2010-2011 assessment and accountability … assessment and accountability checklist initial...

ASSESSMENT AND ACCOUNTABILITY CHECKLIST 2010-2011 Go to http://www.ode.state.or.us/search/page/?=499 for updates

Last Updated on 5/06/2011 of 43

2010-2011 ASSESSMENT AND ACCOUNTABILITY CHECKLIST

Initial Publication Date: August 23, 2010

Revision History: Pages 42-43

Purpose - This document provides:

1) Assessment testing windows for the 2010-11 school year

2) Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment results

3) Data collection, related to the reporting of AYP, windows for the 2010-11 school year

4) Key events and district responsibilities related to student and staff level data collection used in the reporting of Adequate Yearly Progress, school and district report cards, and assessment group reports

If you identify inaccuracies in this document or have suggestions for improvement, please contact: [email protected] or (503) 947-5844

It is the policy of the State Board of Education and a priority of the Oregon Department of Education that there will be no discrimination and harassment on the grounds of race, color, religion, sex, sexual orientation, national origin, marital status, age or disability on any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the State Superintendent of Public Instruction at the Oregon Department of Education, 255 Capitol Street NE, Salem,

Oregon 97310; Phone: (503) 947-5740; Fax (503) 378-4772.

http://www.ode.state.or.us/search/page/?=499

mailto:[email protected]



Contacts for Assistance

REGIONAL ASSESSMENT

SUPPORT ESD PARTNERS NAME ORGANIZATION PHONE E-MAIL

REGION 1

General Assessment Support Amy Rockwell

Data Collection Support Karen Brown Smith

Willamette ESD

Umatilla Morrow ESD

1-800-970-8372

Ext. 1 541-966-3124

[email protected] [email protected]

REGION 2

General Assessment Support Kristine Keizer

Data Collection Support Donna Smith

Douglas ESD

541-440-4775

1-877-373-3684 541-440-4756

[email protected]

[email protected]

REGION 3

General Assessment Support Ronda Thornburg

Data Collection support Karen Brown Smith

Umatilla Morrow ESD

541-966-3220

1-888-437-6892 541-966-3124

[email protected] [email protected]

ODE DATA OWNERS

Accountability Reports Derek Brown ODE 503-947-5841 [email protected]

Cumulative ADM Collections Joy Blackwell ODE 503-947-5767 [email protected]

Cumulative ADM Exit Adjustment

Brian Lindsley ODE 503-947-5928 [email protected]

Assessment Collections Cari White ODE 503-947-5821 [email protected]

Class Size Isabella Jacoby ODE 503-947-5878 [email protected]

Limited English Proficiency Details

Kim Miller ODE 503-947-5712 [email protected]

Report Card Validation Cynthia Yee ODE 503-947-5780 [email protected]

Secure Assessment Reports Cindy Barrick ODE 503-947-5822 [email protected]

Staff Position Isabella Jacoby ODE 503-947-5878 [email protected]

Student Centered Staging Cindy Barrick ODE 503-947-5822 [email protected]

ODE TOPIC CONTACTS

National Assessment of Educational Progress (NAEP)

Beth LaDuca ODE 503-947-5836 [email protected]

Extended Assessment Bradley Lenhardt ODE 503-947-5755 [email protected]

PSAT/NMSQT® Nancy Potter College Board 866-392-4078 [email protected]























MONTH / DATE EVENT TYPE EVENT DISTRICT ROLE AND RESPONSIBILITY

AUGUST 2010

AUGUST 2 ACCOUNTABILITY

REPORTS

Public release of preliminary AYP designations for all schools and districts on the ODE public website

AUGUST 2 - 19

ACCOUNTABILITY

REPORTS

Requests by districts for AYP data reviews prior to final designation of AYP

SUPERINTENDENT:

– Request review (substantive appeal) via letter of school AYP designation if data cannot be corrected by editing test records or collections.

AUGUST 13 REPORT VALIDATION

Report Validation Window closes for:

– Staff FTE

– Teacher Characteristics

– Class Size

DATA SUBMITTER

– Check that all schools in district are included in the validation and that data is accurately reported and complete for each school. Go to: https://district.ode.state.or.us/apps/acctrpt/Default.aspx

– Submit an appeal on the district validation site if a collection needs to be opened in order to correct a prior data submission.

– Videoconference Training related to these collections is available at https://district.ode.state.or.us/search/page/?id=193

AUGUST 17 REGIONAL DTC

TRAINING

Douglas ESD (in-person training session 8:30 – 12:30 pm)

DISTRICT TEST COORDINATOR

– All district test coordinators must attend an ODE sponsored Regional Assessment and Accountability Training. For 2010-11 there are 6 in-person trainings scheduled. In addition, we have added a multi-day web-based training for those traveling to an in-person training would constitute a hardship. DTCs are encouraged to attend in-person trainings if at all possible. Please contact your regional helpdesk to reserve a slot at the in-person training by June 15.

– Reservations for the web-based training must be made in advance. To reserve a slot for the web-based training, please email Carla Martinez at [email protected] by June 15. Please identify your role (e.g. District Test Coordinator, School Test Coordinator etc). District Test Coordinators will be given preference if space is limited. School test coordinators may attend the web based training if there is room available and they receive authorization from their district.

– If you choose to attend the web-based training, you must be present for the entire duration of all three sections. Attendees will be asked to verify their attendance and agree not to conduct other activities while attending the session.

– Please send questions regarding training sessions to your Regional ESD Helpdesk


TRAINING

Willamette ESD (in-person training session 1:00 – 5:00 pm)


TRAINING

Multnomah ESD (in-person training session 8:00 – 12:00 pm)


TRAINING

Umatilla – Morrow ESD (in-person training session 10:00 – 3:00 pm)


TRAINING

Malheur ESD (in-person training session 8:30 – 12:30 pm)


TRAINING

Harney ESD (in-person training session 8:30 – 12:30 pm)


https://district.ode.state.or.us/apps/acctrpt/Default.aspx

https://district.ode.state.or.us/search/page/?id=193


http://www.ode.state.or.us/wma/teachlearn/testing/oaks/esdpartners0910.pdf





AUGUST 19 DATA COLLECTION

LAST DATE FOR CHANGES TO:

– Assessment test records

– 3rd Period Cumulative ADM 2009-10

– NCLB English Proficiency

For inclusion in Final AYP reports

DISTRICT TEST COORDINATOR If the district has made changes to assessment test records after July 24:

– Review preliminary AYP reports posted on the ODE district secure website to verify that demographic information in report reflects student demographics.

– Review virtual records for students reported in 3rd

Period Cumulative ADM who did not participate in required state assessments and apply admin codes for students not enrolled during test window, home schooled students, etc.

– Districts over the 1% cap on alternate assessments must flag test records in Student Staging to come into compliance.

– Schools with preliminary AYP designations of “pending” submit additional local assessment data.

AUGUST 20 State Furlough Day All ODE offices will be closed. ODE staff will be unavailable.

AUGUST 20 - 30 ACCOUNTABILITY

REPORTS

Student Centered Staging, Secure Assessment Reports closed for AYP processing

– All Math and Reading records unavailable for download or editing

– All Math and Reading records will remain read-only after August 30, 2010

AUGUST 30 DATA REPORTING REMINDER: Assessment Group Reports for 2009-10 released to the public and press release


REPORTS

Final school and district AYP reports available for preview on ODE district secure website

SUPERINTENDENT

– Review final AYP report for implementation of substantive appeal if submitted and approved.





