16 december 2013 agenda

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

16 December 2013 commencing at 7.45pm

Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

The Mayor’s Acknowledgement of the Wurundjeri People “Our Meeting is being held on the traditional lands (country) of the Wurundjeri people and I wish to acknowledge them as the traditional owners and pay my respects to their Elders.”

Apologies and Leave of Absence

Confirmation of Minutes Ordinary Meeting of Council held 2 December 2013

Disclosure of Interests

1. Petitions

1.1 Redevelopment of the Former Haig Street Primary School Site in the Olympia Ward ................................................................................................... 3

REPORTS:

2. People – Community Strengthening and Support

2.1 Audit Report of Sporting Clubs use of Sporting Grounds and Facilities................................................................................................................ 11

3. Planet – Environmental Sustainability

3.1 State of the Environment Report 2012-2013 ............................................................................................................ 13

4. Place – Sustainable Amenity and Built Environment

4.1 Carmichael Street, East Ivanhoe - Speed and Volume Concerns ......................... 17

4.2 Permanent Planning Controls for Substantial Trees in Banyule's Garden Suburban and Garden Court Neighbourhoods ......................................... 23

AGENDA (Cont’d)

Ordinary Meeting of Council - 16 December 2013

4.3 North East Road Link - Quarterly Report............................................................... 27

4.4 Ivanhoe Grammar School - Selection of Resident Interest Group ......................... 31

4.5 44 Turnham Avenue Rosanna .............................................................................. 36

4.6 Ivanhoe Structure Plan Planning Scheme Amendments ............................................................................ 43

4.7 Multi Unit Development and Vegetation Removal at 113 Rattray Road, Montmorency.............................................................................................. 46

5. Participation – Community Involvement in Community Life

5.1 Renaming part of Heidleberg Heights ................................................................... 59

5.2 Chelsworth Park Lease ......................................................................................... 67

5.3 Ward Fund Allocations .......................................................................................... 70

5.4 Proposed Suburb Boundary Realignment, Heidelberg to Eaglemont ............................................................................................................ 74

6. Performance - Use Our Resources Wisely

6.1 Operating Financial Report for Period Ended 31 October 2013 ............................ 81

6.2 Councillor Motions - Status Update ....................................................................... 83

6.3 Assembly of Councillors ........................................................................................ 85

6.4 Councillor Report on Conferences Attendance .................................................... 90

7. Sealing of Documents

7.1 Sealing of Documents .......................................................................................... 91

8. Notices of Motion

8.1 Extension of Trial Community Engagement and Information Sharing Program ................................................................................................... 93

8.2 Appreciation Greensborough Historical Society .................................................... 94

8.3 Traffic Volume Increase - East West Freeway Project ......................................... 95

9. General Business

10. Urgent Business

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters.

11. Confidential Matters

11.1 contractual matters




Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified.

Closure of Meeting

1.1

Petitions


1.1 REDEVELOPMENT OF THE FORMER HAIG STREET PRIMARY SCHOOL SITE IN THE OLYMPIA WARD

Author: Shaun Barber - Manager School Sites Redevelopment Project, City

Development

Ward: Olympia

File: BS28/017/010

A petition with 225 signatures has been received from residents in the Heidelberg Heights area. In addition, a related petition with 49 signatures has been received from children and young people in the Heidelberg Heights area. The petition prayer from residents in the Heidelberg Heights area is as follows: Banyule City Council is placing 32,000 square metres up for tender for development for medium density housing at the Haig Street Primary School site. There are currently no plans for retention of open space by the council, nor considerations for increased traffic in the surrounding roads. The project funds the Bellfield basketball refurbishment at the expense of the Heidelberg Heights neighborhood. We therefore request Banyule Council to: 1. Include a replacement park as part of any redevelopment of the Haig St Primary

School site. Any open space minimum requirements should be provided in the form of land rather than dollars. We believe that out of a 32,000 square meter site, 3,000 square meters is a reasonable request for open space and that the park should be accessible from both Haig and Bonar Streets.

2. That the surrounding blocks receive an upgrade to traffic controls such as speed

bumps and curves to keep our streets safe, particularly for children.

A majority of signatories are from Heidelberg Heights in the local neighborhood area of the former Haig Street Primary School site. Other signatories are from: Heidelberg West, Heidelberg, Watsonia North, Yallambie, Rosanna, Ivanhoe, Briar Hill and Greensborough. 14 of the signatories are from outside the municipality from areas including: Reservoir, Northcote, Lilydale, Preston, South Morang and Coburg. Attached to this petition was a related petition from children and young people in the Heidelberg Heights area. The petition prayer is as follows: We the children and young people of Heidelberg Heights and surrounding areas would like a park in the old Haig Street Primary School because: 1. We can play on the equipment 2. We can play with our friends at the park 3. We can ride our bikes at the park 4. Walk the dog 5. Climb the trees 6. Might find some treasures there!

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Petitions

REDEVELOPMENT OF THE FORMER HAIG STREET PRIMARY SCHOOL SITE IN THE OLYMPIA WARD cont’d


7. Play with my brothers and sisters in the park 8. Play in the trees 9. I can play by myself at the park because it would be near my house 10. We can make some cubby houses A majority of signatories are from Heidelberg Heights in the local neighborhood area of the former Haig Street Primary School site. Some signatories are from Heidelberg West and the 3081 postcode area. The petition was first considered at the Council Meeting of 18 November 2013 where it was resolved as follows:

That the item be deferred to a future Council meeting for further consideration. (Refer Council Meeting Resolution CO2013/1)

This report enables the petition to be considered and includes additional information on the open space issue.

OFFICER COMMENT

A location plan of the subject site is provided in Figure 1 below.

Council has been aware of the sale of the three former school sites from the Minister for Education to Banyule Council which took place on the 15 August 2013. Council finalised settlement of the sites on 11 November 2013 and is currently undertaking an Expression of Interest process for the redevelopment of the former Haig Street Primary school site. This petition received by Council on the 11 November 2013 relates to the former Haig Street Primary School site and Council’s proposal to develop the site for residential purposes.

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Petitions



Background The decision to purchase the school sites was primarily to gain ownership of important community infrastructure including the Basketball stadium located on the former Banksia La Trobe Secondary College site. If Council had not purchased the school sites, valuable community infrastructure would arguably have been lost to commercial interests. Council has sought to inform the community of the proposed development on the former Haig Street Primary School site through a letter drop in August 2013 and two community information sessions that were conducted in October 2013. Council has also placed information on its website to ensure information is readily available to the community. Community information sessions were held on the evening of 8 October (Council chambers) and an afternoon session on the 10 October (Heidelberg Community Health Centre). These sessions were generally well received by local residents with each session conducted over a 2 hour period where residents were invited to ‘drop-in’ for an informal discussion with officers and councillors. In total, approximately 52 residents attended both sessions. In addition to the community information sessions, letter drops and website updates, Council has provided information on the acquisition and redevelopment of the school sites through multiple channels including web based media releases and publications such as City Plan 2013–2017 and the Banyule Banner. A detailed summary of public information including local media coverage is included in Attachment 2. Since receiving the petition, a meeting was held in Haig Street with local residents on Sunday 1 December. The meeting was attended by Cr Craig Langdon, Cr Steven Briffa, Cr Tom Melican and approximately 40 residents from the local area. Cr Langdon circulated an open space proposal to residents which utilises the land set aside for the Elliott Street extension together with some adjoining developable land. The potential for a total open space area of 2400m² was discussed at the meeting with the majority of residents indicating their support for the proposal. Key Issues The petition reflects two of the main issues raised at the community information sessions. The first being the absence of any public open space in the proposed development that would replace the school sports field that was lost with the closure of the school. Secondly, the petition raises the issue of upgrading traffic controls in adjacent and nearby streets. These issues are addressed below. Availability of Open Space Council’s Public Open Space Strategy (2007-2012) confirms that the suburb of Heidelberg Heights meets the standard quantitative benchmark of 1 hectare of public open space per 1000 people. There is more than 7 hectares of public open space in Heidelberg Heights serving a population of approximately six and a half thousand people. This is without taking into consideration the additional public open space provided at Malahang Reserve which is located close to the former school site but located in the adjoining suburb of Heidelberg West. In determining planning outcomes for the former school site, consideration has been given to access to existing open space. Local public open space generally attracts most

1.1

Petitions



of its users from a radius of approximately 500 metres or less; i.e. walking distance for children and families. The former school site has good access to three open space recreational reserves, all within 400-500m (5-10 minute walk). These are described below: 1. Malahang Reserve – Located on Southern Road, Heidelberg West, approximately

400m from the site. This is the largest of the nearby parks and comprises a regional playground facility, skate/BMX park and picnic facilities. Future proposed upgrades to the park include an off-lead dog exercise park. This is an important regional park for the Heidelberg West area which is the key focus for open space enhancement in the future.

2. Shelley Reserve – Located on Outhwaite Road, Heidelberg Heights, approximately

400m from the site. This reserve provides for cricket and football activities and is home to the North Heidelberg Football Team. The sporting field is open to the public outside of the formal football club event days. The reserve also includes a children’s playground.

3. James Reserve – Located on St Hellier Street Heidelberg Heights, approximately

500m from the site. This is the smallest of the nearby reserves and comprises a soccer field, children’s playground and basketball hoop.

A significant proportion of the land available for recreation in Heidelberg Heights is for sporting purposes, specifically Shelley Park and James Reserve. Malahang Reserve is primarily for passive recreational use and therefore there is a reasonable balance between access to passive and active recreational activity.

Figure 2 – Open Space Areas within 400-500m walking distance.

In addition, Council plans to upgrade the basketball stadium located on the former Banksia La Trobe Secondary College site, located in Banksia Street Bellfield. A concept proposal has been prepared and includes retention of the two existing indoor sports courts and two additional courts to be integrated with the existing facility. The

1.1

Petitions



courts will be used for active recreation activities including basketball and netball. A multi-purpose room is also proposed as part of this regional facility. The funding required for the refurbishment of the existing basketball stadium buildings will come from the revenue resulting from the future sale of the school sites, government funding and community contributions. Council officers are continuing to investigate both federal and state government funding/grant opportunities that will be required to offset the balance of building construction cost, car parking and landscaping costs. A concept plan for the proposed basketball/netball stadium is shown at Attachment 1. Viability of Public Open Space The petition requests that Council provides 3,000m² of public open space at the former school site. This area is significantly less than the recommended minimum size for public open space outlined in Council’s Public Open Space Strategy which requires a minimum 7,500m². The Public Open Space Strategy also outlines the difficulty in maintaining smaller open space areas and difficulty in sustaining a range of activities on them. The Strategy encourages open spaces that are of sufficient size to facilitate a diversity of activities to meet the needs of different ages and life cycle stages. Smaller public open spaces which are limited in diversity or single purpose sites are, discouraged. The Strategy states that fewer larger parcels of public open space are preferable to multiple smaller parcels. Cost of Open Space Further, allocation of open space on the former school site is unlikely to be cost effective and will potentially diminish the financial return to Council to enable the available expenditure for open space and recreational activities in the area in the future, including the reconstructed basketball stadium and enhancements of Malahang Reserve. In addition to the possible negative financial impact, the cost of landscape construction and ongoing park management and maintenance costs also need to be considered. The only cost neutral alternative for open space is to utilise the land set aside for the Elliott Street extension (1459m²) although the quantity of open space is considered insufficient for the creation of a well designed open space area. Traffic Management/Controls Council will consider a range of traffic management options in relation to any new proposal for development. Site-specific conditions will be considered in Haig, Law, Bonar and Elliott Streets where these streets adjoin the site. Council will undertake an assessment of existing traffic conditions in early 2014 and this will include traffic counts on adjoining streets. Recommendations for traffic management if necessary and in particular, the types of traffic calming devices and their locations will be established as soon as further details of the proposed development are known. Nonetheless, an initial review by Council’s Transport

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Petitions



section indicates that the surrounding streets are sufficient to cater for the likely additional traffic generated by the development. It is expected that a traffic report will be completed during 2014. Open Space Option At the meeting with residents on Sunday 1 December 2013, councillors circulated an open space proposal showing a linear open space of 2400m² connecting Bonar with Haig Street (Refer Public Open Space Sketch Design - Attachment 1). The proposal, which is indicative at this stage, includes a connecting path system, retention of existing trees within the open space area as well as new tree planting. The location of the proposed open space is central to the redevelopment site and would provide future and existing residents with an accessible and well-connected open space area. While the total land area of 2400m² is less than the minimum land area required for a park and less than the 3000m² being sought by the petition, the area is considered large enough to support future activities such as informal recreation or a range of other uses that could be designed in consultation with the community. CONCLUSION In considering the request for public open space, officers have assessed the availability of existing open space, the non-viability of a small park being located at the school site and the likely negative financial impact on the project feasibility. When taking into account these issues and the primary project objective of raising sufficient funds to refurbish the Basketball stadium, there is insufficient reason to support the proposal for 3000m² of land to be set aside for public open space on the Haig Street site. However, an option has been identified which minimises financial impact to the project. The proposal utilises the land set aside for the Elliott Street extension (1459m²) and an adjoining area of developable land (941m²) providing a total open space area of 2400m². Traffic assessments and associated reports will be progressed with the planning for the site.

RECOMMENDATION

That:

1. Council receives and notes the petition.

2. Council confirms its commitment to provide for regional recreational facilities including a new basketball/netball facility at the former Banksia Secondary School site.

3. Council considers the open space proposal attached to this report on the basis that the cost impact is minimised by utilising the land set aside for the Elliott Street extension (1459m²) and an adjoining area of developable land (941m²)

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Petitions



providing a total open space area of 2400m².

4. A traffic report is prepared which considers the need for traffic management in the streets adjoining the Haig Street site in response to proposed residential redevelopment of the site.

5. The primary petitioner be advised of this outcome.

ATTACHMENTS

No. Title Page

1 Public Open Space - Sketch Design 98

2 Former School Sites - Summary of public information and local media coverage

99

3 Basketball/Netball Stadium Concept Proposal 102

4 Petition Cover Letter 107

2.1

People – Community Strengthening and Support


2.1 AUDIT REPORT OF SPORTING CLUBS USE OF SPORTING GROUNDS AND FACILITIES

Author: Ben McManus - Leisure Services Team Leader, Community Programs

File: BS36/045/002

SUMMARY

This report presents the findings from the sports ground and facilities audit conducted by officers during the 2013 winter season.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN

This report is in line with Council’s City Plan key direction of “promote and support health and wellbeing”.

BACKGROUND

This report follows a Notice of Motion raised at the Council Meeting of 8 April 2013, requesting an audit of the use of active reserves and facilities in the Hawdon Ward, to ensure that grounds were being utilised as per approved allocations. Each year officers administer the Sporting Reserve & Facilities Seasonal Allocations process for both the summer season (1 October-31 March) and the winter season (1 April to 30 September). The allocation process involves sporting club applying for the use of Council Sporting Facilities (grounds and pavilions) as per the Sporting Reserve User Guide and Allocation Policy. The process involves each Club indicating which ground and pavilion they would like to use and for what purpose e.g., type of sport, women’s, men’s, girls and boys and what teams (U 10’s). In the Northern area of the municipality (mainly Greensborough & Montmorency located in the Hawdon Ward), there has been club growth and an increase in the number of teams fielded. This growth has seen an increase in the number of different club requests for the same grounds and times of use, causing a conflict in user demands. This has been an ongoing issue for many years and in the past there has been a suggestion that clubs may have used grounds outside of their approved allocation. Officers spend a significant amount of time liaising and negotiating with clubs to provide the best outcome for all involved. Officers need to balance the desire of the clubs, ensure the best use of Council facilities and ensure the facilities are used to their capacity without over using the grounds which may compromise their condition.

2.1

People – Community Strengthening and Support

AUDIT REPORT OF SPORTING CLUBS USE OF SPORTING GROUNDS AND FACILITIES cont’d


The main issues have been around the allocation of the Montmorency North and South ovals, Simms Road oval, Whatmough Park, Greensborough Park, Petrie Park and Poulter Reserve. Clubs have reported that other clubs who have successfully applied for the facilities via the Sporting Reserve User Guide and Allocation Policy have not been using the grounds within their allocated times, leaving them vacant and available for other use.

CURRENT SITUATION

Following the Notice of Motion officers conducted fifty (50) random checks of sporting ovals, parks and reserves during the winter season.

Officers mainly focused on the problems areas of Montmorency North and South ovals, Simms Rd oval, Whatmough Park and Greensborough Park to ensure that training was being conducted as per the seasonal training allocation requested by each club.

Officers found that clubs were adhering to the allocated training times.

There were a couple of exceptions due to the clubs attempting to reduce wear and tear on the ground which officers applaud.

With the commencement of junior finals in July/August there was also naturally a reduction in the amount of teams training on particular nights.

POLICY IMPLICATIONS

The Recreation Plan 2013 – 2017 includes a recommendation to review the Sporting Reserve User Guide and Allocation Policy 2011-2014 in 2015. Officers will continue to note any issues with the current allocation process up until the time of the review and undertake comprehensive benchmarking with other Councils to ensure Banyule has a ‘best practice’ approach to sporting facility and reserve allocation.

CONCLUSION

Officers found that the overwhelming majority of inspections revealed sporting clubs were fulfilling their allocations time slots as requested through the 2013 winter ground and pavilion allocation process.

RECOMMENDATION

That Council consider the above information and note the results of the ground audit.

