2010 institute minute schedule

FINALSend copies to your Deparrtment Heads.

RI Director John T. Blount, ConvenerPDG Brad Howard, Institute Chair

Send corrections or changes to Michael J. Fishat [email protected]

Executive Committee: Rod Belton, Jan Lindsay, Brenda Cressey, Bill Mayhood, Candy Pierce, Pam Russell, Hal

Darcey, Mark Von Hoetzendorff, Joan Firkins, Wyn Spiller , Sally Gray, Arlene Greenberg.

2010 Rotary InstituteMinute Schedule

2010 ZONE INSTITUTE MINUTE SCHEDULE

# Start Time End Time H:MM Function # Audience Room Coordinator Presenter / Speaker Setup / GDR - BEO# A/V - Committee Hotel Misc Notes

1

2 12:00 PM 6:00 PM 6:00 GETS/GNATS Educational Exec. Committee

See GETS/GNATS Minute Schedule for

additional information

3

4 6:00 AM 10:30 PM 16:30 GETS/GNATSSee GETS/GNATS Minute Schedule for


5 9:45 AM 10:45 AM 1:00 Education / Hyatt Pre-Con Meeting 30 Executive Boardroom George Wheeler Rosemary Aragon, Ian Ring

6 7:00 AM 1:00 PM 6:00 DGE Filming 5DGE’s (one at a time), Clark, Gardner, Blount,

W. SpillerBalsam Terri Clark NA 5 armless chairs

1 1.5' x 6.0' table power outlet NA

7 5:00 PM Meal Guarantee DueThursday Dinner

Ken Moulton, Rod & Brad

8



10 8:00 AM Meal Guarantee DueFriday Breakfast


11 12:00 PM Meal Guarantee DueFriday Lunch


12 1:00 PM 11:30 PM 10:30 Load-in Grand Ballroom (all sections)

Ken Jacobs & Brian Moore

13 5:00 PM Meal Guarantee DueSIG/DRL Dinner

Helene Kalfuss, Rod & Brad

14 2:00 PM 6:00 PM 4:00 Hospitality Bags Storage & Assembly Madrona Bob Lovely NA 3 - 3 X 6 Tables with sixchairs NA NA

Assemble in Madrona; Move to Spruce at 6 pm

MONDAY, September 27th

SUNDAY, September 26th

TUESDAY, September 28th

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15



17 8:00 AM Meal Guarantee DueMajor Donor Breakfast

Art Harrington, Rod & Brad

18 10:00 AM 12:00 PM 2:00 Pre-Conference Meeting 25 Z I Committee & Hotel Management Regency Ballroom C Wyn Spiller Hyatt's Ian Ring U - Shape Need two power

strips NA See room layout plan

19 12:00 PM Meal Guarantee DueSaturday Lunch


20 2:00 PM 3:00 PM 1:00 AIDEs Orientation #1 30 Aides and partners Regency Ballroom C Rod Belton/Jim Aslin NA U - Shape NA NA See room layout plan

21 5:00 PM Meal Guarantee DueSaturday Dinner


22

23 7:00 AM 8:00 AM 1:00 Exec.Comm./Operations Committee Mtg 30 Z I Committee Maple Brad Howard/Joan

Firkins/Wyn Spiller NA Modified hollow square Need four power strips Coffee Service See room layout plan - Coffee Service

24 10:00 AM 6:00 PM 8:00 Outer Village vendors and booths open Brian Beagle Various

25 10:00AM 07:00PM 9:00 2010/2011 Registration Desks open General Grand Ballroom North Foyer

Roz Cooper Kathy Johnson NA Refer to Outer Village

layout NA NA

26 10:00 AM 7:00 PM 9:00

2010 Check-in Desk open2011 Event Registration Desks' Open -Institute, Convention and Past officers

Reunion

General Grand Ballroom North Foyer Various NA Refer to Outer Village

layout NA NA

27 11:00 AM 12:00 PM 1:00 Aides Orientation #2 30 VIP Aides & partners Maple Jim Aslin Rod Belton/Jim Aslin Modified hollow square NA NA See room layout plan

28 1:00 PM 3:00 PM 2:00 SAA Orientation Mtg. 25 SAA Spruce Gene Hernandez

29 2:30 PM 4:00 PM 1:30 SIG / DRL Orientation 130 DRLs/SIGS Regency Ballroom A -D Helene Kalfuss RID John Blount, Helene Kalfuss Rounds Refer to tab below Refer to tab below Refer to room layout plan in Tab 8B

30 3:45 PM 4:30 PM 0:45 Rehearsal for Opening CeremonyBloiunts, Ray, Carl-Wilheim, Ravi, Blair,

CobleGrand Ballroon Brad n/a

Location - RI Headquarters

WEDNESDAY, September 29th

THURSDAY, September 30th

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31 4:30 PM 4:45 PM 0:15Klinginsmith, Blounts and

Boyds arrive for DGE photograph

6Klinginsmiths, Blounts, Boyds

Grand Ballroom East Foyer (stairs from

lobby)Gene Hernandez None NA NA NA

32 5:00 PM 6:00 PM 1:00 VIP/Senior Leader's Reception 45 Chairman's Suite Cindy Sekkel By invite only

33 6:00 PM 7:00 PM 1:00 General Reception and "Pre Flight check-in" 600 General Grand Ballroom East

Foyer Nina Clancy NA Hotel to provide layoutPatch Foyer

house speakers to Grand

Five No host bars

34 6:50 PM 7:00 PM 0:10 Doors Open Ron Sekkel

35 7:00 PM 9:50 PM 2:50Session #1 DINNER

* Focus - Adapting to Change* Balloon Transition to India

600 General Grand Ballroom A - H Nina Clancy Linda Coble, Terri Clark, Ray Klinginsmith Rounds Refer to tab below Refer to tab below See tab #1 Thursday Dinner below

36 9:50 PM 11:00 PM 1:10 Village Grand Opening & Dancing 300 General Grand Ballroom I - K Sal Briguglio, Nina Clancy Disc Jockey See layout NA NA Transition to India

DJ in The Village

37


Firkins/Wyn Spiller NA Modified hollow square Need four power strips Coffee Service See room layout plan

Coffee Service

39 7:00 AM 5:00 PM 10:002011 Event Registration Desks' Open -Institute, Convention and Past officers

ReunionGeneral Grand Ballroom North

FoyerRoz Cooper Kathy

Johnson Various Refer to Outer Village layout NA NA

40 8:00 AM 9:30 AM 1:30Session #2 - Breakfast* Focal - World Health

* Includes RI Financial Report600 General Grand Ballroom A -H Ken Moulton Bruce Aylward, Ravi

Ravindran Rounds Refer to tab below Refer to tab below See tab #2 Friday Brkfast below

41 9:30 AM 9:45 AM 0:15 Room Transition Gene Hernandez

42 9:45 AM 11:25 AM 1:40 Session #3 - Polio Eradication - Past, Present, Future 550 General Regency Ballroom A -

G Anil Garg

Carl-Wilhelm Stenhammar, John

Osterlund, Ravi Ravindran & Jennifer

Jones

Theatre Refer to tab below Refer to tab below See Tab#3 - Friday Morning


54 11:40 AM 12:30 PM 0:50 Session #4Village Square Activity NA General Grand ballroom I - K &

North FoyerSal Briguglio, Mike

Hannigan See Village Schedule See layout NA NA Selected Project Exhibitors to have nomore than 10 minutes each

FRIDAY, October 1st Location - India

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55 12:30 PM 2:00 PM 1:30

Session #5 LUNCH* Includes TRF Recognition

* Includes Balloon Transition to Latin America

600 General Grand Ballroom A - H Ken MoultonCheryl Scott

Art Harrington & Bob Kings, Norb Murray

Rounds Refer to tab below Refer to tab below See tab #5 Friday Lunch below

56 2:00 PM 2:15 PM 0:15 Transition to Village/Off Site Departure by Bus from Lower Level Gene Hernandez

57 2:00 PM 5:00 PM 3:00Session 6

Village Square ActivityFocus - World Health

General Grand ballroom I - K & North Foyer

Sal Briguglio, Mike Hannigan See Village Schedule See layout NA NA

58 2:15 PM 2:30 PM 0:15 Departure by Bus to Off Site Events 50 Off Site RegistrantsLower Level

Motorcoach Departure Area

Don Gregory NA NA NA NA Coordinate with Signage and SAA for quick identify of departure point

59 2:30 PM 3:30 PM 1:00 2011 Institute Mtg w/ RIDE Ken Boyd 12 Maple

60 2:15 PM 5:00 PM 2:45 Session #7Outside coordinate events NA General NA Don Gregory Seattle BioMed; PATH NA NA NA Needs????

61 6:00 PM 10:00 PM 4:00 Session #8aClass Reunion Dinners 40 PDGs Regency Ballroom A-D Kathy Johnson and

Class Coordinators NA 4 Rounds of 10 NA NA Cash bar to located in Regency Foyer and shared with SIG/DRL

62 6:30 PM 9:30 PM 3:00 Session #8bSIG / DRL Dinner 110 SIG/DRL Cedar Ballroom A & B Helene Kalfuss NA Rounds Wireless mic Table Top lectern See room layout plan

63

64

65 5:45 AM 7:30 AM 1:45 Session #9Walk/Run NA General NA Don Gregory NA two 6’ tables @ 8th &

Bellevue 5:30 AM NA NA


Firkins/Wyn Spiller NA Modified hollow square Need four power strips Coffee Service See room layout plan - Coffee Service

67 7:30 AM 8:30 AM 1:00 Session #10"Beyond Major Donor" Breakfast 100 Major Donors Level II

and above Cedar Ballroom A & B Art Harrington & Bob Kings

Art Harrington & Bob Kings Rounds Refer to tab below Refer to tab below See tab #10 MD Brkfst below

68 8:00 AM 8:45 AM 0:45 Village Square Open NA General Grand ballroom I - K & North Foyer Sal Briguglio See Village Schedule See layout NA NA Food cart available for food purchases

SATURDAY, October 2nd Location - Latin America

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ReunionGeneral Grand Ballroom North

Foyer Roz Cooper Various Refer to Outer Village layout NA NA

70 9:00 AM 9:50 AM 0:50Session #11

* Focus - Water & Sanitation* Includes Institute Committee Recognition

600 General Grand Ballroom A - H Anil Garg Murray, Blount & Borrazzo Rounds Refer to tab below Refer to tab below Not a meal session. See tab #11 Sat

Morn below


79 10:00 AM 11:25 AM 1:25Session #12a - Plenary

* Partnering, New Grant Policies, RAGS, etc.

550 General Regency Ballroom A - G Anil Garg

Moderator w/ 3 speakers in sequence.

Speakers: Carl-Wilhelm Stenhammar, Abby

McNear, others

Theatre Refer to tab below Refer to tab below See tab #12A Sat Morn below


88 11:35 AM 12:05 PM 0:30 Session #12b - Plenary* Break out Session 550 General

Juniper, Larch,Grand Ballroom I - K, Regency

BallroomsAnil Garg McNear, Blount,

Borrazzo, Thompson Theatre Refer to tab below Refer to tab below See tab #12B Sat Morn below

89 12:05 PM 12:20 PM 0:15 Room Transition to meal Gene Hernandez

90 12:30 PM 1:45 PM 1:15Session #13 - LUNCH

* Includes 2011 Institute Promo* Includes Balloon Transition to Africa

600 General Grand Ballroom A - H Ken Moulton Tom Thorfinnson, Norb Murray Rounds Refer to tab below Refer to tab below See tab #13 Sat Lunch below

91 1:45 PM 2:00 PM 0:15 Room Transition Gene Hernandez

92 2:00 PM 4:07 PM 2:07Session #14 - Plenary

Topics: microcredit, sustainable Rotary projects, education…


Moderator with four speakers in sequence.

