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EHP3 for SAP ERP6.0

September 2008

English

Travel Management (191)

SAP AGDietmar-Hopp-Allee 66! !0 "all#orf German$

%&il#ing %lo'( )onfig&ration G&i#e



SAP Best Practices *ra+el ,anagement ! / )onfig&ration G&i#e

Copyright

)op$right 2008 SAP AG. All rights reser+e#.

1o part of this p&bli'ation ma$ be repro#&'e# or transmitte# in an$ form or for an$ p&rpose itho&t thee press permission of SAP AG. *he information 'ontaine# herein ma$ be 'hange# itho&t prior noti'e.

Some soft are pro#&'ts mar(ete# b$ SAP AG an# its #istrib&tors 'ontain proprietar$ soft are 'omponentsof other soft are +en#ors.

,i'rosoft4 "in#o s4 E 'el4 5&tloo(4 an# Po erPoint are registere# tra#emar(s of ,i'rosoft )orporation.

%,4 D%24 D%2 7ni+ersal Database4 5S 24 Parallel S$sple 4 ,9S ESA4 A :4 S 3!04 AS ;004 5S 3!045S ;004 iSeries4 pSeries4 Series4 <Series4 S$stem i4 S$stem i=4 S$stem p4 S$stem p=4 S$stem 4 S$stem <4S$stem <!4 < 5S4 A>P4 ntelligent ,iner4 "ebSphere4 1etfinit$4 *i+oli4 nformi 4 i= 5S4 P5"ER4 P5"ER=4P5"ER=?4 5penPo er an# Po erP) are tra#emar(s or registere# tra#emar(s of %, )orporation.

A#obe4 the A#obe logo4 A'robat4 PostS'ript4 an# Rea#er are either tra#emar(s or registere# tra#emar(s of A#obe S$stems n'orporate# in the 7nite# States an# or other 'o&ntries.

5ra'le is a registere# tra#emar( of 5ra'le )orporation.

71 :4 : 5pen4 5S> 4 an# ,otif are registere# tra#emar(s of the 5pen Gro&p.

)itri 4 )A4 Program 1eighborhoo#4 ,eta>rame4 "in>rame4 9i#eo>rame4 an# ,&lti"in are tra#emar(s orregistere# tra#emar(s of )itri S$stems4 n'.

H*,@4 :,@4 :H*,@ an# "3) are tra#emar(s or registere# tra#emar(s of "3) 4 "orl# "i#e "eb)onsorti&m4 ,assa'h&setts nstit&te of *e'hnolog$.

Ba+a is a registere# tra#emar( of S&n ,i'ros$stems4 n'.

Ba+aS'ript is a registere# tra#emar( of S&n ,i'ros$stems4 n'.4 &se# &n#er li'ense for te'hnolog$ in+ente#an# implemente# b$ 1ets'ape.

SAP4 R 34 Apps4 App4 SAP 1et"ea+er4 D&et4 PartnerE#ge4 %$Design4 SAP %&siness %$Design4 an#other SAP pro#&'ts an# ser+i'es mentione# herein as ell as their respe'ti+e logos are tra#emar(s orregistere# tra#emar(s of SAP AG in German$ an# in se+eral other 'o&ntries all o+er the orl#. All otherpro#&'t an# ser+i'e names mentione# are the tra#emar(s of their respe'ti+e 'ompanies. Data 'ontaine# inthis #o'&ment ser+es informational p&rposes onl$. 1ational pro#&'t spe'ifi'ations ma$ +ar$.

*hese materials are s&bCe't to 'hange itho&t noti'e. *hese materials are pro+i#e# b$ SAP AG an# itsaffiliate# 'ompanies SAP Gro&p for informational p&rposes onl$4 itho&t representation or arrant$ ofan$ (in#4 an# SAP Gro&p shall not be liable for errors or omissions ith respe't to the materials. *he onl$

arranties for SAP Gro&p pro#&'ts an# ser+i'es are those that are set forth in the e press arrant$statements a''ompan$ing s&'h pro#&'ts an# ser+i'es4 if an$. 1othing herein sho&l# be 'onstr&e# as'onstit&ting an a##itional arrant$.

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Icons

Icon Meaning

)a&tion

E ample

1ote

Re'ommen#ation

S$nta

Typographic Conventions

Type Style Description

Example text "or#s or 'hara'ters that appear on the s'reen. *hese in'l&#e fiel#names4 s'reen titles4 p&shb&ttons as ell as men& names4 paths an#options.

)ross-referen'es to other #o'&mentation.

Example text Emphasi<e# or#s or phrases in bo#$ te t4 titles of graphi's an# tables.

E:A,P@E *E:* 1ames of elements in the s$stem. *hese in'l&#e report names4program names4 transa'tion 'o#es4 table names4 an# in#i+i#&al (e$

or#s of a programming lang&age4 hen s&rro&n#e# b$ bo#$ te t4 fore ample4 SE@E)* an# 1)@7DE.

Example text S'reen o&tp&t. *his in'l&#es file an# #ire'tor$ names an# their paths4messages4 so&r'e 'o#e4 names of +ariables an# parameters as ell asnames of installation4 &pgra#e an# #atabase tools.

EXAMPLE TEXT e$s on the (e$boar#4 for e ample4 f&n'tion (e$s s&'h as F2 or theENTER (e$.

Example text E a't &ser entr$. *hese are or#s or 'hara'ters that $o& enter in thes$stem e a'tl$ as the$ appear in the #o'&mentation.

<Example text> 9ariable &ser entr$. Pointe# bra'(ets in#i'ate that $o& repla'e theseor#s an# 'hara'ters ith appropriate entries.

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Content P&rpose........................................................................................................................................ 6

2 Preparation................................................................................................................................. . 6

2. PrereF&isites......................................................................................................................... 6

3 )onfig&ration................................................................................................................................

3. ,aintaining General Settings................................................................................................

3. . 1&mber Ranges..............................................................................................................

3. . . 1&mber Ranges for *rip 1&mbers...........................................................................

3. . .2 1&mber Ranges for Posting R&ns............................................................................8

3. . .2. 1&mber Ranges for *rip *ransfer Do'&ments................................................8

3. .2 *ra+el ,anagement Presetting....................................................................................... !

3. .2. Define Delete Restore *rip Pro+ision 9ariants.........................................................!

3. .2.2 Assign 5rgani<ational Areas to *rip Pro+ision 9ariants +ia >eat&re *R9)*.......... 03. .2.3 Global Settings....................................................................................................... 0

3. .3 )ontrol Parameters from *ra+el Pri+ileges.................................................................. . 2

3. .3. Stat&tor$ , A Reimb&rsement Gro&ps................................................................... 2

3. .3.2 Enterprise-Spe'ifi' , A Reimb&rsement Gro&ps................................................... 2

3. .3.3 Emplo$ee Gro&ping for *ra+el E pense *$pes...................................................... 2

3. .3.; Emplo$ee Gro&ping for *ra+el ,anagement.......................................................... 3

3. .3.= 9ehi'le *$pes......................................................................................................... 3

3. .3.6 Reimb&rsement Gro&ps for *ra+el )osts............................................................... ;

3. .3. 9ehi'le )lasses...................................................................................................... ;3. .; )ontrol Parameters from *rip Data............................................................................... =

3. .;. Define *rip Areas................................................................................................... =

3. .;.2 Define Stat&tor$ *rip *$pes....................................................................................2

3. .;.3 Enterprise-Spe'ifi' *rip *$pe................................................................................. 22

3. .;.; *rip A'ti+it$ *$pe *ra+el E penses A''o&nting ...................................................22

3. .= *ra+el E pense *$pes.................................................................................................. 23

3. .=. *ra+el E pense *$pes for n#i+i#&al Re'eipts........................................................23

3. .=.2 *ra+el E pense *$pes for Per Diems >lat Rates....................................................2;

3. .6 *rip Reimb&rsement Amo&nts................................................................................... ...2;

3. .6. >lat Rates for *ra+el )osts..................................................................................... 2;

3. .6.2 Perio# Parameters................................................................................................. 2=

3. .6.3 nfl&en'e of )ontrol Parameters/ A''ommo#ation................................................. 26

3. .6.; nfl&en'e of )ontrol Parameters/ ,eals.................................................................26

3. .6.= Per Diems for ,eals...............................................................................................2

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3. . Dialog )ontrol............................................................................................................... 28

