1.procedure & policy

QEOHS Policy and Organisation Ryobi Kiso (S) Pte Ltd

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Procedure for

Environmental, Occupational

Health, Safety & Organisation


EOHSMS-01

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1.0 PURPOSE

1.1 To establish a written QEOHS policy, which illustrate clearly management

commitment and approach in providing and maintaining a safe and health workplace.

Besides that, to inculcate the principles of shared responsibilities in Environmental

Occupational Health & Safety among employees through defined roles from

Management to staff level.

2.0 SCOPE

2.1 This procedure applies to all operations performed at Ryobi Kiso (S) Pte Ltd.

2.2 Contractors, Sub-contractors and suppliers are encouraged to be familiar with the

Ryobi Kiso (S) Pte Ltd - Quality, Environmental Occupational Health & Safety Policy.

3.0 APPLICABLE DOCUMENTS

3.1 Workplace Safety and Health Act

3.2 Workplace Safety and Health (Construction) Regulations

3.3 Workplace Safety and Health (General Provisions) Regulations

4.0 DEFINITIONS

4.1 EOHSMS- Environmental Occupational Health & Safety Management System

5.0 RECORDS AND IDENTIFICATION

Quality, Environmental Occupational Health & Safety Policy

Group Safety & Health Organization Chart

6.0 PROCEDURE

6.1 Quality, Environmental Occupational Health & Safety (QEOHS) Policy:

1. Committed totally to

Provision of a safe & healthy work environment

Environmental protection and pollution prevention

2. Compliance to applicable environmental, health & safety legal and other

requirements

3. Continual Improvement of our Processes

4. Communication of policy, rules & work procedures internally and externally


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Quality Environmental Occupational Health & Safety Policy

1. Our Company’s Quality Policy is :

“Meeting client’s requirements and continual improvement through quality management at optimum cost and to enhance client satisfaction”

This means providing quality services and products to our clients that conform to all specified

requirements and relevant statutory requirements and regulations. The assurance of quality in all work

processes carried out by the Company is therefore fundamental.

2. Our Company’s Environmental Policy is :

„Minimise the Environmental Impact of our Company‟s Operations through Legal

Compliance and Effective Environmental Management‟

This policy means that the Company is committed to ensure that all persons working for or on

behalf its organization :-

• Comply with applicable legal and client requirements.

• Control resource utilization and minimize waste / pollutants generation.

• Create greater awareness of environmental issues through training and communication.

• Monitor environmental performance periodically by implementing, reviewing and improving our

environmental management programmes. 3. Our Company's Occupational Health & Safety Policy is :

“Promote and Ensure a Work Safe Environment In All Company‟s Projects Through

Continual Efforts By All Stakeholders” We shall act as a team to continuously improve our Occupational Health & Safety performance

– through overall commitment to comply with all applicable legal and interested parties’

requirements and prevention of work injury and ill health.

a. The policy shall be understood, implemented and maintained at all levels of the

organization;

b. The policy shall be communicated to all persons working under the control of the

organization to make them aware of their individual Occupational Health & Safety

obligations;

c. The policy shall be available to interested parties;

d. The policy shall be reviewed periodically to ensure it remains relevant and appropriate to

the organization. 4. To achieve our Company’s Quality and EOHS Policies, RYOBI KISO (S) PTE. LTD. has

developed and documented formal Procedures to facilitate an effective implementation of the

Integrated Management System that complies with ISO 9001:2008, ISO 14001:2004 and

OHSAS 18001:2007 standards.

5. The effective operation of our Integrated Management System is the responsibility of all

management staff and employees. The assurance of quality and due regards for the

environmental and occupational health & safety is fundamental to all the works carried out by

the Company. 6. Every staff shall understand the Company's commitment to the Integrated Management System

through proper orientation briefing and continual training. 7. With the implementation of our Management System, the Management Representative together

with top management will coordinate the Company's efforts to ensure that an effective

Integrated Management System is maintained through continuous improvements.

Mr Loh Chye Aik 01 October 2010

Management Representative Date


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6.2 Organization- Allocation of Environmental, Health & Safety Roles & Responsibilities It is the responsibility of all employees to commit himself / herself to QEHS Policy to

ensure a safe working place for all.

Responsibility for Safety & Health shall be as follows:

Level Responsibility Area Executive Director Environmental, Occupational Health & Safety of whole Organisation

General Manager / QEOHS Manager Environmental, Occupational Health & Safety of Department

Operation / Project Manager Environmental, Occupational Health & Safety of Project

Employees Environmental, Occupational Health & Safety of Self & Others Within Areas of Activities

Sub-Contractors Environmental, Occupational Health & Safety of Self & Others Within Areas of Activities

Visitors Environmental, Occupational Health & Safety of Self & Others Within Areas of Activities

Group EOHS Committee Members Monitor & support EOHSMS implementation over whole organization

6.3 Environmental Occupational Health & Safety Roles & Responsibilities CEO Oversee and be responsible for the implementation of the Environmental,

Occupational Health & Safety Management System.

