2011 feb board of management meeting minutes · february 2011 board of management meeting minutes...

February 2011 Board of Management Meeting Minutes Manning Valley Hockey Association

Minutes of the February Board of Management Meeting Held on the 21st February 2011


Board of Management Action Sheet

Updated Jan 2011 Minute

number

Item Person Involved

Content When Status

7.6 Goal Netting (DC) To see

“Bridgey”

Netting of goals at both synthetic fields needs to be investigated. (DC) to approach T Tisdell to see if he can help

Before Season starts

O

9.5 Removal of hockey goals from end of Alan Taylor Field

(AS) Sprio Verella liasing with

Stuart

Stuart Ferguson to be asked to take back goals to St Clairs

ASAP O

9.j IGA Stores for Equipment

(AS) To approach IGA for sponsorship for hockey equipment

When ever

NS

April Board of Management Meeting


11 a Signs at field (JS) Remove Tallwoods Sign

Barrier’s Sign to be relocated

soon O

July Board of Management Meeting

6. iv Business Activity Statement

DM Business Activity Statement has been received from the Australian Taxation Office. With GST registration information. DM to investigate association’s GTS status.

ASAP O

4 February 2011 Board of Management Meeting Minutes Manning Valley Hockey Association

Field

9.v Business Loan DM Check with Commonwealth bank ASAP O

7.e Annual Report

(TS) Complete Annual Report with info from Rep Teams/Divisional Reports

ASAP O

g.i Turf (DT) Inform players /others about entering the turfs when not involved in matches Inform teams about putting out and taking in bins

ASAP O

October Board of Management Meeting

6.i Accounts for signage

DM Cougars have been sent accounts for Sign Rental $300.00

ASAP O

b.i RSA List LT List of members with their RSA to be displayed at Bar as part of Good Sports Requirements

ASAP O

c.ii Coaching Clinic AS Invitation to Australian Players to attend clinic. O

8.a.i Smoking Policy FB/ Smoking Policy to be reviewed to suit the Association’s requirements.

ASAP O


8.d Risk Assessment JS LT

Policy Document be put into a folder to be kept at the club house/information to be displayed to inform of their location. LT to get policies from hospital

ASAP O

January Board of Management Meeting

6.i Belting for Terry Launders Field

Stuart Ferguson

TS

Purchase of Rubber belting at auction? TS to speak to Stuart Ferguson

Before Vet Champion-

ships

O

8.b Limited Liquor Licence

FB Seek an Application to change our licence conditions/ Contact Beth Fuller

ASAP O

9.b.i Constitution FB,JM,JS and LT

Draft an Association Constitution to replace the present MHA Constitution. This will incorporate the new requirements as detailed in the sample provided by NSW Department of Fair Trading. Hockey NSW sample will also be used as a guide. Feedback and a legal review will be requested.

ASAP O

9.e Schools Turf Booking

JS Notify schools regarding procedures for hiring the Synthetic Turf Fields and that prior notice would be appreciated.

School Term One

O

10.iii Bobby Pins on Turf

DT/JS Due to OHS Concerns regarding injuries that may result from bobby pins left on the Synthetic Fields it was resolved that they be banned from been worn onto the fields. Notices to be placed on the notice boards plus clubs to be informed of the decision.

Before season begins

O


10.ix Promotions Night

BF Keep date early Mach until after Joint Match Committee Meeting

After Match Committee

meeting

O

xi Malloys Pies JS Due to ill health John Munro has ceased trading as Malloy’s Pies. The secretary is requested to write to him thanking for his service to the association over the many years that he has been trading

ASAP O

10xxx Summer Competition

JS Committee for summer competition be contacted to give ‘breakdown’ where income came from.

ASAP O

January 2011

8 b. Receipts from Shane Green

JS JS to contact Shane for petrol receipts to allow for DM to pay him the final amounts due.