SEPTEMBER 2010

SEPTEMBER 9 –

OCTOBER 27 ACCOUNTABILITY

COLLECTIONS

Cohort Survey (spreadsheet) for students first entering high school in 2005-06 and 2006-07

DATA SUBMITTER

– ESD Partners send out spreadsheet with instructions.

– Survey indicates students needing review for high school entry year. Survey also collects outcomes for students not enrolled in 2009-10.

– These data are part of the cohort graduation rate calculations for AYP and Report Card.

September 9 ACCOUNTABILITY

REPORTS Final AYP Report posted on ODE public website

SEPTEMBER 9 REPORT VALIDATION

Report Validation Window opens on ODE district secure website for:

– SAT Scores



DATA SUBMITTER



– Videoconference Training related to this collection is available at https://district.ode.state.or.us/search/page/?id=193








SEPTEMBER 13 REGIONAL DTC

TRAINING

Web-Based Training (Web-Ex) 9:00 – 11:00 am

NOTE: Reservations for the web-based training must be made in advance.


– All district test coordinators must attend an ODE sponsored Regional Assessment and Accountability Training. For 2010-11 there are 6 in-person trainings scheduled. In addition, we have added a multi-day web-based training for those traveling to an in-person training would constitute a hardship. DTCs are encouraged to attend in-person trainings if at all possible. Please contact your regional helpdesk to reserve a slot at the in-person training by June 15.

– Reservations for the web-based training must be made in advance. To reserve a slot for the web-based training, please email Carla Martinez at [email protected] by June 15. Please identify your role (e.g. District Test Coordinator, School Test Coordinator etc). District Test Coordinators will be given preference if space is limited. School test coordinators may attend the web based training if there is room available and they receive authorization from their district.

– If you choose to attend the web-based training, you must be present for the entire duration of all three sections. Attendees will be asked to verify their attendance and agree not to conduct other activities while attending the session.

– Please send questions regarding training sessions to your Regional ESD Helpdesk


TRAINING




TRAINING



SEPTEMBER 16 REPORT VALIDATION Report Validation Window closes for:

– SAT Scores

DATA SUBMITTER


SEPTEMBER 16 ACCOUNTABILITY

REPORTS

District preview of preliminary 2009-10 school and district Report Cards, including final AYP designations and supporting detail sheets, on ODE district secure website (Preview 1 of 2)




BY SEPTEMBER

17 TEST ADMINISTRATION

Deadline for principals of selected grade 8 schools to designate TIMSS 2011 school coordinator


– Remind principals of selected schools to designate an appropriate professional staff member to serve as TIMSS school coordinator.










BY SEPTEMBER

17 TEST ADMINISTRATION

Deadline for principals of selected schools to designate a NAEP coordinator and to register for the NAEP website


– Remind principals of selected schools to designate an appropriate professional staff member to serve as the NAEP coordinator and to register for the NAEP MySchool website (www.mynaep.com).

SEPTEMBER 17 State Furlough Day All ODE offices will be closed. ODE staff will be unavailable.

SEPTEMBER 30 TEST ADMINISTRATION REMINDER: Appeals of Spring Writing scores are due to ODE.


– See instructions in cover letter accompanying shipped materials.

SEPTEMBER 30 –


COLLECTION

First Period Cumulative ADM Collection Window for 2010-11 (Covers period from July 1-October 1)

DATA SUBMITTER

– Review business rules and instructions prior to submission at: https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=246

– Submit collection with common fields and collection-specific fields accurately filled for all applicable students.

– Correct any error records after file is processed.

– Review collection summary report to verify data submitted correctly. When data complete and accurate click verify under Status Tracking.

– Save a production download for your records.

– Videoconference Training related to this collection is available at: https://district.ode.state.or.us/search/page/?id=198

OCTOBER 2010

OCTOBER 1

ACCOUNTABILITY

REPORTS

District preview of 2009-10 school and district report cards, including final AYP designations and supporting detail sheets, on ODE district website (Preview 2 of 2)



REPORTS

School and district report cards, including final AYP designations and supporting detail sheets, available to public on ODE website


– Download school and district report cards for 2009-10 for distribution to parents prior to January 15, 2011. Go to http://www.ode.state.or.us/data/reportcard/reports.aspx


https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=246



http://www.ode.state.or.us/data/reportcard/reports.aspx




OCTOBER 13

- OR -

OCTOBER 16

TEST ADMINISTRATION PSAT/NMSQT® testing


– Ensure that all tenth grade students who are enrolled in public school have the opportunity to take the PSAT/NMSQT® (except in districts with a waiver).

– For tests taken on October 13, postmark return material shipment by 10/14.

– For tests taken on October 16, postmark return materials shipment by 10/18.

OCTOBER 14 –

MAY 23 TEST ADMINISTRATION

OAKS Online Multiple Choice testing window for Reading, Mathematics, Science & Social Sciences

DATA SUBMITTER

– Prior to student testing, update SSID records for students (ONLY update SSIDs for students actively enrolled in your district for the 2010-11 school year).


– Provide all School Test Coordinators and Test Administrators with Test Administration and Security Training, including experience with the OAKS Online training environment.

– Ensure that all School Test Coordinators and Test Administrators have read the 2010-2011 Test Administration Manual and have signed an Assurance of Test Security form for 2010-2011.

– As test records are posted to Student Centered Staging on the ODE district secure website:

Verify that the demographic information on the posted test record is correct.

Correct error records.

Collect information from Test Administrators about accommodation and modification codes that need to be applied to test records in Student Centered Staging.





OCTOBER 14 –

MAY 23 TEST ADMINISTRATION

OAKS Online 3rd

Grade Spanish Reading Assessment Window


– In 2010-11, ODE will offer a Grade 3 Spanish Reading Assessment through OAKS Online for students enrolled in grade 3. This is a native-language test which presents passages and items only in Spanish. This is not a Spanish-English side-by-side assessment.

– Approval by the U.S. Department of Education to use this assessment for accountability purposes is still pending. Until approval has been officially given by the U.S. Department of Education, districts must plan to also administer the Grade 3 Reading Assessment in English in order to count the student for accountability purposes. Once ODE receives approval, eligible ELL students may use the Grade 3 Spanish Reading Assessment for accountability purposes.

NOTE: Students may take the Grade 3 Spanish Reading Assessment for up to two of the three available OAKS Reading/Literature testing opportunities. Districts may only administer one opportunity per student between 10/13/10 and 01/03/11. If a district administers the Grade 3 Spanish Reading Assessment to a student for all three testing opportunities, the third opportunity will be invalidated.


REPORTS

How to read report card documents in English and Spanish posted on public website

Documents posted to http://www.ode.state.or.us/search/page/?=661

BY OCTOBER 15 DATA COLLECTION NAEP online school information form due from selected schools


– Remind principals or NAEP coordinators of selected schools to complete the online school information form on the NAEP MySchool website (www.mynaep.com).

OCTOBER 21 –

DECEMBER 13 TEST ORDERING &

REPORTING

Assessment Order Window for Paper based Winter Writing Performance Assessment (Grades 4, 7 & High School, including Braille)


– ODE will publish an update to Appendices G and J of the 2010-11 Test Administration Manual and the AA Checklist by August 25, 2010 that will include updated instructions for ordering the paper-based Writing assessment materials and OAKS Braille Writing materials.

– The Braille order form is posted online at http://www.ode.state.or.us/search/page/?=499. If you have any questions about this process, please contact your Regional Assessment Support ESD Partner.







