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H.A.ND BOOKON

RECRUITMENT RULES

<fiTf1:rOfiafr~ m-Ofi f~1;f 1;f~ q.~ 'ffll'~ifirf'f<fi an~ srf~lJf fcr~{)'

(~VfT'l'iT~T{)')

1993Ministry of Personnel, Public Grievances

and PensionsDepartment of Personnel & Training

(Establishment Division)1993

The revised and updated version of 'Handbook on Recruitment Rules' as on 31st December.1993 is in your hands. In this compendium an attempt has been made to update and consolidate variousinstructions on framing/amending the recruitment rules issued from time to time to serve as a handy/guide to the users. To make this task still easier, various orders having bearing on recruitment/recruit-ment rules have also been included for easy reference.

It is expected that the users will find this compilation as a comprehensive reference book and will nowfeel the task of framing/amending recruitment rules much ea.>ier. With this the delay in getting therecruitment rules/amendments approved is also expected to be cut-down to a great extent.

3. There could still be some gaps and we welcome any suggestions by users to make the Handbookstill more useful.

HARINDBR SINGHJOINT SECRET ARY (ESTABLISHMENT)

SUWECT'-----

18-8-84

25/27-8-1984

Transfer on deputation/transferCSL-14017/1j82-Estt. (RR)

AB-14017/15/84-Estt. (RR)

No. 28/15/Pension Unit/84

(including short term contract)

Implementation of recommendation contain-ed in paragraphs 54-57 of the Twelth Reportof the Committee on Subordinate Legislation(Seventh Lok Sabha) re; the Air Headquarters(Senior Design Engineer) Rectt. Rules 1972(SRO 229 of 1972)-Paragraph 55 of theTwelth Report Fifth Lok Sabha.

Transfer of Central Govt. employees ondeputation·-Counting of period of deputationin more than one ex-cadre post-Amendt.to Recruitment Rules.

Period of deputation to be specified in rectt.rules-Recommendation of Committee onSubordinate Legislation.

Crucial date for determining the age limitfor rectt-Inc1usion of 'note' in the rectt.rules-Recommendation of the ,Committeeon Subordinate Legislation.

Implementation of recommendation contain-ed in paragraph~ 54-57 of the Twelth Reportof Committee on Subordinate Legislation(Seventh Lok Sabha) re :the Air Headquarters(Senior Design Engineer) Rectt. Rules 1972(S.R.O. 229 of 1972) (Paragraph 55 of theTwelth Report-fifth Lok Sabha).

Eligibility of Departmental officers for ap-pointment by deputation.

Column 13 (Circumstances in which UPSCi~ to be consulted in making the recruitment)of the rectt. rules for isolated posts-Amend-ment to.

Rectt. Rules for organised Services- ..Provi-sions regarding Probation.

Recruitment Rules-Approval of UPSC.

Benefit of added years of Service under Rule30 of the CCS (Pension) Rules, 1972-in-corporation/amendment to the RecruitmentRules.

Providing Saving Clause in the RecruitmentRules-Recommendation No. 73 of the 26thReport of the Commissioner for SCIST.

lS012/1/88-Estt. (0)

lS012/8/87-Estt. (0)

Framing of Recruitment Rules for Group Cand D posts-Delegation of powers.

Framing of Rectt. Rules for Gp. C and Dposts-Delegation of powers.Typing knowledge for the post of LDC andother clerical posts.Introduction of a revis~d Saving Clause inthe Principal Notification to the Rectt. Rules-Recommendation of the High L~vel Com-mittee on problems of Fx-servicemen regardingmodification of Rectt. Rules for incorpora-tion of age and education relaxations.Procedure to enable expeditious communi-cation of their recommendation by UPSCon Draft Rectt. Rules for Gp A & B posts.Review of Recruitment Rules framed in 1975or before.Appointment of Home Guards and CivilDefence volunteers having 3 years trainingto posts/service under Group C and D.

Guidelines for prescribing transfer on depu-tation/transfer as a method of recruitmentand the procedure to be followed in case"where appointment is to be made by Transferon deputation (including short-term contract)or transfer basis.Guidelines on Departmental Promotion COtl1-mittee.Promotion of Officers to Selection posts-Rigorous Selection by DPC.Eligibility of officers to be considered forpromotion by DPC-fixing of crucial date of.··~Consideration of seniors who have not com-pleted the qualifying service for promotionincases where the juniors who have completedthe requisite service are being considered.Non-promotion of officers to posts fallingwithin the purview of the Appointment Com-mittee of the Cabinet with less than threemonths service left before superannuation.Revision of pay scale/upgradation of theposts-Date of regular appointt. of theincumbent to the upgraded posts.Relaxation of upper age limit for Oeptt.candidates for Group C & D posts.Relaxation of upper age limit for departmen-tal candidates for appointment to GroupA & Bposts.RelaxatiOn of upper age limit for meritorioussportsmen/sportswomen for appointmentin Central Govt.

Filling up of vacancies reserved for SC/STfalling in the promotion quota.

21-5-9130-5-86

23-5-90

14-3-914-2-92

Age relaxation for widows, divorced wonenand women separated from their husbands.Concession given to Ex-servicemen.Scrutiny and furnishing of complete in-formation/records while sending proposalsto UPSC for promotion/selection on transferand transfer on deputation.Cutting down the delay in the issue of adver-tisements for direct recruItment to variousposts under the purview of UPSC.Crucial dl;"1tefor determining !age limits forcompetitive examinations conducted in partsby the UPSC/SSC.Elen1nation of delays in issuing offer ofappointment-Issue of formal offer of o:tp-pomtmeut to the sele~ted candidat~s by theM/Deptt. and cancellation thereof beforerequesting the Commission for replacement-procedure reg.Operation of reserve list prepared on thebasis of selections made by .UPSC.Form of requisition to be sent to the lJPSC-for rectt-Printing of.Notifying of proper vacancies to the Com-mission for conducting recruitments-Issueof general instructions regarding.

Notification of proper vaclncies to the. com-mission for conducting recruitments ofgeneral instructions.lnter-se-seniority of pro:notees from more!han one feeder grades-clarification re~ard-mg.Ad-hoc appJintment-Revision of instructionson.Recommendations of the Fourth Pay Com-mission-Increase in promotion quota fromGroup B to Gp A and earmarking of pro-motion quota in relation to posts and notto vacancies.Recommendation of Fourth Pay CommissionRect1, in Service (Para 29.6).Filling up of the ex-cadre posts on the Com-mission/Committees set up by the' Govt. ofIndia.Selection of candidates on direct rect1, basis-consideration of Confidential Reports forselection of candidates-Instructions on.Guidelines relating to isolated posts in Grp.A in various M/Deptt. of Govt. of India.Rectt. to Junior Gp C pJsts in Central Sectt.Revision of pay scale/upgradation of theposts-Date of regular appointment of theincumbents to the upgraded posts.Re:;ruitnent Rule3 for neNly created post:;avoidance of any delay in framing the same.

14023/1/90-Estt. (Df22011/6/86-Estt. (D)

39036/6/88-Estt. (B)

39011/8/88-Estt. (B)

AB-14017/73/86-Est1, (RR)

28017/1/87-Est1, (C)

AB-14017/38/90-Estt. (RR)

14011/1/91·Estt. (D)22011/1O/84-Estt. (D)

s.No.

