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CONTINGENCY OPERATIONS MANUAL CORRECTION OF NAME, DATE OR PLACE OF BIRTH

Contingency Operations Manual Page 1 of 2

CORRECTION OF NAME, DATE OR PLACE OF BIRTH 1. OBJECTIVE

To implement correction of student’s name, date or place of birth.

2. SCOPE

This is applicable to students whose name, date or place of birth reflected in their records do not tally with those in the birth certificate.

3. REFERENCES

3.1 CHED-NCR Memorandum No. 3, s. 2000 3.2 Manual of Regulations for Private Higher Education (MORPHE)

4. POLICIES

4.1 The student’s name, date and place of birth as indicated in the birth certificate or alien certificate of registration shall be reflected in all his/her records.

4.2 Requests for correction of name, date and place of birth shall be acted upon by

the University Registrar as delegated by the Commission on Higher Education (CHED)

4.3 The University Registrar/Registrar shall act on requests for correction provided

the correction needed does not require court action. 4.4 When requesting for correction of name, the applicant shall attach the following:

4.4.1 Letter of Request for Correction of name 4.4.2 PSA Birth Certificate 4.4.3 Student’s/Parent’s Affidavit 4.4.4 Joint Affidavit of Two (2) Disinterested Persons Note: Three (3) copies each (1 original and two duplicate/xerox copies)

The use, disclosure, reproduction, modification, transfer of the document for any purpose in any form or any means without approval from CEU is strictly prohibited, and may be subject to disciplinary and/or legal action.

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CONTINGENCY OPERATIONS MANUAL CORRECTION OF NAME, DATE OR PLACE OF BIRTH

Contingency Operations Manual Page 2 of 2

5. NARRATIVE PROCEDURES

Responsibilities/ Authorities

Activities

Applicant

1. Fills out form, Correction of Name, Date and Place of Birth (Link) and attaches the requirements.

2. Sends filled out form through Online Application

(https://docs.google.com/forms/d/e/1FAIpQLSdSsCSqrpo8UzZBT8LdGa8A03bI-DeVYJOKPb4wSNCtJtlN8g/viewform)

Student Records Assistant In-charge (Encoder) Student Records Assistant In-charge (Records Evaluator)

3. Verifies records/documents and forwards to the SRA

In-charge (Records Evaluator)

4. Checks entries on forms. If documents/records are in order, returns to SRA In-charge (Encoder).

Student Records Assistant In-charge (Encoder) Applicant Student Records Assistant In-charge (Encoder) University Registrar/Registrar Student Records Assistant In-charge (Encoder)

5. Sends link for Online Payment

(https://ptipages.paynamics.net/ceu/default.aspx) 6. Pays fees and sends proof of payment. 7. Forwards form and documents to the University

Registrar/Registrar for signature

8. Signs the form

9. Informs the client if the document is done.

The use, disclosure, reproduction, modification, transfer of the document for any purpose in any form or any means without approval from CEU is strictly prohibited, and may be subject to disciplinary and/or legal action.