2011 annual meeting presentation
DESCRIPTION
TRANSCRIPT
Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership
“Ask not what your Association can do for you, but what you can do for your Association.”
Call to Order | Establishment of Quorum
v Please save your questions for the end of the presentation
v Use the paper provided to notate questions
v The meeting is not intended to resolve unit specific issues
v Please silent cell phones
v If you need to take a call please step away
v Restrooms
Meeting Incidentals
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Welcome Members
Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership
Introductions
Tony S. Vines Association President Term 2008-2011 Cody Grizzoffi Association Vice President Term 2010-2013 Elliot Norman Association Vice President Term 2009-2012
Mary Leclere Association Treasurer Term 2010-2013
Chase L. Vines Association Secretary Term 2009-2012
Association Directors
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Board of Directors Officer Role Term
You may contact us anytime
Association Directors
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Contact Information
v Jason Cook - Resigned July 2011
v Karen Cooper - Interim Community Manager
v David Layman – New Community Manager
Community Manager
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Transition
David Layman, Community Manager [email protected]
Principal Management Group of Houston, AAMC
11000 Corporate Centre Drive, Suite 150, Houston, Texas 77041
Main: (713) 329-7100
Direct: (713) 329-7154
Fax: (713) 329-7198
Community Manager
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Contact Information
Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership
Communication
v Personal Emergencies call 9-1-1
v Property-Wide Emergencies call Customer Care at (713) 329-7171 On-Call Manager Available 24/7
Must Affect More Than One Unit e.g. Sewage Backup
v Resident’s Customer Care at (713) 329-7171
Communication
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Phone Support
v Online Form
http://Support.MontrosePlaceTownhomes.com
v Email Online Request
Communication
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
On-Line Support Request
v Knowledge Base (Forums)
http://Support.MontrosePlaceTownhomes.com/forums
v General Property Information
http://MontrosePlaceTownhomes.com
Useful to those selling their property
Communication
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Information Resources
v HomeOwner Elite® Phone Broadcast System
Property-Wide Announcements e.g. Water shutoff notice
v AssociaAccess® Online
Member Billing and Account Information
URL: https://access.associaonline.com/default.aspx?branchid=6
Communication
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Information Resources
Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership
Common Element
v Pool Filter Replacement
v LED Pool Light
v Landscaping (Post Hard Freeze)
v Tree Pruning (Affecting Residents 29, 30, 12)
v New Lighting
v Laundry Room Breaker Panel Replacement
Common Element
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Past-Year Accomplishments
v Discovery: Replace Hot Water Artery (Bldg. A, B, and C)
v Move Pool Side Water Hose Outlets
v Replace Stairwell Platform (by Unit 10 & 28)
v Repair & Paint Gates, Rails, Bars (new color)
v Touchup Benches, Pool Tables, Upper Walkways
v Pool Filter Fence Repair
v Dumpster Area: Move Gate; New Slates; Solution to Smell
v Pool Side Grill Replacement (3-year Life-Cycle) Spring Project
Common Element
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Next-Years Initiatives
v Pest Control New service provider—Truly Nolen
Termite Plan
Site Extermination Proposal
Mosquito Treatment
Common Element
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
On-Going Maintenance
v Pictures Speaks Volumes
Common Element
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
On-Going Maintenance
v Illegal Dumping & Littering
$200 Fine + Cost of Removal
Trash that does not make it in the dumpster
Furniture left for the Association to facilitate removal
Cigarette Buds
Trash left in upper walkways
Common Element
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
On-Going Maintenance
Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership
Financials
v Assets: Operating, Reserve, Prep-Paid Insurance
$62,389.25
v Home Improvement Loan Balance
$111,993.65
Financials
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
State of the Association—Effective June 30, 2011
v Water & Drainage Fee
$800.00+ Annually
v Master Insurance Coverage
$2,000.00+ Annually
v Electricity
LED Pool Light
Move to corporate plan
v Grounds Maintenance (Landscape Post Hard Freeze)
Financials
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Notable Variances
v Forecast Positive
v Assessment Holding at $250.00
v No Foreseen Change
Financials
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Maintenance Assessment
v Members can view records at anytime
v Make a request
v Management Company will schedule
v Location is at their office
Financials
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Request Viewing
v Access to your account financials
v Real-Times Information
v URL: https://access.associaonline.com/default.aspx?branchid=6
Financials
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
AssociaAccess® On-Line
Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership
Election of Directors
v One term up this fiscal year
v Incumbent –Tony Vines (me)
v Take nominees from the floor
v Distribute ballots
v Vote
v Tally
v Announce
Election of Director(s)
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Nominees and Voting
Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership
Questions & Answers
v Please keep comments & questions to 3-5 minutes
v Please do not over talk any guest
v Please be positive & constructive
v Forum not for individual inquiries only property-wide topics
Question & Answer Session
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Open Forum
v All Directors are required to remain for a quick Executive Session to elect officer roles.
Question & Answer Session
Montrose Place Townhomes Owners’ Assoc. 2011 Annual Meeting of the Membership
Directors—Not So Fast
Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership
Adjourn Membership
Montrose Place Townhomes Owners’ Assoc. Inc. 2011 Annual Meeting of the Membership
Executive Meeting