Speakers - Marilyn Fitzgeald, Peter Bladin,

Ravi Ravindran, and Steve Brown

Theatre Refer to tab below Refer to tab below See tab #14 Sat Afternoon below

103 4:07 PM 4:20 PM 0:13 Room Transition Gene Hernandez

104 4:20 PM 5:00 PM 0:40 Session #15 - Village Square NA GeneralGrand Ballroom I - K & Grand Ballroom North

FoyerSal Briguglio See Village Schedule See layout NA NA

105 SATURDAY Evening, October 2nd Location - Africa

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106 6:00 PM 7:00 PM 1:00 General Reception 600 General Grand Ballroom East Foyer Phyllis Nusz NA Hotel to provide layout NA NA 5 No host Bars

107 6:00 PM 7:00 PM 1:00 Formal VIP Receiving Line RI VIP people Top of Stairs Phyllis Nusz

108 7:00 PM 9:40 PM 2:40

Session #16 - DINNER* Focus - Economic Development &

World Peace, * Includes Balloon transition to Far

East/Orient

600+ General Grand Ballroom A - H Phyllis Nusz Patrick Awuah, African Children's Choir Rounds Refer to tab below Refer to tab below See tab #16 Sat Dinner below

109

110 7:00 AM 7:45 AM 0:45 Session #17 - Ecumenical 100 General Grand Ballroom North Foyer Ken Bose Ken Bose Theater Sound system Lectern

111 6:30 AM 7:00 AM 0:30 Exec.Comm./Operations Committee Mtg 30 Z I Committee Maple Brad Howard, Joan

Firkins & Wyn SpillerNA Modified hollow square Need four power

strips Coffee Service See room layout planCoffee Service

112 7:45 AM 8:15 AM 0:30 Continental Breakfast Service 250 General Grand Foyer - EastIn Front of Grand A Sally Adelblue NA Per hotel design NA NA Coffee, tea, fruit and pastry


ReunionEast Foyer Kathy Johnson Two skirted tables Tables and display relocated from

North Foyer

114 8:30 AM 10:00 AM 1:30 Session #18DRL - SIG Wrap up 130 SIG/DRL Regency Ballroom A -

D Helene Kalfuss

PRIP Cliff Dochterman.Helene Kalfuss, RID John

possibly

Rounds Refer to tab below Refer to tab below See tab #18 Sunday SIG DRL Wrap below

115 8:15 AM 8:55 AM 0:40 Session #19Focus - World Peace 400 General Grand Ballroom A - H Anil Garg

Presider, Ray Klinginsmith, Eddie

Blender, Phil Silvers, Abby McNear

Rounds Microphone, Lighting Lectern See tab #19 Sunday below


117 9:10 AM 9:40 AM 0:30 Session #20 a,b & c 350 General Juniper, Larch,Grand Ballroom I - K Anil Garg Eddie Blender, Phil

Silvers, Abby McNear Theatre Refer to tab below Refer to tab below See tab #20 Sunday below


119 9:50 AM 10:20 AM 0:30 Session #21Village Square 130 General Grand Ballroom I - K Sal Briguglio Various Theatre Refer to tab below Refer to tab below See Village Tab below


Location - Far East / OrientSUNDAY, October 3rd

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121 10:30 AM 12:00 PM 1:30 Session #22 - BRUNCHClosing 450 General Grand Ballroom A - H Ken Moulton Peace Fellow and

others TBD Rounds Refer to tab below Refer to tab below See tab #20 Sunday Brunch below

122 12:45 PM 2:00 PM 1:15 2010 and 2011 Institute Committee 30 Z I Committee Larch Brad Howard & Brenda Cressey NA U Shape NA NA See room layout plan

123

124 10:00 AM ###### Vendor to remove items from LOADING DOCK STORAGE NA NA NA NA NA NA NA

MONDAY, October 4th

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Event: Ballroom Set up Presider: n/aThursday / 7:00 a.m. - 5:00 p.m. Presenter(s): n/a

Location: Grand Ballroom/Foyer Keynote: n/a

# Start Time End Time H:MM Function # Audience Room Coordinator Presenter / Speaker Setup / GDR - BEO# A/V - Committee A/V - Hotel Notes



Overview:

1

2 7:00 AM 4:00 PM 9:00 Decorations and room set_up Grand Ballroom A - H

3 11:30 AM 12:30 PM 1:00 Choreographer rehearsal 5 Grand Ballroom Bollywood dance rehearsal for John and Patti

4 12:00 PM 4:00 PM 4:00 Tables set with linen per floor plan 600 Hyatt Staff 6 rounds of 10 GDR___

5 12:00 PM 3:00 PM 3:00 Flags set in place 200 Michael Clancy 24 Flags set aside for DGES held in Village out of sight

6 3:45 PM 4:30 PM 0:45 Logo Characters Rehearsal 10

7 4:00 PM 5:00 PM 1:00 Snd/Vid Chk for Opening Event by Sessn Corrd & Stage Manager

Ken Jacobs & Linda Coble/Nina Clancy

8 4:15 PM 4:45 PM 0:30 DGE & partners photographs 53 DGEs & partners Grand Ballroom East Foyer top of stairs Tony Brockington

SAA will monitor time and bring DGEs and

partners into rehearsal

9 4:15 PM 4:30 PM 0:15 Decorations completed Nancy Belton

10 4:30 PM 4:45 PM 0:15 Klinginsmith, Blounts and Boyds arrive for DGE photograph 6 Klinginsmiths, Blounts,

BoydsGrand Ballroom East

Foyer top of stairs RIP Aides

11 4:45 PM 5:30 PM 0:45 DGE & partners rehearsal 48

12 0:00

13 0:00

Date / Time:

Full A/V and BIG Balloon set up and testDécor on tables.



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Date / Time: FINAL

14 0:00

15 0:00

16 0:00

17 0:00

18 0:00

19 0:00

20 0:00

21 0:00

NOTES For Event:

Room setup (refer to room layout plans): Grand Ballroom A - H {65 rounds of 10, 1 lectern with mic, 1 draped 36" cocktail round adjacent to lectern, Stage setup {14 - Hyatt risers (6' X 8' X 24" ea) and 6 - Westin risers (6' X 8' X 24"), 6 Hyatt steps with rails} DGE setup {6 risers 4'X4'X6" & 6 risers 4"X4'X12", all supplied by others}, Balloon Setup: {1 - 6' X 8' X 24" Westin riser with 1 railess step (by other)}, Tech Support: { 4 -4'X4'X24" Kirland risers, 2 - 4'X4'X24" Kirkland risers, 2 - 4'X4'X24" Risers (other), 1 railess step (other), 5 chairs} Grand Ballroom East Foyer {5 no host bars,2 no host bars moved from East foyer to Inner Village (Grand Ballroom I - K) after reception.

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Date / Time: FINAL

Floor Plan: Spruce Room. For reference only. See Brian Moore for additional sheets.

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Date / Time: FINAL

Signage:

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Event: SIG/DRL Orientation Presider: Helene KalfussThursday / 2:30 - 4:00 p.m. (90 minutes) Presenter(s) n/a

Location: Regency Ballroom A - D Keynote: n/a




Overview:

1 SIG/DRL Regency Ballroom A - D Helene Kalfuss 13 rounds of 10

GDR___ Cordless Mic lectern

2 2:15 PM Room Inspected - A/V, lighting, set-up, iced water for speakers, etc. Helene Kalfuss

3 2:15 PM SAA's on duty at doors Gene Hernandez

4 2:20 PM Doors Open Helene Kalfuss

5 2:30 PM 2:40 PM 0:10 Welcome and explanation of their role at the Institute 125 SIG/DRL Regency Ballroom A -

D Helene Kalfuss Helene Kalfuss

6 2:40 PM 3:15 PM 0:35 Self Introductions 125 SIG/DRL Regency Ballroom A - D Helene Kalfuss Attendees

7 3:15 PM 3:45 PM 0:30 RID John Blount's presentation and interaction 125 SIG/DRL Regency Ballroom A -

D Helene Kalfuss RID John Blount

8 3:45 PM 4:00 PM 0:15Explanation of the evening's event and reminder of next session for DRLs/SIGs. Answering questions

125 SIG/DRL Regency Ballroom A - D Helene Kalfuss Helene Kalfuss

9

10

11

12

Date / Time:

Provide overview for DRL/SIG attendees



FINAL

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Date / Time: FINAL

NOTES For Event:

Menu & Service:Iced water service with glasses

1. Room setup (refer to room layout plans): Regency Ballroom A - D {13 rounds of 10}, One lectern

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Date / Time: FINAL

Floor Plan: For reference only. See Brian Moore for additional details.

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Event: Thursday Night DGE Presentation Dinner Presider: Linda CobleThursday / 6:00 -11:00 pm (300 minutes) Presenter(s) Terri Clark

Location: Grand Ballroom and Foyer Keynote: RIP Ray Klinginsmith


All AttendeesSee GETS/GNATS Minute Schedule for

additional informationNina Clancy NA 65 rounds of 10

GDR___See column

belowSee notes for event below

Overview:

1 5:00 PM 6:00 PM 1:00 GDR Completed & Checked by Session Coordinator NA Grand Ballroom A - H Nina Clancy NA See information about "backstage

room"

2 5:30 PM 11:00 PM 5:30 SAA on duty 18 NA Grand Ballroom East Foyer Gene Hernandez NA

3 6:00 PM 11:00 PM 5:00 "Green Room" for entertainers/staging 20 NA Spruce Room Rick Mendoza NA

4 6:00 PM 7:00 PM 1:00 Cocktail Reception 600 All Attendees Grand Ballroom East Foyer Nina Clancy NA

Reception Five No Host bars

GDR _______,

Patch Foyer house speakers

to Grand Prerecorded announcement

5 6:30 PM Soloist Arrives Spruce Room Rick Mendoza Lisa Fox Proceeds to Spruce Room and checks in with Rick

6 6:50 PM 7:00 PM 0:10 Doors Open All Attendees Grand Ballroom A - H doors Ron Sekkel NA

2 lav mics., stage lighting, DVD

player, 2 screensLectern w Mic

7 6:50 PM 7:08 PM 0:18 Flag carriers & DGE's pick-up flags 27 Cloat room Mike Clancy

8 7:00 PM 7:03 PM 0:03

Annoucement over Loud speaker "Please take your seats as we will be boarding soon for our trip Around Our

World

Grand Ballroom A - H Nina Clancy Linda Coble

Date / Time:

Presider: Linda Coble. Coordinator: Nina Clancy.Presenters: Terri Clark and RIP Ray KlinginsmithThe opening session. Includes an introduction to the "Around Our World" theme and a presention of the DGE class of of 2011-12.Concludes with "balloon transition" to India, entertianment by a bollywood dance group and the Grand Opening of The Village.Dancing to DJ music in The Village.


