2005-2006 2005-2006 CHARITY AUCTION BALLCHARITY AUCTION BALL

INFORMATION SESSIONINFORMATION SESSION

October 6, 2005 October 6, 2005

What is Charity Auction Ball?What is Charity Auction Ball?

CHARITYCHARITY All proceeds are donated to charities that we All proceeds are donated to charities that we

select, in Evanston, Chicago and throughout the select, in Evanston, Chicago and throughout the WorldWorld

AUCTIONAUCTION Live and silent auctionsLive and silent auctions Items donated by students, faculty, local Items donated by students, faculty, local

businesses and corporate sponsorsbusinesses and corporate sponsors

BALLBALL Kellogg’s winter-term formal, held in FebruaryKellogg’s winter-term formal, held in February Dining, drinking, dancing and entertainmentDining, drinking, dancing and entertainment

An annual charity fundraiser with a 17-year An annual charity fundraiser with a 17-year history, organized entirely by Kellogg studentshistory, organized entirely by Kellogg students

In 2005, We Donated over In 2005, We Donated over $30,000 to Six Charities$30,000 to Six Charities

CHARITY

2005 Live Auction Items Included2005 Live Auction Items IncludedAUCTION

7-night Stay at the Ritz-Carlton, Miami7-night Stay at the Ritz-Carlton, Miami

Bar Golf Pub Crawl with the ‘06 Lady MMMsBar Golf Pub Crawl with the ‘06 Lady MMMs

Framed, Autographed Shaquille O’Neal Framed, Autographed Shaquille O’Neal JerseyJersey

Not to Forget the Silent Auction Not to Forget the Silent Auction AUCTION

Hot items included:Hot items included: 3 pairs of domestic round-trip tickets on United 3 pairs of domestic round-trip tickets on United

Airlines Airlines Dinner with Dean JainDinner with Dean Jain Callaway golf clubsCallaway golf clubs Luncheon w/ CEO of Madison DearbornLuncheon w/ CEO of Madison Dearborn NBA road trip w/ Professor IsraelNBA road trip w/ Professor Israel Blind wine tasting partyBlind wine tasting party Numerous gift certificates for restaurants, health Numerous gift certificates for restaurants, health

& beauty, and services& beauty, and services

2005 CAB was a Huge Success…2005 CAB was a Huge Success…BALL

Saturday, February 26, 2005 Saturday, February 26, 2005

Harold Washington LibraryHarold Washington Library

550+ Kellogg students, JVs 550+ Kellogg students, JVs and friendsand friends

……And a Lot of fun!And a Lot of fun!BALL

Sorry, pictures are too big! Sorry, pictures are too big!

2006 Charity Auction Ball Agenda2006 Charity Auction Ball Agenda

Target Date: Saturday, February 25, Target Date: Saturday, February 25, 20062006

Venue is in processVenue is in process Fundraising Goal: $40,000Fundraising Goal: $40,000

Charities, Theme, Event Details, and Charities, Theme, Event Details, and Auction Items are all to be determined Auction Items are all to be determined by the 2006 CAB Team!by the 2006 CAB Team!

Leadership Team OverviewLeadership Team OverviewOverall ChairKatrina Borisjuk

Charity Selection

Becca Zoller

MarketingMelissa Lynn

Logistics Chair

Mileva Zunjic

Event PlanningAlice Wu

Corporate DonationsAlex Egan

Student Donations

Rachel Brecher

Faculty & Local

DonationsDennis

DeBassio

FinanceAndrew

Bouthilet

Committee Chairs

What to Expect as Part of the What to Expect as Part of the CAB TeamCAB Team

Ownership over an Ownership over an integral part(s) of integral part(s) of planning Charity planning Charity Auction BallAuction Ball

Small responsibility the Small responsibility the day of the eventday of the event

Committee meetings, Committee meetings, all-hands meetings and all-hands meetings and socialssocials

Feeling really good about Feeling really good about donating $40K to charitydonating $40K to charity

Ensuring that all your Ensuring that all your hard work results in a hard work results in a great partygreat party

Getting to know ~35 2Getting to know ~35 2ndnd years, 1years, 1stst years, 1Ys, JVs, years, 1Ys, JVs, plus charities and faculty plus charities and faculty membersmembers

It’s really fun to plan one of Kellogg’s most It’s really fun to plan one of Kellogg’s most highly anticipated events!highly anticipated events!

