18 april, 2008 · pakistan (cuin registration no. 0033819) under section 42 of companies ordinance...

ISLAMIC RELIEF Islamic Relief in Pakistan is registered with the Securities and Exchange Commission of

Pakistan (CUIN Registration No. 0033819) under Section 42 of Companies Ordinance 1984

“Inspired by our Islamic faith and guided by our values we envisage a caring world where communities are

empowered, social obligations are fulfilled and people respond as one to the suffering of others.”

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Tender Pack

PROPOSAL FOR: Supply and Installation of Automatic Weather Station in District Quetta, Baluchistan

ADVERTISMENT DATE: September 17, 2020

TENDER DOCUMENTS ISSUANCE: September 17, 2020 to October 07, 2020 Before 1400 Hours

DOCUMENTS SUBMISSION DATE: October 07, 2020 before 1400 Hours Bids shall be open on the same day at 1430 in the presence of participated bidders





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CONTENTS

1. Invitation to Bid

2. Instruction for preparation of Bids.

3. Questionnaire (supplier’s general business info)

4. Pricing

5. Terms and Conditions

6. Eligibility Criteria

7. Evaluation Criteria

8. Bid Submission Requirements

9. Supplier Screening Form

10. Queries………… write us

11. Complaint…. write us

Annex-A (Technical Specifications)





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F. No: IRP/RAPID/08/20 September 17, 2020

1- Invitation to Bids

Subject: Supply and Installation of Automatic Weather Station.

1. Islamic Relief (IR) is an International Non-Governmental Humanitarian Organization (NGO) providing humanitarian aid during emergencies and working for long-term development of the world’s poorest people.

2. Islamic Relief (Pakistan) takes this opportunity to request you to quote the prices for the Supply and Installation of Automatic Weather Station for its RAPID project in District Quetta, Baluchistan. The tender document are enclosed herewith. More details of the required Automatic Weather Station are provided in Tender Documents.

3. Supplier will be selected under “Single stage, One envelope” method and procedures described in this Tender Document, in accordance with the Procurement Procedures set out by the Islamic Relief for its management functions.

Please inform us in writing on the following email address that you have downloaded the documents from IR website and interested to participate in the bidding process: [email protected]

The IR’s representative is:

Farhat Imran Manager Supply Chain & Services Plot 10-A, Street 87, G-13/1, Islamabad Telephone: +92(51)(2114212-17) Email: [email protected]

Yours sincerely,

Farhat Imran Manager Supply Chain & Services

mailto:[email protected]






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2: Instructions for Preparation of Bids Definitions (a) “Agreement” means the Agreement signed by the Parties and

all the attached documents.

(b) “IR” means the Islamic Relief with which the selected supplier/firm signs the Agreement for the supply of product/services.

(c) “Supplier” means legally-established Firm, duly registered with Tax authority in income tax and sales tax, which shall provide the services to the IR under the Agreement.

(d) “Contract” means the legally binding written agreement signed between the IR and the Supplier/Firm and which includes all the attached documents listed in the agreement

(e) “Day” means calendar day.

(f) “Instructions to Supplier” means the document which provides the Suppliers/Firms with all information needed to prepare their Bids.

(g) “in writing” means communicated in written form (e.g. by mail, e-mail, fax, including, if specified in the Data Sheet, distributed or received through the electronic system used by the IR) with proof of receipt.

(h) “Tender” means the document prepared by the IR for the selection of supplier/firm.

1. Pre-Bid Meeting

1.1 Suppliers/Firms should familiarize themselves with the assignment conditions and take these into account in preparing their request for bids. To obtain first-hand information on the assignment, suppliers/firms are encouraged to visit the IR before submitting a bids and must attend a pre-bid meeting on Thursday i.e. September 24, 2020 at 1500 hours. Suppliers/Firms may contact the IR’s representative named below, to obtain additional information on the pre-bid meeting:

Procurement Committee Islamic Relief (Pakistan) Plot 10-A, Street 87, G-13/1, Islamabad

Telephone: +92(51)(2114212-17) Email: [email protected]

1.2 Suppliers/Firms shall bear all costs associated with the preparation and submission of their bids and agreement negotiation. The IR is not bound to accept any bid, and reserves the right to annul the selection process at any time prior to Agreement award, without thereby incurring any






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liability to the suppliers/firms. Specifically, the IR reserves the right to accept or reject any or all bids. However, the IR shall, upon request, communicate to any supplier/firm which submitted a bid, the grounds for its rejection of all bids, but is not required to justify those grounds.