3. . . Define S'hema an# n#i+i#&al >iel# )ontrol...........................................................28

3. . .2 Defa&lt 9al&es for the Dialog..................................................................................30

3. . .3 Set &p >iel# )ontrol for A''o&nt Assignment 5bCe't +ia *R9)5...........................3

3. . .; 9ariable @a$o&t for A''o&nt Assignment 5bCe'ts...................................................33. .8 *ra+el E pense )ontrol............................................................................................ ....32

3. .8. Posting of Pai# n#i+i#&al Re'eipts........................................................................ 32

3. .8.2 *ra+el E penses )ontrol E pert 9ie ..................................................................32

3. .! "age *$pes.................................................................................................................. 33

3. .!. Assign "age *$pes to *ra+el E pense *$pes for n#i+. Re'eipt......................... ..33

3. .!.2 Assign "age *$pes to *ra+el E pense *$pes for Per Diems >lat Rates...............3;

3. .!.3 Assignment of "age *$pe to S$mboli' A''o&nt....................................................3=

3. . 0 *ransfer to A''o&nting................................................................................................36

3. . 0. )on+ersion of S$mboli' A''o&nt to E pense A''o&nt.........................................363. . 0.2 Assign S&bstit&te )ost )enter..............................................................................3

3. . ntegration................................................................................................................... 38

3. . . A'ti+ate ReF&est Plan E pense Report in *ra+el ,anager..................................38

3. . .2 Dea'ti+ate ntegration of *ra+el Planning - *ra+el E penses...............................38

3.2 ,aster Data for *ra+el ,anagement...................................................................................3!

3.2. )reate Emplo$ee.......................................................................................................... 3!

3.2.2 )reate 9en#or for *ra+el............................................................................................ .. ;0

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Travel Management

1 Purpose*his 'onfig&ration g&i#e pro+i#es the information $o& nee# to set &p the 'onfig&ration of thisb&il#ing blo'( man&all$.

f $o& #o not ant to 'onfig&re man&all$ an# prefer an a&tomate# installation pro'ess &sing %)Sets an# other tools4 refer to the installation g&i#e of this b&il#ing blo'(.

2 Preparation

2.1 Prere uisites%efore $o& start installing this s'enario4 $o& m&st install prereF&isite b&il#ing blo'(s. >or moreinformation4 see the %&il#ing %lo'( PrereF&isites ,atri for SAP %est Pra'ti'es %aselinePa'(age .

. A''ess the a'ti+it$ as follo s/

IM! Menu Activate SAP ECC Extensions

Transaction Co"e SPRO

2. )onfirm the message Caution: The table is cross-client b$ 'hoosing Continue .

3. n the table #ispla$e#4 sele't the 'he'(bo in the Active 'ol&mn for/

EA-*R9 *ra+el ,anagement E tension

;. )hoose Save .

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# Con$iguration

#.1 Maintaining !eneral Settings

#.1.1 %um&er 'anges

#.1.1.1 %um&er 'anges $or Trip %um&ers

sen this ,G a'ti+it$4 $o& #efine n&mber ranges an# n&mber range inter+als for assigning trip

n&mbers. o& #o so for ea'h personnel area in#i+i#&all$. n the 'ase of the settings $o& ma(e inthis a'ti+it$ for internal n&mber assignment4 the s$stem a&tomati'all$ assigns the trip n&mbers

ithin the #efine# inter+al.

Proce"ure. A''ess the a'ti+it$ &sing the follo ing na+igation options/

IM! Menu Financial Accounting → Travel Management → Set Up Trip NumberRanges

Transaction Co"e P'1

2. >iel# 5+er+ie Data Re'or# 5+er+ie 1R 9 n&mber range inter+als /

*iel" %ame Description ser +ction an" ,alues Comment

O !ECT 5bCe't 1ame RPIRE 1R

SU O !ECT S&bobCe't 9al&e 000 00

NRRAN"ENR 1&mber Range

1&mber

0

FROMNUM ER >rom 1&mber 000000000

TONUM ER *o 1&mber 0!!!!!!!!!

NR#E$E# )&rrent 1&mber 0000000000

E%TERN&N' nt.


O !ECT 5bCe't 1ame RPIRE 1R

SU O !ECT S&bobCe't 9al&e 000 00

NRRAN"ENR 1&mber Range1&mber

02


TONUM ER *o 1&mber !!!!!!!!!

NR#E$E# )&rrent 1&mber 0000000000

E%TERN&N' E t. :

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Do not change these "e$ault values-

#.1.1.2 %um&er 'anges $or Posting 'uns

se*he n&mber ranges reF&ire# for posting r&ns are 'reate# ith a n&mber range inter+al from000000000 to !!!!!!!!!!. *he r&n t$pe for posting r&ns is *R Posting *ra+el )osts .


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Trans(er to Accounting → Set Up Number Ranges (or Posting Runs

Transaction Co"e P'12

2. >iel# 5+er+ie Data Re'or# 5+er+ie 1R 9 n&mber range inter+als /


O !ECT 5bCe't 1ame Str&'t&re HRIPE9A@2

SU O !ECT S&bobCe't 9al&e *R


0



NR#E$E# )&rrent 1&mber 0000000000

E%TERN&N' nt.


#.1.1.2.1 %um&er 'anges $or Trip Trans$er Documents

se*he n&mber ranges reF&ire# for trip transfer #o'&ments are 'reate# ith a n&mber range inter+alfrom 000000000 to !!!!!!!!!!.


SAP AG of ;




IM! Menu Financial Accounting → Travel Management → Travel Expenses → Trans(er to Accounting → Set Up Number Ranges (or Trip Trans(er'ocuments

Transaction Co"e PR11

2. >iel# 5+er+ie 1R 9 n&mber range inter+als /


O !ECT 5bCe't 1ame HR*RIPD5)

SU O !ECT S&bobCe't 9al&e *R9IP5S* 1GID5)S


0



NR#E$E# )&rrent 1&mber 0000000000

E%TERN&N' nt.


#.1.2 Travel Management Presetting

#.1.2.1 De$ine Delete 'estore Trip Provision ,ariants

sen this ,G a'ti+it$4 $o& ma(e the basi' entr$ for a ne trip pro+ision +ariant ith all the r&les for

#etermining the reimb&rsement of trip e penses an# their treatment regar#ing ta ation.


IM! Menu Financial Accounting → Travel Management → Travel Expenses →Master 'ata → Control Parameters (or Travel Expenses →'e(ine)'elete)Restore Trip Provision $ariants


2. )hoose 1 e* Entr+ /

TrProv.,ariant %ame

% Ser+i'e Pro+i#er

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#.1.2.2 +ssign /rgani0ational +reas to Trip Provision,ariants via *eature T',CT

se*he feat&re *R9)* #etermines the possible trip pro+ision +ariant #epen#ing on the emplo$eeJsorgani<ational assignment.


IM! Menu Financial Accounting → Travel Management → Travel Expenses →Master 'ata → Control Parameters (or Travel Expenses → AssignOrgani,ational Areas to Trip Provision $ariants via Feature TR$CT


2. nsert a ne line belo line 0000 0.

3. E#it the ne an# empt$ line 000020 as #es'ribe# belo /

ine ,aria&le ey * C /perations

0000 0 D ,5@GA

000020 06 K*R9)*L %4

000030 M

;. )hoose to A'ti+ate the feat&re

#.1.2.# !lo&al Settings

sen this ,G a'ti+it$4 $o& #efine the follo ing settings/

• )o&ntr$ gro&ping for the age t$pes re'or#e# in the e pense t$pes

• *rip '&rren'$ in hi'h the trip 'osts are reimb&rse#

• Settings for the inp&t ta

• ,etho#s for 'on+erting the re'eipt '&rren'ies to the trip '&rren'$

*he &nput tax -e(ault value (or international receipts is set to Set acc. to trip -estination .

Defa&lt +al&e for inp&t ta L blan( .


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IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → 'e(ine"lobal Settings

Transaction Co"e SP'/

2. >iel# 5+er+ie Data Re'or# 5+er+ie 9I 06DI%.

3. 1ote/ 1o 'onfig&ration 'hange is reF&ire# as this is a stan#ar# 'onfig&ration.


