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A Guide to Getting Published

Thomas Garavan

Editor - European Journal of Training and Development

Kemmy Business School, University of Limerick

E-mail: Thomas.garavan@ul.ie

www.emeraldinsight.com Research you can use

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Aims of the session

• To ‘demystify’ the publishing process

• To provide tips, insider knowledge and key questions top p , g y qmaximize your chances of publication

• To encourage some of you to go beyond publishing, e.g.reviewing, book reviewing, editorial roles

• Q&A session: ask anything!

• Follow-up: I’m always available to help

T t h i k l d i t t iti• To get you sharing your knowledge, i.e. to get you writing

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Emerald Group Publishing –company background

• Emerald Group Publishing Limited

• Founded in 1967 in Bradford, West Yorkshire

• For academics by academics

Emerald Group Publishing – company background

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The Emerald Portfolio

28 subject areas including:

• 250+ journals, 240+ book series, 300 stand-alone texts

• Electronic databases: Emerald Management eJournals and Emerald Management First

• Over 21 million Emerald articles were downloaded in 2010 – more than 50,000 a day!

• Potential readership of 15 million

Full list of Emerald titles:

http://emeraldinsight.com/journals http://books.emeraldinsight.com

Financial Times Top 100 Business Schools

Emerald is proud to say that:

Over 90 of the FTtop 100 business

schools worldwide are Emerald customers

We have authors from all of the FTtop 100 business

schools worldwide

In 2010 the FT top 100 business

schools worldwide downloaded

Emerald articles 1.4m times – an

average of 14,000 per school!per school!

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Emerald’s new journals on ISI

As a publisher we work closely with our subject communities to launch high quality new journals in exciting and innovative fields

A number of our recently launched journals have already been indexed by Thomson Reuters (ISI):

Baltic Journal of Management (2006)

Chinese Management Studies (2007)

International Journal of Climate Change

Strategies and Management (2009)

China Agricultural Economic Review

(2009)

Emerald’s publishing philosophy

• Emerald believe that good management can – must – make a betterworld

• Emerald believe in inclusivity, internationality, innovation andindependence

• Supportive of scholarly research

• Committed to improving author, reader and customer experience

• ‘Research you can use’

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Research that has an impact

Part 1: Journal publishingpublishing

www.emeraldinsight.com Research you can use

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Editorial supply chain and journal management structure: journals

Author EditorPublisher/Managing Production Users

Research

Editor

Quality research papers

EAB and reviewers

Solicits new papers

Handles review process

Promotes journal

The link between the publishing company and editor

Helps editors succeed in their role and build a first class journal

Overall responsibility

QA – sub-editing and proof reading

Convert to SGML for online databases

Print production

Access via library

Hard copy

Database

Third party

jto peers

Attends conferences

Develops new areas of coverage

Overall responsibility for journal

Promotion and marketing

Attends conferences

Handles production issues

Despatch

Added value from publisher

Ideas: where to start

• Are you working on a Doctoral or Master’s thesis?

• Have you completed a project which concludedHave you completed a project which concludedsuccessfully?

• Are you wrestling with a problem with no clearsolution?

• Do you have an opinion or observation on asubject?

• Have you given a presentation or conference• Have you given a presentation or conferencepaper?

• If so, you have the basis for a publishablepaper

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What journal should you submit to?

• A good choice of journal can enhance the impact of your work and your reputation.

• Which publications will reach the audience you want to

• share your research with?

• Considerations…be political…

• Thomson Reuters ISI is the most well known ranking, but others exist:

• Citations are a good, but not complete, guide to qualityg , p , g q y

• Usage is a better measure of utility

• Other factors to consider are recent articles, most communicative, societies and internationality,likelihood of acceptance, circulation, time from submission to publication

• Be strategic (e.g. five articles in ‘low’ ranked journals vs one in ‘top’ ranked journal)

What rankings are used here?

Target to avoid desk reject!

“Many papers are rejected simply because they don’t fulfil journal requirements.

They don’t even go into the review process.”