Bids Validity

1.3 Bids will remain valid for 90 days after the submission date i.e. until: December 16, 2020.The IR will make its best effort to complete procurement process in this period. Should the need arise, however, the IR may request Suppliers/Firms to extend the validity period of their bids. Suppliers/Firms who do not agree have the right to refuse to extend the validity of their bids, resulting which they shall be treated out of the competition/selection process.

2. Clarification and Amendment of Tender Document

2.1 Suppliers/Firms may request a clarification of any of the Bid documents up to seven (07) days before the bid submission date. Any request for clarification must be sent in writing or by standard electronic means to the IR’s representative. The IR will respond in writing or by standard electronic means and will send written copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Suppliers/Firms. The address for requesting clarifications is:



2.2 At any time before the submission of Bids, the IR may amend the bidding document by issuing an addendum in writing or by standard electronic means. The addendum shall be sent to all Suppliers/Firms and will be binding on them. Suppliers/Firms shall acknowledge receipt of all amendments.

Taxes 2.3 The Supplier/ Firm shall be subject to local taxes (such as: value added or sales tax, duties, fees, levies) on amounts payable by the IR under the Agreement. Taxes shall be deducted at source, wherever required under the law. IR will not reimburse any tax paid by the Supplier/ Firm.






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3. Submission, Receipt, and Opening of Bids

3.1 The bids must be sent to the IR’s representative and received no later than October 07, 2020 at 1400 hours on the following address:



Any bid received by the IR after the deadline for submission shall be returned unopened.

3.2 Bids shall be opened on the due date for submission at 1430 local time in the presence of representatives of the firms who shall choose to be present.

4. Bids Evaluation

4.1 From the time the Bids are opened to the time the Agreement is awarded, the Suppliers/ Firm should not contact the IR on any matter related to its bid. Any effort by Suppliers/Firms to influence the IR in the examination, evaluation, ranking of bids, and recommendation for award of Agreement may result in the rejection of the Suppliers/ Firms’ bids.

5. Confidentiality 5.1 Information relating to evaluation of bids and recommendations concerning awards shall not be disclosed to the Suppliers/ Firms who submitted the bids or to other persons not officially concerned with the process, until the publication of the award of Agreement. The undue use by any Suppliers/ Firm of confidential information related to the process may result in the rejection of its bid and may be subject to the provisions of the guidelines relating to fraud and corruption.






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3. CONFIDENTIAL QUESTIONNAIRE Company Information

Question Response

Full Legal and Trading Name.

Date of Registration of your company (please attach certificate)

Full address.

Registered place of business (if different from street address).

Name the contact within your organization to whom all correspondence regarding this should be addressed. This include Cell#, Email Address

Company website & email address.

Name and position of person authorized to enter into negotiations and sign any formal agreement.

Company registration details such as, i. Registration numbers ii. VAT Registration number iii. Trade license number

(copy must be attach)

Name of other key contacts: Director/s. Sales/Orders. Technical Support.





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Business Information

Question Response

Provide a brief description of your Company profile and structure, size and location(s) including a brief overview of your marketing and the scope of operations and styles manufactured. Relationships with any parent company (if applicable).

Include details of third party contractors where applicable. Details of joint venture arrangements (if

applicable).

List of Products/Services

List of Major Clients

Details of your company’s experience in the manufacture or supply of similar items, keeping in view the following points:

i. Name of company/INGOs ii. Contract Value iii. References

(Pos/ agreements copy must be attach)





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Banker’s Detail:

Question Response Bank Name, Account Title, branch and total turnover in PKR of last year

Trade Reference (only for Relevant Nature of Projects): 1 2 3 4

Name of Organization

Contact name and phone number

Description of items/services delivered

Quantity

Date contract awarded

Date contract Completed

Value of Contract in PKR





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4. Pricing M/s _________________ Date: ________, 2020

Ref. #________________

Islamic Relief (IR) is an International Non-Governmental Humanitarian Organization (NGO) providing humanitarian aid during emergencies and working for long-term development of the world’s poorest people.