Soon O

6.4 Promotions Night

BF All members to be invited RSVP to Secretary by 12th March 2011

Before 12th March

Key : NS = NOT STARTED O = ONGOING C = COMPLETE


MANNING VALLEY HOCKEY ASSOCIATION MINUTES OF February 2011 BOARD OF MANAGEMENT MEETING

Date of meeting 21st February 2011 Meeting venue: M. V.H.A Clubhouse Meeting Opened 7.30 pm

Present: Dianne Cubbin (DC), Tony Smith (TS), Lynne Turner (LT), Jane McNeill (JM) ,Bronwyn Fuller (BF),Dylan Turner (DT) Debra McGillicuddy (DM) and John Surtees (JS)

1. Apologies: Alan Steere and Frank Birkefeld 2. Absent: Jane McNeill 3. Visitor: Nil 4. Declaration of Conflicts of Interest

Nil

5. Confirmation of the Minutes of the January B.O.M held on 24th January2011

Motion: ‘That the Minutes of the Jan B.O.M. Meeting be signed as a true and correct record’.

Moved: (JS) Seconded: (TS)

Carried

6. Matters Arising from Minutes of the Jan Board of Management

i. Purchase of Pies and Sausage Rolls After taste testing of from different bakeries pies and sausage rolls will be purchased from Andy’s at Milligan Street Chatham. GTCC informed canteen that pies and sausage rolls do not have to be individually bagged.

ii. Limited license


LT paid for single event license for State Veterans Championships.

iii. M.V.H.A Competition dates for 2011

Joint Match Committee has set dates;

Grand Finals – 16th September for D4/D$ Women’s

17th September All other divisions

iv. Promotion’s Night

All members to be invited RSVP to Secretary by 12th March 2011.

v. RSA Certificates

LT still needs copies of some members RSA Certificate for inclusion in her register

7. Correspondence Motion; ‘That the correspondence be accepted as tabled’ Moved: (JS) Seconded: DC

Carried 8. Business Arising from The Correspondence

i. Television Promotion Carry over to General Business

9. Directors Reports

a. Finance Director

Payment of Accounts


Motion: That all outstanding accounts that have been invoiced be paid. Moved: (DM) Seconded: (TS)

Carried i. Payment frequency for Shane Green

JS to contact Shane Green to find out how often he wants to be paid during the season.

b. Field Director/ Club House Manager

i. Mat for entrance to clubhouse Motion: “JS and DM to liase with each other to ascertain the best quote for an entrance mat for clubhouse and purchase same. The size of mat to be 1500x1500 with M.V.H.A Logo and be fire rated to meet the Building Code”

Moved: (LT) Seconded: (BF)

Carried c. Umpires Director

Nil

d. Records Director

TS has not received some reports. The board requested that he produce the 2010 Annual Report regardless of some reports not being submitted.

e. Turf Director

i. Signs for Turf Fields JS and DT to develop a set of rules for turf field and organize signs displaying these rules at the entrance at each field. ii. DT to organize netting for goals

f. Coaching Director On holidays

g. Promotions Director


State Over 55 Veterans Championships (BF) to organize media coverage.

h. Women’s Division Nil

i. Men’s Division

Nil

i. Junior Division Nil

10. General Business

i . Television Promotion.

Board supports the proposal put to it from the Junior Sub Committee for Prime TV advertisement. Motion: That the Junior Division’s proposal for an advertisement on Prime Television be endorsed”. Moved: DC Seconded: TS

Carried i i . Door into canteen be split

Meeting resolved that the door into the canteen be split and a shelf added. This will a. help control access to canteen and b. satisfy liquor license requirements about purchase of food by minors. With this change LT will need to increase rostered members by one from 6pm to closing time.

i i i . Bay Maree

Top trays to be kept and rest of bay maree be sold.

iv . Dynamic Lifter for grass around club house


JS to purchase and fertilise grass around clubhouse with ‘dynamic lifter’

v. Lockable tap for top floor concrete apron of clubhouse be organized.

Meeting endorsed Lockable tap for top floor of clubhouse

vi . Association Mower

Motion: That Sharps be requested to service and repair mower as per their quote.