ATTACHMENTS

Nil

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Planet – Environmental Sustainability


3.1 STATE OF THE ENVIRONMENT REPORT 2012-2013

Author: Fleur O'Luanaigh - Environment Officer, City Development

File: BS 24/005/002

SUMMARY

For Council to consider the 2012-2013 State of the Environment Report.



CITY PLAN

This report is in line with Council’s City Plan key direction to “act as environmental stewards”.

BACKGROUND

The State of the Environment (SOE) Report informs both Council and the community on how Council is tracking with our Planet (Environmental Sustainability) objective, key directions and strategic indicators. The report encompasses biodiversity, water, waste, greenhouse emissions reduction targets, and environmental stewardship initiatives for each financial year. These areas help define five key directions around which data is collected to track Council’s progress (outlined in Table 1 below).

The Banyule Environment Advisory Committee (BEAC) assists with the review of the SOE as part of its Terms of Reference. This year’s report is in a snapshot format that reports directly on Council’s work in the five key directions. In previous years community/friends groups work was also extensively reported on, much of which has been undertaken in partnership with Council. However, as these groups also publish their own regular newsletters, and the SOE cannot cover every Friends Group activity across the year, BEAC members suggested this more accessible version.

Table 1: Key Directions for the 2012-2013 State of the Environment Report

Planet Key Direction Data Collected

1. Protect and Enhance Natural Environment

Wildlife Corridor Program funded plantings

Parks and Gardens tree & indigenous plantings

Vegetation cover in Banyule

Significant Tree and Vegetation data

2. Conserve Drinking Water and Improve Council water accounts

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STATE OF THE ENVIRONMENT REPORT 2012-2013 cont’d


Stormwater Quality (sporting reserves, aquatic centres, recreation centres and a range of other facilities)

3. Deliver Action on Climate Change Council energy accounts (streetlights, buildings, water pumping and fleet fuel)

4. Avoid Waste Generation Waste Management kerbside collection

Rethink visitor numbers

5. Encourage Environmental Stewardship

Environmental Sustainability Grant recipients

Participant numbers for Council run community and school environment events

State of the Environment Report – Highlights and Challenges 1. Protect and Enhance the Natural Environment Council continued to enjoy strong community support in this area in 2012-2013. Council’s bushland management unit along with community and friends groups planted over 11,000 plants. Council continues to support wildlife corridor plantings, a significant tree register, increasing vegetation cover in the municipality, protecting street trees and is working on the development of both an urban tree management plan and an urban forest plan.

2. Conserve Water and Improve Stormwater Quality Council’s annual water use has increased in 2012-2013 due to the opening of WaterMarc. With a rising price of water, the annual water bill has also increased to its highest level ever. Water conservation is an ongoing challenge for Council. This challenge will be addressed by implementing the Water Sustainability Plan that has been recently adopted by Council. Also the Stormwater harvesting project will be operational this summer which will reduce mains water use by about 138 million litres, worth about $300,000 in water value. This project will also improve surrounding wildlife habitat and prevent 200 tonnes of pollution per year reaching local waterways. 3. Deliver Action on Climate Change Council’s Greenhouse Action Strategy 2002 (GAS) reduction target is to reduce annual emissions from Council’s operations by 30% from 1996-1997 levels by 2010. Council has not reached this target. Council’s 2012 – 2013 emissions have increased markedly due to the opening of WaterMarc. This has caused an increase in greenhouse gas emissions for the first time since the 1996-1997 introduction of the GAS. Notwithstanding, if the GAS had not been implemented over the last decade, emissions would be about 15% higher.

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Due to service expansion and the rising price of energy, Council’s energy bill is also growing. The annual energy bill has grown by about 60% since 1996-1997 to around $4 million. While constraining energy use is an ongoing challenge, Council is responding by developing a new energy saving plan. Key elements of this plan were recently adopted by Council and will allow the active assessment of options for energy and emissions savings in each budget cycle. 4. Avoid Waste Generation A highlight of 2012-2013 was an overall lowering of total waste per household. This is a very positive result and reflects Council’s Avoid, Reduce, Reuse, Recycle message. Community satisfaction with Council’s waste services continues to be high. Also Council’s three service centres introduced recycling stations for placement of unwanted mobile phones, cameras and VHS tapes amongst other items. The challenge for the future is to increase the percentage of waste diverted from landfill from the current levels of around 53% to the Council’s 65% target. 5. Encourage Environmental Stewardship Council continues to provide a wide range of environmental awareness programs, workshops and sessions across many Council programs. These include the Sustainable Homes and Communities program, Waterwatch, Rethink and Outreach waste education programs among others. A highlight this year was the Wildlife Corridor Program which teaches community and school groups about biodiversity, and distributes “buy one get one free” indigenous plant vouchers. In 2012-2013 Council delivered this program to 2362 people across 30 events, and provided 4884 plants. The challenge ahead in this area is to engage with a greater diversity of community groups, including culturally and linguistically diverse groups, while continuing to provide the current high level of education to established school and community groups. Future Actions for Achieving our Planet Objective Key environmental projects over the next year cover the development of four individual plans that set clearer direction and priorities around Council’s key responsibilities and concerns:

Development of a Biodiversity Plan

Development of an Energy Saving Plan to replace the GAS and consideration of funding in the 2013/14 and 10 year new works and services budget to continue implementing energy efficiency measures

Development of a Waste Plan

Development of an Environmental Stewardship Plan

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These Plans will embody the direction set by the Planet Policy and Strategy.

CONCLUSION

Council continues to develop a range of environmental sustainability initiatives including alternative water supplies, energy efficiency measures, projects mitigating and adapting to climate change and biodiversity protection initiatives in response to the directions set by the City Plan. This work is complimented by an extensive range of environmental education work with the community.

RECOMMENDATION

That Council: 1. Notes the completion of the 2012-13 State of the Environment Report.

2. Publishes the 2012-13 State of the Environment Report on Council’s website.

3. Publicises the availability of the 2012-13 State of the Environment Report via

the website, The Banner and ‘Greenwrap’ newsletter.

ATTACHMENTS

No. Title Page

1 State of The Environment Report 2012-2013 108

4.1

Place – Sustainable Amenity and Built Environment


4.1 CARMICHAEL STREET, EAST IVANHOE - SPEED AND VOLUME CONCERNS

Author: Bailey Byrnes - Transport Engineer, City Development

Ward: Griffin

File: ST1330

Previous Items Council on 29 July 2013 (Item 8.1 - Request for Current Speed and

Traffic Count - Carmichael Street, East Ivanhoe)

SUMMARY

At its meeting on 29 July 2013, Council raised a Notice of Motion requesting an investigation into the speed and volume of traffic along Carmichael Street, Ivanhoe East. A speed and volume survey completed in Carmichael Street in the week of 28 August 2013 to 3 September 2013 highlighted that the average daily traffic volume along the street was 2,040 vehicles per day, a 6% increase compared with volumes recorded in 2007. However, recorded vehicle speeds demonstrated the majority of vehicles travel well below the legal speed limit of 50km/h. Carmichael Street ranks low amongst the list of streets for future consideration for funding of traffic calming. Given the low traffic speeds recorded along the street, the installation of traffic calming devices to manage the speed of traffic travelling along Carmichael Street is not considered warranted at this time. However, considering the available road width and topography of Carmichael Street, road cushions are identified as the most suitable treatment for Carmichael Street if Council wishes to install traffic management measures.



CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

At its meeting of 29 July 2013 Council considered a Notice of Motion in regard to traffic along Carmichael Street, Ivanhoe East. Council resolved: “That a report be presented to Council outlining:

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CARMICHAEL STREET, EAST IVANHOE - SPEED AND VOLUME CONCERNS cont’d


1. The current speed and volume of traffic using Carmichael Street, East Ivanhoe. The study should be conducted during the school term period; and

2. Traffic management measures (and cost) to slow traffic in Carmichael

Street, East Ivanhoe. 3. That a speed trailer be in Carmichael Street on two occasions throughout

the year.”

In relation to Point 3 above, a speed trailer was installed on Carmichael Street in September 2013 with a follow up installation scheduled for February 2014. This update report has been prepared with respect to Points 1 and 2 above. EXISTING CONDITIONS Carmichael Street is a local road running in a general north-south direction between Maltravers Road (a collector road) and Lower Heidelberg Road (an arterial road). The road provides a key link between the residential area to the north of Maltravers Road and Ivanhoe East Shopping Village, a Neighbourhood Activity Centre, to the south. Carmichael Street is approximately 7.2m wide along the entire length of the road, measured between the face of kerbs. A location plan showing Carmichael Street is provided in Figure 1.

Figure 1 – Locality Plan INVESTIGATION A road safety investigation of Carmichael Street has been undertaken, including several site observations and a traffic speed and volume count.

Subject Section of Road

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Traffic Speed and Volume A speed and volume count was conducted in Carmichael Street over a one week period during the school term (28 August – 3 September 2013), . This was conducted south of King Street. The results of the traffic count are presented in Table 1, with a previous count conducted from (17 July – 23 July 2007) at a similar location. Table 1 – Carmichael Street Speed and Volume Survey Results

Direction 28-Aug – 3 Sept 2013 17 Jul – 23 Jul 2007

Average Weekday Traffic Volumes

(vehicles per day)

Combined 2,040 1,924

North 886 838

South 1,154 1,086

85th Percentile

Speed* (km/h)

Combined 43.6 49.8

North 45.0 48.4

South 41.4 50.8

*The 85th percentile speed is the speed at which 85 percent of vehicles are travelling at or below.

The traffic count data indicated a slight overall increase in traffic volumes along Carmichael Street over the past 6 years, from 1,927 vehicles per day to 2,040 vehicles per day in 2013. This represents an overall increase of 6% during this time. Traffic volumes along Carmichael Street are slightly higher than expected for a road of ‘Local’ status within Council’s road hierarchy. In accordance with Council’s Road Management Plan, such roads can expect up to 2,000 vehicles per day. The 85th percentile speeds recorded along Carmichael Street have decreased over the past six years, from 49.8km/h in 2007 to 43.6km/h in 2013. These speeds are well below the legal speed limit. Further review of the traffic data has not highlighted any other ongoing speeding concerns during normal weekday peak periods, evenings or on weekends. Crash History A check of the VicRoads casualty crash database indicates that there has been one reported crash in Carmichael Street, in the five year period from January 2008 to December 2013. The crash involved a pedestrian being struck by a vehicle travelling along Carmichael Street, 20 meters north of Lower Heidelberg Road. Site Observations Inspections of Carmicheal Street highlighted a moderate level of on-street parking along the street, with slightly higher levels of parking occuring towards Lower Heidelberg Road. Vehicles were observed to be parked legally, with sufficient width available for through traffic. No obvious speed or vehicle congestion issues were noted at these times.

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Consideration for Traffic Improvements

For traffic calming devices to be effective at controlling the speed of traffic in a 50km/h zone, they should generally be spaced 80 to 120 metres apart. At this spacing, motorists generally travel at a more uniform speed and are less inclined to speed up and brake suddenly between treatments. Installing an isolated treatment will generally result in only a localised speed reduction near the treatment with little benefit to the remainder of the street. Considering the above and the approach sightlines from both directions, the appropriate locations for any installation of road safety devices in Carmichael Street are:

- 30m north of York Avenue, in the vicinity of 21 Carmichael Street and - 35m north of Beauview Parade, in the vicinity of 13 Carmichael Street.

The two identified locations above are shown in Figure 2 following.

Figure 2 – Potential Traffic Calming Device Locations When considering the available road width and topography of Carmichael Street, road cushions (a speed hump that occupies only part of the width of the road) are identified as the most suitable device for the locations shown above. Speed humps and angled slow point treatments (a series of kerb extensions on alternating or opposite sides of the road) were both considered during the investigation. However, Australian Standards specify such treatments should not be located on roads with grades steeper than 5%. The southern section of Carmichael Street, between King Street and Lower Heidelberg Road experiences gradients of up to 10%. As such, speed humps and angled slow points are not considered to be suitable treatments for Carmichael Street. Bicycle lanes were also considered during the investigation, however there is insufficient width available to introduce a bicycle lane in each direction, and still provide two lanes for through traffic.

Potential traffic calming locations

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Road cushions can be installed on roads with grades of up to 10% and are effective at reducing vehicle speeds. Such devices also cause less interference to larger vehicles, such as buses and emergency vehicles. Furthermore, no on-street parking spaces would be removed, as vehicles are able to park alongside the road cushions. Disadvantages of road cushions include the perception of increased traffic noise associated with the devices. Furthermore, traffic calming devices can lead to an increase in ‘hoon’ behaviour, with the devices often seen as a ‘challenge’ by these motorists. COST Initial cost estimates place the cost of the speed cushions in the order of $20,000. However, additional funding may be required to upgrade the street lighting in the vicinity of the treatments, should the installation of the road cushions proceed.

DISCUSSION

The Local Area Traffic Management (LATM) Strategy provides opportunity for to consider funding in the budget process for the installation of traffic calming devices in roads throughout the municipality. The LATM Strategy recommends a system which assesses and prioritises roads on the need for traffic calming measures based on traffic speeds, traffic volumes and casualty accidents, as well as considering factors such as proximity to schools, shops, recreation facilities and playgrounds. This ensures that ranked sites get priority funding of traffic treatments where such funding is available. When assessed in accordance with the LATM Strategy, Carmichael Streets ranks as a low priority for funding consideration when ranked against competing locations. Furthermore, the recorded speed data indicates vehicle speeds remain well below the legal speed limit of 50km/h. In consideration of this data, the installation of traffic calming devices to slow traffic is not considered warranted at this time. It is noted that traffic volumes along Carmichael Street are slightly higher than expected for a road of ‘Local’ status within Council’s road hierarchy. However, Carmichael Street provides one of the few convenient north-south road connections from the Eaglemont area through to the East Ivanhoe Village Shopping Centre where many local residents would be expected to frequent. This lack of alternate and convenient north-south connection for local traffic movements to the shopping centre is expected to add to the overall traffic volumes on the street and as such is not considered unusual. Given the lack of convenient alternative connections the installation of traffic management devices is not anticipated to significantly impact traffic volumes or shift traffic to other streets

CONCLUSION

The investigation of Carmichael Street highlighted no concern with the speed of vehicles travelling along the street. In consideration of the available road width and the topography of the street, road cushions are considered to be the most appropriate traffic management treatment for Carmichael Street, should it be required.

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However, Carmichael Street ranks low amongst the streets considered for future funding of traffic calming when assessing road safety risks. Furthermore, the recorded speed data indicates vehicles remain well below the legal speed limit of 50km/h. Accordingly, the installation of traffic calming devices to manage the speed of traffic travelling along Carmichael Street is not considered warranted at this time.

RECOMMENDATION

That:

1. The installation of traffic calming devices is not considered warranted in Carmichael Street, Eaglemont, at this time.

2. A further speed and volume count be conducted in Carmichael Street,

Eaglemont, over the next 12 months to reassess this street.

ATTACHMENTS

Nil

4.2



4.2 PERMANENT PLANNING CONTROLS FOR SUBSTANTIAL TREES IN BANYULE'S GARDEN SUBURBAN AND GARDEN COURT NEIGHBOURHOODS

Author: Klover Apostola - Strategic Planner, City Development

File: BS16/070/086

Previous Items Council on 8 April 2013 (Item 4.1 - Improving Planning Controls For

Substantial Trees in Banyule's Garden Court and Garden Suburban Neighbourhoods)

Council on 29 July 2013 (Item 4.2 - Permanent controls for substantial trees in Banyule's Garden Court and Garden Suburban Neighbourhoods)

SUMMARY

To update on the work done for substantial trees, and to recommend adopting permanent changes to the Banyule Planning Scheme, then request the Minister for Planning to approve them for Planning Scheme.



CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

BACKGROUND

Schedule 5 to the Vegetation Protection Overlay (VPO5) is currently a temporary tree protection control in the Banyule Planning Scheme. It requires a planning permit application for the removal or lopping of substantial trees so that they can be protected where appropriate, and effectively considered when development is proposed.

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PERMANENT PLANNING CONTROLS FOR SUBSTANTIAL TREES IN BANYULE'S GARDEN SUBURBAN AND GARDEN COURT NEIGHBOURHOODS cont’d


The VPO5 applies to trees over 12 metres in height, or with a diameter of more than 40cm at 1.4m above the trunk base. It affects residentially zoned land in the Garden Court and Garden Suburban Neighbourhood Character Precincts west of the Plenty River. This includes parts of Bundoora, Greensborough, Watsonia, Watsonia North, Macleod, Yallambie, Viewbank, Rosanna, Heidelberg, Heidelberg Heights, Heidelberg West, Bellfield and Ivanhoe, as shown in the map in Attachment 1. During May and June this year, Council exhibited Planning Scheme Amendment C80. This amendment will:

Make Schedule 5 to the Vegetation Protection Overlay (VPO5) a permanent part of the Banyule Planning Scheme, with some minor refinements.

List new Reference Documents, including the Strategy for “Substantial trees in Banyule’s Garden Court and Garden Suburban Neighbourhoods, 2013”.

Update the Municipal Strategic Statement (MSS) to reflect the work done.