MORE& *rip Pro+ision9ariant

% Ser+i'e Pro+i#er

MO#"A )o&ntr$Gro&ping

06 >ran'e

/AERS01 )&rren'$n#i'ator

)&rren'$ is#etermine# from'ompan$ 'o#e

/AERS )&rren'$

2CURR Settlement of>oreign)&rren'$Re'eipts

: n trip '&rren'$

PAU$S np&t *a : np&t ta per *ra+elE pense *$pe

M/S01 "ith np&t *a)o#e

#AN'3 )o&ntr$ >R >ran'e

M/AUS 0N np&t *a 90 1o ta pro'e#&reREA'456M Rea# *able

O np&t *a fornternational per

Diems

'EFM/S01 np&t *aDefa&lt 9al&e for

nternat.Re'eipts

: Set A''or#ing toDestination )o&ntr$

'EF#N'FR 1o Defa&lt9al&e for)o&ntr$ ofRe'eipt

#TE%T 7nit for Distan'e ilometers

0URST E 'hange Rate*$pe

, Stan#ar# translation ata+erage rate

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#.1.# Control Parameters $rom Travel Privileges

#.1.#.1 Statutory M + 'eim&ursement !roups

se

9ia the stat&tor$ reimb&rsement gro&p for meals a''ommo#ations in#i'ator4 reimb&rsement ratesfor meals a''ommo#ations 'an be repro#&'e# for gro&ps of emplo$ees e.g. 'lassifi'ation ofemplo$ees a''or#ing to age gro&ps .


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Travel Privileges → 'e(ine Statutor+ M)AReimbursement "roups


2. ,a(e the follo ing entr$/

TrProv.,ariant %ame %ame %ame

% Ser+i'e Pro+i#er All Emplo$ees

#.1.#.2 3nterprise4Speci$ic M + 'eim&ursement !roups

se9ia the enterprise-spe'ifi' reimb&rsement gro&p for meals a''ommo#ation in#i'ator4 thestat&tor$ reimb&rsement gro&ps for meals a''ommo#ations 'an be f&rther #isting&ishe#.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Travel Privileges → 'e(ine Enterprise7Speci(ic M)AReimbursement "roups



TrProv.,ariant %ame %ame %ame


#.1.#.# 3mployee !rouping $or Travel 35pense Types

se

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An emplo$ee gro&ping for trip e pense t$pe is a 'lassifi'ation of emplo$ees for hom the sametrip e pense t$pes are +ali#.

n this ,G a'ti+it$ the emplo$ee gro&ping for trip e pense t$pe is #efine# #epen#ing on trippro+ision +ariant +ia a one-pla'e alphan&meri' (e$ an# a long name.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Travel Privileges → 'e(ine Emplo+ee "rouping (orTravel Expense T+pes


2. Enter *rip Pro+ision 9ariant/ %


33 !rp. 35 %ame

Gro&p

#.1.#.6 3mployee !rouping $or Travel Management

se9ia the emplo$ee gro&ping for *ra+el ,anagement4 $o& 'an repro#&'e an enterprise-spe'ifi''lassifi'ation of emplo$ees in the s$stem.

n this ,G a'ti+it$4 $o& #efine4 #epen#ing on trip pro+ision +ariant4 the permitte# entr$ +al&es foremplo$ee gro&pings for *ra+el ,anagement an# $o& store a 'orrespon#ing long name.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Travel Privileges → 'e(ine Emplo+ee "rouping (orTravel Management



TrProv.,ariant %ame 33 !roup Trav %ame


#.1.#.7 ,ehicle Types

se

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*rip 'osts a''o&nting offers the option to #ifferentiate reimb&rsement rates for tra+el 'ostsa''or#ing to +ehi'le t$pes for e ample4 bi'$'le4 motor'$'le4 'ars .

n this ,G a'ti+it$4 $o& ill #efine4 #epen#ing on the trip pro+ision +ariant4 the allo e# entr$+al&es for +ehi'le t$pe an# store the 'orrespon#ing long names.


IM! Menu Financial Accounting → Travel Management →Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Travel Privileges → 'e(ine $e8icle T+pes



TrProv.,ariant %ame ,eTyp %ame

% Ser+i'e Pro+i#er )ar

#.1.#.8 'eim&ursement !roups $or Travel Costs

sef a 'ompan$ ants to repro#&'e #ifferent trip pro+isions for tra+el 'osts e.g. mile (ilometer rates

for #ifferent gro&ps of emplo$ees4 the$ 'an be store# +ia the reimb&rsement gro&p for tra+el'osts.

n this ,G a'ti+it$4 $o& #efine the permitte# inp&t +al&es for the reimb&rsement gro&ps for tra+el'osts #epen#ing on the trip pro+ision +ariant an# store the 'orrespon#ing long names.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Travel Privileges → 'e(ine Reimbursement "roups (orTravel Costs



TrProv.,ariant %ame '!rp TravelCost %ame


#.1.#. ,ehicle Classes

se

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9ia 9ehi'le 'lass4 $o& 'an repro#&'e enterprise-spe'ifi' reimb&rsement rates for tra+el 'osts for+ehi'le 'lasses. >or ea'h emplo$ee4 the +ehi'le 'lass 'an be store# in the info t$pe TravelPrivileges 95534:.

n this ,G a'ti+it$4 $o& #efine4 #epen#ing on trip pro+ision +ariant4 the permitte# entr$ +al&es forthe +ehi'le 'lass an# store a 'orrespon#ing long name.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Travel Privileges → 'e(ine $e8icle Classes



TrProv.,ariant %ame '!rp TravelCost %ame

% Ser+i'e Pro+i#er All 9ehi'le )lasses

#.1.6 Control Parameters $rom Trip Data

#.1.6.1 De$ine Trip +reas

se,an$ 'o&ntries spe'if$ #ifferent trip e pense reimb&rsement amo&nts for #ifferent trip areas intheir b&siness trip pro+isions. >or these trip areas4 #ifferent trip e pense reimb&rsement rates fortra+el 'osts4 a''ommo#ations an# meals m&st be store# in the s$stem.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Trip 'ata →'e(ine Trip Areas



3. ,a(e the follo ing entries/

Trip Country %ame 'egionTrip Trip Country 1o Distin'tion

AD An#orra An#orra AE 7t#.Arab Emir. 7nite# Arab Emirates AE 7t#.Arab Emir. D7%A 7nite# Arab Emirate4D&bai A> Afghanistan Afghanistan AG Antig&a %arb&#a Antig&a %arb&#a A Ang&illa Ang&illa

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Trip Country %ame 'egionTrip Trip Country

A@ Albania Albania A, Armenia Armenia A5 Angola Angola AQ Antar'ti'a Antar'ti'a

AR Argentina Argentina AS Samoa4 Ameri'a Samoa4 Ameri'an A* A&stria A&stria A* A&stria " E1 A&stria4 9ienna A7 A&stralia A&stralia A7 A&stralia )A%RA A&stralia4 )anberra A" Ar&ba Ar&ba A A<erbaiCan A<erbaiCan%A %osnia-Her<. %osnia-Her<ego+ina%% %arba#os %arba#os%D %angla#esh %angla#esh%E %elgi&m %elgi&m

%> %&r(ina >aso %&r(ina >aso%G %&lgaria %&lgaria%H %ahrain %ahrain% %&r&n#i %&r&n#i%B %enin %enin%, %erm&#a %erm&#a%1 %r&nei Dar&ss. %r&nei Dar&ssalam%5 %oli+ia %oli+ia%R %ra<il %ra<il%R %ra<il RE) > %ra<il4 Re'ife%R %ra<il R 5 %ra<il4 Rio #e Baneiro%R %ra<il SPA7@ %ra<il4 Sao Pa&lo

%S %ahamas %ahamas%* %h&tan %h&tan%" %ots ana %ots ana% %elar&s %elar&s% %eli<e %eli<e)A )ana#a )ana#a)D Dem. Rep. )ongo Rep&bli' of the )ongo)> )AR )entral Afri'an Rep&bli')G Rep.of )ongo )ongo)H S it<erlan# S it<erlan#) )ote #J +oire +or$ )oast)@ )hile )hile

), )ameroon )ameroon), )ameroon D7A@A )ameroon4 Do&ala)1 )hina )hina)1 )hina H 51G )hina4 Hong ong)1 )hina A1*5 )hina4 )anton)1 )hina PE 1 )hina4 %eiCing)1 )hina SHA1G )hina4 Shanghai)5 )olombia )olombia)R )osta Ri'a )osta Ri'a

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)S Serbia ,onten. Serbia an# ,ontenegro)7 )&ba )&ba)9 )ape 9er#e )ape 9er#e) )$pr&s )$pr&s