Charity SelectionCharity Selection 4-5 committee members needed4-5 committee members needed Create study body awareness to promote student Create study body awareness to promote student

supported charities to apply supported charities to apply Contact local charities, review applications, interview Contact local charities, review applications, interview

candidates and select final beneficiariescandidates and select final beneficiaries Time frameTime frame

• Charities selected by late October/early NovemberCharities selected by late October/early November• Work to support the other committees until the eventWork to support the other committees until the event

Time commitmentTime commitment• 2 hours/week in October and early November2 hours/week in October and early November• 1 hour/week in February for ticket sales1 hour/week in February for ticket sales• Opportunity to help with various projects leading up to the Opportunity to help with various projects leading up to the

eventevent

Corporate Sponsorships and Corporate Sponsorships and DonationsDonations

3-4 committee members needed3-4 committee members needed• 1-2 for corporate sponsorships1-2 for corporate sponsorships• 1-2 for corporate donations 1-2 for corporate donations

Key Team ResponsibilitiesKey Team Responsibilities• Develop and contact potential corporate sponsors and Develop and contact potential corporate sponsors and

donorsdonors• Organize and track all sponsorships and donationsOrganize and track all sponsorships and donations• Ensure appropriate use of sponsor names/logos and Ensure appropriate use of sponsor names/logos and

facilitate distribution of donations facilitate distribution of donations Approximate Time FrameApproximate Time Frame

• Approximately 2 hours per week in October and Approximately 2 hours per week in October and NovemberNovember

• All corporate sponsorships and donations must be All corporate sponsorships and donations must be finalized by early Januaryfinalized by early January

Student DonationsStudent Donations 3-4 committee members needed3-4 committee members needed Key Responsibilities/Deliverables:Key Responsibilities/Deliverables:

• Develop strategy and set goals for soliciting donations from Develop strategy and set goals for soliciting donations from Kellogg students Kellogg students

• Manage, own, and maintain the entire database of donations Manage, own, and maintain the entire database of donations (with Corporate and Faculty/Local Business Donations (with Corporate and Faculty/Local Business Donations Committees)Committees)

• Formulate a marketing strategy for promoting auction items Formulate a marketing strategy for promoting auction items (with Marketing Committee)(with Marketing Committee)

• Coordinates the collection Coordinates the collection andand distribution of all auction items distribution of all auction items (with the Corporate and Faculty/Local Business Donations (with the Corporate and Faculty/Local Business Donations Committees)Committees)

• Assist with editing the auction bookletAssist with editing the auction booklet Time Commitment:Time Commitment:

• 2-3 hours per week until Nov. 142-3 hours per week until Nov. 14• Week of Nov 14 – 18 will be VERY busy during the donation Week of Nov 14 – 18 will be VERY busy during the donation

drivedrive• Nov – Feb: time commitment as neededNov – Feb: time commitment as needed

If you are outgoing, creative, and organized, this position is If you are outgoing, creative, and organized, this position is for you!for you!