OCTOBER 26 Student Centered Staging System Opens

– The Student Centered Staging (SCS) application allows a user in a district who has been granted access to view, edit, fix errors, download errors, upload fixes and download student test records that have been received by the Oregon Department of Education (ODE).

– It also provides snapshot reports of student test record counts by resident school institution ID for a specific subject and school year.

– The application is continuously accessible until final AYP and Report Cards are published.


COLLECTION Reminder: Last day to submit Cohort Survey information


COLLECTION

Reminder: Last day for submitting 1st Period Cumulative ADM for 2010-2011

NOVEMBER 2010

NOVEMBER 1-5 COLLECTION VALIDATION

Collection Validation Window for:

– 1st Period Cumulative ADM Collection

DATA SUBMITTER

– Districts will have an opportunity to make corrections to their 1st Period Cumulative ADM submission as identified in the post-collection validations.

NOVEMBER 18 -DECEMBER 17

DATA COLLECTION

Collection window for:

– Cumulative ADM Exit Adjustment 2009-10

DATA SUBMITTER

– Review and update end date codes, diploma type codes, withdrawal factors, and essential skills fields in 2009-10 Annual Cumulative ADM data. See May 6, 2010 training at https://district.ode.state.or.us/search/page/?id=193.

– Training will also be provided on November 18.

NOVEMBER 26 State Furlough Day

All ODE offices will be closed. Online testing will be suspended for both OAKS and ELPA.






DECEMBER 2010

WINTER 2010 ACCOUNTABILITY

REPORTS Release of 2009 NAEP Science assessment results

DECEMBER 2 – 16 TEST ORDERING &

REPORTING Order window for OAKS Braille Tests in Reading, Mathematics & Science


– Order OAKS Braille Assessment materials by individual student SSID. Materials should only be ordered for students with an IEP or 504 Plan indicating Braille for each specific content area. Students who access the OAKS Braille assessment in a specific content area must not have access to the OAKS Online assessment in that same content area.

– Braille test booklets are available in English, as well as English-Spanish side by side.

– Coordinate with Itinerate Teachers for visually impaired students to ensure that all orders for students needing Braille materials are included. All orders for Braille assessment materials must be submitted by the DTC.

– Braille order forms are posted to http://www.ode.state.or.us/search/page/?=499. If you have any questions about this process, please contact your Regional Assessment Support ESD Partner.

DECEMBER 9 –

FEBRUARY 4 DATA COLLECTION Window for Submitting Staff

Position

DATA SUBMITTER

– USID must be requested or updated for all staff prior to completing the staff-level collections.

– Review business rules and instructions prior to submission. Go to: https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=168 https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=171

– Submit collection with common fields and collection specific fields accurately filled for all applicable students.


– Review collection summary report to verify data submitted correctly.


– Videoconference Training related to this collection is available at https://district.ode.state.or.us/search/page/?=198





https://district.ode.state.or.us/search/page/?=198




DECEMBER 13 REPORT VALIDATION Fall Membership Preview sent to Districts

DATA SUBMITTER

– Review student enrollment for Districts/Schools

– Contact your ESD Partner to request reopening of 1st Period Cumulative ADM if corrections are needed.

DECEMBER 13

TEST ORDERING &

REPORTING

REMINDER: Last day for submitting orders for Paper-based Winter Writing Performance Assessment (Grades 4, 7 & High School, including Braille)

DECEMBER 16 –

JANUARY 14

DATA COLLECTION 2nd Period Cumulative ADM Collection Window for 2010-2011 (covering July 1 - December 31)

DATA SUBMITTER

– Note: Make sure that data for all students in grades 7 and above who have withdrawn in 2010-11 are included. The prior Early Leavers and High School Completers Collections are now incorporated in this cumulative collection which should be updated continually each period.


DECEMBER 16 TEST ORDERING &

REPORTING

REMINDER: Last day to order OAKS Braille assessment materials in Reading, Mathematics & Science

JANUARY 2011

JANUARY 3 - 5

TEST ADMINISTRATION

Paper-based Winter Writing Performance Assessment materials received by School Districts


– Receive and inventory all test materials. If order quantities are incorrect, contact your Regional Assessment Support ESD partner.

– Maintain the security of all test materials in accordance with Part IV – Test Security of the 2010-11 Test Administration Manual.

– Distribute testing materials to School Testing Coordinators.






JANUARY 3 – 31 TEST ADMINISTRATION NAEP pre-assessment visits to selected schools


– Remind principals or NAEP coordinators that the worksheets for students with disabilities and ELLs delivered to schools on Jan. 3 must be completed before the pre-assessment visit.

– Remind principals or NAEP coordinators to read and follow ODE guidance on the inclusion of students with disabilities and English language learners in NAEP testing.

– Ensure that principals or NAEP coordinators follow ODE assessment accommodations guidelines in selecting NAEP accommodations for students.

JANUARY 12 –

MARCH 17 TEST ADMINISTRATION

Testing Window for Online Winter Writing Performance Assessment (Grade 7 & High School)

DATA SUBMITTER

– Prior to student testing, update SSID records for students (ONLY update SSIDs for students actively enrolled in your district for the 2010-11 school year)


– Provide all Test Administrators with Test Administration and Security Training, including experience with the OAKS Online training environment.

– Ensure that School Test Coordinators and Test Administrators have proper access to the OAKS Online system.




Collect information from Test Administrators about accommodation/modification codes that need to be applied to test records in Student Centered Staging.

JANUARY 12 –


Testing Window for Paper-based Winter Writing Performance Assessment (Grades 4, 7 & High School, including Braille)


– Maintain security of all test materials during the testing window in accordance with Part IV – Test Security of the 2010-11 Test Administration Manual.

– Ensure that Test Administrators and School Test Coordinators have been properly trained in both test security and test administration and have turned in a signed Assurance of Test Security form for the 2010-11 school year prior to the administration of tests.





JANUARY 12 – MAY 12

TEST ADMINISTRATION Testing Window for the English Language Proficiency Assessment (ELPA) K – 12

DATA SUBMITTER

– Update SSID records for students prior to testing.

– New for 2010-11, only students whose LEP flag is set to “Y” may access the ELPA


– Maintain security of all test materials during the testing window in accordance with Part IV – Test Security of the 2010-11 Test Administration Manual.

– Coordinate with Title III Director to ensure that all ELL students are appropriately tested (refer to the Administration Manual, Part VII and Appendix H for details).

– Ensure that Test Administrators and School Test Coordinators have been properly trained in both test security and test administration and have turned in a signed Assurance of Test Security form.

JANUARY 14 (@ 11:59 PM)

DATA COLLECTION Reminder: Last day for submitting 2nd Period Cumulative ADM for 2010-11

JANUARY 15 ACCOUNTABILITY

REPORTS

Reminder: Deadline for sending schools and district report cards to all parent/guardians

According to OAR 581-022-1060 “by January 15 of each year, school districts shall send a copy of the state provided school and school district performance report to the parent(s) or guardian(s) of each child enrolled in a public school in the school district”.

JANUARY 18 REPORT VALIDATION Fall Membership Final Preview sent to Districts

JANUARY 18 - 21 COLLECTION

VALIDATION


– 2nd Period Cumulative ADM Collection

DATA SUBMITTER

– Second Period Cumulative ADM will remain closed for post-collection validations.





