2009 summary report – 2010 suggestion
DESCRIPTION
TRANSCRIPT
Accounting
HR
Sales
IT MIS
Engineering
Procurement
Office Admins
SharePoint
Enterprise collaboration System (ECS)
Topics:Topics:
SharePoint Overview.SharePoint Workflow.
SharePoint Overview.SharePoint Workflow.
OverviewOverview
What is the SharePoint ?Why should you use SharePoint ?SharePoint Components.SharePoint Infrastructure.
What is the SharePoint ?Why should you use SharePoint ?SharePoint Components.SharePoint Infrastructure.
Overview (cont)Overview (cont)
What is the SharePoint ? What is the SharePoint ?
•SharePoint is an enterprise information portal, from Microsoft, that can be configured to run Intranet, Extranet and Internet sites.
•Microsoft Office SharePoint Server 2007 allows people, teams and expertise to connect and collaborate.
•WSS is typically used by small teams, projects and companies.
•SharePoint Server is designed for individuals, teams and projects within a medium to large company wide enterprise portal.
Overview (cont)Overview (cont)
Why should you use SharePoint ? Allowing files to be stored in one location and
allowing easy access to all team members. Enables teams and individuals to connect and
collaborate together regardless of where they are located.
Allows anyone have privilege to create sites for use within their company’s Intranet
Efficient environment for IT Professionals to develop without code.
Why should you use SharePoint ? Allowing files to be stored in one location and
allowing easy access to all team members. Enables teams and individuals to connect and
collaborate together regardless of where they are located.
Allows anyone have privilege to create sites for use within their company’s Intranet
Efficient environment for IT Professionals to develop without code.
SharePoint Products & Technologies: The Big Picture
SharePoint Products & Technologies: The Big Picture
Individual
Enterprise
Division
Team
Consistent, connected experience Users, IT, Developers
Rich out-of-box experience Browsers, Office
Flexible, economical deployment
Rich, extensibile platform
Consistent, connected experience Users, IT, Developers
Rich out-of-box experience Browsers, Office
Flexible, economical deployment
Rich, extensibile platform
Extranet
SharePoint calendars I: Make the most of your team calendar
Use a calendar on a SharePoint site
Use a calendar on a SharePoint site
Why use a calendar on a SharePoint site?
Because it’s a great way to share information using the familiar context of a calendar.
A calendar on a SharePoint site is similar to a whiteboard calendar that you might put up in your building’s hallway or break room.
Like that whiteboard, the SharePoint calendar is in a public place — the SharePoint site, where anyone with access to the site can see and use it.
SharePoint calendars I: Make the most of your team calendar
See the calendarSee the calendarSo, you’re ready to try using a calendar on your company’s SharePoint site.
With many standard deployments of a SharePoint site, a calendar is already in place.
If that’s the case for you, all you’ll need to do to access the calendar is click Calendar under Lists on the Quick Launch, as shown in the picture.
Overview (cont)Overview (cont)
SharePoint Components: MOSS: Microsoft Office SharePoint Server. WSS: Windows SharePoint Service.
SharePoint Components: MOSS: Microsoft Office SharePoint Server. WSS: Windows SharePoint Service.
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SharePoint document libraries I: Introduction to sharing files
Why document libraries? Why document libraries? Sharing files with others is essential to getting things done nowadays.
But just how should you share files?
You could e-mail them to people or put them on a network folder somewhere.
But if your company has a Windows SharePoint Services 3.0 site or Microsoft Office SharePoint Server 2007, the best way to share files is to use a document library.
SharePoint document libraries I: Introduction to sharing files
What is a document library?
What is a document library?
A SharePoint document library is a place on a site where you can create, collect, and update files with others.
In this example, employees at Contoso Pharmaceuticals are using a document library called “Shared Documents.”
They have added files to the library, and now people can make changes to them.
SharePoint document libraries I: Introduction to sharing files
What is a document library?
What is a document library?
A SharePoint document library is a place on a site where you can create, collect, and update files with others.
Those changes will be stored in the library — not on their own computers.
And, because the library is on a Web site, other people can easily access the files using a Web browser, provided they have the permissions to do so.
SharePoint document libraries I: Introduction to sharing files
Good reasons to use a libraryGood reasons to use a libraryYou might be thinking, “Why not just e-mail a file to my colleagues or use a network folder to share files?”
Because SharePoint document libraries provide more control.
There are many ways they do this:
• Checkout: You can check out a file to reserve it for your use so that others cannot change it while you are working on it.
• Versions: A library can also be set up to store previous versions for archiving purposes.
SharePoint document libraries I: Introduction to sharing files
Good reasons to use a libraryGood reasons to use a libraryYou might be thinking, “Why not just e-mail a file to my colleagues or use a network folder to share files?“
Because SharePoint document libraries provide more control.
There are many ways they do this:
• Alerts: You can set up e-mail alerts so that you are notified if a file is changed by someone else.
• Search: Libraries can also be set up so that they are searchable.
SharePoint document libraries I: Introduction to sharing files
Where to get a document library
Where to get a document library
So where do you get a document library?
On a Windows SharePoint Services site.
And where do you get a Windows SharePoint Services site?
Your IT department or someone at your company will send you the Web address, or URL, of the site so that you can access it in your Web browser.
SharePoint document libraries I: Introduction to sharing files
Where to get a document library
Where to get a document library
Important: The site shown here is an example of a site you’d find on either Windows SharePoint Services 3.0 or Microsoft Office SharePoint Server 2007.
This course addresses only these versions. If you have an older version, it may look and function differently from the examples in this course.
How do you know which version you have? Ask the person in charge of your site.
