1copyright © 2011 pearson education, inc. publishing as prentice hall. exploring microsoft office...
TRANSCRIPT
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1Copyright © 2011 Pearson Education, Inc. Publishing as Prentice
Hall.
Exploring Microsoft Office Word 2010by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy
Chapter 1Introduction to Word
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Objectives
• Understand how word processors work
• Customize Microsoft Word• Use features that improve
readability• Check spelling and grammar
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Objectives (continued)
• Display a document in different views
• Prepare a document for distribution
• Modify document properties
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Word Processing
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The Word Window
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Zoom slider
Rulers Scroll bar
Title barQuick Access Toolbar
View buttonsStatus bar
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Word Wrap
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Hard returnsSoft returns
Soft returns
Hard returns
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Keyboard Shortcuts
Keys Moves Insertion PointLeft arrow One character leftRight arrow One character rightUp arrow Up one lineDown arrow Down one lineHome Beginning of the lineEnd End of linePgUp Up to the previous pagePgDn Down to the next page
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Toggle Switches
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Show/Hide
Hard return
Tab
Space between words
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Page Breaks
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Show/Hide on
Hard page break marker
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Page Numbers
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Format Page NumbersPlacement options
Gallery
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Page Numbers (continued)
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Start numbering on page
Click to display formatsPage Number
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Cover Page
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Cover Page
More cover pages
Gallery
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Customize Word
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Categories
Descriptions
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Headers and Footers
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Display optionsFields to insert
Header area
Footer area
Formatting options Position options
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Sections
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Section Breaks
BreaksPage Layout tab
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Sections (continued)
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Link to Previous active
Previous Next
Section number
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Watermarks
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Watermark
Watermark
Watermarkoptions
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Spelling and Grammar
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Contextual spelling error
Possible spelling error
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Document Views
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Print Layout Full Screen Reading
Draft
Web Layout
Outline
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Zoom
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Percent
Magnification Page view layout
Zoom slider
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Save a Document
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Word 97 – 2003
Save as type arrow
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Compatibility Mode
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Compatibility Mode
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Compatibility Checker
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List of incompatible items
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Backup Options
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Check to enable AutoRecover Time between AutoRecover saves
Location of the AutoRecover file
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Backup Options (continued)
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Advanced
Backup option
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Document Inspector
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Inspect
Inspectors
Check for Issues
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Printing Options
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Select printer
Number of copies
Settings
Preview
NextPrevious Zoom
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Document Properties
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Document Properties panel
Close
Properties arrow
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Summary
• Word processors have features that make it easy to create documents.
• Consider both the content and look of the document.
• Create copies of documents and back up changes at every opportunity.
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Questions
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Copyright
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All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
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32Copyright © 2011 Pearson Education, Inc. Publishing as Prentice
Hall.
Exploring Microsoft Office Word 2010by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy
Chapter 2Document Presentation
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Objectives
• Apply font attributes through the Font dialog box
• Control word wrapping• Set off paragraphs with tabs,
borders, lists, and columns• Apply paragraph formats
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Objectives (continued)
• Understand styles• Create and modify styles• Format a graphical object• Insert symbols into a document
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Typography
Typeface or font
• Serif• Sans serif• Monospaced• Proportional
Type Style
• Regular• Bold• Italic• Bold italic
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Font Attributes
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SizeFont
Style
Color
Special Effects
Preview
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Font Attributes (continued)
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Text Effects
Text Effects
Effects
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Character Spacing
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Advanced
Spacing
PreviewOpenType settings
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Change Text Case
• Sentence case• lowercase• UPPERCASE• Capitalize Each Word• tOGGLE case
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Change Case
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Text Highlighting
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Text Highlight Color arrow
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Word Wrapping
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Date wrapping
Phone number wrapping
Nonbreaking hyphen
Nonbreaking space
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Paragraph Formatting
• Alignment• Indentation• Tab stops• Line spacing
• Pagination• Borders• Shading
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Tab Selector Icon Type of Tab
Left tab
Center tab
Right tab
Decimal tab
Bar tab
Set Tabs
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Tab selector
Tab position
Show or hide ruler
L
T
T.
I
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Leaders Characters
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Paragraph Dialog Box Launcher
Leader characters
Dot leaders
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Borders and Shading
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Borders tab
Line style
Preview
Line color
Line width
Horizontal Line
Page Border tab
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Borders and Shading (continued)
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Shading tab Preview
Fill color
Shading options
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Bullets and Numbers
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Bullets Numbering Multilevel ListLive Preview Define New Bullet
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Columns
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Preset columns
Number of columnsSpacing between columns
Column width
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Nonprinting Formatting Marks
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Regular spaceNonbreaking spaceRegular hyphen
Nonbreaking hyphenEnd of paragraph Tab
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Text Alignment
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Paragraph Indents
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Hanging indent
First line indent
Measurement for indent
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Line and Paragraph Spacing
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Line spacingParagraph spacing
Before the paragraph
After the paragraph
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Widows and Orphans
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Lines and Page Breaks tabWidow/Orphan Control
Keep with next
Keep lines together
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Styles
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Styles pane
Styles Dialog Box LauncherQuick Style More
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Styles (continued)
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Show Preview
Style InspectorNew Style Manage Styles
Options
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Modify Styles
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Style name
Preview
Format specifications
Format
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Style Pane Options
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Styles to show
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Outline View
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Outline
Paragraph expanded
Paragraph collapsed
Outline view controls
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Graphical Objects
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Sizing handles
Original size graphic
Size group
Scale
Lock proportions
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Text Wrapping
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Wrap Text
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Picture Quick Styles
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Pictures Styles More arrow
Original
Soft Edge Oval
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Cropping
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Cropping handles
Portion to discard Original photograph
Crop
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Contrast and Brightness
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Presets
Brightness
Contrast
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Symbols
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Symbol
Symbol gallery
More Symbols
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Summary
• Typography gives your document a polished, professional look.
