2nd Quarter SFY 14

1

PDLTPDLTMeasures & InformationMeasures & Information

October - December 2013

2nd Quarter SFY 14

2

OTIA IIIOTIA III State Bridge Delivery Program State Bridge Delivery Program Construction Progress SummaryConstruction Progress Summary

2nd Quarter SFY 14

3

State Radio Project State Radio Project Budget & ExpendedBudget & Expended

2nd Quarter SFY 14

4

Project Delivery Dashboard: State & Local Projects

Note: New dashboard (2.0) is not yet operational

Dundas Dashboard (PDLT)

Right click to open hyperlink:

2nd Quarter SFY 14

5

Project Delivery Dashboard: State Projects(SFY 2014)

Note: Data not accurate. Dashboard not operational till week of Feb. 3

2nd Quarter SFY 14

6

% of Projects On Time for PS&E Acceptance(State/Local Comparison)

Metric Definition: Project no greater than 90 days over the target PS&E Acceptance date. Target PS&E acceptance date is currently defined as the target bid let date minus 45 days.

2nd Quarter SFY 14

7

To Construction Timeliness(State/Local Comparison)

Metric Definition: % of projects reaching NTP before deadline. Deadline = PS&E Accept date + Advt Length + FHWA Review weeks + 27 days of OPD’s activities + 57 days for contract time between bid and NTP.

2nd Quarter SFY 14

8

% Preliminary Engineering (PE) (State/Local Comparison)

Metric Definition: Percentage of Preliminary Engineering = Design Cost divided by Total Project Cost

2nd Quarter SFY 14

9

% of Design Outsourced

Metric Definition: Percent of Design Outsourced for State Projects

2nd Quarter SFY 14

10

Region 1

% of Design Outsourced(Region Details)

Region 2

2nd Quarter SFY 14

11

% Construction Engineering (CE) (State/Local Comparison)

Metric Definition: Percentage of Construction Engineering = Engineering Performed divided by Construction Costs

2nd Quarter SFY 14

12

% of Projects Awarded Within Engineering Estimate (State/Local Comparison)

Metric Definition: % of Projects awarded at no greater than or less than 10% of the Engineering Estimate.

ODOT CONFIDENTAL DATA. DO NOT DISTRIBUTE.

2nd Quarter SFY 14

13

Metric Definition: % of Projects awarded at no greater than or less than 10% of the Engineering Estimate.

% of Projects Awarded Within Engineering Estimate(State Only)

ODOT CONFIDENTAL DATA. DO NOT DISTRIBUTE.

2nd Quarter SFY 14

14

Number of Bids per SFY Qtr(Statewide)

Metric Definition: Number of bids per SFY Qtr

# OF BIDS 73 ## ## ## 58 119 ## 112 45 81 87 167 60 50 121 ## 63 ## 145 ## ## ## ## ## 93 ## 173 ## ## ## 70 ## ## ## 107 ## 55 ##

Avg Bids per Project4 4 4 3 3 5 4 3 3 3 5 4 4 6 6 6 6 9 8 5 5 7 7 7 7 6 7 7 6 7 8 5 5 6 7 5 5 5

73

132 129120

58

119

100112

45

8187

167

6050

121

193

63

210

145

426

182

248

401

341

93

146

173

218

100

230

70

305

123

168

107

243

55

188

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Project Bidding: Averages and Counts Avg Bids per Project # OF BIDS

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

2nd Quarter SFY 14

15

On Budget: % of Original Const. Auth. Spent (State/Local Comparison)

Metric Definition: % of Original Construction Authorization spent

2nd Quarter SFY 14

16

Financial Plan Snapshot 2012-2015(1st Qtr FFY 14)

Metric Definition: 4-Year Cumulative Ending Balances for the Financial Plan broken down by Regions and Programs

2nd Quarter SFY 14

17

Federal Funds Obligated(FFY)

Metric Definition: Percentage of Federal Funds Obligated

2nd Quarter SFY 14

18

Local Program Funds Obligated(1st Qtr FFY 14)

Metric Definition: Percent of Local Program Funds Obligated

$ Amount

2nd Quarter SFY 14

19

% of Contractor Evaluations Completed (For evaluations due between 7/1/2012 and 6/30/2013)

Metric Definition: Percent of Prime Contractor Evaluations completed before 90 days past the due date

2nd Quarter SFY 14

20

PDLT Recent Accomplishments

• Completed revised PDLT charter for ILT approval, incorporating intermodal aspects

• Completed membership changes• Developed strategies to improve PDLT

communication– All Area Managers & Tech Center Managers have a seat at

meetings– All Area Managers & Tech Center Managers will be copied

on agendas and meeting materials

• Completed sub-team review– Role based teams do not need to be chartered (AMT, PMST,

PDST)– PDST & PMST will continue to be sponsored by AMT and the

AMT sponsors now have a seat at PDLT to raise issues directly

2nd Quarter SFY 14

21

PDLT Current Initiatives

• PBLT/SSLT/PDLT collaboration and integration• Intermodal Oregon Integration

– Rail Safety Crossing project – future process improvement

• Local/State Integration of guidance, processes, tools

• Annual Project Delivery resource planning process• Biannual PDLT work plan development• ILT High Priority #5: Project Initiation

Improvement• ILT High Priority #6: Technical “mode” training for

project delivery staff