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INTERDISCIPLINARY PH.D. PROGRAMSTUDENT HANDBOOK 2017-18

STATEMENT OF HUMAN RIGHTSThe Board of Curators and UMKC are committed to the policy of equal opportunity, regardless of race, color, religion, sex, sexual orientation, national origin, age, disability and status as a Vietnam era veteran. The Division of Diversity, Access & Equity is responsible for all relevant programs. Division of Diversity, Access & Equity5115 Oak Street(816) 235-1323Fax: (816) 235-6537ode@umkc.eduhttp://www.umkc.edu/chancellor/ode/

STATEMENT ON DISCRIMINATION, INTIMIDATION, AND SEXUAL HARASSMENTThe faculty, administration, staff, and students of the University of Missouri-Kansas City are dedicated to the pursuit of knowledge and the acquisition of skills that will enable us to lead rich and full lives. We can pursue these ends only in a culture of mutual respect and civility. It is thus incumbent upon all of us to create a culture of respect everywhere on campus and at all times through our actions and speech.

As a community of learners, we are committed to creating and maintaining an environment on campus that is free of all forms of harassment, intimidation, and discrimination.

Any form of discrimination or coercion based on race, ethnicity, gender, class, religion, sexual orientation, age, disability, rank, or any other characteristic will not be tolerated.

Should you, a friend, or a colleague ever experience any action or speech that feels coercive or discriminatory, you should report this immediately to the department chair, the office of the Dean, and/or the Affirmative Action Office. The Affirmative Action Office, which is ultimately responsible for investigating all complaints of discrimination or sexual harassment, is located at 218A Administrative Center, 5115 Oak Street; the office may be contacted at 816-235-1323. All formal complaints will be investigated and appropriate action taken.

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INDEXIntroduction 3-4ProgramGoalsStudentLearningOutcomesProgramDescriptionCurriculumDescriptionFacultyandStaff 5ProgramOversightandCommittees 6-7UniversityandSchoolofMedicineResourcesSOMOfficeofStudentAffairsandEducationCoordinator 8-AcademicSupport 8-CareerAdvising 8-Wellness 8-StudentFinancialCounseling 8-9OfficeofFinancialAidandScholarships 9SOMOfficeofDiversityandCommunityPartnerships 10Discrimination,HarassmentandTitleIX 10-11LGBTQIAProgramsandServices 11-12VeteransResourceCenter 12CounselingCenter 12ServicesforStudentswithDisabilities 12-13UMKCStudentHealthandWellness 13StudentHealthcareProviders 13PoliceDepartmentandSafetyInformation 13ViolencePreventionandResponseProject 14HealthSciencesLibrary 14-15GraduateStudentLoungeandLockers 15LactationRoom 15ClosingofCampus 15GraduateWritingResources 16AcademicInformation,PoliciesandProceduresUMKCEmailandSSO 17Tuition,Fees,andOtherProgramCosts 17PathwayandCourseEnrollment 17AcademicAdvising 17PlanofStudy 17-18Deficiencies 18TransferCredits 18-19AuditingaCourse 19GradeAppealsforGraduateCourses 19-20AccesstoStudentRecords 20-21AssessmentResponsibilities 21ProjectConcert 21

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StandardofConduct:AcademicHonesty 21-22 SuspectedViolationsofStandardofConduct 22EnrollmentPolicies 22AcademicCourseLoads 22AttendancePolicies 22-23 AcademicStanding 23AcademicProbation,Separation,andGraduation 23LeaveofAbsence 23WithdrawalfromProgram 23TheFive-YearRule 23Appendices-AppendixA:ProceduresforManagingSuspectedViolationsofStandardConduct 24-25 -AppendixB:GoodPracticesinGraduateEducationatUMKC 26-27-AppendixC:PlanofStudy 28 -AppendixD:SOMGraduateStudiesCommitteeonProgressionPolicy 29-37

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INTRODUCTIONThisstudenthandbookhasbeencompiledtoacquaintstudentswiththemanyresourcesandfacilitiesavailable,andtoprovideinformationregardingthepoliciesandproceduresapplicabletostudentsintheInterdisciplinaryPhDprogramwithacoordinatingdisciplineinBiomedicalandHealthInformatics.Thismanualisnotallinclusive,butcontainsdetailedinformationforstudentsinthisprogram;thismanualsupplementstheIPhDStudentHandbookpreparedbytheSchoolofGraduateStudies.Additionaldirectionstoaccesssupplementalormorecompleteinformationwhenapplicableareprovided.Otherimportantresourcesincludethefollowing:• SchoolofMedicineOfficeofStudentAffairs:http://med.umkc.edu/sa/• UMKCGraduateAcademicRegulationsintheUMKCcatalog:

http://catalog.umkc.edu/general-graduate-academic-regulations-information/• UniversityofMissouriSystemCollectedRulesandRegulations:

http://www.umsystem.edu/ums/rules/collected_rules/programs• UMKCSchoolofGraduateStudies:https://sgs.umkc.edu/

ProgramGoalsThegoaloftheBiomedicalandHealthInformaticsIPhDprogramistotrainresearcherstocontributetothetranslationofbasicsciencefindingsintopatientcareandultimatelyintocommunitystandardsandpolicy.Giventhediversityofspecialtiesthatareincludedinthefieldofbiomedicalandhealthinformatics,individualtrainingwillvarydependingonthestudent’scareergoals.StudentLearningOutcomesGraduatesofthisdisciplinewillbeabletoapplyknowledgeandskillsintheareaofbiomedicalandhealthinformaticsby:

Designing,proposing,andgettingsupportfortheirresearch;Conductingresearchthatdemonstratesthehighestlevelofmethodologystandards;Performingappropriateanalysisoftheirresearchdata;and,Communicatingscientificinformationthroughresearchreportsandpublications.

ProgramDescriptionTheBiomedicalandHealthInformaticsdisciplineispartoftheUMKCPhDPrograminInterdisciplinaryStudies(IPhD).TheIPhDprogramwasdevelopedtoreflectthecomplexityandmultidisciplinarynatureofmanyoftheglobalproblemsthatneedtobeaddressed,anditisdesignedtoenablestudentstobetrainedandworkacrossmultipledisciplines.ThemissionoftheIPhDprogramistospantraditionalboundariesamongdisciplineswhilehelpingstudentsdevelopknowledgeandskillsforindependentresearchonthefundamentalquestionsofthepresentandthefuture.TheprogramprovidesopportunitiestohaveindividualizedPhDtrainingexperiencesthatreflecttheuniqueacademic,professional,andcareergoalsofeachstudent.CurriculumDescriptionStudentswithBiomedicalandHealthInformaticsastheirprimarydisciplinemustcompleteaminimumof36credithoursofgraduatecourseworkinthecombinationoftheirprimarydiscipline,co-discipline,andelectives(exclusiveofdissertationresearchhours).Nomorethan60%(21of36credithours)ofthesecoursecreditscanbefromanyonediscipline.Aminimumof9credithoursofgraduatecourseworkintheco-disciplineisrequiredbytheInterdisciplinaryPhDProgram;specificrequirementsofthestudent’schosenco-discipline,however,mayrequireadditionalcredithoursbeyondthe9.

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CorecourseworkintheBiomedicalandHealthInformaticsprimarydisciplinewillincludeaminimumof18credi-hoursofcoursesinthefollowingareas:coursestakentomeetthisrequirementmaybeadjustedtoreflectthecoursestakeninthechosenco-discipline.Area CreditHours AvailableCourses(3credithourseach)Biostatistics 6 MEDB5501

MEDB5502MEDB5503MEDB5535

BiostatisticsIBiostatisticsIIMixed-EffectsModelsQuantitativeAspectsofEpidemiologicResearch

ResearchMethodologyandResearchEthics

6 MEDB5510MEDB5561

ClinicalResearchMethodologyResponsibleConductofResearch

Informatics 6 MEDB5520MEDB5521BIOL5525COMP-SCI5566

IntroductiontoMedicalInformaticsClinicalBioinformaticsBioinformaticsandDataAnalysisIntroductiontoBioinformatics

ElectiveCourseworkThenumberofcredithoursofelectivegraduatecourseworkthatastudentcompleteswillvarydependingonthenumberofcredithoursrequiredbytheirco-discipline.Studentsmayworkwiththeiradvisorstotailorelectivecourseworkbasedontheirspecificareasofinterestandtheirchosenco-discipline.Atleast75%ofthetotalcourseworkmustbefromdisciplinesthatarecertifiedaseligibletoparticipateintheIPhDprogram.DisciplineSpecificRequirements

• QualifyingExamination:Thequalifyingexaminationmustbesuccessfullycompletedbeforethestudentcanenrollindissertationandresearchhoursandfocusonhis/herdissertationresearch.

• ComprehensiveExamination:Thecomprehensiveexaminationwillconsistofbothawrittencomponentandanoralcomponentthatreflectstheplanneddissertationresearch.

• DissertationResearch:DissertationresearchwillbeconductedwhilethestudentisenrolledinDissertationandResearch(D&R)credithours(MEDB5699).Atotalof12credithoursinD&Rmustbecompletedbeforethedissertationwillbeapproved.Dissertationresearchwillbereportedinbothawrittenformat(threepublication-readymanuscripts)andanoralformat(oraldefensewhichisaformalpresentationofdissertationresearch).

• WrittenDissertation:Thefinalformatofthedissertationworkthatwillbesubmittedtotheuniversitywillfollowgeneraldissertationformattingguidelinesandwillincludethethreepublication-readymanuscriptsinadditiontoanoverviewanddiscussionsections.

• GraduateSeminar:Studentsarerequiredtoactivelyparticipate(eitherenrolledornon-enrolled)intheMultidisciplinarySeminar(MEDB5540)untiltheybecomeaPhDcandidate(successfullycompletethecomprehensiveexamination).Theymustattend(eitherinpersonorviaBlackboardparticipation)atleast80%ofsessionseachsemester.Studentswillalsoberequiredtogiveatleastthreeresearchpresentationsfortheseminarcourse,includingatleastoneliteraturereview,oneresearchoverviewrelatedtotheirdissertationresearchtopic,andonepresentationoffindingsfromtheirdissertationresearch.

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DEPARTMENTOFBIOMEDICALANDHEALTHINFORMATICSFACULTYANDSTAFFProgramAdministratorsIPhDCoordinatorMaryM.Gerkovich,PhDgerkovichm@umkc.edu816/235-1322AcademicAdvisor/ProgramCoordinatorJenniferTuftstuftsj@umkc.edu816-235-1184SchoolofMedicineAdministratorsDBHIInterimChair;AssistantDeanGraduateStudies;ChairoftheSOMGraduateCouncilJulieBanderas,PharmDbanderasj@umkc.edu816-235-5249EducationCoordinatorMargeWeimer,MEdweimerm@umkc.edu816-235-1963AssociateDeanofStudentAffairsBrendaRogers,MDrogerb@umkc.eduInstructionalFacultyJeniferAllsworth,PhDallsworthj@umkc.eduKarenBame,PhDbamek@umkc.eduAn-LinCheng,PhDchenga@umkc.eduMonicaGaddis,PhDgaddism@umkc.edu

TimothyP.Hickman,MD,MEd,MPH,FAAPhickmantp@umkc.eduStephenD.Simon,PhDsimons@umkc.eduKimSmolderen,PhDsmolderenk@umkc.eduLakshmiVenkitachalam,PhDvenkitachalaml@umkc.eduKarenB.Williams,PhDwilliamsk@umkc.eduGeraldWyckoff,PhDwyckoffg@umkc.eduShuiYe,PhD,MDyes@umkc.eduCenterforHealthInsightsStaffProgramCoordinatorErinGilmoregilmoree@umkc.eduSoftwareSupportAnalyst&REDCapAdministratorJeremyProvanceprovancej@umkc.eduDatabaseProgramer&HealthFactsAdministratorSumanSahilsumans@umkc.edu