Moved: (JS) Seconded: (DT)

Carried

i. Cool room for Canteen

Js to investigate cost of a cool room for canteen as a way of reducing electricity consumption.

ii. Canteen Float

iii. Gloria’s float be increased by $20.00

Being no further business the meeting was closed 9.50 pm Next Board Meeting will be held at the clubhouse at the Taree Hockey Centre on 21st March 2011 at 7.30 pm Signed: _______________________________ Signed:________________

Secretary President

February 2011 Board Manning Valley Hockey Association Meeting Minutes

Attachment A: Inward

Attachment B: Attachment B: September 2011– January 2011 Correspondence [AT of 24/01/2011]

Inward

Reference Number

Date Business

AT12011 1/2/2011 Rose Hotbake Quote for pies /sausage rollsAT22011 1/2/2011 Canberra Regional Boys Carnival AT32011 1/2/2011 Hockey NSW E NewsAT42011 1/2/2011 Hockey NSW Association and Club Information * AT52011 17/2/2011 Commonwealth Bank Loan Statement CR $299633.00AT62011 17/2/2011 Association Web Page questionnaire Sharks AT72011 17/2/2011 Association Web Page questionnaire Wingham AT82011 17/2/2011 Summer Comp letter Summary of activities*AT92011 17/2/2011 Grant Coleman Prime TV Proposal*AT112011 17/2/2011 Marlene Clubhouse carpetAT112011 17/2/2011 Brenda Meldrum – Travel claim*AT122011 19/2/2011 Hockey NSW Umpire Development InfoAT132011 19/2/2011 Bean Me Up Coffee brochure *AT142011 21/2/2011 Joint Match Committee Meeting Minutes *AT152011 17/2/2011 Logo Mats quote for mat for front of club house * AT162011 18/2/2011 Bill Collins Art Work for Australian Country Association RepsAT172011 18/2/2011 HockeyNSW ENewsAT182011 18/2/2011 Hunter Power Conference meeting dateAT 192011 17/2/2011 Lynne Turner Prime TV Request for payment AT202011 17/2/2011 Mens preseason Carn iva lAT212011 16/2/2011 Photos from Sharks for web pageAT222011 17/2/2011 Caroline Rosser Registration with NSW for Maddy AT232011 15/2/2011 OzSports and Hockey NSW Development Camps AT242011 14/2/2011 Sharks Photos for Web Site


AT252011 14/2/2011 HNSWCHockey NSW logos jpeg filesAT262011 8/2/2011 HNSW Hockey NSW Hosting Agree for State AT272011 15/2/2011 HNSW 2010‐11 Indoor and Summer competition AT282011 15/2/2011 HNSW 2010‐11 Indoor and Summer Competitions AT292011 15/2/2011 Hockey NSW Charter and By Laws ‐ clean copy Version 1.pdfAT302011 15/11/2011 Mike Rowe Memorial 7 a side Carnival.docx Grafton AT312011 3/2/2011 television quote from retravision0001.pdfAT322011 15/2/2111 Pink Hygiene Account $87.84*AT332011 15/2/2011 Advanced Coast Security $220.00 overdue plus 3 mth $257.40*AT342011 15/2/2011 Sharks Tractors Service quote for mower $701.71


Attachment B: Treasurer’s Report for January Board of Management


Attachment C Notes from Joint Match Committee Meeting held on 10th February, 2011 7.30pm

Present:

Lynne Turner Tigers (Women)

Jane McNeill Great Lakes Strikers (Women)

Bronwyn Fuller Chatham (Women)

Amanda Gollan Town (Women)

Claire Woollard Club Taree Cougars (Women)

Shane Green Club Taree Cougars (Men)

Adam Johnson Chatham (Men)

Rod Collier Taree West (Men)

Michelle Collier Taree West (Women)

Grant Coleman Wingham (Men)

Maree Green Wingham (Womens)

Donna Neilsen Wingham (Juniors)

Dylan Turner Chatham (Juniors)

Rebbecca McDonald Sharks (Women)


Discussion held concerning Grand Final Format ‐

Pro’s and con’s of having Junior grand final on the same day as Seniors. Noted that there will only be three Junior Grand Final games on the Saturday that would still have all grand finals on the same weekend. Motion put forward by Jane McNeil and seconded Amanda Gollan for the following format:

Friday Div 4 women (ATF) 6.30pm Div 4 Men 8.00pm ATF

Saturday Div 3 Women (ATF) 1.30pm

Div 2 Women (ATF) 3.30pm Div 2 Men (TLF) 3.30pm

Div 1 Men (ATF) 5.30pm

Div 1 Women (AFT) 7.30pm

Motion voted on with the following result 5 for the motion and 9 against. Noted that motion was defeated.

