2012 AFACT Meeting2012 AFACT Meeting

CSC Report at CSC Report at StC StC MeetingMeeting

Tehran, IranTehran, Iran

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Dr. Eva Yi-Yuan Yueh, ChairDr. Eva Yi-Yuan Yueh, Chair

19 November 201219 November 2012

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Works Conducted by CSC, 2011-12Works Conducted by CSC, 2011-12

1.1.CSC Promotion activitiesCSC Promotion activities

2.2.Survey for building up Survey for building up AFACT repositoryAFACT repository

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CSC Promotion activitiesCSC Promotion activities(1/2)(1/2)

1010 full materials of 2011 eASIA full materials of 2011 eASIA Award Shortlist Projects:Award Shortlist Projects:Published on Published on AFACT WebsiteAFACT WebsiteHyper-linked with Hyper-linked with ESCAPESCAP

websitewebsiteECOECO website website(in process of (in process of

communication)communication)

UN/CEFACTUN/CEFACT website website(subject to the (subject to the result of communication by Dr. Ajin)result of communication by Dr. Ajin)

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2011 eASIA Award Shortlist2011 eASIA Award ShortlistCategory Member Ref. # Project Title Organization

India TF1 ICEGATE Upgrade ProjectDG of Systems & Data Mgmt, CentralBoard of Excise & Customs, MoF, India

Iran TF2General Cargo OperationsManagement System (GCOMS)

Ports & Maritime Organization

Korea TF3The Standardization Project of IT forEfficient Logistics Transport

KRRI (Korea Railroad Institute), KL-Net

India BD1Tracenet (Certification & TraceabilitySystem for Organic Products)

Agricultural & Processed Food ProductsExport Development Authority, MoC

ChineseTaipei

BD3DOC-New Taipei, Taoyuan, andLienchiang County

China Productivity Center (CPC)

VietNam

BD6Shorten digital Gap by BroadbandInternet (VNN network)

Vietnam Data Communication Company(VDC)

Japan EPR2Green Cloud Comuting-Green EDICollaboration w/ Fincncial EDI

Kojima Press Industry Co., Ltd.

Thailand EPR3KTB Invest Smart Card (KBT Oil FundCard & KTB Gold Invest Card)

Krung Thai Bank Public CompanyLimited

ChineseTaipei

EPR4The Cool Chain System Developmentof Chinese Fast-Food

Formosa Chang Inc.

Iran EPU3 Iran Fuel Card Project (IFCP)National Iranian Oil Refining andDistribution Company (NIORDC)

Korea EPU4National Science and TechnologyInformation Service (NTIS)

National Science & TechnologyCommission (NSTC), KISTI

ChineseTaipei

EPU6Impetus of E-invoices and itsApplication to the Metropolis

Financial Data Center, MOF

EB inPublicSector

TradeFacilitation

BridgingDigitalDivide

EB inPrivateSector

CSC Promotion activitiesCSC Promotion activities(2/2)(2/2)

Collect Collect typical questions typical questions which are frequently which are frequently asked by practitioners when planning single window asked by practitioners when planning single window or trade facilitationor trade facilitation

Design a form indicating suggested Design a form indicating suggested major items major items whose information will be whose information will be collected and collected and translated by HoDstranslated by HoDs. Some definitions and . Some definitions and explanations need to be supplemented for explanations need to be supplemented for clarificationclarification

NSW service frameworkNSW service framework, & , & system system architecturearchitecture, if developed, if developed

Customs declaration processes and documents Customs declaration processes and documents involved (the title of documents only)involved (the title of documents only)

Title of Title of regulation regulation amended to cope with the amended to cope with the operation of NSWoperation of NSW

List of List of MIGs MIGs developed for B2B, B2G and G2G data developed for B2B, B2G and G2G data exchange based on the harmonized national datasetexchange based on the harmonized national dataset

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Actions Building up Repository Actions Building up Repository based on Conclusions of based on Conclusions of Kish Kish

MeetingMeeting

Survey for collecting information for the AFACT Survey for collecting information for the AFACT repository of repository of single window and trade facilitationsingle window and trade facilitation Disseminated an open-ended questionnaire to all Disseminated an open-ended questionnaire to all