FINAL

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Date / Time: FINAL

9 7:03 PM 7:08 PM 0:05 Welcome All Attendees Grand Ballroom A - H Ron Sekkel Norb MurrayCharacter people enter Ballroom,

proceed to assigned table and them move to backstage room

10 7:08 PM 7:12 PM 0:04 DGEs enter with Flags from nations not placed at front 24 DGEs & Partners Grand Ballroom A - H Nina Clancy Linda Coble Flag ceremony on

screenNeed to detrimine where they enter

Prefer back of room G

11 7:12 PM 7:20 PM 0:08 Introduction of Characters Logo 7 All Attendees Grand Ballroom A - H Nina Clancy Narator - Ravin Green Recorded Lectern w Mic Ray, Brad, John , Ravi , Blair, Linda,

Karl

12 7:20 PM 7:26 PM 0:06 National Anthem US/Canada 600 All Attendees Grand Ballroom A - H Nina Clancy Linda Coble Lectern w MicMike Montgomery (US Flag); Ross White (Canadian Flag); Bob Kings

(Rotary Flag)

13 7:27 PM 7:28 PM 0:01 Intro. Kemper Freeman Linba Coble

14 7:27 PM 7:30 PM 0:03 Welcome to my town Kemper Freeman

15 7:30 PM 8:15 PM 0:45 Dinner service 600 All Attendees Grand Ballroom A - H Nina Clancy Emcee Linda Coble Strolling Violinists (3)

62 rounds of 10 GDR___ Lectern w Mic

16 8:15 PM 8:16 PM 0:01 Intro Terri Clark Linda Coble

17 8:16 PM 8:45 PM 0:29 Graduation Class of 2011-12 24 DGEs & Partners Grand Ballroom A - H Nina Clancy Terri Clark Risers and chairs for 48 Lectern w Mic

18 8:45 PM 8:55 PM 0:10 Bollywood entertainers arrive 16 NA Spruce Room Rick Mendoza NA Arrive and start prep.Contact Nalini Karimova

19 8:45 PM 8:55 PM 0:10 DJ Arrives 2 NA The Village Rick Mendoza NA Arrive and start prep.Contact John Venables

20 8:46 PM 8:49 PM 0:03 Transition - Terri to John Linda Coble

21 8:50 PM 8:53 PM 0:03 Intro RIP 600 All Attendees Grand Ballroom A - H Nina Clancy John Blount Lectern w Mic

22 8:53 PM 9:23 PM 0:30 RIP address & Chrg to the DGEs All Attendees Grand Ballroom A - H Nina Clancy Ray Klinginsmith lapel mic req'd for RIP Klinginsmith Lectern w Mic

23 9:23 PM 9:27 PM 0:04 Announcements/ Transiton All Attendees Grand Ballroom A - H Nina Clancy Linda Coble, Emcee Lectern w Mic

24 9:39 PM 9:50 PM 0:11 Closing Performance Bollywood 16 Ballywood Performers Grand Ballroom A - H Nina Clancy NA iPod or CD to A/V Team

6 professional dancers +/ 20-25 student dancers

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Date / Time: FINAL

25 9:45 PM 9:50 PM 0:05 Hotel workers open 30 ft. section of Air Wall Brian Moore See floor plan for sections to be

openned.

26 9:50 PM 10:00 PM 0:10 Dancers lead guest into the Villlage 300 All Attendees Grand Ballroom I - K (Village Stage) Nina Clancy DJ 2 No host bars

27 10:00 PM 11:00 PM 1:00 Dancing in the Village 200 Those who want to have fun!

Grand Ballroom I - K (Village Stage) Nina Clancy Dance Floor 4 risers (6'

X 8' ) for stage See room layout plan

28 0:00

29 0:00

30 0:00

NOTES For Event:

RECEPTION: See separate floor plan and details per Nina

DINNER: Room setup (refer to room layout plans): Grand Ballroom A - H {65 rounds of 10, 1 lectern with mic, 1 draped 36" cocktail round adjacent to lectern, Stage setup {14 - Hyatt risers (6' X 8' X 24" ea) and 6 - Westin risers (6' X 8' X 24"), 6 Hyatt steps with rails} DGE setup {6 risers 4'X4'X6" & 6 risers 4"X4'X12", all supplied by others}, Balloon Setup: {1 - 6' X 8' X 24" Westin riser with 1 railess step (by other)}, Tech Support: { 4 -4'X4'X24" Kirland risers, 2 - 4'X4'X24" Kirkland risers, 2 - 4'X4'X24" Risers (other), 1 railess step (other), 5 chairs} Grand Ballroom East Foyer {5 no host bars,2 no host bars moved from East foyer to Inner Village (Grand Ballroom I - K) after reception. Tablecloth - BlackNapkin fold - Opera - White

MEALS:Dungeness Crab & Corn ChowderGrilled Filet MignonCountry Mashed Potatoes w/green onions, bacon, cheddar cheese & sour creamBlue Lake Green Beans & Hunter SauceCheesecake w/raspberry coulis

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Date / Time: FINAL

Floor Plan: For reference only. Separate sheets available from Brian Moore.

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Date / Time: FINAL

Signage:

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Event: Friday Breakfast / Session #2 Presider: Rod BeltonFriday / 8:00 - 9:30 a.m. (90 minutes) Presenter(s): Brenda Cressey, Ravi Ravindran

Location: GRAND BALLROOM Keynote: Bruce Aylward


All Attendees Grand Ballroom A - H Ken Moulton NA 62 rounds of 10 GDR___ Lectern w Mic

Overview:

1 7:50 AM 9:30 AM 1:40 Session #2 - Breakfast 600 All Attendees Grand Ballroom A - H Ken Moulton Rod Belton 62 rounds of 10 GDR___ ???? Lectern w Mic

2 7:45 AM Décor complete Nancy Belton

3 7:45 AM SAAs on duty at all ballroom doors 8 Gene Hernandez

4 7:45 AM Room check complete - sound, lights, speaker gift, etc.

Ken Moulton, Ron Sekkel and Rod Belton

5 7:45 AM Entertainment set and ready to perform Rick Mendoza 2 Mics. Seron & Tabla duo

6 7:50 AM 8:00 AM 0:10 Door OpenWalk-in music playing Ron Sekkel

Will need two mics while playing

seated on the floor - one

microphone each

7 8:00 AM 8:05 AM 0:05 "Imprint of India" Norb Murray Mic. and Lighting

8 8:05 AM 8:08 AM 0:03 Greeting by Presider - Intro Brenda Cressey Rod Belton

9 8:08 AM 8:09 AM 0:01 Inspirational Thought Brenda Cressey

10 8:09 AM 8:10 AM 0:01 Announce Breakfast

11 8:10 AM 8:37 AM 0:27 Breakfast Service Hyatt 60 rounds of 10 GDR___

12 8:10 AM 8:37 AM 0:27 Entertainment during meal

13 8:37 AM 8:39 AM 0:02 Presider Reconvene Session and Introduction of Treasurer Rod Belton

FRIDAY, October 1st

Date / Time:

Presider: Rod Belton Session #2 - Breakfast,* Focal - World Health, * Includes RI Financial Report.

FINAL

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Date / Time: FINAL

14 8:39 AM 8:49 AM 0:10 Treasurer's Report Ravi Ravindran Power Point Controlled by

speaker

15 8:49 AM 8:52 AM 0:03 Introduction of Speaker Rod Belton

16 8:52 AM 9:27 AM 0:35 Speaker/World Health Overview Bruce Aylward

17 9:27 AM 9:30 AM 0:03 Cllosing Comments/Adjourn Rod Belton Mention Village

18 0:00

19 0:00

20 0:00

21 0:00

22 0:00

NOTES For Event:

Menu & Service:

Tablecloth - White, Napkin fold - Tent - White MEALS: Indian Scrambled eggs with fresh tomatoBasket of Nan & pastries

1. Room setup (refer to room layout plans): Grand Ballroom A - H {62 rounds of 10, 1 lectern with mic, 1 draped 36" cocktail round adjacent to lectern, Stage setup {14 - Hyatt risers (6' X 8' X 24" ea) and 6 - Westin risers (6' X 8' X 24"), 6 Hyatt steps with rails}, Balloon Setup: {1 - 6' X 8' X 24" Westin riser with 1 railess step (by other)}, Tech Support: { 4 -4'X4'X24" Kirland risers, 2 - 4'X4'X24" Kirkland risers, 2 - 4'X4'X24" Risers (other), 1 railess step (other), 5 chairs}.

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Date / Time: FINAL

Floor Plan: For reference only. See Brian Moore for details.

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Date / Time: FINAL

Signage:

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Date / Time: FINAL

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Event: Friday Morning, Session 3 Presider: Pam RussellFriday / 9:45 - 11:25 a.m. (100 minutes) Presenter(s) (See Overview)

Location: Regency Ballroom A - G Keynote: (none)


General Regency Ballroom A - G Anil Garg see below Theatre Screen, projecter,

pipe and drapeSee notes for event below no flags

Overview:

1 9:45 AM 11:25 AM 1:40 Session #3 - Polio Eradication - Past, Present, Future 550 General Regency Ballroom A -

G Anil Garg

Carl-Wilhelm Stenhammar, John

Osterlund, Ravi Ravindran & Jennifer

Jones

Theatre Screen, projectorLectern w mic

Presenter's head table

Reserve seating in front row

2 9:30 AM Room check - A/V, lights, set-up, etc. Anil Garg, Pam Russell

3 9:30 AM SAAs on duty Gener Hernandez

4 9:40 AM Presenters arrive and be seated SAA to usher if need be

5 9:45 AM 9:50 AM 0:05

Presider - Convene the Meeting, Explain the Sessoin, Introduce

Trustee Chair Carl-Wilhelm Stenhammar

Pam Russell

6 9:50 AM 10:10 AM 0:20 The Historical Perspective Carl-Wilhelm Stenhammar

7 10:10 AM 10:12 AM 0:02 Introduction John Osterlund Pam Russell

8 10:12 AM 10:27 AM 0:15 John Osterlund John Osterlund AV: Lapel mic, powerpoint

9 10:27 AM 10:30 AM 0:03 Introduction of Ravi Ravindran Pam Russell

10 10:30 AM 10:50 AM 0:20 Strories From the Field Ravi Ravindran powerpoint

11 10:50 AM 10:52 AM 0:02 Introduction of Jennifer Jones Pam Russell

FRIDAY, October 1st

Date / Time:

Focus - Polio Eradication; past, present and futurePresenters - Carl-Wilhelm Stenhammar, John Osterlund, Ravi Ravindran, Jennifer Jones.Each presenter provided 20 minutes. Structured Q&A from audience.To include The Village "teasers"

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12 10:52 AM 11:12 AM 0:20 What Polio Eradication Has Done for Our Brand Jennifer Jones

13 11:12 AM 11:15 AM 0:03 Thank Presenters and Conclude Session Pam Russell

14 11:15 AM 11:25 AM 0:10 Teaser for Village Pam Russell, Seattle BioMED and PATH?

15 0:00

16 0:00

17 0:00

18 0:00

NOTES For Event:

Menu & Service:

1.Room Setup (Refer to room layout plan) 584 chairs plus 7 for AV tech and stage. Stage setup: 4 - 4'X4'X24" risers (other), 2 steps with rails 3 - 3'X6', lectern with mic, 1 draped 36" cocktail round at side of lectern, projector cart if not rear mounted projector.