1. Accounts Officer, Assistant Accounts Officer and Junior Accounts Officer/Accountant2. Computer Programming & Information System

(a) Director(b) Joint Director/System Supervisor/Principal System Analyst(c) Sr. Programmer/Sr. System Analyst/Data Processing Manager(d) Programmer/SYstem Analyst .(e) Jr. Programmer/Assistant Programmer System Security Officer.(f) Programme Assistant-cum-Console Operator/Programming Assistant

3. Data Entry Operators(a) Grade A(b) Grade B(c) Grade C(d) Grade D(e) Data Processing Assistant Grade A

4. Library Discipline(a) Junior Library Attendant(b) Library Attendant.(c) Senior Library Attendant(d) Library Oerk(e) Library & Information Assistant

5. Hindi Officer

6. Junior & Senior Hindi Translator

7. Senior Personal Assistant

8. Stenographers(a) Grade-I(b) .Grade-II

(c) Grade-III

9. Store Supervisors

(a) Grade-I

(b) Grade-II

(c) Store Keeper Grade-I(d) Store Keeper Grade-II

(4)

1-'

110

115115118

120

122

125127

130130131133

134

135

137137138

139

140141

152156

162

164164164164

168

168

170

173

174

S. Name of the Post PAGESNo.

10. Draftsmen 180(a) Grade-I 180(b) Grade-II 182(c) Grade-III 184

11. U.D.C. 18612. L.D.C. 18813. Junior & Senior Gestetner Operator 18914. Staff Car Driver 19215. Despatch Rider 19516. Zamadar 19817. Daftry 20118. Peon 20419. Administrative Officer 20520. (a) Senior Analyst (Works Study) 214

(b) Junior Analyst (Works Study) 215(c) Research Assistant (Works Study) 215

21. (a) Welfare Officer 211(b) Labour Officer/Labour Welfare Officer 225

..

22. Laboratory Attendant..

233---

PART I ~. G"~ ,,~....•.s"1$ ':',~~~~

LDEPARTMENT qgJ?ERSONNEL A,ND TRAU~~·.LNG's OFHCE Mf:-lV1UkANDUJVl No.AB-14U17/U/1n~Estt (.k.N.) dated 1~-3-19~HS.l '

(JUIDlELINES ON FRAMING/AMENDMENT /~:nQN OF R.hCRUHMbNT RULES

-,., PART-I

GENERAL" GUIDELINES

INlRODUCTION OF GENERAL PRlNCll'LES! ',< .

1.1 As soon as decision is taken to create a ne~post/service or 'to upgrad~ any post or re-structure anyService, action should be ' taken immediately' byt,heAdministrative Ministry/Department concemed tQframe Recrui.tment Rules therefor.

1.2.. R~ruitment Rules· should be framed for . allPOlits which are likely to last for one year 9r more.Posts which are created for a lesser duration may befilled ~ depu,tation' by drawing officers frolli otheroffices of the Central Government, holding posts ofappropriate level and possessing necessary qualifica-tions required for the performance ofduucs attachedto the post. Posts in Commi~tees or ConlluissiO'ns setup' fur a lim.i,~eddUl:atioll, may be 1ix~d in tlle mannerindicated below :

"The Administrative Miniiitry Depaltmept conc'::llledwith the setting' up of lPC Commission/Committeeshould make available statt on deputation to the Com-missions/Committees to the maxnnum extent possibleby drawing persons from within their own Iv.Linistry/~partment tailing that by circulation on all Sf;Cretariatbasis and failillg both by re-employment of retirt:.dpensioners belonging 'to the same or some otherDepartments. Where necessary, t,he services of surplusemployees on the rolls of the Central (Surplus Staff)Cell of this Department can also be utilised by obtain-ing tl!e no~atio~ of sU<;.hstaff from the Cell.

If the sources above are tapped, there should not beany l1eed 10 resort to direct recruitment throughEmployment Exchange or otherwise. Where, bow~ever, direct recruitm~nt is made, it should be <;m . aclear understanding tha~ their appointment will beco-termibus with the life of the Commission and thatthey will not have any claim for regular absorptionin GoverllDlej1t."

PART-II

PROCEDURE

AUTHORITIES COMPETENT TO APPROVEDRAFT RULES

2.1 All recruitmMt rules including their amend-·ments, should be ~pproved at *e level of Millister-in-

Ch~ge" unllfSS~ Miojs~r h~ by generaL or s~CfdCf, ,a~ris~sqC~ appwval at .a,lowe~ r levriW.The MinistriesJl?,epm;:4nents~ay p~~ up prop~ f~rsllitable delegatio¥ 1.or ~pprqv~ of the ~ter-in-Charge~ The followi4lg sCheme qf delegatiQ.Q.is sug-gested :- .

Posts J Services, AuthorityGroups C&D-Joint ~cret,aryGroUp6 A&B

f ,ppsts / services-Secrctary(excepting theSeindicated below)Framing of or important

. illllendments to recruitmentrules fo~ posts of'Heads of-MinisterDepa.rtillents &' Orgapjsed:Services

,The above ~ ol,l1y suggestion and the Ministries/ ,Departments are free to .follow .a different p~tterndepending on the loca1 situation.

DELEGATIONS TO THE MINIST~

2.1.2 The Administrative- Ministries/Department.s,are empowered to frfullc/amend recruitment rules inrespcct of Groups 'C & D' pasts keeping in view th~"guidelines. issued by the Department qn. various as-"pocts from time to· timf;.dn case of devia~o1lS. fromthe existing guidelines, the concurrence of this Depart-ment is to be obtaiped in cases of framing/amendmentof recruitment rules even for Group' 'c' & 'D' posts.The Ministries/Depart,ments are competent to 'Ielaxthe recruitment rules for Groups 'c' & 'D' posts.

[CD. 14017/1O/85-Estt. (RR) dt. '21 ...3-85 & 5-6~85].

The provisions of the recruitment rules governingupper age limit or qualifications for direct 'recruitmentwhich :are geljerally"basetl on the policy guidelinesissued by tihe Department of Perso1l#1el& Training,should not, however, be relaxed without prior concur-rence of that Department.

FORMATS & FORMS

2.2 Recruitment Rules for Groups 'A' & 'B' posts/services as approved by the Administrative Ministry /Department should be referred to the DeparqneJ,lt. ofPersonnel & Training first for clearance as. early. aspossible and not later than one month from th~ dat~ of

the creation of post/service. This is- gellOHUydQJ1.8:by referring the file to the administrative Ministry :witha self-contained note, accompanied by inter-alia, thefollowing:

(i) Draft recruitment rules (for pasts other thanthose in the established service8) in tJ1epr0-forma i#:l Annexure'.!.

(ii) SUPl-'lOrtingparticulars in Annexure II.

(iii) Recruitment Rules for the feeder poif(a)and the higher post, if any.

(iv) Present sanctioned strength of the po.t forwhich rules are being framed as also of thelower and higher paitS.

2.3 Mood Recruitment rules for a number of postsill consultation with the Uilion Public Service Com-mi~jon have been circulated to all Ministries. Thesehave bcen included in Part III of this compilation.While framing recruitment rules for such Posts, theModel Rules should be adhered to.

2.4 In respect of framing of recruitment rules· forpOjts-~which are not covered by any of the organisedServices. the format of a Notification accompanied bythe 14 Column Schedule as given in Annexure I willbe used As for organised Services, Comprehensiveservice. l\lIes shall be framed covering inter-alia, thefollowing aspects :-

Short Title and Commencementt. Definitions3. Co~titution4. Grades, Authorised Strength 3I1d its review5. Members of the Service6. Intitial Constitution of the Service7. Future maintenance of the service6. Initial Constitution of the Service-9. Seniority

10. Probation11. Appointment to the service12. Liability for service in :my part of Ipdia- ~nd

other conditions of service.