AFACT HoDs on AFACT HoDs on 25 September, 201225 September, 2012 Collected replies after Collected replies after 31 October, 201231 October, 2012. There . There

were were Japan, Korea, Japan, Korea, andand Chinese Taipei Chinese Taipei respondedresponded

The repository will be continually built up by The repository will be continually built up by collecting responses from other AFACT members. collecting responses from other AFACT members. Therefore, Therefore, AFACT Secretariat AFACT Secretariat needs to keep needs to keep reminding members to replyreminding members to reply

For those members not yet planned or For those members not yet planned or implemented SW, could provide information implemented SW, could provide information regarding practices of regarding practices of electronic customs electronic customs declarationdeclaration 6

Survey StatusSurvey Status

5 most frequently asked questions(FAQs) 5 most frequently asked questions(FAQs) when planning when planning single window or trade facilitation, which involve problems single window or trade facilitation, which involve problems encountered and imply the motivationsencountered and imply the motivations

A list of A list of major legislation or amendment major legislation or amendment of existing of existing regulations for SW implementationregulations for SW implementation

The characteristics of the The characteristics of the national dataset national dataset after harmonizing after harmonizing with other int’l standards, e.g. WCO DM v3.0, UN/CEFACT with other int’l standards, e.g. WCO DM v3.0, UN/CEFACT CC10b, etc.CC10b, etc.

The major and minor source of international standards to harmonize The major and minor source of international standards to harmonize with your existing dataset of messagewith your existing dataset of message

How much is the percentage your national dataset fully compliant with How much is the percentage your national dataset fully compliant with the major source of international standardthe major source of international standard

The most difficult part experienced in the process of data harmonizationThe most difficult part experienced in the process of data harmonization A list of locally published or under development of A list of locally published or under development of MIGsMIGs for SW for SW

message exchange, message exchange, service framework service framework && system system architecture architecture of SW, customs declaration of SW, customs declaration processesprocesses and and message involved, regulation of message involved, regulation of advanced cargo information advanced cargo information reportreport

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Survey questions Survey questions for building up AFACT repositoryfor building up AFACT repository

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AFACT RepositoryAFACT Repository1.1. Most frequently asked questions(FAQ)Most frequently asked questions(FAQ)

2.2. A list of major legislation or amendment A list of major legislation or amendment

3.3. The characteristics of the national dataset The characteristics of the national dataset

4.4. A list of published or under development of A list of published or under development of MIGs MIGs

5.5. Service framework and system architecture of Service framework and system architecture of SWSW

6.6. Customs declaration processes & message Customs declaration processes & message involvedinvolved

7.7. Regulation of advanced cargo information Regulation of advanced cargo information reportreport

1. FAQs1. FAQsTotally 15 questions collected from J, K, and CT:Totally 15 questions collected from J, K, and CT: JapanJapan: How much the : How much the costcost will each gov’t agency will each gov’t agency

need to cover to implement/operate the SW need to cover to implement/operate the SW system?system?

KoreaKorea: Each agency has implemented and operated : Each agency has implemented and operated individual systems in an efficient manner. What is individual systems in an efficient manner. What is the the rationale behind rationale behind the need for additionally the need for additionally implementing the Single Window system to replace implementing the Single Window system to replace the existing declaration form processing systems?the existing declaration form processing systems?

Chinese TaipeiChinese Taipei: If the cost of operating Single : If the cost of operating Single Window services and maintaining its infrastructure Window services and maintaining its infrastructure cannot be balanced by charge from the users, how cannot be balanced by charge from the users, how much annual much annual budgetbudget needs to be allocated by the needs to be allocated by the gov’t dept concerned in order to keep the SW gov’t dept concerned in order to keep the SW running smoothly?running smoothly?