Rod Collier moved a motion for the following Grand Final format and seconded by Dylan Turner.

Friday Div 4 women (ATF) 6.30pm Div 3 Women 8.00pm ATF

Saturday Div 2 Women (ATF) 1.30pm Div 3 Men 1.30pm

Div 2 Men (TLF) 3.00pm

Div 1 Women (ATF) 4.30pm

Div 1 men (AFT) 6.00pm


Motion voted on 10 for and 4 against.

Still to ascertain if Port are going to join our Comp for 2011. Michelle put forward that if Port wanted to play in our competition then they should be included for full comp. Noted that if Division 1 Women were given the prime timeslot of a Saturday afternoon when play the away teams then they would be given the late game timeslots for other matches played against local team.

Competition to commence on the 31st March for Mens and 1st April for Women and Junior would commence on the 2nd April. Noted that the Women would start on the AFT field. Team nominations would need to be in by the 1st March.

Discussion held re Canteen Duties – noted that Canteen roster to run on the same format as 2010 but with the roster being published with notice to team. Noted that the Senior Canteen roster can’t be done until both the men and womens draws are completed and published.

For 2011 draw format from the Web page to be used so the the draw can be posted on this web page.

Meeting Closed 8.30pm


Calendar for 2011 Season

Date Event

14 Feb Hockey NSW Affiliation and Membership Fees Due/Affiliation Form Due

27 Feb Men’s pre season competition Taree -Hybrid Surface

4 March Wingham Hockey Club Gala Day Rec Centre 10 am – 2 pm

5-6 March Country v City Lithgow Hockey Centre

11-13 March U18 Women's Newcastle International Hockey Centre

14 March M.V.H.A Promotion Night 6pm Clubhouse – All members invited

19 March Mike Rowe Memorial 7 a side Carnival Mens Carnival Grafton

20 March Newcastle Under 17 Carnival Newcastle International Hockey Centre.

25-27 March Men's Over 55's Taree Recreational Centre

31 March Association Men’s Competition Commences

1 April Association Women’s Competition Commences

2 April Association Junior Competition Commences

1-3 April U17 Men's Cooke Hockey Complex Bathurst


8-9 April Hockeyroos vs Argentina Sydney Friday 7.00 pm Saturday 4 pm.

10 – 12 April Under 15 Boys Development Camp Newcastle

13 – 15 April Under 15 Girls Development Camp Newcastle

15-17 April Girls Under 13 Development Camp Bathurst

17 – 19 April Under 14 Boys Development Camp Tamworth

29 April - 1 May Men's Over 50's Jubilee Park Wagga Wagga

30 April HNSW Registration Fees 1st Instalment Due

13-15 May Open Men Newcastle International Hockey Centre

22 May Hunter Conference Under 15 Hunter Conference Carnival in Taree

3-5 Jun Men's Over 45's Central Coast Hockey Complex

U15 Girls New England Hockey Centre Armidale

11-13 June U15 Boys Macarthur Regional Complex Liverpool

19 June Hunter Conference U13 carnival to be held at Newcastle

24-26 June

Open Women Illawarra Credit Union Stadium

Men's Over 40's Macarthur Regional Complex

30 June HNSW Registration Fees 2st Installment Due. All Registrations entered on Hockey Net


2-4 July U13 Boys Goulburn Hockey Centre

15-17 July U13 Girls Taree Recreational Centre

24 July Hunter Conference Under 11 carnival to be held at Scone

28-31 July Women's Vets Cooke Hockey Complex Bathurst

16 September M.V.H.A Inc Women’s Div 3 and Div 4 Grand Finals

17 September All other M.V.H.A Inc Women’s / Juniors and Men’s Grand Finals

1 Nov M.V.H.A Turf Loan Repayment Due

2011 feb board of management meeting minutes · february 2011 board of management meeting minutes...

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