) )<e'h Rep&bli' )<e'h Rep&bli'DE German$ German$DB DCibo&ti DCibo&tiD Denmar( Denmar(D Denmar( 5PE1 Denmar(4 )openhagenD, Domini'a Domini'aD5 Domini'an Rep. Domini'an Rep&bli'D Algeria AlgeriaE) E'&a#or E'&a#or EE Estonia EstoniaEG Eg$pt Eg$ptEG Eg$pt A R5 Eg$pt4 )airo

ER Eritrea EritreaES Spain SpainES Spain %AR)E Spain4 %ar'elonaES Spain A1AR Spain4 )anar$ slan#sES Spain ,ADR Spain4 ,a#ri#ES Spain ,A@@E Spain4 Palma #e ,allor'aE* Ethiopia Ethiopia> >inlan# >inlan#>B >iCi >iCi>, ,i'ronesia ,i'ronesia>5 >aroe slan#s >aroe slan#s>R >ran'e >ran'e

>R >ran'e %5RD: >ran'e4 %or#ea&>R >ran'e @ 51 >ran'e4 @$ons>R >ran'e PAR S >ran'e4 Paris>R >ran'e S*RAS >ran'e4 Strasbo&rgGA Gabon GabonG% 7nite# ing#om Great %ritainG% 7nite# ing#om ED 1 Great %ritain4 E#inb&rghG% 7nite# ing#om @51D5 Great %ritain4 @on#onG% 7nite# ing#om ,A1)H Great %ritain4 ,an'hester GD Grena#a Grena#aGE Georgia GeorgiaG> >ren'h G&a$ana >ren'h G&inea

GH Ghana GhanaG@ Greenlan# Greenlan#G, Gambia GambiaG1 G&inea G&ineaGP G&a#elo&pe G&a#elo&peGQ EF&atorial G&in EF&atorial G&ineaGR Gree'e Gree'eGR Gree'e A*HE1 Gree'e4 AthensG* G&atemala G&atemala

SAP AG Page of ;





G7 G&am G&amG" G&inea-%issa& G&inea-%issa&G G&$ana G&$anaH Hong ong Hong ong

H1 Hon#&ras Hon#&rasHR )roatia )roatiaH* Haiti HaitiH7 H&ngar$ H&ngar$

D n#onesia n#onesiaE relan# relan#@ srael srael@ srael *E@A9 srael4 *el A+i+1 n#ia n#ia4 Si((im pro+.1 n#ia %5,%A n#ia4Si((im4%omba$1 n#ia DEH@ n#ia4Si((im41e Delhi1 n#ia A@ 7 n#ia . Si((im )al'&tta

Q raF raFR ran ranS 'elan# 'elan#* tal$ tal$* tal$ ,A @A tal$4 ,ilan* tal$ R5, tal$4 Rome

B, Bamai'a Bamai'aB5 Bor#an Bor#anBP Bapan BapanBP Bapan *5 5 Bapan4 *o($o

E en$a en$aG $rg$<stan irghi<ia

H )ambo#ia )ambo#iairibati iribati, )omoros )omoros1 St ittsK1e+is St. )hristopher4 1e+isP 1orth orea 1orth oreaR So&th orea So&th orea" & ait & ait

)a$man slan#s )a$man slan#sa<a(hstan a<a(hstan

@A @aos @ao PeopleJs Demo'. Rep.@% @ebanon @ebanon@) St. @&'ia St. @&'ia

@ @ie'htenstein @ie'htenstein@ Sri @an(a Sri @an(a@R @iberia @iberia@S @esotho @esotho@* @ith&ania @ith&ania@7 @& embo&rg @& embo&rg@9 @at+ia @at+ia@ @ib$a @ib$a,A ,oro''o ,oro''o

SAP AG Page 8 of ;





,) ,ona'o ,ona'o,D ,ol#o+a ,ol#a+ia4 Rep&bli',G ,a#agas'ar ,a#agas'ar ,H ,arshall sln#s ,arshall slan#s

, ,a'e#onia ,a'e#onia,@ ,ali ,ali,, %&rma ,$anmar ,1 ,ongolia ,ongolia,5 ,a'a& ,a'a&,Q ,artiniF&e ,artiniF&e,R ,a&retania ,a&ritania,S ,ontserrat ,ontserrat,* ,alta ,alta,7 ,a&riti&s ,a&riti&s,9 ,al#i+es ,al#i+es," ,ala i ,ala i

,: ,e i'o ,e i'o, ,ala$sia ,ala$sia, ,o<ambiF&e ,o<ambiF&e1A 1amibia 1amibia1) 1e )ale#onia 1e )ale#onia1E 1iger 1iger 1G 1igeria 1igeria1G 1igeria @AG5S 1igeria4 @agos1 1i'arag&a 1i'arag&a1@ 1etherlan#s 1etherlan#s15 1or a$ 1or a$1P 1epal 1epal

1R 1a&r& 1a&r&1 1e ealan# 1e ealan#5, 5man 5manPA Panama PanamaPE Per& Per&PG Pap. 1e G&inea Pap&a 1e G&ineaPH Philippines PhilippinesP Pa(istan Pa(istanP Pa(istan S@,% Pa(istan4 slamaba#P@ Polan# Polan#P@ Polan# %RES@ Polan#4 "ro'laP@ Polan# DA1 Polan#4 G#ans(

P@ Polan# RA A Polan#4 ra(oP@ Polan# "ARS) Polan#4 "arsaPR P&erto Ri'o P&erto Ri'oP* Port&gal Port&galP* Port&gal @ S%5 Port&gal4 @isbonP Parag&a$ Parag&a$QA Qatar Qatar RE Re&nion Re&nionR5 Romania Romania

SAP AG Page ! of ;





R5 Romania %7 AR Romania4 %&'harestR7 R&ssian >e#. R&ssian >e#erationR7 R&ssian >e#. ,5S A R&ssian >e#eration4,os'oR7 R&ssian >e#. 15"5S R&ssian >e#.4 1o+osibirs(

R7 R&ssian >e#. SARA* R&ssian >e#.4 Sarato+R7 R&ssian >e#. S*.PE R&ss. >e#.4 St.Petersb&rgR" R an#a R an#aSA Sa&#i Arabia Sa&#i ArabiaSA Sa&#i Arabia R AD Sa&#i Arabia4 Ri$a#hS% Solomon slan#s Solomon slan#sS) Se$'helles Se$'hellesSD S&#an S&#anSE S e#en S e#enSG Singapore SingaporeSH Saint Helena St. HelenaS Slo+enia Slo+enia

S Slo+a(ia Slo+a(iaS@ Sierra @eone Sierra @eoneS, San ,arino San ,arinoS1 Senegal SenegalS5 Somalia SomaliaSR S&riname S&rinameS* S.*ome4Prin'ipe Sao *ome an# Prin'ipeS9 El Sal+a#or El Sal+a#or S S$ria S$riaS S a<ilan# S a<ilan#*D )ha# )ha#*G *ogo *ogo

*H *hailan# *hailan#*B *aCi(istan *aCi(istan*@ East *imor East *imor *, *&r(menistan *&r(menistan*1 *&nisia *&nisia*5 *onga *onga*R *&r(e$ *&r(e$*R *&r(e$ A1 AR *&r(e$4 An(ara*R *&r(e$ AS E1 *&r(e$4 Asiati'*R *&r(e$ , R *&r(e$4 <mir ** *rini#a#4*obago *rini#a# an# *obago*9 *&+al& *&+al&

*" *ai an *ai an* *an<ania *an<ania7A 7(raine 7(raine7G 7gan#a 7gan#a7S 7SA 7SA7S 7SA A*@A1 7SA4 Atlanta7S 7SA %5S*5 7SA4 %oston7S 7SA H57S* 7SA4 Ho&ston7S 7SA @5SA1 7SA4 @os Angeles

SAP AG of ;





7S 7SA , A, 7SA4 ,iami7S 7SA 1 7SA4 1e or( State7S 7SA 1 ) 7SA4 1e or(7S 7SA S>RA1 7SA Seattle San >ran'is'o

7S 7SA "AD) 7SA4 "ashington7 7r&g&a$ 7r&g&a$7 7<be(istan 7<be(istan9A 9ati'an )it$ 9ati'an )it$9) St. 9in'ent St. 9in'ent an# the Grena9E 9ene<&ela 9ene<&ela91 9ietnam 9ietnam91 9ietnam H5)H 9ietnam4 Ho )hi ,inh )it$97 9an&at& 9an&at&"S Samoa "estern Samoa:, )o&ntr$ Gro&p :,