Islamic Relief (Pakistan) takes this opportunity to request you to quote the prices for the Supply and Installation of Automatic Weather Station for its RAPID project in District Quetta, Baluchistan as per following details:

S.No. Description of Material Qty. Unit Brand Offered (If applicable)

Unit Price Amount

1 Supply and Installation of Automatic Weather Stations as per the specifications available as Annex-A

1 Nos

Total Amount for the supply, installation and training of Automatic Weather Station inclusive of all kind of govt taxes

Delivery Time 60 Calendar Days after award of Contract Delivery Location District Quetta Baluchistan

5. General Terms & Conditions General 1- Supplier will be required to provide CDR/DD amounting 5 % (in the name of “Islamic Relief”).

CDR/DD will be returned to unsuccessful bidders after decision of tender. Tender without CDR/DD will not be considered.

2- The CDR/DD of selected will remain with IR till the completion of the project. 3- All prices must be quoted in Pak rupees. 4- Prices quoted shall be Delivered Duty Paid (DDP) at the identified locations i.e. District Quetta

Baluchistan. 5- Any damage, loss, theft and demurrages outside the premises of Islamic Relief (Pakistan) shall

be the responsibility of supplier / agent. 6- Withholding tax & GST as per government prevailing rates shall be deducted at the time of

payment. 7- Payment shall be made in the form of cross cheque within 21 days after acceptance of delivery

and subsequent submission of the invoice to the Islamic Relief (Pakistan). 8- Islamic Relief reserves the right to reject any or all bids without assigning any reason thereof. 9- Incomplete Bids/ documents shall not be entertained. 10- Companies will be shortlisted based on their eligibility and qualifying in evaluation criteria. 11- Minimum warranty of products (where applicable) will be at least 1 year.





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12- Supplier will be responsible to ensure the complete supplies, installation, training and warranty at the complete satisfaction of IR during and after the completion of project.

13- Suppliers are encourage to present in the bid opening meeting as well as in pre-bid meeting which is scheduled on September 24, 2020 at 1500 Hours.

6. Eligibility Criteria

4.1 Registered company/firm/organization/Individuals. 4.2 Having NTN and GST and active on taxpayer list

4.3 Having minimum three years’ experience in supply and installation of similar

nature of work.

4.4 Submission of 5% CDR/DD of the total quoted value. Note: Please provide documentary evidence to prove your company eligibility.

7. Evaluation Criteria for Bid 5.1 Islamic Relief will scrutinize the offers to determine whether it is complete? 5.2 Whether calculation errors have been made in the offer? 5.3 Whether required technical documentation has been furnished? 5.4 Whether the documents have been properly signed.

Note: Offers with incorrect information or not supported by documentary evidence, wherever called for, would be summarily rejected.

5.5 Evaluation criteria will be Given Specifications, Quality, Price and Delivery time respectively of the items. Deviation from specifications stipulated may make the offer liable for rejection.

Evaluation Criteria

Given Specification

Relevant Experience

Working Experience in Baluchistan

5.6 For proper scrutiny, evaluation and comparison of offers, Islamic Relief may, at its discretion, ask some or all vendors for clarification of their offer.

8. Bid Submission Requirements 6.1 The following documents should be accompany the tender

Updated Company Profile with all registration certificates

Relevant Purchase Orders, Agreements and completion certificates

CDRs/DDs 5% of the total bid value

6.2 Sealed Bids addressed to “Procurement Committee” should be drop in quotation box placed at AN Arcade Plot # 10-A, St. # 87, G-13/1, Islamabad latest by 1400 hours on or before October 07, 2020. Bids will be open at 1430 Hours on the same day.

Note: Bidder shall notify Islamic Relief SC department regarding their participation at time of bid submission.





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6.3 Validity of Price Prices shall remain valid for at least 90 days from the date of opening. If the last date falls on a holiday, the validity shall be extended to the next working day of the Company thereafter. For Islamic Relief __________________Sig & Seal of bidder_____________________





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9. Supplier Screening Form Company Information:-

Company Name (as appeared on Registration Document): ______________________________________

Company Address: _____________________________________________________________________

Country: _____________________ Telephone: ________________ Website: ______________________

Director(s) names (Please ensure you enclose proof of identity of director(s) e.g. passport copy or ID card)

Has the organization been convicted of any criminal offence?

Yes No

Does the organization have any relationship with current IR staff in the following capacity?

