve basis. Email content must be submitted in PDF format (if static ad) or HTML format (if ad includes a link) to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 9, 2013, and is sub-ject to approval by CREOG and APGO.

Pre-Show Blast $500 to utilize email list plus $0.50 per email address*

Blast dates available:Wednesday, February 13 | Thursday, February 14 | Tuesday, February 19 | Wednesday, February 20

Post-Show Blast $750 to utilize email list plus $0.50 per email address*

Blast dates available:Wednesday, March 13 | Thursday, March 14 | Tuesday, March 19 | Wednesday, March 20* $0.50 per email address will be billed separately on day of actual blast.


PRINT ADVERTISING IN FINAL PROGRAMInclude your corporate message in our Final Program. Over 1,000 programs are distributed at this meeting. Ads may be up to four pages and rates apply to both four color and black and white ads. Advertising space will be sold on a first come, first serve basis to up to four sponsors and will be confirmed upon receipt of signed application and full payment. Ads are subject to approval by CREOG and APGO, and all camera-ready artwork must be sub-mitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 9, 2013.

Ad Specifications: Trim size of program: 8.5 x 11”

Full page ad size: 8.5 x 11” with .125” bleed, no crop marks

Export file as: PDF/X-1a:2001

Ad Pricing:Back Cover: $5,000

Inside Back Cover: $3,000

Inside Front Cover: $3,000

Inside Full Page: $2,000 for the 1st page; $1,500 for each additional page

MEETING-AT-A-GLANCE POSTERS WITH YOUR COMPANY’S QR CODE Sponsor the creation of (2) 22” x 28” Meeting-At-A-Glance Post-ers to be prominently displayed in the Registration Area and at the Entrance of the Exhibit Hall. The poster will include a QR Code to your organization’s Web site and a QR Code to our Meeting-At-A-Glance PDF.

QR Code must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 23, 2013.

First (2) Posters: $2,000

Each additional Poster: $500

NEW FOR 2013!


WI-FI HOT SPOTSAllow conference attendees to interact with other meeting participants and fulfill standing professional responsibilities at home by sponsoring a Wi-Fi Hot Spot. Sponsors will be recognized on signage displayed in the coverage area and on a slide to be shown each morning in the general session. High-resolution logo for sponsorship signage must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 9, 2013.

Exhibit Hall: $7,500

Registration Area: $7,500

FILM FESTIVAL — MULTIPLE SPONSORS WELCOMEAttendees will be able to view competitively selected films in the context of education in obstetrics and gynecology that fall into one of these categories: Medical Student Education, Resident Education, Faculty Education, or Continuing Medical Education. Submissions will be further subdivided using the ACGME competencies: Patient Care, Medical Knowledge, Prac-tice Based Learning and Improvement, Professionalism, Communication Skills and Systems Based Practice and Improvement.

Additional Post-conference Sponsorship is available to help fund posting of select Film Festival videos on the APGO Web site after the conference.

Film Festival Sponsorship: $7,500 (Multiple sponsors welcome)

Additional Post-conference Sponsorship: $2,500 (static); $5,000 (logo with hyperlink) (Per three months)

CYBER CAFÉ The Cyber Café will be centrally located in the registration area. Each contributor will be acknowledged in signage at the cyber café. Sponsors may also set their company Web site as the homepage on the workstation desktops. High-resolution logo for sponsorship signage must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 9, 2013.

Cyber Café: Deluxe: $2,500 per kiosk

Basic: $1,500 per table top laptop station

NEW FOR 2013!


DOCTOR BAGS — HOTEL DOOR DROP ON ARRIVAL NIGHTThe Doctor Bag is the perfect communication vehicle for booth an-nouncements, product samples and marketing literature, and is designed to enhance and promote your presence at our event. Doctor Bags will be delivered in the evening of Wednesday, February 27 to approximately 950 meeting attendees’ rooms in the JW Marriott Desert Ridge Resort. An incentive contest will be run to encourage attendees to read through all materials enclosed in the Doctor Bag. Maximum Doctor Bag insert size is 8.5 x 11” and maximum weight is 8 oz. Due to their weight and bulk, magazines, newspapers and other publications will not be permitted in the Doctor Bag. CREOG and APGO must receive a minimum commitment from four advertisers to provide this service. All fees paid to CREOG and APGO will be refunded should the minimum requirement not be met. All materials are subject to approval by CREOG and APGO, and a proto-type must be submitted for review to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 23, 2013.