At its meeting on 29 July 2013, Council received a report which gave an update on discussions with submitters to the amendment, and acknowledged that one unresolved submission was to be referred to a Planning Panel for consideration. It was also acknowledged that a short term extension to the temporary VPO5 should be requested to so that it does not expire while Amendment C80 progresses. EXTENSION TO THE TEMPORARY VPO5 The temporary VPO5 was incorporated into the Banyule Planning Scheme in November 2010 and was due to expire on 30 November 2013. Council requested a six month extension to the temporary VPO5 through Planning Scheme Amendment C97, so that it did not expire while the proposal for a permanent VPO5 progresses. The extension was approved by the State Government and made part of the Banyule Planning Scheme on 31 October 2013. The temporary VPO5 is now due to expire on 31 May 2014. AMENDMENT C80 On 29 July 2013 Council resolved to request the Minister for Planning’s appointment of a Planning Panel to consider the unresolved submission to Amendment C80. The Panel has since considered the proposal, and issued its report to Council on 12 November 2013. The report found that:

“Large trees make an important contribution to landscape values, the preferred neighbourhood character and ecological functions in Banyule; and

The permanent application of VPO5 would produce a net benefit to the community.” (Page i of the C80 Panel Report)

The Panel supported Council’s submission and also gave recommendations for refinements to permit exemptions for personal safety where a tree is very close to or overhanging a building and for promoting good tree care by residents. The Panel also commended Council for its adoption efficient permit processes and the provision of appropriate expertise to resource the operation of the temporary VPO5.

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The Panel recommended that Council adopt Amendment C80 with these refinements. The Report is shown in Attachment 2. It has also been given to submitters and is now publically available on the Banyule City Council Website: http://www.banyule.vic.gov.au/Services/Planning/Banyule-Planning-Scheme/Exhibited-amendments-Current-amendments WHERE TO NEXT A Planning Panel has supported Council’s C80 proposal for a permanent VPO5. This overlay, as well as the supporting document “Draft Strategy for Substantial Trees in Banyule’s Garden Court and Garden Suburban Neighbourhoods”, will recognise the importance of Substantial Trees in the Banyule Planning Scheme. It will also help promote tree care with local residents. Now that a favourable recommendation has been received from a Planning Panel, Council can consider adopting the final proposal shown in Attachment 3. If C80 is adopted, the next step to progress towards permanent tree controls is to request the Minister for Planning for final approval so it can be incorporated into the Banyule Planning Scheme before the temporary VPO5 expires.

CONCLUSION

The Planning Panel has considered Amendment C80 and supports a permanent VPO5 for the Banyule Planning Scheme. The Panel has also commended Council on its efficient permit processes and the provision of appropriate expertise to resource vegetation protection measures. Council can now adopt the permanent VPO5 and request the Minister for approval. This request can seek a timely outcome before 31 May 2014, which is when the temporary VPO5 is due to expire.

RECOMMENDATION

That Council:

1. Adopt Banyule Planning Scheme Amendment C80 shown in Attachment 3, including the “Strategy for Substantial Trees in Garden Court and Garden Suburban Neighbourhoods 2013”.

2. Request the Minister for Planning to approve amendment C80 which introduces

permanent planning controls for substantial trees into the Banyule Planning Scheme.

3. Request the Minister for Planning to complete the process of gazetting

Amendment C80 before the temporary Schedule 5 to the Vegetation Protection Overlay expires on 31 May 2014.

ATTACHMENTS

No. Title Page

1 Map of Area affected by Amendment C80 119

http://www.banyule.vic.gov.au/Services/Planning/Banyule-Planning-Scheme/Exhibited-amendments-Current-amendments

http://www.banyule.vic.gov.au/Services/Planning/Banyule-Planning-Scheme/Exhibited-amendments-Current-amendments

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2 Planning Panel Report - Amendment C80 120

3 Final Amendment C80 Proposal 137

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4.3 NORTH EAST ROAD LINK - QUARTERLY REPORT

Author: Michelle Herbert - Senior Transport Engineer, City Development

File: F2013/683

Previous Items Council on 7 October 2013 (Item 4.1 - North East Road Link Quarterly

Update)

SUMMARY

To provide Council with a status update on planning for the proposed North East Road Link.



CITY PLAN

This report is in line with Council’s City Plan key direction to “support sustainable transport”.

BACKGROUND

Council considered an initial report on the status of the proposed North East Link and an overview of relevant Council resolutions and positions on the link, regional transport, and associated heritage and environmental issues at its meeting on 14 December 2009. Council resolved in part as follows: “4. That Council officers report to the Council every three months on the response from the Minister, VicRoads or other Government departments or agencies on progress in the planning of the North-East link.” In line with this resolution Council last considered a report on this matter in October 2013. In this meeting Council resolved that: “1. Council notes this report.

2. Council write to Melbourne Linking Authority expressing its concern that there has been no response to an earlier request to meet for a briefing on the East West link.

3. Writes to all local members and provide them with a copy of Council’s recently adopted “Prioritised Transport Project Advocacy List”

4. Copies of the letters to be sent to the Ministers of Transport, Planning and Infrastructure.”

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NORTH EAST ROAD LINK - QUARTERLY REPORT cont’d


In response to this resolution, Council has written to the Linking Melbourne Authority, all local members and the Minister for Public Transport and Roads, and Minister for Planning and provided copies of Council’s advocacy stance.

RECENT CORRESPONDENCE AND FEEDBACK

The Linking Melbourne Authority provided a briefing to Council on 18 November 2013 on the East West Link. This was provided in response to Council’s earlier request. Council has also provided a submission to the Linking Melbourne Authority on the East West Link Project, acknowledging that the project will have minimal impacts to traffic congestion in Banyule but raising the following concerns: i. The degree to which the project may have detrimental funding implications on other

important state transport projects, such as: a. The Melbourne Metro project; b. The Doncaster Rail project; and c. Incremental improvements to the Hurstbridge Rail Line, including duplication of

the line between Rosanna and Heidelberg and from Greensborough to Eltham. ii. The extent to which this project has been considered in comparison with these

other projects and may genuinely represent the best benefit for all of Melbourne. iii. The submission should also urge the State Government to provide a firm

commitment, on the timeline and funding model for the delivery of these other projects.

A meeting scheduled to be held with Matthew Guy, Minister for Planning on 13 September to discuss the North East Link amongst other matters, was delayed to 11 October 2013. At this meeting the current Banyule position on the North East Link was explained to the Minister. The Minister acknowledged the Council position and was advised that Council’s views would be included in its “Plan Melbourne” submission. At the 2 December Council meeting, a representative from the ‘Warringal Conservation Society’ presented to Councillors outlining the groups objections to the proposed route through Banyule Flats and Warringal Parklands.

RECENT DEVELOPOMENTS WITH THE NORTH EAST LINK

On 9 October 2013 the Victorian Government released its draft Strategy, Plan Melbourne. This draft has a 2050 vision for Melbourne as a ‘global city of opportunity and choice’ to ‘build the confidence, investment and employment vital for Victoria’s long-term future’. Key themes and outcomes in the draft Strategy are:

An integrated approach across land-use, transport and community and social

infrastructure

Collaboration across government tiers, the private sector and the community

will be required to deliver the strategy

Job creation and security will be ‘at the forefront of planning decisions’

Increase certainty in the planning system by protecting suburbs and delivering

intensified development in certain areas

Setting aspirations for large scale infrastructure development to support city

growth, sustainability and productivity

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Identifying an emerging LaTrobe Cluster for northern Melbourne.

In terms of transport and more specifically the North East Road Link, Plan Melbourne lists as one of its initiatives: In the short term...consider options for a North East Link connecting the M80 Ring Road to the Eastern Freeway/Eastlink.

In the long term…deliver the North East Link connecting the M80 Ring Road to the Eastern Freeway/Eastlink.

Figure 1 shows the alignment of the proposed North East Link as shown in Plan Melbourne.

Figure 1: (Plan Melbourne, Map 12 (2013)) The draft strategy indicates that the State’s future investigations for the North East link would be through Banyule. In order to investigate the potential impacts of the proposed link road, Council is currently progressing on studies for Banyule Flats and Warringal Parklands. The initial stage is a heritage study produced by appointed specialist heritage consultants where their findings are expected after February 2014. The second stage of the investigation is an ecological assessment of Banyule Flats commencing prior to July 2014. Collectively these studies are exploring opportunities to better recognise the heritage and environmental status of these important features. Council has also given a submission to the State Government’s draft metropolitan planning strategy, Plan Melbourne. This submission was considered at the 2 December Council meeting and is giving effect to Council’s preferred alignment for a more direct route connecting the Western Ring Road with the Eastern Freeway towards Eastlink. This connection avoids the unnecessary impact on Banyule Flats

4.3




and Warringal Parkland, as well as provides a higher capacity ring road link without the significant constraint of the Mullum Mullum tunnel, from EastLink to the Eastern Freeway. Council’s Plan Melbourne submission argues that a preferred approach should consider:

Revising the approach for investigating the future North-East link to prioritise metropolitan, circumferential freight movement to Eastlink, with a revised alignment and southern connection at Ringwood.

CONCLUSION

The recently released draft Plan Melbourne strategy states that the Victorian Government will deliver the North East Link connecting the M80 Ring Road to the Eastern Freeway/Eastlink, as part of a long term strategy. Council has made a submission to the Victorian Government in connection with the draft Plan Melbourne strategy giving effect to Council’s preferred alignment for the link which avoids the unnecessary impact on Banyule Flats and Warringal Parkland.

RECOMMENDATION

That Council notes this report.

ATTACHMENTS

Nil

4.4



4.4 IVANHOE GRAMMAR SCHOOL - SELECTION OF RESIDENT INTEREST GROUP

Author: Andy Wilson - Team Leader - Development Planning, City Development

Ward: Griffin

File: P1999/777

SUMMARY

This report relates to the selection of residents to form a Resident Interest Group to meet with Council officers and representatives of Ivanhoe Grammar School to discuss matters relating to the proposed Development Plan. In excess of 40 Expressions of Interest were made to Council to join the group. As required in the notices of motion on 26 August 2013 and 23 September 2013, a maximum of 10 residents from the three geographical locations to the South, East and West are to form the group.

Planning Permit Application: P1999/777

Development Planner: Andy Wilson

Address: 41 The Ridgeway, Ivanhoe

Proposal: Development Plan approval

Existing Use/Development: Ivanhoe Grammar School

Applicant: Ratio Consultants

Zoning: Residential 1 Zone

Overlays: HO69, ESO1, ESO4, DPO4, LSIO, SLO2, VPO3,

Ward: Griffin

Following an Expression of Interest process, Council must now select a group of residents to form the Resident Interest Group (RIG) to meet with Council officers and representatives of the Ivanhoe Grammar School. This report outlines a number of criteria for selecting the group including gender balance, background and skills, proximity to the site, level of participation in the process to date, ability to represent the wider community and a mix of residents who were and were not part of the previous Ivanhoe Grammar Development Plan ‘Working Group’.



4.4


IVANHOE GRAMMAR SCHOOL - SELECTION OF RESIDENT INTEREST GROUP cont’d


BACKGROUND/HISTORY

At its ordinary meeting of 26 August 2013, Council resolved (amongst other things) that:

An Expression of Interest process be undertaken for the Resident Interest Group, whereby all submitters, attendees of the consultation session and owner / occupiers previously contacted in this Development Plan approval process be given an opportunity to nominate. The Resident Interest Group is to be made up of six people, with selection to be two persons per general geographic area to the west, south and east of the school;

In addition, at its ordinary meeting of 23 September 2013, Council resolved (amongst other things) that:

The proposed resident interest group include 10 residents instead of the 6 initially proposed

4.4




Locality Plan

EXPRESSION OF INTEREST PROCESS

Following the Council resolution of 26 August 2013, an Expression of Interest process was undertaken for the Resident Interest Group, whereby all submitters,

4.4




attendees of the consultation session and owner / occupiers previously contacted in this Development Plan approval process were given an opportunity to nominate. As a result, in excess of 40 submissions were received. To assist with the process of selection, those who submitted were then given an opportunity to provide a written statement about themselves to indicate their suitability to represent the wider community on the issues raised by residents. A number of residents took the opportunity to provide a written statement about themselves.

SELECTION OF RESIDENTS

Residents who provided a written statement have been shortlisted and grouped according to their geographical location. Residents have also been filtered based on the skills they are willing to contribute to the group, the level of participation they have made to the consultation process thus far, ability to represent the views of the wider community and achieving a gender balance. In addition it is considered that there should be a mix of residents who were and were not part of the previous ‘Working Group’. Through this selection process, Council officers offer a selection of 10 residents for inclusion within the Ivanhoe Grammar School, Resident Interest Group. For privacy reasons the full list of candidates for consideration and the selected shortlist have been circulated separately to Councillors. The final list of selected candidates will be included in the Council resolution. It is noted that residents who have not been nominated will still have the ability to represent themselves through the usual consultation and assessment process. This is particularly relevant for those residents who are more immediately affected by the changes proposed in the Development Plan. It is expected that those residents will be given substantial opportunities to discuss key concerns with Council officers throughout the process.

CONCLUSION

In accordance with the two Council resolutions of 26 August 2013 and 23 September 2013, a total of 10 residents from the general geographical areas to the East, South and West are to be selected to form a Resident Interest Group. In addition to their geographical location, the selection of residents should be based on the skills they are willing to contribute to the group, the level of participation they have made to the consultation process thus far, ability to represent the views of the wider community, achieving a gender balance and resulting in a mix of residents who were and were not part of the previous Ivanhoe Grammar Development Plan ‘Working Group’.

RECOMMENDATION

That Council: 1. Select 10 residents (to be confirmed at the meeting) from the general

geographical areas to the East, South and West based on the skills they are willing to contribute to the group, the level of participation they have made to the consultation process thus far, ability to represent the views of the wider community, achieving a gender balance and resulting in a mix of residents who were and were not part of the previous Ivanhoe Grammar Development Plan

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Working Group:

2. Notify all residents who made an Expression of Interest of the outcome.

ATTACHMENTS

Nil

4.5



4.5 44 TURNHAM AVENUE ROSANNA Author: Renee Kueffer - Subdivisions Officer, City Development

File: P1033/13

SUMMARY

To consider an application for a three lot subdivision (Consolidation of Titles and Realignment of Boundaries) for 44 Turnham Avenue, Rosanna.


Development Planner: Mrs Renee Kueffer

Address: 44 Turnham Avenue ROSANNA

Proposal: Three Lot Subdivision (Consolidation of Titles and Realignment of Boundaries)

Existing Use/Development: Council Offices, Carpark and Library

Applicant: Lawlor & Loy Pty Ltd

Zoning: Commercial 1 Zone, Mixed Use Zone and Public Use Zone

Overlays: Vegetation Protection Overlay 5

Restrictive covenant: N/A

Notification (Advertising): The application was advertised by mail to adjoining property owners and occupiers

Objections Received: 3

Ward: Ibbott

Cultural Heritage Management Plan (CHMP) required:

Exempt



PROPOSAL

This application seeks to consolidate ten existing titles and subdivide the land to create three lots, as the existing titles do not reflect the current use of the buildings and land. This will then enable Council to sell the service centre and associated car park whilst retaining the Rosanna library on a separate title. Lot 1 will contain the existing Rosanna Library. Lot 2 will contain the existing car park off Douglas Street and Lot 3 will contain the existing Municipal Offices together

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44 TURNHAM AVENUE ROSANNA cont’d


with car parking fronting Turnham Avenue. A plan of the proposed subdivision is included as an attachment to this report.

BACKGROUND/HISTORY

On 22 November 2010 Council resolved to prepare the Rosanna site for future Development or sale. In February 2012, the subject land was rezoned to Commercial 1 Zone and Mixed Use Zone. This facilitated a change to the Banyule Planning Scheme to encourage future use and development of the land for a possible range of uses including commercial, retail, office and residential. Planning Permit P201/11 was issued by Council on 26 September 2011 for the Vesting of Reserve No. 2 on LP8568 in Banyule City Council, Removal of Reserve Status from land shown as Reserve No 2 on LP8568 and consolidation of land shown as Lot 45 LP8568 and Reserve No 2 on LP8568. At its ordinary meeting of 18 November 2013, Council directed that the land at 44 Turnham Avenue (and the associated Douglas Street car park) be sold to a prospective purchaser, resolving that:

1. Having considered submissions and complied with the provisions of Section 189 of the Local Government Act 1989 by giving public notice of Council’s intention to sell the Council owned land known as 44 Turnham Avenue, Rosanna now directs that the Land be sold to the prospective purchaser.

2. Write to each submitter advising them of the decision and the

reasons for the decision. 3. Authorise the CEO and/or his delegate to negotiate the proposed

terms and conditions of the contract and the signing and sealing of the necessary documentation to effect the sale and transfer of the land at the appropriate time.

SUBJECT SITE AND SURROUNDING AREA

The subject site consists of the Rosanna Library building, the Rosanna Council Offices and the Council car parking at the rear of these buildings.

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PLANNING CONTROLS

Control Clause

Commercial 1 Zone 34.01

Mixed Use Zone 32.04

Public Use Zone 36.01

Vegetation Protection Overlay (VPO5) 42.02

POLICIES CONSIDERED

Policy Clause

State Planning Policy Framework

Settlement 11

Local Planning Policy Framework

Land Use – Housing, Commercial 21.04

Neighbourhood Character Policy 22.02

PUBLIC NOTIFICATION The application was advertised by mail to adjoining property owners and occupiers. A total of 3 objections have been received. Grounds of objection are summarised as follows:

4.5




Clarification sought whether the right of way will still exist between the reserve

and Turnham Avenue

Existing pedestrian and vehicular right of access should be preserved between

Douglas Street and the Melbourne Water drainage reserve, as the public and

private right of access is established through continuous use.