Personal/Family Yes No

Business Yes No

If you have answered YES to any of the above then can you please state in detail the relationship you have and with whom

How did you hear about IR’s service request? ________________________________________________

Please note that it is compulsory for the following to be provided to us: 1. Company Registration 2. Photo copy of ID/Passport of Directors

Consent

Our organization is not involved in and does not support any activity which is considered illegal by the Government of ____________________(insert Country) or under the International Laws Community or what may be termed a ‘terrorist activity’

I confirm that the above information is accurate to the best of my knowledge. I have not withheld information.

Name: ___________________________________

Position: __________________________________

Sign & Official stamp: ________________________

Date: _____________________________________ We will treat your personal information as confidential and your details will not be shared with anyone else. The information on this form is required for the purpose of providing security screening.





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Internal Use

Received by (local office): Name Position Date

Information sent to (HQ): Name Date

10. Queries……… please write us All queries has to be addressed during the Pre-bid meeting, however If having any query on tender document, suppliers/firms may also write to us on [email protected] before and during the pre-bid meeting. No query will be entertained after pre-bid meeting.

11. Complaints……… please write us If you see any violation of rights or any incident of corruption, please contact us at:

[email protected]

Islamic Relief has zero tolerance for corruption & bribery and is committed to listen and Address any violation of rights of aid workers, suppliers, contractors and our beneficiary communities.







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Annex-A

TECHNICAL SPECIFICATIONS OF

AUTOMATIC WEATHER STATION (AWS) FOR

PAKISTAN METEOROLOGICAL DEPARTMENT

QUETTA.





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Automatic Weather Station (state-of-the-art technology according to WMO)

1. Supplier’s Responsibilities: Supplier shall have to provide:

Supply all components of each Weather Station; Perform the factory integration Develop and document all operating procedures; Calibrate all sensors and tag the calibration date/time; Verify and document performance; and Provide after sale service for at least 2 years of its supply to CCC. Standard Mast / Steel Tower (Galvanized) Factory Training Installation

2. AWS System Overview:

Supplier should provide the following items to the Pakistan Meteorological Department Quetta and should notify if and whenever any one of the components becomes obsolete. As each remote

station collects data from its respective sensors, it should record, store data and transmit to Central Station PC via FTP with acknowledgement. Highlights of the system are as follows.

3. Scope of Work:

Automatic Weather Stations (01 Nos – WMO Compliant) comprising;

Data Loggers having Meteorological data Transmission capability to Central Station Computer. NEMA 4 type housing containing Data Logger, with input compatible with Sensors

Power supply system including solar panel, battery, regulator, and all necessary cabling

Separate Wind Speed and Direction Sensors to decrease turbulence and mutual influence during measuring (Option of Ultrasonic wind speed and wind direction sensor should also be added)

Combined Air Temperature and Humidity Sensor

Atmospheric Pressure Sensor

Precipitation Sensor (Tipping Bucket and weighing mechanism Pluvio)

Solar Radiation Sensor with option of four component (Upper and Lower Pyrgeometer, upper and lower Pyranometer) Net Radiometer

Soil temperature and moisture sensor Tower for AWS installation (10 m in three sections, with a 1.5 m top tube)

4. Technical Specifications of Automatic Weather Station (AWS):

AWS should consist of sensors like Wind speed, Wind direction, Snow Level Sensor, snow scale, Environment Temperature, Humidity, Atmospheric Pressure, Solar Radiation, Upper and lower pyranometer, Upper and lower pyrgeometer, Visibility, soil temperature moisture and Rainfall Sensors. In AWS, necessary hardware / software must be available to plug-in different





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communication systems. The supply should be made at Pakistan Meteorological Department Quetta.

The AWS should comprise of:-

A. HIGH PERFORMANCE DIGITAL DATA LOGGER:

A multipurpose Meteorological Data Measurement Logger to receive data from various meteorological sensors and store the values within itself in a solid-state smart media flash card type memory. Data should be measured as frequently as once every 5 sec. and stored in user selectable time intervals (5 min, 10 min, 30 min, 1 hour) intervals with time tags. The stored data should be retrieved by removing the flash card and by delivery to Central Station computer system via FTP with acknowledgement. The unit should be able to handle various types of sensors with digital, analog and pulse type outputs.

The minimum specifications to be attached to the logger would be; Minimum Specifications of Logger:

Operating System: open source with web-browser interface. Stored Program Dedicated to sensors mentioned in clause 3.Operating Temperature: - 30 ~ + 70 C° operation Operating Voltage: 9~18 V DC operation Processor: 32 bits A / D Converter: 12/24 bits Power management battery control. With external GSM/GPRS modem for data transmission via GSM/GPRS network.

