200 th military police command fy 2012 guidance for rlas/dts 1
TRANSCRIPT
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200th MILITARY POLICE COMMAND FY 2012 GUIDANCE For RLAS/DTS
1
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DTS for TPU Procedures for Individual Travel with RLAS Order
When creating RLAS Order, the following steps must be followed:
Choose “OTHER TRANSPORTATION” from travel drop down menu.
If the duty is outside commuting distance, then select the following comment numbers: 07, 64
If the duty is inside commuting distance, then select the following comment numbers: 06, 65
Always use the duty purposes which start with “200th” When creating DTS Authorization, the
following steps must be followed: Place in Comments for Travel Order: Support RLAS Order #
(order #) Select RPA LOA/Line of Accounting Upload the RLAS order in Substantiating Records
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RLAS FUND MANAGERS:
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Choose OTHER TRANSPORTATION from drop
down menu
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ADDITTIONAL INSTRUCTIONS TO
ADD:
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ZERO OUT PER DIEM AND LOCK
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COMMENT #64 & #07 FOR OUTSIDE COMMUTING DISTANCE
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COMMENT #65 & #06 FOR INSIDE COMMUTING DISTANCE
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ORDER #
NOTE : No travel 21T1
or 21T2 lines
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DTS HOME PAGE
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PRIVACY AND ETHICS POLICY
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CLICK TO ACCESSDTS
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INSERT PIN NUMBER
12
ENTER YOURCAC PIN THEN
CLICK OK
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WELCOME TO DTS
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THIS IS THE DTS PAGE, WITH THETOOL BAR THAT YOU WILL USE
WHEN INPUTTING YOUR
AUTHORIZATIONS/ORDERS
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WELCOME TO DTS (CONT)
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DTS CAN BE USED TOCALCULATE
DISTANCE USING DTOD
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PRINT SET UP
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DTS HAS SEVERAL METHODS OF PRINTING AUTHORIZATIONS
AND VOUCHERS. FOR MOSTPURPOSES THE BEST ONE IS
THE DD FORM 1610 AND 1351-2SO CLICK “FORM PREFERENCES”
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PRINT SET UP (CONT)
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CLICK THE CIRCLE IN FRONT OF GOVT + FORMFOR:
AUTHORIZATION/ORDERSCASH ADVANCES AND VOUCHERS
SCROLL DOWN
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PRINT SET UP (CONT)
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CLICK ON “SAVE FORM DEFAULTS”
YOU MUST MANUALLY CLOSETHIS WINDOW ONCE YOU ARE
DONE
PLACE A CHECK IN THEDOCUMENT HISTORY
AndBLOCK #2 OF SF 1164
BLOCKS
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WELCOME TO DTS (CONT)
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YOU WILL MAINLY BE WORKING IN
OFFICIAL TRAVEL
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CREATE NEW AUTHORIZATION/ORDER
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TO BEGIN TO INPUT AN AUTHORIZATION, CLICK ON OFFICALTRAVEL, THEN CHOOSE AUTHORIZATION/ORDERS
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CREATE NEW AUTHORIZATION/ORDER(CONT)
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CLICK ON CREATE NEW AUTHORIZATIONS IN ORDER TO BEGIN PROCESSING THE
REQUEST
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PROFILE VALIDATION
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THIS SCREEN WILL APPEAR THE FIRST TIME YOUCREATE AN AUTHORIZATION/ORDER. CLICK OK,
SCROLL DOWN INFORMATION AND VERIFYACCURACY.
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UPDATE PERSONAL INFORMATION
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ONCE YOU HAVE VERIFIED INFORMATION, CLICK “UPDATE PERSONAL INFORMATION”
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TRIP OVERVIEW
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TO BEGIN YOUR AUTHORIZATION, YOU WILL NEED TO PROVIDE INFORMATIONABOUT YOUR STARTING AND ENDING
LOCATIONS AND YOUR TDY SITE.
STARTING POINT-NORMALLY YOURRESIDENCE OR THE DUTY STATION,
BUT THIS CAN BE EDITED IF LEAVING FROM ANOTHER
LOCATION. CLICK ON WHERE YOUWILL BE DEPARTING FROM, DTS WILL
POPULATE LOCATION BASED ONINFORMATION IN YOUR PROFILE.