E emen emen

* ,a$otte ,a$otte7 &gosla+iaA So&th Afri'a So&th Afri'a, ambia ambia" imbab e imbab e

#.1.6.2 De$ine Statutory Trip Types

se9ia stat&tor$ trip t$pe4 trip 'osts a''o&nting offers the option to #ifferentiate emplo$eesJ tripsa''or#ing to stat&tor$ pa$ s'ale r&les.

n this ,G a'ti+it$ $o& #efine4 #epen#ing on trip pro+ision +ariant4 the allo e# entr$ +al&es forthe stat&tor$ trip t$pes an# store the 'orrespon#ing long te ts.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Trip 'ata → 'e(ine Statutor+ Trip T+pes



TrProv.,ariant %ame Trip Type %ame

% Ser+i'e Pro+i#er %&siness *rip

SAP AG Page 2 of ;




#.1.6.# 3nterprise4Speci$ic Trip Type

se"ithin *ra+el E penses4 $o& 'an &se the enterprise-spe'ifi' trip t$pe to 'lassif$ emplo$ees tripsa''or#ing to enterprise-spe'ifi' 'riteria s&'h as trips bet een plants or pri+ate stopo+ers .

>or the %est Pra'ti'es s'enario4 onl$ one *rip *$pe is #efine# %lan(L %&siness *rip .


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Trip 'ata → 'e(ine Enterprise7Speci(ic Trip T+pes


2. >iel# 5+er+ie 9I* 06:/



:;

ERE& *rip *$pe/Enterprise-Spe'ifi'

TE%T; ERE& 1ame forEnterprise-Spe'ifi' *rip*$pe

All *rips

3. Data Re'or# 5+er+ie 9I* 06:/

TrProv.,ariant %ame Trip Type %ame

% Ser+i'e Pro+i#er All *rips

#.1.6.6 Trip +ctivity Type (Travel 35penses +ccounting)

seSin'e most enterprises &se the reason for the trip for e ample4 e#&'ation an# training4 otherreasons for e+al&ations4 #ifferent trip a'ti+it$ t$pes 'an be #efine# e.g./ A L E#&'ation an#training4 L )&stomer +isit an# S L 5ther reasons . Ho e+er4 for this s'enario onl$ one tripa'ti+it$ t$pe is #efine#.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Control Parameters (or Travel Expenses → ControlParameters (rom Trip 'ata → 'e(ine Trip Activit+ T+pes

SAP AG of ;





2. >iel# 5+er+ie 9I* 06R/



:;

01T0T *rip A'ti+it$*$pe

T0T%T 1ame for *rip A'ti+it$ *$pe

All *rips

3. Data Re'or# 5+er+ie 9I* 06R/

TrProv.,ariant %ame +ctivity %ame

% Ser+i'e Pro+i#er All *rips

#.1.7 Travel 35pense Types

#.1.7.1 Travel 35pense Types $or In"ivi"ual 'eceipts

sen *ra+el E penses4 in#i+i#&al statements for tra+el 'osts are 'reate# on the basis of re'eipts.

Ea'h re'eipt is sa+e# in the s$stem ith a tra+el e pense t$pe4 an amo&nt an# an iss&e #ate.*ra+el e pense t$pes are +ali# for all reimb&rsement gro&ps.

Proce"ure

. A''ess the a'ti+it$ &sing the follo ing na+igation options/

IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Travel Expense T+pes → Create Travel Expense T+pes(or &n-ivi-ual Receipts



3. ,a(e this ne entries/

Travel 35pense Type %ame o$ 35p.Type Start Date 3n" Date

ESS Essen'e 1 1 2 2 3 !!!!

H*@ Hotel 1 1 2 2 3 !!!!

@5)9 @o' +oit&re 1 1 2 2 3 !!!!

;. >ill in the Details for ea'h e pense t$pe/

*ra+elE -pense

*ra+elE -pense

Pro+i#er)ategor$

*a)o#e

E .*$.Per missibilit$

Amo&ntsare

7sage Pos. n"ee(l$Rep.

Allo"i<ar# f.E p.*$pe

SAP AG of ;




*$pe )at.

ESS S 9 23;=6 8! 1

H*@ 7 H 9 23;=6 8! > :

@5)9 S ) 9 23;=6 8! ,

#.1.7.2 Travel 35pense Types $or Per Diems *lat 'ates

sen this ,G a'ti+it$4 $o& #efine the trip e pense t$pes for per #iems flat rates an# store the

'orrespon#ing names.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → Master 'ata → Travel Expense T+pes → Create Travel Expense T+pes(or Per 'iems)Flat Rates




*ra+elE pense*$pe

%ame o$35p.Type

Start Date 3n" Date *ra+el E pense)at.

*a )o#e

9ERP ,eals per Diem 1 1 2 2 3 !!!! 9 90

#.1.8 Trip 'eim&ursement +mounts

#.1.8.1 *lat 'ates $or Travel Costs

sen *ra+el ,anagement *ra+el A''o&nting $o& 'an a''o&nt tra+el 'osts b$ flat rate. *he

reimb&rsement amo&nts for b&siness trips are in line ith ta reg&lations.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → TripReimbursement Amounts → Reimbursement Amounts Travel Costs → 'e(ine Flat Rates (or Travel Costs


SAP AG Page 2; of ;






>iel# 1ame Description ser +ction an" ,alue Comment

$e8icle T+pe )ar

Start 0 0 200

En- 2 3 !!!!

$e8icle Class All 9ehi'le )lasses

"Rrp Travel All Emplo$ees

Perio- Param. 1o )&m&lation

Mile)0m #imit 0

Trip Countr+

Trip Region 1o Distin'tion

Trip T+pe S %&siness *ripTrip T+pe E All *rips

Activit+ All *rips

Currenc+ E&ropean E&ro E7R

Tax7Free Amount 0430

Reimbursement Amount

0430

Customer Amount 0430

#.1.8.2 Perio" Parameters

sen this ,G a'ti+it$4 $o& #efine4 #epen#ing on trip pro+ision +ariant4 the permitte# entr$ +al&es for

perio# parameter (ilometer '&m&lation an# $o& store the 'orrespon#ing long names.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → TripReimbursement Amounts → Reimbursement Amounts Travel Costs → Miles)0m Cumulation → 'e(ine Perio- Parameters




TrProv.,ariant %ame Perio" Par %ame

SAP AG Page 2= of ;




% Ser+i'e Pro+i#er 1o )&m&lation

#.1.8.# In$luence o$ Control Parameters< +ccommo"ation

seDifferent 'ontrol parameters appl$ for a''ommo#ations per #iems. *he follo ing parameters4

hi'h $o& ha+e #efine# in the master #ata4 'an also be &se# for a''ommo#ations per #iems.


IM! Menu Financial Accounting → Travel Management → Travel Expenses →TripReimbursement Amounts → Reimbursement Amounts (or

Accommo-ations → 'e(ine &n(luence o( Control Parameters< Accommo-ation


2. )hoose *rip Pro+ision 9ariant/ %

3. )hoose the follo ing entries/

*iel" !roup ,alue ser +ction

*rip *$pe Stat&tor$ )op$ from *rip )hoose entr$

*rip A'ti+it$ *$pe )op$ from *rip )hoose entr$

Reimb&rsement Gro&p , A

Stat&tor$

)op$ from nfot$pe 00 *ra+el

Pri+ileges

)hoose entr$

Reimb&rsement Gro&p , AEnterprise Spe'ifi'

)op$ from nfot$pe 00 *ra+elPri+ileges

)hoose entr$

#.1.8.6 In$luence o$ Control Parameters< Meals

seDifferent 'ontrol parameters appl$ for meals per #iems. *he follo ing parameters4 hi'h $o&#efine# in master #ata4 'an also be &se# for meals per #iems.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → TripReimbursement Amounts → Reimbursement Amounts (or Meals →'e(ine &n(luence o( Control Parameters< Meals


SAP AG of ;




2. )hoose *rip Pro+ision 9ariant/ %

3. )hoose the follo ing entries/

*iel" !roup ,alue ser +ction

*rip *$pe Stat&tor$ )op$ from *rip )hoose entr$

*rip A'ti+it$ *$pe )op$ from *rip )hoose entr$

Reimb&rsement Gro&p , AStat&tor$

)op$ from nfo t$pe 00 *ra+elPri+ileges

)hoose entr$

Reimb&rsement Gro&p , AEnterprise Spe'ifi'

)op$ from nfo t$pe 00 *ra+elPri+ileges

)hoose entr$

#.1.8.7 Per Diems $or Meals

se*ra+el A''o&nting allo s $o& to a''o&nt e penses in'&rre# for meals b$ per #iem. >or ea'h trippro+ision +ariant4 $o& 'an #e'i#e ho the 'ontrol parameters infl&en'e the #etermination ofreimb&rsement rates for meals per #iems.


