17th governing council meeting minutes - selvam … road, namakkal representing management 7 dr. a....

17th Governing Council

2016 - 2017

Approved by AICTE-New Delhi, Affiliated to Anna University, Chennai

Ponnusamy Nagar, Salem Main Road (NH-7), Pappinaickenpatti P.O, Namakkal – 637003, Tamil Nadu

17th Governing Council Meeting Minutes


2016 - 2017

MEMBERS OF THE GOVERNING COUNCIL 2016 – 2017

1

Dr.P.Selvaraj,B.V.Sc.

Chairman,

V.Ponnusamy Educational and Charitable Trust

(V.P.E.C.T),

Namakkal – 637 003

Chairman

2

Mrs.Jayam Selvaraj

Trustee,


(V.P.E.C.T),

Namakkal - 637 003

Representing Management

3

Dr.S.Babu,M.B.B.S.

Vice - Chairman,


(V.P.E.C.T),

Namakkal - 637 003


4

Dr.B.Kaviethra Nandhini,BE,MS,MBA, Ph.D.

Secretary,


(V.P.E.C.T), Namakkal - 637 003


5

Dr.S.N.Subramanian, M.E.,Ph.D.

Chairman,S.N.S. Group of Companies,

536, Vellakinar Post,

Coimbatore-29

Representing Industry

6

Mr.K.K.Selvamani

109,Bharathi Nagar,

Mohanur Road, Namakkal


7

Dr.A.Shanmugam,M.E. Ph.D.

Former Principal, Bannari Amman Institute of

Technology,Sathyamagalam, Erode

Representing Educationist

8

Dr.N.Alagumurthy, Ph. D.

Professor, Mechanical Engineering,

Pondicherry Engineering College,

Pondicherry – 605 014


9

Dr.V.S.K.Venkatachalapathy, Ph.D.

Director, Sri Manakula Vinayakar Engineering

College,

Madagadipet, Pudhucherry – 605 007



2016 - 2017

10

Dr.S.Bose,M.E.,Ph.D.

Associate Professor, Department of CSE,

College of Engineering, Anna University, Chennai –

600 025

Anna University

Representative

11 Mr.R.Balamurugan

Regional Officer, Southern Regional Office, AICTE,

Chennai – 600 006

Ex – Officio Member

12 The Commissioner

Directorate of Technical Education, Guindy,

Chennai – 600 025

State Government

Representative

13

Dr.G.Sainarayanan,M.E., Ph.D.

Industrialist & Senior Technical Specialist,

HCL Technologies,

Chennai – 600 100

Industrial Representative

14

Dr.V.Palanisamy, M.E.,Ph.D.

Former Principal, Govt. College of Tech,

43-F Ganesh Garden, Bharathi Nagar,

Sathy Road, Coimbatore


15

Dr.K.Annamalai,M.E., Ph.D.

Assistant Professor(SG), Department of Automobile

Engineering,

MIT, Chennai

Anna University

Representative

16 Dr.M.Manikadan, M.E.,Ph.D.

Associate Professor/ECE, MIT,Chennai

Anna University

Representative

17

Dr.S.N.Deepa,Ph.D.

Director,

Anna University Regional Office Coimbatore,

Academic Campus, Jothipuram Post,

Coimbatore – 641 047


18

Dr.M.B.Subha, Ph.D.

Director of Student Affairs

Anna University Regional Office Coimbatore,

Academic Campus, Jothipuram Post,

Coimbatore – 641 047


19

Dr.A.Pushparaghavan, M.Tech.,Ph.D.

Former Principal,

Selvam College of Technology,



20 Dr. R. Prabhu, M.E.,Ph.D.

Principal, Selvam College of Technology,


Member Secretary


2016 - 2017

Ref.: SCT/GC/2016 – 2017/ Date: 10. 07. 2017

To

All the Members of the Governing Council

Dear Sir/Madam,

Sub.: Selvam College of Technology – Seventeenth Governing Council

Meeting held on 05.08.2017 – Minutes of the Meeting – Reg.

I am highly thankful to you for having responded to our invitation and attended

the Thirteenth Governing Council Meeting held on 05.08.2017.

I am herewith enclosing the minutes of the meeting for your kind information,

observation and comments, if any

I request you to kindly approve the minutes of meeting enclosed and if there are

no comments received within 15 days, it may be assumed that the above minutes of the

meeting are approved and it will be placed in the next governing council meeting for

confirmation.