SIM Card: 3 V or 1.8 V With external antenna.

The logger should be compatible with IRIDIUM/GOES/INMARSAT/ETHERNET connectivity Data Logger should have external memory card for data storage up to 03 years.

Inputs: • 4 programmable analogical high-resolution inputs (24Bit) • 4 programmable analogical high-resolution inputs (12Bit) • 5 programmable frequency inputs up to 2000Hz/channel • 4 programmable ON/OFF or frequency outputs • 4 programmable 12Bit 0~2Vdc analogical outputs • 2~6 serial ports RS232, RS485, SDI, 2 USB, 1 lan Ethernet port 10/10Mbits

Communication Ports: RS-232 RS-485 Simultaneous communication on all ports.





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Storage: Program Memory: 32 MB or more USB Memory: 8 GB or more Should be able to store all data, plus separate register for 8 hourly average, 24 hourly average,

weekly average and monthly average, programmable via web interface without any proprietary software .

LCD Display:Min 2 lines x 20 characters Alphanumeric Display for live data including power supply.

Watchdog Timer: System reset upon microprocessor failure. 5. Web Software:

The system must be supplied with the following software’s:

PC based - configuration web software to configure and install each sensor, without proprietary license.

PC based - set up program to set how measurements are to be done by sensor and how data is to be stored, web software without proprietary license

PC based web software to retrieve data from the data logger and display different parameters in read-able form and export data, without proprietary license

PC based – Presentation and Display web software to display instantaneous and stored data in suitable tabular and graphic format up to 30 days.

Unlimited accounts creation capability with different customized levels of permissions. Accessibility of logger from pc, tablets and cell phones and can perform configuration in

loggers remotely. Should be able to be compatible with its own older versions of hardware (loggers).

Data logger should be Modbus enabled for SCADA connectivity Example of a Typical AWS Data Logging System The AWS Data Logger should measure a value (or compute an average) for the following sensors every 2 minutes. Measure or average values are logged with frequency of 5 seconds and store in 10 minutes interval with time lags (programmable via Web-browser interface without proprietary software and license).

Wind Direction – Measured (Instantaneous)

Relative Humidity Measured(Instantaneous)

Dew point Temperature (Instantaneous)

Temperature – Measured (Instantaneous)

Upper and Lower Pyranometer –Measured(Instantaneous) Upper and Lower Pyrgeometer – Measured (Instantaneous)

Tipping Bucket / Weighing Mechanism Rain Gauge – Measured (Instantaneous)

Present Weather (Instantaneous)

Wind Speed – Measured (Instantaneous)





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Wind Speed – Averaged

Wind Direction – Averaged

Barometer – Measured (Instantaneous) Amount of rain since last measurement Amount of rain since midnight Peak instantaneous wind speed in a two-minute interval. Used for processing unit vector wind direction

6. CASING FOR LOGGER: The logger must be housed in a ruggedized; Water and Dust Proof sealed reinforced fiberglass lockable enclosure IP66 that can with stand direct exposure to harsh environment. The casing should be mountable on the steel tower. In order to protect from excessive heat/ cold, the enclosure should be provided with radiation shield.

B. SOLAR PANEL:

Photo voltaic solar panel; to charge batteries from solar energy, 12Volt and min 60-Watts power

Capable of keeping the battery afloat round the year. In case of heated sensors the solar panel dimensions should be adequate to power consumption of the system.

i) CHARGE REGULATOR: To be integrated into data logger for batteries up to 60 Ah, or external for bigger batteries ii) STORAGE BATTERY:

Sealed maintenance free, rechargeable lead acid battery; 12Volt, 60AH with high quality instrumentation class terminals and connection cable RED+BLACK.

In case of heated sensors, a separated battery should be considered, adequate to power consumption of the heating. This allows the system to work and transmit also in bad weather conditions, and data logger will regulate and eventually turn off the heating when battery’s voltage is detected under a specific threshold.

C. SENSORS FOR AWS: i. Wind Speed sensor and Direction Sensor according to WMO:

An alternative solution of measuring wind speed and wind direction through ultrasonic sensors should also be mentioned.





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a). Wind Speed Sensor according to WMO:

The required wind speed sensors should have dirt and water resistant construction and corrosion resistant materials with the following specifications and requisite mounting hard ware and cable.

