20 february 2009 geok kee [email protected]. what is ? a software that allows you to store &...

20 February 2009Geok Kee

[email protected]

What is ?

A software that allows you to

Store & organise your references obtained from different sources in a database

Insert these references into a Word document

Automatically format your references according to a predefined citation style

Why use Endnote? Demo

Objectives

At the end of the session, Find your way around EndNote & learn where to find

answers to questions about the software Create EndNote libraries & save references in them Search for & add references by connecting to remote

databases through the Internet Import references from downloaded files into EndNote Use EndNote with Microsoft Word to create & format

citations

Academic integrity

Essential to acknowledge the sources you use

NUS Plagiarism Prevention service http://

www.cit.nus.edu.sg/plagiarism/

Outline

Getting started: Installing EndNote Creating & building EndNote libraries

Creating custom groups Backing up your EndNote files Adding references to a library

Copying references between libraries, searching & sorting a library, creating an independent bibliography/reading list

Cite While You Write About EndNote Web Useful resources

Getting Started: Installing EndNote

LION (Library Instruction ONline) Step-by-step guide

Start All Programs Software Catalogue Software Catalogue Client 1.2 Specialised Applications EndNote

Available for both Windows and Macintosh computers

Demo: Installing EndNote

Outline



Copying references between libraries, searching & sorting a library, creating an independent bibliography or reading list


Demo: Sample_library

sample_library

Demo: Basic features of EndNote Opening a reference library EndNote window, Library window, Reference window Library window: Groups, reference (each line = 1 reference), column

headings (file attachment, author, year, title, etc), reference preview EndNote toolbars, output styles, Search box Selecting an output style using the menu Using the style manager change menu listing & modify an output style

Edit > Output styles > Open style manager Sorting reference list Finding & previewing references Viewing a references & attached files & Website (URL) Changing EndNote preferences

Setting default libraries Changing Fields displayed in reference list

Closing your library & exiting EndNote

Column headings/Fields SearchOutput styles

Library windowEndnote window

Reference preview

Click to hide/display preview

Selecting an output style

new_library.enl

new_library.enl file EndNote library file extension

new_library.Data folder Contains figures, groups and other significant files

Creating custom groups

Max 500 custom & smart groups per libraryInclude

Custom groupsAre manually created by adding individual references to the group

Smart groups Built with search strategies, are dynamically updated as references are added and edited in the library.

EndNote WebAllow you to easily initiate a transfer of references between an EndNote Web folder & EndNote desktop library.

Backing up your EndNote files

File > Save a copy *.enl EndNote library file extension

*.Data folder Figures, images, groups, file attachments, etc

Saving a compressed copy of a library *.enlx extension

No limit to the number of references in each library but not recommended to exceed 100,000 references

Important to always move, copy, rename & delete both the main *.enl file & the associated *.Data folder for each EndNote library.

Always make a backup copy

Save as a compressed library (*.enlx) for larger files

Tips

One library or several?One library for each general topic or field.

Custom groups provide a useful way of organising your references into different categories or groups.

Tips

Outline





Adding references to a library

EndNoteLibrary

Cite While You Write

Word Processor (e.g. Microsoft Word)

Manualdata entry

Direct Export from a Database & Importing downloaded references with a filter

OnlineSearch

Adding references manually

References > New Reference

Select Reference TypeDetermines which fields are available for data entry

Do not need to fill in all fields

Close the reference by clicking on the “X” button in the top right-hand corner. Closing also saves the reference.

Use for working papers/ manuscripts which are not found in databases

Tips Author

• Last name (surname), First name e.g. Feng, Yuan Ping e.g. Watt, Frank e.g. de Young, John Robert e.g. Smith, Alfred, Jr.