Iced water station outside ballroom

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Date / Time: FINAL


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Date / Time: FINAL

Signage:

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Event: Friday Lunch: Session #5 Presider: Candy PierceFriday / 12:30 - 2:00 p.m. (90 minutes) Presenter(s) (see overview)

Location: Grand Ballroom A - H Keynote: Cheryl Scott


All Attendees Grand Ballroom A - H Ken Moulton See below 62 rounds of 10 GDR___

3 Screens, 3 projecters, pipe

and drape

See notes for event below no flags

Overview:

1 12:30 PM 2:00 PM 1:30

Session #5 LUNCH* Includes TRF Recognition

* Includes Balloon Transition to Latin America

620 62 rounds of 10 GDR___

2 12:15 PM Décor complete Nancy Belton

3 12:15 PM Room Inspection - A/V & lights check, Speaker's gift and iced water, etc

Candy Pierce, Ron Sekkel, Ken Moulton

Question cards w/ pencils on each table.

4 12:15 PM Entertainment set up and raady to perform. Rick Mendoza 2 floor mics. Sitar & Drum Group

5 12:15 PM SAA's on duty at each door Gene Hernandez

6 12:20 PM Doors Open Ron SekkelSAAs use chimes or bell in East and North Foyer to alert attendees that

session is starting

7 12:20 PM 12:30 PM 0:10 Walk-in music by entertainers Rick Mendoza

8 12:30 PM 12:35 PM 0:05 Call to Order/Remarks - Invitation to Eat Candy Pierce

9 12:35 PM 12:55 PM 0:20 Lunch Service Hyatt Sitar & Drum Group - Plays back-ground music

10 12:35 PM 12:45 PM 0:10 Entertainment music during part of lunch service. Rick Mendoza

11 12:55 PM 12:57 PM 0:02 Re-call to order and introduce Art Harrigton and Bob Kings

12 12:57 PM 1:12 PM 0:15 TRF Recognition Bob Kings, Art Harrington

Klinginsmith and Stenhammar on stage

FRIDAY, October 1st

Date / Time:

Focus - Partnering to improve World Health.Presenters - Norb Murray, Art Harrington, Bob KingsWalk-in entertainment - Sitar and drum musicSession to include TRF recognitions for year 2009-10.

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13 1:12 PM 1:14 PM 0:02 Introduce Keynote Candy Pierce

14 1:14 PM 1:35 PM 0:21 Keynote Speaker Cheryl Scott

15 1:30 PM 1:35 PM 0:05 SAAs collect question cards Gene Hernandez Deliver cards to Brad and Ken Moulton

16 1:35 AM 1:50 PM 12:15 Q & A 600 Cheryl Scott & Candy Pierce

17 1:50 PM 1:55 PM 0:05Thank Speaker; Mention Offiste visits,

Walk Run, Village, Reunions and Other Protocols

600 Candy Pierce

18 1:55 PM 2:00 PM 0:05 Balloon Transition to Latin America 600 Norb Murray Mic. & Lighting

19 0:00

NOTES For Event:

Menu & Service:Table cloth - White, Napkin fold - Tent - White Menu - Tandoori Chicken (mild spice) over rice, Spicy eggplant, Cardamom cookies, coffee and tea.


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Menu & Service:

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Date / Time: FINAL

MEALS: Tandoori Chicken (mild spice) over riceSpicy eggplant

Cardamom cookies

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Date / Time: FINAL

Signage:

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Event: Friday Reunion Dinners Coordinator: Kathy JohnsonFriday / 6:00 - 10:00 p.m. (240 minutes) Presenter(s): n/a

Location: Various Keynote: n/a


Kathy Johnson n/a n/a

Overview:

1 6:00 PM 10:00 PM 4:00 Reunion Dinners Individual PDG Classes Kathy Johnson

2 6:00 PM 10:00 PM 4:00 2012-13 Grand Cru Wine Bar Steve Lingenbrink

3 6:00 PM 10:00 PM 4:00 2011-12 Sea Star- Bellevue Ann Liberato

4 6:00 PM 10:00 PM 4:00 2010-11 Dinner Cruise John Matthews

5 6:00 PM 10:00 PM 4:00 2009-10 Pearl Bar @ Lincoln Square - Bellevue

Nancy Keenholtz Dalton

6 6:00 PM 10:00 PM 4:00 2008-09 His Home Jesse Tam

7 6:00 PM 10:00 PM 4:00 2007-08 Daniels Broiler Bellevue Don Gregory

8 6:00 PM 10:00 PM 4:00 2006-07 Woodmark Hotel Kirkland Mike Montgomery

9 6:00 PM 10:00 PM 4:00 2005-06 Melting Pot--Bellevue Sally Gray

10 6:00 PM 10:00 PM 4:00 2004-05 Melting Pot--Bellevue Kathy Johnson walk or cab

11 6:00 PM 10:00 PM 4:00 2003-04 Overlake Country Club John Jacob Gardiner walk or cab

12 6:00 PM 10:00 PM 4:00 2002-03 Her Home Rosemary Barker Aragon walk or cab

13 6:00 PM 10:00 PM 4:00 2001-02 Anthony's-Kirkland Bob Wilson

14 6:00 PM 10:00 PM 4:00 2000-01 Wild Ginger Restaruant John Nelson

15 6:00 PM 10:00 PM 4:00 1999-00 Maralino''s Duane Ruud walk or cab

16 6:00 PM 10:00 PM 4:00 1998-99 Regnecy Ballroom Paul Davis 6 Rounds of 10 Not available

17 6:00 PM 10:00 PM 4:00 1997-98 His Home Stan Dickison

FRIDAY, October 1st

Date / Time:

An evening of fun and fellowship for all - Annual Reunion Dinners as corodinated by Class representative.

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18 6:00 PM 10:00 PM 4:00 1996-97 Regnecy Ballroom Paul Davis 6 Rounds of 10 Not available walk or cab

19 6:00 PM 10:00 PM 4:00 1995-96 His Home John Rasmussen

20 6:00 PM 10:00 PM 4:00 1991-95 & 1989 & prior Regnecy Ballroom Paul Davis 6 Rounds of 10 Not available

21 6:00 PM 10:00 PM 4:00 1990-91 The Salish Gene Tonnemaker,

22 6:00 PM 10:00 PM 4:00 89-past Regnecy Ballroom Paul Davis 6 Rounds of 10 Not available walk or cab

NOTES For Event:

4 rounds of 10, no lectern or additional tables

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Menu & Service:

MEALS: Butter Lettuce Salad with Candied Walnuts, Mandarin Oranges, Toy Box Tomatoes and Miso-Ginger Vinaigrette Herb Crusted Halibut w/Chanterelle mushroom sauce

Haricot verts and teardrop tomatoesFresh crab and lemon scented risotto

Opera cake

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Event: SIG/DRL Dinner Presider: Helene KalfussFriday / 6:30 - 9:30 p.m. (180 minutes) Presenter(s) (see overview)

Location: Cedar Ballroom Keynote: John Blount


SIG/DRL Cedar Ballroom Helene Kalfuss See below Rounds wireless mike Table top Lectern Add one 3' X 6' headtable

Overview:

1 6:30 PM 10:00 PM 3:30 Session #7bSIG / DRL Dinner 100 SIG/DRL Cedar Ballroom Helene Kalfuss See below Rounds

1 HH wireless, 1 wired mic, 1 boom

mic stand, 5ch mixing board, patch cables

Table top Lectern Add one 3' X 6' headtable

2 6:15 PM Inspect room - A/V, Lighting, set-up. Etc. Helene Kalfuss

3 6:30 PM 7:15 PM 0:45 Welcoming Reception

Greeters: Helene & Len Kalfuss; John &

Patti Blount plus their special guests.

No Host Bar

4 7:15 PM 7:30 PM 0:15 Seating for Dinner

5 7:30 PM 7:38 PM 0:08 Formal Welcome and Introduction of Special Guests Helene Kalfuss

6 7:38 PM 7:40 PM 0:02 Rotary Moment ????

7 7:40 PM 8:15 PM 0:35 Service of Dinner Hotel

8 8:15 PM 8:17 PM 0:02 Introduction of RID John Blount Helene Kalfuss ????

9 8:17 PM 8:30 PM 0:13 RID John Blount John Blount

10 8:30 PM 9:15 PM 0:45 RID John Blount's Introduction of Special Guests & their comments John Blount

11 9:15 PM 10:00 PM 0:45 Group Questions & Comments ?????

12 10:00 PM 10:00 PM 0:00 Close of Session Helene Kalfuss

FRIDAY, October 1st

Date / Time:

A reception/dinner especailly for DRL/SIG attendees. Shared cash bar with multiple-class reunion dinner being held in Regency.Continue to implant higher and broader vision of Rotary.

FINAL

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Date / Time: FINAL

NOTES For Event:

Menu & Service:

1. Room setup (refer to room layout plan) Cedar Ballroom (11 rounds of 10), one 2' X 6' , 1 lectern SIG/DRL wine will be brought to the hotel by George Shank (partner of PDG Erna Stevenson).

Note: Cost of meal is not part of Meal Pack fee. Attendees pay direct to Helene.'TABLE Linens: black tablecloths; white napkins with Opera fold. Table Decor: Votives on tables.MENU: Butter Lettuce Salad with Candied Walnuts, Mandarin Oranges, Toy Box Tomatoes and Miso-Ginger Vinaigrette Herb Crusted Halibut w/Chanterelle mushroom sauce, Haricot verts and teardrop tomatoes, Fresh crab and lemon scented risottoOpera cake, Coffee and Tea

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Date / Time: FINAL

Floor Plan: For reference only. See Brian Moore for details

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Signage:

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Event: Major Donor Breakfast - Session #10 Presider: Art HarrintonSaturday / 7:30 - 8:30 a.m. (60 minutes) Presenter(s): (see overview)

Location: Cedar Ballroom Keynote: Carl-Wilhelm Stemhammar


Major Donors Level 2 and above Cedar Ballroom Al Harrington and Bob

KingsAl Harrington and Bob

Kings10 rounds of 10

GDR___ NA Lectern w Mic

Overview:

1 7:30 AM 8:30 AM 1:00 Beyond Major Donor Breakfast 100 Major Donors Level 2 and above Cedar Ballroom Al Harrington and Bob

Kings

Trustee Chair Carl-Wilhelm Stenhammer;

TRF GM John Osterlund

10 rounds of 10 GDR___, Lectern, 2

Stools

lectern and microphone,

and two HAND HELD microphones.

Lectern, 2 Stools See room layout plan

2 7:15 AM Inspect Room - A/V, Lighting, room set-up, etc.

Art Harrington, Bob Kings

3 7:15 AM SAAs on duty 2 Gene Hernandez

4 7:30 AM 7:35 AM 0:05 Welcome & Introductions 100 ?????

