2013- 2013Assessment Logistics

TrainingFor TCAP and CoAlt

November 2012

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Use Purple shipping labels for 3 rd grade reading

Use State Use bubbles to identify specific physical disabilities.

What’s New for 2013?

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800-994-8557

The CTB Helpdesk

Assessment Logistics

Please read the DAC/SAC manuals carefully

htt p://www.cde.state.co.us/cdeassess/publications.html

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Assessment Logistics

TOPICS

I. Materials ReviewII. Ordering MaterialsIII. Student Test Book DataIV. Packaging and Returning Test Materials

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Three types of test materials Secure and may not be reproduced, transmitt ed, or recounted

Test books and Examiner Protocols Student answers and Examiner ’s Rati ng Forms Used draft books

Secure and may be reproduced Teacher Read Directi ons and Translated Teacher Read Directi ons Oral Scripts and Translated Oral Scripts

Not secure Test Proctors and Examiners manuals DAC/SAC manuals Procedures Manual

Student Confi denti al Informati on

Secure Materials

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Chain of Custody must be maintained for all secure material Test books, Examiner ’s Protocols, Examiner ’s Rating Sheets Oral Scripts and Teacher Read Directions Used Draft Booklets

Return all secure materials to CTB as soon as possible. Do not wait for all materials to come back from schools before returning! Failure to return materials by the fi nal pick up date is a breach of

security and will likely result in the invalidation of student test scores. Treat secure “Not to be Scored” materials just as you would

other secure test materials.

Handling Secure Test Materials

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TCAP Test Materials Review

TCAP Test Coordinator’s Kit (TCK)

Test Proctor’s Manual (TPM)

TCAP DAC/SAC Manual

Test Books

Secure? Contains private student information

No No Yes

Location Arrive in district 1/31

In TCK, also on CTB Navigator

In TCK, also on CTB Navigator

Shipped to districts based on test window

Contents Rosters, Student Labels, Paper bands, group information sheets (GIS), Shipping labels

Instructions for administration of test sessions, standardized conditions, security and ethics

Instructions for handling organizing and shipping test materials

Test books for students based on enrollment, plus 5% extra

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CoAlt Test Coordinator’s Kit (TCK)

Examiner’s Manual CoAlt DAC/SAC Manual

“Pizza Boxes”

Secure? Contains private student information

No No Yes

Location Arrive in district 1/31

CTB Navigator CTB Navigator and shipped with TCKs

Shipped to Districts 1/18/13

Contents Rosters, Student Labels, Paper bands, group information sheets (GIS), Shipping labels

Instructions on standardization, security and test administration. Required materials and expanded accommodations

Instructions for handling organizing and shipping test materials

Math manipulatives, Test Examiner Protocol, Rating forms, Supplemental Materials

CoAlt Test Materials Review

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Grade 3 Reading (Early)

Grade 3 Reading (Regular)

Grade 3-10 (Early)

Grade 3-10 (Regular)

CoAlt “Pizza Boxes”

Receive by January 25, 2013

February 8, 2013

February 15, 2013

February 22, 2013

January 18, 2013

Schedule Return Pick Up by

February 27, 2013

March 12, 2013

April 10, 2013

April 17, 2013

March 26, 2013

Final Day to Pick Up

March 1, 2013

March 14, 2013

April 12, 2013

April 19, 2013

March 28, 2013

TCAP and CoAlt Shipping Dates

Note: Returning test materials after the final pick up date is a breach of test security and will likely result in the invalidation of test scores.

11/2/2011

Student October Count Schools will automatically receive pre-coded labels for the students

enrolled at the time of the Student October Count Overage: Schools will be sent suffi cient test booklets for all pre-coded

labels, plus an overage of 5%. The overage can be used for late-enrollment students, for transcribing, and to replace damaged test books.

Pre-Coded Label Collecti on (Opti onal) Open December 5 to January 11 Clean up enrollment data See DAC Email for specifi c details

Ordering Materials

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Teacher Read Directi ons and Oral Scripts Available on Navigator February 13 t h

Security for Teacher Read Directi ons and Oral Scripts Documented Chain of Custody Return with “Not to be Scored Materials” to CTB Access

Limited to only test proctors using them Preparati on ti me must be done in a secure, supervised environment

Translated Teacher Read Directi ons and Oral Scripts Spanish Other Languages (Procedures Manual Section 6.8 Translator Access to

Test Materials)

Teacher Read Directions and Oral Scripts

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The Short Add Window

Use the short add window if your enrollment changes aft er the close of pre-coded label collecti on.

Note: An extra 5% of TCAP books and draft booklets are automati cally sent to districts.

Informati on about the Short Add Window will be sent out in DAC Emails, starti ng in January

“Stop Sheets” must be inserted into Lectura/Escritura test books

Stop Sheets must be photocopied from the Procedures Manual or DAC/SAC Manual

Stop Sheets must be removed from test books prior to returning to CTB

Stop Sheets for Lectura/Escritura

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Distributing Materials to Schools

• Step 1 Review Your Test Materials Make sure you have adequate quantities of all materials Review rosters of pre-coded information Gather information for new students

Step 2 Distribute Test Materials Establish Chain of Custody Documents

Who, what, when, where Deliver materials to schools one week or less before testing Distribute test books to Proctors:

One test book at a timeMinimize time test books are in proctor’s possession

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Student Test Book Data

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5DAC/SAC

68Procedures

Use Pencil ONLY!