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An example from each member

2. New Regulations or 2. New Regulations or AmendmentsAmendments

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Examples:Examples: Japan:Customs authority amended the Japan:Customs authority amended the article article

11 of "Act on Special Provisions for Customs of "Act on Special Provisions for Customs Procedure by Means of Electronic Data Procedure by Means of Electronic Data Processing System“Processing System“

Korea:Legal grounds for sharing information Korea:Legal grounds for sharing information with other countries in reciprocal conditions with other countries in reciprocal conditions were specified in accordance with were specified in accordance with Paragraph 3 Paragraph 3 (information exchange) of (information exchange) of Article 255 of the Article 255 of the Customs Act.Customs Act.

Chinese Taipei:Chinese Taipei’s Customs Chinese Taipei:Chinese Taipei’s Customs authority amended the authority amended the Article No. 10 of the Article No. 10 of the Customs Act Customs Act to provide legitimate base for SW to provide legitimate base for SW operation.operation.

3. Characteristics of the 3. Characteristics of the national national dataset dataset(1/3) (1/3)

Major Source of Major Source of Int’l Stds to harmonizeInt’l Stds to harmonizeJapanJapan:Some are based on UN/EDIFACT:Some are based on UN/EDIFACTKoreaKorea:Despite the fact that the Korea :Despite the fact that the Korea

Customs Administration has employed WCO Customs Administration has employed WCO DM as the standard for implementing Single DM as the standard for implementing Single Window, UN/CEFACT and some domestic Window, UN/CEFACT and some domestic standards are also being applied to items standards are also being applied to items that do not exist in the DMthat do not exist in the DM

Chinese TaipeiChinese Taipei:WCO Data Model V3.0 was :WCO Data Model V3.0 was the major source, whereas UN/CEFACT the major source, whereas UN/CEFACT CC10a was the second one to map withCC10a was the second one to map with

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Percentage Percentage of National Dataset fully compliantof National Dataset fully compliant Japan: Japan: Not availableNot available KoreaKorea: Comparing the WCO DM with 819 items of : Comparing the WCO DM with 819 items of

key forms used by the KCA found that 68.5% of the key forms used by the KCA found that 68.5% of the items identical with WCO DM, 6.5% were similar items identical with WCO DM, 6.5% were similar (some definitions, codes, etc. were similar), and (some definitions, codes, etc. were similar), and 25% were unique (items only existing in our e-25% were unique (items only existing in our e-documents)documents)

Chinese TaipeiChinese Taipei: Totally 478 Data Elements for 51 : Totally 478 Data Elements for 51 messages, among which 314 mapped to WCO DE messages, among which 314 mapped to WCO DE (66%) with remarks on some data elements for the (66%) with remarks on some data elements for the local needs, 164 added by TW as required (34%)local needs, 164 added by TW as required (34%)

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3. Characteristics of the 3. Characteristics of the national national dataset dataset(2/3) (2/3)

DifficultiesDifficulties Encountered in Harmonization Encountered in Harmonization JapanJapan: Though using international standards, the : Though using international standards, the

actual details often vary depending on each country. actual details often vary depending on each country. To set the details took some effortTo set the details took some effort

KoreaKorea: There are a host of difficulties resulting from : There are a host of difficulties resulting from differences between the work processes suggested differences between the work processes suggested by the WCO DM and KCS, resulting differences in the by the WCO DM and KCS, resulting differences in the structures of e-documents, some methods that are structures of e-documents, some methods that are only available in Korea for processing data, codes, only available in Korea for processing data, codes, etcetc

Chinese TaipeiChinese Taipei: The business process kept changing : The business process kept changing during the period because of BPR to meet the during the period because of BPR to meet the requirement of advanced shipment report and other requirement of advanced shipment report and other changes to customs declaration regulationschanges to customs declaration regulations

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3. Characteristics of the 3. Characteristics of the national national dataset dataset(3/3) (3/3)

An example from each member

4. Published or under development of 4. Published or under development of MIGsMIGs

Japan: All EDI basedJapan: All EDI based, e.g., CUSRES(Customs , e.g., CUSRES(Customs response message), CUSREP(Customs conveyance response message), CUSREP(Customs conveyance report message), CUSCAR(Customs cargo report report message), CUSCAR(Customs cargo report message), etc.message), etc.

