2012 budget workshop - naperville park district · • 140 parks encompassing over 2,500 acres •...

2012 Budget Workshop

November 17, 2011

5:00 p.m.

© Naperville Park District 2011

• Mission: To provide recreation and park experiences that enrich the quality of life for our community

• Vision: To be a national leader in parks and recreation providing and promoting high quality experiences and facilities at a great value to our community

• Core Values:– Health and Wellness

– Environmental Education, Stewardship and Sustainability

– Community Enrichment

– Public Safety

– Accessibility

– Personal Growth and Enrichment

Why Are We Here?


• District remains in a strong financial position– Aaa Bond Rating

• Total budget $34.4 million– $8.4 million in capital projects

• Balanced Budget/Surplus for Major Funds – General Operating, Recreation and Golf

• What value do we bring to the community? How are we utilizing the tax dollars entrusted to us?

How Are We Doing?


Annual Property Tax Naperville Park District

Average Home Value $325,000

• Average taxes paid to Naperville Park District for 2012 is estimated at $303

• Increase of $17 compared to the prior year


Access to and use of:

• 140 parks encompassing over 2,500 acres

• 67 playgrounds– 68th at Creekside Park in 2012

• Over 60 miles of paths and trails

• 76 fields and backstops for baseball and softball

• 66 small and large multi-use fields for soccer, football, lacrosse, and other recreational activities

• 34 tennis courts

• Over 24 basketball courts – 25th at Creekside Park in 2012

What value do residents receive for their tax dollars paid to the Naperville Park District ($303 based on a home value of $325,000)?


• 7 sand volleyball courts

• 9 holes for disc golf– 9 more holes for disc golf at Knoch Knolls in 2012

• 6 ice rinks– 7th at Meadow Glens Park in 2012

• 7 sled hills

• 2 inline hockey rinks

• 2 skate facilities

• 31 picnic shelters ranging in size to accommodate large gatherings to small group activities

What Residents Receive For Their Tax Dollars


• Over 25 concerts and performances for all ages annually

• Numerous special events, such as the Frontier Kite Fly Festival, Wonderful World of Wheels, Halloween Happening, and Santa House

• Drop-in programs for seniors

• And many other park and facility amenities



Discounts and priority access to:

• Over 1,400 programs in the areas of:– Sports– Arts– Youth, Teen & Family– Aquatics, Fitness & Wellness– Active Seniors– Special Events

• Centennial Beach

• 2 championship, 18-hole golf courses

• 525 community garden plots

• Sportsman’s Park trapshooting range

• Indoor and outdoor facilities



New and updated facilities, such as the:

• Centennial Beach Renovation

• Nike Sports Complex Expansion (with synthetic turf field)

• Seager Park Interpretive Center & Site Improvements

• Knoch Park Site Improvements



• Achievement of CAPRA national accreditation

• Completion of three key community projects – Centennial Beach, Nike Sports Complex expansion and Seager Park –on-time and under budget

• Renewal of District’s Aaa financial rating by Moody’s Investors Service

• Toadstools & Pollywogs Preschool won state program award through IPRA

2011 Accomplishments


• “Readers’ Choice Award” for favorite golf course awarded to Springbrook Golf Course by Glancer Magazine readers

• “Best Golf Course” designation was awarded to Springbrook Golf Course for the second year in a row by Naperville Magazine readers

2011 Accomplishments

2012 Consolidated Budget


• Prepare a budget that meets the District’s Mission, Vision, Core Values and Strategic Goals

• Maintain strong financial position – Aaa rating

• Explore ways to improve efficiencies

• Thorough review of line items

• Responsible for the good stewardship of all of our resources, including resident tax dollars

• Continue with the level of excellence expected by the community

– Program Surveys - 95% satisfaction level with the District

– Last Community Survey – Over 80% responded the District

provides excellent value

Budget Message


2012 Consolidated Budget


0

4,000,000

8,000,000

12,000,000

16,000,000

20,000,000

24,000,000

Gen ‐ Op's Gen ‐ Capital Recreation Debt Service Cash‐in‐Lieu

Fund Balance ‐Major Funds

2008

2009

2010

Projected 2011

Budget 2012

Fund Balance Summary

0

200,000

400,000

600,000

Liability FICA IMRF Audit WDSRA

Fund Balance ‐Other Funds2008

2009

2010

Projected 2011

Budget 2012

All funds meet the District’s Fund Balance Policy


Consolidated Revenues by Type


EAV has decreased about 10% over the past two years and is expected to decline in 2012