Thanking you

Yours faithfully,

Dr. R. Prabhu

Principal


2016 - 2017

Encl.:

Copy of the minutes of the meeting of 13th Governing Council meeting

Subject No.: 1

CONFIRMATION OF THE MINUTES OF THE SEVENTEENTH GOVERNING

COUNCIL MEETING HELD ON 05.08.2017

MEMBERS PRESENT:

1

Dr. P. Selvaraj,B. V. Sc.

Chairman,


(V.P.E.C.T),


Chairman

2

Mrs. Jayam Selvaraj

Trustee,


(V.P.E.C.T),

Namakkal - 637 003


3

Dr. S. Babu, M.B.B.S.

Vice - Chairman,


(V.P.E.C.T),

Namakkal - 637 003


4

Dr. B. Kaviethra Nandhini, BE, MS, MBA, Ph.

D.

Secretary,


(V.P.E.C.T), Namakkal - 637 003


5

Dr. S. N. Subramanian, M.E., Ph. D.

Chairman,S.N.S. Group of Companies,

536, Vellakinar Post, Coimbatore-29

Representing Industry

6

Mr. K. K. Selvamani

109,Bharathi Nagar,

Mohanur Road, Namakkal


7

Dr. A. Shanmugam, M.E. Ph. D.

Former Principal, Bannari Amman Institute of

Technology,Sathyamagalam, Erode



2016 - 2017

8

Dr. S. Bose, M.E., Ph. D.

Associate Professor, Department of CSE,

College of Engineering, Anna University,

Chennai – 600 025

Anna University

Representative

9

Mr. R.Balamurugan

Regional Officer, Southern Regional Office,

AICTE, Chennai – 600 006

Ex – Officio Member

10

The Commissioner

Directorate of Technical Education, Guindy,

Chennai – 600 025

State Government

Representative

11

Dr. G. Sainarayanan, M.E. Ph.D.

Industrialist & Senior Technical Specialist,

HCL Technologies,

Chennai – 600 100

Industrial Representative

12

Dr. V. Palanisamy, M.E.,Ph. D.

Former Principal, Govt. College of Tech,

43-F Ganesh Garden, Bharathi Nagar,

Sathy Road, Coimbatore


13

Dr. K. Annamalai, M. E. Ph. D.

Assistant Professor(SG), Department of

Automobile Engineering,

MIT, Chennai

Anna University

Representative

14 Dr. M. Manikadan, M.E.,Ph. D.

Associate Professor/ECE, MIT,Chennai

Anna University

Representative

15

Dr. M. Chandrasekaran, Ph. D.

Professor/ECE,

Government of Engineering,

Salem – 636 011

Anna University

Representative

16

Dr.A.Pushparaghavan, M.Tech.,Ph.D.

Former Principal,

Selvam College of Technology,



17

Dr. R. Prabhu, M.E.,Ph.D.

Principal, Selvam College of Technology,


Member Secretary


2016 - 2017


2016 - 2017

MINUTES OF THE 17th GOVERNING COUNCIL MEETING HELD ON 05.08.2017.

The Chairperson welcomed the members of the governing council and briefed

about the Selvam College of Technology’s present status and the plan for the future.

With the welcome note, the Principal explained the contents of the report, which

has been submitted as per the agenda.

The subject discussed and the relevant decisions made are given below:

FOR CONSIDERATION AND DECISION

1. Implementation of Autonomous Process

The Governing Body approved the implementation of autonomous status from

the academic year 2017-18.

1. A. Constitution of Statutory Committees

The Governing Body resolved to approve the constitution of Statutory Committees

as follows based on UGC guidelines:

Academic Council

a. The Principal (Chairman).

b. All the Deans

c. All the Heads of Department of the College

d. Four teachers of the College representing different categories of teaching staff by

rotation on every three years

e. Not less than four experts from outside the College representing such areas as l

Industry, Commerce, Law, Education, Medicine, Engineering, etc. to be

nominated by the Governing Body for tenure of past years

f. Three nominees of the University for tenure of past years

g. Dean – Academic (Member Secretary)


2016 - 2017

Board of Studies

a. Head of the Department Concerned (Chairman)

b. The entire faculty of the Department

c. Two experts in the subject from outside the College to be nominated by the

Academic Council for tenure of past years

d. One expert to be nominated by the Chair person from a panel of six

recommended by the College Principal for tenure of past years

e. One representative from industry/corporate sector/allied area relating to

Placement for tenure of past years

f. One postgraduate meritorious alumnus to be nominated by the Principal for tenure

of past years.