IM! Menu Financial Accounting → Travel Management → Travel Expenses → TripReimbursement Amounts → Reimbursement Amounts (or Meals →Reimbursement Amounts (or Meals)2ours → Per 'iems (or Meals9MP': → 'e(ine Per 'iems (or Meals

Transaction Co"e SP'/2. Enter *rip Pro+ision 9ariant/ %

3. ,a(e the follo ing entries/

*iel" %ame 1. 3ntry 2. 3ntry #. 3ntry 6. 3ntry Description

Trip Countr+ >R >R >R >R >ran'e

Trip Region >ran'e

egin 0 0 200 0 0 200 0 0 200 0 0 200

En- 2 3 !!!! 2 3 !!!! 2 3 !!!! 2 3 !!!!

Trip T+pe S %&siness *rip

Trip T+pe E All *rips

Activit+ All *rips

R"rp M)A Stat. All Emplo$ees

R"rp M)A Stat. All Emplo$ees

Number o( 'a+s !! !! !! !!

SAP AG Page 2 of ;




*iel" %ame 1. 3ntry 2. 3ntry #. 3ntry 6. 3ntry Description

Number o( 2ours 3 23 2;

Currenc+ E7R E7R E7R E7R E&ropean E&ro

Tax7Free Amount 6400 2400 2;400

Reimbursement Amount

6400 2400 2;400

Customer Amount 6400 2400 2;400

#.1. Dialog Control

#.1. .1 De$ine Schema an" In"ivi"ual *iel" Control

se*rip s'hemas enable $o& to simplif$ tra+el e pense #ata entr$ for &sers in $o&r enterprise.Spe'ifi' inp&t templates are a+ailable for ea'h trip s'hema. )ertain fiel#s are either hi##en4 orpreset ith spe'ifi' +al&es. n or#er to #efine the s'reen 'ontrol an# #efa&lt +al&es a''or#ingl$4the trip s'hema "9 trip bet een plants has been 'reate# espe'iall$ for the enterprise-spe'ifi'trip t$pe " trip bet een plants .

Special $eatures o$ schema =, (trip &et>een plants)<

*he follo ing fiel#s are hi##en/ Trip Activit+ T+pe 4Per7'iem Accounting (or Meals 4Per7'iem Accounting (or Accommo-ations .

*he Trip T+pe< Enterprise7Speci(ic fiel# is +isible4 an# is preset ith the #efa&lt +al&e / ) Tripbet*een plants . *his fiel# is not rea#$ for inp&t.


IM! Menu Financial Accounting → Travel Management → Travel Expenses 'ialog an- Travel Expenses Control 'ialog Control 'e(ine Sc8emaan- &n-ivi-ual Fiel- Control


2. >iel# 5+er+ie Data Re'or# 5+er+ie * 06*/

*iel" %ame Description ser +ction an",alues

Comment

SPRAS @ang&age e$ E1

MORE& *rip Pro+ision 9ariant %

SC2EM *rip S'hema 0 4 !!4 P@4 SP4 9S

STE%T 1ame for *rip S'hema %&siness *rip4 *ra+el)alen#ar4 *ra+el Planning4"ee(l$ Report4 *rip

A#+an'es

3. >iel# 5+er+ie Data Re'or# 5+er+ie * 06S/

SAP AG of ;





Comment


SC2EM *rip S'hema 0

NUMR$ 1&mber Assignment for *rip1&mber Internal num&erassignment

&NAUS Domesti' nternational % %o Distinction

AN0UN Domesti' Depart&re Suppresse"

E&NME ,&lti#a$ *rip :

STE%T 5+erlapping *rips Allo e#

R#AN' *rip )o&ntr$ >R *rance

R"&ON *rip )o&ntr$ *rip )o&ntr$Gro&p *rip Region

*rance

01REA *rip *$pe/ Stat&tor$ %&siness *rip

ERE& *rip *$pe/ Enterprise-Spe'ifi'

All *rips

01T0T *rip A'ti+it$ *$pe All *rips

MS"&' Appli'ation Area

MS"NO S$stem ,essage 1&mber

$ERPF Per-Diem ,eals )he'(boSet

:

UEP01 Per-Diem for A''omo#ations)he'(bo Set

A''R;'EST Enter A##resses forDestinations

'3655 A##itional Destinations :

0F1$E *rip Segments :

A''R;Mileage Enter A##resses for @egs of*rips

COMPUTE;'&ST

)al'&late Distan'e

'3=55 A#+an'es :

'>>>> 7ser Data of *rip

'3>=5 Histor$ of *rip :

'345> )ost Assignment5+er+ie

:

'3455 )osts AssignmentEntire *rip

:

'345? )ost Assignment :

SAP AG Page 2! of ;





Comment

Stopo+er

'3453 )ost Assignmentn#i+.Re'eipt

:

'345@ )ost Assignment,iles ms

:

'3>65 A##itional nfoEntire *rip

:

'3@35 A##itional Re'eipt nfo :

A''&NFO;0M A##itional *rip Segmentnformation

:

'3 55 De#&'tionsDe#&'tions

FRUE2 De#&'tion%rea(fast

:

ES ON De#&'tion,eal )o&pon

'3 55;UNTER De#&'tion A''ommo#ations

:

#.1. .2 De$ault ,alues $or the Dialog

se

*his ,G a'ti+it$ for *ra+el ,anagement enables $o& to sa+e a #efa&lt +al&e for the +ehi'le t$pefor per-#iem an# flat-rate settlements. *his #efa&lt +al&e is in#epen#ent of the trip s'hema.


IM! Menu Financial Accounting Travel Management Travel Expenses 'ialog an- Travel Expenses Control 'ialog Control Store 'e(ault$alues (or 'ialog


2. >iel# 5+er+ie Data Re'or# 5+er+ie /

*iel" name Description ser +ction an" ,alues Comment


%

01PMF 9ehi'le *$pe ;lan?

F1T%T )ar

SAP AG of ;




#.1. .# Set up *iel" Control $or +ccount +ssignment /&@ectvia T',C/

sen the tra+el e penses a''o&nting #ialog4 it is possible to re'or# a 'ost assignment spe'ifi'ation

for the 'omplete trip4 a##itional #estinations stopo+ers 4 trip segment #istrib&tion4 or an$ re'eipts.*he &ser 'an #o this4 either &sing the entr$ area Alternative cost assignment in the tra+ele penses #ialog4 or f&n'tion enhan'e# 'ost assignments.

*he feat&re *R9)54 hose ret&rn +al&e is &se# as a +ariable (e$ for s'reen la$o&t of thea''o&nt assignment obCe't4 is a+ailable for this p&rpose.


IM! Menu Financial Accounting Travel Management Travel Expenses 'ialog an- Travel Expenses Control 'ialog Control Set Up Fiel-Control (or Account Assignment ObBect via TR$CO

Transaction Co"e SP'/ or P3 #

2. *he assignment to the parameter ta(es pla'e &sing the ret&rn +al&e ,5@GA.

3. )hange P9ie to *able ,aintenan'e to see the feat&re as it is #es'ribe# belo .

ine ,aria&le +rgument D /perations

0000 0 D ,5@GA

000020 0 D *R97G 7SER-PARA,E*ER J*R9JT

000030 0 0 K *R9)5L7SERGR57PI0 4

0000;0 06 %P K *R9)5L7SERGR57PI%P4

0000=0 0 UU K *R9)5L4

000060 UU K *R9)5L4

#.1. .6 ,aria&le ayout $or +ccount +ssignment /&@ects

sen the #ialog for tra+el e pense #ata entr$4 $o& 'an enter a 'ost assignment spe'ifi'ation for trips4

stopo+ers or re'eipts. At present4 onl$ 'ost 'enters sho&l# be entere# as a##itional a''o&ntassignment obCe'ts.