CONSULTATION Discussions have been held with one of the key objectors with regard to the likely recommendation to approve the subdivision and the implications on any future access claims by objectors. It was indicated that the subdivision in itself would not impact on a future claim. The key objector acknowledged and understood the reasons for this view but is likely to maintain the objection. REFERRAL COMMENTS External Referral Authorities The application was referred to Yarra Valley Water, Melbourne Water, Jemena and APA Group who had no objection to the proposed subdivision, subject to conditions being placed on any permit issued. Councils Engineering Department Councils Engineering department have advised that there are a number of Council drainage assets that have not been located within drainage easements nor had drainage easements created over them. It is suggested that easements be created on lots 1 and 3 to cover the existing drainage pipes. TECHNICAL CONSIDERATION

RESPONSE TO POLICY FRAMEWORK

Given that the proposed subdivision formalises how the existing buildings and car park are already being used, it is considered that the character of the area will be maintained and as such the proposal is consistent with State and Local Policy. The subdivision boundaries will accord with the existing zone boundaries and will facilitate the future development of lots 2 and 3 in accordance with the mixed use zone and the commercial zone. Lot 1 will contain the library on land zoned public use, and will retain direct frontage to Turnham Avenue and Douglas Street. Car parking associated with the library will remain unaltered, including the spaces under the library and to the east of the building. PUBLIC OPEN SPACE The requirement for public open space has been considered having regard to Council’s Public Open Space Strategy and Section 18 of the Subdivision Act 1988. The land is currently comprised of 10 lots and is proposed to be re-subdivided into 3 larger lots. Although the proposed subdivision will not increase the demand for public open space immediately, it is expected that future owners of Lot 2 and 3 would possibly be interested to develop the land for greater residential densities, therefore creating increased demand for public open space. It is therefore considered

4.5




appropriate to defer the request for any public open space contribution at this stage with the ability to request this at a future stage when the residential densities are fully understood. OBJECTORS’ CONCERNS Objectors have raised concerns with the ability to ensure ongoing access along the drainage reserve on the eastern boundary of the site. The proposed subdivision does not seek to alter this access and would continue to allow free passage of pedestrians along this easement. Although the objectors consider that they have right of access across this land, no documentation has been provided to demonstrate this right. Furthermore, approval of the proposed subdivision and subsequent transfer of ownership will not extinguish any rights that may be able to be demonstrated. Although the ultimate future development of the land is yet to be finalised or approved through a planning permit process, it is likely that vehicle and pedestrian access will continue along sections of the drainage reserve and along the easement created to the rear of the library building. CONCLUSION The proposed subdivision is in accordance with the requirements of the Banyule Planning Scheme and on this basis warrants conditional support.

RECOMMENDATION

That Council issue a Notice of Decision to grant a Permit in respect of Application No. P1033/2013 for a Three Lot Subdivision (Consolidation of Titles and Realignment of Boundaries) at 44 Turnham Avenue Rosanna, subject to the following conditions: Plans (1) Prior to Certification of the Plan of Subdivision, amended plans to the

satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved the plans will be endorsed and will then form part of the permit. The plans must be generally in accordance with the plans submitted with the application but modified to show:

(a) Prior to Certification, the Plan of Subdivision must be amended to allow

for a minimum 1.5 metre clearance from the outside edge of Melbourne

Water's Salt Creek Drain;

(b) Drainage Easements in favour of Banyule City Council on Lots 1 and 3

to cover the existing drainage pipes

(2) The subdivision as shown on the endorsed plan shall not be altered or

modified (whether or not in order to comply with any statute, Statutory Rule or By-Law or for any other reason) without the consent of the Responsible Authority.

4.5




Yarra Valley Water

(3) The owner of the subject land must enter into an agreement with Yarra Valley Water for the provision of water supply.

(4) The owner of the subject land must enter into an agreement with Yarra Valley Water for the provision of sewerage.

Melbourne Water (5) No polluted and/or sediment laden runoff is to be discharged directly or indirectly

into Melbourne Water’s drains or watercourses.

(6) Prior to Certification, the Plan of Subdivision must be referred to Melbourne Water, in accordance with Section 8 of the Subdivision Act 1988.

(7) Prior to the issue of a Statement of Compliance, a separate application direct

to Melbourne Water must be made for approval of any new or modified storm water connection to Melbourne Water's drains or watercourses.

Telecommunications

(8) The owner of the land must enter into an agreement with:

A telecommunications network or service provider for the provision of

telecommunication services to each lot shown on the endorsed plan in

accordance with the provider’s requirements and relevant legislation at

the time; and

A suitably qualified person for the provision of fibre ready

telecommunication facilities to each lot shown on the endorsed plan in

accordance with any industry specifications or any standards set by the

Australian Communications and Media Authority, unless the applicant can

demonstrate that the land is in an area where the National Broadband

Network will not be provided by optical fibre.

(9) Before the issue of a Statement of Compliance for any stage of the

subdivision under the Subdivision Act 1988, the owner of the land must provide written confirmation from:

A telecommunications network or service provider that all lots are

connected to or are ready for connection to telecommunications services

in accordance with the provider’s requirements and relevant legislation at

the time; and

A suitably qualified person that fibre ready telecommunication facilities

have been provided in accordance with any industry specifications or any

standards set by the Australian Communications and Media Authority,

unless the applicant can demonstrate that the land is in an area where

the National Broadband Network will not be provided by optical fibre.

4.5




Time Limit (10) In accordance with section 68 of the Planning and Environment Act 1987, this

permit will expire if one of the following circumstances applies:

The plan is not certified within two years of the date of this permit; or

A Statement of Compliance is not issued within five (5) years of the date

of certification.

The Responsible Authority may extend the permit if a request is made in writing in accordance with, and within the timeframes specified, in Section 69 of Planning and Environment Act 1987.

PERMIT NOTE

Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan, however it is Council’s intention to number the proposed allotments as follows: Lot 1 72 Turnham Avenue Rosanna Lot 2 47 Douglas Street Rosanna Lot 3 44 Turnham Avenue Rosanna

Melbourne Water

If further information is required in relation to Melbourne Water’s permit conditions shown above, please contact Melbourne Water on telephone 9235 2517, quoting Melbourne Water’s reference 229390.

ATTACHMENTS

No. Title Page

1 Relevant Planning Policy considered 306

2 Proposed plan of Subdivision 309

4.6



4.6 IVANHOE STRUCTURE PLAN PLANNING SCHEME AMENDMENTS

Author: Anne North - Senior Strategic Planner, City Development

Ward: Griffin

File: BS/16/070/091, BS/16/070/092, BS16/070/93, BS/16/070/094, F2013/1102, F2013/957, F2013/1385, F2013/1386

SUMMARY

This report provides Council with an update on the Ivanhoe Activity Area Planning Scheme Amendments. The report recommends that Council consider the proposed changes to the Municipal Strategic Statement and approved Ivanhoe Structure Plan when assessing planning applications in the Ivanhoe Activity Area.



CITY PLAN

This report is in line with Council’s City Plan key direction to “strengthen local activity and employment areas”.

BACKGROUND

On 17 December 2012 Council resolved to adopt the revised draft structure plan. A revised version of the Structure Plan was adopted on 3 June 2013. At its meeting on the 17 December 2012 it was also resolved: “1. That Council undertakes further work to achieve approval from the Minister for

Planning for permanent controls for the Ivanhoe Major Activity Area. 2. That the Mayor, as a matter of urgency, writes to the Minister requesting interim

planning controls in accordance with the adopted Ivanhoe Structure Plan, dated 17 December 2012.”

In accordance with the Council resolution planning scheme amendment documents were prepared to enable the translation of the Ivanhoe Structure Plan into the Banyule Planning Scheme. The Mayor also wrote to the Minister on the 19 December 2012 advising of Council’s adoption of the Ivanhoe Structure Plan and requesting interim planning controls. Council’s request for interim controls included the following: Amendment C91 – Interim DDO Planning Scheme Amendment C91 introduces two new schedules to the Design and Development Overlay (DDO).

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IVANHOE STRUCTURE PLAN PLANNING SCHEME AMENDMENTS cont’d


The Minister has approved the two new schedules to the DDO on an interim basis and the Notice of approval of Amendment C91 appeared in the Victorian Government Gazette on 28 November 2013. The two new schedules to the DDO are now included in the Banyule Planning Scheme. Requested MSS changes have not been approved. The omission of the MSS changes from the interim controls is discussed further under Technical Considerations in this report. The interim controls will expire on 31 May 2015. Amendment C92 – Interim Heritage Controls Planning Scheme Amendment C92 introduces an interim Heritage Overlay to two new heritage precincts and one new heritage place as follows:

Interwar shop, former post office, at 1041-1041a Heidelberg Road

Kenilworth Parade Precinct

Toora Street Precinct

The Minister has approved these interim heritage controls. Notice of Approval of Amendment C92 appeared in the Victorian Government Gazette on 21 November 2013 and the controls are now included in the Banyule Planning Scheme. The interim heritage controls will expire on 31 October 2014. The interim controls for Amendments C91 and C92 offer immediate planning guidance and direction for the Ivanhoe Activity Area while the planning scheme amendments for the permanent planning scheme controls are on exhibition. The amendments seeking to introduce permanent controls to the Ivanhoe Activity Area are as follows: Amendment C93 – DDO, MSS amendments and changes to zones Planning Scheme Amendment C93 introduces changes to parts of the MSS and introduces two new schedules to the DDO. Amendment C93 also intends to rezone a number of sites in precincts 1, 3, 4 and 5 from Residential 1 Zone and Public Use Zone to the Mixed Use Zone and Commercial 1 Zone. The proposed zone changes reflect the intent of the structure plan. Public exhibition of Amendment C93 commenced on Thursday 5 December 2013. Exhibition of the Amendment includes Notice in the Victorian Government Gazette, Notices in the Heidelberg and Diamond Valley Leader newspapers and letters to land owners and occupiers within the Ivanhoe Activity Area boundary and surrounding area. The exhibition period will finish on 13 February 2014. Amendment C94 – Heritage Controls Planning Scheme Amendment C94 proposes to introduce two new precincts and two new places to the heritage overlay. Those precincts and places are the same properties as those included in Amendment C92. One additional property located outside of Ivanhoe has also been included in the request for permanent heritage controls. Saxam Homestead is located at 108-130 Diamond Creek Road (St Helena), Greensborough and was nominated by a member of the community for heritage review. Saxam Homestead has been included in this amendment as it was not identified in Banyule’s previous heritage review and subsequent planning scheme amendment.

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IVANHOE STRUCTURE PLAN PLANNING SCHEME AMENDMENTS cont’d


Public exhibition of Amendment C94 commenced on Thursday 5 December 2013. Exhibition of the Amendment includes Notice in the Victorian Government Gazette, Notices in the Heidelberg and Diamond Valley Leader newspapers and letters to land owners and occupiers within the Ivanhoe Activity Area boundary and surrounding area. Letters were also sent to the owners and occupiers of Saxam Homestead. The exhibition period will finish on 13 February 2014.

TECHNICAL CONSIDERATIONS

The Minister’s approval of the interim planning controls provides design objectives and guidelines for development in the Ivanhoe Structure Plan area. These controls are now in the Banyule Planning Scheme and will be used while the amendments for the permanent controls are being finalised. While the Minister has not approved the interim changes to the MSS, in practice when assessing planning applications Council will look to the Ivanhoe Structure Plan which is an adopted Council document and the MSS changes proposed in Amendment C93. The MSS mirrors the Ivanhoe Structure Plan in terms of providing an overall vision and policy position for the Ivanhoe Activity Area. The MSS also includes a number of objectives and strategies relating to the future direction of the Ivanhoe Activity Area based around the five main themes outlined in the Structure Plan. As planning scheme Amendment C93 progresses through exhibition to a possible Planning Panel, the changes to the MSS will gain more statutory weight.

CONCLUSION

The adopted Ivanhoe Structure Plan and the MSS changes proposed through Amendment C93 provide the overarching vision and objectives for the Ivanhoe Activity Area and will guide decision making on individual planning application even though the interim planning scheme controls do not include the proposed MSS changes. The approval of the interim planning controls in the Banyule Planning Scheme is an important step towards achieving certainty about development in the Ivanhoe Activity Area for residents, developers and business owners.

RECOMMENDATION

That Council, in the absence of interim changes to the Municipal Strategic Statement:

1. Continue to apply the Ivanhoe Structure Plan to provide guidance on the vision and strategic direction of the Ivanhoe Activity Area, and

2. Refer to the changes proposed to the Municipal Strategic Statement through Amendment C93 that is currently on public exhibition when providing guidance to applicants and in the assessment of planning permit applications.

ATTACHMENTS

Nil

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4.7 MULTI UNIT DEVELOPMENT AND VEGETATION REMOVAL AT 113 RATTRAY ROAD, MONTMORENCY

Author: Una McCafferkey - Development Planner, City Development

Ward: Hawdon

File: P484/2013

SUMMARY

A planning permit is sought for the construction of three two-storey dwellings (unit 1 with basement parking); vegetation removal; and, building and works under the dripline of protection vegetation. The application has been assessed against the relevant policies of the Banyule Planning Scheme and it is considered that the proposal should not be supported.


Development Planner: Úna McCafferkey

Address: 113 Rattray Road MONTMORENCY

Proposal: Construction of three two-storey dwellings (unit 1 with basement parking); retaining wall within 10 metres of the front boundary; vegetation removal; and, building and works under the dripline of protection vegetation.

Existing Use/Development: Single dwelling

Applicant: Mr Chris Jankulovski

Zoning: Residential 1 Zone

Overlays: Design and Development Overlay Schedule 8 (DDO8)

Vegetation Protection Overlay Schedule 1 (VPO1)

Notification (Advertising): The application has been advertised in accordance with Section 52 of the Planning and Environment Act 1987 by way of letters to adjoining owners and occupiers and a sign on-site.

Objections Received: Two

Ward: Hawdon



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MULTI UNIT DEVELOPMENT AND VEGETATION REMOVAL AT 113 RATTRAY ROAD, MONTMORENCY cont’d


SUBJECT SITE AND SURROUNDING AREA The site is located on the northern side of Rattray Road, approximately 60m north-west of the intersection with Reichelt Avenue. The site generally has a rectangular shape save for the south-western corner splay, with the following dimensions: Northern boundary (rear) 21.34m Western boundary (side) 37.69m Eastern boundary (side) 42.8m South boundary (frontage) 16.77m South-western boundary (corner splay) 6.54m Site area 896.9m2 The site has a fall of approximately 5.4m from the south-western corner splay to the north-eastern corner. A 2.44m wide drainage and sewerage is located along the northern boundary. The site is currently developed with a single-storey dwelling. The existing dwelling is central to the site with a carport that is attached to the south-eastern side of the dwelling and a small shed is located to the north-east of the dwelling. The dwelling has a weatherboard construction and a tiled, pitched roof. The site is moderately vegetated with a mixture of native and exotic trees of varying heights. A single concrete crossover located approximately 5.4m west of the site’s south-western corner and an asphalt driveway provides vehicle access to the carport. The site has three direct abuttals: No. 115 Rattray Road adjoins the site to the east. This property is developed

with a single-storey weatherboard dwelling with a tiled, pitched roof with eaves. The dwelling is setback 10.7m to the street and a minimum of 1.8m to the common boundary. A flat roofed, two-car garage is located to the south-east of the dwelling, within the frontage and a deck is attached to the rear of the north-western half of the dwelling. The property is moderately vegetated with trees of varying sizes. It is noted that there are a number of medium and large sized canopy trees. The western side of the dwelling and secluded private open space adjoins the common boundary.

Nos. 1 & 2/111 Rattray Road adjoin the site to the north and north-east respectively. These properties are attached and developed with single-storey brick dwellings with tiled, pitched roofs with eaves. The dwellings are part of a nine unit development which is accessed by a common driveway located adjacent to the site’s western boundary. The dwellings are setback a minimum of 5.5m from the common boundary. The properties are sparsely vegetated, however, the vast area of common property that surrounds the dwellings is moderately vegetated, predominantly with trees.

The surrounding area is characterised by a mixture of single and two-storey dwellings. Construction materials generally consist of a mixture of brick and weatherboard. Roof form is predominantly tiled with a mixture of a hipped and pitched form. Landform in the vicinity generally falls to the north-east. Given this, properties on the southern side of Rattray Road generally have high front façades that are elevated above street level.

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The surrounding area is characterised by a broad mix of housing types set amongst a semi-bush setting. Native/indigenous canopy trees are scattered throughout properties and are clearly evident in the neighbourhood. Built form is a secondary element in most streetscapes. Frontages are generally open however there is evidence of some solid front fencing interspersed within the vicinity. PROPOSAL The proposal involves the demolition of the existing dwelling and construction of three two-storey dwellings in an L-shaped arrangement. All dwellings would have three bedrooms and associated double garages are provided. A breakdown of the dwelling features are as follows: • Dwelling 1: - Basement level: double car garage. - Ground floor level: sitting/dining area, kitchen, laundry, bathroom, bedroom with

walk-in robe and access to bathroom. - First floor level: Two bedrooms, family bathroom. • Dwelling 2: - Ground floor level: sitting area, dining area, kitchen, laundry and WC. - First floor level: bedroom with walk-in-robe and ensuite, two bedrooms, family bathroom. • Dwelling 3: - Ground floor level: dining area, sitting area, kitchen, laundry and WC. - First floor level: bedroom with walk-in-robe and ensuite, two bedrooms, family bathroom.