KoreaKorea: Totally 678 e-Documents used for customs : Totally 678 e-Documents used for customs declaration developed by various governmental declaration developed by various governmental agencies. Some are agencies. Some are EDI-basedEDI-based, some , some XML-basedXML-based, , some some two formats compatibletwo formats compatible

Chinese TaipeiChinese Taipei36 customs XML-based36 customs XML-based MIGs, all WCO DM 3.0 MIGs, all WCO DM 3.0

compatible and EDI-based MIGs mappedcompatible and EDI-based MIGs mapped15 license/permission application 15 license/permission application MIGs, all MIGs, all

WCO DM 3.0 compatible and EDI-based MIGs WCO DM 3.0 compatible and EDI-based MIGs mappedmapped

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5. Service framework and 5. Service framework and system system architecture architecture(1/4)(1/4)

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Japan

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Korea

5. Service framework and 5. Service framework and system system architecture architecture(2/4)(2/4)

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Chinese Taipei SW Framework

5. Service framework and 5. Service framework and system system architecture architecture(3/4)(3/4)

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Chinese Taipei Service of SW

5. Service framework and 5. Service framework and system system architecture architecture(4/4)(4/4)

6. Declaration 6. Declaration ProcessesProcesses(1/5)(1/5)

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Japan: Naccs_Air

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Japan: Naccs_Sea

6. Declaration 6. Declaration ProcessesProcesses(2/5)(2/5)

Korea: Export/import process and files

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Exporter/proxy Single WindowAgency in charge of

checkingrequirements

Cargo declaration formTransmission of declaration

form to Customs

Receipt of information on errorcheck results, pre-loading check

results, etc.

Receipt of handling results

Transmission of correction request

Receipt of handling result

Receipt of export declaration certificate

Transmission of correction request

Receipt of correctionrequest

form/registration of itsdetails

Receipt of results of error checkand C/S

Requirements check request formExport declaration form Transmission of

requirements checkrequest form to related

agency/Transmission ofdeclaration form to customs

Receipt of cargo declaration form

Error check, pre-shipping checkand selection

Acceptance of cargo declarationform

Receipt of correctionrequest/approval of correction

request

Customs

Receipt of approval numberand approval details

Error check and C/S

Selection, inspection, andregistration of inspection targets

Acceptance of declaration formIssuance of export declaration

certificate

Check and registration of cargoto be shipped by air or by sea

Receipt of request formTransmission ofapproval details

830

5AS

961

54 forms, including

BR1

5CD/SCD, ACD

5VK, 5VL, etc.

5VK, etc.

5CG/ACA,SCA, etc.

5EF, etc.

6. Declaration 6. Declaration ProcessesProcesses(3/5)(3/5)

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6. Declaration 6. Declaration ProcessesProcesses(4/5)(4/5)

Chinese Taipei: part of clearance for export

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Accep

t D

eclaration

C1

Exam

C2

C3

C3

Clas

sificatio

n

& V

aluatio

n

Summit

DeclarationD

uty

Co

llection

Releas

e

Sh

ipm

ent P

ick-up

Payment

Customs

Declaration

Necessary customs declaration documents:

C1: No document needed

C2: Import declaration report with attachment of Bill of Lading, Invoice, packing list. P/L and other necessary license and/or permission documents may be submitted afterward, prior to shipment release

C3: Amended import declaration report and other documents as in C2

Exam

C1 Exemption from Documentation and ExaminationC2 Document ReviewC3 Document Review and Physical Examination prior to ValuationC4 Doc Review and Physical Valuation prior to Exam(Shipment release in wh)

One

example

6. Declaration 6. Declaration ProcessesProcesses(5/5)(5/5)Import Cargo Clearance Process of Chinese Taipei Import Cargo Clearance Process of Chinese Taipei

JapanJapan::The Advance Filing Rules will be The Advance Filing Rules will be

implemented in implemented in March 2014March 2014Which require a vessel operator or a Which require a vessel operator or a