13. Disqualificatione14. Power to relax

15. Savings16._Interpretation

17. Repeal.

CONSULTATION· WIlli D. P. & T.2.5 Ordinarily, the dr~ recruitment rulei will be

returcned by the Department of Personnel and Train~IDg;;\"iththeir comments, withip a month from the dateof reference to that Department. If tIle circumstancesof ~ cue require more time for scrutiny / diiCl.lSloion,the administrative Mini~tryIDepartment will beinformed of the same and where there are manypoinl~ for ch¢.fication, tpe Ministries may also berequested to discuss the case with the officers of thoDepar;uncnt of Per&oo,1el& Trainin&.

CONSULTATION WITH UPSC

2.6 After obtainjng tile concurrence of the Dep~rt-ment of Personnel & Training, the AdmillistrativeMinistry/Department should refer the draft recruit-ment rules for pos.tsl services which are within thepurview .of the UPSC in a self<qntained letter 1,0 theCommission, alongwith the infOIllUltion in the pre;-scribed proforma (Annexure II). It should be statedin the letter to the Commission whether t,he clearanceof the Department of Personnel & Training (and alsothe Department of P~ion & Pensioners' Welfarewhere required) has been obtained in respect of theproposals in question. Where the procedure for con-SUlt.atiOllwith theCommi"sion hast?een followed andinformation necessary for consideration of the pro-posal has been fully given, it should be possible forthe Commission to convey their advice ordinarily with-in 4 to 5 weeb. If tlJ,e Commission's advice is notra-.eived within this time, the administrative Ministry /Department may settle the matter by personal discus-sion with the officers cOllc~med in the Commission.

PART-III

GUIDELINES ON PREPARING SCHEDULE &NOTIFICA TlON

A. GENERAL

INITIAL CONSTITUTION3.1.1. In cases where a new service is formed and

the recruitment· rules are framed for the first· time andthat there are officers aiready hwdipg different cate-gories of posts proposed to be included in the serviceon,a regular/long term ·basis, a suitable 'Initial Con-stitution' Clause may be inserted in the Notificationso as to count the regular s~rvice rendered by suchofficers before the date of· notification of the Rules.

CONSIDERATION OF SENIORS3.1.2. It may 10 happen that in SIOme casCi of pr0-

motion. tlae senior oiicer& would IlOt have completedtlle required .ervioe whex:~all the juniors would have

,,~pl11pkted the prescribed eligibill,ty condition for pro-..('motion. In such cases, seniors will be left out from

. consideration for the higher post. To avoid snch a~situation, a suitable Note may be inserted in the~recruitment rules so that the seniors who have com-":,'pleted the probation period, are also be considered,\ whe~~ the juniors wh~ have comP.I..eted the requisite~i~ sel'Vlce are bCIJlg consIdered.

lRETENTION OF EXISTING ELIGIBILITY: SERVICEi 3.1.3 Where the eligibilitLY service for promotion',pres~ribed in the existing rules is being enhanced (tobe in conformity with the guidelines issued by thisDepartment) and the change is likely to affect adverselysome persons holding the ft:.eder grade posts onregular basis, a note to the, effect that' the eligibility

'SGJ:Vieeshall continue. to be the same for pers<\us.h~l9ing the feeder posts Qn regular basis on the date6f notification of the revised rules, could be includedin the revised rules.

CONSIDERATION OF ,TIIEWHILE UPGRADA nON

3.1.4. When the posts are upgraded and conse-quently the recruitment rules are being amended, asuitable provision may be made to the effect that thefitness of the iiucumbent in the feeder grade with therequisite service shall be considered by the competentauthority or Commission (in respect of Group 'A' &'B' posts). In case he is considered fit, he shall bedeemed to have been promoted to the higher grade.In case he is not! considered fit, his case will be revie-wed every year, till such time, he will continue to hold~he pos~ in the lower grade.REVIEW OF RECRUITMENT RULES

3.1.5 The Recruitmcnt Rules should be reviewedonce in 5 years with a view to effect such changes asare ,necessarv to bring them in conformity with the.changed position, including additions to or reductionsin the strength of the lower and higher level posts.

SAVING CLAUSE3.1.6 A revised "Saving Clause" as given below

may be inserted in the covering Notification."Nothing in these rules shall affect reservations,

relax3.tio.n of age-limit and other concessions requiredto he provided for the Scheduled Casts, the ScheduledTribes, Ex-servicemen and other sepedal categories ofpersons, in accordance with the orders issued by theCentral Government from time to time in this regard".

B. SCHEDULE

NAME OF POSTS

3.2. Column 1: (Name of posts)Name of the oost may (with sub-title, if any) be,

clearly specified.' . 'if

3.3 Column 2: (No. of posts)

The exact number of posts (with the relevant yearin brackets) may be indicated. The number of postsis an integral basis for determining the method ofrecruitment to any category of posts in as much as thequota of direct recmitment, promotion etc., is to bedecided after taking into account the number of posts.Therefore, whenever there is a substantial change inthe number of posts, the administrative Ministryshould initiate action to review the existing rules,particularly the method of recruitment. The effect ofthe change in the strength on the method prescribedin the rules for the next higher and lower categoriesof posts should also be studied. There should be anasterisk and in a foot note below the asterisk, it shouldbe stated "Subject to variation dependent on work-load".

3.4 Column 3 : (Classification)

Classification of the post/service may be shown inthe order indicated below :-

l(a) If it is a Service, Central Civil Service, GroupA, B, C or D as specified in Rule 4 of the CentralCivil Service (Classification Control and Apeal)Rules (not its nomenclature as Indian MeteorologicalService Group A).

(b) If it is a post, General Central Service GroupA, B, C or D as specified in rule 6 of CCS (CCA)Rules, [D.P. & A.R. Notification No. 21/1I74-Est1,(D) dated 11-11-75].

2. Whether Gazetted or Non-Gazetted.3. Whether Ministerial or Non-Ministerial.

SCALE OF PAY

3.5 Column 4 : (Scale of pay)

The full scale of pay should be indicated. Specialpayor non-practising allowance (in respect of medicalposts), if any, should also be mentioned.

3.6 Column 5 : (Whether s~lection post or non-Selection post).

When promotion is proposed to be made on thebasis of merit, the word "Selection" may be used andwhen promotion is to be made on the basis of senioritysubject to the rejection of the unfit, the word "Non-Selection" may be used. In the case of direct recruit-ment or deputation or transfer, the entry should be

"Not Applicable". In the case of composite methodof recruitment (i.e. Promotion/transfer 011 deputation),the words 'Not Applicable' may be used.(MHA OM No. l/4/55-RPS dated 16-5-57).