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PROGRAMOVERSIGHTANDCOMMITTEESSeveralcommitteesandcouncilsplayimportantrolesinstudentadmission,progression,andgraduation.AdvisoryCommitteeThepurposeoftheExternalAdvisoryCommitteeistogatheradiversegroupofindividualscommittedtomakingapositiveimpactonhealthcareresearchbysupporting,advising,andgivingrecommendationsinthedevelopment,marketingandcommunityoutreachacademicprogramsintheDepartmentofBiomedicalandHealthInformatics.AdmissionsCommitteesThepurposeofthesecommitteesistoselectandadmitqualifiedapplicantstotheMSBProgram,GraduateCertificateinClinicalResearch,andIPhDProgramwithaCoordinatingorCo-DisciplineinBiomedicalandHealthInformatics.Thesecommitteesarealsoresponsiblefordeterminingadmissionscriteriaandensuringcompliancewithadmissionspoliciesandprocedures.CurriculumCommitteeThepurposeoftheDBHICurriculumCommitteeistosupporttheprogramfacultyincurriculumdesign,courseselectionandprogramevaluation.SchoolofMedicineGraduateStudiesCommitteeonProgressionTheresponsibilityoftheGraduateStudiesCommitteeonProgressionisthedevelopmentofpoliciesandproceduresforacademicassessmentforstudentsintheMasterofScienceinBioinformatics,GraduateCertificateinClinicalResearch,IPhDProgramwithaCoordinatingorCo-DisciplineinBiomedicalandHealthInformatics,andtheMasterofScienceinHealthProfessionsEducation.TheGraduateStudiesCommitteeonProgressionassessesthestatusofindividualstudentsinordertomakerecommendationsforprogression,probation,dismissal,separationandgraduationtotheSchoolofMedicineGraduateCouncil.Studentsshouldbecomefamiliarwiththepoliciesandproceduresofthiscommittee(AppendixDinthishandbook).SchoolofMedicineGraduateCouncilThiscounciloverseestheacademicaspectsoftheGraduateProgramsattheSchoolofMedicine(SOM).Thecouncilreviewsandformulatesappropriaterecommendationsrelevanttopoliciesregardingstudentadmissions,curriculum,andstudentassessment,graduation,dismissal,anddisciplineofeachprograminordertoassurequality,adherencetoregulationsofUMKC’sSchoolofGraduateStudies,andappropriateconsistencyacrossprograms.ThecouncilwillreviewandmaymakerecommendationstotheDeanoftheSchoolofMedicinetoapproveordisapprovepoliciesand/oractionsmadebysomeofthesecommittees.TheCouncilmayalsoremandanitembacktoaprogramcommitteeorfacultymemberforfurtherconsideration.TheCouncilmakesfinaldeterminationsregardingindividualstudentacademicprogress.StudentappealsregardingdismissalaremadetotheGraduateCouncil.Aftercarefulconsiderationofsuchappeals,theCouncilmakesthefinaldetermination.FurtherappealsregardingacademicstatusdecisionsaremadetotheDeanoftheSchoolofGraduateStudies.Gradeappeals,followingcommunicationwiththecourseinstructorandprogram,mayalsobereviewedbythiscouncil.Ifthematterisresolvedattheinstructorlevel,therecommendationtoacceptthegradeappealispresentedtotheSOMGraduateCouncilforreviewandrecommendationtotheDean.IfitisnotresolvedthestudentmayappealtotheDeanthroughtheAssistantDeanforGraduateStudies.Studentsshouldrefertothefullgradeappealprocessprovidedlaterinthehandbookformoredetails.

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SchoolofGraduateStudiesTheminimumcriteriaforadmissionandprogression/graduationaresetbytheGraduateAcademicRegulationsandGoverningCouncilsoftheUMKCSchoolofGraduateStudies.Specificdegreeprogramsmaydefinemorestringentcriteria.TheDeanoftheSchoolofGraduateStudiesenactstheproceduresinvolvedininvestigatingandmanagingreportedviolationsstudentconduct.SchoolofMedicineOfficeofCouncilonEvaluationTheOfficeofCouncilonEvaluationstaffconductgradeanddegreeauditstoaidtheGraduateStudiesStudentProgressionCommitteeandGraduateCouncilregardingissuesofstudentprogression,probation,dismissal,separation,andgraduation.

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UNIVERSITYANDSCHOOLOFMEDICINERESOURCESSOMOfficeofStudentAffairsTheOfficeofStudentAffairsprovidescomprehensivestudentsupportandassistancefromadmissionthroughgraduation.ManyservicesareavailableattheSchoolofMedicineorthroughreferraltootherUMKCofficesorexternalresources.Studentsareencouragedtocontacttheprogram’sdesignatedEducationCoordinator,MargeWeimer,throughtheOfficeofStudentAffairs.Ms.Weimerisavailabletodiscusspersonaland/orprofessionalmattersthatstudentsmayhave.EducationCoordinatorOfficeLocation:SchoolofMedicine,5thFloorGoldUnit,Room225StudentAffairsLocation:SchoolofMedicine,4thfloorGoldUnithttp://www.med.umkc.edu/saPhone:816-235-1900(centralnumber)FAX:816-235-5593AcademicSupportLearningresourcespecialist,studyandorganizationalskills,supplementalneedsStanViebrock,M.P.A.LearningResourceSpecialist,SchoolofMedicineviebrocks@umkc.edu816-235-6763CareerCounselingCareeradvisingandplanning,resume/CVdevelopmentFelixOkah,MDAssistantDeanforCareerAdvisingM4-205G|816-235-3593okahf@umkc.eduWellnessProgramsavailablethatpromoteskillstoachieveahealthyandbalancedlife,suchaswellnessplanningandcoaching,Fitbitcheckout,sportsequipmentcheckout,wellnesslibrary,andmonthlyworkshopsandevents.NiloofarShahmohammadi,MAWellnessProgramCoordinatorM4-205F|816-235-1862shahmohammadin@umkc.eduStudentFinancialCounselingThefinancialliteracycounselorisavailableforone-on-onecounselingtoreviewyourindividualfinances,helpyoulearnhowtosuccessfullycreateandworkabudget,anddiscusshowtokeepyourloandebtaslowaspossible.Studentswillreceiveinformationaboutscholarships,financialresourcesinthecommunity,andmostimportantly,studentswillgainasolidunderstandingofhowthefinancialaidprocessworksandwhatlifeinrepaymentmaylooklike.

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AsstudentsneargraduationitmaybehelpfultomeetwiththeFinancialLiteracyCounselorinordertocreateabudget.Knowingsalaryinformation,thecostofliving,andloanrepaymentamountwillhelptocreateasolidfinancialplan.Thisisalsoagreatopportunitytogooverthedifferentstudentloanrepaymentoptionsandwhatwillworkbestduringastudent’sfirstfewyearsoutofschool.Understandinghowfinancialaidworks,howtokeepborrowingtoaminimumandunderstandingthelongtermeffectsoftakingondebtareimportant,soscheduleameetingwithSOMFinancialCounselortohelpdeterminewhatplanofactionisbestforyouandhowitwillaffectyourfuture.RobinPattersonFinancialLiteracyCounselorM4-205B|816-235-1807pattersonrd@umkc.eduUMKCOfficeofFinancialAidandScholarshipsHospitalHillOffice:HealthSciencesBuildingTheroleofUMKC’sFinancialAidandScholarshipsOfficeistohelpsecurefundingtoassiststudentsinpayingforcollege.Thisfundingcanbeintheformofscholarships,grants,studentloansandparentloans.Thewebsiteistheresourcetogotofindbasicinformation,links,andprocesses,http://www.sfa.umkc.edu/site2/basic_info.cfm.TopherShortCoordinator-HospitalHillshortch@umkc.eduScottGuerreroAssistantDirector-HospitalHillguerreros@umkc.eduStudentOrganizationsTheSchoolofMedicinehasawiderangeofstudentorganizations.TheSchoolofMedicinestudentorganizationsareundertheumbrellaoftheMedicalStudentAdvisoryCouncil(MSAC)andmustfollowtheirguidelinesinordertoreceivefundingthroughMSAC.AllstudentorganizationsmustbeapprovedthroughtheUMKCStudentLifeOfficeandshouldhaveafacultyandstaffadvisor.Formoreinformationabouttheapprovalprocesspleaseconsulttheguidelinesfoundathttp://www.umkc.edu/getinvolved/.Manyresourcesaremadeavailabletostudentorganizations.Studentgroupsareencouragedtotakeadvantageofthese,butalsotounderstandthepoliciesandproceduresinvolvedinaccessingthese.StartwellinadvanceoftheanticipatedneedandconsultwithstudentaffairsstaffandOfficeofStudentInvolvementstafftonavigatetheprocess.Inadditiontotheaccesstostudentactivityfees,recognizedstudentorganizationshaveaccessto:

• UseofspaceattheSchoolofMedicine• Advisingsupport• InclusionofeventsintheStudentAffairsAnnouncements• Publicrelationssupport• Bulletinboardspace• Leadershiptraining

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UMKCGraduateStudentCouncilTheUMKCGraduateStudentCouncilwasformedtoprovideanopportunityforgraduatestudentstointeractwitheachotherandtosupportstudentsintheiracademicandresearchendeavors.Thecouncilsponsorsavarietyofsocialandacademicprogramsthroughouttheyear.MembershipintheUMKCGraduateStudentCouncilisopentoallUMKCgraduatestudents.Thecouncilisgovernedbyanexecutivecommitteeconsistingofelectedrepresentatives.SchoolofMedicineOfficeofDiversityandCommunityPartnerships(ODCP)SchoolofMedicine,1stfloorDean’sOfficeSamuelH.Turner,Sr.,JDturnersam@umkc.edu816-235-1780CynthiaGinn,MBAginnc@umkc.edu816-235-6251TheODCPservesastheMedicalSchool’sprimarydivisionfordiversityinitiatives

• Supportforunder-representedminorityrecruitmentandretentionefforts• Providessupportandadvocacyinacademic,financialandpersonaldevelopmentmattersfor

URMandotherstudents• Drawsattentiontominorityhealthissues• Equalaccessandinclusion:emergingissues• “Pipelineprograms”:SaturdayAcademy/SummerScholars• ShannonLectureshipthataddresseshealthdisparities• Communityengagement/partnerships• SOMcontactforharassment/discriminationcomplaintsand/orissuesoflearningenvironment

NoticeofNondiscriminationandTitleIXComplianceUMKCdoesnotdiscriminateonthebasisofrace,color,ethnicornationalorigin,sex,sexualorientation,genderidentity,religion,age,ancestry,disability,militarystatus,veteranstatus,inadmissions,educationalprogramsoractivitiesandemployment.TheUniversitycomplieswithallfederalandstatelawsandUniversityofMissouriSystempolicyregardingnondiscriminationandaffirmativeaction,includingTitleIXoftheEducationAmendmentsof1972,Section504oftherehabilitationActof1973,TitleVIIoftheCivilRightsActof1964andthestateofMissouriHumanRightsActChapter213RSMO.Toensurecompliancewiththispolicy,allUniversityofMissouriprospectiveorenrolledstudentshaveavailabletothemtheStudentDiscriminationGrievanceProcedureforresolvingcomplaintsand/orgrievancesregardingallegeddiscriminationrelatedtorecruitment,admission,treatmentinaneducationprogram,studentemployment,orothermattersrelatingtocampuslivingorstudentlife.TitleIXoftheEducationAmendmentsof1972isafederallawthatprohibitssexdiscriminationineducation.Itreads:“NopersonintheUnitedStatesshall,onthebasisofsex,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyeducationprogramoractivityreceivingFederalFinancialAssistance”-TitleIXoftheEducationAmendmentsof1972,anditsimplementingregulationsat34C.F.R.Part106.

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Sexdiscriminationincludessexualharassment,assault,and/orviolence.TitleIXisoftenthoughtofasthelawthatappliestoathleticprograms,TitleIXismuchbroaderthanAthleticsandappliestoallprogramsatUMKC.UMKCisdedicatedtothesafetyandsecurityofallourstudents,facultyandstaff.TheTitleIXCoordinatorandDeputyCoordinatorsaretrainedtoreceivecomplaintsofsexualharassment,sexualmisconduct,sexualviolenceandsexualassaultfromstudents,faculty,orstaffandwillcoordinatewitheachother,aswellasCampusPoliceandothercampusAdministratorsandOfficialstoensurethatanycomplaintsareresolvedinanappropriatemanner.TheofficeofAffirmativeActionwillprovidetheprimaryresourcefortheinvestigationofsexualharassmentcomplaintsandwillcoordinatewiththeDeputyTitleIXCoordinators,CampusPolicetohandlecomplaintsofsexualmisconduct,sexualviolenceandassault.MikahThompsonTitleIXCoordinatorandDirectorofAffirmativeActionAdministrativeCenter,room212KansasCity,MO64110816-235-6910thompsonmikah@umkc.eduMoreinformationaboutpoliciesandprocedurescanbefoundatthesewebsites:•EqualEmployment/EducationalOpportunityPolicy•SexDiscrimination,SexualHarassmentandSexualMisconductinEducation/EmploymentPolicy•TitleIXComplianceInformation•ViolencePreventionandResponseProgram•DiscriminationGrievanceProcedureforStudentsLGBTQIAProgramsandServices5100CherryStudentUnion,Suite320RainbowLounge–StudentUnionRoom325JonathanPryor,Ph.D.(he/him/his)AssistantDirectorlgbtqia@umkc.edu816-235-6556Web:http://info.umkc.edu/lgbtFacebook:www.facebook.com/umkclgbtqiaTheLesbian,Gay,Bisexual,Transgender,Queer,Questioning,Intersex,Asexual,andAlly(LGBTQIA)Programs&Servicesprovidesthecampuscommunitywithresources,support,education,andadvocacysuchthattheUniversityofMissouri-KansasCityandthecommunityatlargeisawelcomingandinclusiveenvironmentforallpeople,regardlessofsexualorientation,genderidentity/expression,orsex.Insupportofthis,weoffer:

• Safespaceanddiversitytrainingsforindividuals,departments,andorganizations.• Avarietyofeducationalandsocialeventsthroughouttheyear,mostofwhicharefreeofcharge.• Campusandcommunityresources—includingreferencesforcounselingservices• TheRainbowLounge(StudentUnion,Suite325)forrelaxation,meetings,andstudying.

