20090429 erp workshop presentation

8/6/2019 20090429 ERP Workshop Presentation

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Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System

1

MAGIC ERP Workshop

April 29, 2009


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2

Welcome and Introductions

Housekeeping

American Recovery and Reinvestment Act MAGIC Status

Breakout Sessions

Lunch Breakout Sessions, cont.

Agenda


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3

American Recovery and Reinvestment Act

General Overview

GOALS Impact

MAGIC Overall Impact


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MAGIC Status

April 29, 2009


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5

5

Alternative 1

Continue the Current Model

Alternative 2Enhance the Legacy Systems

Alternative 3

Implement an Enterprise ResourcePlanning (ERP) System

Alternatives


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6

6

Acquire a new Statewide ERP system using

commercial off-the-shelf software

Follo

wthe

five-phas

eapproach to impl

ement

Finance and Procurement followed by

HR/Payroll

Finance the MAGIC initiativewith a combination

of bond funds and current appropriations

Recommendations


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7

Why not Alternatives 1 or2?

Postponing the inevitable

Costs associated are lost

Age of current technology Trained staff are retiring

SAAS has no vendor support

Every infrastructure software upgrade introduces

additional risks of critical system malfunctions Economic climate places existing niche system

components in jeopardy

Additional risks are listed in the MAGIC Business Case


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MERLIN1996

SAAS1989

ACE2003

MELMS2005

I2K2001

PayModePayments 2002

WebProcure2007

BankingSystem

Current System Architecture

VitalChek2001

E-Gov Portal

PATSEarly 1980s

BRICKS2010

Protg Enterprise

Asset/Fleet Management2007-2008

Genie

SPAHRS1997

Invoicing 2007


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9

MERLIN1996

ACE2003

MELMS2005

I2K2001


BankingSystem

VitalChek2001

E-Gov Portal

BRICKS2010

MAGIC

Finance & Procurement

SPAHRS1997

Phase 3 Finance & Procurement

Invoicing 2007


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MERLIN1996


BankingSystem

VitalChek2001

E-Gov Portal

BRICKS2010

MAGIC

Finance & Procurement

HR / Payroll

Phase 4 HR / Payroll

Invoicing 2007


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1111


BankingSystem

VitalChek2001

E-Gov Portal

BRICKS2010

MAGIC

Phase 5 On-going Support

Invoicing 2007


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ERP Benefits Improved Security / Single Sign-On

Fully Integrated Functions

W

ork

flow

Capability Expanded Standard and Adhoc Reporting

Up to Date Technical Architecture

Document Repository

Additional benefits are listed in the MAGIC Business Case


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Risks of Implementing ERP Costs

Scope of Change

Insufficient Staffing Insufficient Funding

Ongoing Statutory Mandates

Ongoing Operational Needs


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Accomplishments

Functional Requirements60+ meetings held with subject matterexperts

1,000+ given on-lin

eacc

ess to r

eview

and providefeedback

7,000+ requirements identified

Business Case Analysis (BCA) Adoptedhttp://www.mmrs.state.ms.us/MAGIC/index.shtml

Documented As-Is processes


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Next Steps

Obtain control agency requirement approval

Obtain ITS approval (4/30) to complete RFP

Docume

nt To-Be

proce

sse

s Obtain TaskForce approval of requirements

Develop RFP Evaluation Team

Complete, Release & Evaluate Software RFP

Develop, R

elease, & Evaluat

eImpl

ementationServices RFP


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Software RFP TimelinesTask Date

First Advertisement Date for RFP 08/04/2009

Second Advertisement Date for RFP 08/11/2009

Mandatory Vendor Conference 08/25/2009

Deadline for Vendors Written Questions 09/08/2009

Deadline for Questions Answered and Posted to ITSWeb Site 09/29/2009

Open Proposals 10/27/2009

Evaluation of Proposals 10/28/2009 01/08/2010

Vendor Onsite Presentations (3 Days per vendor) 01/11/2010-02/12/2010

Final Clarifications and QA of evaluations 02/15/2010-02/24/2010MAGIC Task Force Presentation 03/02/2010

MMRS Steering Committee Presentation 03/09/2010

ITS Board Presentation 03/25/2010

Contract Negotiation Completed 05/30/2010


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SPAHRSSAASMERLIN

WebProcureMELMS I2K

There are no more outlets without

Why do we need

MAGIC?


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MELMS


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Breakout Sessions

Participating VendorsADP

Cogsdale

EmpowerKronos

Lawson

Oracle

SAP


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2020

Questions?


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DFA/MMRS

501 North West Street, Jackson, MS 39201

1201A Woolfolk Building

P. O. Box 267, Jackson, MS 39205-0267

Phone: (601) 359-6570 Fax: (601) 359-6551

[email protected]

MAGIC ERP Workshop

20090429 erp workshop presentation

Documents