Open space Car Parking Bedrooms

Dwelling 1 Private open space totalling 181.5m² including a 45.9m² secluded courtyard.

Two car garage 3

Dwelling 2 Secluded private open space area of 65.5m² (rear garden/courtyard)

Two car garage 3

Dwelling 3 Secluded private open space area of 51.7m² (rear garden/courtyard)

Two car garage 3

Dwelling 1 is orientated to front Rattray Road and the remaining dwellings are located internal to the site and present to the common driveway. Dwelling 1 has a front of 9m from the frontage with a front porch protruding forward of the ResCode setback;

Each of the dwellings with associated garages is separated by 1m at ground floor level;

Vehicular access to the garages is via the existing crossover located 5.25m west of the site’s south-eastern corner and a meandering driveway with a minimum width of 3m which generally runs in a north-south direction to the east of Dwelling 1 with a shared turning area to the south of Dwellings 2 and 3;

Secluded private open space is provided to the west of the Dwelling 1, west and north of Dwelling 2 and north of Dwelling 3; and

The materials and finishes schedule states that the lower levels will have an exposed brick construction and the upper levels will have a rendered finish.

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Site area 896.9m2

Dwelling Density 1:298m2

Site Coverage 32.8%

Impervious Site Coverage 51.3%

BACKGROUND/HISTORY

Previous Applications Planning application (P549/12) for the construction of 3 dwellings was refused by Council under delegation on 8 March 2013. The key reasons for refusal can be summarised as follows:

Lack of strategic support.

The siting and design of the proposed development will have an overbearing physical impact upon neighbouring properties and will have an adverse impact upon local residential amenity.

The mass, bulk and scale and setback of the built form represents a failure to respect the existing and preferred neighbourhood character and will erode the generally spacious and low scale development that characterises the street and immediate neighbourhood.

Inadequate space has been provided throughout the development to provide acceptable planting areas and landscaping opportunities, including replacement and revegetation tree planting to adequately soften views of the development from the street and neighbouring land and maintaining the native vegetation dominated vistas and streetscapes of the area.

Current Application

Neighbourhood Character

Prior to the submission of the current application, Council met with the Applicant to discuss the proposal. Following this meeting, an email dated 24 April was forwarded to the Applicants Architect providing additional feedback. A number of the issues/design advice raised in this email remained outstanding upon lodgement of the application.

The current application was received on 17 May 2013 and a Request for Further Information letter was sent to the applicant on 12 June 2013. The letter also raised the following concerns:

Vegetation - impact on the existing vegetation: needs to be addressed

Built Form - undercroft garage reads as three storeys; further reductions sought of the upper level of dwelling 2 and upper level of dwelling 3 (through the loss of a bedroom).

Setbacks: limited ability to soften views in particular upper level of dwelling 3. Amended plans and the required further information were submitted on 11 July 2013 after which time the application was advertised and during this period, one objection was received. Further to a request from the Planning Officer to correct an error on the drawings, the Applicants architect submitted a revised basement/ground floor plan and elevations

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on 16 October 2013. This showed that the garage for Dwelling 2 Level is AHD 68.100 in lieu of AHD 70.100. By way of email on 8 November 2013, the Applicant and their Architects were advised that the Planning Department had maintained concerns about the development which mainly concentrate on the loss of protected vegetation and the inability to provide sufficient planting opportunities for offset planting. This is due to the scale of the development which in turn raises concerns with regard to compliance with the Neighbourhood Character policy. It is also noted that the site is located within a Bush Garden Precinct and within a DDO8 and VPO1 overlays. The Applicant was requested to consider these concerns and advised that a redesign of the development should be considered to address the concerns. No revised plans have been received to date and it was considered necessary to finalise the application. The assessment was made on the advertised plans and revised floor plans and elevations received on 16 October. These plans form the basis of this report. Prior to the final assessment by the Planning Department, a second objection was received on 20 November 2013. PLANNING CONTROLS

Control Clause Permit Triggered

Residential 1 Zone 32.01 Yes - Planning approval is required for the construction of more than one dwelling on a lot within this zone.

Vegetation Protection Overlay (VPO1)

42.02 Yes - Removal of native vegetation.

Design and Development Overlay (DDO8)

43.02 Yes - Buildings and works within the drip line of a tree that is protected under the VPO1 that affects the land.

POLICIES CONSIDERED

Policy Clause

SPPF

Settlement 11

Environmental and Landscape Values (including sub clauses) 12

Built Environment and Heritage (including sub clauses) 15

Housing (including sub clauses) 16

LPPF

Land Use 21.04

Natural Environment 21.05

Built Environment Limited Incremental These are located east of the Plenty River. They are characterised by tall trees, undulating topography and two storey dwellings that sit below the tree canopy. These areas will provide for sensitively designed single dwellings and some dispersed medium density dwellings that respect the valued attributes of the existing neighbourhood character,

21.06

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with an emphasis on protecting trees and creating new opportunities for vegetation.

Residential Neighbourhood Character Policy (Bush Garden Precinct) 22.02

Safer Design Policy 22.03

CURRENT AMENDMENTS

The following current amendments are applicable to the subject site: C73 Proposed Amendment C73 seeks to introduce Local Policy Clause 22.07 – Environmentally Efficient Design into the Banyule Planning Scheme. This policy applies to all residential and commercial development in the City of Banyule. The amendment commenced exhibition on 28 February 2013 and finished on 29 April 2013. An Advisory Committee and Panel will consider the amendment in late November 2013. PUBLIC NOTIFICATION The application was notified in accordance with section 52 of the Planning and Environment Act 1987 because it was deemed that the application could cause material detriment. As a result of advertising a total of two objections have been received to date. Grounds of objection are summarised as follows:

Invasion of privacy – rear dwellings take in the full width of the boundary, decking area located within 2.6m of the common fence affecting their privacy.

Detrimental impact on value of property located to the rear of the subject site.

Tree removal - removal of protected vegetation that contributes to the area’s environmental and the treed character of its neighbourhood setting

Impacts on retained trees - Impact of the development close to the trees proposed for retention appears extreme i.e. underground car park.

Replanting potential – proposal neither provides new habitat or protects the current.

Inconsistent with Bush Garden policy – relevant policy seeks to retain existing canopy trees and space around them to ensure survival; seeks site layouts to be designed with spacing allowing for planting throughout the site. Key characteristics of the policy not taken into account.

Overdevelopment of the site. CONSULTATION Consultation with the objectors did not occur given the Planning Department deemed the proposal unacceptable and worthy of refusal. REFERRAL COMMENTS The application was referred to the following:

Engineering Services: no objection to the development subject to standard conditions; garage for dwelling 3 garage moved 1m west of the east boundary

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to allow for the overland flow path; and, provision of a long section of the driveway to demonstrate access is achievable.

Council Arborist: does not support the proposal due to the impact on existing protected vegetation and lack of adequate space to provide offset planting.

ESD Officer: no objection to the development subject to standard conditions.

Livability: development nominates Dwelling 1 as the dwelling to incorporate Councils LHG. No objection to the development subject to conditions which will seek minor redesign changes to Dwelling 1.

TECHNICAL CONSIDERATION Response to Policy Framework The proposed development fails to strike an appropriate balance between competing State and Local Planning Policies. Although it is acknowledged that the development contributes to urban consolidation and housing diversity, the location of the site and proximity to services as noted in the table above warrants greater consideration of neighbourhood character and residential amenity which the proposal has not sufficiently addressed as noted within the attached Clause 55 and Residential Neighbourhood Character Policy assessment.

RESIDENTIAL NEIGHBOURHOOD CHARACTER POLICY ASSESSMENT (CLAUSE 22.02)

A detailed assessment against the Policy as incorporated in the Banyule Planning Scheme is included as an attachment to this report. It is considered that the proposal does not adequately meet the objectives of Council’s Neighbourhood Character Policy. Those objectives which the proposal does not adequately comply with are listed below:

To maintain and enhance the native vegetation dominated vistas, streetscapes and backdrops, retain remnant indigenous vegetation, and encourage the replanting of indigenous plants

To ensure buildings and extensions do not dominate the streetscape or the building, and do not adversely affect the outlook and amenity of neighbouring dwellings.

To ensure new buildings and extensions are sympathetic to the current building form and architectural style.

To ensure that developments on or near ridgelines retain existing trees, sit below the tree canopies, minimise excavation, and enable further tree planting to form a continuous canopy, so that the scenic quality is maintained and enhanced.

To minimise excavation for vehicle access, loss of front garden space, and dominance of vehicle access, vehicle storage facilities and built form as viewed from the street.

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The proposal could meet the following objectives if appropriate conditions of a permit were applied:

To maintain and strengthen the spaciousness and bush character of front gardens and the view of these gardens and trees from the street.

The policy for Bush Garden Precinct clearly emphasises the importance of not only protecting the existing character in achieving the preferred neighbourhood character, but enhancing it through tree protection and building siting that provides sufficient space around and between buildings to create attractive, treed landscape settings, including by creating new opportunities for vegetation. In summary, it is considered that the proposed development does not sufficiently maintain and enhance the native vegetation character of the area due to the proposed tree removal; potential detrimental impact on the trees proposed for retention; and, the limited space available for the offset vegetation. Due to the extent of the proposed development the proposal relies on existing vegetation on adjacent properties to screen the development and reduce its visual dominance when viewed from the streetscape and adjoining sites.

SAFER DESIGN POLICY ASSESSMENT (CLAUSE 22.03)

The application is considered to meet the policy. The development will continue to enable observation of the street through the existing front dwelling being orientated with windows in this direction (there will be views to the street across the driveway from the lounge room). The new dwelling will have an entrance that is easily identifiable from the access driveway. The vehicle access driveway has been assessed to be safe with vehicles able to turn within the site and leave in a forward direction.

OVERLAY PROVISIONS

Vegetation Protection Overlay Schedule 1 (VPO1) The subject site is located within an area protected by the provisions of the VPO1 which seek to protect the native vegetation which is recognised as a major contributor to the landscape of the area, its distinctive local character and visual amenity. The VPO1 decisions guidelines require the consideration of the following:

To conserve the existing pattern of vegetation, landscape quality and ecosystems within the area.

To address the threatening processes associated with widespread habitat loss and degradation that has occurred in North East Melbourne.

To protect the area as a habitat for local fauna and as an important habitat link.

To promote the retention of existing indigenous vegetation wherever possible.

To ensure that the development, use and management of land is compatible with the existing character and landscape conservation of the area.

The submitted arborist report advises that the removal of 12 trees will be required to accommodate the proposed development. Under the provisions of the VPO1 which protects trees native to Victoria, a planning permit would be required for the removal of trees numbered 3, 4, 7, 10 and 20.

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Tree number 12 which is indigenous has been identified as being dead and does not appear to have nesting hollows; therefore a planning permit is not required for its removal. Despite this, the submitted floor plans show the proposed removal of tree number 7 (medium retention), number 10 (low retention) and number 20 (low-medium retention) with trees numbered 3 (low retention) and 4 (low-medium retention) being retained. However, it should be noted that the submitted arborist report describes Tree # 3 as being in poor condition and deemed unsuitable for long-term retention. It is considered that the proposed development will have a major encroachment on this tree. Tree number 4 is also described as being in poor condition and the proposed porch and paving of Unit 1 will represent a major encroachment to this tree. The submitted arborist report also notes that ‘while significant root damage may occur to tree number 8, care during demolition and excavation works combined with low-impact driveway construction and general soil protection measures should maintain the viability of Tree number 8’. Having reviewed the submitted documentation, the Council arborist has advised that due to the potential detrimental impact of Dwelling 1, tree number 8 should be considered as removed as the works will have an impact that would be fatal to this tree. The Applicant’s summarises their concerns follows:

‘The number, size and distribution of mature indigenous trees on the site greatly limits development flexibility. While efforts have been made to retain most of the higher amenity trees, removal of several lesser quality trees is required and supported. This will result in the loss of vegetation cover and habitat values but much of this can be re-generated over time if suitable replacement planting is incorporated in landscape planning’. pg. 22 of submitted arborist report prepared by Ladhlan Williams, Tree Response.

The proposed tree removal and subsequent replacement by a development consisting of three dwellings which lacks appropriate areas to provide off set planting will alter the character of neighbourhood by replacing vegetation with built form that would further fragment and threaten the habitat value of the VPO1 areas. Irrespective of the above observation made by the Applicant’s arborist, it is recognised that the VPO1 policy outlines that ‘the continued viability of the area as a significant environmental resource is under threat from the continued urban development of the area’. It is true that Council believes this area is suitable for some degree of increased density however such development must respect and enhance the character of the area. This proposed development, in its current form does not meet this objective by the extent of tree removal.

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Design and Development Overlay Schedule 8 (DDO8) The subject site is located within the Plenty River East Neighbourhood Character, which recognises the importance of protecting the treed bush character. The following design objectives are identified to assist in achieving this:

To ensure that development does not penetrate the tree canopy.

To ensure that the heavily vegetated character of the area is respected by new development.

To ensure that the health of existing trees is not jeopardised by new development.

To maintain the spaciousness and bush character of front gardens. The proposal seeks to construct buildings and works within the drip line of trees which are protected under the VPO1 that affects the land (trees numbered 2, 3, 4, 8 – discussed above, 9, 11, 22, 23 and 25). As outlined in the submitted arborist report, major encroachment form the proposed development is proposed. Considerable care during demolition and excavation works plus low-impact driveway construction e.g. bridging systems are required just to ensure that these trees survive.

‘A bridging system is viewed as necessary rather than above grade aggregate because of long term compaction concerns of the significant proportions of TPZ’s that would be affected’ pg. 22 of submitted arborist report prepared by Ladhlan Williams, Tree Response.

It is considered that the proposal does not have sufficient regard for the character of the area and the importance of retaining vegetation both on the site and within adjacent properties, and providing areas for replacement and revegetation planting to ensure the proposal contributes positively to the Bush Garden Precinct 1 area. Through the removal of existing vegetation and lack of replanting opportunities within the site will create a development which dominates the landscape when viewed from adjoining properties and the streetscape. The proposal is not considered to be consistent with the objectives that seek to respect the heavily vegetated character of the area and maintain the spaciousness and bush character of front gardens.

PARTICULAR PROVISIONS

CAR PARKING ASSESSMENT (CLAUSE 52.06)

The application is required to be assessed under clause 52.06 because it is a primary permit trigger under the Banyule Planning Scheme. Clause 52.06-2 states that prior to an “increase in the number of … residents of an existing use’ the number of car parking spaces required under clause 52.06-5 must be provided. With alterations (refer to Engineering Referral), the application is consistent with the requirements contained in clause 52.06-5 (Number of car parking spaces) and the design guidelines of Clause 52.06-8 (Design standards for car parking).

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RESCODE ASSESSMENT (CLAUSE 55)

An assessment against the provisions of Clause 55 (ResCode) of the Banyule Planning Scheme has been undertaken and forms an attachment to this report. The proposal does not comply with the following objectives:

Neighbourhood Character;

Residential Policy;

Landscaping; and,

Design detail The proposal contravenes a number of other objectives and standards, however, compliance could be achieved with minor design modifications and therefore they have not been included in the above list. OBJECTORS’ CONCERNS The majority of objectors’ concerns have been addressed above or in the attached ResCode and Neighbourhood Character Policy assessments however the following requires further discussion: Devaluation of property

It is a long standing planning principle that the perceived loss of property value by objectors is not a matter which can be sustained when assessing an application for planning permit.

CONCLUSION It is considered that the proposed development has not achieved an appropriate level of compliance with the relevant State and Local Planning Policies and does not adequately address key objectives of Council’s Residential Neighbourhood Character Policy and Clause 55 of the Banyule Planning Scheme as detailed within the attachments to this report. The proposal is considered to be contrary to the relevant State and Local Planning Policy Frameworks and of an excessive scale and density having regard to limited incremental change within the Residential Areas Framework at Clause 21.06 of the Banyule Planning Scheme. The proposal does not adequately meet several Clause 55 standards and objectives and does not achieve appropriate design outcomes. In addition, the development does not adequately meet the objectives of the preferred neighbourhood character anticipated under Clause 22.02 of the Banyule Planning Scheme, in particular the Bush Garden Precinct 1 setting. The proposal is also considered contrary to the objectives and decision guidelines of the Design and Development Overlay (Schedule 8) and the Vegetation Protection Overlay (Schedule 1). As such, it is considered that the application should not be supported in its current form.

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RECOMMENDATION

That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, issue a Refusal to Grant a Planning Permit in respect of Application No. P484/2013 for Construction of three two-storey dwellings (unit 1 with basement parking); retaining wall within 10 metres of the front boundary; vegetation removal; and, building and works under the dripline of protection vegetation at 113 Rattray Road MONTMORENCY on the following grounds. Strategic context 1. The proposal does not comply with Clause 21.04 Land Use (Housing) as it

does not represent good urban design, sustainable residential development, protect residential amenity or provide for the desired future neighbourhood character.

2. The proposal does not comply with Clause 21.05 Natural Environment as it only

allows minimal vegetation to be established that does not make an acceptable contribution to neighbourhood character.