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• Computerswithfreeprinting,televisionandalargeselectionofLGBTQIAliteratureinourlibrary.

UMKCVeteransResourceCenterVirtualResourceCenterhttp://www.umkc.edu/veterans/ProvidesresourcesforstudentservicemembersandveteransincludinginformationaboutcampusresourcesandGIBillBenefits.Inaddition,theUMKCStudentVeteransOrganization,anaffiliatememberofStudentVeteransofAmerica,strivestoprovideveteranresourcesandsupport,opportunitiesforcampusandcommunityservice,andopportunitiesforveteransandtheirfamiliestosocializeandnetwork.LearnmoreabouttheStudentVeteransOrganizationathttps://roogroups.collegiatelink.net/organization/umkcsvo/about.ServicesforStudentswithDisabilitiesTheOfficeofServicesforStudentswithDisabilitiesisavailabletoassistanyUniversityofMissouri-KansasCitystudentwithadiagnoseddisabilitythatsubstantiallylimitsthestudentinoneormoremajorlifeareas.ItispossiblethatastudentmaynothaveadiagnoseddisabilityuponenrollinginaprogramattheSOM,butdiscoverthedisabilitywhenencounteringdifficultieswhileinourprogram.Becauseeachpersonisunique,studentsareaskedtocontactthisofficeforanappointmenttodiscusshowtheycanbestbeofassistance.StudentsinneedofaccommodationsshouldcontacttheOfficeofServicesforStudentswithDisabilitiespriortothestartofeachsemestertoensurethereisadequatetimeforaccommodationstobemade.Completeinformationisfoundathttp://www.umkc.edu/disability/.Location:5100RockhillRoad4825T#104816.235.5612disability@umkc.eduUMKCCounselingCenterVolkerCampus4825TroostAve,Suite206KansasCity,MO64110HealthSciencesCampus(Tuesdayafternoonswithadvanceappointment)Dr.RachelPierceHealthSciencesBuilding,Rm.14182464CharlotteKansasCity,MO64108816-235-1635http://www.umkc.edu/counselingcenter/default.aspTheCounselingCentermissionistofosterthepsychologicalwell-being,personaldevelopment,andeducationalpotentialofourdiversestudent,faculty,staff,andcampuscommunity.Servicesincludeassessment,counselingcrisisintervention,alcoholandsubstanceabuseprevention,andmuchmore.TheUMKCCounselingCenterisavailabletoallstudents.Studentsareprovidedanintroductoryassessmentandeightsessionsasapartofstudentfeesandsessionsaftertheinitialeightareavailableat

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aminimalcost.SessionallotmentrenewsonAugust1ofeachyear.StudentswhofeeltheymaybeinneedofservicesareencouragedtocontacttheCounselingCenter.UMKCStudentHealthandWellness4825Troost,Room115816-235-6133816-235-6103-PharmacyUMKCStudentHealthandWellnessprovidesvisitsandassessmentsatnochargetoUMKCstudentsenrolledinthecurrentsemester.However,studentswillbechargedforlaboratorytestsorotherspecialtyservices.Formoreinformationregardingcostandhours,visithttp://info.umkc.edu/studenthealth/services/.StudentHealthcareProvidersSOMfacultyarenotallowedtoprovidemedicalcaretostudents.SOMfacultymayonlyprovidehealthcareforastudentinanemergencysituation;oncestabilized,studentcaremustbetransferredtoanotherhealthcareprovider.StudentsmaycontinuetoreceivehealthcarefromtheirpersonalproviderortheUMKCStudentHealthandWellnessstaffcanprovidequalityhealthcareandhealthpromotiontoUMKCstudents.Ifastudent’shealthcareneedscannotbemetatStudentHealth,staffwillassistthestudentinfindingtheappropriatehealthresources.UMKCPoliceDepartmentandSafetyInformation5005OakStreet-PoliceDepartment24hoursaday,7daysaweekDial911foremergencies816-235-1515(Savetoyourcellphone!)816-235-2222-StudentscanreportsuspiciousorthreateningbehaviororconcernsaboutfellowstudentsPoliceofficersandsecurityguardspatrolandarepositionedacrosscampustoprovidesafetyservices24hoursaday,7daysaweek.Emergencyphonesarelocatedbeneathbluelightsinparkingandwalkingareasacrosscampus.Youcanusethesetoaskfordirectionsortoreportacrimeoraccident.Otherpoliceservicesinclude:MotoristAssistance–jumpercablesVehiclelockoutassistance–attempttounlockyourvehicleifyoulockyourkeysinwhileoncampusPersonalescortservice–toyourvehicleorresidencehallBicycleregistrationEmergencynotification–locatorserviceFingerprinting-charge$8percardforUMKCstudentfacultyorstaff.LostandFound–checkwithinformationdeskat816-235-5555Certainbuildings,includingtheSchoolofMedicine,usecardswipeprocessestolimitaccess.StudentsmusthavetheirUMKCIDtoentertheSOMoutsideofthehours8amto6pmMondaythroughFriday.StudentsshouldsignupforUMKCAlert!,whichprovidesemergencyvoicemail,textandemailnotices,includinginclementweatherinformation.Theinformationisalsopostedonthewebsiteandgivesnoticestoradioandtelevisionnewsmedia.StudentscanupdateUMKCAlert!InformationviaPathwayorviatheUMKCAlert!website,http://www.umkc.edu/umkcalert/.

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UMKCViolencePreventionandResponseProject108HaagHall,VolkerCampusMichelleKroner,VictimService’sAdjudicationAdvisor816-235-1652http://info.umkc.edu/vpr/ThemissionoftheViolencePreventionandResponseProjectattheUniversityofMissouri-KansasCityistostrengthentheUniversityandcommunityresponsetogender-basedandsexualviolencethroughvictimsupportservices,advocacy,training,education,andoutreachtothecampusandcommunity.TheViolencePreventionandResponseProject(VPR)isacomprehensiveeducationandresourceservicefortheUMKCcommunity.Withactivepreventionefforts,theVPRProjectiscommittedtoincreasingawarenessregardinginterpersonalviolence(IPV),sexualviolence,andstalking,anddecreasingthenumberofUMKCstudentswhoselivesaretouchedbytheseissues.ViolencePreventionandResponseservicesincludebasiccrisisinterventionand,ifneeded,on-goingcasemanagementandadvocacyservices,suchas:• LegalAdvocacy:workingwithUMKCandKCPDlawenforcement,andcourtsystems,toensure

survivorsareabletounderstandandpursuetheirdesiredlegaloptions.• ExParteOrderofProtection(“restrainingorder”)filingassistanceorreferraltomostappropriate

resource!• Stalkinglogdocumentationandassistanceavailable• CampusSystemAdvocacy:workingwiththeOfficeofStudentAffairsandEnrollmentManagement

and/ortheappropriateTitleIXCoordinatortoensuresurvivorsareabletounderstandandpursuetheirdesiredoptionsthroughtheUniversityStudentCodeofConductprocess.

• MentalHealth/HealthAdvocacy:providingreferralstoUMKCCounselingCenterandUMKCStudentHealthandWellnessCenter,oroutsideagencies,ifdesired.ProvidinginformationregardinglocalhospitalsandtheroleofSANEnurses.

• HousingAdvocacy:workingwiththeOfficeofResidentialLifeand/oroff-campushousingauthoritiestohelpensuresurvivorsafety

• AcademicAdvocacy:workingwithDeansofschoolsandcollegestohelpsurvivorsstayacademicallysuccessfulduringtheirtimeatUMKC.

• Other:assistingsurvivors,friendsand/orfamilymemberswithothertypesofassistanceandresourcereferralsasneeded.

HealthSciencesLibraryandLibraryServicesTheHealthSciencesLibraryislocatedintheSchoolofMedicine,M2-101.Thestaffincludesclinicalmedicalandreferencelibrarianswhoareavailabletoassiststudentsinaccessingresources.ClinicalMedicalLibrariansareavailabletoteachinformationliteracyskills.Theyhelptheindividualtoframeresearchquestionsthatcanbeexploredintheliterature.Theymayhelpacquireandutilizeinformationresourcesthatsupportresearchandscientificpractices.TheLibraryhasagroupstudyroom(availabletoreserve)aswellasindividualstudycarrelsforquietstudy.Therearemoveabletablesandchairsforaccommodatinggroups.WirelessaccesstotheUMKCnetworkisalsoavailable.LibraryResourcesTheLibraryhasover30computersavailableandprovidesaccesstoresearchmaterialsanddatabasesforyouruse.Manyofourcurrentmedicaljournalsareavailableonlineandthereisremoteaccessoff-

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campustomostofourresources.Forhelp,seehttp://library.umkc.edu/electronic-resources-remoteaccess.Fromthelibrary’swebsite,http://library.umkc.edu/hsl/,studentscan:

• LearntouseMedlineandCINAHL• Borrowitemsfromotherlibraries• Renewbooksandreservematerials• SeeFiveTipsforsearchingPubMed• Getassistanceinfindingmedicalarticles,classlinks,evidence-basedmedicinelinks• Usethe“QuickLinks”pull-downmenuintheupperrightcornerofthewebsitetofindthemore

usefuloptions,suchasconnectingtoMedline.GraduateStudentLoungeandLockersM3-C29TheGraduateStudentLoungehastables,chairs,amicrowave,andarefrigerator.Itmaybeusedasastudy/group-meetingareaforallSOMgraduatestudents.ThepasscodetothedoorwillbeprovidedtoSOMgraduatestudentsonly,andshouldnotbedistributedtonon-UMKCSOMgraduatestudents.Studentsutilizingtheloungeareaskedtotreatthisareaasanoffice/studyspace,asnottodisturbothersinnearbyareas.Itistheresponsibilityofstudentstomaintainthegeneraltidinessofthelounge,toincludecleaningspillsinthemicrowaveandrefrigeratorshouldtheyoccur.Lockersareavailabletograduatestudentsonafirst-come-first-servebasis.Theselockersarelocatednearthenorthandeaststairwellsonthethirdfloorofthemedicalschool.Studentsutilizinglockersareencouragedtobringacombinationlocktomaintainthesafetyofpersonalitems.Shouldstudentsintendtoreservealockerforanentiresemester,ratherthanonadailybasis,theycandosobyreservingaspecificlockerwithMariaYoung(M3103).Alllockersmustbeclearedandunlockedbetweeneachsemester.Anylocksremainingattheendofasemesterwillbecutoff.LactationRoomM2-309ThelactationroomfornursingmothersisavailableonthesecondflooroftheSchoolofMedicinetoservefaculty,staff,residentsandstudents.Theareaisapproximately68squarefeetandhasbeenoutfittedwithacomfortablechair,smallrefrigerator,sinkandacombinationaccessdoorhandle.Theroomisalsoequippedwithan“InUse”light.TheroomaccesscodecanbeobtainedbycontactingtheGMEOfficeat816-235-6627orbystoppingbyRoomM2-202.ClosingofCampus(includingInclementWeather)TheChancellor,athis/hersolediscretion,shalldeterminewhethertheconditionissuchanatureastorequirecancelationofclassesand/orclosureoftheUniversity.Exampleeventswhichmaypromptsuchadecisionincludesevereweather,naturaldisasters,actofterrorism,workplaceviolence,orsignificantutilityoutages.ShouldtheChancellordeterminethatclassesaretobecancelledand/ortheUniversityclosedduetoinclementweather,therewillbenoSchoolofMedicinecourseactivitiesthatday.Thisincludesregularlyscheduledlectures,laboratoriesandlearningactivities.Studentscansignuptoreceivephonecall,text,andemailnotificationsonPathway.