Naperville Tax Bill

Naperville Park District represents about 4.50% of tax bill


Tax Rate History

Increase in tax rate occurs when EAV growth is less than CPI growth:• EAV projected to decline by 4.9%• CPI growth 1.5%


2010 Tax Rate Comparison


Gen‐Op16%

Gen‐Capital28%

Recreation30%

Golf11%

FICA2%

Debt2%

IMRF2% Audit

0%

Liability1%

WDSRA8% Cash‐in‐Lieu

0%

2012 Consolidated Allocation by Fund

2012 Operating Budget


Naperville Park District Staff


District Statistics

No additional full-time positions requested in 2012

Year PopulationNumber ofEmployees Acres Parks

2000 128,000 98 2,338 112

2005 140,000 107 2,487 136

2011 142,000 92 2,505 140


• 2012 Organizational changes – estimated savings of $73,000 on a budget to budget basis

• Change in position (full to part time)

• Restructuring of management responsibilities (reduced scope of responsibilities)

• New employees hired at lower rates of pay

• 2011 estimated savings of $74,000

Personnel Savings


• Executive Director

• Finance

• Information Technologies

• Human Resources

• Planning

General Fund

• Police

• Park Board

• Trades

• Fleet

• Allocations


Resource Allocation

Executive7% Finance

7% Information Technology

5%

HR7%

Planning10%

Police8%

Board1%

Trades14%

Fleet10%

Fund Alloc2%

Transfers29%

General Fund


General Fund Performance


General Fund Performance

Wages & Insurance $71,549 1.3%

Increase in Fuel Costs $46,040 0.8%

Community Survey $40,000 0.7%

Rain Barrel Program $17,500 0.3%

HR Consultant $15,000 0.3%

Total $190,089 3.3%


Administration

• Conduct Community Interest and Opinion Survey

• Apply for the Distinguished Agency Award

Finance

• 3-year financial plan (operating and capital)

• Implement the new time keeping system

• Conduct RFP for credit card services

Administration - Finance


• District wide initiatives– Employee insurance contribution rate

– Compensation program analysis

– Training

– Employee portal

Human Resources


• PCI compliance

• Data backup and recovery architecture redesign

• 3-year technology plan

• Primary data connection migration

• Workstation and laptop migrations

• Surveillance expansion

• Operating system upgrades

Information Technology


• Parks Divisions

• Marketing

• Ribfest

• Recreation Programs

• Community Relations

• Recreation Support

Recreation Fund

• Centennial Beach

• Centennial Grill

• Carillon

• Facility Rentals

• Sponsorships

• Allocations


Resource Allocation


Recreation Fund Performance


Recreation Fund Budget to Budget Comparison

Why the increase over the 2011 budget?

• Wages and Insurance $128,124 1.3%

• Grill $159,862 1.5%

• Camps ($171,208) (2.0%)

• Nike & Seager $25,300 0.2%

• Paddleboats $25,345 0.2%

• Total $153,424 1.5%

• Increased revenues to offset increase in expense

– North – Nike field rental

– Grill

– Paddleboats

– Carillon

– Rec Programs

• The revised camps program will have reduced expenses and reduced revenues


• 10 major program areasYouth sports Camps Fitness

Adult sports Art Services Early Childhood

Youth Teen Trips Special Events

Active Adults

• Contribution margin offsets a portion of Marketing, Community Relations and Recreation Support budgets

Recreation Programs


Recreation Program Revenue

10%

25%

10%12%

13%

21%

11%

27%

12%11%

13%

19%

12%

31%

12%

11%

11%

19%

13%

33%

13%

12%

12%

12%

Early Childhood

Youth‐Teen

Youth Sports

Adult Sports

Art Services

Fitness

Special Events

Trips

Active Adults

CampsOuterRing ‐ 2012 Budget

Inner Ring ‐ 2009 Actual


• Continue implementation of Recreation Programming Plan

• Maximize Nike Sports Complex expansion and Seager Park Interpretive Center programming

