2013 click sessions preliminary agenda

7/23/2019 2013 Click Sessions Preliminary Agenda

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Preliminary Agenda May 2013 Click/ecrt User Group Meeting Page 1

May 2013 Huron Research Software User Group Meeting

Preliminary Click Agenda as of 4/18/13

NOTE ON MEETING LOCATION

All Click sessions will be held at the Colket Translational Research Building (CTRB) on the CHOP campus, which isabout a 15-minute walk from the hotel. Seewalking mapon themeeting website. Shuttle service will also be provided.Details to follow.

Day 1 Tuesday, May 21, 2013

7:30 - 8:15 AM Registration and Continental Breakfast

8:15 - 8:30 AM Welcome, Business Update and News Nick Stier, Huron

8:30 9:30 AM

Click Updates

Click Portal and Click SF424 Roadmaps / New Knowledge Base Update DJ Breslin, Huron

Status and plans of Click Portal and Click SF424. Development and release roadmap, including Microsoft environment (Windows &SQL Server), feature overview, and planning requirements for migration & maintenance/Support. Overview of new method for deliveringClick software documentation.

Participants: all interested in plans and details on Click Portal and Click SF424 releases.

9:30 9:35 AM Welcome by Philip R. Johnson, M.D.Chief Scientific Officer, The Childrens Hospital of Philadelphia, and Director, The Children'sHospital of Philadelphia Research Institute

9:35 - 9:50 AM Break

9:50 - 10:40 AM Click Update

Click Applications Update Tom Olsen, Huron

Update on current work on Click Applications and Starter Sites.

Participants: all interested in status and details of the Click application starter sites: IRB, COI, Grants/Awards, Grids, and CTM

10:40 - 11:00 AM

Huron Deployed Services Kevin Murray, Huron

The Deployed Projects Services team is a post live support team organized on the idea that engagement is good for everyone.Kevin will provide an overview of Hurons new approach to providing custom service for projects after go-live and outline ways toengage with the team.

11:00 AM - 12:00 PM

Panel: Connected Systems from the Clients Perspective

Tod Engel and Rob Neild, HuronSean Dudley,Arizona State UniversityGreg Fromell, New York University Langone Medical Center

A panel presentation on the goals and outcomes of recent projects to deploy integrated solutions.

12:00 1:00 PM Lunch
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1:00 1:50 PM General COI

Bring Your "A" Game: Preparing for Change

Denise Metke, HuronHeather Cathrall, The Childrens Hospital of PhiladelphiaAnthony Carna, New York University Langone Medical

Center

An overview on how to successfully plan for change during animplementation and the resources needed to execute change.

Panel Discussion: Managing Financial Conflict of InterestProcesses Nine Months after the PHS Regulations

Mike Champa and Gary Whitney, HuronParticipating institutions to be confirmed

This session will explore the experiences of several Huron Click COIclients as theyve navigated through the challenges of complyingwith these regulations from a system and business process

perspective.

See times withinsessiondescriptions

IRB Grants

2:00 3:00 PM

IRB Transformation with Click IRB and Huron's HRPPToolkit

Madeleine Williams, HuronAlisa Jahns, Harvard University

Laura Young, The Pennsylvania State UniversityBethanne Giehl and Frank Mathews, University ofMassachusetts

Examples of how the HRPP Toolkit was beneficial and used Considerations in choosing to use the Toolkit/IRB7 Making the flexibility choice: customizing vs. staying with thestandard product IRB change management: what changed, how to plan/managethe changes, results

2:00 2:50 PM

A business leaders guide to the Who, What, When, Why andHow of Grants Integration

Peggy Meyer, HuronParticipating institutions to be announced

Learn about common Grants/Awards integration points, and optionsfor evaluating the institutional value, lifecycle timing, beneficiaries,technical approach and scope management. Case studies fromclient institutions will be presented.

3:00 3:10 BREAK 2:50 3:10 PM BREAK

3:10 - 4:00 PM IACUC Clinical Trials

IACUC SmartForm Approaches

Camille Cooper, University of MichiganScott Mann, University of South Florida

University of Michigan and University of South Florida willdemonstrate two unique approaches to IACUC SmartFormdesign, highlighting their impact on user experience

The Correlation of Participant Tracking and Research Billing

Porscha Singh-Montgomery, The Children's Hospital ofPhiladelphia

Learn about CHOPs approach to keeping track of participants on astudy.

4:10 5:00 PM IACUC Procedure Libraries

Tim Fournier, HuronSteven Moyano, Northwestern University

Approaches and experiences using procedure libraries withinIACUC protocol applications.

Invoicing for Clinical Trials

Akash Chakravarty, HuronLeonard Mays, The Children's Hospital of Philadelphia

Learn about CHOPs approach to invoicing study sponsors .

5:00 6:30 PM Networking Reception in CTRB Lobby

Hors doeuvres and beverages provided

6:30 PM Dinner on your own for all attendees


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Day 2 Wednesday, May 22, 2013

7:45 8:30 AM Continental Breakfast

8:30 10:20 AM Application Open Session Discussions

IACUC Grants

IACUC Working Group

Facilitators:Brian Ruess, Tim Fournier, HuronInstitutional participants to be announced

Open discussion among all attendees on various topics related todeployment, management, and use of the Click IACUC and AnimalOperations solutions.