g. One expert from other related branch of study from the College for a tenure of

past years.

h. One faculty member on rotation for tenure of past years (Member Secretary) 4

Finance Committee (Autonomy Grants)

a. The Principal

b. One person to be nominated by the Governing Body of the College for tenure of

three years

c. One senior most teacher of the College to be nominated on rotation by the

Principal for tenure of three years

d. Dean (Administration) – Member Secretary.

e. Dean - Research

- Ph.D. Admissions (QIP)

- Maintaining the Supervisors and Scholars information

- Monitoring the progress of research and remedial actions

- Monitoring DC meetings

- Viva-voce examination

- Forwarding the recommendations to University

- Implementation of University Regulations


2016 - 2017

- Communications to University

f. Dean - Academics

- Remedial Classes

- Bridge Courses

- Preparation of Timetables

- Registration of Courses

- Board of Studies

- Academic Council Activities

- Students feedback

- Parents feedback

- Employers feedback

- Students Attendance

- Maintaining the students information

- Other Academic related issues

g. Internal Exam cell (Controller of Examinations)

- Internal Assessment

- Examination schedules

- Examiners’ Panel and Question Paper setting

- Question paper selection

- Conduct of Examinations

- Paper valuation

- Question paper auditing

- Declaration of Results

- Publish of Mark

h. Administration Office

- Rules and Regulations


2016 - 2017

- Staff recruitment

- Staff Promotions

- Affiliations to AICTE, UGC, and University

- Interaction with Government

- Norms and Regulations

- Finance Committee

- Accounts Section

- Establishment Section

- Faculty & staff welfare

- Maintaining the faculty and staff information

- Scholarships

- Graduation day, College day

- Stores

- Canteen

- Library

i. Training and Placement Cell

- Aptitude Training

- Industrial visits

- Industrial training

- Industry projects

j. Industry Interaction Cell

- Providing information about projects

- Forwarding the proposals to agencies

- Maintaining the information about sanctioned projects

- Monitoring the progress and conducting the review meetings

- Recruitment of staff sanctioned for the projects

- Submission of project reports

- Memorandums of Understanding (MoUs)

- Maintaining the list of equipment purchased under project grants


2016 - 2017

- Industry-Institute-Interaction

- Entrepreneur Development Cell

- Incubation centre

k. Academic Regulations and Curriculum

The Governing Body approved the regulations and curriculum. As per UGC and AICTE

Regulations, Public Administration and Disaster Mitigation Management are to be

introduced. Attendance requirements should be on par with the Pondicherry University

norm.

Strategies IQAC shall evolve mechanisms and procedures for

Ensuring timely, efficient and progressive performance of academic,

administrative and financial tasks.

The relevance and quality of academic and research programs.

Equitable access to and affordability of academic programs for various sections of

society.

Optimization and integration of modern methods of teaching and learning.

The credibility of evaluation procedures.

Ensuring the adequacy, maintenance and proper allocation of support structure

and services.

Sharing of research findings and networking with other institutions in India and

abroad.

Functions of the IQAC are:

Development and application of quality benchmarks/parameters for various

academic and administrative activities of the institution.

Facilitating the creation of a learner-centric environment conducive to quality

education and faculty maturation to adopt the required knowledge and

technology for participatory teaching and learning process.

Arrangement for feedback response from students, parents and other stakeholders

on quality-related institutional processes.

Dissemination of information on various quality parameters of higher education.

Organization of inter and intra institutional workshops, seminars on quality

related themes and promotion of quality circles.


2016 - 2017

Documentation of the various programs/activities leading to quality

improvement.

Acting as a nodal agency of the Institution for coordinating quality-related

activities including adoption and dissemination of best practices.

Development and maintenance of institutional database through MIS for the

purpose of maintaining /enhancing the institutional quality.

Development of Quality Culture in the institution.

Preparation of the Annual Quality Assurance Report (AQAR) as per guidelines

and parameters of NAAC, to be submitted to NAAC.

S.No Minutes Responsibilities Target date Remarks

1

All department files should be updated as per

NAAC criteria.

All overall and

department

criterion I/Cs

All

teaching

faculty

2

Faculties should analyze the gap between

Anna University and well recognized

organizations like NIT& IITs syllabus.