JANUARY 20 –

MARCH 3 DATA COLLECTION Window for Submitting Class Size

DATA SUBMITTER

– Review business rules and instructions prior to submission. Go to: https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=170



– Review collection summary report to verify data submitted correctly.


– Videoconference Training related to this collection is available at https://district.ode.state.or.us/search/page/?=198

JANUARY 24- FEBRUARY 2

COLLECTION

VALIDATION

Collection Validation Window:

– 2nd Period Cumulative ADM

DATA SUBMITTER

– Districts will have an opportunity to make corrections to their 2nd Period Cumulative ADM submission as identified in the post-collection validations.

JANUARY 24 –


Testing window for NAEP in selected schools

District Test Coordinator

– Remind principals or NAEP coordinators that parent/guardian notification letters must be sent to the parents/guardians of all students selected for NAEP prior to the school’s NAEP assessment date.

– Support 12th grade principals/staff in promoting 12th grade student participation in NAEP.

– Remind principals or NAEP coordinators that the school must schedule a make-up session if less than 90% of selected students participate in NAEP testing.

JANUARY 27 –

MARCH 21 TEST ORDERING &

REPORTING

Assessment Order Window for Paper-based Spring Writing Performance Assessment (High School only, including Braille)


– ODE will publish an update to Appendices G and J of the 2010-11 Test Administration Manual and the AA Checklist by August 25, 2010 that will include updated instructions for ordering the paper-based Writing assessment materials and OAKS Braille Writing materials.

– The Braille order form is posted online at http://www.ode.state.or.us/search/page/?=499. If you have any questions about this process, please contact your Regional Assessment Support ESD Partner.



https://district.ode.state.or.us/search/page/?=198





FEBRUARY 2011

FEBRUARY 4 DATA COLLECTION REMINDER: Last day for Staff Position Collection

FEBRUARY 7 - 11 COLLECTION

VALIDATION Collection Validation Window for Staff Position Collection

DATA SUBMITTER

– Staff Position will remain closed for post-collection validations.

FEBRUARY 8 DATA REPORTING REMINDER: Student Enrollment Report for 2010-11 released to the public and press release

FEBRUARY 10 TEST ORDERING &

REPORTING

Extended Assessment document download launched for Reading, Mathematics, Science, Science Field Test & Writing


– Download Extended Assessments for February 17 – April 28 testing window. Go to: https://district.ode.state.or.us/.


FEBRUARY 14-18 COLLECTION

VALIDATION

Collection Validation Window:

– Staff Position Collection

DATA SUBMITTER

– Districts will have an opportunity to make corrections to their Staff Position submission as identified in the post-collection validations.

FEBRUARY 17 –

APRIL 28 TEST ADMINISTRATION

Testing window for Extended Reading, Mathematics, Science, Science Field Test & Writing assessments


– Maintain security of all testing materials during the testing window in accordance with Part IV – Test Security of the 2010-11 Test Administration Manual.

– Ensure that Test Administrators and School Test Coordinators have been properly trained in test security and test administration, have received training specific to the Extended Assessment, and have turned in a signed Assurance of Test Security form.

FEBRUARY 17– MAY 19

TEST ADMINISTRATION Data Entry window for transmitting Extended Assessment results to ODE

DATA SUBMITTER

– Update SSID records for students prior to submitting assessment results.

– Transmit results of Extended Assessments via Extended Assessment Application on ODE district secure website. Go to: https://district.ode.state.or.us/


https://district.ode.state.or.us/





FEBRUARY 24 –

MARCH 25 DATA REPORTING

Validation window for:

– Graduation Cohort Report for 09-10

– Dropout Report and HS Completer Report for 09-10

DATA SUBMITTER

– Check that all schools are included in the validation and that High School Completer & Early Leaver data is accurately reported and complete for each school.

– Student-level downloads will be available by request for reviewing students included, institutions, and outcomes.

– Cohort Report will include the four-year cohort graduation rate (students first entering high school in 2006-07) and five-year cohort graduation rate (students first entering high school in 2005-06).

– Go to: https://district.ode.state.or.us/ and access the report card validation application.

MARCH 2011


REMINDER: Last day for Paper-based Winter Writing Performance Assessment. (Grade 4, 7 & High School, including Braille)


– Maintain the security of all test materials in accordance with Part IV – Test Security of the 2010-11 Test Administration Manual. All testing materials must be collected and inventoried from schools.

– Collect and inventory all test materials from school test coordinators and prepare testing materials for shipment to scoring sites.

– Verify that materials are correctly packaged (refer to Appendix G– Requirements for OAKS Writing Performance Administration of the 2010-11 Test Administration Manual).

BY MARCH 2 TEST ADMINISTRATION OAKS Braille testing materials received by school districts




MARCH 3 DATA COLLECTION Reminder: Last day for Class Size Collection

MARCH 4 TEST ADMINISTRATION REMINDER: Last day for NAEP 2011 testing in selected schools

MARCH 7-11 COLLECTION

VALIDATION


– Class Size Collection

DATA SUBMITTER

– Class Size will remain closed for post-collection validations.







REPORTING

REMINDER: Deadline for shipping Paper-based Winter Writing Performance Assessment to ODE vendor


– Verify that all test materials are correctly packaged for return shipment to ODE vendor (refer to Appendix G– Requirements for OAKS Writing Performance Administration of the 2010-11 Test Administration Manual). Appendix G will be updated on August 25, 2010.

IMPORTANT: Winter Writing Assessments not shipped by this date will be counted as non-participants in assessment and accountability reports.

MARCH 9 –

APRIL 7 TEST ADMINISTRATION OAKS Braille testing window



– Ensure that Test Administrators and School Test Coordinators have been properly trained in both test security and test administration and have turned in a signed Assurance of Test Security form for the 2010-11 school year.

MARCH 14-18 COLLECTION

VALIDATION


– Class Size Collection

DATA SUBMITTER

– Districts will have an opportunity to make corrections to their Class Size submission as identified in the post-collection validations.


REPORTING

ELPA Tests Completed January 12 through January 30 posted to Student Centered Staging pending comprehensive quality assurance


As test records are posted to Student Centered Staging on the ODE district secure website

– Verify that each LEP student has a score posted for the ELPA

– Supply accommodations/modification codes if necessary

– Notify Regional Assessment Support ESD Partner if a posted record is not from a district student

Notify Regional Assessment Support ESD partner if a student who completed the ELPA does not have a score in Student Staging.

MARCH 17 TEST ADMINISTRATION Reminder: Last day for Online Winter Writing Performance Assessment testing (Grade 7 & High School)

MARCH 18 State Furlough Day All ODE offices will be closed. Online testing will be suspended for both OAKS and ELPA.






REPORTING

Reminder: Last day for submitting orders for Paper-based Spring Writing Performance Assessment (High School only, including Braille)

MARCH 28 –


Testing Window for Spring Online Writing Performance Assessment (High School only)

DATA SUBMITTER

– Prior to student testing, update SSID records for students (ONLY update SSIDs for students actively enrolled in your district for the 2010-11 school year)


– Provide all Test Administrators with Test Administration and Security Training, including experience with the OAKS Online training environment.

– Ensure that School Test Coordinators and Test Administrators have proper access to the OAKS Online system.




Collect information from Test Administrators about accommodation/modification codes that need to be applied to test records in Student Centered Staging.

APRIL 2011

APRIL 4 - 6 TEST ADMINISTRATION

Paper-based Spring Writing Performance Assessment materials received by School Districts (High School only, including Braille)




– Distribute testing materials to School Testing Coordinators.