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TRIP OVERVIEW (CONT)
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IN ORDER TO SELECTDEPARTING ON DATE CLICK
ON CALENDAR, THEN DOUBLE CLICK THE DATE
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TRIP OVERVIEW (CONT)
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TRIP TYPE:YOU CAN ONLY USE
AA-ROUTINE TDY/TAD
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TRIP OVERVIEW (CONT)
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TRIP PURPOSE:YOU SHOULD ONLY USE:
CONFERENCE ATTENDANCEINFORMATION MEETING
SITE VISITTRAINING ATTENDANCE
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TRIP OVERVIEW (CONT)
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TRIP DESCRIPTION:
PUT IN A DUTY DESCRIPTION THAT WILL TELL THEAUTHORIZING OFFICIAL(AO) WHAT
THE MISSION IS, THE AO WILLTHEN BE ABLE TO DIRECT TO THECORRECT FUNDING INFORMATION
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TRIP OVERVIEW (CONT)
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IN SECTION BYOU NEED TO SELECT THE MODE OF TRAVEL.
AND THE TIME YOU PLAN TO DEPART FOR TDY
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TRIP OVERVIEW (CONT)
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TDY LOCATION IS WHERE THE DUTY IS BEING PERFORMED.
IF DUTY IS AT A MILITARYINSTALLATION, YOU MUST
CHOOSE THAT INSTATLLATION AND NOT A NEARBY
CITY OR AIRPORT. FORT IN DTSIS SPELLED FT.
THERE ARE 4 LOCATION TOOLS;THE EASIEST TO USE IS THESTATE/COUNTRY-LOCATION
THE ARRIVING ON DATE IS POPULATED WHEN YOUCHOOSE THE DEPARTING DATE FROM RESIDENCE
OR DUTY STATION BECAUSE YOUCAN FLY TO ANY PLACE IN THE US IN ONE DAY
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LOCATION TOOL (STATE AND COUNTRY)
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IN THE DROP DOWN CHOOSE THE STATE/COUNTRY
WHERE DUTY IS TO BEPERFORMED
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LOCATION TOOL (STATE AND COUNTRY CONT)
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LOCATION TOOL (STATE AND COUNTRY CONT)
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SCROLL DOWN AND CHOOSE THE LOCATION
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LOCATION TOOL (STATE AND COUNTRY CONT)
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THIS DUTY WILL BE PERFORMED IN ATLANTA. INTHE RIGHT HAND COLUMNS IS THE LODGING AND MI&E
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SCROLL TO THE BOTTOM ANDCLICK ON SELECT AND
CLOSE
NOTE: DO NOT ADD ANYINFORMATION IN THE SPECIFIC
PLACE . THIS COULD CAUSEPER DIEM TO COMPUTE
INCORRECTLY
LOCATION TOOL (STATE AND COUNTRY CONT)
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TRIP OVERVIEW (CONT)
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CLICK ON THE CALENDARTO CHOOSE THEDEPARTING ON:
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TRIP OVERVIEW (CONT)
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IN SECTION C CHECK THE BLOCKS
THAT APPLYCTO WILL BOOK THE
RESERVATIONS
IF YOU ARE GOING TOANOTHER LOCATION
CLICK YES, IF NOTCLICK NO
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TRIP OVERVIEW (CONT)
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YOU WILL NEED TO CHOOSETHE ENDING POINT BY
CHOOSING RESIDENCE ORDUTY STATION. TRIP DURATION
WILL POPULATE BASED ONNUMBER OF DAYS.
NOTE: IF DUTY IS LESS THAN12 HOURS YOU NEED TO ENSURE
YOU CHECK RADIAL BUTTON.
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TRIP OVERVIEW (CONT)
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SECTION DCHOOSE MODE OF TRAVEL
AND THE TIME YOUPLAN TO DEPART FROM
TDY LOCATION
SECTION EUSED FOR:BUS or RAIL
CLICKSAVE
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TRAVEL (AIR)
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YOU WILL NEED TO SELECTA FLIGHT THAT WILLMEET THE MISSION
REQUIREMENT. SCROLLDOWN THE LIST, THEN
CLICK “SELECT FLIGHT”
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TRAVEL (AIR CONT)
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AT THIS POINT YOU MAY BE GIVEN THEOPTION TO CHOOSE A SEAT. AIRTRAN
AND SOUTHWEST DO NOT OFFERTHIS OPTION. YOU MAY SELECT
AISLE OR WINDOW OR JUST CLICKDONE
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TRAVEL (AIR CONT)
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NOW CHOOSE A FLIGHTTO RETURN HOME
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TRAVEL (AIR CONT)
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AIRLINE FLIGHT SEATING CHOICE
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TRAVEL (RENTAL CAR)
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THE NEXT STEP IS TOCHOOSE A RENTAL
CAR. SCROLL DOWNUNTIL YOU FIND THE
ONE YOU WANT, CLICKSELECT CAR
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TRAVEL (RENTAL CAR CONT)
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TRAVEL SUMMARY
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THIS IS A SUMMARY OFWHAT HAS BEEN
CHOSEN FOR THISTRIP.