5 7:35 AM 7:50 AM 0:15 Meal Service 100 Hotel

6 7:50 AM 7:55 AM 0:05 President's Introduction & Remarks 100 RIP Ray Klinginsmith

7 7:55 AM 8:03 AM 0:08 Donor RecognitionsRay Klinginsmith &

Carl-Wilhelm Stenhammar

8 8:03 AM 8:05 AM 0:02 Introduction - The Future of TRF Art Harrington & Bob Kings

9 8:05 AM 8:10 AM 0:05 The Future of TRF Carl-Wilhelm Stenhammer Lapel Mic To provide 5-minute overview of the

future of TRF

10 8:10 AM 8:15 AM 0:05 The Future of TRF John Osterlund Lapel Mic To provide 5-minute overview of the future of TRF

SATURDAY, October 2nd

Date / Time:

Theme - "Beyond Major Donor" BreakfastA breakfast with senior leaders of TRF

FINAL

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11 8:15 AM 8:28 AM 0:13 Question and AnswersCarl-Wilhelm

Stenhammer & John Osterlund

Lapel Mics

12 8:28 AM 8:30 AM 0:02 Thanks and Close Art Harrington & Bob Kings

13 0:00

14 0:00

NOTES For Event:

Menu & Service:

1. Room setup (refer to room layout plan):Cedar Ballroom A & B {10 rounds of 10}, lectern with mic, 1 - 2'X6'

MENU: Eggs Benedict, fresh berriesBasket of mini pastries and croissants, Coffee and Tea

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Floor Plan:

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Signage:

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Event: General Session - Session #11 Presider: Mark von HoetzendorffSaturday / 9:00 - 9:50 a.m. (50 minutes) Presenter(s) Art Harrington, John Blount

Location: Grand Ballroom Keynote: John Borrazzo


General Grand Ballroom A - H Anil Garg Art Harrington, John Bount, John Borrazzo 62 Rounds of 10


and drape

See notes for event below

Overview:

1 9:00 AM 9:50 AM 0:50

Session #11* Focus - Water & San itation

* Includes Institute Committee Recognition

600 General Grand Ballroom A - H Anil Garg Harrington, Blount & Borrazzo Rounds


and drape

See notes for event below Not a meal session

2 8:45 AM Table décor is fininished Nancy Belton

3 8:45 AM

Room Inspection - A/V, lights, speaker's gift, room set-up, iced water

and glasses for presenters and speaker.

Anil Gard, Ron Sekkel and Mark von Hoetzendorff

4 8:45 AM SAAs on Duty 8 Gene Hernandez

5 8:50 AM Doors Open Ron SekkelSAAs use chimes or bell in East and North Foyer to alert attendees that

session is starting

6 9:00 AM 9:05 AM 0:05 Balloon Moment - Arriving in Latin America 600 Norb Murray Mic and Lighs

7 9:05 AM 9:07 AM 0:02 Welcome and Opening comments Mark von Hoetzendorff

8 9:07 AM 9:10 AM 0:03 Inspirational Thought - Focused on Latin America Art Harrington

9 9:10 AM 9:11 AM 0:01 John Blount Introduced Mark von Hoetzendorff

10 9:11 AM 9:21 AM 0:10 Institute Committee Recognition Blount


Date / Time:

Focus: Water and SanitationDefines the scope and issues related to water and sanitation worldwide.Identifies the future of Rotary/USAID partnerships.

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11 9:21 AM 9:23 AM 0:02 Introduction of Key Note Speaker Mark von Hoetzendorff

12 9:23 AM 9:48 AM 0:25 Keynote Speech John Borrazzo Lav mic, Powerpoint

13 9:48 AM 9:50 AM 0:02 Thank Speaker and Mention Plenary Mark von Hoetzendorff

14 0:00

15 0:00

16 0:00

NOTES For Event:

Menu & Service:


Tablecloth - White, No opening meal so no napkin

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Date / Time: FINAL


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Signage:

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Event: Plenary Session - Session #12a Presider: Wyn SpillerSaturday / 10:00 - 11:25 a.m. (85 Minutes) Presenter(s): (See Overview)

Location: Regency Ballroom Keynote: n/a


General Regency Ballroom A - G Anil Garg See Below Theatre Screen, projecter,

pipe and drapeSee notes for event below no flags

Overview:

1 10:00 AM 11:25 AM 1:25Session #12A - Plenary

* Partnering, New Grant Policies, RAGS, etc.


Moderator w/ 3 speakers in sequence. Speakers: Carl-Wilhelm

Stenhammar, Phillip Thompson, Abby

McNear

Theatre Screen, projecter, pipe and drape


Each speaker has 20 minutes

2 9:45 AM Inspect Room - A/V, Lighting, Room set-up, Iced water for presenters, etc. Anil Garg, Wyn Spiller


4 9:50 AM Doors Open Anil Garg

5 10:00 AM 10:05 AM 0:05 Welcome to the Session, introduction of first speaker 550 Wyn Spiller

6 10:05 AM 10:25 AM 0:20 1st Presentation - TRF's Strategic Partnerships

Carl-Wilhelm Stenhammar

7 10:25 AM 10:27 AM 0:02 Introduction of 2nd Presentation Wyn Spiller

8 10:27 AM 10:47 AM 0:20 2nd Presentation - Future Vision and Creating Partnerships Phillip Thompson Lectern mic,

Powerpoint

9 10:47 AM 10:50 AM 0:03 Introduction of 3rd Presentation - New Grants Model Wyn Spiller

10 10:50 AM 11:10 AM 0:20 3rd Presentation - New Grants Model Abby McNear

Date / Time:

Partnering, New Grant Policies, RAGS UpdagePresenters - Carl-Wilhelm Stenhammar, Phillip Thompson, Abby McNear.Each presenter provided 20 minutes.


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Date / Time: FINAL

11 11:10 AM 11:12 AM 0:02 Thank you to presenters Wyn Spiller

12 11:12 AM 11:22 AM 0:10 Teasers for Breakout Thompson, McNear, Borrazzo, Blount 2-minute teasers in order shown

13 11:22 AM 11:25 AM 0:03 Conclude Session 550 General Regency Ballroom A - G Anil Garg Wyn Spiller Identify rooms for next session.

14 0:00

15 0:00

16 0:00

NOTES For Event:

1.Room Setup (Refer to room layout plan) 584 chairs plus 7 for AV tech and stage. Stage setup: 4 - 4'X4'X24" risers (other), 2 steps with rails 3 - 3'X6', lectern with mic, 1 draped 36" cocktail round at side of lectern, projector cart if not rear mounted projector. '

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Floor Plan:

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Signage:

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Event: Breakouts - Session #12b Presider: n/aSaturday / 11:25 a.m. - 12:05 p.m. (30 Minutes) Presenter(s) (See Overview)

Location: (See Overview) Keynote: n/a


GeneralGrand Ballroom I - K,

Juniper, Larch, Regency

Anil Garg See below Theatre See column below See below See room layout plans

Overview:

1 11:35 AM 12:05 PM 0:30 Session #12B - Plenary* Break out Session 820 General

Grand Ballroom I - K, Juniper, Larch,

RegencyAnil Garg McNear, Blount,

Borrazzo, Thompson Theatre See column below See below See room layout plans

2 11:20 AMRoom Inspectoin; The Village, Larch and Juniper - A/V, Lightning, Room Set, Iced water for presenters, etc.

Anil Garg

3 11:20 AM SAA on duty at all rooms Gene Hernandez

4 11:35 AM 12:05 PM 0:30 70 Grand Ballroom I - K Anil Garg Phil Thompson Theatre Lectern with mic See standard Village Inner Court Floor Plan

5 11:35 AM 12:05 PM 0:30 100 Juniper Anil Garg Blount Theatre No Mic needed Lectern See room layout plan

6 11:35 AM 12:05 PM 0:30 100 Larch Anil Garg McNear Theatre No Mic needed Lectern See room layout plan

7 11:35 AM 12:05 PM 0:30 550 Regency Ballroom A - G Anil Garg Borrazzo Theatre Lectern with mic See Standard Regency Plenary Floor

Plan

8 12:05 PM Adjourn Session SAA Presenter

9

10

NOTES For Event:

Date / Time:

Breakout sessions to further develop topics from session 12a

1. Refer to individual room layout plans. Each room to be set in theatre format and have a lectern, 1 - 2'X6' and 1 projector table/cart. Juniper - 96 chiar, Larch - 94 chair, and Inner village (Grand Ballroom I - K) - 130 Chairs (see Village tab).


FINAL

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Date / Time: FINAL

Floor Plan: For Reference Only. See Brian Moore for details.

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Date / Time: FINAL

Signage:

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Event: Lunch Session - Session #13 Presider: Hal DarceySaturday / 12:30 - 1:45 p.m. (75 Minutes) Presenter(s) Brenda Cressey

Location: Grand Ballroom Keynote: Tom Thorfinnson


General Grand Ballroom A - H Ken Moulton See Below 62 Rounds of 103 Screens, 3

projecters, pipe and drape


Overview:

1 11:30 AM ######## Latin Amercian Group "Los Flacos" arrives Rick Memdoza Set up in Grand Ballroom Foyer

2 12:00 PM 12:20 PM 0:20 EntertainmentGrand Ballroom Foyer

in front of Ballroom doors "D"

Rick Mendoza Los Flacos

Latin music while people arriveNote: Group walks into ballroom

playing as others enter. Set-up on stage.

3 12:30 PM 1:45 PM 1:15

Session #13* Includes 2011 Institute Promo

* Includes Balloon Transition to Africa

600 General Grand Ballroom A - H Ken Moulton Moulton, Cressey, Murray & Thorfinnson Rounds


and drape


4 12:15 PM Table décor comleted Nancy Belton

5 12:15 PM Inspect Room - A/V, Lighting, Room set-up, Iced water for presenters, etc.

Hal Darcey, Ron Sekkel and Ken

Moulton

6 12:15 PM SAAs on duty 8 Gene Hernandez 2 at each door (12)

7 12:15 PM 12:30 PM 0:15 Los Flacos performs Rick Mendoza 4 mics on stands

Latin music while people arriveNote: Group walks into ballroom

playing as others enter. Set-up on stage.

8 12:20 PM Doors Open Ron SekkelSAAs use chimes or bell in East and North Foyer to alert attendees that

session is starting

9 12:30 PM 12:33 PM 0:03 Call to Order 600 Hal Darcey Lectern w Mic


Date / Time:

Focus: Economic and Community DevelopmentIncludes promotion of 2011 Institute and Balloon Transition to Africa

FINAL

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Date / Time: FINAL

10 12:33 PM 12:33 PM 0:00 Lunch Service 600 Hyatt 62 rounds of 10 GDR___ NA

Los Flacos plays background music during lunch service.

11 12:48 PM 12:58 PM 0:10 2011 Institute Promotion 600 Brenda Cressey one lav + 2 handheld mics Lectern w Mic

12 12:58 PM 1:00 PM 0:02 Speaker Introduction 600 Hal Darcey Lectern w Mic

13 1:00 PM 1:24 PM 0:24 Keynote Speaker 600 Tom Thorfinnson Lapel mic only Lectern w Mic

14 1:24 PM 1:27 PM 0:03 Closing Comments 600 Hal Darcey Lectern w Mic

15 1:27 PM 1:30 PM 0:03 Balloon Transition - to Africa/Adjourn 600 Norb Murray Lectern w Mic

16 0:00

17 0:00

NOTES For Event:

Menu & Service:


Napkin fold - Tent - WhiteMenu: Venezuelan Peppers & Shrimp with crusty bread, Tres leches cake, Coffee and Tea

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Date / Time: FINAL

Floor Plan:

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Signage:

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Event: Pleanary Session - Session 14 Presider: Joan FirkinsSaturday / 2:00 - 4:07 p.m. (127 minutes) Presenter(s) (See Overview)



General Regency Ballroom A - G Anil Garg See Below Theatre Screen, projecter,

pipe and drapeSee notes for event below

Overview:

1 2:00 PM 4:07 PM 2:07Session #14 - Plenary

Topics: microcredit, sustainable Rotary projects, education…


Moderator with 4 speakers in sequence.

