2011 annual meeting presentation

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Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership “Ask not what your Association can do for you, but what you can do for your Association.” Call to Order | Establishment of Quorum

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Page 1: 2011 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership

“Ask not what your Association can do for you, but what you can do for your Association.”

Call to Order | Establishment of Quorum

Page 2: 2011 Annual Meeting Presentation

v  Please save your questions for the end of the presentation

v  Use the paper provided to notate questions

v  The meeting is not intended to resolve unit specific issues

v  Please silent cell phones

v  If you need to take a call please step away

v  Restrooms

Meeting Incidentals

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Welcome Members

Page 3: 2011 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership

Introductions

Page 4: 2011 Annual Meeting Presentation

Tony S. Vines Association President Term 2008-2011 Cody Grizzoffi Association Vice President Term 2010-2013 Elliot Norman Association Vice President Term 2009-2012

Mary Leclere Association Treasurer Term 2010-2013

Chase L. Vines Association Secretary Term 2009-2012

Association Directors

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Board of Directors Officer Role Term

Page 5: 2011 Annual Meeting Presentation

You may contact us anytime

[email protected] or

[email protected]

Association Directors

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Contact Information

Page 6: 2011 Annual Meeting Presentation

v  Jason Cook - Resigned July 2011

v  Karen Cooper - Interim Community Manager

v  David Layman – New Community Manager

Community Manager

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Transition

Page 7: 2011 Annual Meeting Presentation

David Layman, Community Manager [email protected]

Principal Management Group of Houston, AAMC

11000 Corporate Centre Drive, Suite 150, Houston, Texas 77041

Main: (713) 329-7100

Direct: (713) 329-7154

Fax: (713) 329-7198

Community Manager

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Contact Information

Page 8: 2011 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership

Communication

Page 9: 2011 Annual Meeting Presentation

v  Personal Emergencies call 9-1-1

v  Property-Wide Emergencies call Customer Care at (713) 329-7171 On-Call Manager Available 24/7

Must Affect More Than One Unit e.g. Sewage Backup

v  Resident’s Customer Care at (713) 329-7171

Communication

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Phone Support

Page 10: 2011 Annual Meeting Presentation

v Online Form

http://Support.MontrosePlaceTownhomes.com

v  Email Online Request

[email protected]

Communication

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

On-Line Support Request

Page 11: 2011 Annual Meeting Presentation

v  Knowledge Base (Forums)

http://Support.MontrosePlaceTownhomes.com/forums

v General Property Information

http://MontrosePlaceTownhomes.com

Useful to those selling their property

Communication

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Information Resources

Page 12: 2011 Annual Meeting Presentation

v  HomeOwner Elite® Phone Broadcast System

Property-Wide Announcements e.g. Water shutoff notice

v  AssociaAccess® Online

Member Billing and Account Information

URL: https://access.associaonline.com/default.aspx?branchid=6

Communication

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Information Resources

Page 13: 2011 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership

Common Element

Page 14: 2011 Annual Meeting Presentation

v  Pool Filter Replacement

v  LED Pool Light

v  Landscaping (Post Hard Freeze)

v  Tree Pruning (Affecting Residents 29, 30, 12)

v  New Lighting

v  Laundry Room Breaker Panel Replacement

Common Element

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Past-Year Accomplishments

Page 15: 2011 Annual Meeting Presentation

v  Discovery: Replace Hot Water Artery (Bldg. A, B, and C)

v Move Pool Side Water Hose Outlets

v  Replace Stairwell Platform (by Unit 10 & 28)

v  Repair & Paint Gates, Rails, Bars (new color)

v  Touchup Benches, Pool Tables, Upper Walkways

v  Pool Filter Fence Repair

v  Dumpster Area: Move Gate; New Slates; Solution to Smell

v  Pool Side Grill Replacement (3-year Life-Cycle) Spring Project

Common Element

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Next-Years Initiatives

Page 16: 2011 Annual Meeting Presentation

v  Pest Control New service provider—Truly Nolen

Termite Plan

Site Extermination Proposal

Mosquito Treatment

Common Element

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

On-Going Maintenance

Page 17: 2011 Annual Meeting Presentation

v  Pictures Speaks Volumes

Common Element

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

On-Going Maintenance

Page 18: 2011 Annual Meeting Presentation

v  Illegal Dumping & Littering

$200 Fine + Cost of Removal

Trash that does not make it in the dumpster

Furniture left for the Association to facilitate removal

Cigarette Buds

Trash left in upper walkways

Common Element

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

On-Going Maintenance

Page 19: 2011 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership

Financials

Page 20: 2011 Annual Meeting Presentation

v  Assets: Operating, Reserve, Prep-Paid Insurance

$62,389.25

v  Home Improvement Loan Balance

$111,993.65

Financials

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

State of the Association—Effective June 30, 2011

Page 21: 2011 Annual Meeting Presentation

v Water & Drainage Fee

$800.00+ Annually

v  Master Insurance Coverage

$2,000.00+ Annually

v  Electricity

LED Pool Light

Move to corporate plan

v  Grounds Maintenance (Landscape Post Hard Freeze)

Financials

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Notable Variances

Page 22: 2011 Annual Meeting Presentation

v  Forecast Positive

v  Assessment Holding at $250.00

v  No Foreseen Change

Financials

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Maintenance Assessment

Page 23: 2011 Annual Meeting Presentation

v Members can view records at anytime

v Make a request

v Management Company will schedule

v  Location is at their office

Financials

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Request Viewing

Page 24: 2011 Annual Meeting Presentation

v  Access to your account financials

v  Real-Times Information

v  URL: https://access.associaonline.com/default.aspx?branchid=6

Financials

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

AssociaAccess® On-Line

Page 25: 2011 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership

Election of Directors

Page 26: 2011 Annual Meeting Presentation

v One term up this fiscal year

v  Incumbent –Tony Vines (me)

v  Take nominees from the floor

v  Distribute ballots

v  Vote

v  Tally

v  Announce

Election of Director(s)

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Nominees and Voting

Page 27: 2011 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership

Questions & Answers

Page 28: 2011 Annual Meeting Presentation

v  Please keep comments & questions to 3-5 minutes

v  Please do not over talk any guest

v  Please be positive & constructive

v  Forum not for individual inquiries only property-wide topics

Question & Answer Session

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Open Forum

Page 29: 2011 Annual Meeting Presentation

v  All Directors are required to remain for a quick Executive Session to elect officer roles.

Question & Answer Session

Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership

Directors—Not So Fast

Page 30: 2011 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership

Adjourn Membership

Page 31: 2011 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership

Executive Meeting