Non-exhibitor $2,500

Exhibitor $2,000

Non-profit $1,000

RELAXATION STATION Provide the ultimate crowd pleaser — a relaxing massage by a licensed and nationally certified professional massage therapist from the Revive Spa at the JW Marriott Desert Ridge. Advertiser may also provide customized shirts for the station therapists. Shirts must be approved by CREOG and APGO in advance. Shirt description and artwork and must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 9, 2013. Please call (410) 451-9560 to confirm interest in this sponsorship.

Relaxation Station: $3,000 Per Therapist for Thurs/Fri Exhibit Hours (up to 3 Therapists)

RAPID CHARGING STATION Charging stations help attendees to stay connected. Your corporate logo and video will play on the automated stations located in the Exhibit Hall. Stations are capable of rapidly charging multiple mobile devices at once. Contact Marianne Poe, APGO Program and Grants Specialist, at (410) 451-9560 or [email protected].

Rapid Charging Station: $3,000

HOTEL READERBOARD Place your logo on the JW Marriott Desert Ridge Resort readerboards as a meeting sponsor from February 27 – March 2. Readerboards are located throughout the meeting space and lobby areas. CREOG & APGO Annual Meeting attendees visit the hotel readerboards throughout the day to locate meeting sessions and events. Supported advertisement formats include PowerPoint or JPG. Logos must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 23, 2013.

Hotel Readerboard Advertisement: $1,500 per image/logo (Ad runs for four days)


VIDEO ADVERTISING ON HOTEL RESORT CHANNELRun an advertisement/commercial on the Hotel Resort Channel from February 27 – March 1. This channel is broadcast in every guestroom throughout the hotel. Commercial must be in DVD format and must be no longer than 60 seconds. Contact Marianne Poe, APGO Program and Grants Specialist, for disclaimer specifications. All commercials are subject to approval by CREOG and APGO, and a copy must be submitted for review and approval to Marianne Poe at [email protected] by January 23, 2013.

60-Second Commercial on Hotel Resort Channel Per 24 hours: $3,500

HOTEL KEY CARDSPlace your logo in the hands of every conference attendee staying at the host hotel by sponsoring hotel key cards. Estimated exposure is 1,900 key cards for 950 guestrooms (two key cards per room). For deadlines and file specifications, contact Mari-anne Poe, APGO Program and Grants Specialist, at (410) 451-9650 or [email protected].

Hotel Key Cards: Starting at $3,000

EXHIBIT HALL MAP Add your company logo to your booth space on the Exhibit Hall Map in the Final Program. High-resolution logo files must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 9, 2013.

Logo on Exhibit Hall Map: $500

UPGRADED EXHIBITOR DESCRIPTION Upgrade your exhibitor description by adding your logo to your corporate description in the Final Program. High-resolution logo files must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 9, 2013.

Logo with Company Description in Final Program: $250

NEW FOR 2013!

EMAIL BLASTS Email content is subject to approval by CREOG and APGO, and must be submitted in PDF format (for static content) and HTML format (for content with a hyperlink) to Marianne Poe, APGO Program and Grants Specialist, at [email protected].

1. Select Pre- or Post-Show Blast (You will be billed separately for recipients at $0.50 per email address)

Pre-Show Blast $500 to utilize list x # email campaigns = Post-Show Blast $750 to utilize list x # email campaigns =

2. Rank available dates by order of preference: (date will be confirmed upon receipt of total payment)

Pre-Show Blast Wednesday, Feb. 13 Thursday, Feb. 14 Tuesday, Feb. 19 Wednesday, Feb. 20

Post-Show Blast Wednesday, March 13 Thursday, March 14 Tuesday, March 19 Wednesday, March 20

PRINT ADVERTISING IN FINAL MEETING PROGRAM Advertising space will be sold on a first come, first serve basis to up to four sponsors and will be confirmed upon receipt of signed application (this form) and full payment. Advertising rates apply to both four color and black and white ads. Ads are subject to approval by CREOG and APGO, and camera-ready artwork must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected].

Ad Specifications: see page 15 Back cover $5,000 Inside Back Cover $3,000 Inside Front Cover $3,000 Inside Full Page – 1st Page $2,000 Additional Inside Pages (up to three additional inside pages) $1,500

MEETING-AT-A-GLANCE POSTERS WITH YOUR COMPANY’S QR CODE QR Code must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 23, 2013.

First (2) Posters per sponsor $2,000 Each additional Poster $500 x posters =

WI-FI HOT SPOTSHigh-resolution logo for sponsorship signage must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 23, 2012.

Exhibit Hall $7,500 Registration Area $7,500

FILM FESTIVAL — MULTIPLE SPONSORS WELCOMEHigh-resolution logo for sponsorship signage must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected] by January 23, 2012.