• Identify a few possible target journals/series but be realistic

• Follow the Author Guidelines – scope, type of paper, word length, references style, etc

• Find out where to send your paper (editor, online submission e.g. Scholar One). Check author guidelines which can be found in a copy of the journal/series or the publisher’s web site

• Send an outline or abstract and ask if this looks suitable and interesting (or how it could be made so)

• Read at least one issue of the publication – visit your library for access• Include a cover letter – opportunity to speak directly to the editor, convince them of the

importance of your manuscript to the journal

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Example cover letters with editor commentsThere are two useful things which should be included in a covering letter if relevant.

1. A statement of why the paper is being submitted to this journal, if it is a bit unusual, or outside the journal's usual scope.

2 A t t t b t i il t i b i b itt d l h h th t2. A statement about any papers on similar topics being submitted elsewhere, whether or not these are referenced in the article.

So a good covering letter dealing with these points would say:• I am submitting this article to Journal of Documentation. You will see that it deals with public

library management, which I appreciate is outside JDoc's normal scope. However, it focuses on the novel application of a theoretical model to the topic, and hence I think it is appropriate for JDoc.

• I am submitting an article with a similar title to 'Public Library Journal'. However, that article gives a series of case studies, rather than describing and applying the model, and so is quite distinct from the paper submitted here. I can send a copy of the PLJ paper if required.

A 'bad' covering letter would be one which either gave a poor reason for submitting the paper to aA 'bad' covering letter would be one which either gave a poor reason for submitting the paper to a particular, or which showed lack of understanding of the peer review process. An example would be:

• I am sending this article for you to publish in Journal of Documentation, after your editorial amendments. I have chosen JDoc to publish this paper, as it is a high-impact and well-regarded journal.

Considering co-authorship

Where to find a co author

• Supervisor or colleaguep g

• Conferences

• Journals

• Emerald Research Connections

Benefits

• First time authors• First time authors

• Demonstrates the authority and rigour of the research

• Especially useful for cross-disciplinary research

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Considering co-authorship Tips

• Ensure the manuscript is checked and edited so that itreads as one voice

• Exploit your individual strengths

• Agree and clarify order of appearance of authors and theperson taking on the role of corresponding author

• Distributing work

• Leader

• Extending your work

What makes a good paper?HINT: Editors and reviewers look for

• Originality – what’s new about subject, treatment or results?

• Relevance to and extension of existing knowledge

• Research methodology – are conclusions valid and objective?

• Clarity, structure and quality of writing – does it communicate well?

• Sound, logical progression of argument

• Theoretical and practical implications (the ‘so what?’ factors!)

Recency and relevance of references• Recency and relevance of references

• Internationality/Global focus

• Adherence to the editorial scope and objectives of the journal

• A good title, keywords and a well written abstract

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Example of author guidelines

Every journal has detailed notes and guidelines

Plagiarism and referencing

• Plagiarism (from the Latin plagium meaning ‘a kidnapping’) is the act of taking someone else’s work and passing it off as your own (falsework and passing it off as your own (false attribution). It is considered fraud!

• Hard to detect with peer review but there are new tools to help us

• Emerald’s entire portfolio is included in iThenticate web-based software from iParadigms http://www.ithenticate.com/

• Emerald’s Plagiarism Policy can be seen at http://info.emeraldinsight.com/about/policies/plagiarism.htm

• For more general information visit http://www.plagiarism.org/

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Copyright

• As the author, you need to ensure that you get permission to use content you have not created as soon as your manuscript has been accepted otherwise this may delay your paper being publishedaccepted otherwise this may delay your paper being published

• Supply written confirmation from the copyright holder when submitting your manuscript

• If permission cannot be cleared, we cannot republish that specific content

• More information including a permissions checklist and a permissions request form is available at:

o http://www.emeraldinsight.com/authors/writing/best_practice_guide.htm

o http://www.emeraldinsight.com/authors/writing/originality.htm

How to increase electronic dissemination

• Use a short descriptive title containing mainkeyword – don’t mislead

• Write a clear and descriptive abstractcontaining the main keywords and following anyinstructions as to content and length

• Provide relevant and known keywords – notobscure new jargon

• Make your references complete and correct –it l f f li ki d it ti i divital for reference linking and citation indices

• All of this will make your paper morediscoverable which means more disseminationand possibly more citation

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Emerald has introduced structured abstracts

• A structured abstract – in 250 words or less (no more than 100 in any one section)

• Purpose – Reasons/aims of paper

• Design – Methodology/’how it was done’/scope of study

• Findings – Discussion/results

• Research limitations/Implications (if applicable) – Exclusions/next steps

• Practical implications (if applicable) – Applications to practice/’So what?’