Planning should be done to bridge the gap by

conducting value added courses, hands on

training, workshops, seminars and content

beyond the syllabus

All Departments

All

teaching

faculty

3 Students should undergo MOOC

courses to enhance their knowledge

Department faculty

and Department

IQAC members

All

teaching

faculty

3

Paper publication and patent filing by each

Department should be improved. Each

faculty should publish at least one paper per

semester

Department faculty

and Department

IQAC members

All

teaching

faculty

4

Research activities must be carried out in

each research lab and seed money will be

given for innovative ideas by the

management as in previous case

All Department

staff should carry

out this work either

separately or in

association with PG

students

Continuous

for each

semester

5

Digital learning process like Google class

room learning, Smart class room

learning should be followed for giving

assignments, taking classes using PPTs,

Animations and NPTEL videos.

All teaching faculty

Continuous

for each

semester

6 Project based learning should be

followed for all subjects All teaching faculty

Continuous

for each

semester


2016 - 2017

7 Students seminar should be followed for

all subjects All teaching faculty

Continuous

for each

semester

8

Question paper setting for Terminal tests

and model examinations should be

based on Blooms taxonomy


Continuous

for each

semester

9

To maintain standard and to improve

the results IQAC members team can be

formed to check valued papers and

course file contents

Chairperson

Continuous

for each

semester

10

Entrepreneur Development cell to

motivate students to develop products

and to become entrepreneur.

EDC I/C and team

Continuous

for each

semester

11

While preparing course file the Pos,

PEOs, PSOs and Cos should be defined

properly.


Continuous

for each

semester

12

All departments should start IEI chapter

and they should apply for project funds

to IEI for both UG and PG courses.


Continuous

for each

semester

13

IEEE chapter should be renewed. Each

Department should find 5 interested

students to join in IEEE


Continuous

for each

semester

14

Each staff should list the companies

offering job relevant to their course and

the annual perks given by the company.


Continuous

for each

semester

15 A seminar should be conducted for

NBA. IQAC & CDC

Continuous

for each

semester

16

FDP about teaching skills should be

conducted before reopening for odd

semester 2017-18

IQAC & CDC

2017-18

odd

semester

17 A motivational program should be

arranged for I year I semester students IQAC & CDC

2017-18

odd

semester

(Sd/-) Dr. R. Prabhu

Principal and Member Secretary


2016 - 2017

Subject No.: 2

REPORT ON THE ACTION TAKEN ON THE MINUTES OF THE LAST

GOVERNING COUNCIL MEETING HELD ON 07. 07. 2013

The college establishment of Entrepreneurship Development Cell (EDC) from the

Government of Tamil Nadu. The EDC was established in the college and it is

functioning in a very good manner.

The result publication of the internal examinations is centralized by publishing the

results in the college website two days after the last examination is over. This is

ensured by evaluating the answer scripts in a central valuation system. All the

internal examinations are now conducted for three hours instead of usual one and

half hours.

As suggested by the GC members, the internal examination cell is revamped and

strengthened with a proper structure by deputing coordinators, department

coordinators and squad members to ensure the examinations are taking place in a

correct Ernest.

The students are honored for securing all pass in the examinations and also for

securing the 100 % attendance in each semester. The faculty members are also

honored for their academic excellence by bringing 100% results in university

examinations

The department of mathematics achieved an excellent and outstanding result in

the university examinations by producing more than 90% through crash course

&sustained team work. The department of mathematics had published

Engineering Mathematics II book for the benefit of the students.


2016 - 2017

The students are given with daily subject test during 5th hour daily to improve

their writing practice.

In order to improve the language proficiency and communication skills, the

students are given with seminars during every week.

The college is providing scholarship to the students who get more cutoff marks in

the +2 examinations.

90% and above – 100% Tuition Fee + Hostel Rent/Transport Fee

85% and above – 100% Tuition Fee



The staff members have published 105 research articles in the leading international

and national journals and few of them in high impact journals. The students have

also published 16 research articles in the international and national journals.

The college received to the tune of Rs. 12 lakh as grants for conducting various

conference, seminar, FDP and workshops. The faculty members are submitted

proposals to the tune of Rs. 55 lakh with various funding agencies.




2016 - 2017

Subject No.: 3

FUTURE PLAN

Academic Year 2017 – 18

Applying for NBA Accreditation

Establishing Robotics Lab

Establishing LAB View Academy for training the student

Establishing Incubator Center

Getting Research Center status for all the departments from Anna

University

Applying for Autonomous Status

Applying for 12(B) status from UGC, Government of India

Subject No.: 4

Any other items with the Approval of the Chair



17th governing council meeting minutes - selvam … road, namakkal representing management 7 dr. a....

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