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GraduateWritingResourcesTheGraduateWritingInitiative(GWI)isacross-campuspartnershipthatexiststosupportgraduatestudentsintheirresearchandwriting.TheUMKCWritingStudio,TheSchoolofGraduateStudies,UMKCLibraries,andfacultyandstafffromdepartmentsacrosscampusworktoprovidetheseresources.VisittheGraduateWritingInitiativeonlinehere:https://sgs.umkc.edu/current-students/graduate-writing-resources/tolearnmoreabouttheirofferings,whichinclude:Learning&Resources;Community,Space&Accountability;Mentorship;andOnlineResources.KaraBollinger,MAGraduateWritingSpecialistbollingerk@umkc.edu

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ACADEMICINFORMATION,POLICIES,ANDPROCEDURESUMKCEmailandSingleSignOn(SSO)UMKCemailistheofficialmeansofcommunicatingwithstudents.Studentsareexpectedtocheckandreadprogramrelatedemailsdaily.Studentsmustmaintaintheirmailboxtobeeligibletoreceiveemails.Facultyandstaffwillnotrelyonnon-UMKCemailaddressestocommunicatewithstudents.StudentsmustkeeptheirsinglesignonandpasswordactiveinordertoaccessBlackboardandothercourse-relatedsitesandresources.Tuition,Fees,andOtherProgramCostsStudentsareresponsibleformanagingtuitionandfeepayments.Studentswithoutstandingbalancesmaybeineligibleforcourseenrollment.Studentsareresponsibleforknowingtheconditionsforrefunduponcoursewithdrawalandtheimpactsofdropdatesandfinancialaid.PoliciesandproceduresarefoundontheCashiersandCollectionswebsite:http://www.umkc.edu/adminfinance/finance/cashiers/policies3.aspStudentsingraduateprogramsofferedbytheDepartmentofBiomedicalandHealthInformaticsarechargedthecurrenthourlyrateof“graduate”tuition.Ratesmayupdateannually.Forthelatesttuitionandfeeinformation,pleasevisittheCashiersandCollectionswebsite:http://www.umkc.edu/finadmin/cashiers/graduate-tuition-fee-rates.asp.IntheeventastudentreceivestuitionassistanceorscholarshipfromtheSchoolofMedicineoruniversity,thismaybereviewedeachsemesterandissubjecttochange.PathwayandCourseEnrollmentAlthoughprogramadministratorsandfacultywillassiststudentswithenrollmentremindersandgradeassessment,itisthestudent’sresponsibilitytoensuretheseareaccurateanduptodate.StudentsareresponsibleforPathwaycourseenrollment,withdrawalsandotherfunctions.StudentsmustregisterforcoursesontimeforaccesstoBlackboard(onlinecoursemanagementsystem)andtoprocessfinancialaid.AcademicAdvisingEachstudentisassignedafacultyadvisorwithintheprogram.Studentsarerequiredtomeetwiththeiradvisoratleastonceeachsemester.Recordoftheappointmentwillbekeptbytheadvisoranddocumentedinthestudent’sprogramrecord.Notesofadvisingsessionsarenotkeptinthestudent’sacademicrecord.TheProgramDirectormayreferastudenttotheStudentAffairsEducationCoordinatorforfurtherreferral/recommendationregardingnecessaryservicesandresourcesforthestudent.ReviewAppendixB“GoodPracticesinGraduateEducationatUMKC”formoreinformationonexpectationsbetweenstudentandadvisors.PlanofStudyToearntheIPhD,studentsmustprogressthroughtheplanofstudyasdesigned,andinaccordancewiththerequirementssetbytheDBHICurriculumCommittee,theSOMGraduateStudiesCommitteeonProgression,andtheIPhDrequirementsfromtheSchoolofGraduateStudiesandtheDBHIdiscipline.StudentsmustdemonstratecertaincompetenciesandacademicachievementsbeforedefendingtheirfinalDissertationresearch.Toqualifyforgraduation,studentsmustcompleteallrequirementsasoutlinedbytheDBHIdisciplineandtheGraduateStudiesCommitteeonProgression.Forinformationpertainingtothecriteriaforpromotion,probation,separation,andgraduationandthepoliciesand

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proceduresthatapplytoeach,pleaserefertotheGraduateStudiesCommitteeonProgressionpoliciesandprocedures.ThePlanofStudyformmaychangeduringastudent’sprogressionthroughtheprogram.GraduatestudentsmustsubmitaninitialapprovedPlanofStudyformbytheendofthefirstyearinthePhDprogram.Programadministratorswillworkwithstudentstosubmitplanofstudyforms.ThelinktoallIPhDformsisprovidedinAppendixCinthishandbook.AnyexceptiontothedegreerequirementsaslistedonthePlanofStudyformmustberequestedthroughawrittenpetition.StudentsshouldemailtheIPhDCoordinatorintheDepartmentofBiomedicalandHealthInformaticswiththeirrequests(e.g.coursesubstitutions).TheDBHICurriculumCommitteewillreviewpetitionsandcommunicatetheresulttothestudent.Itisimportantthatthepetitionincludeanynecessarydocumentsasattachmentsforatimelydecision.DeficienciesTheAdmissionsCommittee(AC)reviewsandevaluatesallapplicationsforadmissionstoDBHIdegreeprograms.Frequently,theyreviewapplicationsfromstudentswhosepastacademicrecordshowedstrongpositiveindicationsforsuccessasagraduatestudent,yethavenotsatisfiedallcoursesneededforfulladmission.TheACmayofferthesestudentsadmissiontotheprogramonaconditionalbasisandcompilealistof“deficiencycourses.”ThesuccessfulcompletionofthesecourseswithagradeofBorbetterwillbeaconditionoffulladmissiontotheprogram.Thestudentiscontractuallyobligatedtocompletealldeficienciesassoonaspossible.Thecommitteecreatesthislistbasedonthetranscriptssubmittedbytheapplicant.Studentsmaypetitiontowaivedeficienciesiftheycanshowtheyhavepreviouslysuccessfullycompletedtherequirement.Studentsshouldmeetwiththeirfacultyadvisortoinitiatethistypeofpetition.Thewrittenpetitionwithalltheneededsupportingdocumentation(suchascoursesyllabus)attached,mustbesubmittednolaterthanfourweeks(twoweeksforsummer)beforetheendofthefirstsemesterofenrollment.Thedecisionofthecommitteeisfinalandcanbeoneofthree:

• Thewaiverisgranted.• Thestudentisallowedtotakeanexamination.• ThewaiverisdeniedandthestudentmustpasstheclasswithaBorhigher.

TheCommittee’sdecisionisfinal.Ifthestudentisallowedtotakeanexamination,itmusttakeplacenolaterthanthesecondsemesterofenrollment.Thestudentmaytaketheexamonlyonce.Ifthestudentdoesnotperformsatisfactorilyontheexam,thenthestudentmustenrollinthecoursetosatisfythedeficiencyrequirement.Alldeficienciesmustbesatisfiedwithinthreesemestersofadmission.Ifdeficienciesarenotsatisfiedwithinthistimeperiod,enrollmentwillbelimitedtodeficiencycoursesuntilalldeficiencieshavebeensatisfied.TransferCreditsGraduatecreditearnedbeforeenteringaUMKCdoctoralprogrammaybeappliedtothedoctoraldegreeifitisofacceptablequalityandappropriatetothestudent'sprogramofstudyasdeterminedbythestudent'sacademicunitandsupervisorycommittee.ThetotalamountofgraduatecreditearnedfromallotheracademicinstitutionsbeforeadmissiontoaUMKCdoctoralprogramandappliedtothedoctoraldegreecannotexceedhalfthenumberofcredithours,exclusiveofdissertationresearchcredits,requiredforthedegree.ForgraduatecourseworkcompletedatUMKCpriortoadmissiontoadoctoralprogram,anynumberofcredithoursrequiredforthedoctoraldegree,exclusiveofdissertation

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research,canbesatisfiedusingpreviousUMKCgraduatecreditifapprovedbythestudent’sacademicunitandsupervisorycommittee.Allgraduatecoursework,completedpriortoadmissionandnotusedtoearnthemaster'sdegreeoreducational-specialistdegree,mustbenomorethansevenyearsoldatthetimethedoctoralprogramofstudyisapproved.Afteradmissiontothedoctoralprogram,ifastudentwishestotakegraduatecourseworkatanotherinstitutionandapplyittotheirdoctoralprogram,thestudentmustreceivewrittenapprovalfromthedoctoralprogram'sgraduateofficerandfromthestudent'ssupervisorycommitteechair,asappropriate,beforethecourseworkistaken.Suchcourseworkisnotconsideredastransfercredit.Uponcompletionofthecoursework,thestudentmusthavetheofficialtranscriptforwardedtotheUMKCregistrar.FinalapprovalfortransferredcredithoursissubjecttoacceptancebytheUMKCOfficeofRegistrationandRecords.AuditingaCourseStudentswhoareactivelyenrolledinagraduateordoctoralprogramatUMKC,andarein“goodstanding”maychoosetoauditacourse.StudentsarerequiredtoenrollforthecourseusingthePathwaysystem.Agraduatestudentshouldnottakeacourseforauditifthatstudentplanstotakethecourseforcredit.Onceacoursehasbeenauditedbyastudent,thestudentcannottakethecourseforcreditlaterintheprogram.Agraduatestudentcannotchangeacoursetoauditaftertheeighthweekofthefallandspringsemestersorafterthefourthweekofthesummersemester.Changestoauditstatusmusthavethepermissionofthecourseinstructor,aswellasbewithintheallowableperiod.Studentswillbechargedthestandardtuitionandfeesforcoursestakenforaudit.GradeAppealsforGraduateCoursesStudentsareresponsibleformeetingthestandardsofacademicperformanceestablishedforeachcourseinwhichtheyareenrolled.Theestablishmentofthecriteriaforgradesandtheevaluationofstudentacademicperformancearetheresponsibilitiesoftheinstructorandshouldbeincludedinthecoursesyllabus.Thisgradeappealprocedureisavailableonlyforthereviewofallegedlycapriciousgrading,andnotforreviewoftheinstructor'sevaluationofthestudent'sacademicperformance.Capriciousgrading,asthattermisusedhere,comprisesanyofthefollowing:

1. Theassignmentofagradetoaparticularstudentonsomebasisotherthantheperformanceinthecourse.

2. Theassignmentofagradetoaparticulargraduatestudentaccordingtomoreexactingordemandingstandardsthanwereappliedtoothergraduatestudentsinthecourse.

3. Theassignmentofagradebyasubstantialdeparturefromtheinstructor'sstandardsasdetailedinthecoursesyllabus.

Studentswillfollowthesestepstopursueagradeappeal:Step1AstudentwhochargesthattheyweregradedcapriciouslymustinitiatethegradeappealprocessbynotifyingtheAssistantDeanforGraduateStudiesinwritingoftheirintenttodoso.Thisdatedcorrespondencemustclarifyhowtheirgradewasassignedcapriciously(asdefinedin1-3above),anditmustidentifythegradehe/shebelievestheyshouldreceive.Step2

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Thestudentshouldfirstdiscussthecoursegradefullywiththeinstructorofthecourse.Thismustbedonewithinsixweeksafterthebeginningofthesucceedingregularacademicsemester.Ifthematterisresolvedattheinstructorlevel,therecommendationtoacceptthegradeappealispresentedtotheSOMGraduateCouncilforreviewandrecommendationtotheDean.Step3Ifthemattercannotberesolvedbyconsultationwiththeinstructor,thestudentshouldappeal,inwriting,tothedepartmentchairwithinfourteen(14)consecutivecalendardaysafternotificationofthedecisionoftheinstructor.Iftheinstructorfailstorespondtothestudentrequesttodiscussthecoursegradewithin14daysoftherequest,thestudentshouldappeal,inwriting,tothedepartmentchair.Ifthematterisresolved,thedepartmentchair’srecommendationtoacceptthegradeappealispresentedtotheSOMGraduateCouncilforreviewandrecommendationtotheDean.Step4Ifthematterisnotresolvedatthedepartmentorprogramlevel,orifthecourseismultidisciplinary,thestudentmayappeal,inpersonandwriting,totheSchoolofMedicineDeanthroughthefollowingprocess.ThestudentmayappealtotheAssistantDeanforGraduateStudieswithinfourteen(14)consecutivecalendardaysafternotificationofthedecisionofthedepartmentchairorinstructor,respectively.Afterthestudent’sappealtotheAssistantDean,anad-hoccommitteetoreviewtherecordandprovideadviceonthemattermaybeappointedbytheAssistantDean.Thestudentmayhaveadditionalinputatthislevelbysubmittingwrittencorrespondenceexpressinghis/herviewsconcerningthegradeappealorbysubmittingothersupportingdocumentation.TherecommendationoftheAssistantDean(orad-hoccommitteeifapplicable)willbeforwardedtotheGraduateCouncilforareviewandrecommendationtotheDeanoftheSchoolofMedicineforofficialdetermination.ThefinaldecisionoftheDeanwillbecommunicatedtothestudent,theinstructor,anddepartmentchairorprogramdirector.Step5IfthematterisnotresolvedwithintheSchoolofMedicine,thestudentmayappealtotheProvost.Thisappealmustbemadewithinten(10)consecutivecalendardaysafternotificationofthedecisionoftheDean.Step6TheProvostordesignatedrepresentativeshallreviewthefullrecordofthecaseandappealdocuments.Atthislevel,theProvostmayappointanad-hocacademicappealscommitteetoreviewtherecordandprovideadviceonthematter.ThedecisionoftheProvostisfinalandwillbecommunicatedtothestudent,theinstructor,thedepartmentchairandthedeanoftheSchoolofMedicine.AccesstoStudentRecordsAllstudenteducationalrecordsareprotectedbyFERPA(FamilyEducationRightsandPrivacyAct)asdescribedintheUniversityCollectedRulesandRegulations,section180.020StudentRecords.IfastudenthasquestionsorwouldlikemoreinformationregardingthisregulationanditsimplementationatUMKC,visithttp://www.umkc.edu/registrar/records/ferpa_students.asporhttp://www.umsystem.edu/ums/fa/ipsrc/student-informationTheSchoolofMedicinedoesmaintainacademicanddisciplinarystudentrecords.Astudentmayrequestaccesstohis/herownacademicand/ordisciplinaryrecordswhicharekeptsecureandseparate.Astudentmaynotaccessotherindividualstudentrecords.Academicrecordsincludeinformation