• Alignments, indentation, and line spacing make the document readable.
• Styles provide consistency.• Graphics enhance the document.
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Questions
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Copyright
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All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
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68Copyright © 2011 Pearson Education, Inc. Publishing as Prentice
Hall.
Exploring Microsoft Office Word 2010by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy
Chapter 3Collaboration and Research
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Objectives
• Insert comments in a document• Track changes in a document• Acknowledge a source• Create and modify footnotes and
endnotes
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Objectives (continued)
• Insert a Table of Contents and Index
• Add other reference tables• Create cross-references
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Inserting Comments
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Comment
Markup balloon
Initials of reviewer
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Reviewing Pane
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Reviewing Pane
Reviewing Pane arrow Previous Next
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Show Markup
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Show Markup
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Tracking Changes
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Track Changes active
Reviewer’s name, date and time of revision
Changed lines
Markup balloonfor deletion
Accept Reject
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Markup Views
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Original: Show Markup selected
Deleted text Inserted text
Display for Review arrow
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Customize Track Changes
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Track Changes arrow
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Acknowledging a Source
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Insert Citation Type of Source
Fields for bibliography
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Share and Search for Source
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Master List Current List
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Bibliography
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Bibliography
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Writing Styles
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Style arrowCommon writing styles
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Footnotes and Endnotes
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Footnote textFootnote number
Separator line
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Footnotes and Endnotes
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Footnotes & Endnotes Dialog Box Launcher
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Table of Contents
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Fancy Formal
Modern Simple
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Index
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Fancy Formal
Modern Simple
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85Copyright © 2011 Pearson Education, Inc. Publishing as Prentice
Hall.
Exploring Microsoft Office Word 2010by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy
Chapter 4Document Productivity
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Objectives
• Insert a table• Format a table• Sort and apply formulas to table
data• Convert text to a table
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Objectives (continued)
• Select a main document• Select or create recipients• Insert merge fields• Merge a main document and data
source
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Tables
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Column
Row
Cell
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Insert a Table
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Insert Table
Size in rows and columns
Select cells for table size
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Select a Table
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Table Move handle Design Layout
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Insert and Delete
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LayoutInsert commandsDelete
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Merge and Split Cells
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Merge Cells Split Cells
Selectedcells
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Change Height and Width
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Wrapped data
Table Column Width
Table Row Width
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Formatting a Table
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More
Table Tools Design
Styles BordersShading
Live Preview
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Table Position and Alignment
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Properties
Table alignment options
Custom indent
Text wrapping options
Cell alignment options Text Direction Cell Margins
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Sorting and Applying Formulas
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Formula calculates total
Sorted by date
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Calculate with Table Formulas
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G3
G12
Formula to calculate total
Formula
Number format
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Sort Data
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Sorted in ascending order by date
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Sorting Data (continued)
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Sort by list
Header row selected
Table data selected
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Convert Text to Table
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Table Number of columns
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Mail Merge
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Merge fields
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Mail Merge (continued)
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Fields to merge
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Mail Merge (continued)
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Selecting a Main Document
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Wizard
Categories of documents
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Using the Wizard
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Next
Directions
Previous
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Selecting Recipients
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Record
Fields
Header row
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Create a Data Source
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Customize Columns
New Entry
New record
Delete Entry
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Editing a Data Source
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Name of Data Source
Edit Recipient List
Edit
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Using an Excel Worksheet
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Select Recipients
Excel Files
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Using an Access Database
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Field names
Data in table format
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Database Tables and Queries
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Query results
Database table
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Match Fields with Database
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Match Fields
Fields in the recipient list
Database fields
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Sorting and Filter Records
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Sort
Filter
Remove check to omit recipient
Additional options
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Sorting the Data Source
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Available fields
Sort order Sort Records
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Inserting Merge Fields
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Merge field
Available fields in data source
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Merging
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Documents merged
Merged fields
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Merging to E-mail
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Finish & MergeSelect Recipients
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Summary
• Tables organize information, making it easy to read and understand.
• Mail merges save time and energy when preparing personalized documents.
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Questions
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Copyright
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120
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
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Figure Captions
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Numbering
Insert Caption
LabelChart selected
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Table of Figures
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Insert Table of Figures
Tab leader style
Formats
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Table of Authorities
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Selectedtext
Mark the selected entry
Mark all entriesto the same casein document
Case denotedby braces
Mark Citation
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Cross-References
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Insertion point where page number will display Cross-reference
Reference type
Hyperlink
Referenceelement
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Summary
• Collaboration features enable you to insert comments and track changes in a document.
• Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources.
• Supplemental document components assist readers in finding information.
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Questions
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Copyright
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127
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.