Speakers - Marilyn Fitzgerald, Peter

Bladin, Ravi Ravindran, and Steve Brown

Theatre Screen, projector, pipe and drape

See notes for event below Each speaker has 20 minutes

2 1:45 AM Inspect Room - A/V, Lighting, Room set-up, Iced water for presenters, etc. Anil Gard, Joan Firking

3 1:45 AM SAAs on duty Gene Hernandez

4 1:50 AM Door Open Ani Gard

5 2:00 PM 2:05 PM 0:05 Welcome to the Session, introduction of first speaker Anil Garg Joan Firkins

6 2:05 PM 2:35 PM 0:30 Speaker #1 Anil Garg Marilyn Fitzgerald lav mic & PPT

7 2:35 PM 2:37 PM 0:02 Introduction of Speaker #2 Anil Garg Joan Firkins

8 2:37 PM 3:00 PM 0:23 Speaker #2 Anil Garg Peter BladinWireless

Handheld & Power Point

9 3:00 PM 3:10 PM 0:10 Break Anil Garg Anil Garg

10 3:10 PM 3:12 PM 0:02 Reconvene Session - Introduction of Speaker #3 Anil Garg Joan Firkins

Date / Time:

Focus: Community and Economic DevelopmentPresenters - 1) Marily Fitzgerald, 2) Peter Bladin, 3) Ravi Ravindran, 4) Steve Brown


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Date / Time: FINAL

11 3:12 PM 3:37 PM 0:25 Speaker #3 Anil Garg Ravi Ravindran powerpoint

12 3:37 PM 3:40 PM 0:03 Introduction of Speaker #4 Anil Garg Joan Firkins

13 3:40 PM 4:05 PM 0:25 Speaker #4 Anil Garg Steve Brown Wireless Handheld & PowerPoint

14 4:05 PM 4:07 PM 0:02Thank you and wrap up. Direct

people to the Village for the balance of the program

Anil Garg Joan Firkins

15

16 0:00

NOTES For Event:

1.Room Setup (Refer to room layout plan) 584 chairs plus 7 for AV tech and stage. Stage setup: 4 - 4'X4'X24" risers (other), 2 steps with rails 3 - 3'X6', lectern with mic, 1 draped 36" cocktail round at side of lectern, projector cart if not rear mounted projector

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Date / Time: FINAL

Floor Plan:

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Signage:

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Event: Saturday Night - Session 16 Presider: Brad HowardSaturday / 6:00 - 9:40 p.m. (220 Minutes) Presenter(s) Rosemary Aragon

Location: Grand Ballroom Keynote: Patrick Awuah


Overview:

62 rounds of 10 GDR___

1 2:00 PM Begin Setup of Grand Ballroom Grand Ballroom

2 5:00 PM 5:45 PM 0:45 ACC & Patrick Awuah - Sound check and reshearsal Grand Ballroom

To include sound & lights check. EthioReel and ACC present pre-

recorded music to A/V Chair

3 5:45 PM 9:45 PM 4:00 SAA's on duty Gene Hernandez

4 6:00 PM 7:00 PM 1:00 Formal VIP Receiving Line 8

Four bar stools, so each couple can share

one.Small table with

glasses and water at end of line

5 6:00 PM 7:00 PM 1:00 NO HOST RECEPTION 650 VIPs to be at top of stairs in Receiving Line None 5 No-host Bars

Play pre-recorded music provided by

PJN

WELCOME banner to be hung over Grand D doors, to be used by drummers/dances entrance to

ballroom

6 6:45 PM 6:50 PM 0:05 African Drum/Dance Troup Begins Processional

All Attendees at Reception

Depart from Spruce and Walk to Grand

East FoyerPhyllis Nusz African Dance Troup None No lectern Pike-up VIPs in route.



Date / Time:

Focus: Peace "The Village of Hope"

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Date / Time: FINAL

7 6:50 PM 6:50 PM 0:00 DOORS OPEN 650 All attendees Grand Ballroom A - H Phyllis Nusz African Dance Troup Preset Preset

SAAs in place to open Grand D doors and let in dance troupe into

who will lead attendees into ballroom through center door which has

WELCOME banner . Performers will continue to stage. As soon as dance

troupe turns down aisle to stage, open all doors.

8 6:50 PM 7:05 PM 0:15 Attendees enter Ballroom NoneSAAs will encourage people to enter

ballroom and assist with assigned seating.

9 6:55 PM 7:05 PM 0:10 SAA encourage attendees to enter ballroom None

10 7:05 PM 7:05 PM 0:00 Performers Light Campfire Ron Sekkel African Dance Troupe

11 7:05 PM 7:15 PM 0:10 Performance by African Drummers and Dancers

12 7:15 PM 7:20 PM 0:05 Dance troupe leaves Ballroom.

13 7:20 PM 7:25 PM 0:05 Welcome to the event; Set tone for night Brad Howard Enter & Exit via Hut

14 7:25 PM 7:28 PM 0:03 Thought for the Day: WISDOM OF AFRICA Rosemary Aragon Enter & Exit via Hut

15 7:28 PM 7:30 PM 0:02 Invite Attendees to eat Brad Howard

16 7:30 PM 8:15 PM 0:45 Dinner Hyatt & Wyn Spiller 62 rounds of 10 GDR___

17 7:30 PM 8:00 PM 0:30 Set up A/V requirements for ACC performance Ken Jacobs Mics per contract and electirc

candles at foot of stairs

18 8:00 PM ######## CD sales tables set up GDR ____ Set up to sell CDs after session.

19 8:15 PM 8:20 PM 0:05 Reconvene Sessoin and Introduce Keynote Brad Howard

20 8:20 PM 8:45 PM 0:25 "Educating Africa's Next Generation" Patrick Awuah Wireless mic NO LECTERN

21 8:45 PM 8:50 PM 0:05 Entrance of African Children's Choir African Children's Choir Special Microphones

Drummer's enter from Hut. Kids enter via rear doors.

22 8:50 PM 9:20 PM 0:30 Performance by African Children's Choir ACC SEE CONTRACT

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Date / Time: FINAL

23 9:20 PM 9:25 PM 0:05 Exit of Children's Choir ACC Exit via rear doors.

24 9:25 PM 9:30 PM 0:05 Balloon Comment/Adjourn Norb Murray

NOTES For Event:

'1. Room setup (refer to room layout plans): Grand Ballroom A - H {65 rounds of 10, 1 lectern with mic, 1 draped 36" cocktail round adjacent to lectern, Stage setup {14 - Hyatt risers (6' X 8' X 24" ea) and 6 - Westin risers (6' X 8' X 24"), 6 Hyatt steps with rails}, Balloon Setup: {1 - 6' X 8' X 24" Westin riser with 1 railess step (by other)}, Tech Support: { 4 -4'X4'X24" Kirland risers, 2 - 4'X4'X24" Kirkland risers, 2 - 4'X4'X24" Risers (other), 1 railess step (other), 5 chairs}. Grand Ballroom East Foyer {5 no host bars}. All bars to remain open during dinner.

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Date / Time: FINAL

Menu & Service:

Floor Plan:

Tablecloth - Brown (may be called beige - solid), Napkin fold - Cumberbun - BlackMenu: Serengeti salad, Kalahari Beef Steak, North African Spiced Carrots, Wali Wazi potatoes, Malva Pudding, Coffee and Tea

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Date / Time: FINAL

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Date / Time: FINAL

Signage:

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Event: SIG/DRL Wrap-Up - Session #18 Presider: Helene Kalfauss

Sunday / 8:30 - 10:00 a.m. (90 Minutes) Presenter(s) (none)Location: Regency Ballroom Keynote: PRIP Cliff Dochterman


SIG/DRL Regency Ballroom A - D Helene Kalfuss See below 13 Rounds of 10 Cordless Mmic Lectern Is a chair needed for Cliff? Should a

4x4x18" riser be provided?

Overview:

1 8:15 AM ######## Inspect Room - A/V, Lighting, Room set-up, Iced water for presenters, etc. Helene Kalfuss Should we have coffee Service?


3 8:20 AM Doors Open SAA

4 8:30 AM 8:40 AM 0:10 Welcome and distribution of evaluation forms 125 Helene Kalfuss Helene Kalfuss 13 Rounds of 10 Cordless Mmic Lectern

5 8:40 AM 8:45 AM 0:05 Introduction of PRIP Cliff Dochterman 125 Helene Kalfuss Cliff Dochterman lectern w mic

6 8:45 AM 9:15 AM 0:30 Cliff Dochterman presentation 125 Cliff Dochterman lectern w mic

7 9:15 AM 9:30 AM 0:15 Cliff Dochterman question and answer period 125 CliffDochterman lectern w mic

8 9:30 AM 9:45 AM 0:15 General question, comment period 125 Attendees Cordless Mic

9 9:45 AM 9:55 AM 0:10 Evaluation fill out and turn in 125 Helene Kalfuss Cordless Mic

10 9:55 AM 10:00 AM 0:05 Farewell and Thanks 125 Helene Kalfuss Cordless Mic

11

12

Sunday, October 3rd

Date / Time:

Provides a summary of the Institute experience. Allow dialog between attentees.

FINAL

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Date / Time: FINAL

NOTES For Event:

Menu & Service:

1.Room setup (refer to room layout plans): Regency Ballroom A - D {13 rounds of 10}, One lectern, 4 - 4'X4'X24" risers (other), 2 steps with railing, 1 draped 36"cocktail round at side of lectern, 1 chair at back of stage.

Continental Breakfast served in Grand Ballroom foyer

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Date / Time: FINAL

Floor Plan:

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Date / Time: FINAL

Signage:

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Event: General Session - Session #19 Presider: Sally Gray

Sunday / 8:15 - 8:55 a.m. (55 Minutes) Presenter(s) (See Overview)Location: Grand Ballroom Keynote: RIP Ray Klinginsmith


General Grand Ballroom A - H Anil Garg See Below 62 tables of 103 Screens, 3

projectors, pipe and drape


Linens only - no table setting. No meal this session. Linens do not

change.

Overview:

1 7:30 AM 8:15 AM 0:45 SAAs on duty 4 Grand Ballroom East Foyer Gene Hernandez To monitor/assist with contential

breakfast service

2 7:45 AM 8:15 AM 0:30 Continental Breakfast Service 400 General Grand Ballroom East Foyer Salley Adelblue

3 8:15 AM 8:55 AM 0:40 Session #19Focus - World Peace 400 General Grand Ballroom A - H Anil Garg

Sally Gray, Ray Klinginsmith, Eddie

Blender, Phil Silvers, Abby McNear

62 tables of 10 see below Lectern with micLinens only - no table setting. No meal this session. Linens do not

change.

4 8:00 AM Inspect Room - A/V, Lighting, Room set-up, Iced water for presenters, etc.