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concerningastudent’sadmissionstatusandacademicstatus(progression,probation,separation,dismissal,andgraduation).Togainaccesstorecords,astudentmustmakeanappointmentwiththeOfficeofEvaluation,whichislocatedontheFirstFlooroftheSchoolofMedicine.Astudentmaynotremoverecords,butmayprivatelyreviewthemintheOfficeofEvaluation.FinancialrecordsaremaintainedbytheUMKCCashiersandCollectionsandOfficeofFinancialAid.TranscriptsaremaintainedbytheUMKCOfficeofRegistrationandRecords.AssessmentResponsibilitiesThecompletionofcourse,instructorandprogramevaluationsarestronglyencouraged.Thefacultyandstaffappreciateconstructivestudentfeedbackandmaymakecourseandcurriculumchangesbasedonstudentevaluationsandsuggestions.StudentsmaybeaskedtoevaluateservicesandresourcesavailableatUMKCand/ortheSchoolofMedicine.Graduateswillbeaskedtocompleteaprogramassessmentpost-graduation.ProjectConcertProjectConcertisaweb-basedsystemdesignedtomanageprogramandstudentdata.TheDepartmentofBiomedicalandHealthInformaticsusesProjectConcerttomanageinformationandevaluationsofourstudents,faculty,andcourses.Studentswillbeissuedausernameandauserguide,andarerequiredtouseitforassessment,andtoupdatetheirpersonalinformation,asindicatedbytheprogram.SpecificpoliciesforusingProjectConcertareprovidedtostudentsintheProjectConcertUserGuide.StandardofConduct:UniversityofMissouriStudentStandardofConductChapter200oftheUMCollectedRulesandRegulationsoutlinestheStandardofConductallstudentsareexpectedtoupholdaswellastherulesandproceduresforstudentdisciplinarymatters.Theconductcodeisdesignedtoensuresocialresponsibility,academicintegrity,andthesafetyofourcommunity.StudentsfoundtobeinviolationoftheStandardofConductmayfaceformalsanction,rangingfromwarningtoexpulsion.Studentshavetherighttoaformalhearing.Detailsarefoundonlinehere:https://www.umsystem.edu/ums/rules/collected_rules/programs/ch200/200.020_rules_of_procedures_in_student_conduct_matters.AcademicHonestyStudentsenrolledinUMKCcoursesassumeanobligationtobehaveinamannercompatiblewiththeUniversity'sfunctionasaneducationalinstitutionasdescribedintheUniversityCollectedRulesandRegulationsChapter200StudentConduct,section200.010StandardofConduct.Conductforwhichstudentsaresubjecttosanctionsincludesacademicdishonesty,suchascheating,plagiarism,orsabotage.Conductforwhichstudentsaresubjecttosanctionsareoutlinedasfollows:

• Cheatingincludesbutisnotlimitedto:(i)useofanyunauthorizedassistanceintakingquizzes,tests,orexaminations;(ii)dependenceupontheaidofsourcesbeyondthoseauthorizedbytheinstructorinwritingpapers,preparingreports,solvingproblems,orcarryingoutotherassignments;(iii)acquisitionorpossessionwithoutpermissionoftestsorotheracademicmaterialbelongingtoamemberoftheUniversityfacultyorstaff;or(iv)knowinglyprovidinganyunauthorizedassistancetoanotherstudentonquizzes,tests,orexaminations.

• Plagiarismincludes,butisnotlimitedto:(i)usebyparaphraseordirectquotationofthepublishedorunpublishedworkofanotherpersonwithoutfullyandproperlycreditingtheauthorwithfootnotes,citationsorbibliographicalreference;(ii)unacknowledgeduseof

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materialspreparedbyanotherpersonoragencyengagedinthesellingoftermpapersorotheracademicmaterials;or(iii)unacknowledgeduseoforiginalwork/materialthathasbeenproducedthroughcollaborationwithotherswithoutreleaseinwritingfromcollaborators.

• Sabotageincludes,butisnotlimitedto,theunauthorizedinterferencewith,modificationof,ordestructionoftheworkorintellectualpropertyofanothermemberoftheUniversitycommunity.

SuspectedViolationsofStandardofConductStudentsfoundtobeinviolationoftheStandardofConductmayfaceformalsanction,rangingfromwarningtoexpulsion.StudentshavetherighttoaformalhearingasoutlinedintheRulesofProceduresinStudentConductMatters:https://www.umsystem.edu/ums/rules/collected_rules/programs/ch200/200.020_rules_of_procedures_in_student_conduct_matters.Whenacademicdishonestywithinacourseisadmittedbythestudentorconfirmedbyevidence,thefacultywillassigntheoutcomedescribedinthecoursesyllabus(e.g.,failinggradeforanassignmentorexam,).Additionally,thefacultyarerequiredtorefertheincidenttotheAssistantDeanforGraduateStudies,whowillgatherinformationandreporttheincidentwithrecommendationstotheDeanoftheSchoolofGraduateStudies.TheDeanoftheSchoolofGraduateStudieswillimplementtheformalprocedures.EnrollmentPoliciesToremainingoodstanding,thestudentmustbecontinuouslyenrolledeachfallandspringsemesteruntilthedegreeisawarded.Thestudentmustbeenrolledinthesemesterinwhichthedegreewillbeawarded.Studentswhofailtofollowtheabovepolicieswillneedtore-applyforadmissiontotheprogramunderthedegreerequirementsineffectatthetimeofre-admission.Theywillbeunableforenrollmentuntiltheyarere-admitted.Studentswhoareunabletoenrollduringconsecutivesemesterswillneedtorequestaleaveofabsence(seep.24).AcademicCourseLoadsAgraduatestudentenrolledinthefallorspringsemesterinnine(9)ormorecredithoursisconsideredfulltime.Agraduatestudentenrolledinthesummersemesterinfiveormorecredithoursisconsideredfull-time.Anystudentenrolledinsix(6)orfewerhoursduringfallandspringsemesters,andthree(3)hoursinthesummersemesterisconsideredpart-time.Astudent’sacademicloadmayberestrictedasdeemedfitbythestudent’sFacultyadvisorortheGraduateStudiesStudentProgressionCommittee.InternationalstudentsmaybeaskedtotakeanEnglishProficiencyTestadministeredbytheInternationalStudentAffairsOffice.PerformanceonthetestmayresultinrecommendationsthatthestudenttakeoneormoreEnglishlanguagecoursesduringthefirstsemester.Itisstronglyrecommendedthatthestudentabidebythoserecommendations.InternationalstudentsshouldalsoconfirmwiththeiradvisorintheInternationalStudentAffairsOfficewhethertheyareeligibletoenrollpart-time.AttendancePoliciesAttendanceatallinstructionalperiodsisexpected,howeveritisofteninevitablethatstudentsmustbeabsent.Completionofanyassignment,contentorexammissedistheresponsibilityofthestudentandisatthediscretionofthecoursedirector.Studentsparticipatinginon-lineclasses,shouldfollowthescheduleanddeadlinesoutlinedbythecoursesyllabusclosely.JuryDuty-Studentssummonedtoservejurydutyshouldactimmediatelyoncethesummonsisreceived.Manyjurisdictionsallowpostponementsforcurrentlyenrolledstudents,butthestudentmustresearch

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andrequestthisinatimelymatter.StudentsregisteredintheJacksonCounty,MOjurisdictioncanfindoutmoreonline,http://www.16thcircuit.org/qualifications-excuses-postponements. AcademicStandingGraduatestudents,regardlessofclassification,mustmaintaina3.0(B)grade-pointaverageinallcourseworktakenforgraduatecreditatUMKCandmustmeetanyadditionalacademicrequirementsimposedbytheschool,departmentorInterdisciplinaryPh.D.discipline.StudentsareresponsibleforkeepingapprisedoftheiracademicstatusbyreferringtotermgradesandtheirpermanentacademicrecordonfileintheUMKCRegistrationandRecordsOffice.A400-levelcourseinwhichthestudentreceivesagradelowerthanB(3.0)cannotbeusedtosatisfythedegreerequirements.Similarly,a5000-levelcourseinwhichthestudentreceivesagradelowerthanC(2.0)cannotbeusedtosatisfythedegreerequirements.However,allgradesforcoursestakenforgraduatecreditshallbeusedinthecalculationofthecurrentGPA.NomorethanonegradebelowB(3.0)inacoursetakenforgraduatecreditcanbeappliedtowardthedegree.AcademicProbation,Separation,andGraduationPleaseseeAppendixDforspecificpoliciesandproceduresrelatedtoAcademicProbation,Separation,andGraduation.LeaveofAbsenceAleaveofabsencemaybegrantedforpersonal,medical,emergency,oradministrativereasons.RefertotheSOMGraduateProgramsCommitteeonProgressionpolicy(AppendixD)forLeaveofAbsencedefinition,processandprocedure.WithdrawalfromProgram/SchoolofMedicineRefertotheSOMGraduateProgramsCommitteeonProgressionpolicy(AppendixD)forwithdrawalprocessandprocedure.TheFive-YearRuleTheBiomedicalandHealthInformaticsIPhDprogramisdesignedsothatstudentsarecontinuouslyinvolvedincoursework,appliedapplicationsorresearch,andsothatafull-timestudentwilltypicallycompletetheprogramwithinfive(5)yearsiftheystarttheprogramwithaBachelor’sdegree,andthree(3)yearsiftheystarttheprogramwitharelevantMaster’sdegree.IfastudenthasbeenintheIPhDprogramandhasnotmadesufficientprogresstofulfilldegreerequirements,thefacultymayelecttoputthestudentoninactivestatus.Inactivestatuscanonlybemaintainedfortwosemestersbeforeastudentwillbediscontinuedfromtheprogram.Duringthosetwosemesters,thestudentmustsubmitaplantocompletehisorherIPhDprogram.Theplanmustbeapprovedbythestudent'facultyadvisorandmustspecifyhisorherexpecteddateofcompletion.IftheDBHICurriculumCommitteeadoptstheplan,thenthestudentisexpectedtofinishhisorherdegreewithinthetimeframespecified.Unlessthefacultyvotestomakeanexception,nostudentwillbepermittedtoremainintheprogramformorethansevenyearswithoutcompletinghisorherdegreerequirements.Incaseofrarecircumstances,astudentmaybepermittedtocontinuebeyondsevenyears.ByUniversitypolicy,onlysixcreditsforcoursescompletedsevenyearsagoorlongercanbecountedtowardsthedegreerequirements.

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APPENDIXASchoolofMedicineGraduateProgramsProceduresforManagingSuspectedViolationsofStandardConductandProfessionalStandardsversion2013.1AllstudentsattheUniversityofMissouri--KansasCityareexpectedtoabidebytheStandardofConductasdescribedintheUniversityofMissouriSystemCollectedRulesandRegulations,Chapter200StudentConduct,section200.010StandardofConduct.Inaddition,studentsintheM.SAnesthesiaandM.M.S.PhysicianAssistantProgramsmustabidebytheSchoolofMedicineStandardsofProfessionalConduct.Theconductcodeisdesignedtoensuresocialresponsibility,academicintegrity,andthesafetyofourcommunity.StudentsfoundtobeinviolationoftheStandardofConductmayfaceformalsanction,rangingfromwarningtoexpulsion.Studentshavetherighttoaformalhearing.

Thefollowingproceduresshouldbefollowedbyinstructorswhenconfrontingallegedacademicdishonesty.Itisimportanttoemphasizethatwhenanyformofacademicdishonestyissuspected,theinstructorshouldapproachthesituationfromtheperspectiveofdue-processratherthanpunishment.

1. Theinstructorshouldfirstmeetwiththestudenttoexplainhowthestudent’sconductorscholarlyworkhasraisedthesuspicionofcheating,plagiarismorsabotageorviolationoftheStandardsofProfessionalConduct(HonorCode).Atthispoint,evidencefrombothpartieswillbediscussedandthismayleadtovariousoutcomesincluding,butnotlimitedto:dismissaloftheallegationbasedonevidenceprovidedbythestudent;receiptofafailinggradeforanassignment,examorcourse,asappropriate;anopportunityforotherlearningopportunitiesorassignmentstobeleviedtobenefitthestudent’sunderstandingormasteryofcontent;or,movingtheprocessforwardintheinformaldiscoveryprocess.