Type of sensor: 03 Cup type, First Class IEC61400:12-5 classification Measuring range: 0.3 to 75 m/s Starting threshold: <0.4 m/s Linearity: R> 0.99998 Accuracy: + 0.2 m/s or better Operating temperature: -30 ~ +70° C

b). Wind Direction Sensor according to WMO:

The required wind direction sensors should have dirt and water resistant construction and corrosion resistant materials with the following specifications and requisite mounting hard ware and cable

Type of sensor: min 12 bit optical encoder Measuring range: 0 to 360 Deg. Starting threshold: < 0.4 m/s Accuracy: +/- 0.1 Deg. Operating temperature: -30 ~ +70°C

ii. Combined Air Temperature and Humidity Sensor with multiplate Free Flowing shield according to WMO:

a) Temperature Sensor according to WMO:

The required temperature sensors should have dirt and water resistant construction and corrosion resistant materials with the following specifications and requisite mounting hardware, metallic multiplate solar shield and cable

Measurement range: -40 ~ +60 °C Output: Pt100 1/3DIN 4 wires Sensitivity .03 °C Accuracy: +<0.1C°.

b) Relative Humidity Sensor according to WMO

Continuous measurement relative humidity sensor;

Range: 0– 100% Accuracy: + /-0 1% RH full range Sensitivity 0.5 %

Excellent linearity and sensitivity with fast response and long-term stability. Requisite Cable 5m. Operating temperature range: - 50 ~ +80°C





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iii. Atmospheric Pressure Sensor according to WMO: According to WMO

Range: 600 ~ 1100 hpa. Solid State, Sensitivity 0.1 hpa RS-485 or linear analog output voltage/current Accuracy: + 0.35 hpa accuracy. Power supply +7 to 30VDC (reverse polarity protected)

Weatherproof PVC casing IP65. Rain Gauge according to WMO:

According to WMO Rain Gauge Tipping Bucket Mechanism: Type of sensor: Tipping Bucket / read switch

The bucket tips for each 0.20 mm of precipitation empties and operates the output switch.

Switch: Rugged Magnetic Proximity Switch

Accuracy: ± 0.5% at 0.5 in./hr (1.27 cm/hr.) ±2% at 2 in./hr (5.08 cm/hr) to 60mm/hr class A according to UNI11552:2012

Dimensions of rain gauge min 160 mm in diameter.

Mounting with three mounting legs; with requisite cable Embedded level spirit on the base for easier installation and regulation Stainless Steel or aluminum anticorrodal housing

Sensitivity : 0.2mm

Switch closer time: < 10 millisecond.

b) Rain Gauge Weighing Mechanism

Weighting Rain Gauge Orifice area 200 cm2, Collection Volume 1000 mm,

Accuracy +/- 2%, Resolution 0.1mm

Operation temperature -40°C to +70°C, Operating humidity range 0-100%

v. Solar Radiation Sensor according to WMO: According to WMO Type: Pyranometer type solar radiation sensor “first class” according to ISO9060.

Cosine corrected high-stability silicon photovoltaic type to measure direct and reflected solar radiation.

With calibration certificate, leveling base and requisite cable. Should be able to measure 0 ~ 2000 W/m2 Accuracy of +10 w/m2 for sensor range calibrated in accordance with ISO 9847: 1992

(Method IIc), with average irradiance between 450 and 550 W m-2 Sensitivity +/- 0.5 w/m2





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Drift +/- 2% change over a 1 year period, threshold 0.1 W/m2 Operating temperature range of -40~+80°C, 0~100% RH, Should have required cable, made of weatherproof anodized aluminum with acrylic diffuser

and stainless steel hardware or aluminum anticorrodal. Optional Net Radiometer

Upper and lower Pyranometer for radiation (short wave) Upper and Lower pyrgeometer for infrared (long wave) 310-2800 nm shortwave spectral range 4.5 to 42 micrometer long wave spectral range, 5 meter cable should be added

vi. Soil Temperature and Soil Moisture sensor

Dielectric Probe soil moisture sensors for cultivated and stony soil. Depth ranges 05, 10, 20, 30, 50, 100 cm, Measurement ranges from dry to fully saturated, Precision 0.05% volume, Temperature effect 2%, Operating range -10°C to +60°C

vii. Snow Level Sensor:

Distance measuring type non-contact ultrasonic One measurement every 1 second, Measurement range 0.8 to 10 meters, Repeatability: 15mm, Resolution: 3 mm, Linearity: 1.5% full range Temp. Range: -25 to + 70C, with required cable. Internal temperature compensation The snow collection platform of 5ft dia with an aluminum plate top. To be supplied with a 1m long boom to be mounted on a steel tower

6. Calibration Certificate Required for Sensors:

The sensors provided should come calibrated from the factory with Report of Calibration. Supplier will ensure comparative measurements with known well-calibrated sensors of each sensor during the installation phase. All sensors should be supplied with cables that are UV proof to ensure good performance for years. The sensors should be high-quality professional instruments. Specific certification for each single sensor where applicable, issued by external accredited bodies such as Accredia, Measnet or equivalent should be considered as an optional.