• [NEW] Social implications (if applicable) – Impact on society/policy[ ] p ( pp ) p y p y

• Originality/value – Who would benefit from this and what is new about it?

• www.emeraldinsight.com/structuredabstracts

Example of a good abstract

Milorad M. Novicevic, Mario Hayek, Tony Fang, (2011) "Integrating Barnard's and contemporary views of industrial relations and HRM", Journal of Management History, Vol. 17 Iss: 1, pp.126 - 138Vol. 17 Iss: 1, pp.126 138

Abstract

Purpose – The purpose of this paper is to juxtapose the contemporary views of industrial relations (IR) and human resource management (HRM) with the ideas expressed by Chester Barnard.

Design/methodology/approach – The paper analyzes Chester Barnard's views along the four premises that underlie contemporary perspectives on the fields of IR and HRM.

Findings – Barnard's main points: that sincerity and honesty of management is crucial to developing an individual employee's will to collaborate, and that collective cooperation is superior to collective bargaining p y , p p g gare found to resonate well with the contemporary views and provide a clear indication for Barnard's preference of human resource perspective to the IR perspective.

Practical implications – This paper provides Barnard's practical insights into why managing IR and HR by policies leads to poor management.

Originality/value – This paper is the first to recognize Barnard's unique contribution to contemporary perspectives on IR and HRM disciplines.

Keywords: Employee relations, Human resource management, Industrial relations, Organizations

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Before you submit your article: your own peer review

• Let someone else see it – show a draft tofriends or colleagues and ask for their

t d i d h t iti icomments, advice and honest criticism

• We are always too close to our own work tosee its failings

• Always proof-check thoroughly – no incorrectspellings, no incomplete references. Spellcheckers are not fool-proof

Spot the error:“A knew research methodology introduced in 2007…”

AfAfter submission

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Timetable from submission to initial feedback to authors

• The Editor(s) do an initial read to determine if thesubject matter and research approach is appropriatefor the journal (approx 1 week)for the journal (approx. 1 week)

• The Editor(s) identify and contact two reviewers(approx. 1 week)

• Reviewers usually have 6-8 weeks to complete theirreviews

• The Editor(s) assess the reviewers' comments andd ti d k d i i ( 2recommendations and make a decision (approx. 2

weeks)

• Expected time from submission to reviewfeedback: 3-3.5 months

Possible editor decisions

You will be advised of one of three possible decisions:

Accept

Reject

ReviseRevise

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Reasons for rejection

• Not following instructions – author guidelines

L k f fi (‘ h i hi j l’?)• Lack of fit (‘why was it sent to this journal’?)

• Problem with quality (inappropriate methodology, not reasonably rigorous, excessively long)

• Insufficient contribution (does not advance the field, a minor extension of existing work, there is no ‘gap in our understanding’)

• Did you understand the “journal i ”?conversation”?

What if your paper is rejected?

• Don’t give up!Everybody has been rejected at least once

• Ask why and listen carefully!• Ask why, and listen carefully!Most editors will give detailed comments about a rejected paper. Take a deep breath, and listen to what is being said

• Try again!Try to improve the paper, and re-submit elsewhere. Do your homework and target your paper as closely as possible

• Keep trying!

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Positive outcomes of rejection

• Incentive to improve your work

• Valuable feedback

• Good experience of how the system works

Don’t give up!

Don’t be in the 16% who gave up

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Request for revision

A request for revision is good news! It really is

Y i th bli hi l N l bli h d i i d t l t• You are now in the publishing cycle. Nearly every published paper is revised at least once

• Don’t panic!• Even if the comments are sharp or discouraging, they aren’t personal

“Stephen Wojjtal likes to let reviews sit for a week to let his blood pressure return to

normal”.