• One author per line with a line break between authors

• Put a comma at the end of corporate authors e.g. National University of Singapore, e.g. University of California,, Berkeley

Video clipURL: http://www.endnote.com/training/WMVs/ENX2/06-Manual_Data_Entry.wmv

Tips Pages

e.g. 125-128 or 125-28 or 125-8

Date• Text field, leave out the year• Use the date format preferred in your discipline

Keywords• Use semicolons (;), backslashes (\) or line breaks between

keywords• Do not use commas or forward slashes (/)

Tips URL field

http://libproxy1.nus.edu.sg/login?url=XXXX

File attachments• Including PDF, Word, Excel, etc.• Automatically save a copy of original

file in the library’s data folder

OR create a “relative link”• 45 total links or attachments per

EndNote record

Tips Figure

• Can contain a graphic or an object (file attachment)• Attached figures can be cited & displayed in

Microsoft Word• A single figure file per reference• Graphic file types: *.bmp, *.gif, *.jpg, *.png, *.tif• Object files: Audio files (WAV, MP3), Microsoft

Access files, Excel files, Power Point files, etc

Caption Always enter a caption for the figure

Exercise 1: Manual data entry

Reference type: Journal articleTitle: Fabrication of buried channel waveguides in photosensitive glass

using proton beam writingJournal: Applied Physics Letters Authors: A.A. Bettiol, S. Venugopal Rao, E.J. Teo, J. A. van Kan and

Frank WattVolume: 88 Issue: 17Pages: 171106Date: 26 April 2006 Year: 2006Permanent link: http://link.aip.org.libproxy1.nus.edu.sg/link/?APPLAB/88/171106/1 Keywords: optical waveguides; optical fabrication; optical glass; proton

beams; proton effects; optical losses; refractive index


EndNoteLibrary



Manualdata entry

Direct Export from a database & Importing downloaded references with a filter

OnlineSearch

Eg 1

Demo: WoS

Physical Review Online

Artur K. Ekert. (1991). Quantum cryptography based on Bell’s theorem. Physical Review Letters, 67(6). pp661-663.

http://libproxy1.nus.edu.sg/login?url=XXXX

Physical Review Online

Artur K. Ekert. (1991). Quantum cryptography based on Bell’s theorem. Physical Review Letters, 67(6). pp661-663.

URL: http://link.aps.org.libproxy1.nus.edu.sg/doi/10.1103/PhysRevLett.67.661

File attachment PDF

Subject/Title/Abstract searchgraphene* and (ferromagnet* or magnet*)

Remove duplicates > or >

Eg 2: Inspec & Compendex

Eg 2: Inspec & Compendex

LION > How to use EndNote

> How to Import References into EndNote X2 > Inspec (Engin Village 2)

Exercise: Scopus

Do a Article, Title, Abstract, Keywords search:graphene* and (ferromagnet* or magnet*)

> Limit to: Article & Article in Press > Sort by Cited By> Select articles & Add to list> Output

Exercise: Scopus

Exercise: SpringerLinkeBooks published in 2005 – current

Search for articles or books/book chapters on graphene

Refine by publication year, content type and/or subject• Select references by clicking on Add to marked items.

• Go to My Menu & click on Marked Items (X) after you have finished selecting your references.

• This will display the marked items.

• Click on the icon with the green arrowTo download the list.

• At next screen, go to the section, Export the citations from your current list of items, & click on the RIS button.

• Click on Open at the next file download prompt.

• Select the EndNote library where you wish to save the references.

Eg 3: LINCNUS Libraries website > LION > How to use EndNote

> How to Import References into EndNote X2 > LINC

Eg 3: LINC

Keyword search: carbon nanotubes

Select titles to include in your library >

Export saved list >

Eg 3: LINC

In EndNote > File > Import

Import citations: ‘Direct export’

Web of Science EndNote

Import citations saved as a text file: ‘Filters’

LINC > Search EndNote

FilterExportSave as *.txt file Import

Tips No filter is perfect. All references

should be checked after import.

Remove DuplicatesReferences > Find Duplicates

Delete Unwanted References• Select references

References > Move References to Trash

• To delete references permanently, References > Empty Trash


EndNoteLibrary



Manualdata entry


OnlineSearch

Demo: Online Search of remote databases

Connect to the remote online database Natl U of Singapore

Search the database carbon nanotubes 33 records

A connection file is a software that allows you to search a database over the Internet, without leaving EndNote

Not preferred due to limited flexibility & advanced searching features.