2. Ifacademicdishonestyiseitheradmittedorconfirmedbyevidence,thefacultyshouldemployanindependent3rdparty“investigator”(theAssistantDeanforGraduateStudies)tomeetwiththefacultymemberandstudenttoreviewissuesandmakerecommendationsregardingsanctionsasindicated.Thenextstepsdependonthestudentprogramofstudy.

A. MSAnesthesiaorMMSPhysicianAssistantstudentsa. TheinvestigatorwillrefertheallegedincidenttotheSchoolofMedicineHonorCouncil

forinvestigationandrecommendation.b. TheHonorCouncilwillundertakeareviewoftheallegedincidentandassociated

evidence,asappropriate.Thiswillincludemeetingwiththeinvolvedfaculty,students,witnessesandothersdeemedappropriate.Thefollowingsanctionsmayberecommended:

i. Warning(Note:thewarningwillbeforwardedtothestudentandgoesintoweb-basedrecordssothatotherfacultycanbealertedtopreviousmisconduct.)

ii. Probation(Note:probationmayberenderedforanylengthoftimedeemedtobeappropriateforthegivenacademicdishonestyinfringement.

iii. Suspensioniv. Dismissal

c. RecommendationswillbemadetotheSOMDeanviaCoordinatingCommittee.d. TheDeanwillmakethefinaldetermination.

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e. AletterwillbesenttothestudentindicatingthatthereviewhasoccurredandthestudentcaneitheracceptthesanctionsorappealtotheChancellor.

B. AllotherSchoolofMedicinegraduateanddoctoralstudentsa. Ifsanctionsareindicated,the“investigator”willnotifytheDeanoftheSchoolof

GraduateStudiesinwritingoftheallegationsandmakerecommendationsregardingsanctions.Thefollowingsanctionsmayberecommended:

i. Warning(Note:thewarningwillbeforwardedtothestudentandgoesintoweb-basedrecordssothatotherfacultycanbealertedtopreviousmisconduct.)

ii. Probation(Note:probationmayberenderedforanylengthoftimedeemedtobeappropriateforthegivenacademicdishonestyinfringement.

iii. Suspensioniv. Dismissal

b. TheDeanofSchoolofGraduateStudieswillundertakeareviewoftheallegedincidentandassociatedevidence.Ifhe/shefeelsthatthesanctionsareindicated,aletterwillbesenttothestudentexplainingthatthereviewhasoccurredandthestudentcaneitheracceptthesanctionsorappeal.Ifthestudentappeals,thenaformalprocesswillbeinitiatedthroughtheViceProvostforAcademicAffairsOfficetoconveneanhonorcouncilreviewoftheallegedincident.

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APPENDIXBGoodPracticesinGraduateEducationatUMKCGraduatestudentprogresstowardeducationalgoalsattheUniversityofMissouri-KansasCityisdirectedandevaluatedbyanadvisorandagraduatecommittee.Theseindividualsprovideintellectualguidanceinsupportofthescholarlyandartisticactivitiesofgraduatestudents.Theadvisorandthegraduatecommitteearealsochargedwiththeresponsibilityofevaluatingagraduatestudent'sperformanceinresearchandcreativeactivities.Thegraduatestudent,theadvisor,andthegraduatecommittee,then,compriseabasicunitofgraduateeducation.Itisthequality,breadth,anddepthofinteractioninthisunitthatlargelydeterminestheoutcomeofthegraduateexperience.Highqualitygraduateeducationdependsupontheprofessionalandethicalconductoftheparticipants.Facultyandgraduatestudentshavecomplementaryresponsibilitiesinthemaintenanceofacademicstandardsandthecreationofhighqualitygraduateprograms.Excellenceingraduateeducationisachievedwhenbothfacultyandstudentsarehighlymotivated,possesstheacademicandprofessionalbackgroundsnecessarytoperformatthehighestlevel,andaresincereintheirdesiretoseeeachothersucceed.AmajorpurposeofgraduateeducationattheUniversityofMissouri-KansasCityistoinstillineachstudentanunderstandingofandcapacityforscholarship,independentjudgment,academicrigor,andintellectualhonesty.TheGraduateCouncil,asrepresentativesoftheGraduateFaculty,andtheSchoolofGraduateStudiesbelieveitisthejointresponsibilityoffacultyandgraduatestudents,asresponsiblemembersofacommunityofscholars,toworktogethertofostertheseendsthroughrelationshipswhichencouragefreedomofinquiry,demonstratepersonalandprofessionalintegrity,andrespectthedignityofallpersons.Therefore,theGraduateCouncilandtheSchoolofGraduateStudiessetforththefollowingstandardsandencouragebothgraduatestudentsandgraduatefacultytoapplytheminordertoenhancethegraduateexperience.Asacommunityofscholars,webelievethatthegraduatestudentshould:

• Conductthemselvesinamature,professional,andcivilmannerinallinteractionswithfacultyandstaff.

• Recognizethatthefacultyadvisorprovidestheintellectualandinstructionalenvironmentinwhichthestudentconductsresearch,andmay,throughaccesstoteachingandresearchfunds,alsoprovidethestudentwithfinancialsupport.

• Recognizethatfacultyhavebroaddiscretiontoallocatetheirowntimeandotherresourcesinwayswhichareacademicallyproductive

• Recognizethattheresearchadvisorisresponsibleformonitoringtheaccuracy,validity,andintegrityofthestudent'sresearchbecausecareful,well-conceivedresearchreflectsfavorablyonthestudent,thefacultyadvisor,andtheUniversity

• Exercisethehighestintegrityintakingexaminationsandincollecting,analyzing,andpresentingresearchdata.

• Acknowledgethecontributionsofmembersoftheresearchteamtothestudent'sworkinallpublicationsandconferencepresentations.

• Maintaintheconfidentialityofthefacultyadvisor'sprofessionalactivitiesandresearchpriortopresentationorpublication

• Takeprimaryresponsibilitytoinformthemselvesofregulationsandpoliciesgoverningtheirgraduatestudies

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• Devoteanappropriateamountoftimeandenergytowardachievingacademicexcellenceandearningtheadvanceddegree

• Beawareoftimeconstraintsandotherdemandsimposedonfacultymembersandprogramstaff

• Taketheinitiativeinaskingquestionsthatpromoteunderstandingoftheacademicsubjectsandadvancethefield

• Communicateregularlywithfacultyadvisors,especiallyinmattersrelatedtoresearchandprogresswithinthegraduateprogram

Inlikemanner,webelievethatthefacultyadvisorshould:

• Createintheclassroom,lab,orstudiosupervisoryrelationswithstudentsthatstimulateandencouragestudentstolearncreativelyandindependently

• Familiarizethemselveswithpoliciesthataffecttheirgraduatestudents• Provideclearmapsoftherequirementseachstudentmustmeet,includingcoursework,

languages,researchtools,examinations,andthesisordissertation;anddelineatetheamountoftimeexpectedtocompleteeachstep

• Evaluatestudentprogressandperformanceinregularandinformativewaysconsistentwiththepracticeofthefield

• Helpstudentsdevelopartistic,interpretive,writing,verbal,andquantitativeskills,whenappropriate,inaccordancewiththeexpectationsofthediscipline

• Assistgraduatestudentstodevelopgrantwritingskills,whereappropriate• Takereasonablemeasurestoensurethateachgraduatestudentinitiatesthesisordissertation

researchinatimelyfashion,whenappropriate,encouragegraduatestudentstoparticipateinprofessionalmeetingsorperformordisplaytheirworkinpublicsettings

• Createanethosofcollegialitysothatlearningtakesplacewithinacommunityofscholars• Counselstudentsonemploymentopportunities.

DBHIProcedureforAdvisingandEnrolling:

• Newstudentswillbeassignedafacultyadvisoroncetheyareadmittedtoaprogram.• Studentsshouldinitiateameetingwiththeirfacultyadvisorasearlyaspossibletoplanforfirst

semesterenrollment,andtodiscusstheirgoals,researchinterests,andpaceforcompletingtheprogram(full-timev.part-time).

• Facultyadvisorswillhelptrackstudentprogressbymeetingstudentsinpersonatleastonceeachsemester.

• Graduatestudentsshouldinitiateothermeetingsasnecessary(internshipdiscussions,electivesselection,etc.).

• Beforestudentshavecompleted60%oftheircoursework,theyshouldmeetwiththeirgraduateadvisortofinalizeaProgramofStudyform.

• CompletedProgramofStudyformsneedtobesignedandsubmittedtothedepartmentAcademicAdvisor.TheywillbefiledwiththeSchoolofGraduateStudiesandtheOfficeofRegistrationandRecords.

• Studentsshouldworkwiththeirfacultyadvisortodevelopathree-membergraduatecommitteethatwillhelpguidetheirfinalThesisorCapstoneprojects.Facultyadvisorsmayserveasthesisandcapstonecommitteechairsormemberswhenappropriate.

• Thegraduatestudentisfreetochooseadifferentfacultyadvisorasneededthroughouttheprogram.

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APPENDIXCPlanofStudyform ThePlanofStudyformandallotherformsfortheIPhDprogramcanbefoundatthefollowingURL.https://sgs.umkc.edu/forms/BothMicrosoftWordandFillablePDFversionscanbedownloadedfromthissite.

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APPENDIXDUMKCSchoolofMedicine,GraduateProgramsCommitteeonProfessionPoliciesandProcedures

UNIVERSITYOFMISSOURI-KANSASCITYSCHOOLOFMEDICINEGRADUATEPROGRAMS

COMMITTEEONPROGRESSIONVersion5_2017

PREFACEThismanualdescribespoliciesandproceduresfordeterminingagraduatestudent'sstatusintheUniversityofMissouri-KansasCity(UMKC)SchoolofMedicine.TheseapplytostudentsinschoolofmedicinegraduateprogramsexcludingthoseenrolledintheMasterofScienceinAnesthesia&MasterofMedicalSciencePhysicianAssistantprograms.Studentsshouldbecomethoroughlyfamiliarwiththisinformationandassumeresponsibilityforknowingandcomplyingwiththeseguidelines.Allstatementsintheseguidelinesconcerningpolicies,procedures,andregulationsbytheUniversityofMissouri-KansasCitySchoolofMedicinearesubjecttochange.Theyarenotofferstocontract.TheUMKCCatalogisanadditionalsourceofinformationregardingoverallUniversitypolicies.Inseveralinstances,notedsubsequentlyinthismanual,SchoolofMedicinepoliciesdifferfrom,andsupersedeuniversitypolicies.StudentsareresponsibleforknowingtheiracademicstatusbyreferringtotheirofficialpermanentacademicrecordonfileattheSchoolofMedicineandwiththeUMKCRegistrationandRecordsOffice,andthroughofficialtranscripts.Additionalunofficialinformation,suchasschedulingandevaluationsarealsoaccessiblethroughPathwayandprogramtrackingsystems.TheresponsibilitiesoftheGraduateProgramsCommitteeonProgressionarethedevelopmentandapplicationofpoliciesandproceduresregardingstudentprogressiontowardsgraduation.ThiscommitteemakesrecommendationstotheSchoolofMedicine(SOM)GraduateCouncil.RecommendationsmadebytheGraduateProgramsCommitteeonProgressionaredesignedtoensurethepositiveprogressionofstudentswhoclearlydemonstrategrowthinknowledge,skills,andabilitiesresultinginevidence-basedcompetenciesconsistentwiththestudent’sleveloftraining.Thecommitteeisscheduledtomeetonasemesterbasistoevaluatestudentprogressionandtodetermineeligibilityforgraduationandpromotion.Thecommitteemaymeetbyemailtoconductbusinesswhendeemedappropriatebythecommitteechair.Themeetingmaybecanceledwhenthereisnobusinesstoconduct.STATEMENTOFHUMANRIGHTSTheBoardofCuratorsandUMKCarecommittedtothepolicyofequalopportunity,regardlessofrace,color,Religion,sex,sexualorientation,nationalorigin,age,disabilityandstatusasaVietnameraveteran.TheEqualOpportunityandAffirmativeActionOffice,223AdministrativeCenter,5115OakSt.,isresponsibleforallrelevantprograms.STATEMENTONDISCRIMINATION,INTIMIDATIONANDSEXUALHARRASSMENTThefaculty,administration,staff,andstudentsoftheUniversityofMissouri-KansasCityarededicatedtothepursuitofknowledgeandtheacquisitionofskillsthatwillenableustoleadrichandfulllives.Wecanpursuetheseendsonlyinacultureofmutualrespectandcivility.Itisthusincumbentuponallofus