BENEFITS OF ADDED YEARS OF SERVICE

3.7 Column 6: (Whether the benefit of added year,of service is admissible under rule 30 of the CCS(Pension) Rules, 1972.

In cases where ror the scientific, medical, technolo-gical and other professional posts and services, thebenefit of added years of service for pension underRule 30 of the CCS (l?ension) Rules, 1972 is con-sidered essential such posts should be identified inconsultation with the Department of Pension and Pen-

. sioners' Welfare and the Union Public Service Com-mission and a suitable provision shcmld be incorpo-rated in the relevant :ecruitment rules so that the bene-fit is automatically available to all the candidates whoare recruited in accordance with the provisions of theserules and it does not become necessary to take a deci-sion in each individual case at the time of recruit-ment. In cases where it is desired to allow this bene-fit in respect of a post for which recruitment rules a~ ..already existing, the administrative MinistryjDeptts.concerned may examine the admissibiilty of this bene-fit and refer the file to the Department of Pension &Pensioner's Welfare with a specific recommendation.If the proposal is approved by the Department of Pen-sion & P.W., the administrative Ministry may take upthe case for formal amendment of the recruitment rules(in Annexure-TII) direct with the tJPSC. Referenceto Estt. (RR) Section of the Department of Personnel& Training is not rquire<:l. In other cases where newrules are being framed, the administrative Ministry/Deptts. may examine and make their recommendationsin regard to the entry to be made in column 6 alongwith other columns of the draft rules. Such casesshould be referred to as usual to the Estt. (RR) Sec-tion of the DP&T and after examining the draft rules,Estt. (RR) Section will refer the case to the Depart-ment of Pension & Pensioner's Welfare for approvalfor grant of the benefit of "added years of service",wherever a proposal to this effect has been made.Thereafter, the approval of the Department of Per-sonnel & Training will be conveyed to the draft rulesas a whole. The administrative Ministry may thentake up the draft rules with UPSC for their concur-rence. as a whole including the entry in column 6.(No. 28jl5/Pension Unitj8,4, dated 25-8-84).

AGE LIMIT FOR DIRECT RECRUITS

3.8 Column 7 : (Age for direct recruits).This' column may he filled by anyone of the4-237 P & Trg./94

methods indicated below:--(a) "Up to Years".

(Where only the maximum age··limit is in-tended to be prescribed).

(b) "Between " and Years".

(c) "Preferably , Years".(Where it is proposed not to prescribe anyfixed upper ag~-limit but to keep it elastic).

RELAXATION FOR DEPARTM:NTAL CANDI-DATES

3.8.1 A provision may be mad~ in the rules for rela-xation of the upper age-limit for departmental candi-dates upto 35 years for appJi:'1tmen~by direct recruit-ment to Groups 'C' & 'D' posts. Provision on age-relaxation in favour of Government servants for ap-pointment by direct recruitment to Groups 'A' & 'B'postll may be made hy ins."rtingthe following note :

"(Relaxable for Government servants upto 5years in accordance with the instructions ororders issued by the Centr31 Government).

[DOP&AR a.M. No.(RR), dated 3-9-82].

In case the existing recruitment rules do not containa relaxation of age-limit clause on the abOVelines fordirect recruitment, the concerned administrative Minis-tries Deptts. may notify the amendment of this clausewithout further reference to thp. Department of Per-sonnel & Trg. or Union Public Service Commission.After getting it vetted by the Legislative Department,notification for amending the recruitment rules so asto incorporate· the age-relaxation clause on the abovelines may be sent direct to the Manager, Governmentof India Press. A copy of the Notification may, how-ever, be endorsed to the Department of Personnel &Training and the Commission for information.[DOP&AR O.M. No. CSL 14017/1I82-Estt (RR), dt.4-6-83].

CRUCIAL DATE FOR CALCULATION OF THEAGE LIMIT

. ~.8.2 In the case of recruitment through the UPSCand the Staff Selection Commission, the crucial datefor determining the age-limit shall be as advertised bythe UPSCjSSC. In the case of other recruitment. tlI~

following Note may be inserted according to the re-quirements;

Note :-The crucial date for determining the age-limit shall be ~he closing date for receipt ofapplications from candidates in India. (andnot the dosing dat~ prescribed for those inAssam, Meghalaya,. Arunachal Pradesh,Mizoram, Manipur, Nagaland, Tripura,Sikkim, Ladakh Division of J&K State,

Lahaul & Spiti districL:and Pangi Sub Divi-sion of Chamba district of Himachal Pra-desh, Andaman & Nicobar Islands or Lak-shadweep).

3.8.3 The Upper age limits for different posts de-pend upon the nature of duties, educational qualifica-tions and experitmc~ requirements. Broadly, thefollowing criteria may be followed:

(i) Posts in the scale of pay having a maximum of more than Rs. 5000/-

(ii) Posts in the scale of pay having a maximum of Rs. 5000/-

(iii) Posts in the scale of pay having a maximum of more than 4500 butless than Rs. 5000/- .

(iv) Posts in the scale of pay having a maximum of Rs. 4500/-

(v) Posts in the scale of pay having a maximum of Rs. 4000 or morebut less than Rs. 4500/-

(Vi) Posts in the scale of pay havin~ a maximum of Rs. 2900 ormore but less than Rs. 4000

(Vii) Group 'c' & 'D' posts

Preferably below 50 years.50 years

45 years.40 years

30 yearsBetween 18 and 25 years.

EDUCATIONAL AND OTHER QUALIFICA-TIONS REQUIRED FOR DIRECT RECRUITS

3.9.1 Column B: (Educational and other qualifica-tion'Srequired for direct recruits).

The minimum educational qualifications and experi-ence required for dir~ct recruitment may be indicatedas precisely as possible, if necessary, these may bedivided into two parts, viz., "Essential Qualifications"and "Desirable Qualifications". These requirementsvary from post to po:,t depending uP9n ~e scale of payand the nature of duties. But they should be d~t~r-mined, as. far as possible, keeping in view the provi-sions in the approved recruitment rules for similarpos~s and higher and lower posts in th~ ~ame liier-archy.

PRESCRIBING CLASS OR DIVISION3.9.2 Prescribing class or division: Prescribing

first or second class/division in respect of an educa-tional qualification e.g. Degree may be avoided. Asimple Degree/Masters' Degree may be prescribed asthere is difference in the assessment by various Univer-sitie!l/Boards and there may not also be any unifor-

mity in the percentage of marks for deciding a classjdivision. It should hQweverbe ensured that qualifica-tions and experience prescribed should be the mini-mum required for th~ post. The mere fact that per-sons with higher qual!fications are available shouldnot be the ground f()r stepping up the minimum r~~quired qualification/ ~xperience.

3.9.3. The relaxation clause on the foHowing linesmay also be incorporated below the essential qualifi-cations:

Note 1: Qualifications are relaxable at the discre-tion of the UPSCjSSC in the case of candidates other~wise well qualified.

Note 2 :-The qualification(s) regarding experienceisjrelaxable at the discretion of the Union Public Ser-vice Commission/Staff Selection Commission/Compe-tent Authority in th~ case of candidate') belonging toScheduled Castes or S~heduled Tribes if at any stageof selection the UPSC/Staff Selection Commission/Compe~ent Authority is of tha opinion that sufficient

number of candidates fro!.!l these communities possess~ing tile requisite experience are not likely to be avail-able to fill up the vacancy reserved for them.