THE FLIGHT INFORMATION, AND
RENTAL CAR.
HERE’S THE OPPORTUNITYTO ADD FREQUENT FLYER OR
RENTER INFORMATION
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TRAVEL SUMMARY (CONT)
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SAVE & CONTINUE
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TRAVEL SUMMARY (CONT)
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ANOTHER OPPORTUNITYTO REVIEW THE INFORMATION TO
ENSURE IT IS CORRECT
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TRAVEL SUMMARY (CONT)
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TRIP SUMMARY
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A WARNING TO SAYDTS WILL CANCEL
ANY RESERVATIONSIN 24 HOURS IF YOUDO NOT SIGN THEAUTHORIZATION.
CLICK EXPENSE
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EXPENSES – NON-MILEAGE (CONT)
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IT IS IMPORTANT TO ADD ALL THE EXPENSES
THAT YOU KNOW OREXPECT TO HAVE
WHEN YOU TRAVEL..THERE ARE SPACES FOR
5 BUT IF YOU HAVE MORE YOU CAN STILL
ADD THEM.
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EXPENSES – NON-MILEAGE (CONT)
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IN THE DROP DOWNMENU, CLICK ON
AN EXPENSE , THENADD AMOUNT IN COSTIF YOU DON’T KNOWPUT IN YOUR BEST
GUESS.
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EXPENSES – NON-MILEAGE (CONT)
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ADD EACH EXPENSETHAT YOU CAN. THEN
CLICK SAVE EXPENSES
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EXPENSES – NON-MILEAGE (CONT)
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ON THE RIGHT SIDE UNDER “EXPENSES SUMMARY”
ALL THE EXPENSES ARE SAVED
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EXPENSES - MILEAGE
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TRAVELERS ARE ENTITLED TOCLAIM THE MILEAGE FROMHOR TO AIRPORT. THIS IS
DONE IN EXPENSES – MILEAGE.IN THE DROP DOWN MENU,
CHOOSE THE APPROPRIATEMODE OF TRAVEL. PUT IN THE
ONE WAY MILES , THEN REPEAT UNDER MILEAGE EXPENSE #2.
DTS DOES NOT COMPUTE ROUNDTRIP MILEAGE. CLICK SAVE
EXPENSES
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EXPENSES – MILEAGE (CONT)
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THERE ARE SEVERALMODES OF TRAVEL.USE PVT AUTO-TERMINAL
FOR MILEAGE TO AIRPORT,RENTAL CAR AGENCY, OR
TO PICK UP GSA.THE MILEAGE WILL NEED TO
BE ENTERED TWICE.CLICK SAVE EXPENSES
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EXPENSES – MILEAGE (CONT)
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WHEN YOU HAVE SUCCESSFULLYCOMPLETED THE MILEAGE, UNDER
EXPENSES SUMMARY YOU WILL SEE2 ENTRIES FOR MILEAGE.
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PER DIEM ENTITLEMENTS
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REVIEW INFORMATION ON THIS GRID TO ENSURE PER
DIEM AND M&IE ARE CORRECT.IN ORDER TO EDIT THIS
AUTHORIZATION CLICK ONEDIT ALL
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RLAS ORDERS AND DTS
Copy of RLAS Order must be placed in “Substantiating
Records” Document Label
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UPLOADING AN RLAS ORDER
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CLICK THE “BROWSE” BUTTONTO FIND A COPY OF YOUR ORDER ON THE COMPUTER
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UPLOADING AN RLAS ORDER (CONT.)
