2009 elections study group
DESCRIPTION
Welcome. to the. Travis County Clerk. 2009 Elections Study Group. Mission Statement. Ensure that Travis County voters have an accurate, fair, secure, transparent to the public, and accessible voting system. - PowerPoint PPT PresentationTRANSCRIPT
2009 Elections Study Group
Welcometo the
Travis County Clerk
1. Ensure that Travis County voters have an accurate, fair, secure, transparent to the public, and accessible voting system.
2. Determine a minimum and maximum time range as to when replacement of the current voting system is necessary. When the voting system was purchased in 2003, it was assumed that the life of this type of technology was at least ten years.
3. Evaluate concerns regarding the existing electronic voting system and any other type of system that may be under consideration. These concerns include, but are not limited to, security; ease of use for voters; intent of voter issues; accessibility; accuracy of count; transparency to the public, and efficient use of taxpayer money to purchase, operate, and maintain a system.
4. Make recommendations to Commissioners Court regarding options for upgrading or replacing the current election system.
Mission Statement
ELECTIONS 101
BASICS OF CONDUCTING AN ELECTION
COUNTY CLERK
County Clerk
Chief Deputy
Recording
Accounting
Elections
Records Management
Misdemeanor
Computer Resources
Civil Probate
Travis County Clerk Managerial Organizational Chart
ELECTIONS
Divison Manager
Program Manager
Personnel
Technical Support
Training Sites/BBM/Call
Center
Public Information
Operations
Elections Division Managerial Organizational Chart
GOALS
ELECTION LAWS
252Number of election bills we are currently tracking
ELECTIONS
CYCLE
4Number of years in a complete election cycle
Year 1
Odd-numbered year
•May Local
with possible•June Runoffs
•November Constitutional Amendment
Year 2
Even-numbered year
•March Gubernatorial Primaries•April Primary Runoffs
•May Local
with possible •June Runoffs
•November Gubernatorial
Year 3
Odd-numbered year
•May Local
with possible •June Runoffs
•November Constitutional Amendment
Year 4
Even-numbered year
•March Presidential Primaries•April Primary Runoffs
•May Local •with possible June Runoffs
•November Presidential
VOTER REGISTRA
TION
VOTER REGISTRA
TION
Valid from(Valido desde)
Gender (Sexo)VUID (VUID)
Year of Birth(Año de Nacimiento)
Prec. No.(Pct. Num.) thru (hasta)
Cong. Sen. Leg. Comm. JP School Dist. SMD
City
25 25 47 3 3 AISD 7 AUSFP01/01/2008F0055555555
01/01/20083581952
VOTER REGISTRATION CERTIFICATE(Certificado de Registro Electoral)
TRAVIS COUNTY (Condado de Travis)
Madame X11555 Happy LaneAustin, TX 78749
Madame X11555 Happy LaneAustin, TX 78749
576,961Number of registered voters in Travis County in April 2009
LOCALJURISDICTI
ONS
121Number of election contracts we have with local jurisdictions
Ahhhhh, the good old days
…and now…
CREATING THE
BALLOT
706Number of ballot styles for the November 2008 election
8Highest number of ballot styles in one precinct in the
November 2008 election
Precinct 326
326A AISD, County326B RRISD, County326C Austin FP, AISD, County326D Austin FP, RRISD, County326E Austin LP, AISD, County326F Austin LP, RRISD, County326G County326H Austin FP, County
Precinct 326 Ballot Styles
83Total number of contests programmed into the ballot for the
November 2008 election
2Number of weeks of prep time between
lockdown and mailing of a ballot
TESTING THE
BALLOT
5,000Average number of ballots we typically test before each election
BALLOT BY MAIL
45Number of days before the election that we must begin mailing
early voting ballots by mail
20,948Number of applications for ballots by mail received in the
November 2008 election
18,749Number of ballots by mail counted in the
November 2008 election
47Number of ballot board members in the
November 2008 election
EVIP
Preparations for Early Voting in Person
5Number of Days in the Early Voting Period
911
12
300Average number of Early Voting poll workers
recruited and trained per election
23Number of items in a supply box
51Number of types of forms in a forms box
EDAY
Preparations for Election Day
210Number of precincts in Travis County
1200
Average number of Election Day poll workers recruited and trained per election
SECURITY
Preparations for Securing the Ballots
11,954Number of tamper-proof seals prepared for training
classes, Early Voting, and Election Day equipment
VOTING
BEGINS
Life on the first Day of Early Voting
5amOperations StaffTech Trouble Shooters
5:30am
Sheriff and ConstablesCall Center
6am
Management StaffRecruiters
Sites StaffTech Support Team
Poll Workers7am
Parallel TestersPOLLS OPEN
8am
Supply WorkersTraining Trouble Shooters
Voting Happens7pm
POLLS CLOSESheriff and ConstablesVerification Team
8pm
Tech Trouble ShootersPublic Information
Early Voting law enforcement schedule
Failsafe Voting
ESD
School
City
School
ESD
City
X
X
Y
Y
13,125Number of failsafe calls processed in the
November 2008 election
1,661
Number of provisional votes processed in the November 2008 election
Limited Ballots
Williamson County
Travis County
State Rep
Court
X
X
1,044
Number of limited ballots processed in the November 2008 election
VOTING ENDS
14 -
15Number of hours a poll worker has worked by the time
they show up at the Receiving Substation
6Number of check stations a poll worker must pass through
at the Receiving Substation
120Number of workers recruited to work
at the four Receiving Substations
TABULATION AND RESULTS
10:00
Time when Election Night results are substantially completed for broadcast
4.5Average number of hours after polls close that final Election
Night results are posted
POST-ELECTION AUDITS
400Average number of person hours spent in post election audits
FINAL CANVA
SS
8 -
11Number of days after Election Day to canvass the election
24Number of person hours spent preparing canvasses
MANDATORY
RECOUNT
144Number of person hours spent performing
the mandatory recount
RECOUNTS AND
CONTESTED ELECTIONS
RECORDS
RETENTION
22Number of months that election records must be retained
THE FUTURE
OF ELECTION
S
THE FUTURE
OF ELECTIONS
• Vote Centers• Internet Voting• Same-day Registration• Overseas Electronic Voting• Open Ballot by Mail Voting
? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?
?
QUESTIONS TO ASK
• Accurate• Secure• Fair• Transparent• Accessible to all voters
Is the system:
? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?
?
• How does the system handle multiple ballot styles?• How are ballots programmed?• How are ballots printed?• How are ballots proofed?• How are ballots tested?• How is ballot security handled?• How does the system handle ballots by mail?• How does the system handle Early Voting in Person?• How does the system handle Election Day voting?• How are the ballots handled at the end of each voting day?• How are the ballots transported?• How are the ballots tabulated?• How are results posted?• How are post-election audits handled?• How are results canvassed?• How are recounts performed?• Will the system meet the needs of Travis County in the future?• Is the system cost effective?
THANKYOU!