Move “unwanted” references to Trash. Empty the trash by right-click & select Empty Trash to remove them permanently from the library.

Tips

Outline





Copying references between EndNote librariesOpen the libraries

Window > TileHighlight reference(s) in one library, drag & drop in

target library

Searching an EndNote LibraryQuick SearchShow Tab Pane

Sorting an EndNote LibraryClick on All References Tools > Sort Library

Producing a Bibliography or Reading ListPress CTRL & select your references in the library

References > Show Selected References > Sort

Select the preferred output style

Generate a bibliography from these references by clicking on the Export button

At next prompt, select Rich Text Format for the Save as type box

Outline






EndNoteLibrary



Manualdata entry


OnlineSearch

Cite While You Write (CWYW)

What is CWYW? Allows one to use EndNote with a word processor For Windows, EndNote X2 is compatible with Word

2003 & Word 2007 using CWYW For Mac, EndNote X2 is compatible with Word X, Word

2004 & Word 2008 Automatically builds a bibliography from the citations

inserted in your Word document Can also create a list of figures

You can access and set Cite While You Write preferences from either EndNote or Word.

EndNote toolbars in Microsoft Word

Microsoft Word 2003View > Toolbars> EndNote X2

Microsoft Word 2007

EndNote toolbars in Microsoft Word

Exercise

http://www.lib.nus.edu.sg/slb/PC5198.zip Sample_Library.enl Sample_Word.doc

“Author-Date Style”

E.g. Harvard Style, APA 5th

“Numbered Style”

E.g. Physical Review Letters

Tips Do not insert a citation into the

middle of a formatted citation

Insert it immediately before or after the existing citation, with no space between them:(Hock and Ellis, 1996)(Argus, 1984 #1)

Edit Citations

Deleting a citationDo not use the Delete or Backspace keys on keyboard

Highlight the in-text citation >

Select the citation to delete > Remove > OK

Save changes

Adding text before/after a citationApplicable only to some “author-date” styles

Edit Citations

Edit Citations

Omitting authors’ names from citationsApplicable only to some “author-date” styles

Insert NoteApplicable to some “numbered” styles, e.g. ScienceAdds custom text citations to your Word document.

Select the Science style

Insert a space before the full stop of target sentence > Insert Note

Type your note > OK

EndNote inserts the note into the list of references

Save changes

Unformat Citation(s)

Unformat a selected citation before editing it, or unformat the whole document

Removes style formatting for the selected citations, and leaves temporary citations which usually consist of the author’s last name, the year, and the record number surrounded by delimiters

{Morehouse, 1993 #120}

Remove field codes

Remove field codes

Save a copy of your document without formatted Cite While You Write field codes

Formatted citations and the bibliography are saved as text

Tips Save your document before executing this

command Remove field codes only at the end of your writing

process Save the new document under a NEW name Keep the original document as your master copy To turn off hidden EndNote field codes, ALT-F9

Export Travelling Library

Creates an EndNote library from the references used in a paper

Tips

The Traveling Library does not contain Notes, Abstracts, Figures, or Captions

It is recommend that you export to a new EndNote library, so you can review the records before adding them to an existing library

When you use the Export/Import Traveling Library commands, the exported references are renumbered and do not retain their original reference numbers.

Figures & Tables in Word

Search for an EndNote reference that contains a figure, and insert a figure or table citation in your Word document

The EndNote reference type determines whether it is inserted & numbered as a figure or a table

Images found in the Chart or Table reference type are inserted as tables, while images found in any other reference type are inserted as figures.

The citation is numbered, and the figure or table is automatically added to the document.