SharePoint document libraries I: Introduction to sharing files
The URL is importantThe URL is importantOnce you’ve found the document library you want to work with, you’ll want to become familiar with the URL of the library.
The URL of the library is at the top, in the address bar. And you only need to become familiar with everything before “Forms/AllItems.aspx.”
So if this example were your library, you would need to be familiar with “http://contoso/shared/%20Documents.” The “percent twenty” represents a space in a URL.
SharePoint document libraries I: Introduction to sharing files
The URL is importantThe URL is importantOnce you’ve found the document library you want to work with, you’ll want to become familiar with the URL of the library.
Add this URL to your Web browser favorites for quick and easy access. Eventually, you may even have it memorized because you’ll use it often to access files.
SharePoint document libraries I: Introduction to sharing files
How to add and edit filesHow to add and edit filesWondering how to actually work with a document library?
You’re in the right place.
This lesson will show you how to add and edit library files by using Word, Excel, and PowerPoint 2007.
You’ll also learn what happens when two people try to edit a file at the same time, and how to handle that.
Overview (cont)Overview (cont)
SharePoint users types1. End Users.2. IT Professionals.3. Developers.
SharePoint users types1. End Users.2. IT Professionals.3. Developers.
Topics:Topics:
SharePoint Overview.SharePoint Workflow.
SharePoint Overview.SharePoint Workflow.
Topics:Topics:
SharePoint Overview.SharePoint Workflow.
SharePoint Overview.SharePoint Workflow.
SharePoint WorkflowSharePoint Workflow
Overview of Workflow. MOSS 2007 Workflow. Workflow Development Tools
Overview of Workflow. MOSS 2007 Workflow. Workflow Development Tools
SharePoint Workflow vs PGESCo’s WorkflowSharePoint Workflow vs PGESCo’s Workflow
SharePoint WF: Advantages:
1. Good look and feel.2. Can attach documents.3. Integrated with AD.4. Activities Delay. 5. Sending good formatted emails.
Disadvantage:1. To modify a workflow you have to uninstall and install the new
one.2. In case of change in WF forms, you’ll lose your history.3. Many steps required to install and uninstall a WF.4. Many files (assembly, XML, XAML) required changes, in case of
WF modification.5. MOSS uses a huge disk space.
SharePoint WF: Advantages:
1. Good look and feel.2. Can attach documents.3. Integrated with AD.4. Activities Delay. 5. Sending good formatted emails.
Disadvantage:1. To modify a workflow you have to uninstall and install the new
one.2. In case of change in WF forms, you’ll lose your history.3. Many steps required to install and uninstall a WF.4. Many files (assembly, XML, XAML) required changes, in case of
WF modification.5. MOSS uses a huge disk space.
Topics:Topics:SharePoint Overview.SharePoint Workflow.
SharePoint Overview.SharePoint Workflow.
Analysis Design Deployment
Activate Associate Instantiate
Steps for creating WF using Jupiter workflow builder: SDLC
Jupiter workflow builder
Jupiter SharePoint
Drawing on paper
ANALYSISANALYSIS
• Specifying Business process requirements: The business analysis delivers these requirements as a flowchart to the workflow designer. This flowchart can be delivered as a simple drawing on paper, or using flowcharting tool like Microsoft Visio.
• Specifying Business process requirements: The business analysis delivers these requirements as a flowchart to the workflow designer. This flowchart can be delivered as a simple drawing on paper, or using flowcharting tool like Microsoft Visio.
Analysis Design Deployment
Activate Associate Instantiate
Steps for creating WF using Jupiter workflow builder:
Jupiter workflow builder
Jupiter SharePoint
Drawing on paper
Analysis Design Deployment
Activate Associate Instantiate
Steps for creating WF using Jupiter workflow builder:
Jupiter workflow builder
Jupiter SharePoint
Drawing on paper
Deploying workflow: The workflow designer deploys workflow on share Point site as a feature,Jupiter workflow builder is automatically do this steps:
1) Generate meta data files: A. Feature.xml .B. Workflow.xml.
2) Create the CAB file.3) Install the feature.
Deployment
Analysis Design Deployment
Activate Associate Instantiate
Steps for creating WF using Jupiter workflow builder:
Jupiter workflow builder
Jupiter SharePoint
Drawing on paper
Workflow associated with a document library or list . After this is done, the workflow can be started from any document or item inthat library or list.
Activate
Associated
Activate the feature from Jupiter SharePoint.
Analysis Design Deployment
Activate Associate Instantiate
Steps for creating WF using Jupiter workflow builder:
Jupiter workflow builder
Jupiter SharePoint
Drawing on paper
ADVANTAGEADVANTAGE
1) Provide end users “IT worker” with a way to describe processing of data in a visual form, much like flow charts but without the need to understand programming.
2) With good design the “IT worker” can implement the WF easily than SharePoint WF, Jupiter workflow builder is automatically deployment WF using this steps:
a) Generate meta data files: Feature.xml Workflow.xml.
b) Create the CAB file.
c) Install the feature.
3) You can connect to oracle database and retrieve data .
4) You can export Jupiter workflow for backup.
1) Provide end users “IT worker” with a way to describe processing of data in a visual form, much like flow charts but without the need to understand programming.
2) With good design the “IT worker” can implement the WF easily than SharePoint WF, Jupiter workflow builder is automatically deployment WF using this steps:
a) Generate meta data files: Feature.xml Workflow.xml.
b) Create the CAB file.
c) Install the feature.
3) You can connect to oracle database and retrieve data .
4) You can export Jupiter workflow for backup.
THANK YOU.THANK YOU.
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