– Return shipment materials will be included in this shipment.





APRIL 7

TEST ADMINISTRATION REMINDER: OAKS Multiple Choice

Braille Assessment window ends


– Collect all OAKS Braille test materials from school test coordinators.

– Inventory test booklets to ensure that all secure documents have been received from schools.

– Verify that materials are correctly packaged for return shipping (see Appendix J – OAKS Braille Administration of the 2010-11 Test Administration Manual for instructions).

– Ship all test materials via instructions.

– All districts should have secure disposal options in place, districts must securely dispose of all unused assessment test materials onsite. All unused assessment materials must be returned to the DTC and securely destroyed by the deadline to return tests for scoring listed in the 2010-11 Test Schedule. If you have any questions about this process, please contact your Regional Assessment Support ESD Partner.

– Keep copies of tracking information for your shipments.

APRIL 11 TEST ORDERING &

REPORTING

Winter Writing Performance Assessment student work available online through OAKS Online


– Create custom rosters in the online reporting system to view student records and download scanned student work.

– Distribute student work to appropriate recipients.

– Appeals of writing scores are due to ODE by June 1, 2011. For instructions refer to Appendix G– Requirements for OAKS Writing Performance Administration of the 2010-11 Test Administration Manual.

– Copies will all be available online (in PDF format).






REPORTING

Test records from Winter Writing Performance Assessment posted in Student Centered Staging Application on ODE district secure website


As test records are posted to Student Centered Staging on the ODE district secure website:

– Verify that the demographic information on the posted test record is correct, including program participation.

– Correct error records.

– Supply modification codes if missing.

– Notify your Regional Assessment Support ESD partner if a posted record is not from a district student.

– Apply admin codes for students not enrolled during test window, home schooled students, etc.

APRIL 13 – 28 TEST ADMINISTRATION

Testing Window for Paper-based Spring Writing Performance Assessment (High School only,

including Braille)



– Ensure that Test Administrators and School Test Coordinators have been properly trained in both test security and test administration and have turned in a signed Assurance of Test Security form.


REPORTING

ELPA Tests Completed January 31 through March 1 posted to Student Centered Staging





– Notify Regional Assessment Support ESD if a posted record is not from a district student



REPORTING

Reminder: Deadline for shipping Braille testing materials (Reading, Math & Science)


– Verify that materials are correctly packaged (see Appendix J – OAKS Braille Administration of the 2010-11 Test Administration Manual for instructions).

– Keep copies of tracking information for your shipments.

IMPORTANT: OAKS Braille Assessments not shipped by this date will be counted as non-participants in assessment and accountability reports.





APRIL 26 DATA REPORTING 2009-10 Dropout and Cohort Graduation Rate reports released to the public

– Reports will include the current traditional dropout rate.

– Reports will include the four-year cohort graduation rate (students first entering high school in 2006-07) and five-year cohort graduation rate (students first entering high school in 2005-06).


REPORTING

REMINDER: Testing window ends for Extended Reading, Mathematics, Science, Science Field Test & Writing


– Transmit results of Extended Assessments via Extended Assessment Application on ODE district secure website by May 19. Go to: https://district.ode.state.or.us/


REMINDER: Last day of Paper-based Spring Writing Performance Assessment testing window (High School only, including Braille)


– Maintain the security of all test materials in accordance with Part IV – Test Security of the 2010-11 Test Administration Manual. All testing materials must be collected and inventoried from schools.

– Collect and inventory all test materials from school test coordinators and prepare testing materials for shipment to scoring sites.

– Verify that materials are correctly packaged (refer to Appendix G– Requirements for OAKS Writing Performance Administration of the 2010-11 Test Administration Manual).

APRIL 28 TEST ADMINISTRATION REMINDER: Last day of Online Spring Writing Performance Assessment testing window (High School only)

APRIL 28 –

MAY 27 REPORT VALIDATION

Report Validation Window on ODE district secure website for:

– Bond Levy

– ESD Support & General Fund Expenditures

– Videoconferencing Facilities

DATA SUBMITTER

– Check that all schools in district are included in the validation and that relevant data is available for each school. Go to: https://district.ode.state.or.us/apps/acctrpt/Default.aspx

– Request, if desired, recognition as new school if more than 40% of student population is new to the school due to boundary changes. See AYP Manual or Report Card Policy Manual for more details. Boundary change calculator posted at: http://www.ode.state.or.us/search/page/?=677.










APRIL 28 –

MAY 27 DATA COLLECTION

3rd Period Cumulative ADM Collection for Participation 2010-11 (covering the period from July 1, 2010 to May 2, 2011)

DATA SUBMITTER







APRIL 28 –

JUNE 3 DATA COLLECTION

Window for submitting NCLB English Proficiency

DATA SUBMITTER







MAY 2011

MAY 5 – 27 REPORT VALIDATION


– Institutions for AYP and Report Card

DATA SUBMITTER













MAY 9 TEST ORDERING &

REPORTING

REMINDER: Deadline for shipping Paper-based Spring Writing Performance Assessment to ODE Vendor


– Verify that all test materials are correctly packaged for return shipment to ODE vendor (refer to Appendix G– Requirements for OAKS Writing Performance Administration of the 2010-11 Test Administration Manual). Appendix G will be updated on August 25, 2010.

IMPORTANT: Spring Writing Assessments not shipped by this date will be counted as non-participants in assessment and accountability reports.

MAY 12 TEST ADMINISTRATION REMINDER: Last day for ELPA testing

MAY 12 –

JULY 15 DATA COLLECTION

Annual Cumulative ADM Collection 2010-11 (covering the period from July 1, 2010 to June 30, 2011)

DATA SUBMITTER








REPORTING

ELPA Tests Completed March 2 through April 8 posted to Student Centered Staging













MAY 19 TEST ADMINISTRATION REMINDER: Last day for transmitting Extended Assessment results to ODE

DATA SUBMITTER

– Update SSID records for students prior to submitting assessment results.

– Transmit results of Extended Assessments via Extended Assessment Application on ODE district secure website. Go to: https://district.ode.state.or.us/

IMPORTANT: Extended Assessment results not transmitted by this date will be counted as non-participants in assessment and accountability reports.

MAY 20 State Furlough Day All ODE offices will be closed. ODE staff will be unavailable.

MAY 23 ACCOUNTABILITY

REPORTS

REMINDER: Last day for submitting requests for new school status due to boundary or grade changes

SUPERINTENDENT

– Send signed request for new school designation with supporting data to ODE. See http://www.ode.state.or.us/search/page/?id=677 or the AYP Manual for additional information.

MAY 23 TEST ADMINISTRATION REMINDER: Last day for OAKS Online testing

MAY 26 (@ 2:00 PM)

ACCOUNTABILITY

REPORTS

WEBEX: AYP and Staging - Focus on editing and checking Staging, Third Period Cumulative ADM, and LEP data used for AYP

MAY 27 (@ 11:59 PM)

DATA COLLECTION REMINDER: Last day for submitting 3rd Period Cumulative ADM Collection

MAY 27 (@ 5:00 PM)

– MAY 31

ACCOUNTABILITY

REPORTS

Student Centered Staging, Secure Assessment Reports closed at 5 PM on May 27 for AYP processing




http://www.ode.state.or.us/search/page/?id=677





REPORTING

Test records from OAKS Braille Multiple Choice tests posted in Student Centered Staging Application on ODE district secure website



– Verify that the demographic information on posted test record is correct, including program participation.