Film Festival Sponsorship (Multiple sponsors welcome) $7,500 Additional Post-conference Sponsorship $2,500 (static); $5,000 (logo with hyperlink)

CYBER CAFÉ High-resolution logo for sponsorship signage must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected].

Cyber Café Deluxe: Per Kiosk $2,500 x

Basic: Per Table Top Laptop Station $1,500 x

DOCTOR BAGS All materials are subject to approval by CREOG and APGO, and a prototype must be submitted for review to Marianne Poe, APGO Program and Grants Specialist, at [email protected].

Non-exhibitor $2,500 Exhibitor $2,000 Non-profit $1,000

RELAXATION STATION Per station, inclusive of therapist, massage chair and gratuity during Thursday/Friday Exhibit Hall Hours.

$3,000 x ______ (# Therapists; up to 3 max) =

RAPID CHARGING STATIONPer station for duration of Exhibit Hall Hours. Company name/logo must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected].

Rapid charging station $3,000

HOTEL READERBOARD Digital images are subject to approval by CREOG and APGO, and must be submitted to Marianne Poe, APGO Program and Grants Specialist, at [email protected].

Readerboard Advertising $1,500 per image/logo (Runs for 4 days)

VIDEO ADVERTISING ON HOTEL RESORT CHANNEL(1) commercial (up to 60 seconds) Per 24 hours: $3,500

Feb. 27 Feb. 28 March 1

HOTEL KEY CARDSFor deadlines and file specifications, contact Marianne Poe, APGO Program and Grants Specialist, at (410) 451-9560 or [email protected].

Hotel Key Cards starting at $3,000

SUB-TOTAL $

GRAND TOTAL $

PAYMENT & CANCELLATION POLICYA check for full payment or credit card information (VISA or MasterCard) must accompany this application. If your advertisement is not placed due to lack of space or refusal of application by CREOG and APGO, your full fee will be refunded. No refunds will be given for cancellation of an advertising opportunity, unless CREOG and APGO cancel the event.

___ Check enclosed (Make checks payable in US dollars to “CREOG & APGO”)

Please charge my: ___ VISA ___ MasterCard (American Express is not accepted.)

Name on Card:

Card #: Expiration Date:

Billing Address:

City: State: Zip:

AGREEMENTI, the undersigned, hereby make application for an advertising opportunity at the 2013 CREOG & APGO Annual Meeting. I am an authorized representative of the company and with the full power and authority to sign and deliver this Application. The company listed on this application agrees to comply with the policies, rules and regulations contained in the 2013 CREOG & APGO Annual Meeting Exhibitor Prospectus and all policies, procedures and regulations associated with participating in the 2013 CREOG & APGO Annual Meeting. CREOG and APGO reserve the right to deny any application, if in their opinion it does not serve the best interest of its members or is considered inappropriate.

I understand that the deadline for the Advertising Opportunity Application and full payment is December 28, 2012 and that the deadline for inclusion in all printed materials is January 9, 2013.

I further understand that failure to meet the deadline of January 9, 2013 for the electronic submission of our advertising content may result in my forfeiture of any payment for advertising and inclusion in any printed materials for the 2013 CREOG & APGO Annual Meeting.

Authorized Officer’s Name: Title: Authorized Officer’s Signature: Date:

2013 CREOG & APGO ANNUAL MEETING ADVERTISING OPPORTUNITY APPLICATIONContact Marianne Poe, APGO Program and Grants Specialist, at (410) 451-9560 or [email protected] for more information on any of the advertising opportunities below. Application and payment deadline: December 28, 2012. Advertising content deadline: January 9, 2013 unless otherwise specified. (APGO Tax ID #47-6057648)

Company Name: Street Address: City: State: Zip Code: Primary Contact Person: Title: Direct Telephone: Fax: Contact’s Email:

Send application by December 28, 2012 to:MAIL: APGO | 2130 Priest Bridge Drive, Suite 7 | Crofton, MD 21114FAX: (410) 451-9568 EMAIL: [email protected]

(# stations)

(per 3 months)

(# stations)


Make check payable to CREOG & APGO. VISA and MasterCard are also accepted. (American Express is not accepted). The appropriate fee made payable by check or

credit card information must accompany this application to ensure processing.

No refunds unless event is cancelled by CREOG and APGO.

Please send completed form to:

MAILING ADDRESS APGO

2130 Priest Bridge Drive, Suite 7 Crofton, MD 21114

FAX (410) 451-9568

EMAIL [email protected]

For more information, contact Marianne Poe, APGO Program and Grants Specialist, at (410) 451-9560 or [email protected].