3. The site is not considered appropriate for the scale and density of development

proposed and is contrary to the Residential Areas Framework at Clause 21.06-2 of the Banyule Planning Scheme.

Siting, design and neighbouring residential amenity 4. The siting and design of the proposed development will have an overbearing

physical impact upon neighbouring properties and will have an adverse impact upon local residential amenity. This is contrary to Clause 15 - Built Form and Heritage, Clause 21.04 – Housing, Clause 21.06 – Built Environment, Clause 22.02 - Residential Neighbourhood Character Policy, Clause 42.02 – Vegetation Protection Overlay Schedule 1, Clause 43.02 – Design and Development Overlay (Schedule 8) and Standards B1 – Neighbourhood Character, B2 – Residential Policy, B13 – Landscaping and B31 - Design detail of Clause 55 (ResCode) of the Banyule Planning Scheme.

Mass, bulk, scale, setback and neighbourhood character 5. The mass, bulk and scale and setback of the built form of the proposal is

contrary to both the existing and preferred character of the neighbourhood and would erode the spacious and well landscaped character that characterises the street and immediate neighbourhood. This is contrary to Clause 15 - Built Form and Heritage, Clause 21.04 – Housing, Clause 21.06 – Built Environment, Clause 22.02 - Residential Neighbourhood Character Policy, Clause 42.02 – Vegetation Protection Overlay Schedule 1, Clause 43.02 – Design and Development Overlay (Schedule 8) and Standards B1 – Neighbourhood Character, B2 – Residential Policy, B13 – Landscaping, B14 – Access, and B31 – Design Detail of Clause 55 (ResCode) of the Banyule Planning Scheme.

Landscaping 6. Inadequate space has been provided throughout the development to provide

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canopy tree planting and landscaping, including replacement planting to adequately soften views of the development from the street and neighbouring land and enhance the landscape character of the area contrary to Clauses 21.04-1 – Housing, Clause 21.06 – Built Environment, Clause 22.02 – Residential Neighbourhood Character Policy, Clause 42.02 –Vegetation Protection Overlay – Schedule 1, Clause 43.02 – Design and Development Overlay (Schedule 8) and Standard B13 – Landscaping of Clause 55 (ResCode) of the Banyule Planning Scheme.

Minimum standards/overdevelopment 7. The proposal has been designed to minimum standards and as such presents

as an overdevelopment of the site. General 8. The proposal is contrary to the order and proper planning of the area.

ATTACHMENTS

No. Title Page

1 Attachment A Location Map 311

2 Attachment B Site Photos 312

3 Attachment C Advertised Plans 319

4 Attachment D Revised ground floor plan and elevation 328

5 Attachment E Background Information 330

6 Attachment F Residential Neighbourhood Character Assessment 339

7 Attachment G ResCode/Clause 55 Assessment 345

5.1

Participation – Community Involvement in Community Life


5.1 RENAMING PART OF HEIDLEBERG HEIGHTS Author: Michael Hutchison - Projects Coordinator, City Development

Ward: Olympia

File: F2013/923

Previous Items Council on 19 November 2012 (Item 9.4 - Proposed Suburb Name

Change - Areas in Heidelberg and Heidelberg Heights)

SUMMARY

Consideration to rename the part of Heidelberg Heights bounded by Bell Street, Upper Heidelberg Road, Banksia Street and Waterdale Road.



CITY PLAN

This report is in line with Council’s City Plan key direction to “engage meaningfully with our community”.

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RENAMING PART OF HEIDLEBERG HEIGHTS cont’d


Locality Plan

Figure 1: Affected area under consideration



BACKGROUND

In October 2012, Cr Langdon letterboxed a number of residents in the affected area. This letter included a survey that was developed in response to the local community who had suggested that the area should have a different name. This survey requested local residents to provide their views and any possible name suggestions. At its Ordinary meeting of 19 November 2012, Council resolved:

“1. That Council organise meetings with Australia Post or the appropriate Federal authority and The Office of Geographical Names Committee to discuss proposed name change for the areas between Bell Street, Waterdale Road, Banksia Street and Warringal Place. 2. That Council notes the petition received by Council on 24 September 2012 seeking the name change by the areas bounded by Warringal Place, Banksia Street, Upper Heidelberg Road, requesting the name change from Heidelberg to Eaglemont and advise the lead petitioner of this Notice of Motion. 3. That a report be prepared for a future Council meeting outlining the results of the discussions with the authorities and the next steps needed to address these matters.”

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The above resolution requested further investigation of a name change, made links to a petition relating to another naming proposal as well as requiring a report back to Council. It is noted that the above petition in relation to another naming proposal was considered by Council on 22 October 2012. Further investigations and associated work has been progressed and the matter can now be further considered by Council. It is noted that the other naming proposal mentioned in the above resolution is being presented to Council for its consideration in a separate report.

CONSULTATION

Consultation summary is shown below. Table 1: summary of consultation key dates

Date Action Summary

01/10/2012

Letter and survey from Cr Langdon to local residents in area affected by proposal.

Cr Langdon responded to the local community after it was raised that the area should have a different name. Letter requested local residents to provide their views and suggest possible names.

19/11/2012 Notice of Motion to Council

Council resolved: Resolution (CO2012/327) 1. That Council organise meetings with Australia Post or the appropriate Federal authority and The Office of Geographical Names Committee to discuss proposed name change for the areas between Bell Street, Waterdale Road, Banksia Street and Warringal Place. 2. That Council notes the petition received by Council on 24 September 2012 seeking the name change by the areas bounded by Warringal Place, Banksia Street, Upper Heidelberg Road, requesting the name change from Heidelberg to Eaglemont and advise the lead petitioner of this Notice of Motion. 3. That a report be prepared for a future Council meeting outlining the results of the discussions with the authorities and the next steps needed to address these matters.

08/02/2013

Initial communication with Office of Geographic Names (OGN).

Response acknowledging Council’s resolution received 19/02/2013.

01/03/2013 and 13/05/2013

Letters sent to Australia Post seeking comment in relation to postcode boundaries or use of a new postcode number.

No support received in relation to realigning postcode boundary or use of a new postcode number.

2/07/2013 Letter and survey from Cr Langdon to local residents seeking to shortlist the names proposed by the community.

This letter and survey provided that respondents to the October 2013 survey wanted a name change. Names suggested by the community:

Heidelberg Hill

Ivanhoe North

Ivanhoe Heights

5.1




Date Action Summary

Ivanhoe Hill

01/08/2013 Results of survey conducted by Cr Langdon received.

280 surveys delivered with 83 responses. 80 in favour of a name change and 3 against The 80 in favour cast their support for:

5 Heidelberg Hill (6.25%)

37 Ivanhoe North (46.25%)

9 Ivanhoe Heights (11.25%)

29 Ivanhoe Hill (36.25%) Following this survey a survey of all residents and owners in the affected area with Ivanhoe North and Ivanhoe Hill as the final two names for consideration.

20/08/2013 Council survey consultation package posted

Survey consultation package sent to 477 property owners/occupiers covering 312 properties. Package included:

Explanatory cover letter;

Notification responsibility flyer;

Reply paid envelope;

Survey.

22/08/2013 Webpage updated Council’s webpage updated inviting community comments on the proposal.

03/09/2013 10/09/2013 17/09/2013

Public Notice in Heidelberg Leader

Public Notice advertisement advised of proposal and invited community comments.

27/09/2013 Survey close date Findings collated and analysed.

Results of the survey and consultation which closed on 27/09/2013 are shown in table 2 below. Table 2: survey summary Subject Response result

Number of surveys sent out 477 surveys were sent out covering 312 properties (includes all property owners/occupiers in area).

Number of responses received

213 (~45% of 477)

Number of non-responses 264 (~55% of 477)

In favour of change 187 (~88% of 213)

Against change 26 (~12% of 213)

Respondents who indicated they were in favour of a change of name indicated their preference from the community suggested names. These are shown in table 3. Table 3: Support for proposed names Name Result

Ivanhoe North 97 (~52% of 187)

Ivanhoe Hill 86 (~46% of 187)

No preference given 4 (~2% of 187)

A summary of comments from respondents who objected to the proposal are as follows:

Potential increase of Council rates and land tax if property values increased.

Change seen as serving personal gain for instigators.

No need for new name as happy with existing name.

5.1




The area has historically been part of Heidelberg and name should reflect that.

Unnecessary change and asking what the purpose of the process is.

Waste of time, money and Council resources.

Major inconvenience of an address change. Too much involved in making changes.

Local business concerns such as stationary, business cards and existing advertising.

Some businesses located on Bell Street feel customers identify that Bell Street is in the Heidelberg area and that changing Bell Street with an Ivanhoe name would potentially cause confusion.

Some community comments suggested that renaming the area under consideration to a name associated with Ivanhoe could create a downward effect on house prices in Ivanhoe. A number of other community respondents suggested that the name should just be Ivanhoe or Heidelberg and that Bellfield should be included in the proposal. Alternately, it was suggested that the area under consideration should be included as part of Bellfield.

LEGAL CONSIDERATION

Under the Geographic Place Names Act 1998, Council is a naming authority responsible for the development of proposals to name or rename any feature, road or locality within Council jurisdiction. Council must ensure that all proposals conform to the principles outlined in the Guidelines for Geographic Names. These Guidelines were recently updated in 2010 and 2013.

TECHNICAL CONSIDERATION

Using the Guidelines Geographic Place Names and analysis of the community consultation received an assessment of the two preferred community suggested names is provided. Table 4: Assessment of names proposed by community Name Origin Relevance Comments

Ivanhoe North

Community suggestion

The proposal area is geographically north of Ivanhoe. It is close to a group of signed neighbourhood shops which are informally known as “Ivanhoe North Shops”. The Local Post Office (LPO) at this location uses the name “Ivanhoe North LPO”.

This name proposes that as the area is north of Ivanhoe, it is a logical name consideration. There are similar formal suburb names in the area which use directional references, such as Ivanhoe East and Heidelberg West. The name Ivanhoe North is in informal use at the “Ivanhoe North Shops” (located in Waterdale Road). It is also

5.1




Name Origin Relevance Comments

geographically closer to the Ivanhoe North shops.

Ivanhoe Hill Community suggestion

Connection of the name Ivanhoe to the hill that peaks in the area around the intersection around Bell Street and Upper Heidelberg Road.

This name proposes to link the feature of the local hill to the name Ivanhoe. Information on any other name this feature may have been referred to could not be located.

OFFICE OF GEOGRAPHIC NAMES

After the closure of the consultation period and the survey results collated, Council officers contacted the OGN to outline the community’s position. The OGN indicated that the preferred community name may not be supported by the Registrar due to it being considered a duplication of existing names and also that it contained a directional reference. Notwithstanding this, it was indicated to the OGN that similar formal names already exist within the municipality, these being Heidelberg West and Ivanhoe East. Additionally the OGN was advised that the community had come to use the informal name Ivanhoe North as the neighbourhood shops in Waterdale Road have a local post office which is named Ivanhoe North LPO. There is also a Council sign which uses this informal name to identify the local neighbourhood shopping strip. Whilst these shops are located outside the affected area, it is considered to be within close proximity. The OGN was advised that the community in the affected area had suggested the name and were surveyed on names of their choice. The OGN indicated that the suggested names from the community may not be considered appropriate by the Registrar. The OGN was also advised the community have indicated their preference for a name connected to Ivanhoe, but were not given the opportunity to be able to consider Ivanhoe as a name as the postcode boundary would not be changed. Following a series of communications in November 2013, the OGN facilitated contact with Australia Post in relation to the matter, specifically the possibility of aligning the postcode boundary of Ivanhoe 3079 if the area under consideration was renamed Ivanhoe. Australia Post have now provided “in principle” written agreement to align the postcode boundary of the affected area should the suburb boundary change. Australia Post also note that having an address locality boundary of Ivanhoe may not alter existing arrangements regarding the collection of postal articles from a LPO.

DISCUSSION

The consultation undertaken indicates that the local community in the affected area are supportive of a change of name from Heidelberg Heights to a name associated with Ivanhoe. Several reasons have been presented in relation to this proposal, including that Bell Street “divides” this area from the rest of Heidelberg Heights and therefore the affected area is more connected with the neighbourhood area around Banksia Street. Many also felt the neighbourhood character was consistent with the housing in the location south of Banksia Street. Proximity to Ivanhoe North Shops and the LPO there has also been cited. A further example of this is that currently people in this locality travel further to the Heidelberg West LPO to receive items they have had posted to them that require collection. However, as indicated above Australia Post have advised that having the affected area address locality changed to

5.1




a name with Ivanhoe may not necessarily alter existing arrangements regarding the collection of postal articles from a LPO. Council is now in a position to consider a new name that has general community support. However, the option to shift the suburb boundary to include the area under consideration to be a part of Ivanhoe was not available at the time of consultation. As Australia Post have now agreed “in principle” to align the postcode boundary if Council shift the suburb boundary to include the affected area, consideration of this option is now available. As such, further consultation with the local community in the affected area could be undertaken to ascertain if there is support to include the affected area as part of Ivanhoe instead of pursuing a new name. Any further survey would include a reply paid envelope and indicate that non-response by the closing date is counted as tacit approval to rename the area under consideration to Ivanhoe. This approach is appropriate considering the level of community support for renaming the affected area to a name associated with Ivanhoe. If a change of suburb name is to occur, administrative updates to Council databases containing address details of the affected would be required as well as maps and its electronic mapping system. Council would also be required to notify the following parties:

Local Australia Post offices.

Local real estate agents.

Gas, water and electricity suppliers.

Local mapping agencies.

Local police stations.

Ambulance branch.

Metropolitan Fire Brigade Station.

State Emergency Service local headquarters. The OGN would notify the following parties:

Australia Post.

Emergency Services Telecommunications Authority.

Emergency Management Spatial Information Network Australia – (Victorian Committee) members including Ambulance Victoria, Victoria Police, Country Fire Authority, State Emergency Service, Department of Sustainability and Environment, Department of Justice and Department of Human Services.

Real Estate Institute of Victoria.

Australian Bureau of Statistics.

Australian Electoral Commission.

Melway, UBD and other spatial information or mapping agencies.

This information is also distributed through various networks to international organisations such as Google Earth and Microsoft Virtual Earth.

Property owners and occupiers would need to notify (where applicable):

VicRoads.

Telephone providers.

Internet providers.

Insurance providers.

Employers.

Superannuation membership.

Ambulance subscription.

Centrelink.

5.1




Pay TV accounts.

Friends, family and other personal contacts.

All banks and financial institutions, credit and store cards.

Club and memberships.

School and other educational institutions.

Mailing lists and other subscription services.

Online shopping accounts.

Others not mentioned above. This notification information was included in the consultation package mailed to property owners/occupiers.

OFFICER COMMENT

If Council wish to pursue renaming the affected area, consideration should be given to a name that is more likely to be supported by the OGN. From the naming options suggested by the community, it is indicated that the OGN would be more likely to support renaming the affected area to Ivanhoe, Heidelberg or Bellfield rather than approve the community suggested name Ivanhoe North.

CONCLUSION

Consultation indicates that there is significant community support to rename the affected area to a name connected with Ivanhoe. The preferred name (Ivanhoe North) was made by the community on the assumption that the area could not simply be renamed Ivanhoe. Council now has been advised of “in principle” support from Australia Post to align the suburb boundary should the area be renamed Ivanhoe. As such, further community consultation could be undertaken to ascertain if this is the preferred option rather than supporting a new name.

RECOMMENDATION

That Council 1. Authorise officers to undertake further consultation in writing to all property

owners and residents in the area bounded by Bell Street, Upper Heidelberg Road, Banksia Street and Waterdale Road in relation to either renaming the affected area Ivanhoe or leaving the name of the affected area as Heidelberg Heights.

2. All surveys to include a reply paid envelope and indicate that due to the level of support to change the name of the affected area, non-responses to the survey will be considered tacit approval to support changing the name to Ivanhoe by adjusting the existing suburb boundary to include the area under consideration.

3. A report be prepared to Council on the outcome of the further consultation and the survey.

ATTACHMENTS

Nil

5.2



5.2 CHELSWORTH PARK LEASE Author: Tom Zappulla - Leisure Facilities, Place & Partnership Co-Ordinator,

Community Programs

Ward: Griffin

File: BS28/015/055

Previous Items Council on 7 October 2013 (Item 1.1 - The Lease of Chelsworth Park to

Ivanhoe Grammar School)

Council on 18 November 2013 (Item 4.5 - Chelsworth Park and Proposed Leases with Ivanhoe Grammar School)

SUMMARY

For Council to approve the scheduling of a community information meeting on the proposed lease of Chelsworth Park to the Ivanhoe Grammar School.



CITY PLAN

This report is in line with Council’s City Plan key direction of “enhance Banyule’s public and open spaces”.

BACKGROUND

Banyule City Council has a current lease arrangement with the Ivanhoe Grammar School (IGS) for the six playing surfaces and two club house located at Chelsworth Park which expires in November 2014. Lease negotiations between IGS and Council have been progressing with both parties meeting on several occasions to ensure the renewed lease incorporates Council’s, IGS and the community’s requirements. A petition regarding the lease of Chelsworth Park to IGS was submitted by members of the community at the Council meeting on the 7 October 2013. Proposed lease with IGS: The proposed lease with the IGS will include the existing use by IGS for the playing surfaces and associated facilities plus the addition of the three hard concrete courts located at Chelsworth Park. As per the previous lease, all facility allocations, bookings and maintenance of the grounds plus the hard courts will be administered and programmed by IGS and will be consistent with Council’s Allocation Policy 2011 – 2014. There will be no change to the existing public access to sports grounds within Chelsworth Park.