– Supply modification codes as necessary.

– Notify Regional Assessment Support ESD partner if a posted record is not from a district student.

– Request admin codes for students not enrolled during test window, home schooled students, etc.

MAY 27 REPORT VALIDATION


– Institutions for AYP and Report Card

– Bond Levy

– ESD Support & General Fund Expenditures

– Videoconferencing Facilities

DATA SUBMITTER





MAY 28 ACCOUNTABILITY

REPORTS

First weekly extract of data from NCLB English Proficiency Collection for application to test records and generation of virtual records

First weekly extract of data from 3rd Period Cumulative ADM Collection for inclusion in Pre-preliminary AYP reports








MAY 30 – JUNE 3 COLLECTION

VALIDATION


– 3rd Period Cumulative ADM

DATA SUBMITTER

– 3rd Period Cumulative ADM will remain closed for post-collection validations.

JUNE 2011

JUNE 1

TEST ADMINISTRATION

REMINDER: Appeals of Winter writing scores are due to ODE (High School only)


– Appeals of Winter Writing scores are due to ODE by June 1, 2011. For instructions refer to Appendix G– Requirements for OAKS Writing Performance Administration of the 2010-11 Test Administration Manual.

JUNE 1 DATA COLLECTION Reminder: Last day to submit extension request for submission of 3rd Period Cumulative ADM

All requests will be reviewed by a committee.

JUNE 1 DATA VALIDATION Student Centered Staging open with virtuals generated from Spring Membership


Review test records in Student Centered Staging to verify that demographic information in report reflects student demographics:



– Notify submitter of 3rd

Period Cumulative ADM Collection if virtual records represent students not enrolled on first school day in May, reflect incorrect grade of enrollment of the student, or student was reported as enrolled at wrong school.


Period Cumulative ADM Collection if race/ethnicity, program flags, TAG, economically disadvantaged, full academic year, or district special education flags on test records are inaccurate.

– Notify submitter of English Language Proficiency Collection if Limited English Proficient data on test records are incorrect.





JUNE 2 - 23 REPORT VALIDATION


– Staff Assignment

– Highly Qualified Teachers (HQT)

– Emergency Certification

DATA SUBMITTER




JUNE 3 DATA COLLECTION





For inclusion in initial posting of pre-preliminary AYP reports



– Verify that the demographic information on posted test records is correct.


– Supply modification/administration codes if necessary.


– Apply admin codes for students not enrolled during test window, home schooled, students, etc.

JUNE 3 (@ 5:00 PM)

– JUNE 6

ACCOUNTABILITY

REPORTS

Student Centered Staging, Secure Assessment Reports closed at 5 PM on June 3 for AYP processing


JUNE 6-17 COLLECTION

VALIDATION


– 3rd

Period Cumulative ADM

DATA SUBMITTER

– Districts will have an opportunity to make corrections to their Annual Cumulative ADM submission as identified in the post-collection validations.







JUNE 7 REPORT VALIDATION

Reports posted on ODE district secure website (Preview 1 of 5):

– Pre-preliminary school and district AYP reports

– Spring Membership Preview (based on 3

rd Period Cumulative

ADM Collection)

– Report Card data elements (based on 3


ADM Collection):

English Language Learners

Students Attending In/From Another District

Student Attendance


Review pre-preliminary AYP reports posted on the ODE district secure website to verify that demographic information in report reflects student demographics:






Period Cumulative ADM Collection if race/ethnicity, program flags, TAG, economically disadvantaged, full academic year, or district special education flags on test records are inaccurate.

– Notify submitter of English Language Proficiency Collection if Limited English Proficient data on test records are incorrect.

– For Frequently Asked Questions about AYP: http://www.ode.state.or.us/apps/faqs/index.aspx?=39

DATA SUBMITTER


– The aggregate counts of the Spring Membership extract will be shown to districts to verify. Districts will have the opportunity to reopen 3

rd

Period Cumulative ADM to correct any data. Spring Membership data shown on the June 7 preview will be from May 27 or earlier.


JUNE 9 (@ 2:00 PM)

ACCOUNTABILITY

REPORTS

WEBEX: AYP and Other Indicators - Focus on the AYP report, new calculations for Math and Graduation


http://www.ode.state.or.us/apps/faqs/index.aspx?=39






JUNE 10 TEST ORDERING &

REPORTING

Test records from Extended Assessments available in the Student Centered Staging Application on the ODE district secure website



– Verify that the demographic information on posted test records are correct, including program participation.


– Supply modification/administration codes if necessary.




Reports refreshed on ODE district secure website (Preview 2 of 5):




ADM Collection)



ADM Collection):



Student Attendance

DATA SUBMITTER



– Data shown on the June 14 preview will be from June 10 or earlier.



REPORTING

ELPA Tests Completed April 9 through April 30 posted to Student Centered Staging


















ADM Collection)



ADM Collection):



Student Attendance

DATA SUBMITTER



– Data shown on the June 21 preview will be from June 17 or earlier.




– Staff Assignment

– Highly Qualified Teachers (HQT)

– Emergency Certification

DATA SUBMITTER





REPORTING

Test records from Spring Writing Performance Assessment posted in Student Centered Staging Application on ODE district secure website



– Verify that the demographic information on the posted test record is correct, including program participation.


– Supply modification codes if missing.

– Notify your Regional Assessment Support ESD partner if a posted record is not from a district student.











REPORTING

Spring Writing Performance Assessment student work available online


– Create custom rosters in the online reporting system to view student records and download scanned student work.

– Distribute student work to appropriate recipients.

– Appeals of writing scores are due to ODE by September 30, 2011. For instructions refer to Appendix G– Requirements for OAKS Writing Performance Administration of the 2010-11 Test Administration Manual.

– Copies will all be available online (in PDF format).

JULY 2011

JULY 1 TEST ORDERING &

REPORTING

ELPA Tests Completed in May (through the end of the testing window) posted to Student Centered Staging







JULY 7 – 14 REPORT VALIDATION


– Persistently Dangerous Schools

DATA SUBMITTER










JULY 7 –



– Staff FTE


– Class Size

DATA SUBMITTER




JULY 12 REPORT VALIDATION





ADM Collection)



ADM Collection):



Student Attendance

DATA SUBMITTER



– Data shown on the July 12 preview will be from July 8 or earlier.


JULY 14 REPORT VALIDATION Report Validation Window closes for:

– Persistently Dangerous Schools

DATA SUBMITTER




JULY 15 DATA COLLECTION REMINDER: Last day for submitting Annual Cumulative ADM











JULY 18 - 22 COLLECTION

VALIDATION


– Annual Cumulative ADM Collection

DATA SUBMITTER

– Annual Cumulative ADM will remain closed for post-collection validations.






ADM Collection)



ADM Collection):



Student Attendance

DATA SUBMITTER



– Data shown on the July 19 preview will be from July 15 or earlier.




– English Language Learners

– Students Attending In/From Another District

– Student Attendance

DATA SUBMITTER



– All data submitted through July 22 will be included in Preliminary AYP reports. Preliminary AYP reports will be released to the public on August 2.










JULY 22 DATA COLLECTION




– 3rd

Period Cumulative ADM 2010-11

For inclusion in Preliminary AYP reports

DATA SUBMITTER

– Review pre-preliminary AYP reports posted on the ODE district secure website to verify that demographic information in report reflects student demographics.