SPONSORSHIP OPPORTUNITIESIncrease awareness of your company’s commitment to women’s health education, spotlight your company’s message and reach prospective cli-ents by participating in one or more CREOG & APGO Annual Meeting sponsorship opportunities. CREOG and APGO will work with sponsors to follow all current regulatory agencies’ guidelines and codes of ethics.

Please contact Marianne Poe to discuss your process for sponsorships.

The deadline for inclusion in all printed materials is January 9, 2013. Failure to meet this deadline may result in forfeiture of any print adver-tising benefits in your sponsorship package.

The value each sponsorship carries reflects its desirability and visibility and is not necessarily a reflection of the actual cost of the package.

For custom sponsorship packages as well as packages for breaks and meals, contact Marianne Poe, APGO Program and Grants Specialist, at (410) 451-9560 or [email protected].

CUSTOM SPONSORSHIP PACKAGES

GENERAL MEETING SPONSORSHIPGOLDEN SPONSORSHIP $50,000 • Complimentary 20 x 20’ booth space

• (1) Tabletop Sign indicating Sponsorship for Exhibit Booth

• Up to 8 exhibitor badges

• (2) Complimentary Tickets for the APGO 50th Anniversary Gala on Thursday, February 28th

• Doctor Bag insert

• (1) Pre-show email blast

• Full-color advertisement (up to 2 inside pages) in Final Program

• Listing as a sponsor in Final Program

• Logo on signage in meeting registration area and Exhibit Hall entrance

• Company name or logo on slide to be shown each morning in general session

• Company name or logo on Exhibit Hall Map in Final Program

SILVER SPONSORSHIP $25,000• Complimentary 10 x 10’ booth space

• (1) Tabletop Sign indicating Sponsorship for Exhibit Booth

• Up to 4 exhibitor badges

• (1) Complimentary Ticket for the APGO 50th Anniversary Gala on Thursday, February 28th

• Doctor Bag insert

• Full-color advertisement (up to 2 inside pages) in Final Program

• (1) Pre-show email blast

• Listing as a sponsor in Final Program


• Logo on printed materials

• Company name or Logo on slide to be show each morning in general session

• Company name or logo on Exhibit Hall Map in Final Program



BRONZE SPONSORSHIP $15,000• (1) Tabletop Sign indicating Sponsorship for

Exhibit Booth, if applicable

• One exhibitor badge

• Doctor Bag insert or single, full-color inside page advertisement in the Final Program

• (1) Pre-show email blast or (1) post-show email blast


• Company name or Logo on slide to be shown each morning in general session

INVESTOR SPONSORSHIP $10,000• (1) Tabletop Sign indicating Sponsorship for



• Doctor Bag insert or single, full-color inside page advertisement in Final Program



FRIEND SPONSORSHIP $5,000• (1) Tabletop Sign indicating Sponsorship for





*Sponsor must provide high-resolution logo files and/or camera-ready artwork for meeting signage, email blasts and print advertisements in the Final Program by January 9, 2013. Please send all files to Marianne Poe, APGO Program and Grants Specialist, at [email protected]. Failure to meet this deadline may result in forfeiture of any print advertising benefits in your sponsorship package.


WELCOME TO PHOENIX!The JW Marriott Desert Ridge Resort & Spa provides luxury, unparalleled service, endless recreation and exquisite dining. This desert mountain luxury hotel near Phoenix has Arizona’s largest ballroom, a pampering spa, outstanding restaurants and championship golf. Upon arrival, you’re greeted with an expansive grand lobby, splashing fountains, stunning floor-to-ceiling windows, sparkling waterways and majestic palm-lined pathways. Resort suites and hotel rooms include views, signature bedding and balcony or patio. Glide through the crystal blue swimming pools, relax in whirlpools or float down the spectacular Lazy River. With more than four acres of shimmering waterways and a plethora of activities, the JW Marriott Desert Ridge Resort & Spa offers endless choices for relaxation and fun. Come experience Arizona resort grandeur nestled near the mountains of Phoenix and celebrate APGO’s 50th Anniversary in style!

FUTURE MEETING DATE AND LOCATION2014 CREOG & APGO Annual Meeting

February 26 – March 1

Hyatt Regency Atlanta

Atlanta, Georgia

CREOG | 409 12th Street, SW | Washington, DC 20024

APGO | 2130 Priest Bridge Drive, Suite #7 | Crofton, MD 21114

Association of Professors of Gynecology and Obstetrics 2130 Priest Bridge Drive, Suite #7 Crofton, MD 21114

2013 creog & apgo annual meeting: extending your reach in women’s health education: up, out,...

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