Ensure that effective procedures are in place, and safety, health & welfare issues are adequately assigned and accountability understood.

Discipline staff at Managerial, Executive or Supervisory levels for non-compliance with laid down safe working practices, safety rules or safety legislations.

Take ownership of Environmental, Occupational Health & Safety Management System to ensure it is properly maintained and updated in accordance with relevant legislations and recommendations from the Group Environmental, Occupational Health & Safety Committee.

Review and provide adequate resources to meet the necessary Environmental, Occupational Health & Safety requirements.

Discipline staff at Top Management level for non-compliance to Environmental, Occupational Health & Safety requirements.

Review Safety & Health performance with Group Environmental, Occupational Health & Safety Committee and Department Managers.

GENERAL MANAGER Understand the aims of the QEOHS Policy and their safety & health responsibilities. Be familiar with and implement Environmental, Occupational Health & Safety

Management System (EOHSMS) within their department. Ensure safe and health work environment within their department.

Establish and review safe work procedures of their operations Ensure risk assessment is conducted prior to commencement of work and

communicated to employees on its risks Ensure their employees and sub-contractors understand and comply with workplace

Environmental Occupational Health & Safety rules & regulations


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Ensure their employees are adequately trained and instructed to adopt safe work procedures

Provide adequate resources to implement safety & health improvement measures Support the Group Environmental Occupational Health & Safety Committee &

promotional activities Ensure incident reporting and investigation procedures are followed in the event of

incident. Investigate/assist in investigating incident and report to Management. Recommend and follow up on preventive and corrective measures to incidents. Review and implement safety & health recommendations made by the Group Safety

& Health Committee, Workplace Safety & Health Auditors and Inspectors from the authorities.

OPERATION / PROJECT MANAGER

Be responsible for the effective implementation of the Environmental Occupational Health & Safety Management System (EHSMS) requirements within their area of control.

Report any unsafe incident and emergency to the Group Environmental Occupational Health & Safety Committee

Assist in the investigation of all incidents. Recommend and follow-up on preventive measures to prevent recurrence of the incidents.

Conduct daily visual inspection for unsafe acts, equipment, tools, structure and other condition at workplace, to ensure they area rectified.

Appoint competent persons/sub-contractors for work involving electricity, machineries, lifting equipments etc.

Inform and instruct employees and sub-contractors on the precautions necessary and of their own specific duties to safeguard their health and well-being.

Monitor housekeeping in the area under their control and ensure that it is kept clean and tidy at all times.

Ensure that any necessary protective equipment is issued as required and shall monitor and enforce the wearing of protective equipment

Oversee the work of the sub-contractors to ensure that safety and health requirements are complied

Be familiar with safe work procedures and ensure sub-contractors are trained and follow the safe work practices.

At all times set an example in relation to safe working practices

WORKPLACE PLACE SAFETY & HEALTH OFFICER (WSHO)

To take charge of the workplace to identify and assess any foreseeable risk arising

from the workplace or work processes.

Recommend reasonably measures to eliminate any foreseeable risk to any person

who is at work in that workplace.

Recommend reasonably practical measures to minimize the risk.

Recommend safe work procedures to control risk.

To enter, inspect and examine at any reasonable time the work place.

To inspect and examine any machinery, equipment, plant, installation or article in the

workplace.

To inspect and examine workplace records, certificates, notices and documents kept

or required to be kept under the WSHA. SITE ENGINEER / COORDINATOR

In-charge of overall structural work and inspection.


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Act as a site manager in the absence of the site manager.

WORKPLACE PLACE SAFETY & HEALTH COORDINATOR (WSH COORDINATOR)

To identify any unsafe condition in the worksite or unsafe work practice which is

carried out in the worksite.

Recommend to implement reasonably practicable measures to remedy the unsafe

condition or unsafe work practice

Ensure / enforce adequate personal protective equipment for the effective

implementation of the occupational health & safety for workers.

Organize safety and health awareness program for the site.

Conduct sites safety and health meeting / toolbox meeting. Act as a safety officer in the absence of the safety officer.

LIFTING SUPERVISOR Checks and prepare crane access for lifting operations. Ensuring that the cranes operators conduct daily checking for the cranes. Monitoring and ensuring that the maintenance and inspection programme of cranes

are performed. Ensuring and monitoring that the safe lifting procedures are carried out.

SIGNALMAN Ensure or verify with the rigger that the load is properly rigged up before giving a

clear signal to the crane operator to lift the load. Give correct and clear signals to guide the crane operator in the maneuver of the load

safely to its destination. RIGGER

Check the slings to be used for slinging the loads to ensure that the slings are of good construction, sound and suitable material, and adequate strength and free from patent defect.

Ensure that an adequate numbers of legs of the sling are used and that the slinging angle is correct so as to prevent the sling from being overload during the hoisting.