3.9.4. Home Guard Volunteers are t~ail1ed iaUa-armed combat, crowd controi, guard duty, patrolling,Map reading, weapon training etc. Their training maybe useful in Group 'C' & "D' posts like Constables;Security Guards, Despatch Riders, Peons, Orderlies,Firemen etc. Similarly, the Civil Defence Volunte~rswho are trained in r~scue, fire fighting, first-aid andcasuality care, nursing, senitation and Public Healthetc. may be preferred to posts like Nurse, Attendant,Stretcher-bearer, Medical Attendant, Health Visitor,Postmen etc. In cases where the admininstraive Minis-tries/Departments consider that the service/training ofthe Home Guards and the CivH Defence Volunteerswill be useful in performance of duties of posts inen~tioned above, 3 years' servic3 as Home Guard/Civil.Defence Voluntetfs and training in at lea§t 'Basic' and'Refresher' courses in Home Guards and Civil Defencemay be prescribed as 'desirable' qualihcatiolJ..[DP&AR O.M. No. 14034/5/82-Estt.(D), dt.5-U-83].

3.9.5. In respect of Group 'C' posts, if the Minis-tries/Departments consider typing knowledge as essen-tial, typing speed of 30 words per minute in Englishor 25 words per minute in Hindi may be provided asan 'essential' qualitkation.[DP&AR O.M. No. 14017/26/85-Estt.(RR), dt.1-7-85].

EDUCATIONAL QUALIFJCATION FOR PRO·MOTEES

3.10 Column 9 (whether age and educational quali-fications prescribed for direct recruits will apply in theqase of promotees).

It should precisely be stated whether age and edu-cational qualifications prescribed for direct recruitsshould also apply in the case of promotees. Unlessthere are any specific grounds, the age limit prescribed

for direct recruits are not insisted upon in the cas9 ofpl;omotees. Regarding educational qualifications,these are not generally insisted upon in the case ofpromotion to posts of na:n-technical nature; but forscientific and technical posts, these should be insistedupon, in the interest of administrative efficiency, atkac;~in the case of senior Group 'A' posts in the scaleof Rs. 3000- 4500 and above. Sometimes the quali~fications for junior Group 'A' and Group 'B' postsmay not be ipsisted upon in fulll but only the basicqualification in the discipline may be insisted upon,for example, if a degree in Civil Engineering is theqUCl.lificationprescribed for direct recruits, the pro-motees may be required to possess at least a Diplomain Civil Engineering. In such cases, the entry underthi~ column ma~T be edited as "Educational Qualifica-tions : No, but must possess at least ",

In the case of Organist'dstandard provision may bement rules :-

Services, the followinginserted in the recruit~

1. Every officer on app;Jintlllent to the Service,either by direct recruitment or by promotion in JuniorScale shall be on probation for a period of two years.

Provided that the Controlling Authority may extendthe period of probation in accordance with the iTJ.struc-tions issued by Government from time to time.

Provided further that any decision for extension ofa. probation period shall be taken ordinarily withineight weeks after the expiry of the previous probation-ary period and communicated in writing to the con-cerned officer together with the reasons for so doingwithin the said period.

2. "On completion of the probation or any exten-sion thereof, officers shall, if considered fit, maybe confirmed against the post, if not alreadyconfirmed in the' entry grade".

[Substituted vide DPT OM No. AB 14017/16/90-Estt.(RR) dated 31-7-1990].

3. If, during the period of probation or any exten-sion thereof, as the case may be Government is of theopinion that an officer is not fit for permanent ap-pointment, Government may discharge or revert theofficer to the post held by him prior to his appoint-ment in the Service, as the case may be.

4. During the period of probation, or any exten-sion thereof, candidates may be required by Govern-ment to undergo such courses of training and instruc-tions and to pass such examinations and tests (includingexamination in Hindi) as Government may deem fit,

as a condition to satisfactory completioR of tll. PI-H-tion.

5. As regards other matters relating to prob4tiolt.the members of the Service will be governed by tit.instructions issued by the Government in thit r...,from time to time.

[DP&AR a.M. AB. 14017 j5/83-Estt(RR) .atH7-5-1984].

3.11.2 In the case of other posts, the perioe. et _bation, may be prescribed on the following linos :

S. Method of appointmentNo.

1. Promotion from one grade to another but within the same groupof posts e.g. from Group 'e'to Group 'e'

2. Promotion from one Group to another .e.g. Group 'B'to Group 'A'

3. For direct recruits to posts carrying a pay scale the minimum ofwhich is Rs. 5000 or above or to posts for which the maximumage-limit is 35 years or above and(a) where no training is involved(b) If probation includes 'on the job' or 'Institution training'

4. Officers re-employed before the age of superannuation

5. Appointment on contract basis, tenure basis, re-employment ..aftersuperannuation and permanent transfer

No probation.

2 y=ars.

I yMr.2 years.

2 years.

3.12.1 Column 11 (Method of recruitment, whetherby direct recruitment or by promotion or by deputa-tion/transfer and percentage of the vacancies to befilled by various methods).

and ,the percentage of vacancies to be filled by eatltmethod that may be prescribed for a particular POitof Service depend on a judicious blending of •• vera!considerations, e.g.

(i) the nature of duties, qualifteatiolll •••experience required.

(ii) the availability of suitable personnel poaec.•sing the requisite qualifications and expe-rience within a cadre;

(iii) the need for ensuring that suitable ineenUvtIexists for the maintenance of an adequatestandard of efficiency in the cadre;

(iv) consideration of the question whether, kava,regard to the role to be performed by a

specific cadre or Service, it is necessary toprovide for direct intake of officers at anappropriate level with a view to injectingfresh knowledge and experience that maynot be normally available in a particular Ser-vice or Department etc.

(v) the proper mix of the six months of recruit-ment mentioned at (a) to (f) above.

3.12.2 Promotion may be kept as a method of re-cruitment depending upon the availability of the fieldof consideration. Care should be taken to see thatthe base for promotion is strong, i.e., the departmentalcandidates are fully qualified for the responsibilitiesof the higher post and the field is also adequate, i.e.,normally the feeder grade should range from 3 to 5times the number of sanctioned posts in the highergrade, in case the post in the higher grade is to befilled on selection basis. For posts which are to befilled by seniority-cum-fitness, i.e. by non-selection,it is not necessary that the feeder grades should consistthree times of posts in the higher grade. For compu-ting the base for promotion and determining the ratioof higher grade to the feeder grade, the number ofsanctioned posts in the two grades (and not the num-ber of vacancies at anyone point of time) should betaken into consideration.

3.12.3 1£ direct recruitment is the only method ofrecruitment, it may so happen that the Ministries/Departments may not be able to fill up the vacanciescaused by the incumbents being away for a durationof one year or more due to proceeding on deputation,

, study leave etc. In order to avoid such a -:ontingency,the following "note" may be inserted :-

Vacancies caused by the incumbent beingaway on transfer on deputation or long ill-ness or g+udy leave or under other circums-tances for a duration of one year or moremay be filled on transfer on deputationbaSIS from officers of Central Government.

(a) (i) holding s1'Ytllogous posts en regula:basis; or

5--237 P & Trg./94

(ii) with years regular service inposts in .

(b) Possessing the qualifications and experien-ce prescribed for direct recruits under col.8 [DP&T O.M. No. 14017/8/84-Estt (RR)dt. 19-6-86].