Participants: all who have deployed or are planning to deploy anIACUC or Animal Operation solution and want to learn aboutand/or participate in discussion about a variety of topics related toClick-based animal protection and animal operation solutions.

Grants Working Group

Facilitators:Peggy Meyer, Denise Metke, HuronLynda Wolter, University of ChicagoAnthony Carna, New York University Langone Medical CenterTheresa Applegate, Boston Childrens Hospital

Open discussion among all attendees on various topics re lated todeployment, management, and use of the Click Grants andelectronic submission solution. Topics for consideration include: Multi-project application submission Awards management: "Lite" vs. Full-featured Metrics Handling environmental and institutional pressures Effort reporting and certification Lessons learned

Participants: all who have deployed or are planning to deploy aGrants solution and want to learn about and/or participate indiscussion about a variety of topics related to Click-based preand post-awards Grants and electronic submission solutions.

10:20 10:40 AM Break

Note times insessiondescriptions

IRB Application Open Session Discussion

IRB Clinical Trials

10:40 AM - 12:30 PM

IRB Working Group

Facilitators:Ron Mitchell, Madeleine Williams, Tom Olsen, HuronInstitutional participants to be announced

Open discussion among all attendees on various topics re lated todeployment, management, and use of the Click IRB solution.

Participants: all who have deployed or are planning to deploy anIRB solution and want to learn about and/or participate indiscussion about a variety of topics related to Click-basedIRB/Human Subjects Protection solutions.IRB

Salon D

10:40 - 11:20 AM

Integrating Clinical Trials Management and Billing with Epic

Johanna Chesley, University of Utah

Learn about University of Utahs approach to improving clinicalbilling accuracy. Presentation will include review of before andafter regarding billing accuracy i.e., a summary of the change inaccuracy and the impact to the Un iversity.

General

11:30 AM - 12:10 PM

Help Desk 2.0: Improving User Support with MeaningfulMetrics

Scott Mann, University of South Florida

University of South Florida will present its strategy forcomprehensive support of a large, multi-module Click Portalimplementation.

12:00 1:30 PM Lunch


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Application Open Session Discussions

1:30 3:20 PM COI Clinical Trials

COI Working Group

Facilitators:Mike Champa, Gary Whitney, HuronInstitutional Participants to be announced

Sample topics may include: COI integration with other research systems (Grants, IRB, etc.) Providing and tracking the COI training requirement required byPHS regulations Tracking and using metrics relating to certifications (volume,turnaround time, etc.)

Participants: all who have deployed or are planning to deploy aClick COI solution and want to learn about and/or participate indiscussion about a variety of topics related to Click-based COIsolutions.

Clinical Trials Working Group

Facilitators:Erin Pennington, Doug Bauman, Matthew Staman, BradGennings, HuronMitchell Appleson, The Children's Hospital of PhiladelphiaJohanna Chesley, University of Utah

Open discussion among all attendees on various topics re lated todeployment, management, and use of the Click Clinical TrialsManagement System.

Participants: all who have deployed or are planning to deploy aClick CTMS solution and want to learn about and/or participate indiscussion about a variety of topics related to Click-based CTMSsolutions.

3:20 3:30 PM Break

3:30 5:00 PM Demos, Networking, Refreshments

Socialize and stroll the floor to see short demos of cool features or functions from Click Portal users as well asdemonstrations by Huron. Huron presenters will also be available for follow-up conversations.

Scheduled demos include: Clinical Trials (Epic Integration, University of Utah) COI/IRB Integration (Huron) General (Improving Data Accuracy, University of Utah) General (Speeding Up Repetitive Web-Based Tasks, The Children's Hospital of Philadelphia) IRB (Harvard University) CITI Integration (Huron) ecrt Effort Reporting Solution (Huron) efacs F&A Solution (Huron)Additional Click and Client Demos to be announced

A detailed demo guide will be provided at the event.

5:00 PM Dinner on your own for all attendees

Day 3 Thursday, May 23, 2013

7:45 - 8:30 AM Continental Breakfast

8:30 - 9:20 AM General

Reporting - Recent Experience and Results

Camille Cooper, University of MichiganJim Ward, Virginia Commonwealth University

Overview of the goals and objectives, alternatives and approach, results and impact, and future plans for institutionally developed Click

solution reporting. Learn about the impact of reporting results to Research Administration and stakeholders, what it took to accomplish

the results to date, and what is expected going forward.


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9:30 - 10:20 AM General

To be announced.

10:20 10:40 AM Break

10:40 11:30 AM Feedback and Direction to Click/Huron

Feedback on Click solutions, product/feature/issue input, guidance on future user group meetings, etc.

Participants: all attendees

11:30 11:45 AM Wrap-up and Adjourn

You will receive a link to an electronic evaluation form within a week. Please help us continue to improve these meetings by completingand submitting the form. It will take only a few minutes. We look forward to seeing you next year.

2013 click sessions preliminary agenda

Documents