Ascertain the weight of the load that is to be lifted and informed the crane operator of the weight of the load.

Ensure that only proper lifting gears are used in conjunction with the sling. Ensure that the load to be lifted is secure, stable and balance. Ensure that any loose load including stones, bricks or tiles is placed in a receptacle to

prevent the load or part thereof from falling during the lifting operation. To prevent the sling from being damaged, place adequate padding at the edges of

load that comes in contact with the sling. Report any defect in the lifting gear to the lifting supervisor.

SITE SUPERVISOR / SITE FOREMAN

Any related duties instructed by the site manager and site WSH Coordinator. Check the sub-contractors work to ensure compliance with the safety regulations. Rectify unsafe condition and correct unsafe practice immediately. Attend the safety meeting to contribute the work site safe working condition.

OCCUPATIONAL FIRST AIDER

Attends to all injuries sustained by all workmen. Recognises and identifies the need of calling ambulance for treatment by general

practitioners. To upkeep and maintain records on all accidents resulting in injuries to personnel. To replenish and maintain stock on first aid medicines.


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To ensure first aid room is kept accessible at all working time and restrict unauthorized personnel. Attends safety meeting and prepare first aid statistics for target setting. Works closely with health and safety personnel.

MOBILE / CRAWLER CRANE, FORKLIFT, EXCAVATOR, PILING, BORING OPERATOR Attend all required safety training as required by the Company and the other relevant authorities. Understand and abide by the safety rules and regulations as stipulated by the Company and other relevant authorities. Report any unsafe conditions observed immediately. Report immediately all injuries, accidents and/or dangerous occurrences. Carry out physical check every day before using the machinery. Report any fault or defect detected immediately.

CLERICAL & SECURITY PERSONNEL

Understand and abide by the safety rules and regulations as stipulated by the Company and other relevant authorities. Participate in the safety promotional events organized at site (e.g. Evacuation Exercise, etc.)

EMPLOYEE

Take reasonable care for the safety and health of themselves and other persons who may be affected by their acts or omissions at work.

Be familiar with and act in accordance to safe work procedures in relation to their work.

Obey the in-house EOHS rules & regulations at all times Be familiar with Emergency Response Procedures Wear appropriate Personal Protective Equipment (PPE) as required Report any incident and emergency, defects in equipment/tools and unsafe

acts/conditions. Assist in incident investigation and follow up preventive measures when needed Avoid misuse or reckless interference with equipment/tool/facilities, in the interests of

safety & health Participate in Environmental, Occupational Health & Safety related training

SUB-CONTRACTOR

Take reasonable care of the EOHS of themselves and others Be familiar with and act in accordance to safe work procedures in relation to their

work Wear appropriate Personal Protective Equipment (PPE) and maintain record of PPE &

safety Checks done.

Conduct daily safety/housekeeping inspection of work area and rectify all unsafe acts/conditions

Ensure workers have gone through all applicable certified training course Obey the in-house EOHS rules & regulations at all times Report any incident witnessed or encountered to their workers and Ryobi-Kiso (S) Pte

Ltd staff immediately Contractors shall also obey environmental occupational health & safety rules as

specified in EOHSMS-08 System for Evaluation, Selection & Control of Contractors. Attend EOHS meeting as and when required

GROUP ENVIRONMENTAL OCCUPATIONAL HEALTH & SAFETY COMMITTEE

Carry out duties as spelt out in WSH (Workplace Safety & Health Committee) Regulations


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Monitor, support and review the implementation of the Environmental, Occupational Health & Safety Management System (EOHSMS)

HQ level, have monthly Group EOHS Committee meetings to discuss EOHS issues. Yard level, have monthly Group EOHS Committee meetings to discuss EOHS issues. Plan safety & health programs such as EOHS promotion, EOHS training, risk

assessment Review safety inspection findings and other safety & health related issues Discuss incidents and review preventive measure taken or recommended Establish and review safety & health rules and policy Perform safety inspections as defined in EOHSMS-09 Environmetnal Health & Safety

& Health Inspections Ensure overall effective enforcement of in-house EOHS rules & regulations Promote safety & health awareness among staff and sub-contractors, as defined in

EOHSMS-07 Environmental Health & Safety Promotion Discuss issues brought up by Management, Auditor, employees, the public or the

authorities

6.4 Review of QEOHS Policy

This policy is to be reviewed annually or when there is a change in the undersigned name, whichever is earlier.


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GROUP ENVIRONMENTAL OCCUPATIONAL HEALTH & SAFETY ORGANISATION CHART

Chairman

CEO

Member

Snr Workshop Manager

Member

Project Engineer

Member

Operation Manager

Member

QEOHS Coordinator

Member

Project QS

Member

Site-Coordinator

Member

Foreman

Member

Workshop

Supervisor

Member

Yard

Supervisor

Member

Mechanic

Secretary

QEOHSM

Asst Secretary

Project Manager

Dy Chairman

General Manager

1.procedure & policy

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