19/02/2001 - cyclades kick off meeting what a european co-ordinator expects from his partners and...
TRANSCRIPT
19/02/2001 - Cyclades Kick Off Meeting
What a European Co-ordinator
expects
from his partnersand what a European Consortium expects from his Co-ordinator
Rémi RONCHAUD
European Research Consortium for
Informatics and Mathematics
19/02/2001 - Cyclades Kick Off Meeting
• Partnership– 5 principal contractors
Duration– 30 months – Starting date 1.02.2001– Ending date 30.07.2003
• European Community Funding– Maximum of 1 200 555 euros
Facts
19/02/2001 - Cyclades Kick Off Meeting
• Co-ordinate the work, especially the interaction between the different work packages
• Control the work, ensure Project objectives’ achievement
• Resolve conflicts between partners
• Support and Manage the Information flow
• Intermediary between the Contractors and the Commission
• Manage/Distribute project funds
Co-ordinator ’s role
19/02/2001 - Cyclades Kick Off Meeting
• Organised by the Co-ordinator
• All partners should participate
• Validate goals and milestones
• Agree on management and general Administrative process
• Agree on Technical and Quality standards
• Develop a shared view of the project
Kick off meeting
19/02/2001 - Cyclades Kick Off Meeting
• Communication flow
• Common format to exchange documents : Word or/and pdf ?
• E-mail use
• Web site• Public pages• Restricted pages
• Staff and students exchange (staff, PhDs...)
• Collaborative tools (BSCW...)
• Phone and fax are not forbidden .
Create List of phone and fax numbers for every partner.
Communication
19/02/2001 - Cyclades Kick Off Meeting
Project Technical Committee
Project Management Committee
Project Managers
Management structure
WP 1leader
WP 8leader
Project manager WP 9
WP 2leader
WP 3leader
WP 4leader
WP 5leader
WP 6leader
WP 7leader
19/02/2001 - Cyclades Kick Off Meeting
Project Progress report (every 6 months) At the work package level
Advancement of the work - half a page per WP (.doc format)Manpower Used for each WP - 1 table per partner (.xls format)
Deliverable• Scientific reports• Prototype• Study
• Consensual Deliverable (validated by partners and Coordinator)• Strong Mandatory deadline
Costs Statements (due at t+12, t+24, and t+30)
Annual and Final report
Reports
19/02/2001 - Cyclades Kick Off Meeting
EC
Co-ordinator
Partners
Progress reports
Deliverables
Cost statements
Changes
Review
Payments
Amendments
EC rules
http://www.cordis.lu/fp5/mod-cont.htm
19/02/2001 - Cyclades Kick Off Meeting
Financial Contribution
• It is not a subvention, all costs MUST be justified: Manpower, Durable Equipment, Consumables, Computing IPR Protection, Subcontracting, Travel and Subsistence Other specific costs, Overhead, Co-ordination costs
Supporting documentation has to be available for Audit
Advance Payment within two months from signature
Intermediate payments after each Costs Statement
Guarantee Retention of 15%
19/02/2001 - Cyclades Kick Off Meeting
Budget
Total Commission AdvanceCosts Contribution Payment
ERCIM 111 384 55 689 16 707 CNR - IEI 831 897 415 948 124 784 FORTH 239 479 119 738 35 921 GMD 719 163 359 580 107 874 UniDo 249 600 249 600 74 880 Total 2 151 523 1 200 555 360 166
in euros
19/02/2001 - Cyclades Kick Off Meeting
Annual Review
• Assess the work of the project against its contractual obligations
• Results : Continue, Modify, Red flag
Publications, Conferences, Workshops
Concertation meetings
• Co-operation with other projects• Financed from the Contractual budget
Review and Dissemination
19/02/2001 - Cyclades Kick Off Meeting
Pre-existing know-how
• Necessary to carry out the project
• Acquired before or in parallel with the project
• Property of the partner that brings the know-how to the consortium
Knowledge
• Results, information and rights, obtained under the project
• Acquired from the project
• Property of the partner that has generated the knowledge
Access rights
• Royalty-free basis, favorable conditions, market conditions
• Non exclusive basis
http://www.cordis.lu/ipr-helpdesk/
IPR
19/02/2001 - Cyclades Kick Off Meeting
• Fifth Framework Programme
– Scientific co-ordination• C Thanos
– Administrative and Financial co-ordination• B Le Dantec / R Ronchaud
Who does what ?
19/02/2001 - Cyclades Kick Off Meeting
ERCIM Websitehttp://www.ercim.org/
ERCIM Newsquarterly magazine (free subscription)
For further information