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tocreateacultureofrespecteverywhereoncampusandatalltimesthroughouractionsandspeech.Asacommunityoflearners,wearecommittedtocreatingandmaintaininganenvironmentoncampusthatisfreeofallformsofharassment,intimidation,anddiscrimination.Anyformofdiscriminationorcoercionbasedonrace,ethnicity,gender,class,religion,sexualorientation,age,rank,oranyothercharacteristicwillnotbetolerated.Shouldyou,afriend,oracolleagueeverexperienceanyactionorspeechthatfeelscoerciveordiscriminatory,youshouldreportthisimmediatelytothecoursedirector,departmentchair,SchoolofMedicineOfficeofDiversityandInclusion(SamuelTurner,J.D.,AssociateDean816-235-1780),and/ortheAffirmativeActionOffice.TheAffirmativeActionOffice,whichisultimatelyresponsibleforinvestigatingallcomplaintsofdiscriminationorsexualharassment,islocatedat218AAdministrativeCenter,5115OakStreet;theofficemaybecontactedat816-235-1323.Allformalcomplaintswillbeinvestigatedandappropriateactiontaken.UndertheUniversityofMissouri’sTitleIXpolicy,discrimination,violenceandharassmentbasedonsex,gender,andgenderidentityaresubjecttothesamekindsofaccountabilityandsupportappliedtooffensesbasedonotherprotectedcharacteristicssuchasrace,color,ethnicornationalorigin,sexualorientation,religion,age,ancestry,disability,militarystatus,andveteranstatus.Ifyouorsomeoneyouknowhasbeenharassedorassaulted,youcanfindtheappropriateresourcesbyvisitingUMKC’sTitleIXOfficewebpage(http://info.umkc.edu/title9/)orcontactingUMKC’sTitleIXCoordinator,MikahK.Thompson(816.235.6910orthompsonmikah@umkc.edu).Additionally,youcanfileacomplaintusingUMKC’sonlinediscriminationcomplaintform,whichislocatedathttp://info.umkc.edu/title9/reporting/report-online/.STUDENTRECORDSOfficialstudentrecordsintheSchoolofMedicinearepermanentlykeptintheOfficeofCouncilonEvaluation.StudentswithproperphotoidentificationmayreviewtheirSOMstudentfilesanytimeduringregularofficehours.Allrecordsarestrictlyconfidential.Accesstoastudentfile,otherthantothestudent,islimitedtoauthorizedpersonnel.Unofficialinformation,suchasscheduling,grades,andevaluationsarealsoaccessiblethroughPathwayandprogramtrackingsystems.TheSchoolofMedicinefollowsandadherestothePolicyonStudentRecordsasadoptedbytheBoardofCurators.ThepurposeofthispolicyistosetforththeguidelinesgoverningtheprotectionoftheprivacyofstudentrecordsandtoimplementTheFamilyEducationRightsandPrivacyActof1974,alsoknownasFERPA.Ifastudentwishestohaveanypersonotherthanauthorizedpersonnelreviewhis/herofficialrecord,aFERPAReleaseofConfidentialInformationformauthorizingreleaseofinformationtothatpersonmustbesubmittedandmaintainedinthestudent'sfile.EachFERPAReleaseformisvalidfor90days.POLICYAPPLICABILITYTheGraduateProgramsCommitteeonProgressionpoliciesandproceduresapplytoallSchoolofMedicinegraduatestudents,excludingthoseenrolledintheM.S.AnesthesiaorM.M.S.PhysicianAssistantprograms.Inadditiontothepoliciesoutlinedinthismanual,studentsshouldseekadvisementregardingcurriculumrequirementsfromtheProgramAcademicAdvisorandtheirfacultyadvisor.

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POLICYandSTUDENTRESPONSIBILITY1. Policiesandproceduresareadoptedbythecommitteethatexplicitlydefinecriteriaformaintaining

astudentingoodacademicstandingwhileenrolledinaSchoolofMedicinegraduateprogram,including,butnotlimitedtorequiredcompetenciesandassociatedtimelinesnecessarytojustifyprogression.ThesepoliciesareminimallyconsistentwiththeUMKCGraduateAcademicRegulationsasoutlinedinthecoursecatalog.StudentsareresponsibleforkeepingapprisedoftheiracademicstatusbyreferringtotermgradesandtheirpermanentacademicrecordonfileintheUMKCRegistrationandRecordsOffice,thesecanusuallybeaccessedviaPathway.

CRITERIAFORRETENTION,PROBATION,SEPARATION,andGRADUATION:Thecommittee’srecommendationforretention,probation,separation,andgraduationfromSOMgraduateprogramsaregovernedbythefollowingcriteria:2. Retention–studentsmustmaintaina3.0(B)grade-pointaverageinallcourseworktakenfor

graduatecreditatUMKCandmustmeetanyadditionalacademicrequirementsimposedbythedepartmentorInterdisciplinaryPh.D.discipline.

3. Probation–studentswhomeetcriteriaforprobationareimmediatelysubjecttothecustomaryprobationstipulationslistedbelow,regardlessof“official”notificationfromanEducationorProgramCoordinator,orotherSchoolofMedicineprogramofficial(s).

a. WheneverthecumulativeGPAforUMKCcoursestakenforgraduatecreditbyagraduatestudentofanyclassificationfallsbelow3.0,thestudent'sstatusforthenexttermbecomes:"OnProbation-Seeprincipalgraduateadvisor."(InterdisciplinaryPh.D.studentswillbedirectedtoconsulttheirinterimadvisororresearchadvisor.)Theprincipalgraduateadvisor,interimadvisororresearchadvisorwillreviewthestudent'sprogressandprovidecounsel,andthefollowingconditionsapply:

i. Whileonprobation,agraduatestudentmustachievea3.0termGPAinordertoenrollforthefollowingterm.

ii. AgraduatestudentonprobationwhoisnotrestoredtogoodacademicstandingbytheendoftwosuccessiveregularsemestersfollowingtheterminwhichthecumulativeGPAfellbelow3.0willbedeclaredineligibletore-enroll(eligibleforseparation).

iii. Agraduatestudentonprobationwillnotberestoredtogoodstandinguntilacumulativegraduate-creditGPAofatleast3.0isachieved.

b. Anystudentretained(avoidingseparation)intheprogramregardlessofcurrentGPAisonprobation.

i. Whileonprobationthestudentmustachievea3.0termGPAii. DurationofprobationandreturntogoodstandingwillbeoutlinedbyCommittee

onProgression.

4. Separation-dismissalfromprogram.AstudentwhomeetscriteriaforseparationisinvitedtoappearbeforetheCommitteeonProgressiontopresentreasonswhys/heshouldberetainedwithintheprogram.Studentsmeetcriteriaforseparationifanyofthefollowingoccur:

a. Failuretomeetrequirementsforretentionb. Failuretomeetprobationarystipulations

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c. WhenthedepartmentorschoolorInterdisciplinaryPh.D.supervisorycommittee,irrespectiveofastudent'sgrade-pointaverage,considersagraduatestudent'sperformancetobeunsatisfactory

d. Non-adherencetoprogram,school,and/oruniversitypoliciese. Failuretoreturntotheprogramfromanapprovedleaveofabsenceorfailuretoenrollin

courseworkfor2consecutivesemesters(fall&spring)withoutanapprovedleaveofabsence.

5. Graduation-Astudentwhohascompletedtherecommendedprogramofstudyandiscompliantwiththeprogram,school,anduniversitypolicies.Studentsmayelecttofulfilleitherthedegreerequirementsineffectatthetimeoftheiroriginaladmission(providedtherehasnotbeenalapseinattendanceatUMKCofmorethantwoconsecutiveterms)orthedegreerequirementsineffectatthetimeofadvisementintoaplannedgraduateprogramofstudy.a. Studentsmeettherecommendationsforgraduationifthefollowingareachieved:

i. Completionoftherequiredprogramofstudy,andii. FinalGPAatthetimethedegreeisconferred(graduatecertificates,mastersandPhD

degrees)mustbe3.0orhigherforcoursescompletedontheplanofstudy,andiii. 80%ofprogramofstudyhourscompletedwitha3.0(B)orhigher,andiv. No5000levelorhighergraduatecoursegradeofC-orlowermaycounttowardthe

degree,andv. Nocourseatthe300-or400-leveltakenonacredit/nocreditbasisandno300-or400-

levelcoursewithagradebelowB-(2.7)maycounttowardthedegreevi. Exceptionstotheabovepoliciesrequireapetitionsignedbythestudent'sadvisorand

theDeanoftheSchoolofGraduateStudies.b. Thesisanddissertationstudentsmustalsomeetthefollowingrequirements:

i. Mustfollowtheestablishedformatregulationsforthesesanddissertations(T/Ds)atUMKC,setbytheSchoolofGraduateStudies,guidedbytheGraduateOfficersCommittee.http://sgs.umkc.edu/current-students/thesis-dissertation-guidelines

ii. ApprovaloftheT/Dbythedegreecandidate'ssupervisorycommittee,whichmayincludecompletingaMaster’sPre-OralDefenseorDoctoralDissertationPre-OralDefenseandafinalT/Ddefenseofthework.ThesestepsrequirespecificformstobesubmittedtoSchoolofGraduateStudies.

iii. SubmissionoffinalappropriatelyformattedT/DtoSchoolofGraduateStudiesandnoticeofSGSReviewandCertificationofAcceptanceofT/Dprovidedtodepartment.

c. Completingthedegreerecommendationsdoesnotautomaticallyresultinconferralofthedegree.PleaserefertoUMKCCatalogforfurthergraduationrequirements.

i. Studentsmustbeenrolledinatleast1credithourduringthesemesterthedegreeisawarded.

ii. StudentsmustrequestthattheUniversityreviewtheiracademicrecordandcertifythatdegreerequirementshavebeenmet.Tomakethisrequest,studentsmustfileapplicationsforgraduationwiththeregistrarnolaterthantheendofthefourthweekofthesemesterinwhichthedegreeswillbecompleted.Studentsmustcompletegraduationapplicationduringsemesterdegreeisawarded

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PROCESSANDPROCEDUREStudentsareresponsibleforknowingtheprocessandprocedureusedtoenforcethecommitteepolicies.AcademicSeparation(Dismissal)ProcessWhenagraduatestudentmeetscriteriaforseparation(dismissal),includingstudentswhohavenotbeeninpreviousacademicdifficulty,s/he:1. Shallbenotifiedthats/hemetcriteriaforseparationfromtheprogram.Thisnotificationwillcome

fromtheCommitteebyemailorinwrittenform(letter)asnecessary.NotificationwillbesenttotheEducationCoordinator,ProgramDirectororDepartmentChair,FacultyAdvisor,andGraduateCouncilChair.

2. WillbeinvitedtoattendtheCommitteemeetingtoshowcauseforretentionintheprogram.3. MayhaveadditionalinputintotheCommitteediscussionby:

a. SubmittingapersonalstatementtotheCommitteeexpressinghis/herviews.Acceptablepersonalstatementsarenomorethantwosingle-spacedtypedpageswithstandard1-inchmargins,12-pointfontandoriginalsignature.

b. Submittingsupportingdocumentsfromothers,e.g.,thestudent’sEducationCoordinator,FacultyAdvisorand/orpeers.Originalsupportingdocumentationonofficialletterheadfromoutsidesources(i.e.treatingphysician)shouldbemailedorfaxeddirectlytotheCommitteeviatheOfficeoftheCouncilonEvaluation.

TheCommitteereviewsthestudent'sperformanceandtheadditionalinputwhenapplicable,andafterthoroughdiscussionandcarefulconsideration,makesitsrecommendationforeitherretentionordismissal.IftherecommendationoftheCommitteeisforretention,therecommendationisforwardedtotheGraduateCouncilforapproval.IftherecommendationoftheCommitteeisfordismissal,thestudentisnotifiedthattherecommendationwillbereviewedatthenextscheduledGraduateCouncilmeetingandshouldtherecommendationfordismissalbeupheld,thestudent’sopportunitytoappealthedecisionwouldoccuratthatsamemeeting.ThestudentwillneedtoinformtheGraduateCouncilwhetherornots/hewishestoappealtherecommendation.ThestudentisinformedthatanappealshouldincludenewinformationormitigatingcircumstancestocausetheGraduateCounciltooverturntheCommitteerecommendation.AtthefirstscheduledGraduateCouncilmeetingfollowingtheCommitteemeetingtheGraduateCouncilreviewstherecommendationfromtheCommitteeanddetermineswhethertooverturnorsustaintherecommendationfromtheCommittee.IftheGraduateCouncilmakesadeterminationtooverturntherecommendationfordismissalfromtheCommittee,thestudentisretainedonprobationwithstipulationsspecifiedbytheGraduateCouncilorremandedbacktotheCommittee.Nopersonalappearancebyeitherthestudentoranyofthewitnessesisnecessary.IftheGraduateCouncilmakesadeterminationtosustaintherecommendationfordismissalfromtheCommittee,thestudentmay

1. choosetoforfeithis/herrighttoappeal,or2. immediately(atthesamemeeting)exercisetheirrighttoappealtothedeterminationtothe

GraduateCouncil

Ifthestudentchoosestoforfeittheirrighttoappeal,theCommitteerecommendationfordismissalremainsupheldbytheGraduateCouncilandisfinal.Ifthestudentchoosestoappeal,thens/hehastherightto:1. SubmitawrittenstatementofappealtotheGraduateCouncilinlieuofappearingpersonally.2. AppearpersonallybeforetheGraduateCouncilatthesamemeeting.