JULY 23 – 27 ACCOUNTABILITY

REPORTS



JULY 25 –

AUGUST 5 COLLECTION

VALIDATION


– Annual Cumulative ADM Collection

DATA SUBMITTER

– Districts will have an opportunity to make corrections to their Annual Cumulative ADM submission as identified in the post-collection validations.





JULY 28 ACCOUNTABILITY

REPORTS

Preliminary school and district AYP designations for preview on ODE district website prior to public release


If the district has made changes to student level data collections or assessment test records after June 3:

– Review preliminary reports posted on the ODE district secure website to verify that demographic information in report reflects student demographics:






Period Cumulative ADM Collection if TAG, economically disadvantaged, full academic year, or district special education flags on test records are inaccurate.

– Notify submitter of English Language Proficiency Collection if Limited English Proficient data on test records is incorrect.

– Review/download summary results at https://district.ode.state.or.us/apps/acctrpt/Default.aspx

SUPERINTENDENT

– Prepare local press release, if necessary.

AUGUST 2011


REPORTS

Public release of preliminary AYP designations for all schools and districts on the ODE public website






AUGUST 2 – 19

(NOON)

ACCOUNTABILITY

REPORTS

Requests by districts for AYP data reviews prior to final designation of AYP

SUPERINTENDENT:

– Request review (substantive appeal) via letter of school AYP designation if data cannot be corrected by editing test records or collections.



– Staff FTE


– Class Size

DATA SUBMITTER




AUGUST 19 DATA COLLECTION





For inclusion in Final AYP reports

DISTRICT TEST COORDINATOR If the district has made changes to assessment test records after July 22:

– Review preliminary AYP reports posted on the ODE district secure website to verify that demographic information in report reflects student demographics.

– Review virtual records for students reported in 3rd Period Cumulative

ADM who did not participate in required state assessments and apply admin codes for students not enrolled during test window, home schooled students, etc.

– Districts over the 1% cap on alternate assessments must flag test records in Student Staging to come into compliance.

– Schools with preliminary AYP designations of “pending” submit additional local assessment data.

AUGUST 20 - 29 ACCOUNTABILITY

REPORTS



– All Math and Reading records will remain read-only after August 29, 2011








REPORTS

Final school and district AYP reports available for preview on ODE district secure website

SUPERINTENDENT

– Review final AYP report for implementation of substantive appeal if submitted and approved.

SEPTEMBER 2011


REPORTS Final AYP Report posted on ODE public website

SEPTEMBER 8 - 15 REPORT VALIDATION


– SAT Scores



DATA SUBMITTER




SEPTEMBER 15 REPORT VALIDATION Report Validation Window closes for:

– SAT Scores

DATA SUBMITTER



REPORTS

District preview of preliminary 2010-11 school and district Report Cards, including final AYP designations and supporting detail sheets, on ODE district secure website. (Preview 1 of 2)













SEPTEMBER 30 TEST ADMINISTRATION REMINDER: Appeals of Spring Writing scores are due to ODE


– Appeals of Spring Writing scores are due to ODE by September 30, 2011. For instructions refer to Appendix G– Requirements for OAKS Writing Performance Administration of the 2010-11 Test Administration Manual).

OCTOBER 2011

FALL 2011 ACCOUNTABILITY

REPORTS Release of NAEP 2011 mathematics and reading assessment results

OCTOBER 3

ACCOUNTABILITY

REPORTS

District preview of 2010-11 school and district report cards, including final AYP designations and supporting detail sheets, on ODE district website (Preview 2 of 2)


REPORTS

School and district report cards, including final AYP designations and supporting detail sheets, available to public on ODE website


– Download school and district report cards for 2010-11 for distribution to parents prior to January 15, 2012. Go to http://www.ode.state.or.us/data/reportcard/reports.aspx


REPORTS

How to read report card documents in English and Spanish posted on public website

– Documents posted to http://www.ode.state.or.us/search/page/?=661






2010-2011 REPORTING/EDITING OF OREGON ASSESSMENT RESULTS

Updated 5/6/2011 District Web Site: https://district.ode.state.or.us ODE Public Site: http://www.ode.state.or.us

Reporting of Statewide Assessment Results

Preliminary Student Scores

available in OAKS Online Reporting System

Records available on District Web Site for: Downloading & Editing (Student Centered Staging)

Individual Student Reports & Class Rosters (Secure Assessment Reports)

OAKS Online K/S (Math, Reading, Science, Social Sciences)

Within 1 business day of test completion

October 26, 2010

OAKS Online Writing – Winter* March 2011 March 2011

Paper-Pencil Writing – Winter * April 2011 April 2011

OAKS Braille (Math, Reading, Science)

N/A May 27, 2011

Extended Assessments (Math, Reading, Science, Science Field Test, Writing)

N/A June 10, 2011

OAKS Online Writing – Spring** June 2011 June 2011

Paper-Pencil Writing – Spring** June 2011 June 2011

ELPA (English Language Proficiency Assessments)

March 15, 2011 April 15, 2011 May 13, 2011 June 15, 2011 July 1, 2011

March 15, 2011 April 15, 2011 May 13, 2011 June 15, 2011 July 1, 2011

* Appeals of winter writing scores are due to ODE by June 1, 2011. Appealed winter writing scores will be available in Student Centered Staging by July 1, 2011. ** Appeals of spring writing scores are due to ODE by September 30, 2011. Appealed spring writing scores will be available in Student Centered Staging by October 14, 2011.

Student Centered Staging Down Time (Math & Reading closed for downloading or editing)

Student Reports will also be unavailable during this time

May 27 (5:00 PM) – May 31, 2011 (processing for AYP Pre-Preliminary)

June 3 (5:00 PM) – June 6, 2011 (processing for AYP Pre-Preliminary)

July 23-27, 2011 (processing for AYP Preliminary)

August 20-29, 2011 (processing for AYP Final)

Secure Assessment Group Reports (SAGR) available on District WEB (unsuppressed)

Public Assessment Group Reports (PAGR) available on ODE public web site (suppressed)

Group Reports – Preliminary

(Preview for districts only) August 15, 2011

(click on “Secure PAGR” link)

Group Reports – Final August 30, 2011 August 30, 2011



http://www.ode.state.or.us/

https://district.ode.state.or.us/apps/AsmtGR/Default.aspx

http://www.ode.state.or.us/data/schoolanddistrict/testresults/reporting/pagrsurpressed.aspx



2010-2011 REPORTING/EDITING OF OREGON ASSESSMENT RESULTS Updated 5/6/2011

District Web Site: https://district.ode.state.or.us ODE Public Site: http://www.ode.state.or.us

Reporting of AYP and Report Cards

Report Card Data Elements -Spring Validation available on District secure web site

April 28 – July 22, 2011 (For complete schedule:

https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=10)

AYP Report – Pre-Preliminary for Preview Pre-preliminary School & District AYP Reports and Report Card detail sheets available on District secure web site

June 7, 2011 Refresh – June 14; June 21; July 12; July 19


LAST DATE for changes to STUDENT COLLECTIONS and TEST RECORDS reflected in Preliminary AYP, Report Cards

July 22, 2011

AYP Report – Preliminary for Preview prior to posting Preliminary School & District AYP Reports and Report Card detail sheets available on District secure web site

July 28, 2011 https://district.ode.state.or.us/apps/acctrpt/Default.aspx

AYP Report – Preliminary posted Preliminary School & District AYP Reports and Report Card detail sheets posted on ODE public web site