5.2


CHELSWORTH PARK LEASE cont’d


A petition regarding the lease of Chelsworth Park to IGS was submitted by members of the community, asking for full disclosure of financial commitments by IGS as well as disclosing to the community the lease details and park management in the future. The full prayer of the petition is as follows: “We request Banyule City Council to hold a well notified public meeting to explain and discuss the Chelsworth Park tennis Club lease and the new proposed Ivanhoe Grammar School overall lease of Chelsworth Park” “This information and discussion meeting should occur before Council further engages with the Community to draw up a lease arrangement for Chelsworth Park that”

1. Suits the local community and user groups. 2. Recognises the strong attachments the community feel to retaining Chelsworth as

recognisably PUBLIC LAND. 3. Recognises the heritage, environmental and cultural significance of the land. 4. Provides an independent but community accountable body to arrange bookings for

the park. 5. Provides for Council to continue to control the leasing of the park in a meaningful

way and to manage bookings for existing users rather than hand over management of bookings to IGS.

6. Regularly audits and makes known amenity impacts on the community of the IGS and other user’s use of the park.

The petition was presented to Council at its meeting of 7 October 2013 with 182 signatures; since that time a further 302 signatures to the petition have been received.


In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

CURRENT SITUATION

Financial details regarding the lease between Council and IGS were made available at the Council meeting in November 2013. A community meeting for petition signatories and key representatives from Chelsworth Park sporting clubs will be scheduled for 19 February 2014. The meeting will provide information and an opportunity for stakeholders to ask further questions regarding the proposed lease arrangements. All petition signatories and Chelsworth Park sporting club representatives will be formally invited to the meeting. A frequently asked questions sheet (FAQ) is currently being prepared and will be sent to all petition signatories, Chelsworth Park sporting club representatives and will be made available on Councils website prior to the meeting of the 19 February 2014.

5.2


CHELSWORTH PARK LEASE cont’d


RECOMMENDATION

That Council:

1. Endorse the scheduling of the community information meeting between 6.30pm and 7.30 pm on 19 February 2014 at The Centre Ivanhoe regarding the current and proposed lease arrangements of Chelsworth Park with the Ivanhoe Grammar School. 2. Request officers to invite all petition signatories and resident sports club representatives to the community information meeting. 3. That a Frequently Asked Question Sheet be distributed to all petition signatories and resident club representatives prior to the meeting being held on 19 February 2014.

1.

ATTACHMENTS

No. Title Page

1 Chelsworth Park FAQ's (Under Separate Cover)

5.3



5.3 WARD FUND ALLOCATIONS Author: Sue Sayle - Executive Assistant CEO & Councillors, Executive

File: F2013/152

SUMMARY

To consider four Ward Fund Allocation applications which have been submitted in line with the Banyule Council Ward Fund Policy. OFFICER DECLARATION OF CONFLICT OF INTEREST


CITY PLAN

This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”.

POLICY

Council allocates funds from its annual budget to provide an avenue throughout the year for Council to allocate small grants to groups and individuals, or towards projects or events that benefit the Banyule Community. The allocation of these ward funds is subject to the requirements of the Banyule Council Ward Fund Policy. Council recognises that there are community needs and requests, on a small scale, which occur throughout the year, which merit consideration and funding. These requests are usually not known at the time of the adoption of the budget. The establishment of the Banyule Council Ward Fund Policy allows Council the opportunity to fund those grant applications which meet the criteria of the Policy, and in accordance with the procedures set out in the Policy. A key requirement of the Policy is that all applications must support the delivery of the City Plan, be consistent with Council’s strategic directions and provide benefit to Banyule residents and community.


In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. APPLICATIONS The following ward fund application/s have been received, and having received the support of the respective ward Councillor/s are submitted for approval by Council:

5.3


WARD FUND ALLOCATIONS cont’d


1 Councillor Name: Cr Rick Garotti

Ward: Grimshaw

Funding Recipient: Watsonia North Pre School

Amount Requested by Applicant: $2,200.00

Ward Fund Contribution: $2,200.00

Purpose/Reason: To support installation of bike path, to benefit current and future children at the pre-school. (See Officer Report – Watsonia North Pre-School)

2 Councillor Name: Cr Rick Garotti

Cr Wayne Phillips

Ward: Grimshaw Beale Funding Recipient: Banyule City Council

Amount Requested by Applicant: $12,000

Ward Fund Contribution: $9,000 – Cr Rick Garotti

$3,000 – Cr Wayne Phillips

Purpose/Reason: To support the proposed Banyule City Council streetscape works for Balaka Place, Bundoora (See Officer Report - Banyule City Council).

3 Councillor Name: Cr Steven Briffa

Ward: Bakewell Funding Recipient: Montmorency Primary School Amount Requested by Applicant: $2,000

Ward Fund Contribution: $2,000 Purpose/Reason: To assist in purchasing library books and resources for students.

5.3




4 Councillor Name: Cr Craig Langdon

Ward: Olympia Funding Recipient: Livingstone Community Centre Amount Requested by Applicant: $1,980 Ward Fund Contribution: $1,980

Purpose/Reason: Purchase of Christmas cakes for disadvantaged.

Please Note: Copy of application forms and supporting documentation provided attached (refer Attachment 1). OFFICER REPORT No 1 Ward Fund Allocation - Watsonia North Pre-School

A previous application was awarded to Watsonia North Pre-School at the Council Meeting of 7 October 2013 for $5,000 (Resolution CO2013/348). Only $3,122.73 was actually paid relating to the invoice received for play equipment. $2,200 is a separate Ward Fund application for construction of a bike path for the Pre-School $5,322.73 in total. No 2 – Ward Fund Allocation – Banyule City Council

The Balaka Place, Bundoora streetscape improvement works are guided by Council’s City Plan commitment to “support thriving commercial and retail activity.” (See attachment). CONCLUSION The ward fund application/s submitted for consideration in this report have been determined by the supporting Councillor to meet the criteria of the Banyule Council Ward Fund Policy. In accordance with the Policy, Council must decide at a Council meeting to approve or reject the application/s.

5.3




RECOMMENDATION

“That:

1. Council, having considered the Ward Fund applications in line with the Banyule Ward Fund Policy, approve the following applications for payment, subject to all acquittal documentation being provided:

Watsonia North Pre-School - $ 2,200.00

Banyule City Council - $12,000.00

Montmorency Primary School - $ 2,000.00

Livingstone Community Centre - $ 1,980.00

2. That the beneficiaries be notified of Council’s decision.”

ATTACHMENTS

No. Title Page

1 Ward Fund Allocation #1 352




5.4



5.4 PROPOSED SUBURB BOUNDARY REALIGNMENT, HEIDELBERG TO EAGLEMONT

Author: Michael Hutchison - Projects Coordinator, City Development

Ward: Griffin

File: F2013/923

Previous Items Council on 22 October 2012 (Item 1.2 - Petition to change suburb

boundary in part of Heidelberg to Eaglemont)

SUMMARY

Consideration to rename the area in Heidelberg that is bounded by Upper Heidelberg Road, Bell-Banksia Link, Studley Road and Banksia Street to be included as part of Eaglemont.



CITY PLAN

This report is in line with Council’s City Plan key direction to “engage meaningfully with our community”.

5.4


PROPOSED SUBURB BOUNDARY REALIGNMENT, HEIDELBERG TO EAGLEMONT cont’d


Locality Plan

Figure 1: Affected area under consideration



BACKGROUND

At its Ordinary meeting, 22 October 2012 Council considered a petition of 16 signatures. The petition prayer was as follows:

“We the undersigned residents and ratepayers of the City of Banyule seek the name change of the area bounded by Warringal Place, Banksia Street and Upper Heidelberg Road from Heidelberg to Eaglemont. Prior to the construction of the Bell Street Link it was appropriate that the area be part of Heidelberg as the major roads were Upper Heidelberg Road and Banksia Street. However, since the construction of the Link the area has been isolated from Heidelberg and is more appropriately linked to Eaglemont. We therefore request Council to make representations to The Office of Geographical Names and any other relevant Government authority to ensure the name change

5.4




occurs.” Council resolved that: “1. Council receives and notes the petition. 2. Further investigation of the petition request be undertaken. 3. Council and the primary petitioner be advised of the outcome.” The area under consideration was extended to include Remembrance Park to the east of Warringal Place (refer to Figure 1) after initial consultation with the Office of Geographic Names (OGN). On 20 August 2013, community consultation in relation to the proposed suburb name and boundary change commenced. This consultation was undertaken concurrently with another suburb naming proposal in relation to Heidelberg Heights.

CONSULTATION

On 20 August 2013, Council sent out a letter and survey to affected residents and property owners informing them of the proposal and requesting:

an indication of support for or objection to the proposed renaming;

reasons for their support or objection;

any further comments.

Council also provided with the mailout a list of organisations and authorities they would need to notify of any address changes and who the Council and Office of Geographic Names would notify should the proposal progress further. Reply paid envelopes were included to encourage participation. The extended community was notified of the proposal and invited to provide feedback via a Public Notice in The Heidelberg Leader (3, 10 and 17 September 2013) and on the Banyule City Council website. The consultation period concluded on 27 September 2013. Results of the survey and consultation are shown in table 1 below. Table 1: survey summary Subject Response result

Number of surveys sent out 23 surveys were sent out covering 22 properties (includes all property owners/occupiers in area).

Number of responses received 17 (~74% of 23)

Number of non-responses 6 (~26% of 23)

In favour of change 14 (~82% of 17)

Against change 3 (~18% of 17)

Various community comments were received during consultation and are summarised as follows:

General agreement with petition prayer.

Eager for name change.

5.4




Properties in considered area are more similar to Eaglemont specifically in

regards to neighbourhood character.

Current mail delivery inconvenience, for example couriers and other postage

services do not consider Warringal Place to be part of Heidelberg.

Could cause potential rate rise.

Unnecessary change, waste of time, money and resources.

Dissatisfaction with initial petition and questioning what is driving the

proposal.

LEGAL CONSIDERATION

Under the Geographic Place Names Act 1998, Council is a naming authority responsible for the development of proposals to name or rename any feature, road or locality within Council jurisdiction. Council must ensure that all proposals conform to the principles outlined in the Guidelines for Geographic Names. These Guidelines were recently updated in 2010 and 2013.

TECHNICAL CONSIDERATION

Using the Guidelines for Geographic Place Names and analysis of the community consultation received, the proposed boundary change would seem to conform to the Guidelines, would make sense to local residents, businesses and visitors to the area and is likely to be supported by the OGN. The area under consideration already shares the same postcode as Eaglemont and therefore no postcode boundary realignment is required.

OFFICE OF GEOGRAPHIC NAMES

Council officers contacted the OGN to outline the community’s position. The OGN suggested that the area under consideration should include Remembrance Park (being the area east of Warringal Place, along to Studley Road).

DISCUSSION

The consultation undertaken indicates that the local community in the affected area are supportive of a change of name from Heidelberg to Eaglemont. Several reasons have been presented in relation to this proposal, including that Bell-Banksia Link “divides” this area from the rest of Heidelberg and therefore the affected area is more connected with the neighbourhood area around Banksia Street in Eaglemont. Many also felt the neighbourhood character was consistent with the housing in the location south of Banksia Street. If a change of suburb name would occur, administrative updates to Council databases containing address details of the affected area would be required as well as adjusting hardcopy and electronic mapping systems to acknowledge the new suburb boundary location. Council would also be required to notify the following parties:

Local Australia Post offices

Local real estate agents

Gas, water and electricity suppliers

Local mapping agencies

Local police stations

5.4




Ambulance branch

Metropolitan Fire Brigade Station

State Emergency Service local headquarters The OGN would notify the following parties:

Australia Post

Emergency Services Telecommunications Authority

Emergency Management Spatial Information Network Australia – (Victorian Committee) members including Ambulance Victoria, Victoria Police, Country Fire Authority, State Emergency Service, Department of Sustainability and Environment, Department of Justice and Department of Human Services

Real Estate Institute of Victoria

Australian Bureau of Statistics

Australian Electoral Commission; and

Melway, UBD and other spatial information or mapping agencies.

This information is also distributed through various networks to international organisations such as Google Earth and Microsoft Virtual Earth.

Property owners and occupiers would need to notify:

VicRoads

Telephone providers

Internet providers

Insurance providers

Employers

Superannuation membership

Ambulance subscription

Centrelink

Pay TV accounts

Friends, family and other personal contacts

All banks and financial institutions, credit and store cards

Club and memberships

School and other educational institutions

Mailing lists and other subscription services

Online shopping accounts

Other persons, parties or organisations not mentioned above. This notification information was included in the consultation package mailed to property owners/occupiers.

CONCLUSION

Consultation indicates that there is strong community support to rename the affected area Eaglemont. The affected area already shares the same postcode as Eaglemont and therefore no postcode boundary realignment is required by Australia Post. The proposal appears to comply with the Guidelines for Geographic Place Names and is likely to be supported by the OGN. Renaming the affected area would require Council to adjust the Heidelberg and Eaglemont suburb boundary as well as undertake a number of administrative changes and notifications.

5.4




RECOMMENDATION

That Council: 1. Pursue the renaming of the area bounded by Upper Heidelberg Road, Bell-

Banksia Link, Studley Road and Banksia Street in Heidelberg to Eaglemont and lodge the necessary submission to the Office of Geographic Names (OGN).

2. Advise affected residents of the Council decision on this matter. 3. Where required, advise relevant authorities of any address changes on behalf of

residents and property owners in the affected area.

ATTACHMENTS

Nil

6.1

Performance - Use Our Resources Wisely


6.1 OPERATING FINANCIAL REPORT FOR PERIOD ENDED 31 OCTOBER 2013

Author: Doug Baker - Financial Accountant, Corporate Services

File: BS12/025/001

SUMMARY

Presentation of Operating Financial Report for two-months ended 31 October 2013..

CITY PLAN

This report is in line with Council’s City Plan objective of "manage our financial resources in a sustainable manner".

BACKGROUND

The Financial Report has been prepared on an accrual basis in accordance with Australian Accounting Standards. Council’s financial performance for the first four-months of the financial year is on budget and an operating surplus is likely to be achieved in the 2013-2014 financial year. The consolidated operating surplus at 31 October 2013 is $50,627,586 which is only $27,178 less than the estimated budget. This operating surplus to date, largely results from the full recognition of rates at the beginning of the financial year in accordance with the Accounting Standards. Small timing variances to date from the Capital Works Program exist, but they are insignificant. There are no other variances that exceed our significant variance thresholds. The financial results in this Report show a strong stability over the first four-months of the financial year. There have been no material variances identified in the last two-months. Expenditure on the Capital Works Program is in close alignment with budgeted expenditure, with a variance to 31 October 2013 of less than $4,500. Property Reallocation Program Council’s practice is to provide details to the public in relation to property acquisitions and dispositions as soon as practicable after contractual matters have been settled. There have not been any property transactions that have been finalised during the two-month period from 01/09/13 to 31/10/13. Economic Data For the first four-months of the financial year all of Council’s investments have been held in high rated short-term Bank Term Deposits. Currently the Term Deposits are earning a weighted average of 3.36%. The earning rate has decreased 0.56% since 30 June 2013. Council is placing its investments in Term Deposits with major and secondary Banks. The investment interest rates offered by the Banks have less to

6.1


OPERATING FINANCIAL REPORT FOR PERIOD ENDED 31 OCTOBER 2013 cont’d


do with the movement in the Reserve Bank of Australia (RBA) official cash rate and more to do with the Banks’ requirements for money on any given day. The official cash rate as set by the RBA is currently 2.5% and has not moved since it was reduced by 0.25% on 7 August 2013. The previous change was a decrease of 0.25% on 8 May 2013.

CONCLUSION

At this early state in the financial year, it is generally considered too early for budget variances of significance to have taken place. No material variances have been reported. The economic data has been stable for the past few months. The investment environment has also been reasonably stable despite the slight drop in weighted average interest rates Council has been receiving on its Term Deposits.

RECOMMENDATION

That the Operating Financial Report for the period to 31 October 2013 be received.

ATTACHMENTS

No. Title Page

1 Operating Financial Report two-months ended 31 October 2013. 362

6.2



6.2 COUNCILLOR MOTIONS - STATUS UPDATE Author: Emily Outlaw - Governance Officer, City Development

File: BS02/015/002

SUMMARY

To provide a report on the current status of Councillor initiated motions.



CITY PLAN


BACKGROUND

Resolution (CO2013/17)

Council at its meeting on 4th February 2013 resolved the following Notice of Motion: “That

1. a report be submitted every two months at a Council meeting regarding the current status of Councillor initiated Motions.

2. This report to include:

date of approved motion;

a summary of the motion;

action taken by officers regarding the motion and date of action taken. (this includes letters sent);

feedback regarding the motion.(particularly if referred to State or Federal MP’s).”

The latest status report is attached (Attachment 1). This report provides the status update of Councillor motions from the commencement of the new Council term (November 2012) to the 18 November 2013. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration.

6.2


COUNCILLOR MOTIONS - STATUS UPDATE cont’d


ADVOCACY

Many of the Councillor generated motions relate to advocacy requesting to meet with our Local Members of Parliament or the relevant Minister to advocate on behalf of our Community. Some of these issues include road and transport matters and cost shifting from State and Federal Governments to Local Governments.