NVOCC to electronically submit to the NVOCC to electronically submit to the Customs info on maritime container Customs info on maritime container cargoes to be loaded on a vessel intended cargoes to be loaded on a vessel intended to entry into a port in Japan, in principle to entry into a port in Japan, in principle no later than 24 hours no later than 24 hours before departure before departure of the vessel from a port of loadingof the vessel from a port of loading

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7. Advance Cargo Info 7. Advance Cargo Info ReportReport(1/4)(1/4)

KoreaKorea Shipping Invoice Submission Scheme was Shipping Invoice Submission Scheme was

implemented by the Customs Administration implemented by the Customs Administration in 2012in 2012 Sea-freight importSea-freight import

(Default)(Default)24H24H before loading cargo at its shipping before loading cargo at its shipping portport

(Close-range regions)Prior to departure of the (Close-range regions)Prior to departure of the vesselvessel

(Bulk cargo)(Bulk cargo)4H 4H before entry of the vesselbefore entry of the vessel Sea-freight exportSea-freight export

(Default)(Default)samesame as import as import (Close-range regions)Before loading cargo onto the (Close-range regions)Before loading cargo onto the

vessel or vessel or 30 minutes 30 minutes before departurebefore departure (Bulk or transshipment)Prior to departure of the vessel(Bulk or transshipment)Prior to departure of the vessel (Export items to be declared on board) (Export items to be declared on board) Within 24H Within 24H

after departure of the vesselafter departure of the vessel25

7. Advance Cargo Info 7. Advance Cargo Info ReportReport(2/4)(2/4)

KoreaKorea Air-freight importAir-freight import

(By default)(By default)4H4H before entry of the aircraft before entry of the aircraft (Close-range regions)Prior to departure of the aircraft (Close-range regions)Prior to departure of the aircraft

from its shipping airportfrom its shipping airport (Express cargo)(Express cargo)1H1H before entry of the aircraft before entry of the aircraft

Air-freight exportAir-freight export Submission shall be finalized before loading cargo Submission shall be finalized before loading cargo

on to the aircraft or on to the aircraft or 30 minutes30 minutes before its before its departure departure

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7. Advance Cargo Info 7. Advance Cargo Info ReportReport(3/4)(3/4)

Chinese TaipeiChinese Taipei Sea-freight export manifestSea-freight export manifest::The export manifest should be reported 24 hours The export manifest should be reported 24 hours

before the shipment is loaded on the export vessel. The export manifest (message before the shipment is loaded on the export vessel. The export manifest (message N5202 907) should be submitted to the Single Window by the transportation carrier N5202 907) should be submitted to the Single Window by the transportation carrier (or his service agent) through transmission of the VAN service provider, which will (or his service agent) through transmission of the VAN service provider, which will be accepted by the Customs and operated accordinglybe accepted by the Customs and operated accordingly..

Sea-freight export customs declarationSea-freight export customs declaration::The shipper or his outsourced The shipper or his outsourced customs broker needs to submit the formal export customs declaration report customs broker needs to submit the formal export customs declaration report (message N5203) through VAN to the Single Window 1 hour before the (message N5203) through VAN to the Single Window 1 hour before the cargo/shipment arrives at the customs control zone, which will be received and cargo/shipment arrives at the customs control zone, which will be received and handled by the Customs accordingly. The Customs Control Zone covers container handled by the Customs accordingly. The Customs Control Zone covers container yard and warehouse for the in-land and port shipment. yard and warehouse for the in-land and port shipment.

Air-freight export manifestAir-freight export manifest::The shipper or his outsourced customs broker The shipper or his outsourced customs broker needs to transmit the message of export manifest N5202 to the Customs via Single needs to transmit the message of export manifest N5202 to the Customs via Single Window with VAN’s service 30 minutes before the aircraft departsWindow with VAN’s service 30 minutes before the aircraft departs. .

Air-freight export customs declarationAir-freight export customs declaration::The shipper or his outsourced The shipper or his outsourced customs broker needs to submit the message of export declaration N5203 to the customs broker needs to submit the message of export declaration N5203 to the Customs via Single Window with VAN’s service 1 hour before the container/goods Customs via Single Window with VAN’s service 1 hour before the container/goods arrives in the control Zone.arrives in the control Zone.