August 2, 2011 http://www.ode.state.or.us/data/reportcard/reports.aspx

LAST DATE for changes to STUDENT COLLECTIONS and TEST RECORDS reflected in FINAL AYP, Report Cards

August 19, 2011

AYP Report – Final for Preview Final School & District AYP Reports available on District secure web site

August 29, 2011 https://district.ode.state.or.us/apps/acctrpt/Default.aspx

Report Card Data Elements -Fall Validation available on District secure web site

September 8-15, 2011 https://district.ode.state.or.us/apps/acctrpt/Default.aspx

AYP Report – Final posted Final School & District AYP Reports posted on ODE public web site

September 1, 2011 http://www.ode.state.or.us/data/reportcard/reports.aspx

Report Card – Preliminary for Preview Preliminary School & District Report Cards available on District secure web site

September 15, 2011 https://district.ode.state.or.us/apps/acctrpt/Default.aspx

Report Card – Final for Preview Final School & District Report Cards and Report Card detail sheets available on District secure web site

October 3, 2011 https://district.ode.state.or.us/apps/acctrpt/Default.aspx

Report Card – Final posted Final School & District Report Cards and Report Card detail sheets posted on ODE public web site

October 6, 2011 http://www.ode.state.or.us/data/reportcard/reports.aspx



http://www.ode.state.or.us/













Revision History:

Date Description Page(s)

10/14/2010 Changed Data owner for Assessment Collections from Shanda Jordan to Cari White Changed Data owner for Staff Position and Class Size from Lorene Nakamura to Isabella Jacoby Changed Data owner for Accountability Reports to Derek Brown

2

10/14/2010 Revised Cohort Survey submission window from 9/1 – 10/22 to 9/9 – 10/27 5 & 10

10/14/2010 Removed Fall 2010 Release of 2009 NAEP science assessment results 7

10/14/2010 Changed date for distribution of school and district report cards to January 15, 2011 7

10/14/2010 First day of OAKS Online Multiple Choice testing delayed 1 day to October 14, 2010 8

10/14/2010 First day of OAKS Online 3rd Grade Spanish Reading Assessment delayed 1 day to October 14, 2010 9

10/14/2010 Changed date for Student Centered Staging opening to October 26, 2010 10

10/14/2010 Added Winter 2010 Release of 2009 NAEP science assessment results 11

10/14/2010 Added Reminder on January 15: Deadline for sending school and district report cards to all parent/guardians 14

10/14/2010 Changed date for Fall Membership Final Preview to January 18, 2011 14

10/14/2010 Changed 2nd Period Cumulative ADM Collection Validation open date to January 18, 2011 14

10/14/2010 Changed date for Extended Assessments testing window opening to February 17, 2011 16

10/14/2010 Removed District validation of the Dropout and HS Completer reports may occur in an earlier phase than February 24 from District Role and Responsibility.

17

10/14/2010 Added pending comprehensive quality assurance to event description 18

10/14/2010 Replaced ELL with LEP in District Role and Responsibility: Verify that each ELL LEP student has a score posted for the ELPA 18, 21, 24, 29, 31

10/14/2010 Added Multiple Choice Assessment to event description 20

10/14/2010 Added Spring Writing Performance to event description 21

10/14/2010 Removed Dropout rates may be reported earlier than April 19 if district validation completed in an earlier phase from District Role and Responsibility

22

10/14/2010 Changed date for Extended Assessments testing window closing to May 19, 2011 22

10/14/2010 Added Multiple Choice to event description 26

10/14/2010 Added text for June 1: Appeals of Winter Writing scores …. 27

10/14/2010 Added race/ethnicity, program flags, 29

10/14/2010 Changed date for Extended Assessments test records available in Student Centered Staging to June 10, 2011 30

10/14/2010 Removed duplicate record: Test records from Spring Writing Performance Assessment posted in Student Staging on July 15. 33

10/14/2010 Changed date for Public release of preliminary AYP to August 2, 2011 36

10/14/2010 Changed date for distribution of school and district report cards to January 15, 2012 39

11/1/2010 OAKS Online & 3rd

Grade Spanish Reading Windows extended to May 23. 8,9 & 25




Date Description Page(s)

01/11/2011 New Help Desk Support person for Region 1: Dan Alcantara 2

01/11/2011 Changed date for Reminder: Student Enrollment Report for 2010-11 released to the public and press release from 2/4 to 2/8. 16

01/11/2011 Last day for Paper-based Winter Writing Performance Assessment. (Grade 4, 7 & High School, including Braille) extended to March 1.

17 & 18

02/01/2011 Changed Topic Contact for Extended Assessments to Bradley Lenhardt. 2

02/01/2011 Testing Window for Paper-based Winter Writing Performance Assessment (Grades 4, 7 & High School, including Braille) 1/12 – 2/24, extended to 1/12 - 3/1.

13

02/01/2011 2nd Period Cumulative ADM Validation Window of 1/24/11 – 1/28/2011, extended to 1/24/2011 – 2/2/2011. 15

02/01/2011 Date Extended Assessment document download is launched for Reading, Mathematics, Science, & Writing has been changed from 2/9 to 2/10.

16

02/01/2011 3rd Period Cumulative ADM Validation Window of 6/6/2011 – 6/10/2011, extended to 6/6/2011 – 6/17/2011. 28

02/01/2011 4th Period Cumulative ADM Validation Window of 7/25/2011 – 7/29/2011, extended to 7/25/2011 – 8/5/2011. 35

04/21/2011 Change to data collection support contact for Region 1 2

04/21/2011 Added “Science Field Test” to the Event section for the Extended Assessment testing window. 16

04/21/2011 Added “Science Field Test” to the Event section for the Extended Assessment document downloads for February 10. 16

04/21/2011 ELPA Tests completed 1/12 - 1/30 posted to Student Centered Staging on 3/15 (actual test completion dates added). 18

04/21/2011 ELPA Tests completed 1/31 - 3/1 posted to Student Centered Staging on 4/15 (actual test completion dates added). 21

04/21/2011 2009-10 Dropout and Cohort Graduation Rate reports public release date extended to April 26. 22

04/21/2011 Added “Science Field Test” to the Event section for the final day of the Extended testing window on April 28. 22

04/21/2011 Last day for NCLB English Proficiency Collection changed to June 3. 23

04/21/2011 Report validation window for Institutions for AYP and Report Card changed to May 5 through May 27. 23

04/21/2011 ELPA Tests completed 3/2 through 4/8 posted to Student Centered Staging 5/13 (actual test completion dates added). 24

04/21/2011 Last day for submitting requests for new school status due to boundary or grade changes extended to May 23. 25

04/21/2011 Added “High School Only” requirement for appeals of Winter Writing Scores submitted by 6/1. 27

04/21/2011 ELPA Tests completed 4/9 through 4/30 posted to Student Centered Staging by 6/15 (actual test completion dates added). 30

04/21/2011 Added actual dates when Preliminary Student Scores for ELPA are available in the OAKS Online Reporting System 40

04/21/2011 Added “Science Field Test” to the list of Extended Assessment Records available on District Web Site on June 10. 40

05/06/2011 Added: WebEx: AYP and Staging at 2 PM on May 26 25

05/06/2011 Added: Student Centered Staging, Secure Assessment Reports closed at 5 PM on May 27 for AYP processing 25

05/06/2011 Added: Student Centered Staging open with virtuals generated from Spring Membership on June 1 27

05/06/2011 Added: “at 5 PM on June 3” 28

05/06/2011 Added: WebEx: AYP and other indicators at 2 PM on June 9 29