Faculty & Local DonationsFaculty & Local Donations

Faculty Donations (2 people) Faculty Donations (2 people) • Develop target list of faculty donorsDevelop target list of faculty donors• Contact and convince faculty targetsContact and convince faculty targets

Local Business donations (2-3 people) Local Business donations (2-3 people) • Formulate tactical strategyFormulate tactical strategy• Develop effective method for soliciting donations and Develop effective method for soliciting donations and

manage end-to-end logisticsmanage end-to-end logistics Organize and track all donations (using Organize and track all donations (using

Excel/online donation form)Excel/online donation form) Time frameTime frame

• Expect to meet twice a month for 30-45 minutesExpect to meet twice a month for 30-45 minutes• All corporate, local and faculty donations must be All corporate, local and faculty donations must be

finalized by Januaryfinalized by January

Event Planning & LogisticsEvent Planning & Logistics Event Planning (2 people) Event Planning (2 people)

• Menu planningMenu planning• Beverage selectionBeverage selection• DécorDécor• Manage catererManage caterer• DJ selectionDJ selection

Event Logistics (2 people) Event Logistics (2 people) • Party staffing Party staffing • After partyAfter party• TransportationTransportation• Hire auctioneer Hire auctioneer • Design and produce auction displaysDesign and produce auction displays

Time frame Time frame • EP EP Fall and Winter Quarter Fall and Winter Quarter• Logistics Logistics mostly Winter Quarter, closer to event date mostly Winter Quarter, closer to event date• Must be prepared for February 26Must be prepared for February 26thth event event

MarketingMarketing 4 committee members needed, incl. 1 technology 4 committee members needed, incl. 1 technology

chairchair Manage all marketing communications for eventManage all marketing communications for event Develop potential themes and associated Develop potential themes and associated

marketing collateralmarketing collateral Promote and publicizePromote and publicize Plan and execute CAB TGPlan and execute CAB TG Create Auction BookCreate Auction Book Manage the Charity Auction & Ball websiteManage the Charity Auction & Ball website Time frameTime frame

• Planning in October and execution up and until the eventPlanning in October and execution up and until the event

FinanceFinance

Treasurer (1 person) Treasurer (1 person) • Manage budget, coordinate Manage budget, coordinate

disbursements, and review contractsdisbursements, and review contracts Payment Logistics (1 person)Payment Logistics (1 person)

• collect funds from participants and collect funds from participants and sponsorssponsors

Time frameTime frame• Slightly heavier workload around time of Slightly heavier workload around time of

eventevent

Next StepsNext Steps

Monday, October 10 at 5:00 pmMonday, October 10 at 5:00 pm - - Application /preference form dueApplication /preference form due• Email to: Email to:

kborisjuk2006@kellogg.northwestern.edukborisjuk2006@kellogg.northwestern.edu

New team members will be notified by Friday, New team members will be notified by Friday, October 14October 14thth

Kick-off meeting/social the following weekKick-off meeting/social the following week

Contact Katrina or the specific committee Contact Katrina or the specific committee chairs if you have additional questionschairs if you have additional questions

Chair ContactsChair Contacts

Overall Chair - Katrina Borisjuk – Overall Chair - Katrina Borisjuk – kborisjuk2006@kellogg.northwestern.edukborisjuk2006@kellogg.northwestern.edu

Charity Selection Chair - Becca Zoller – rzoller2006@Charity Selection Chair - Becca Zoller – rzoller2006@ Corporate Donations Chair - Alex Egan – aegan2006@Corporate Donations Chair - Alex Egan – aegan2006@ Student Donations Chair - Rachel Brecher – rbrecher2006@Student Donations Chair - Rachel Brecher – rbrecher2006@ Faculty and Local Donations Chair - Dennis DeBassio – Faculty and Local Donations Chair - Dennis DeBassio –

ddebassio2006@ddebassio2006@ Event Planning Chair - Alice Wu – awu2006@Event Planning Chair - Alice Wu – awu2006@ Event Logistics Chair - Mileva Zunjic – mzunjic2006@Event Logistics Chair - Mileva Zunjic – mzunjic2006@ Marketing Chair - Melissa Lynn – mlynn2006@Marketing Chair - Melissa Lynn – mlynn2006@ Finance Chair - Andy Bouthilet – abouthilet2006@Finance Chair - Andy Bouthilet – abouthilet2006@