2012 fedrooms domestic transient rfp

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XVU F P L P 2 Harp Number :

2012 HOTEL PROGRAM - (Please amend all incorrect details and fill in the blank fields such as rates for 2012)

E-mail: [email protected] 1

XVUPlease submit your RFP to : [email protected] by:

1.Property InformationHotel property name

R E D C A R P E T I N N R I C H M O N D V I L L EChain affiliation :

Code : Name

Street number Zip/postal code:

1 2 1 4 9

Street address 1:

5 5 5 P L O S S R D

Street address 2:

Postal city:

R I C H M O N D V I L L E

State/province/kingdom:Name County Name

Code : N Y N E W Y O R K S C H O H A R I E

Country code : Country name :

U S U S A

Guest/main telephone: Country code : Area/city code: Number:

1 5 1 8 2 9 4 0 0 0 1

Guest/main facsimile: Number:

2 9 4 0 0 0 2

Your internal property key : FEMA Code

Hotel e-mail address :

R E S E R V A T I O N S @ R E D C A R P E T I N N R N Y . C O M

Hotel website:

W W W . R E D C A R P E T I N N R N Y . C O M

Number of guest bedrooms: Number of non-smoking bedrooms: Number of floors: Year hotel built: Year of last guest room refurbishment:

2 8 2 8 2 1 9 8 9 2 0 1 1

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2012 HOTEL PROGRAM - 2. Points of Interest & Distance

Nearest major city :

C O B L E S K I L L

Distance from hotel to nearest major city Distance from hotel to local postal city Distance indicator

4 M I Km Miles

Primary Airport

Airport IATA code

Taxi fare

1. A L B A N Y I N T E R N A T I O N A L A I R P O R T

Airport IATA code Distance from hotel to apt Taxi fare

A L B 4 5 Apt shuttle available ? Yes

Shuttle Fee

Secondary Airport 7 5

2.

Airport IATA code Distance from hotel to apt

3. Reservation Information

Are Fedrooms rates bookable on the following GDS? Apollo/Galileo Sabre Worldspan Amadeus

Please list all chain code/property code (HOD number) for booking in the following GDS.

Apollo/Galileo: Sabre:

Worldspan: Amadeus:

4. Contact Information

J E R E M Y Y .

Job title:

G E N E R A L M A N A G E R

Sales phone: Country code : Area/city code: Number:

1 5 1 8 2 9 4 0 0 0 1

Sales e-mail:


Sales fax: Number:

5 1 8 2 9 4 0 0 0 2

Reporting and Remittance Contact Name

J E R E M Y YCountry code : Area/city code: Number:

1 5 1 8 2 9 4 0 0 0 1Reporting and Remittance Contact Email


Distance from hotel to apt

Hotel property sales contact name:

Reporting and Remittance Contact Phone

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2012 HOTEL PROGRAM - 5. Rate Conditions

Blackout dates: If blackout dates are applicable indicate them below.

FROM TO FROM TO

EXAMPLE (MM/DD/YY) EXAMPLE (MM/DD/YY) EXAMPLE (MM/DD/YY) EXAMPLE (MM/DD/YY)

0 1 / 0 1 / 1 2 0 1 / 0 5 / 1 2 0 2 / 1 2 / 1 2 0 2 / 1 5 / 1 2

1 / / / / 6 / / / /

2 / / / / 7 / / / /

3 / / / / 8 / / / /

4 / / / / 9 / / / /

5 / / / / 10 / / / /

Fedrooms rates available for Groups & Meetings up to 10 Yes No

Do you comply with the standard walk policy ?