Search for & insert:“Bird”“extinction”

Generate Figure List

Updates figure and table citations & formatted figures & tables found within the body of the document or in a list at the end of the document

Instant Formatting that applies to bibliographies does not apply to figures

BibTeX and EndNoteConverting EndNote References into BibTex FormatSource: http://www.library.uq.edu.au/endnote/ Select the references in EndNote library which you want to convert to

BibTeX. In EndNote Style Manager > Select the style BibTeX Export Click on File & select Export At next prompt, choose a name for your file and the location to save it. The

file must be a text file (*.txt). In recent versions of EndNote, select the output style at the bottom of the Export File Name dialog box.

Open this file in a plain text editor (e.g. Notepad) to confirm that it is in BibTeX format. Close the file and rename it to a *.bib file (BibTeX format)

Importing BibTeX Files into an EndNote Library Search Google using the keywords, bibtex convert endnote There are also a number of user-contributed BibTeX conversion tools on

the EndNote website.

Endnote Web

Online Web version of EndNote desktopNeed to register for an account in ISI Web of ScienceDue to server resources, there may be a limit to the number

of references you can transfer at one time. If you attempt to transfer more than the limit, you will be notified.

Figures & linked files will not transfer to an EndNote Web library, although existing link paths will appear for the Figure and File Attachments fields. You cannot edit these fields in EndNote Web.

Fonts and styles that are manually applied to individual references will be lost when transferring references to or from EndNote Web.

Remembering connection details

EndNote > Edit > Preferences > EndNote Web Or in the Groups pane, under EndNote Web, click Configure

Transfering References: EndNote Web EndNote

Initiate the connection to EndNote Web:Tools > EndNote WebGroups pane > EndNote Web, click Transfer

Select appropriate folder under “Web”Two options:

Transfer References from Web to DesktopCan allow duplicates or discard duplicates during the transfer.

Transfer References from Desktop to WebClick Transfer or press Enter

210 references

Transfer References between EndNote Web & EndNote X2

Comparison of features: EndnoteWeb vs Endnote

EndNote X2 vs EndNote Web

EndNote X2 EndNote Web

Advantages CWYW – Independent of Internet connection

CWYW – Depends on Internet connection, longer processing time

Full installation on computer, no expiry.

Account expires when you leave NUS

Stores unlimited no. of references

Stores max 10,000 references

Stores full-text (eg. PDF, sound files)

Unable to store full-text

Disadvantages References are stored on local computer. Need to save and move references to another computer.

Can work on references anywhere with the Internet. Renewal of account every 12 months via NUSNET.

Recovering a damaged library

To repair a damaged EndNote library:• Close the library • Tool > Recover Library > OK• Locate & select the library that needs to be repaired > OK• EndNote creates a copy of the library with the suffix “-

Saved” added to the name• The Recover Library command also creates a new .DATA

folder. If you rename the recovered library to the original library name, remember to also rename the .DATA folder to match.

Recovering a damaged library

• LION – How to Use EndNotehttp://libpweb1.nus.edu.sg/lion/e/endnoteGuide.html

• LION – How to Use EndNote Webhttp://libpweb1.nus.edu.sg/lion/e/endnotewebguide.html

• EndNote X2 Getting Started Guidehttp://www.endnote.com/support/helpdocs/ENX2GettingStartedGuideWin.pdf

• EndNote X2 User’s Guidehttp://www.endnote.com/support/helpdocs/EndNoteX2WinManual.pdf

• EndNote X2 TutorialView online: http://www.endnote.com/training/tutorials/EndNoteX2/EndNote_X2.asp Download: http://www.endnote.com/training/WMVs/ENX2/enx2tutorial_download.asp

Online Tutorials, Guides & FAQs

Useful resources Official EndNote Site

Updates and patches for the EndNote software Answers to frequently asked questions Video tutorials on using EndNote Extra filters, connection files and styles Style Finder EndNote X Basics EndNote Web Basics EndNote FAQs and Technical Support Video tutorials

EndNote Discussion Forums Communicate with other EndNote users Search previous postings Make suggestions for improvements to EndNote

EndNote from the University of Queensland, Australia

Medical/Science Library

20 february 2009 geok kee [email protected]. what is ? a software that allows you to store &...

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