Student Name District Name Teacher Name School Name

Use only a standard, wooden, graphite-based, #2 pencil on any part of the test book…. including the front cover!

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Verify Pre-coded Labels

Verify pre-coded labels with student rosters prior to testingNo Free/Reduced Lunch (District Use C) and Homeless

(District Use D) data printed on rosters, but data are included with label

If the wrong label is placed on a book:Place two blank labels over incorrect label and then

complete the student data grid

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Pre-coded LabelsIn order for the scoring process to move smoothly, it is ESSENTIAL that the labels are not placed crooked or outside the designated area on the front cover.

Slightly off-center and tiltedor upside down

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Pre-coded Labels

Do not use the label i f an error exists above the l ine of Student Data Grid - complete al l informati on.

I f any data below the l ine is incorrect , use the label and fi l l in only the informati on that needs to be corrected.

TCAP label on TCAP book, etc.

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State Use Bubbles:

If your district uses the new physical disability reporting categories, then mark primary disability 7, then also mark one of the following:

State Use 7: Orthopedic ImpairmentState Use 8: Other Health ImpairmentState Use 9: Physical Disability

TCAP Student Data Grid

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Check all test books:

All students are required to take the TCAP.

Most test booklets will have the “0” bubble(s) fi lled in!

All other Test Invalidati on bubbles allow your district to account for missing data.

Test Invalidation Codes

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All tested subjects

Check all test books:All students must have one or more accommodati ons code bubbled on the data grid.

Most test booklets will have the “0” bubble(s) fi lled in!

Marking all that apply allows you to record all accommodati ons used for a student.

Accommodations Codes

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All tested subjects

What is Unique about CoAlt data grid:

Multiple content areas on one data grid

No grade field to bubbleExpanded AccommodationsTest Invalidations and Accommodations for RWMS

R/W Spanish version (grades 3/4)

ALERT: Take care whentransferring responses from the

protocol to the rating form!

CoAlt Student Data Grid

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Sort Bundle Ship

Returning Test Materials

GIS and SGL Forms

SACs complete Group Informati on Sheets (GIS) and School Group Lists (SGL)

DACs and SACs check to make sure the GIS and SGL numbers match – criti cal

GIS

SGL

Scorable

Test Books

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Group Information Sheets - GIS

SACs complete the GIS

Must Complete

and Bubble

Pre-coded

1. Principal’s name X

2. School name X

3. Number of Students Testing

X

4. Grade For CELApro and CoAlt

For TCAP

5. Special Codes X

6. Organization name, District name, etc.

X

Make a copy of each GIS

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For CoAlt

Different Colors of GIS Forms

CoAlt: Red

TCAP: BlueHomeschooled students for TCAP: Green

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School/Group Lists - SGL

SGLs list ALL GIS forms with test books by content area sent in to CTB.

SGLs arrive Pre-Coded.

You must complete:1. Contact Person and

Telephone number.2. Principal Name3. Grade Tested4. Number of test books

Make a copy of each SGL

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Pre-Coded Pre-Coded

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2 3 4

Shipping Materials

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Do Not Mix Assessments in Shipments! Use only Green Boxes for shipping back to CTB Use paper bands and stack cards for TCAP test books Use envelopes for returning CoAlt “To be Scored” and “Not to be Scored”

Ship “To be Scored” and “Not to be Scored” materials in separate boxes.

“To Be Scored” Purple for Grade 3 Reading, Orange for CoAlt, and White for TCAP

“Not To Be Scored” Yellow for all assessments

Follow DAC/SAC Manual instructi ons on how to package materials

Paper Bands and Stack CardsMaterials

For TCAP test materials

Complete a stack cover card for each bundle of test books.

Note: CoAlt Rating Forms to be scored will use an envelope, not paper bands/stack cards.

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Booklets Per Bundle

TCAP Grade 3: 30 TCAP Science and Grades 4-10 Math: 25 TCAP Grades 4-10 Reading/Writi ng: 20

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TO BE SCORED materials

Include:• TCAP Test Booklets to be

scored• CoAlt Rating Forms to be

scored• Shipping Labels

• Purple for 3rd Grade reading

• Orange for CoAlt• White for TCAP

• Do not create your own shipping labels

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NOT TO BE SCORED materials

Include:• Unused test books• Used test books that are

not to be scored• Braille and Large Print

books• Oral scripts• Teacher-read directions• All used and unused draft

booklets• CoAlt Test Protocols• Examiner Guides, etc.

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The Green Box

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Place Label Here Do Not Place Label Here

Final Packing and Shipping - DAC

SGL SGL

“TO BE SCORED” Materials

“NOT TO BE SCORED” Materials

SGL

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Grade 3 Reading (Early)

Grade 3 Reading (Regular)

Grade 3-10 (Early)

Grade 3-10 (Regular)

CoAlt “Pizza Boxes”

Receive by January 25, 2013

February 8, 2013

February 15, 2013

February 22, 2013

January 18, 2013

Schedule Return Pick Up by

February 27, 2013

March 12, 2013

April 10, 2013

April 17, 2013

March 26, 2013

Final Day to Pick Up

March 1, 2013

March 14, 2013

April 12, 2013

April 19, 2013

March 28, 2013

TCAP and CoAlt Shipping Dates

Note: Returning test materials after the final pick up date is a breach of test security and will likely result in the invalidation of test scores.

Call the CTB Help Desk

1.800.994.8557 for questions about your TCAP and

CoAlt materials

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