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7. Advance Cargo Info 7. Advance Cargo Info ReportReport(4/4)(4/4)

1

Thank you!Thank you!

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I. CSC Survey period: July. 2 ~ Aug.10 2010– Resources Needed from Overseas Experts, Thailand,

Mongolia– Resources Provided to Members, Chinese Taipei, Iran

II. eCOO Survey period: 21 Jan. ~15 Feb. 2011– Role players involved in the value chain– Annual statistics of COO– Data elements required for application for COO– Time to be taken, averagely, to process the COO– Legal issues involved in eCOO– Security issues involved & level of IT security required– IT infrastructure for issuing, transmitting, and archiving– Countries/economies are on the high priority list that the COO

authority of your country/economy intends to exchange eCOO with

– Mongolia, Pakistan, Iran , Chinese Taipei

Works Conducted by CSC-1Works Conducted by CSC-1

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Summary - Summary - Training SurveyTraining Survey

• Few responses to the survey• Funding issues

– For HoD whose country/economy wants to make request to the AFACT Secretariat for training/consultancy by the overseas experts arranged by AFACT Secretariat

• Accommodation (4 star ht’l or equivalent), local transportation, venue, food, and other relevant expenses

– For AFACT Secretariat to fund international flight and visa application

– Experts, instead, need extra compensation for the time spent

• AFACT Webpage for e-Learing of eBusiness and trade facilitation– Source of e-Learning materials– Facility provided by AFACT Secretariat

• Collaboration with UNESCAP– UNNExT

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Collaboration with UNNExTCollaboration with UNNExT

Share with AFACT the existing training materials on the AFACT Website

-- Training-of-Analysts Workshop on BPA for Trade

Facilitation Sharing with AFACT the existing guides on the AFACT Website

-- Business Process Analysis (BPA) Guide for Simplification of

Trade Procedures

-- UNNExT Briefs on “Towards a Single Window Trading

Environment”

-- Data Harmonization Guide (2011)

-- Regional study on “Improving regional Trade Procedures” (2011) Joint training programs held in EDICOM and at some AFACT member countries/economies Joint work on tools and guidelines development

Summary of Survey Findings-eCOOSummary of Survey Findings-eCOO

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Lack of responding to the survey, only 4 members joined, i.e. Mongolia, Pakistan, Iran, and Chinese Taipei.

Certificate of Origin is very negotiation oriented between trading countries based on bi-lateral trading agreement. Whether or not required for COO document by the

importing country Whether or not mandatory for exporters to submit COO

document while declaring customs Except for CT all three members still issue paper/electronic

certificate of origin, but can be applied through Internet. In CT the exchange volume of eCOO message is still very

small, referring to the case between Korea and CT, due to the dual system (either eCOO messaging or paper/electronic document submission)

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I. Single Window Survey in AFACT EconomiesSingle Window Survey in AFACT Economies Purposes:

To find out the status of practices with respect to single window in AFACT members

The questionnaire form V1.0 was designed by the Vietnamese team for Taskforce Team

Survey period:27 February~, 9 May ~ 31 August 2011

8 members replied : Chinese Taipei (CT), Iran(IR), Japan (JP) , Korea(KR),

Mongolia(MN), Pakistan(PK), Thailand(TH), Viet Nam(VN)

Works Conducted by CSC-2Works Conducted by CSC-2

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SW Survey Subject ItemsSW Survey Subject Items1. Legal and Policy Framework for Single Window (SW) - Policy -Law/Act -Legal Texts under Law/ Act - Others

2. Agencies responsible for steering/ leading/ managing/ coordinating SW

3. Agencies/institutions responsible for organizing and implementing SW

4. Agencies/institutions providing SW (or e-Customs) Services

5. Names of procedures (Services) of SW/ e-Customs system

6. Standards in SW (or e-Customs services)7. Other documents related to SW (or e-Customs Services)

- Slides with contents of SW or e-Customs services)

- Brief on Framework and legal issue  on NSW - Customs Infrastructure with respect to IT software and hardware