TRANSFER

3.12.4 "Transfer" may be kept as a method of re-cmitment when it is possible to get the services ofsuitable officers h-aving·the requisite qualifications andexperience within the Central Govt. Deptts. and StateGovts. "Short-term contract" is also a form of de-putation and this applies to officers from non-Govt.bodies. e.g. Universities, recognised Research Institu-tions, Public Undertakings, etc. for teaching, research,scientific and technical posts. This method maybe included in the ndes if it is considered desi-rable that the above noted non-Govt. bodies are alsotapped. Tn the case of isolated posts, it will be desi-rable to keep the method of ~ecruitment of transferon deputation/short-term contract, as, otherwise, theincumbents of the lower posts, if directly recruited,will not have any -avenue of promotion. In fact, itmay be worthwhile to bring such posts into an org21-nised cadre/service rather than fill them by deputa-tion from outside for limited periods from time totime. Car~ should always be taken to ensure thatthe officers holding posts, other than in an organisedService, have enough prospects for 'advancement intheir own line. For this purpose, the administrativeMinistry JDepartment should bring wgether all suchisolated posts requiring similar educational qualifica-tions, experience involving similar functions etc. intodifferent groups to provide enough channels of pro-motion.

3.12.5 "Transfer" 'and "deputation" are not syno-nymous and there is a substantial difference between"transfer" and "deputation". Under the provision"transfer", the officer who will come, may be per-manently absorbed in the post/grade. Such a "trans-fer" can be effected only in the case of officers fromthe Central/State Governments. lJnoer "deputationincluding short-term contract", an officer from outsidecan come for a limited period, by the end of which hewillhave to revert to his parent cadre.

Composite MetJwd of Recruitment3.12.6 In cases where the method of promotion is

by 'selection' and the field of promotion consists ofonly one post, the methOd of recruitment by"transfer" on deputation (including short-term cont-ract) /promotion" is prescribed so that the depl!1"tmen-tal officer is considered alongwith outsiders. If the de-partmental candidate is selected for appointment tothe post; it is to be treated as having been filled bypromotion; otherwise, the post is to be filled by de-put~tion/contract for the prescribed period of depu-tation/ contract at the end of which the departmentalofficer will again be afforded an opportunity to beconsidered for appointment to the post.

3.12.7 In cases where there are two or more feedergrades, a separate percentage for promotion may beprescribed to each of the feeder grade.

Fields of Selection

3.13.1 Column 12 : (Grade from which recruit-ment by proll1otion/deputation/transfer/short-termcontract r~-employment is to be made)

The fields of selection under the various methodsshould be clearly specified. If promotion is kept as:a method of recruitment, it is also necessary to laydown the number of years of qualifying service be-fore the persons in the field become eligible for pro-motion. Only regular, and not ad hoc, period of ser-vice is taken into account for purposes of computingthis service. With a view to making the positionclear, the field may be specified as '''with - _

years service in the grade rendered after appointmentthereto on a regular basis". The field for 'transferon deputation/short-term contract/transfer' should. asfar as possible, consist of officers holding analogolUposts on regular basis but may be widened to includ.officers working in the next lower grade also with thequalifying service on regular basis normally prescrib-ed for promotion.

In some cases, different periods of qU'alifying ser-vices in the respective grade/post on account of diffe-rent scales of pay are prescribed for promotion in therecruitment rules. In order to facilitatepreparatioJlof an eligibility list for promo+ion, in cases where noseparate quotas for each different grade have bee.prescribed. -a "Note" as under may be added :

"NOTE:-The eligibility list for promotioJ!shall be prepared with reference to the date ofcompletion by the officers of the prescribed·qualifying service in the respective grade/pos!."

Qualifying Service for Promotion

3.13.2 The qualifying service for promotion fromone grade to another is necessary so that there is nopremature promotion or undue jump in pay and alsoto ensure that the officer has sufficient opportunity todemonstrn!e his competence/potential for holding thehigher post.

The period of qualifying service varies from postto POStdepending upon the scale of pay and the ex-perience, required for manning the higer post. Broad-ly, the following qualifying service for promotiolifrom one grade to another may be followed as ,guide:

1.

1. Rs. 8000 (Fixed)2. Rs. 7600 (Fixed)3. Rs. 7300-7600/-

Rs. 7300-8000/-*3(a). Rs. 7300-7600

2.Rs. 9000 (Fixed)Rs. 8000 (Fixed)Rs. 8000 (Fixed)

Rs. 760) (Fixed)/Rs. 730D-iOOO

3 years2 years2 years service in that irade.

O"'ficers in the grade of Rs. 7300-7600 without any minimum servicein that grade failing which three yearsregular service in the grade ofRs. 5900-6700.3 years

5. Rs. 5100-5700 Rs. 5900-7300 2 years6. Rs. 5100-5700 Rs. 5900-6700 2 years.7. R5.4500-5700 Rs. 5100-5700 2 years.8. R5.4500-5700 Rs. 5900-6700 3 years.9. Rs. 4100-5300 Rs.45OO-5700 3 years.

*9(a) Rs. 3700-5000 Rs. 4500-5700 5 years.10. Rs. 3700-5000 Rs.41OO-5300 3 yeats.11. Rs. 3000-5000 Rs. 3700-5000 <4years.12. Rs. 3000-4500 Rs. 3700-5000 5 years.13. Rs. 3000-4500 Rs. 3000-5000 2 years.14. Rs. 2200-4000 Rs. 3000-4500 5 years.

*~4(a)Rs. 2375-3500 Rs.3000-45oo 7 years.15. Rs.2375-35oo Rs.2200-4000 2 years.16. Rs. 2000-3500 Rs. 2200-4000 3 years.17. Rs. 2000-3500 Rs. 2375-3500 2 years.18. Rs. 2000-3200 Rs. 2000-3500 2 years.

*18.(a) Rs. 1640-2900 Rs. 2200-4000 7 years.19. Rs. 1640-2900 Rs. 2000-3500 3 years.20. Rs. 1640-2900 Rs. 2000-3200 2 years.21. Rs. 1600-2660 Rs. 1640-2900 2 years.

*21(a) Rs. 1400-2300/2600 Rs. 2000-3500 8 years.22. Rs. 1400-2300/2600 Rs. 1640~2900 5 years.23. Rs. 1400-2600 Rs. 1600-2660 4 years.24. Rs. 1400-2300 Rs. 1400-2600 2 years.25. Rs. 1350-2200 Rs. 1400-2300 3 years.26. Rs. 1320-2040 Rs. 1350-2200 2 years.27. Rs. 1200-1800 Rs. 1200-2040 2 years.28. Rs. 1200-2040 Rs. 1400-2300/2600 5 years.29. Rs. 1150-1500 Rs. 1200-1800 3 years.30. Rs. 975-1540 Rs. 975-1660 2 years.31. Rs. 950-1500 Rs. 1200-2040 8 years.32. Rs.950-1500 Rs. 975-1540 2 years.33. Rs.950-1400 Rs.950-15oo 2 years.34. Rs. 825-1200 Rs. 950-1400 2 years.35. Rs. 800-1150 Rs.950-1400 3 years.36. Rs. 800-1150 Rs. 825-1200 2 years.37. Rs. 775-1025 ~s. 825-1150 2 years.38. Rs. 750-940 Rs.775-1025 2 years.

---~--------- _._._-"----_._---------------._-------- -_._-. __._--- .. ~_._-_.~. __ ._'~_._.~--"'Amendedvide DPT a.M. No. AB-14017/12/87-Estt.(RR)dt. 28-10-88).

+AmcndeQvide DitTO. M. No. AB-14017/56/90-"E&tt.(RR)dt. 7-8-92.)

Preference to Horne Guards

3.13.3 11J the recruitment rules for the post ofPeon, an additional provision may be made that afterappointment, training in Home Guard will be obliga-tory, saVe in the case those wt.;) are physically handi-capped to undergo such training.