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3. Requestmoretimeforappealspreparationandapostponementofpersonalappearance.a. Suchrequestmustbemadeatthesamemeetingandthestudentmustsupplyjustification

thatwillassisttheGraduateCounciltodeterminethedateandtimeofthemeetingfortheappeal..

4. Bringwitnesseswithhim/hertotestifyonhis/herbehalf.Suchwitnessesmightincludeotherstudents,facultymembers,familymembers,friendsorlegalcounsel.Atsuchahearing,thestudentispermittedtopresenthis/herstatementandsupportingwitnessesarealsopermittedtopresentstatementsinsupportofwhythestudentshouldberetainedintheprogram.Acceptablepersonalstatementsarenomorethantwosingle-spacedtypedpageswithstandard1-inchmargins,12pointfontandoriginalsignature.Proceedingsoftheseappealshearingsaredigitallyrecorded,andacopyoftherecordingisprovidedtothestudentuponrequest.

5. Neitherthestudentnoranywitnesseswhoaccompanythestudent,includinganylegalcounsel,arepermittedtocrossexaminemembersoftheGraduateCouncilorotherwitnesseswhotestify.Theadvisor/counselormayonlybepresenttoadvisethestudentduringtheproceedings.

StudentsappealingaCommitteeonProgressionrecommendationwillberequiredtosubmittotheGraduateCouncilCoordinator,1daypriortothehearingdate,acompleteandfinallistofallpersonswhohaveagreedtobepresentatthehearingontheirbehalf.TheGraduateCouncilmayacceptlatestudentsubmissionswhenlatenessisnecessitatedbythecloseproximityofthescheduledmeetings.Thislistmustprovidethenames,professions(e.g.,physician,attorney,etc.)andthespecificpurposefortheirattendance(e.g.,aswitness,advisor,etc.)atthehearing.AsignedFERPAreleasebythestudentswillberequiredatthetimeofthehearing.Afterhearingthestudentandaccompanyingwitnesses,theGraduateCouncilexcusestheseindividualsfromitsmeeting,holdsdeliberationsontheappeal,andsubsequentlydeterminesanewwhethertooverturnorsustaintherecommendationfromtheCommitteeonProgression.IftheGraduateCouncilmakesadeterminationtooverturntherecommendationfordismissalfromtheCommitteeonProgressionanditsownearlierdeterminationtosustainsaidrecommendation,thestudentisretainedonprobationwithstipulationsspecifiedbytheGraduateCouncilorremandedbacktotheCommitteeonProgression.IftheGraduateCouncilmakesadeterminationtosustaintherecommendationfordismissalfromtheCommitteeonProgressionanditsownearlierdeterminationtosustainsaidrecommendation,thentheGraduateCouncildecisionisfinal.Nofurtherappealswillbeaccepted.ThestudentwillbereferredtotheUniversityCounselingandTestingCenterforsupportandcareerguidanceTheGraduateCouncilwillnotifythestudentofthefinaldecisionbyemailorinwrittenform(letter)asnecessary.NotificationwillbesenttotheEducationCoordinator,ProgramDirector,FacultyAdvisor,andUMKCRegistrar.NON-ACADEMICSEPARATION(DISMISSAL)PROCESSTheprocedurestobefollowedwithregardtoactionstakenagainststudentsbaseduponnon-academicgroundsaresetforthintheStandardsofProfessionalConduct.APPEALPROCESSFORNon-DISMISSAL/Retained(NON-STATUSREVIEW)CASESANDPETITIONSStudentsarepermittedtoappealnon-statusreviewcasesandpetitionsthathavebeendeniedbytheCommitteeonProgressiontotheGraduateCouncilinwriting.ThiswillbethefinalappealandtheappealprocessendswiththefinalactionbytheGraduateCouncil.

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PROGRAMABSENCESLeavesofabsenceshouldnotbeundertakenwithoutconsiderablethought,planningandcommunicationwithschoolanduniversitystaffandadvisors,astheymayaffectfinancialaidandmayextendastudent’sprogramofstudy.LEAVEOFABSENCEAleaveofabsenceisaperiodoftimethatastudentisnotenrolledinthecourseworkthatmakesuptheirprogramofstudy.Duringaleaveofabsence,astudentisnotparticipatingintherequirementsofhis/herprogram.Astudentmightrequestaleaveduetoanemergency,becauseofmedicalorpsychiatricillnessorduetopersonalreasons.Theschoolmightalsoplaceastudentonleaveinaccordancewithspecificacademicpolicies.Anyleavewillhaveacademicand/orfinancialrepercussions,andshouldthereforenotbeundertakenwithoutconsiderablethought,planningandcommunicationwithschoolanduniversitystaffandadvisors.Itisinappropriatetorequestaleaveofabsenceforanyofthefollowingreasons:

• Therequestismadeinanattempttoavoidreceivingundesirablegradesinoneormorecourses• Therequestismadeinanattempttogainadditionaltimetoprepareforcourseworkor

examinations• Therequestismadeinanattempttoavoidmeetingcriteriaforseparation

Retroactiveleavesofabsencearegrantedonlyinemergencysituationsorduetoadministrativeerrors.Anystudentwhodoesnotreturntothegraduateprogramwhenaleaveofabsencehasexpiredwillmeetcriteriaforseparationfromtheprogram.Astudentwholeavesagraduateprogramwithoutfollowingtheproceduresoutlinedinthispolicywillmeetcriteriaforseparationfromtheprogram.Anystudentfailingtofullyparticipateintheprogramwithoutadocumentedleaverisksmeetingcriteriaforseparation.Astudentrequestingleaveispersonallyresponsibleforensuringthetimelycompletionandsubmissionofallrequiredformsandsupportingdocumentation,andformaintainingaccuratecourseenrollmentinthePathwaysystem.Studentsrequestpermissiontoreturnfromleavebysubmittingrequiredformsandsupportingdocumentationidentifiedinthispolicy.Inordertosatisfyenrollmentrequirements,studentsmustreturntotheprogramandregisterforcourseworkfollowinganexpiredleave.ProcedureforRequestingPersonalLeave1. ThestudentcompletestheRequestforLeaveofAbsenceformandobtainssignaturesfromhis/her

StudentAffairsEducationCoordinatorandProgramDirector.2. ThestudentcompletesthecampusUMKCRequestforReturnfromLeaveformandobtainsall

necessarysignaturesfromStep2ofthatform.3. ThestudentsubmitsthecompletedRequestforLeaveofAbsencenolaterthan30dayspriortothe

anticipatedleavestartdate.4. TheCommitteeonProgressionChairwillreviewthepaperworkandrenderadecisionuponthe

request.5. IftherequestforpersonalleaveisapprovedbytheChair,OfficeofCouncilonEvaluationstaffwill

forwardtheinformationtotheRegistrar’sOfficeforfinalprocessingandsendanemailnotificationtothestudent’suniversityemailaccount.ThestudentmustthenfacilitateanynecessarychangeinenrollmentinthePathwaysystemasaresultoftheleave.

6. IftherequestforpersonalleaveisdeniedbytheChair,CouncilonEvaluationstaffwillnotifythestudentand/orrequestanyadditionalinformationnecessary.

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7. Duringanyapprovedleave,astudentisrequiredtomonitorhis/herUMKCemailaddressandkeepincontactwithhis/herEducationCoordinatorandProgramDirector.

ProcedureforReturningfromPersonalLeave1. ThestudentcompletestheRequestforReturnfromLeaveformandobtainstheStudentAffairs

EducationCoordinatorandProgramDirectorsignatures.2. ThestudentcompletesthecampusUMKCRequestforReturnfromLeaveformandobtainsall

necessarysignaturesfromStep2ofthatform.3. ThestudentsubmitsthecompletedRequestforReturnfromLeavenolaterthan30daysprior,oras

soonaspossibletotheanticipatedleavereturndate.4. TheCommitteeonProgressionChairwillreviewthepaperworkandrenderadecisionuponthe

request.5. IftherequestforreturnfrompersonalleaveisapprovedbytheChair,TheOfficeoftheCouncilon

EvaluationstaffwillforwardtheinformationtotheRegistrar’sOfficeforfinalprocessingandsendanemailnotificationtothestudent’suniversityaccount.ThestudentmustthenfacilitateanynecessarychangeinenrollmentinthePathwaysystemasaresultofthereturn.

6. IftherequestforreturnfrompersonalleaveisdeniedbytheChair,CouncilonEvaluationstaffwillnotifythestudentand/orrequestanyadditionalinformationnecessary.Nostudentispermittedtoreturntotheprogramorcourseworkwithoutpermissionfromtheschool.

WITHDRAWALFROMGRADUATEPROGRAMS/SCHOOLOFMEDICINEAstudentwithdrawingfromagraduateprogramwithintheSchoolofMedicinemust:1. Submitaletter(email)ofwithdrawal(withrationaleinfluencingthedecision)totheCommitteeon

Progression,meetwiththerespectiveProgramDirectororDepartmentChair,andwillhaveanopportunitytomeetwiththeAssistantDeanofAlliedHealthorhis/herdesignee.

2. CompleteandsubmittheSchoolofMedicineProgramWithdrawalForm.Studentswhofailtosubmittheformwithin30daysafterreceiptofaletterofrequestfromtheSchoolofMedicinewillbeconsideredseparatedfromtheprogram.StudentswhonotifytheSchoolofMedicineoftheirintenttowithdrawinanotherformat(e.g.,verbal,email,note)fromtheprogramandfailtosubmittheWithdrawalFromwithin30daysafterreceiptofaletterofrequestfromtheSchoolofMedicinewillbeseparatedfromtheprogram

3. MeetwiththeeducationcoordinatortoinitiateofficialstepstowithdrawfromallcurrentcourseworkandfromtheUniversity.AstudentisnotconsideredwithdrawnfromaprogramuntilallthewithdrawalproceduresfortheUniversityhavebeencompleted.ThedatetheUniversityfinalizesastudent’swithdrawalisthedatethattheCashier’sofficewillusefortuitionreimbursement.

4. OncetheUniversityhasfinalizedastudent’swithdrawalitmaynotberescinded.

GRADUATIONGraduationProcess1. Theprocessforgraduationbeginswiththestudent,whoisresponsibleforcompletingan

applicationforgraduation.2. Eachsemesterthestudent’academicprogressismonitored,programsofstudyareupdated,and

eligibilityforgraduationischecked.3. Forstudentsmeetinggraduationcriteria,theCommitteeonProgressionwillmakea

recommendationforgraduationtotheGraduateCouncil.4. Toparticipateinthegraduationceremonyastudentmustmeetthegraduationcriteria.

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GraduationProcedure1. TheProgramDirector,AcademicAdvisor,FacultyAdvisor,andCoordinatorintheOfficeof

Evaluationwillmonitorthestudents’programsofstudyandeligibilityforgraduation.2. Atthebeginningofthestudent’sfinalsemester,theprogramcoordinatorandeducation

coordinatorwillprompteligiblestudentstocompletethegraduationapplication.itisthestudent’sresponsibilitytocompleteallgraduationproceduresaccordingtotheRegistrar’spublishedschedule.

3. ThecompletedapplicationandupdatedplanofstudywillbeforwardedtotheRegistrarbytheprogramcoordinator.

4. TheUMKCOfficeofRegistrationandRecordswillauditthestudents’programofstudyformsforthedegreerequirementsandgraduateacademicregulations.

5. Studentsmustresolveanyadministrativeholds,whichmaypreventreleaseoftheirdiploma.6. Uponcompletionofthefinalsemester,therewillbeafinalconfirmationthatthestudenthasmet

allgraduationcriteriaandtheChairofGraduateCouncilwillprovidealistofstudentnameswhomeetgraduationrequirementstotheUMKCOfficeofRegistrationandRecords.

7. TheOfficeofRegistrationandRecordswillawarddegreesandreleasediplomasaccordingly.8. Studentswhodonotmeetallofthegraduationcriteria,butwanttoparticipateinthegraduation

ceremony,maysubmitarequestforexception.Onlystudentswhoarenearcompletionoftheprogram(e.g.,willachieverequirementswithinthefollowingmonth)makesucharequest.TherequestforpermissiontoparticipateinthegraduationceremonymustbesubmittedtotheChairofGraduateCouncilatthesametimegraduationapplicationsaredue.Therequestshouldbewritten(emailorletter)andincludethefollowingdetails:

a. Studentnameb. Programc. graduationcriteriametandcriteriapendingd. anticipatedcompletiondatee. student’srationaleandjustificationfortherequest