IM! Menu Financial Accounting Travel Management Travel Expenses 'ialog an- Travel Expenses Control 'ialog Control Set Up $ariable#a+out (or Account Assignment ObBects


SAP AG Page 3 of ;




)hanges are not ne'essar$ an# not re'ommen#e#.

#.1.A Travel 35pense Control

#.1.A.1 Posting o$ Pai" In"ivi"ual 'eceipts

sePai# re'eipts are re'or#e# in a trip for #o'&mentation p&rposes onl$. Do'&ments are poste#in#epen#entl$ of *ra+el ,anagement.


IM! Menu Financial Accounting Travel Management Travel Expenses

'ialog an- Travel Expenses Control Travel Expenses Control 'e(ine Posting o( Pai- &n-ivi-ual Receipts


2. >iel# 5+er+ie Data Re'or# 5+er+ie 9I* 021I /



%

R53 Posting ofRe'eipts Pai#b$ )ompan$

Pai# re'eipts are not poste#

#.1.A.2 Travel 35penses Control (35pert ,ie>)

sen this ,G a'ti+it$4 $o& 'an e#it the matri of a''o&nting r&les.

*he settings ha+e been pai# for the stan#ar# DE sol&tion as per the s'reen print belo .


IM! Menu Financial Accounting Travel Management Travel Expenses 'ialog an- Travel Expenses Control Travel Expenses Control TravelExpenses Control 9Expert $ie*:


2. >iel# 5+er+ie Data Re'or# 5+er+ie 9I* 021IA/

A''o&nting )ontrol in E pert 9ie / German A''o&nting

SAP AG of ;




1 2 # 6 7 8 A 9 1 2 # 6 7 8 A 9 1 2 # 6 7 8 A 9

Re'eiptsettlement

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

,ealssettlement

0 2 0 0 0 0 0 0 0 0 0 0 2 2 0 0 0 0 0 0 0 0 0 0

A''ommo#.Settlm.

2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

*ra+el 'ostsettlm.

0 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

5thersettlm.

3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

P&b. Se'torsettlm.

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

#.1.9 =age Types#.1.9.1 +ssign =age Types to Travel 35pense Types $or

In"iv. 'eceipt

se*he res&lts from *ra+el E penses are re'or#e# on the basis of age t$pes in the table R5*. *hismeans that $o& ha+e to re'or# a age t$pe for the ta -e empt part of the settlement amo&nt forea'h tra+el e pense t$pe.

n the 'ase of tra+el e pense t$pes for per #iems4 $o& m&st re'or# a age t$pe for both the ta -e empt an# ta able part a##itional amo&nts .

*he rele+ant inp&t ta in#i'ators are #etermine# b$ the t&rno+er ta la . *he stan#ar# settings'orrespon# to '&rrent terms an# 'on#itions.

*he tra+el e pense t$pe ,*% 'ar rental4 pai# #iffers from the stan#ar# an# has been assigne#the SAP stan#ar# age t$pe ,B63 *rip tra+.'osts 'omp.pai# .

Prere uisites*ra+el e pense t$pes ha+e been 'reate#.


IM! Menu Financial Accounting Travel Management &ntegration o( TravelManagement an- Pa+roll /age T+pes Assign /age T+pes toTravel Expense T+pes (or &n-iv. Receipts


2. >iel# 5+er+ie Data Re'or# 5+er+ie 9I* 06%;/

*iel" name Description 3ntry 1 3ntry 2 3ntry #

MORE& *rip Pro+ision % % %

SAP AG of ;




*iel" name Description 3ntry 1 3ntry 2 3ntry #

9ariant

SP01# *ra+el E pense*$pe

ESS H*@ @5)9

EN''A En# Date !!!! 23 !!!! 23 !!!! 23E"'A Start Date 200 0 0 200 0 0 200 0 0

PA OT Ser+i'e Pro+i#er

PT0%% Amo&nts are

#"AR# >irst "age *$pe ,B30 ,B 0 ,B30

#"AR2 Se'on# "age*$pe

#.1.9.2 +ssign =age Types to Travel 35pense Types $or PerDiems *lat 'ates

se*he res&lts from *ra+el E penses are re'or#e# on the basis of age t$pes in the table R5*. *hismeans that $o& ha+e to re'or# a age t$pe for the ta -e empt part of the settlement amo&nt forea'h tra+el e pense t$pe.

n the 'ase of tra+el e pense t$pes for per #iems4 $o& ha+e to re'or# a age t$pe for both theta -e empt an# the ta able part a##itional amo&nts .

*he rele+ant inp&t ta in#i'ators are #etermine# b$ the t&rno+er ta la . *he stan#ar# settings'orrespon# to '&rrent terms an# 'on#itions.*he tra+el e pense t$pe ,*% 'ar rental4 pai# #iffers from the stan#ar# an# has been assigne#

the SAP stan#ar# age t$pe ,B63 *rip tra+.'osts 'omp.pai# .

Prere uisites*ra+el e pense t$pes ha+e been 'reate#.


IM! Menu Financial Accounting Travel Management &ntegration o( TravelManagement an- Pa+roll /age T+pes Assign /age T+pes toTravel Expense T+pes (or Per 'iems ) Flat Rates


2. >iel# 5+er+ie Data Re'or# 5+er+ie 9I* 06%;/

*iel" name Description 3ntry 1


SP01# *ra+el E pense *$pe 9ERP

EN''A En# Date !!!! 23

SAP AG Page 3; of ;




*iel" name Description 3ntry 1

E"'A Start Date 200 0 0

PA OT Ser+i'e Pro+i#er

#"AR# * >r "age *$pe ,B20

#"AR2 "age *$pe A##. Amo&nt ,B2

#"ARP ".*$pe >late-Rate *a

#.1.9.# +ssignment o$ =age Type to Sym&olic +ccount

se*ra+el ,anagement enables $o& to str&'t&re the interfa'e to >inan'ial A''o&nting fle ibl$ &singthe so-'alle# initial a''o&nt assignment. *he initial a''o&nt assignment #etermines the postinga''o&nts an# 'ontrols the a''o&nts si#e #ebits 're#its .

>or this pro'ess4 $o& assign the follo ing #ata to ea'h age t$pe that $o& assigne# in the tra+ele pense t$pes for in#i+i#&al re'eipts an# per #iems/ A s$mboli' a''o&nt Oe penses 4 a s$mboli'a''o&nt for offsetting entr$4 an# if ne'essar$4 a se'on# s$mboli' a''o&nt O'learing espe'iall$ inthe 'ase of pai# re'eipts .

Sin'e the stan#ar# age t$pe ,B63 has been assigne# to the a##itional tra+el e pense t$pe,*% 4 an# there is alrea#$ a s&itable s$mboli' a''o&nt for this age t$pe in the stan#ar#s$stem4 it is not ne'essar$ to ma(e an$ ne entries here.

Prere uisites*he appropriate age t$pes ha+e been assigne# to the tra+el e pense t$pes.


IM! Menu Financial Accounting Travel Management &ntegration o( TravelManagement an- Pa+roll /age T+pes 'e(ine Assignment o( /ageT+pe to S+mbolic Account


2. >iel# 5+er+ie 9I* 06 /

TripProvision,ariant

=age Type ,aria&leey

3n" Date Start Date Sym&olic +ccount+ssignment

% ,B 0 3 . 2.!!!! 0 .0 .200 ? 0

% ,B20 3 . 2.!!!! 0 .0 .200 ?20

% ,B2 3 . 2.!!!! 0 .0 .200 ?20

% ,B30 3 . 2.!!!! 0 .0 .200 ?30

% ,B80 3 . 2.!!!! 0 .0 .200 ?80

% ,B;0 3 . 2.!!!! 0 .0 .200 ?;0

SAP AG Page 3= of ;




#.1.1 Trans$er to +ccounting

#.1.1 .1 Conversion o$ Sym&olic +ccount to 35pense +ccount

se*he in'&rre# trip 'osts are poste# to #ifferent e pense a''o&nts4 #epen#ent on their tra+ele pense t$pe. *he stan#ar# 'hart of a''o&nts is 000 .

*he offsetting entr$ is ma#e in the emplo$ee s '&stomer +en#or a''o&nt that is lin(e# to theirpersonnel n&mber. 1o pro+ision is ma#e for posting to 'learing a''o&nts.