Deputation

3.13.4 III cases where 'transfer on deputation/short-term contract' has been prescribed as a methodof recruitment, the following provision may be madein respect of the period of deputation :

"(The period of deputation including the pe-riod of deputation in another ex-eadre postheld immediately preceding this appointmentin the same or some other organisation/ de-partment of the Central Government shall or-dinarily not exceed years)".

(AB-14017/21/85-Est1, (RR), dated 28··2-86).

The period of deputation for a particular grade orcadre is dependent upon the pay scale of the post towhich deputation is being made. For the top leveli.e. for posts having a pay scale the maximum of whichis R~. 5700 or above, the period prescribed is '5years', for the Middle Manag-ement level i.e. for postshaving a pay scale with 'a maximum of Rs. 4500 orabove but below Rs. 5700/-, the period is '4 years'and for all other lower levels it is normally '3 years'.However, the Ministries/Departments, dependingupon their requirements, the field of availability andthe qualifications prescribed, should decide the periodof deputation in consultation with the Departmentof Personnel and Training and the Union Public Ser-vice Commission.

3.13.4.1 For the uurpose of determining the nefiodof deputation, the posts may be broadly divided intothe following 3 categories :-

(i) posts where deputation allowance is admis-sible and the personn::l are drawn from anidentical rrade or '1l grade below but withthe rei1uisite qunlificatio'ls and exp~rienceto man sucb pili:ts;

(ii) posts which are manned by officers on de-putation from various Services and havefixed tenure such as 3 y;~ars for lTnder Sec-f1ry. 4 years for Dep:Jty Se~retary ~nd 5veal'S for Director/Joint Secretary in Cent-ral Secretariat;

(iii) isolated ex-cadre posts and specialised tecl!-nieal posts for which persons> aro,q,;awnfrom all fields 9n. the basis at d~\J~ti~,transfer, direct recruitment ana ,in _sOmecases ~n pro~otion -dependitIg {ipon theavailability of suitable persons -for theseposts.

3.qA.2 So far as posts (i) are20nc!ined, thepe-riad of deputation for them maYbe preseri6ed ai" "3~an. ' .

In respect of category (ii) the periolof deputationmay be prescribed in accordance with the tenure fixedfor such posts.

The posts which fall in category (iiD viz., the pOstswhich are in the highly specialised fields like,' agricul-ture, irrigatisn, power, health pl~nning -etc. wheretoo frequent replacements; would affect continuity inthe organisation as well as render the ~ccum~lativewealth of experience redundant, the period -of depu-tation for such posts may be prescribed '38"5 years.

_ Besides, in some cases, the personnel are givenspecialised training in short spurts over a period tomake them capable of handling the job adequately.[n such cases '~l;o 'tB£ p~riod -of'de~tati6H may beprescribed as 5 years. ';f' -

3.13.4.3 With a view to remove any ambiguity r4-garding determination of eligibili1Y/prp"~sfer/trans-fer on deputation, the fQllowing ._guidelin~s may befollowed . . - : -, 'C

(i) In the case of a vacancy already existing atthe time of issue of the _communication ill-

viting nominations, the eligibility may b~determined "lith reference to the last dateprescribed for receipt of nominations in theMinistry /Departm p.nt/ Organisation respon-sible for making appointment to _the posti.e. originating Ministry etc.

(ii) In the case where a vacancy il'lanticipated,the crucial date for determining eligibilityshould be the date on which the vacancyis expected to arise.

(DPT O.M. No. AB-14017/11/86-Est1, (RRj"dt.22-1-1987)

3.13.4.4 In: respect of(Jorops 'A' • 'B~ po8fI17f,l('l, are rC>.f1u;'·"d fn be filled by ,~tra)lsfer_on.depu ..•,

- - -. .".It-'.": '

tadon' Only of Gcvernment serv:u;ts belonging to more.than one senlict'\ 8. provision should 00 made in therecruitment ru1c~ '_"hereby the Armed Forces Personel

due to retire or to be ransferred to reserve within aperiod of one year and having requisite experience andqualifications can also be considered for appointmentto such posts.

(DPT O.M. No. AB-4017/13/85-Estt. (RR), dt.31-5-85)

3.13.4.5 All the Ministries/Departments shouldexamine and identify the posts in which military expe-rience either in general or in specific fields or postswould be of distinct advantage, and incorporate neces-sary provisions in the recruitment rules for lateral in-duction of Armed Forces Personnel The above ins-tructions were reiterated vide this Department's O.M.No. AB-14017/13/85-Estt. (RR) dated 31st May,1985 (page 10 ibid). With a view to ensuring thatthis decision is implemented, the Ministries were calledupon to make suitable amendment to the respectiverecruitment meso

In order to have uniformity in amendin~ the Rulesit has been decided, in consultation with the UPSC,tb-at the necessarv orovisions for lateral induct'on oftIle Armed Forces Personnel Wl11 be incorporated inthe recruitment roles as given below :

In Col. 10 : (Method of recruitment)"For Ex-ServicemenTransfer on deputation/rCHmployment-"In Col. 11 :

tlF<Jr Ex-ServicemenTrtllf!l/er on deputationlre-employment :-

The Armed Forces Personnel due to retire orwho are to be transferred to reserve within a·period of one year and having the reoui~;te ex-perience and qualifications prescribed shalt alsobe con!lidered. Such ~ons would be ~vendel)Utafion tenns upto the date .on which fheyare due for release from the Armed Forces;thereafter they may be continued on re-employ-ment·'. ! 'j

(DPT O.M. No. AB-14018/13/8S-&tt. (RR)«fated.t-~-1986)

!'.P.C.

3.14.1 Column 13 (If i DPe exists, whit is the(omp08ition)

When promotioii is kept as a method of recruit-ment, t~,e detailed compOSition of the DepartmentalPromotion Committee may be indicated. In the case ofpromotion to Group 'A' posts the Unioo Public Ser-',.;4~"lP & Tig./94

vice Commission shall also be associated; this poiritioJimay be mad e clear as follows :

GROUP'A'DPC

According to requirement in each case :-(i) Chairman or Member of the UPSC-

Chairman-Member

(ill)(iv)

- Member- Member

The total strength of DPe inc1udin$!Chairman neednot necessarily be an odd number, as the decision isto be taken as a joint one.

(DP&AR O.M. No. AB-14017/1/75-Estt. (D)Cell dt. 27-11-75) . ~

3.14.2 Memhers included in DPCc; for Groun's fA·& 'D' oosts shoul'd be officers who are at If'ast one stepabove the DOstitl which the oromotion/confirmation ;sto be made. In resoect of DPr<: for Gronnc; 'CO &:'0' oosts. the O1ainnan of the DPe should he anofficer of a sufficientlv hi~h level and one of ~he Mem-bers of the DPC should be an officer from a Deoart-ment not connected with the one in which nromotionsare considered. The other Mcmher !'honM he anofficer of the Den~rtment familiar with tl,e work of fhopersons whose suitability is to be assec;sed.

3.14·3 Endp,avour ~ho111dalso he ml'd~ to Tlomi-nate SC/ST officers on the DPe consfihlf"d for "a~u!lposts/services. However. the recruitment mlee; nf'ednot indicate the SC/ST officer as a D'PC Memher a'sinclusion of such an officer is covered by executiveinstructions.