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CLICK THE “UPLOAD” BUTTON
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UPLOADING RLAS ORDER
Comment required
RLAS Order Number must
be cited
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REVIEW/SIGN - PREVIEW
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IN THE “COMMENTS TOTHE APPROVING OFFICIAL” BLOCK
TYPE ANY PERTINENTINFORMATION FOR THE AO;
IE GSA NOT AVAILABLE; HAVE SNA FOR QUARTERS
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REVIEW/SIGN - PREVIEW
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SCROLL TO THE BOTTOM OF THE ITINERARY, ANY
CHANGES CAN BE MADEBY CLICKING ON EDIT
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REVIEW/SIGN - PREVIEW
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IF ALL IS OK CLICK“SAVE AND PROCEED TO OTHER AUTHS”
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REVIEW/SIGN - OTHER AUTHS. (CONT)
65
CLICK “SAVE AND CONTINUE TO PRE-AUDITS”
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REVIEW/SIGN - PRE-AUDIT
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THERE WERE NO FLAGS FOR THIS AUTHORIZATION.
IF THERE HAD BEEN, AJUSTIFICATION MUST BE
ENTERED.
CLICK ON “SAVE AND PROCEED TO DIGITAL
SIGNATURE”
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REVIEW/SIGN - DIGITAL SIGNATURE
67
ENSURE THE “SUBMIT THISDOCUMENT AS” DISPLAYS SIGNED. YOU CAN ALSOCHANGE THE ROUTINGLIST IF YOU HAVE BEEN
DIRECTED TO DO SO. CLICKTHE DROP DOWN ARROW, CHOOSE
THE CORRECT ROUTING LISTCLICK
“SUBMIT COMPLETED DOCUMENT”.
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REVIEW/SIGN - DIGITAL SIGNATURE (CONT)
68
SINCE THIS TRAVELER DOES NOTHAVE A GOVCC, CTO CANNOT
RESERVE ROOMS, ORRENTAL CARS WITHOUT A
CREDIT CARD NUMBER. ENTERTHE CARD NUMBER WITH EXPIRATION
DATE
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REVIEW/SIGN - DIGITAL SIGNATURE (CONT)
69
DTS WILL RETURN TO THISSCREEN AFTER CREDIT CARD
INFORMATION IS ENTERED.CLICK ON SUBMIT COMPLETED
DOCUMENT
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PROCESSING SIGNATURE
70
THIS SCREEN INDICATES DTS IS PROCESSING THE SIGNATURE. YOUMAY NEED TO PUT IN YOUR PIN NUMBER AGAIN IF DTS ASKS FOR IT.
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71
ONCE THE AUTHORIZATIONHAS BEEN SIGNED IT WILL THENPROCEED TO THE NEXT STEP. SINCE THERE WAS AN AIRLINE
CHOSEN IT WILL THEN GO TO CTOSUBMIT. ONCE CTO HAS COMPLETEDBOOKING THE FLIGHT, THE STATUS
WILL CHANGE TO CTO BOOKED. THE APPROVING OFFICIAL WILL THEN BE
NOTIFIED BY EMAIL THAT THEREIS AN AUTHORIZATION AWAITING
FOR REVIEW/APPROVAL ACTION. IF YOU WANT TO FIND THE
STATUS OF YOUR REQUEST CLICK ON VIEW
AUTHORIZATION/ORDERS
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72
USE “CREATE TRIP TEMPLATE”
WHEN YOU AREPERFORMING THE SAME
DUTY
AUTHORIZATION/ORDERS
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AUTHORIZATION/ORDERS
73
ENTER THE NEW TRIPSTART DATE, THEN CLICK
COPY TEMPLATE FORTHE AUTHORIZATIONYOU WANT TO COPY
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TRIP TEMPLATE - PREVIEW
74
YOU CAN NOW MAKE ANYCHANGES, THEN SIGN
AND SUBMIT DOCUMENT
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TO FIND STATUS OF AUTHORIZATION
75
CLICK “VIEW”ON THE DOCUMENT YOU
ARE INQUIRING
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TO FIND STATUS OF AUTHORIZATION
76
CLICK ON VIEW
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TO FIND STATUS OF AUTHORIZATION (CONT)
77
CLICK ON REVIEW/SIGN THEN DIGITAL SIGNATURE. THIS
IS THE DOCUMENT HISTORYWITH STATUS, DATE ANDTIME AND NAME FOR ALL
ACTIONS THAT HAVE BEENDONE TO THIS AUTHORIZATION
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IT’S JUST THAT EASY!