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All support arms holding sensors should be manufactured from anodized aluminum or galvanized steel and fitted to the tower-scaffold by means of stainless steel and/or hot galvanized clamps and stock of screws. Consideration should be taken to avoid vibrations due to high winds. All sensors connected to the Data logger should be easily identifiable with labels for each cable together with electrical scheme to be printed and distributed also in CD copies.

7. Data Viewing and Editing:

Data viewing at Central Data Processing Centre should be of standard format at all levels. Supplier should customize data-View to incorporate a view of different data reports consistent with the tender requirements. The data collected can be viewed in a tabular format, graphical format (Trending) or visual format.

Manage multi-user access to different levels, both horizontally and vertically with specific permissions (username, password and levels for each user, without limit);

Manage the master data of each station with even the introduction of metadata;

Extract data, per time period, by type, class membership or combinations of them;

Automatically generate specific reports in Excel, PDF or images (xml and csv as optional), which can be automatically sent to one or more e-mail addresses;

Check alarm situations from the stations, sending one or more e-mail and/or one or more text messages to the available staff;

Create macros for an automatic data export from database, as user customization;

Display data in a dynamic graphical format , with the possibility of interaction;

Calculate, view and extract the wind rose in several formats (thousandths table included);

Display dynamic tables of data with the ability to interact in order to calculate: average, minimum and maximum values, totals, or make selections using filters or directly export the table in Excel;

Obtain the representation of monitoring stations georeferenced in GIS map i.e. Google Maps (in satellite mode, ground and street), with the ability to view the latest data cyclically and automatically: by station, measure, or groups; the wind rose oriented on the map, view metadata and manage the fault in transmission from the stations with a log that allows you to alert maintenance staff;

Optionally manage the validation of the measures maintaining a copy of raw data, by creating manual or automatic rules;

Save backup copies of the entire database;

Local and remote upload of data from stations in manual mode (data retrieve) even metadata.

7.2 SYNOP/METAR (WMO) MESSAGE GENERATION:

The data collected at meteorological data monitoring computer be processed according to





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WMO Applications at the Observing Station for preparation of:

Main SYNOP 00;00, 06:00, 12:00, 18:00 Intermediate SYNOP 03:00, 09:00, 15:00, 21:00

Non Standard SYNOP (only if specified)

01:00, 02:00, 04:00, 05:00, 07:00, 08:00, 10:00, 11:00, 13:00, 14:00, 16:00, 17:00, 19:00, 20:00, 22:00, 23:00 (Note that all these times correspond to GMT time) METAR on hourly and half hourly basis

8. Data Communication (GSM / GPRS COMMUNICATION SYSTEM with Software): GSM / GPRS based packet communication modem system with communication software; using any of the Pakistani GSM networks (that may have service in the area of installation) using SMS and FTP via GPRS service. The data communication cost from all Automatic Weather Stations for the next two years should be provided by the vendor.

Complete end-to-end system, to transmit data from remote loggers to required Offices, at pre-programmed intervals.

Self-contained requiring only DB-9 (RS-232 and RS-485) interface with main logger. Should be housed in weather proof housing (Same as the data logger). Power to be supplied by the common system battery.

9. Calibration

Supplier should completely test all AWS equipment & software and Data processing equipment.

Data Logger Configuration and Setup. Various Sensor Configuration & Operation. Calibrating the sensors using proper Slopes and Offsets. Assembly and Dis-assembly of the entire Automatic Weather Station.

10. Factory Training:

Factory Training to the staff, preferably 3 personnel should be provided by the Supplier at Manufacturer’s Facility.

The Training should include:

a) Operation b) Configuration Programming of Central station and AWS c) Installation d) Preventive maintenance e) Trouble Shooting f) Data Communication g) Data Analysis





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11. Installation: Installations should include all materials and workmanship, as well as equipment,

transportation and all personnel expenses involved to get Manufacturer’s teams to the installation sites.