• Identify and implement improvements to Riverwalk Eatery operations

• Continue expansion of Athletics and Early Childhood program areas

• Introduce program offerings to fill high school summer athletic camps gaps

• Improve facility cleaning, while implementing cost savings with products and service contracts

• Grow volunteer program

• Continue to identify and implement service improvements to maintain high customer satisfaction levels

• Modify Centennial Grill operations to grow alternative revenue potential

Recreation


Centennial Beach Concessions

Centennial Grill

Pro-forma Projected BudgetYear 2007 2008 2009 2010 2011 2011 2012

NPD Net Income $3,600 $5,935 $4,662 $13,088 $31,844 $31,237 $55,368

Pro-forma Contractual $13,435

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

2007 2008 2009 2010 2011 2011 2012

Pro-forma Projected Budget


• District-wide rebranding initiative will begin before the end of 2011 and will continue into the early part of 2012

• We’ve already kicked off the website redesign initiative that will be completed in 2012. Significant savings to the District by designing the site completely in house

• Continue to engage the CAPRA marketing/promotional plan

• Revisit the National Recognition Plan and set some new targets to continue to fulfill this initiative

• Focus on redeveloping our sponsorship program and set achievable goals with regard to participation and sponsor dollars received

• Enhance our e-mail marketing strategy and our online presence overall

Marketing


• Align resources to maintenance plan

• Additional facilities, athletic fields and trails

• Maintain turf quality above 90%

• Maintain number of parks that meet guidelines – 89%

• Park police: increase contact with park patrons and residents using our parks

• Trades: maintain and improve facilities and parks

• Continue to improve process of tracking true costs

Parks

2012 Capital Budget


• $8.4 million – Capital Budget (excludes debt)

• Approval of the Capital Projects Prioritization Policy

• Continual implementation of the Public Participation Process

• Green initiatives

2012 Capital Budget


Meadow Glens OSLAD Improvements – Site Renovations & ADA Accessibility

– OSLAD Grant Funding

– Proposed Substantial Completion in 2012

Pioneer Park & Weigand Riverfront Community Park Water Quality Projects

– Alternative Funding Sources

– Aligned with Core Values and Green Team Initiatives

Capital Project Highlights


Wil-O-Way Park Improvements – Site Renovations & ADA Accessibility

– Drainage Improvements

– Proposed Substantial Completion in 2012

Playground Projects – Renovations

• College Park

• Country Commons

• Cress Creek Park

– New Development• Creekside Park

Capital Project Highlights


Project Distribution

2012 Golf Services


Golf Services Performance

Debt Service Coverage Ratio: Estimated 2011-1.00 2012-1.32


YearHours

WorkedTotal # ofEmployees

2006 104,500 161

2007 106,600 167

2008 97,400 150

2009 80,900 133

2010 80,500 119

2011 YTD 110

Golf Statistics

• Hours worked and total number of employees include full-time, part time and seasonal employees

• 2008 – SB construction - course opened in April

• 2009 – Consultant hired and changes implemented

• 2012 – Personnel savings $90,000


History of Major Revenue Categories for Golf

56%

15%

7%

9%

6%7%

54%

14%

7%

9%

6%

5%5%

Golf Services

Cart Income

Range Income

Concession Income

Merchandise Income

Program Income

Membership

Outer Ring ‐ 2012 Budget$3,721,850

Inner Ring ‐ 2007 Actual $4,108,367


$‐

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

2007

2012

Golf Expense Comparison


Springbrook Golf Course


Naperbrook Golf Course


• Refine core adult and junior golf instruction programs

• Implement participation incentives to Springbrook and Naperbrook’s Season Reserve Tee Time Program

• Introduce new daily play and membership program incentives including midday twilight fee availability

• Enhance golf’s marketing efforts including individuals and groups

• Monitor and maintain capital and equipment projects and purchases

Golf2012 Focus – Increase Customer Loyalty

Closing Comments

2012 budget workshop - naperville park district · • 140 parks encompassing over 2,500 acres •...

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