Sally Gray, Anil Garg, Ron Sekkel

5 8:00 AM Table décor complete Nancy Belton

6 8:00 AM SAAs on duty 8 Gene Hernandez 2 at each door

7 8:10 AM Doors Open Ron Sekkel

8 8:15 AM 8:18 AM 0:03 Welcome to the Session, introduction of President Ray Sally Gray

9 8:18 AM 8:33 AM 0:15 Rotary's Commitment to World Understanding and Peace Ray Klinginsmith lapel mic req'd for

RIP Klinginsmith

10 8:33 AM 8:35 AM 0:02 Thank President Ray and Present Gift from Director John Sally Gray

SUNDAY, October 3rd

Date / Time:

Focus: World PeaceRIP Ray - "Rotary's Programs of Peace"Presenters to deliver 5-minute teasers - Eddie Blender, Abby McNear, Phil Silvers

FINAL

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Date / Time: FINAL

11 8:35 AM 8:38 AM 0:03 Introduction of Session Teasers Sally Gray

12 8:38 AM 8:43 AM 0:05 Rotary Comes to Palestine PRID Phil Silvers lectern mic & powerpoint

13 8:43 AM 8:48 AM 0:05 Rotary Role in Peace Eddie Blender Lav mic

14 8:48 AM 8:53 AM 0:05 Rotary's Chaning Programs of Peace Abby McNear

15 8:53 AM 8:55 AM 0:02Thank you and wrap up. Direct

people to the Village for the balance of the program

Sally Gray

16

17

NOTES For Event:

Menu & Service:


Continental Breakfast service in East Foyer before session Muffins & Danish – 23 dozen Whole Fruit – 10 dozen Coffee/tea – 20 gallons Juice – 10 gallonsCoffee/tea – 20 gallons

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Date / Time: FINAL


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Date / Time: FINAL

Signage

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Event: Break-outs - Sessions 20a, b, c Presider: (none)Sunday / 9:10 - 9:40 a.m (30 Minutes) Presenter(s): (See Overview)

Location: Keynote: n/a


General Juniper, Larch,Grand Ballroom I - K Anil Garg See below Theatre See column

below See below See room layout plans

Overview:

1 9:10 AM 9:40 AM 0:30 Session #20 a,b & c 330 General Juniper, Larch,Grand Ballroom I - K Anil Garg Eddie Blender, Phil

Silvers, Abby McNear Theatre See column below See below

2 8:45 AM Inspect Rooms - A/V, Lighting, Room set-up, Iced water for presenters, etc. Anil Garg

3 8:45 AM SAAs on Duty 4 Gene Hernandez One each room., 2 in The Village

4 9:00 AM Doors Open

5 9:10 AM 9:40 AM 0:30 Session #20 a 130 Larch Anil Garg Phil Silvers Theatre Lav Mic, No powerpoint Lectern See room layout plan

6 9:10 AM 9:40 AM 0:30 Session #20 b 100 Juniper Anil Garg Eddie Blender Theatre Lectern mic Lectern See room layout plan

7 9:10 AM 9:40 AM 0:30 Session #20 c 100 Grand Ballroom I - K Anil Garg Abby McNear Theatre Microphone Lectern See Village - Inner Court plan in Village tab

8 9:40 AM End session. Direct attendees to The Village. SAA

9

10

NOTES For Event:

1. Refer to individual room layout plans. Each room to be set in theatre format and have a lectern, 1 - 2'X6' and 1 projector table/cart. Juniper - 96 chiar, Larch - 94 chair, and Inner village (Grand Ballroom I - K) - 130 Chairs (see Village tab)

SUNDAY, October 3rd

Date / Time:

Breakouts to further develop the topic of world peace.Larch - PRID Phil Silvers - "Rotary Comes to Palestine"Juniper - Eddie Blender - "Rotary's Role in Peace"The Village - Abby McNear - Rotary's Changing Programs of Peace"

(See Overview)FINAL

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Date / Time:

(See Overview)FINAL

Floor Plan: For reference only. See Brian Moore for details

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Date / Time:

(See Overview)FINAL

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Date / Time:

(See Overview)FINAL

Signage:

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Event: Brunch/Closing - Session 22 Presider: Arlene GreenbergSunday / 10:30 - 11:55 a.m. (85 Minutes) Presenter(s) (See Overview)

Location: Grand Ballroom Keynote: Miho Fukuhara


All attendees Grand Ballroom A - H Ken Moulton See below 45 Rounds of 103 Screens, 3


See notes for event below no flags

Overview:

1 10:30 AM 11:55 AM 1:25 Session #22 450 All attendees Grand Ballroom A - H Ken Moulton (see Overview) Rounds3 Screens, 3



2 10:15 AM Inspect Room - A/V, Lighting, Room set-up, Iced water for presenters, etc.

Arlene Greenberg, Ken Moulton, Ron Sekkel

3 10:15 AM Table décor refreshed Nancy Belton

4 10:15 AM SAAs on Duty 8 Gene Hernandez 2 at each door

5 10:20 AM Doors Open Ron Sekkel

6 10:20 AM 10:30 AM 0:10 Walk-in entertainment Rick Mendoza TBA Two mics.

7 10:30 AM 10:35 AM 0:05 Welcome to the Session and Introduction of Al Kalter 450 Arlene Greenberg

8 10:35 AM 10:38 AM 0:03 Thought for the Day Jan Lindsay

9 10:38 AM 10:53 AM 0:15 Youth Exchange's Role in Peace 450 Al Kalter Wired mic & powerpoint

10 10:53 AM 11:03 AM 0:10 Youth Exchange in the First Person 450 Hannah Klein

11 11:03 AM 11:05 AM 0:02 Thank Kalter and Klein, and Invite to Eat 450 All attendees Grand Ballroom A - H Ken Moulton Arlene Greenberg

12 11:05 AM 11:20 AM 0:15 Brunch Serviced 450 All attendees Grand Ballroom A - H Ken Moulton Hyatt 45 rounds of 10 GDR___

13 11:20 AM 11:22 AM 0:02 Reconvene event and Introduce Peace Fellow 450 All attendees Grand Ballroom A - H Ken Moulton Arlene Greenberg

SUNDAY, October 3rd

Date / Time:

Focus: World Peace in the First PersonPresenters: 1) Jan Lindsay, 2) Al Kalter, 3) Hanna Klein, 4) John Blount

FINAL

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Date / Time: FINAL

14 11:22 AM 11:42 AM 0:20 Peace In the 1st Person 450 All attendees Grand Ballroom A - H Ken Moulton Miho Fukuhara Lectern mic

15 11:42 AM 11:45 AM 0:03 Thank Peace FellowIntroduction of John Blount 450 All attendees Grand Ballroom A - H Ken Moulton Arlene Greenberg

16 11:45 AM 11:52 AM 0:07 Peace and World Understanding 450 All attendees Grand Ballroom A - H Ken Moulton John Blount

17 11:52 AM 11:55 AM 0:03 Closing Balloon Event All attendees Grand Ballroom A - H Ken Moulton Norb Murray

18

19

NOTES For Event:

Menu & Service:


Tablecloth - White, Napkin fold - Fan - WhiteMenu: Quiche - asparagus, leek, and mushroom (maybe cheese too)Pa Thong Go (flat bread) and Pan de Sal (rounded roll) - probably both - with Kaya JamPineapple, guava, and papaya slicesHibiscus Teaand Coffee

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Date / Time: FINAL

Floor Plan:

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Date / Time: FINAL

Signage:

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Event: Village Schedule Presider: Sal Briguglio & Mike HanniganWednesday 9/29/2010 - Sunday, 10/3/2010 Presenter(s)

Location: Outer - Grand Ballroom North Foyer Keynote:Inner - Grand Ballroom I - K


Overview:

1

2 7:00 AM 12:00 PM 5:00 hotel to set up outer village & inner village Hotel crew Grand Ballroom North

Foyer Sal & Norb NA See Room layout plan set up mic for inner village NA

need power to all booths, House phone for Concierge desk - Hotel to

supply

3 1:00 PM 11:30 PM 10:30 Load-in and set up Grand Ballroom (all sections)

4 1:30 PM 5:00 PM 3:30 Jeffrey design to set up deco for inner village

Grand Ballroom North Foyer sal/norb/mike M. NA See Room layout plan NA NA

5 1:30 PM 5:00 PM 3:30 vendors and admin to moved into outer village Sal & Norb

6 1:30 PM 5:00 PM 3:30 exhibitors to move into inner village Sal & Norb


Date / Time:


FINAL

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Date / Time: FINAL

7

8 7:00 AM 5:00 PM 10:00 Set up Inner Village Hotel crew Grand Ballroom I - K Sal B. NA See Room layout plan

5ch mixing board, wired mic, mini-plug cable, RCA cable, plasma monitor, RGB

cable, Component

cable.

9 8:00 AM 9:00 AM 1:00 move in for admin booths in outer village Sal/norb/Mike m.

10 8:00 AM 12:00 PM 4:00 inner village set up by Jeffery Grand Ballroom I - K Sal & Norb NA See Room layout plan

10 9:00 AM 5:00 PM 8:00 outer village open for business Grand Ballroom North Foyer Sal,Norb and Mike M. NA

11 9:30 AM 11:00 AM 1:30 Disc Jockey & Dancing Grand Ballroom I - K

12 12:00 PM 5:00 PM 5:00 Exhibitors set up in Inner Village Grand Ballroom I - K Sal & Norb NA See Room layout plan mic on stage Electrical to booths?

13 8:00 PM 10:00 PM 2:00 grand opening of inner village exhibitors to man there booths Grand Ballroom I - K Sal, Norb & Mike NA

14 0:00

15

16 7:00 AM 8:00 AM 1:00 Place 1 3'X6' with 2 chairs for Cliff near TRF tables Outer Village Sal/Mike NA NA NA

17 7:00 AM 8:00 AM 1:00 hotel to remove dance floor from inner village, and add 75 chairs 80 Grand Ballroom I - K sal /Mike M. NA See Room layout plan


cable, Component

cable.

18 7:00 AM 5:00 PM 10:00 outer village will be open General Grand Ballroom North Foyer Sal B. NA

FRIDAY, October 1st


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Date / Time: FINAL

19 11:00 AM 4:00 PM 5:00 Food Cart open in Inner Villagde Hyatt food service GDR ____

20 11:40 AM 11:50 AM 0:10 Entertainment: Music 80 General Grand Ballroom North Foyer

Mike Hannigan, Mike Montgomery see note

21 11:50 AM 12:10 PM 0:20 Village Presentation: World Health 80 General Grand Ballroom I-K Mike Hannigan, Mike Montgomery PATH theatre see note

22 12:10 PM 12:30 PM 0:20 Village Presentation: World Health 80 General Grand Ballroom I-K Mike Hannigan, Mike Montgomery Seattle Biomed theatre see note

23 2:00 PM 2:10 PM 0:10 Entertainment: Music 80 General Grand Ballroom North Foyer

Mike Hannigan, Mike Montgomery theatre see note

24 2:10 PM 2:25 PM 0:15 Village Presentation: World Health 80 General Grand Ballroom I-K Mike Hannigan, Mike Montgomery

International Smile Power theatre see note

25 2:25 PM 2:40 PM 0:15 Village Presentation: World Health 80 General Grand Ballroom I-K Mike Hannigan, Mike Montgomery Safe Blood Africa theatre see note

26 2:40 PM 2:55 PM 0:15 Village Presentation: World Health & Literacy 80 General Grand Ballroom I-K Mike Hannigan, Mike

MontgomeryDistrict 5280 Ecuador

Project theatre see note

27 2:55 PM 3:10 PM 0:15 Village Presentation: World Health & Literacy 80 General Grand Ballroom I-K Mike Hannigan, Mike

Montgomery Adopt A Village theatre see note

28 3:10 PM 3:20 PM 0:10 Entertainment: Music 80 General Grand Ballroom North Foyer

Mike Hannigan, Mike Montgomery see note

29 3:20 PM 3:35 PM 0:15 Village Presentations: Economic Development 80 General Grand Ballroom I-K Mike Hannigan, Mike

Montgomery Fabric of Life theatre see note

30 3:35 PM 3:50 PM 0:15 Village Presentations: Economic Development 80 General Grand Ballroom I-K Mike Hannigan, Mike

Montgomery End Poverty 1 Village theatre see note

31 8:00 AM 5:00 PM 9:00 inner village to be open General Grand Ballroom I - K Sal B. NA

32 0:00

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Date / Time: FINAL

33

34 8:00 AM 5:00 PM 9:00 outer village open General Grand Ballroom North Foyer Sal B. NA

35 8:00 AM 5:00 PM 9:00 inner village open General Grand Ballroom North Foyer Sal B. NA


cable, Component

cable.