All installation should be completed by certified and trained personnel of Manufacturer.

Manufacturer should completely test all AWS equipment & software and Data processing equipment.

FAT results should be provided to PMD along with all required calibration certificates.

Data Logger Configuration and Setup.

Various Sensor Configuration & Operation.

Calibrating the sensors using proper Slopes and Offsets.

Assembly and Dis-assembly of the entire Automatic Weather Station. 12. Factory Acceptance Tests (FAT):

Factory acceptance tests are part of Manufacturer’s ISO-9001 quality control program. The procedures should indicate that all systems be “site packaged.” That is, all of the components and software for one site are shipped in a single container with clear labels and an assembly manual. The FAT for this system should concentrate on:

Proper setup of the software for communications with AWS Sites

Proper communications with the AWS Sites using Telephone, Radio or Direct Cable Connection

Successful data storage at the Central Receiving Stations

Verification of the message validation software operations and procedures Proper system startup from a cold boot

Viewing and Displaying Real-time Data

Site Acceptance Test A successful FAT normally ensures successful SATs. However, each SAT must be tailored to its specific location and real-world situations. Manufacturer should be acutely sensitive to shortcomings in the communications infrastructure of developing countries. Power outages, unreliable phone lines, and difficulty in obtaining even simple tools and parts. Manufacturer should write generalized site test procedures for each AWS Remote Station and add site-specific requirements that reflect differences in the number/type/location/communications for field sites and other details. Manufacturer should submit the test procedures 15 days prior to the shipment.

Availability of Spare Parts: Manufacturer should guarantee that all spare parts will be available for a period of 10 years. In the event that a part is no longer available, Manufacturer should identify a substitute item that is identical or better in function, and similar in form and fit. 13. Documentation:

The supplier should supply 2 sets of operational and technical manuals in English language which should include description of working of the system, schematics preventive maintenance and trouble shooting.





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14. Warranty:

All materials (equipment only) should have a warranty of 24 months from the date of delivery.

15. Packaging: The AWS should be package to withstand expected environmental conditions during normal delivery through air land or sea, including land transportation over rough roads dust and rain. Packaging should permit visual inspection of the goods.

Breakup of the Equipment & Services

S. No. Part# Description Qty Unit Price

Extended Price

1 High Performance Digital Data logger: housed in 1

waterproof cabinet, LCD display, Flash Card

Memory, PC based software, communication ports,

solar 12Volt & 40 watts power, embedded

regulator 12Volt, 24Ah hours battery, Storage

Battery with casing.

Sensors for AWS with Calibration Certificates 2 Wind Speed & Direction Sensors 02

3 Combined Air Temperature and Humidity Sensor

01

4

Atmospheric Pressure Sensor 01

5 Rain gauge Tipping Bucket Mechanism 01

6 Rain gauge Weighing Mechanism 01

7 Solar Radiation Sensor 02

8 Soil Moisture Sensor Set (02, 10, 20, 30, 50, 100 cm)

01

9 Net Radiometer (Optional) 01

10 Snow Sensor 01

Tower for installation of AWS

11

10 m, Aluminum tower with coated steel base section and stainless steel fasteners 01

Central Station 12 PC based Central Station (Latest Generation PC with

02

(latest) Windows having facility to receive data

from AWS with Software (multiple usage), data

viewing, store and generate different data reports

13 GSM/GPRS Communicator (As per requirement) 01

14

UPS, for un interrupted power supply to the central station. 01





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15

Networking Cable (cat 6) for communication between AWS and central station alongwith Networking Switch 01

16

A General Tool Kit for repair and maintenance of the AWS. 01

Services 17 On Job Factory Training 01

18 Installation and Configuration of Central Station 01

19 Documentation & Packing 02

Recommended Spare Parts S. No. Part# Description Qty Unit Price

1 Wind Speed & Direction Sensors 01

2 Combined Air Temperature and 01

Humidity Sensor

3 Atmospheric Pressure Sensor 01

4 Rain Gauge tipping bucket mechanism 01

5 Rain Gauge weighing mechanism 01

6 Solar Radiation Sensor 01

7 Soil Temperature and Soil Moisture sensor 01

8 Snow Sensor 01

9 Data logger 01

10 modem 01

11 Charge controller 01