How to revise your paper

Acknowledge the editor and set a revision deadline

If you disagree, explain why to the editor

Clarify understanding if in doubt –‘This is what I understand the comments to mean…’

Consult with colleagues or co-authors and tend to the points as requested

Meet the revision deadline

Attach a covering letter which identifies, point by point, how revision requests have been met (or if not, why not)

For example “The change will not improve the article because…”

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Example – agreeing with the reviewers commentsDearEditor,Letusopenbythankingthetworeviewersfortheirinsightfulcomments.Theygaveusclear

guidanceandsomepositivecritiques.Followingtheirsuggestions,wespentmoretimereadingandcametotherevisionprocessbetterprepared.Weenjoyedtheprocessandthinkthat the reviewers’ comments have tremendously affected the revised draft. Both reviewersthatthereviewers commentshavetremendouslyaffectedthereviseddraft.Bothreviewersshouldnowclearlyseethedifferencetheymadetotherevisedmanuscript.Inthefollowinglineswedetailthechangesinlinewiththereviewers’comments.

Reviewer:1Again,wewouldliketoexpressourappreciationforyourextremelythoughtfulsuggestions.As

youwillseebelowwehavebeenabletoreviseandimprovethepaperasaresultofyourvaluablefeedback.

YouhighlightedthatwedidnotspendenoughtimediscussingtheimplicationsofourargumentsforcurrentunderstandingsofDrucker’swork.Weagreewithyoursuggestionandhaveaddedintwoadditionalparagraphsintheconclusion(p.30‐1),andafewcommentswithinthepaper(i.ep.11),thataredevotedtooutliningtheimplicationsofouranalysis.Wehavekeptourdiscussionbrieftoensurewemaintainthecommitmenttotheappropriatepageand word length, but what we do outline should make clear what this perspective onandwordlength,butwhatwedooutlineshouldmakeclearwhatthisperspectiveonDruckermakesrelevantformanagementpractitionersandscholarsalike.

Accept

Congratulations!!

Following a lot of hard work and at least one revision your paper has been accepted.

“In all the years I have been an editor I have not accepted a single paper on first submission.”

Typical editor comment

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Summary

• Is your research useful?

• Is your research targeted?

• Have you followed the author guidelines?

• Do you have a good title and abstract?

• Revise based on feedback

• Consult the submission check list

• Persevere!Persevere!

•

Useful resources

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Emerald supporting authors

• Dedicated editorial and author relations support staff

• Quality-assured copy-editing and production service

• Emerald Literati Network with more than 90,000 members

• Signatories of the Committee on Publication Ethics (COPE), Emerald is

committed to protecting its authors’ work from copyright infringements

Journals

EarlyCite

• Online Scholar One Manuscript Central submission process

• Complimentary journal issue and five reprints upon publication

Online resources

For Researchers For Authors

• www.emeraldinsight.com/research

• How to… guides

• Outstanding Doctoral Research Awards

• Research Fund Awards

• For Authors www.emeraldinsight.com/authors

• How to… guides

• Meet the Editor interviews and Editor news

• Editing service

Books

• Marketing plan for your book including:

• Direct mail campaigns, leaflets and brochures, media and journal advertising

• Conference presence and promotion

• A landing page for your title on the Emerald website

• Research Fund Awards

• Emerald Research Connections

• Editing service

• Annual Awards for Excellence

• Calls for Papers and news of publishingopportunities

Other useful resources

• www.isiwebofknowledge.com (ISI ranking lists and impact factors)

• www.harzing.com (Anne-Wil Harzing's site about academic publishing andg ( g p gthe assessment of research and journal quality, as well as software toconduct citation analysis)

• www.scopus.com (abstract and citation database of research literature andquality web sources)

• www.cabells.com (addresses, phone, e-mail and websites for a largenumber of journals as well as information on publication guidelines andreview information)

• www phrasebank manchester ac uk (a general resource for academic• www.phrasebank.manchester.ac.uk (a general resource for academicwriters, designed primarily with international students whose first languageis not English in mind)

• http://www.esrc.ac.uk (impact toolkit)

What do you use?

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Talk to us, use us!

• Tell us how we can help you

Gi f db k li• Give us feedback online

• Use Emerald Management eJournals

For any answers you didn’t get today (or were too shy to ask) …

Write for us!

Presenter’s name at:Presenter’s e-mail addressTel: Presenter’s phone number!