36 8:00 AM 11:00 AM 3:00 Food Cart open in Inner Villagde Grand Ballroom I-K Hyatt food service GDR ____

37 8:15 AM 8:30 AM 0:15 Village Presentations: Water 80 General Grand Ballroom I-K Mike Hannigan, Mike Montgomery Myanmar Orphange theatre

38 8:30 AM 8:45 AM 0:15 Village Presentations: Economy & Water 80 General Grand Ballroom I-K Mike Hannigan,

Mike Montgomery HELP Honduras theatre

39 2:00 PM 5:00 PM 3:00 Food Cart open in Inner Villagde Grand Ballroom I-K Hyatt food service GDR ____

40 4:30 PM 4:45 PM 0:15 Village Presentations: Economy & Water 80 General Grand Ballroom I-K Mike Hannigan,

Mike Montgomery Biochar Stove theatre

41 4:45 PM 5:00 PM 0:15 Village Presentations: Economic Development 80 General Grand Ballroom I-K Mike Hannigan,

Mike Montgomery Zambia Literacy theatre

42 7:00 PM 10:00 PM 3:00 hotel to tear down outer village and set up 75 chairs (Theatre). 80 Grand Ballroom North

Foyer Sal B. NA See Room layout plan

43 7:00 PM 10:00 PM 3:00 Vendors & Admin to vacate outer village Sal & Norb

44 7:00 PM 10:00 PM 3:00 Foundation booth to be moved to Inner Village (space to be assigned) Sal & Norb

45 7:00 PM 10:00 PM 3:00 Vendors & Admin to vacate outer village Sal & Norb


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Date / Time: FINAL

46 7:00 PM 10:00 PM 3:00 Foundation booth to be moved to Inner Village (space to be assigned) Sal & Norb

47 7:00 PM 10:00 PM 3:00 2011 Booth to be moved to main hallway Sal & Norb

48

49 7:00 AM 7:45 AM 0:45 Ecumenical Service 120 + General Grand Ballroom North Foyer Ken Bose Theatre Lectern w Mic See Outer Village Plan

50 8:00 AM 10:30 AM 2:30 inner village open 80 General Grand Ballroom I - K Sal B. NA


cable, Component

cable.

See Inner Village Plan

51 9:10 AM 9:40 AM 0:30 breakout session #20 120+ Grand Ballroom I - K Anil Garg Abby McNear Theatre mic on stage Lectern See Inner Village Plan

52 9:50 AM 10:00 AM 0:10 Entertainment 100 General Grand Ballroom North Foyer

Rick Mendoza theatre

53 10:00 AM 10:15 AM 0:15 Presentation 100 General Grand Ballroom I - K Mike Hannigan, Mike Montgomery Nepal Theatre See Inner Village Plan

54 0:00

55

56 0:00

0:00

MONDAY, October 4th

SUNDAY, October 3rd

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Date / Time: FINAL

NOTES For Event:

1. Room setup (refer to room layout plans): Grand Ballroom I - K (Inner Village) {33 - 3' X 6' rectangular tables, 70 chairs, 6 - 4' X 4' X 24" riser (other), 1 step with rail (other)16' X 28' dance floor area, one 3' diameter projector table}, Grand Ballroom North Foyer (Outer Village) {21 - 3' X 6' rectangular tables, 7 - 1.5' X 6' rectangular tables, 7 chairs, 11 - 3' X 6' rectangular tables, 8 - 2' X 6' rectangular tables, 14 chairs} All presentations in the Village will require a 50" monitor with video cable and and sound cable to fit a laptop. A small table with chair near the stage for the laptop. Mic and lecturn on stage.The vendors and admin will vacate the outer village @ 7pm on Saturday night. The foundation booth will then be moved to the inner village (space to be assigned). The 2011 booth to move to the east foyer. The outer village will be set up for religious service by 7am to finish by 7:45am. The inner village will be torn down at 11am on Sunday.

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Date / Time: FINAL

Floor Plan: Inner Court

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Date / Time: FINAL

Floor Plan: Outer Court

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Event: Signage Schedule Presenter: MIKE FISCHNALLERDate / Time:

Location:

1 Start Time End Time H:MM Function # Audience Room Coordinator Presenters / Speakers Setup/BEO # A/V - Committee Hotel Misc Notes

2

3 1:00 PM ######## District Banners delivered to Hotel for placement Grand Ballroom Mike Fischnaller Placed by Hotel AV under master

agreement.

4

5 8:30 AM 11:00 AM 2:30 Master & Room Display for Sgt-At-Arms Meeting Mike Fischnaller Rotary - Sgt At Arms

6 7:30 AM 4:00 PM 8:30 Master & Room Display for Governor's Meeting Mike Fischnaller Rotary - Governors Meeting

7 9:00 AM ######## Sign posts at 2nd Floor entrances for - Grand Ballroom, Village, Rotary Store Throughout

8 2:00 PM 5:00 PM 3:00 Master & Room Display for SIG/DRL Meeting Mike Fischnaller Rotary - District Resource Leaders

and Special Invited Guests

9 9:00 AM 7:00 PM 10:00 Vendors Singage as needed Mike Fischnaller

10 9:00 AM 7:00 PM 10:00Directional Signage & Master Display for General Reception & "Pre Flight

Check-in"

Throughout - East Foyer Mike Fischnaller Rotary - General Reception & 'Pre

Flight Check In

11 9:00 AM 10:00 PM 13:00 Master & Room Displays Session #1 - DINNER Grand Ballroom Mike Fischnaller Rotary - Session #1 DINNER

12

13 7:00 AM 10:00 PM 15:00 Rotary Store location & hours on Master Displays Mike Fischnaller

14 7:00 AM ######## Rotary Village Hours on Master & Room Display

Village (Grand Ballroom I, J, K) & North Foyer Mike Fischnaller

15 7:00 AM ######## Grand & Regency Ballroom Directional Signage Throughout Mike Fischnaller

16 7:30 AM 9:30 AM 2:00 Master & Room Display Session #2 BREAKFAST Grand Ballroom Mike Fischnaller Rotary - Session #2 BREAKFAST

17 7:45 AM 8:15 AM 0:30 Power Point - 'Welcome Bruce Aylward' & 'Welcome Ravi Ravindran' Grand Ballroom Mike Fischnaller Welcome Bruce Aylward' - 'Welcome

Ravi Ravindran'



FRIDAY, October 1st

FINAL

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18 9:00 AM 11:15 AM 2:15 Master & Room Display Session #3 Polio Eradication Rotary Update Regency Ballroom Mike Fischnaller Rotary - Session #3 Polio Eradication

Update

19 9:30 AM 11:15 AM 1:45 Power Point 'Welcome' for Panel Regency Ballroom Mike Fischnaller Welcome'

20 11:00 AM 12:00 PM 1:00 Master & Room Displays - Seattle BioMed & Path Village & North Foyer Mike Fischnaller Rotary - Seattle BioMed & Path

21 12:00 PM 2:00 PM 2:00 Master & Room Display Session #5 LUNCH TRF Recognition Grand Ballroom Mike Fischnaller Rotary - Session #4 LUNCH

22 1:30 PM 5:00 PM 3:30 Master Display & Directional Signage Session #7 - Outside Tours

Rear entry (NE 10th St) Lobby Level Mike Fischnaller Rotary - Session #5 Tours - Buses

Depart …

23 4:30 PM 7:00 PM 2:30 Master Display & Directional Signage - Class Reunion Dinners Departure info TBD Mike Fischnaller

24 12:00 PM 8:00 PM 8:00 Directional Signage for Walk/Run Mike Fischnaller

25 12:00PM #VALUE! Power Point for Speaker Grand Ballroom Mike Fischnaller

26

27 5:00 AM 8:00 AM 3:00 Master Display & Walk Run Signs Throughout - Lollypops Mike Fischnaller Rotary - Walk Run (LOCATION)

28 6:00 AM ######## Directional Signage in place Throughout - ongoing Mike Fischnaller

29 6:30 AM 8:30 AM 2:00 Room & Master Display Session #10 BREAKFAST Beyond Major Donor Cedar Ballroom Mike Fischnaller Rotary - Session #7 Major Donor

BREAKFAST

30 7:10 AM 7:45 AM 0:35 Power Point 'Welcome Major Donors' Cedar Ballroom Mike Fischnaller Welcome Major Donors'

31 6:00 AM 10:00 PM 16:00 Master & Room Display - Rotary Village Hours

Village (Grand Ballroom I, J, K) & North Foyer Mike Fischnaller Rotary - Village …AM to …PM

32 6:00 AM 10:00 PM 16:00 Master Displays - Rotary Store location & hours North Foyer Mike Fischnaller Rotary - Shopping …AM to …PM

33 8:30 AM 9:45 AM 1:15 Room & Master Displays for Session #11 Water & Sanitation Grand Ballroom Mike Fischnaller

34 8:45 AM 9:15 AM 0:30 Welcome John Borrazzo' Power Point Grand Ballroom Mike Fischnaller

35 9:30 AM 11:00 AM 1:30Master & Room Displays for Session #12 Partnering, New Grant Policies,

RAG PanelRegency Ballroom Mike Fischnaller

36 9:45 AM 10:15 AM 0:30 Welcome Carl-Wilhelm Stenhammer, John Blount, …….. Panel Regency Ballroom Mike Fischnaller

37 10:45 AM 12:00 PM 1:15 Master & Room Displays for Session #12b Breakouts

Cedar A, Cedar B, and Regency Mike Fischnaller


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38 11:45 AM 1:30 PM 1:45 Room & Master Schedule Session #13 - Lunch 'TITLE' Grand Ballroom Mike Fischnaller

39 11:30 AM 1:30 PM 2:00 Welcome Tom Thorfinnson Power Point Grand Ballroom Mike Fischnaller

40 1:00 PM 3:00 PM 2:00

Master & Room Displays Session #14 -Plenary Topics: microcredit, sustainable Rotary projects,

education…

Regency Ballroom Anil Garg

Moderator with three speakers in sequence.

Speakers - Peter Blanden, Ravi

Ravindran, and Steve Brown

Fourwinds & Room

41 4:00 PM 7:00 PM 3:00 Directional Signage for Reception Throughout Mike Fischnaller

42 5:30 PM 10:00 PM 4:30 Master & Room Session 16 - DINNER Grand Ballroom

43

44

45 7:00 AM ######## Village Signage in place Mike Fischnaller

46 6:30 AM ######## Directional Signs, Master & Room Displays - Ecumenical Service Throughout Mike Fischnaller Lollipops @ Grand Ballroom Foyer

47 7:30 AM 10:00 AM 2:30 Master & Room Displays for DRL - Sig Wrap up meeting Mike Fischnaller

48 7:30 AM 9:00 AM 1:30 Master & Room Displays - Session #19 Focus on World Peace Grand Ballroom Mike Fischnaller

49 8:45 AM 9:55 AM 1:10 Master & Room Displays - Session #20 a,b & c Breakouts (first run) Mike Fischnaller

50 11:00 AM 12:00 PM 1:00 Master & Room Displays Session #22 -Brunch - Closing

51 12:00 PM 6:00 PM 6:00 Remove all signs and banners and package for storage Throughout Mike Fischnaller

SUNDAY, October 3rd

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2010 institute minute schedule

Technology

pm page

pm sigdrl dinner rod

na na nablounts

layout na na clancy

committee maple na

time end time h

getsgnats educational

general nina clancy