Fedrooms Rates available for state and local government employees ? Yes No (Please view Terms and Conditions for standard walk policy)

Fedrooms Rates available for Government contractors. Yes No Cancellation Policy 2 4 H

Fedrooms Rates available for leisure travel. Yes No

6. RatesGDS rate loading contact name:

M I S T Y M A P L E SRate loading phone: Country code : Area/city code: Number:

1 4 0 4 2 2 9 1 6 1 2Rate loading e-mail:

M M A P L E S @ H I F R A N C H I S E . C O M

Currency in which rates are quoted (USD, EUR, CAD, etc.): U S D

Effective Dates

(01/01/12 - 12/31/12) LRA (Last Room Availability) NLRA (No Last Room Availability)Format: MM/DD/YY

Only 5 seasonal rates are allowed

Start Date Period 1 LRA government Rate Single Occupancy NLRA government Rate Single Occupancy

0 1 / 0 1 / 1 2End Date 7 7

1 2 / 3 1 / 1 2


/ /End Date -

/ / NLRA


/ / End Date -

/ /NLRA


/ /

End Date -

/ /


/ /

End Date -

/ /

May only offer LRA or NLRA, not both

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2012 HOTEL PROGRAM - TAXES

Does tax apply ?Is tax included in Fedrooms rate ?

If Yes, what is the tax percentage ? Yes No Not applicable

1 2 %

SERVICES Is service included in Fedrooms Rate ?

Does a service charge apply ?

If Yes, what is the service percentage ? Yes No Not applicable

%

OTHER TAXES Type

Is other tax included in Fedrooms Rate ?

Value Yes No Not applicable

per person per room Not applicable Unit

per night per night

COMMISSION %

BREAKFAST Do the Fedrooms negotiated rates include breakfast ?

Yes No

If Yes, what type of breakfast is included in Fedrooms rate ?

Continental Buffet Full

7a. Amenities For All Guests (Included in Hotel Rate)Complimentary Upgrade for ALL guests Express Check Out for ALL guests Late Check Out for ALL guests Express Check In For ALL guests

7b. Amenities For Traveler (Included in Hotel Rate)

Free daily newspaper Free airport transfers Free transfer to government office/site

8. Hotel Facilities

Restaurant(s): Indoor pool Public areas for physically challenged

Number of meeting rooms:

Room service Outdoor pool Number of guest rooms

for physically challenged 2 Minimum capacity:

Cocktail lounge/bar Laundry/valet PAX

Maximum capacity:

Mini-bar In-room hair dryer PAX

Health fitness center on site free

Health fitness center on site All news TV channel Business center

Cost in USD

In-room safe “Executive”/club or other rooms available

Free parking

In Room Coffee and Tea Concierge Parking facilities

Daily fee for parking (USD)

Yes No Yes No

per hour per day

Enter the commission percentage for Travel Agencies if applicable.

Please completely fill in boxes indicating the amenities which are included in the room rate:

Do you hold any environmental certification(s) from City, State or Federal agencies or recognized EPA organizations committed to environmental sustainability?

Is your property registered with the Central Contractor Registration as a small business as defined by the Small Business Administration (SBA)?

Do you Comply with the Fedrooms Early departure policy of no charge for early departures?

Do you agree to pay 2.75% participation fee on FedRooms negotiated rates?

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2012 HOTEL PROGRAM - Hotel Type (Please fill in both sections)

Limited Service Full Service

9. Fire, Safety and Security

Fire & Safety

Hotel complies with the American Disabilities Act (U.S. hotels only)

Security

24-hour security Electronic or VING card room key system View ports in all guest room doors

Primary entrance to guest rooms accessed Guest room doors have safety chains Guest room doors have a second inside

by an interior corridor/atrium deadbolt lock

11. Communications Information Free local phone calls Free High Speed Internet

Free toll-free #’s (US: 800, 888, 877)

Wireless high speed internet access charge per hour per day

Phone Surcharges / Handling Fees INDICATE VALUE OF SURCHARGE – DO NOT INDICATE BASIC COMMUNICATION COST

Local call access charge:per call per minute per unit

per call per minute per unit

13. Acknowledgement

HARP No: Date: 0 9 / 2 7 / 1 1 Signature : /s/ Jeremy Yost

DOC ID :

Credit Card call access charge:

This Request for Proposal material is proprietary to CWT Holdings B.V. (RFP). It may not be duplicated or disclosed. It may only be used by hotels for responding to the RFP, and by the Client for evaluating the hotel responses to the RFP requested by CWT.

2012 fedrooms domestic transient rfp

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