*he tra+el e pense t$pe ,*% 'ar rental4 pai# #iffers from the stan#ar#. t has been assigne#&sing the s$mboli' a''o&nt 30 to the follo ing e pense a''o&nt/ Trip costs D transport an-air(are 9recpts)(lat rate: .

Prere uisites

*he appropriate G @ a''o&nts ha+e been 'reate# in the stan#ar# 'hart of a''o&nts 000706I)oreI> .


IM! Menu Financial Accounting Travel Management Travel ExpensesTrans(er to Accounting Conversion o( S+mbolic Account to Expense

Account


2. Enter )hart of A''o&nts/ P)>

3. Sele't Pro'e#&re/ )&stomer +en#or trip 'osts postings V *ransa'tion HRP!eneral m +ccount

RR U P

;. Sele't Posting e$

De&it Cre"it

2 3

=. Sele't R&les

De&it Cre"it !eneral Mo"i$ication

:

6. Sele't Pro'e#&re/ *rip 'osts postings4 e pense a''o&nts V *ransa'tion HR*

!eneral m +ccount

0 62= 00

20 62= 00

30 62= 00

;0 62= 00

SAP AG of ;




=0 62= 00

60 ;28600

!0 ;2=000

!= ;2=000

%S ;28600

. Sele't Posting e$

De&it Cre"it

;0 =0

8. Sele't R&les

De&it Cre"it !eneral Mo"i$ication

:

#.1.1 .2 +ssign Su&stitute Cost Center

sen the #ialog for tra+el e pense #ata entr$4 $o& 'an enter a 'ost assignment spe'ifi'ation for trips4

stopo+ers or re'eipts. At present4 onl$ 'ost 'enters sho&l# be entere# as a##itional a''o&ntassignment obCe'ts.

*he transfer report enables $o& to s&bstit&te non-postable )5 obCe'ts ith the 'ost 'enter that is'&rrentl$ +ali# in *ra+el Pri+ileges info t$pe 00 . f this 'ost 'enter is not postable either4 thes$stem s&bstit&tes the original )5 obCe't ith a s&bstit&te 'ost 'enter from table * A3G. *hes$stem #o'&ments all s&bstit&tions in the trip transfer #o'&ments in the posting r&n. *hat means

that $o& 'an reassign these s&bstit&tions man&all$ at a later stage.*o ens&re that a arning an# not an error message is iss&e# hen the a''o&nt assignment is'he'(e#4 the 'ost 'enter 0; has been #efine# in table * A3G. "hen $o& 'reate the postingr&n4 ens&re the Replace incorrect CO obBect fiel# is a'ti+e.

Prere uisites)ost 'enters ha+e been 'reate# %%30I)ostProfit)enter .


IM! Menu Pa+roll Pa+roll France Reporting (or Posting to Accounting Activities in R/ S+stem Assign Substitute Cost Centers


2. >iel# 5+er+ie Data Re'or# 5+er+ie * A3G/


U0RS )ompan$ )o#e 000

SAP AG Page 3 of ;




"S ER %&siness Area 000

0OST# )ost )enter 000000 0

#.1.11 Integration

#.1.11.1 +ctivate 'e uest Plan 35pense 'eport in TravelManager

sen or#er to &se the *ra+el ,anager transa'tion *R P for inp&tting tra+el e penses4 $o& m&st

a'ti+ate the 'omponents for e#iting tra+el reF&ests an# tra+el e pense reports.


IM! Menu Financial Accounting Travel Management &ntegration o( TravelPlanning an- Travel Expenses Settings (or Travel Manager

Activate Re uest)Plan)Expense Report in Travel Manager an- (or /eb'+npro


2. >iel# 5+er+ie Data Re'or# 5+er+ie 9I* 021I5/



%

R3 E#it *ra+elReF&ests4

'he'(e#

R3= E#it *ra+elPlans4

'he'(e#

R36 E#it *ra+elE penseReports4

'he'(e#

#.1.11.2 Deactivate Integration o$ Travel Planning 4 Travel35penses

seSin'e onl$ the *ra+el E penses 'omponent is in &se4 the integration of *ra+el Planning to *ra+elE penses is #ea'ti+ate#.


SAP AG of ;




IM! Menu Financial Accounting Travel Management &ntegration o( TravelPlanning an- Travel Expenses Activate &ntegration< Travel Planning 7Travel Expenses


2. >iel# 5+er+ie Data Re'or# 5+er+ie /



%

&NTP# ntegration of*ra+el Planning

Desele't the 'he'(bo

#.2 Master Data $or Travel Management

#.2.1 Create 3mployeesen this step4 $o& 'reate an emplo$ee for the tra+el management s'enario.

Proce"ure. A''ess the a'ti+it$ &sing one of the follo ing na+igation options/

S+P Menu 2uman Resources B Personnel Management B Administration B HR Master Data B Personnel Actions

Transaction Co"e PA40

2. Sele't a'tion t$pe 2iring Service Provi-er .

3. n the From fiel#4 enter 1. 1.2 an# in the Personnel no. fiel#4 enter 9996 1 .

;. )hoose Execute .

=. 5n the s'reen Create Actions maintain the #ata as sho n in the table belo /

Personnelnum&er Position 3mployee

!roupPersonnel+rea

3mployeeSu&group

!!!;0 000

6. )hoose Enter .

. Sa+e $o&r entries.

8. 5n the Create Organi,ational Assignment s'reen maintain the #ata as sho n in the tablebelo /

Personnelnum&er Cost Center Personnel Su&area Payroll +rea

!!!;0 0 0 0 %

!. )hoose Enter .

SAP AG Page 3! of ;




0. Sa+e $o&r entries.

. 5n the Create Personnel 'ata s'reen maintain the #ata as sho n in the table belo /

Pers%o Title ast %ame *irst %ame ;irth Date anguage %ationality

!!!;0 ,rs ,imi ,i'hel !. 2. !=2 E1 >R

2. )hoose Enter .


;. 5n the Create Planne- /or time s'reen enter /or sc8e-ule rule %00.

=. )hoose Enter .


. 5n the Create Travel Privileges s'reen set >lag C8anges Permitte- to Trip in area Compan+Co-e C8anges.

8. )hoose Enter .

!. Sa+e $o&r entries.

20. 5n the Create Time S8eet 'e(aults s'reen maintain the #ata as sho n in the table belo /

Personnelnum&er

Controlling+rea Cost Center +ctivity Type

!!!;0 000 0 blan(

2 . Sa+e $o&r entries.

#.2.2 Create ,en"or $or Travel

se*he ser+i'e s'enarios reF&ire a +en#or for 'ommer'ial tra+eler.

Proce"ure

. A''ess the transa'tion 'hoosing one of the follo ing na+igation options/

Transaction co"e XK01

S+P Menu Accounting → Financial Accounting → $en-ors → MasterRecor-s → Central Maintenance → Create

2. Sele't Create ven-or / 5n the initial S'reen enter ven-orG compan+ co-e an- Account groupith +al&es from the table belo . *hen 'hoose Enter.

,en"or %ame Company Co"e +ccount !roup

%!!!;0 ,imi ,i'hel 000 RE

SAP AG Page ;0 of ;




3. 5n the Create $en-or < A--ress screen 4 enter NameG Searc8 term 3G StreetG 2ouse numberGPostal 'o#e4 )it$4 )o&ntr$4 *ime one4 *a C&ris#i'tion 'o#e 4 Region4 *elephone4 >a 4 then'hoose 1e t S'reen. >8 .

,en"or %ame Search Term City Country anguage

%!!!;0 ,imi ,i'hel , )HE@ : >R >R

;. 5n the Create $en-or< Pa+ment transactions screen 4 enter the follo ing +al&es/

,en"or Ctry ;an? ey ;an? +ccount C;

%!!!;0 >R 300030 =2 0002003638; 28

=. 5n the Create $en-or< Accounting in(ormation accounting s'reen4 enter Recon. accountGSort 0e+ an- Personnel number 4 then 'hoose Next Screen >8 .

,en"or Re'on. a''o&nt Sort e$ Personnel n&mber

%!!!;0 ;0 00 00! E t.#o' n&mber !!!;0

6. 5n the Create $en-or< Pa+ment transactions accounting s'reen4 enter Pa+t Terms an-Pa+ment met8o-s 4 then 'hoose Next Screen >8 .

,en"or Payt Terms Payment Metho"s

%!!!;0 000 9

. )hoose Save .

'esult*he +en#or master #ata for the emplo$ee has been 'reate#.