3.14.4 The u.PS.C. need not be as~ociated inrespect of oosts where the promotion is based on senia-rity-com-fttne!!ls.

3.14.5 The DPe consisfs of Chairman and Mem-bers only. The term "Member··Secretary" shouldnot, therefore, be used. In some CMes, in :\ccordancewith provisions of tho recruitment rules, the :\ppoint-ment to a post is required to be made only hy deouta-tion (including short-term contract) or re-emoJovrnent.In such cases, the selection is not to be made by aDPC. The comoosition of the D'PC need 110t.thert-fore. be indicated and the entry shown as "Not appli-cable".

3.14.6 The Uaion Public Service Commillion iInow not required to be associated with D.P.Cs. for con-sidering cases of confirmation of Group 'A' and Gr~p'B' officers. It would be necessary to indicate sepe-fately tht?co1UposiJ.onof the, DPC for considenng

·ckses of confirmation in the case of appointment bypromotion/direct recruitment/transfer. In such cases'the heaomg may read as "Group 'A' or Group '.1:f DPC(for considenng cases of contirmatIou)" and compo-sition ot LheDPC mentioned thereunder. The procee-dmgs of all Group 'A' DPCs are required to be sent tothe UPSC. However, the proceeliings of Group 'B'DPCs are requued to be sent only in the case of postain which direct recruitment has been laId down as amethod of . recruil1Ilent in the relevant recrUltmentrules. In such cases, a 'Note' as under may be added.

Note: The proceedings of the DPC relating tocofirmation shall be sent to the Commission for apprO-vaL If, however, these are not approved by the Com-

. mission a fresh meeting of Lhe.DPCto'bepresided overby the Chairman or a Member of the UPSC shall beheld."

. CONSULTATION WITH U.P.S.C.!

3.15 Column 14: (Circumstances in which UPSCto be consulted in making recruitment)

The circumstances in which the Uillon Public ServiceCommission are to be consulted in making recruitmentto the posts within their purview should be dearly indi-cated. Cases in which the Commission are to be con-sulted are illustrated below :

.(i) Direct Recruitment.(ii) Re-employment.

(iii) In all cases of 'transfer', the Commissionshall be consulted. Su~h consultation isnecessary because permanent arrengementsare being made without resorting to themethod of open direct recruitment and theCommission would en.sure that the post has.been circulated widely as per the provisionsof tIle rules and the best peIlOll is aelected.

(iv) When the composite method of recruitment:is prescribed i.e. the deparimental candIdateis to be considered along with oULsiders,theselection shall be made by the CUJUmi~IOnonly.

(v) For purpose of promotion from one Group'A' post to WOlner Group 'A' post, consul,a-tion WIththe CommiSSIOnISnot n"cl;ssaryas per UPSC (Exempllon from ConsultaLon)Regulauons, bl;,8.But, as the DPC torCOl1S!Oermgpromo.ions Wlthlll Group 'A'posts Shall be preSided over by Cnalrman/Member of the CommISsion,necessary provi-sions may be made ill tile DPC cui, (I.e. Co!.13)

(vi) When the field of deputa:..ionfor Group 'A'posts conSIStsof Central Group 'A' ollicenonly, consuhaiion WIth the Comrlllssion forselection of an officer'is not necessary. Ifthe field for consideration inculdes State

,Government officers or Group 'A' & 'B' offi-cers of the Central Government simultane-ously, selection for the post shall be donethrough the UPSC. When the field forconsideration is made more broad-baseo andconsists of not only Central/State Govem..ment officers but also officers from non-Government institutions, the selection shallalways be done through the Commission.This is tantamount to direct recruitment andthe Commission would ensure that the posthas been circulated to all the authorities laiddown in the field and the best person iasele,cted.

(vii) Any relaxation or amendment of the provi·lIionsof the recruitment rules.

AMENbMENtS AN]) RELAXATIONS

4.1 Amendment proposals should be sent to thisDepartment and UPSC in the format as given in Anne-xure-III. The reasons for making amendments shouldbe clearly indicated. A copy of the recruitmtnt rulesin which amendments are made should always be en-closed, duly referenced and flagged.

4.2 All recruitment rules should contain a 'Powerto relax' clause in the covering notification or in thebody itself (in th~',case of organised services).

4.3 Relaxation of recroitment roles is to be resortedto in respect of a class or category of persons. Rela-utionabould not1be reaorted to in respect of an iDdivi-

dual except in cases where an individual can betreated as a Class or Category of persons.

4.4 Relaxation of rules i3 to be resorted to on r~occasions. Such a. relaxation should not be a regularfeature.

4.5 Before resorting to relaxation of recruitmentrules, the Ministries/Departments should explore thefeasibility of filling up a post by other methods of Ie.cruitment provided in the rules. In the case of 'depu-tation', the vacancies should have been circulated inthe Employment News before consideration of retWi-ti' \ : ' •on. '. iii,

4.6 Relaxation pr~als should be aent to thiaDepartment in Annexure-IV after obtaining the appro-val of at least Joint Secretary level officer in theMinistry/Department concerned.

PART-YFOLLOW UP ACTION

5~1. In case' the provisions of the final recruitmentrules as approved by the Commission are at varianceWith the drift rules as concurred in by the Departmentof Personnel and Training, the changes should bebrought to the notice of the Department of Personnel& Training.

TIME lIMIT FOR NOTIFICATION

5.2 The recruitment rules or amendment(s) there-to as finally approved by the Union Public ServiceCommission are required to be notified within a periodof 10 weeks from the date of receipt of their adviceletter. This time limit should be strictly adhered to.

LAYING ON TIm TABLE OF BOTH THEHOUSES5.3 Although the recruitment rules are statutory

in nature, the copies of the notification of the sameneed not be placed on the Table ,of both the Houses ofParliament.

(CSL 14017/2/81-Estt. (RR) as Article 309 ofthe' Constitution, under which these are framed, does,not prescribed this being done.)

PUBLICATION IN THE EMPLOYMENf NEWS

5.4 In order to have adequate number of officersfor posts whicliare to be filled by 'deputation', t:hevacancy circulars should invariably be published in the'Employment News'. This will be in addition to thenormal method. of circulation to various Ministries/••Departments and other agencies mentioned in therecruitment rules. The minimum time allowed forreceipt of nominations should be 2 months. If in afew caseawherc there are compelling reUODJ to fU1

the vacancy on urgent ballis, a shorter time limit, whichshould not be l~ than 6 weeks may be prescribed witlathe approval of the Joint Secretary concerned. Whena reference is made to UPSC for selection on 'deputa-tion', the Ministries/Departments lIhould enclose acertificate to the effect.that the vacancy circular hatbeen despatched to all the agencies . prescribed iD therules and that the gist of the Circular has appeared inthe Employment News.REPORTS & QUARTERLY RETURNS

5.5 Quarterly returns in respect of the recruitmentrules for service should be sent in time to the Depart·ment of Personnel & Training and the Union PublicService Commission (for Group-'A' & 'B' posts) toenable them to keep a watch on the progress made infimi.lisingthe recruitment rules.

(D.P.8rA.R. O.M. No. 2/24/74-Estt. (D) dated17-10-74)

INFORMATIONAL AIDS5.6 In order to facilitate framing of draft recruit-

ment rules, the Ministries/Departments are requestedto make use of the following materials :

(i) Handbook'on Recruitment Rule. with-Supplement.

(ii) Instructions on probation and Constitutionof DPCs.

.(iii) UPSC (Exemption from consultation) Re-gulations, 1958 .

(iv) Model Recruitment Rules issued by theDepartment of Personnel & Training in res-pect of vanoul categories of p<lI~.