CURRENT SITUATION

Councillors currently raise matters in the Chamber via motions or statements. There are 3 options for Councillors to raise a matter before the Council:

1. Notice of Motion (Council report and forms part of the Agenda paper) 2. General Business 3. Urgent Business

A Council resolution is required for both Notices of Motions and Urgent Business items. Whilst General Business does not require a resolution of Council there may still be some action arising from this item and may be listed in this report. For the time period (19 November 2012 to 18 November 2013) there have been 76 Notice of Motions, 22 General Business Items and 16 Urgent Business items. Given that these items are generated by Councillors through the Council meeting process and often involve considerable investigation or deployment of resources the CEO will seek to prioritise the timeframe for a response to the NOM to ensure that they do not significantly impact on existing programmed workloads. Timing Currently the Councillor motions report is presented to Council every two months. For better reporting and to assist with the short time frames in compiling this report it is recommended that the reports be presented to Council every three months.

CONCLUSION

The latest status report is presented for noting and a report on the status of Councillor Motions be considered quarterly.

RECOMMENDATION

1. That Council note the Councillor Motions Status Report and

2. A report to Council be submitted every three months regarding the current status of Councillor initiated Motions.

ATTACHMENTS

No. Title Page

1 Councillor Motions Update Report 371

6.3



6.3 ASSEMBLY OF COUNCILLORS Author: Emily Outlaw - Governance Officer, City Development

File: BS02/015/002

SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be- a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

1 Date of

Assembly:

21 November 2013

Type of

Meeting:

Councillor Transport Workshop

Matters

Considered:

Transport in Banyule – Fast Facts 2013 Integrated Transport Plan – Suggested framework

- Discussion on issues Community Transport Forum – Format

- Content - Timing

Councillors

Present:

Steven Briffa Craig Langdon Tom Melican Jenny Mulholland

Staff

Present:

Scott Walker, Director – City Development Cameron Baird, Co-Ordinator – Engineering Services Kevin Ayen, Team Leader – Engineering Services Mardi Cuthbert, Engineering Student Joel Elbourne, Acting Manager –Development Services Bailey Byrnes, Transport Engineer Michelle Herbert, Senior Transport Engineer Sanjev Sivananthanayagam, Transport Engineer Ana Caicedo, Project Engineer Daniel Kollmorgen, Acting Manager – Strategic & Economic Development

Others

Present:

Nil

Conflict of Interest:

Nil

6.3


ASSEMBLY OF COUNCILLORS cont’d


2 Date of Assembly: 25 November 2013

Type of Meeting: Councillor Briefing

Matters Considered: Support for Shopping Centres around cleansing, asset maintenance and City planning

Councillors Present: Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Daniel Kollmorgen, Acting Manager – Strategic & Economic Development Russell Darling, Manager – Operations Vincent King, Operations Project Co-Ordinator – Waste & Cleansing Arun Chopra, Manager – Major Projects & Infrastructure Ben Smith, Co-Ordinator – Economic Development Nicole Maslin, Economic Development Officer Erica Hardie, Economic Development Officer

Others Present: Representatives from Banyule’s 11 Traders Associations

Conflict of Interest: Nil


Type of Meeting: CEO Review

Matters Considered: Confidential Matters – Personnel Matters

Councillors Present: Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer

Others Present: Nil




Matters Considered: City Plan – Review & Update Northern Infrastructure Study

Councillors Present: Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican

6.3




Wayne Phillips Staff Present: Simon McMillan, Chief Executive Officer

Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Keith Yeo, Director – Corporate Services Peter Utri, Manager – Organisational Performance Tom Waldbauer, Senior Business Services Officer Theonie Tacticos, Team Leader – Community & Social Planning

Others Present: Nil


5 Date of Assembly: 2 December 2013


Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 2 December 2013 (excluding confidential items) 1.1 Vesting of Reserve - 4A Abercorn Avenue Ivanhoe

2.1 Alma Road, Bundoora - Investigation of Parking and Traffic Congestion

2.2 Banyule Graffiti Summitt

3.1 Energy Saving Plan

3.2 Funding of the North East Healthy Waterways Waterwatch Program

4.1 Metropolitan Planning Strategy

4.2 East West Link - Comprehensive Impact Statement

4.3 Options Available to Council to Address Development Sites with Issues

4.4 Balaka Place Bundoora Streetscape Improvements

4.5 Proposed sale of discontinued road (Rose Street) adjacent to 1065 Heidelberg Road Ivanhoe

4.6 Northern Infrastructure Report

6.1 Audit Committee Charter

6.2 Review of Councillor Discretionary Funds

6.3 Assembly of Councillors

7.1 Sealing of Documents

8.1 Bully Free Australia

8.2 National Container Deposit Scheme

8.3 School Crossing Supervision

8.4 Deferment of Interest Charges on Second Instalment Rates and Charges

General Business Ward Fund Recipient Follow Up Community Grants

Councillors Present: Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Keith Yeo, Director – Corporate Services

6.3




Gina Burden, Manager – Governance, Information and Laws Daniel Kollmorgen, Acting Manager – Strategic & Economic Development Joel Elbourne, Acting Manager – Development Services Emily Outlaw – Senior Governance Officer John Milkins, Co-ordinator – Environmental Sustainability

Others Present: Nil




Matters Considered: Citizen of the Year Award City Plan 2014-15

Councillors Present: Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Keith Yeo, Director – Corporate Services Peter Utri, Manager – Organisational Performance Tom Waldbauer, Senior Business Services Officer Giovanna Failla, Manager – Youth & Family Services Frances Gianinotti, Co-Ordinator – Youth & Community Partnerships

Others Present: Nil



Type of Meeting: Confidential Councillor Update

Matters Considered: Confidential Matters – Property and Proposed Developments

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Michael Hutchison, Projects Co-Ordinator – City Development Giovanna Failla, Manager – Youth & Family Services Shaun Barber, Manager – School Sites Redevelopment

6.3




Others Present: Nil


RECOMMENDATION

That the Assembly of Councillors report be received.

ATTACHMENTS

Nil

6.4



6.4 COUNCILLOR REPORT ON CONFERENCES ATTENDANCE

Author: Allison Beckwith - Director - Community Programs, Community Programs

File: BS02/015/002

SUMMARY

This report has been prepared to provide feedback from the Councillor who attended the By Design Public Library – Places and Spaces Conference during 13 – 15 November 2013.



CITY PLAN


BACKGROUND

Under the Banyule Councillors Resource, Expense and Entitlements and Policy, Councillors are required to report on their attendance at any interstate or overseas conferences or visits. Attached is the completed Councillor Report on Attendance at Conference/Visit Requiring Interstate or Overseas Travel, completed by Cr Jenny Mulholland, after attending the By Design Public Library – Places and Spaces Conference in Sydney.

CONFERENCE DETAILS

Councillor: Jenny Mulholland

Conference Details: ‘By Design Public Library – Places and Spaces Conference’ Sydney, NSW 13 – 15 November 2013

RECOMMENDATION

That the Councillor Report on Attendance at Conference/Visit Requiring Interstate or

Overseas Travel regarding the By Design Public Library – Places and Spaces

Conference be noted.

ATTACHMENTS

No. Title Page

1 Councillor Conference Report 385

7.1

Sealing of Documents


7.1 SEALING OF DOCUMENTS Author: Andrea Turville - Property Officer, City Development

Ward: Griffin

File: F2013/1028

The following documents require the affixing of the Common Seal of Council: 1

.

PARTY\PARTIES: Banyule City Council and HCoA Operations (Australia) Pty Ltd (trading as Warringal Private Hospital)

OFFICER: Andrea Turville FILE NUMBER: F2013/1028 DOCUMENT: Lease ADDRESS: 208 Burgundy Street, Heidelberg WARD: Griffin BRIEF EXPLANATION: Council is the owner of the former infant welfare

centre building situated at 208 Burgundy Street, Heidelberg. HCoA Operations (Australia) Pty Ltd trading as Warringal Private Hospital has requested to utilise the building for storage of records and administration offices. The lease provides for a term of two (2) years commencing 1 January, 2014, with five further terms of (2) years. The commencing rental is $60,000 per annum plus GST. Public notice of Council’s intention to enter into the lease was given in accordance with s.190 of the Local Government Act 1989 in the Heidelberg Leader on 8 October, 2013. No submissions were received. The new lease requires ratification of Council by the affixing of Council’s seal.

RECOMMENDATION

That the Common Seal of the Banyule City Council be affixed to the following documents: 1. Lease between Banyule City Council and HCoA Operations (Australia Pty Ltd)

for the Council owned building at 208 Burgundy Street, Heidelberg, for the term of two (2) years commencing in 1 January, 2014.

ATTACHMENTS

Nil

8.1

Notice of Motion


8.1 EXTENSION OF TRIAL COMMUNITY ENGAGEMENT AND INFORMATION SHARING PROGRAM

Author: Cr Craig Langdon

File: F2013/1202

TAKE NOTICE that it is my intention to move:

1. “That Council allocate from its carried forward surplus an additional sum of $60,000 for the purposes of increasing its communications budget.”

Explanation One of the key learning’s from community consultation last year was that the community did not know a lot about the services and initiatives Council undertakes on their behalf. In an effort to increase the depth of information and to illustrate the breadth of services undertaken by Council a trial series of direct community engagement initiatives was developed. These initiatives developed with Councillors, the Community and Social Planning Unit and in conjunction with the Communications unit of Council have increased the access to Councillors, direct information sharing and increased Council engagement with the community. The success of this trial has been such that it is now recommended the scheme be expanded to all council events. As such there is a requirement for additional funds to be allocated for the materials and resources for the information initiative. These initiatives will include expanded letterbox drop information, regular advertorials in both the Diamond Valley and Heidelberg Leader, SMS update, an App and increased promotional and branding material for all Council run events and activities. The total increased cost has been quoted at approximately $60,000. It is hoped that this increase will aid in the Community’s understanding of the important work of Council.

CR CRAIG LANGDON Olympia Ward

ATTACHMENTS

Nil

8.2

Notice of Motion


8.2 APPRECIATION GREENSBOROUGH HISTORICAL SOCIETY

Author: Cr Mark Di Pasquale

Ward: Bakewell

File: F2013/947


“That

1. Council acknowledge the Greensborough Historical Society's efforts to compile and publish a book on World War 1.

2. Council facilitate a meeting between the Greensborough Historical Society,

interested R.S.L groups in the municipality and Banyule Council to discuss the feasibility, compilation and distribution of the document.”

Explanation The book contains information on service men and women who served in WW1 from the immediate Banyule community.

CR MARK DI PASQUALE Bakewell Ward

ATTACHMENTS

Nil

8.3

Notice of Motion


8.3 TRAFFIC VOLUME INCREASE - EAST WEST FREEWAY PROJECT

Author: Cr Tom Melican

Ward: Ibbott

File: F2013/947


“That:

1. Council writes to the Minister for Transport requesting full details of the Veitch Lisher report into congestion generated by the East West Freeway project and its’ impact on roads within Banyule;

2. Banyule Council does not support the East -West project until full details of

this State Government report are made public and the impact on Heidelberg Road and Burke Road North are understood.”

Explanation Council at its meeting on 2/12/2013 acknowledged that the East - West project would help ease traffic congestion within Banyule. There have now been reports that the details in the Comprehensive Impact Statement may not be correct and that feeder roads onto the Eastern Freeway will become more congested. The acknowledgement in Council's resolution may be wrong. We should seek full details of this report to help determine the impact on Banyule. Extracts of the report follow: 'The report, prepared by consulting firm Veitch Lister for the Linking Melbourne Authority in July, also shows roads feeding into the Eastern Freeway will carry thousands more cars within the next eight years when the road, connecting the Eastern Freeway to CityLink, is completed.' Morning peak traffic on Manningham Road, in Bulleen, is tipped to increase by a quarter by 2021. Kew will also be hit. Morning peak traffic on Earl Street, for example, is expected to surge by up to 41 per cent once the road is completed.

CR TOM MELICAN Ibbott Ward

ATTACHMENTS

Nil

ATTACHMENTS

ORDINARY MEETING OF COUNCIL ON 16 DECEMBER 2013

1.1 Redevelopment of the Former Haig Street Primary School Site in the Olympia Ward

Attachment 1 Public Open Space - Sketch Design ............................................... 98

Attachment 2 Former School Sites - Summary of public information and local media coverage ....................................................................... 99

Attachment 3 Basketball/Netball Stadium Concept Proposal ............................... 102

Attachment 4 Petition Cover Letter ...................................................................... 107

3.1 State of the Environment Report 2012-2013

Attachment 1 State of The Environment Report 2012-2013................................. 108

4.2 Permanent Planning Controls for Substantial Trees in Banyule's Garden Suburban and Garden Court Neighbourhoods

Attachment 1 Map of Area affected by Amendment C80 .................................... 119

Attachment 2 Planning Panel Report - Amendment C80 ..................................... 120

Attachment 3 Final Amendment C80 Proposal .................................................... 137

4.5 44 Turnham Avenue Rosanna

Attachment 1 Relevant Planning Policy considered ............................................. 306

Attachment 2 Proposed plan of Subdivision ........................................................ 309

4.7 Multi Unit Development and Vegetation Removal at 113 Rattray Road, Montmorency

Attachment 1 Attachment A Location Map ........................................................... 311

Attachment 2 Attachment B Site Photos ............................................................. 312

Attachment 3 Attachment C Advertised Plans ..................................................... 319

Attachment 4 Attachment D Revised ground floor plan and elevation ................. 328

Attachment 5 Attachment E Background Information .......................................... 330

Attachment 6 Attachment F Residential Neighbourhood Character Assessment ................................................................................... 339

Attachment 7 Attachment G ResCode/Clause 55 Assessment ............................ 345

5.3 Ward Fund Allocations

Attachment 1 Ward Fund Allocation #1 ............................................................... 352




6.1 Operating Financial Report for Period Ended 31 October 2013

Attachment 1 Operating Financial Report two-months ended 31 October 2013. ............................................................................................. 362

6.2 Councillor Motions - Status Update

Attachment 1 Councillor Motions Update Report ................................................. 371

6.4 Councillor Report on Conferences Attendance

Attachment 1 Councillor Conference Report ....................................................... 385

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Item: 1.1 Attachment 1: Public Open Space - Sketch Design


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Item: 1.1 Attachment 2: Former School Sites - Summary of public information and local media coverage


Former School Sites in the Olympia Ward

Summary of Council information and newspaper articles.

Item Number

Public Council Meetings 11

Direct mailout to local residents and property owners (Haig Street

School site – local neighbourhood)

2

Direct mailout to local residents and property owners (all three school

sites)

1

Community information sessions 2

Heidelberg Leader 8

Banyule Banner 4

Council publication/media releases/website updates 8

Total 36

Date Item Details

18 April 2011 Council meeting School Regeneration Project –

Current Facilities.

Resolution CO2011/80

24 October 2011 Council meeting School Regeneration project –

Current Community Facilities.


2 November 2011 Newspaper article Heidelberg Leader

“Banyule Council wants to control

Banksia Secondary”

5 December 2011 Council meeting School Regeneration Project –

Current Community Facilities.


31 July 2012 Newspaper article Heidelberg Leader

“TELL US: Minister's empty promise

on Banyule schools”

24 September 2012 Council meeting Sale of School sites in Olympia Ward.


2 October 2012 Newspaper article Heidelberg Leader “Empty schools

attract vandals in Banyule”

9 October 2012 Newspaper article Heidelberg Leader

“Fire sparks plea to reopen school”

19 November 2012 Council meeting Surplus School Sites.


3 December 2012 Council meeting Land Bellfield Primary School Site.


3 December 2012

Council meeting Former school sites in the Olympia

Ward.


4 December 2012 Newspaper article Heidelberg Leader

“No class action yet”


“School sites on offer”

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Item: 1.1 Attachment 2: Former School Sites - Summary of public information and local

media coverage


Date Item Details

26 February March/April 2013 Banyule

Banner

Reference to Council’s intention to

buy school sites from State

Government in Mayor’s Column.

8 April 2013

Council meeting Former school sites in the Olympia

Ward.


8 April 2013

Council meeting Former school sites purchase –

Seeking support from Local Members

of Parliament.


30 April 2013 May-June 2013 Banyule Banner Reference to Council’s intention to

buy school sites in Mayor’s column.

7 May 2013 Media release Media release on endorsement of

draft Budget and City Plan with

mention of hopes to buy school sites.

23 May 2013 Media release Announcing successful purchase of

the school sites from the Department

of education.

23 May 2013 Newspaper article Heidelberg Leader

“Banyule Council gets keys to three

former school sites in multimillion

dollar deal”

3 June 2013 Council meeting Rezoning of former school sites in

the Olympia Ward and project

update.


17 June 2013 City Plan 2013-2017 Endorsed by Council – printed copy

available and final plan loaded on

website – provides references to

future purchase of school sites.

18 June 2013 Media release Media release on Budget Adoption

referenced development of school

sites.

27 June 2013 July-Aug 2013 Banyule Banner Reference in Mayor’s column to

buying school sites.

Mid July 2013 Budget 2013/2014 brochure Brochure accompanied all rates

notices and Mayor’s message

referenced school sites.

August 2013 Council website Posted “Questions and Answers

Sheet” to website

7 August 2013 Direct Mail - Information letter

and community update flyer

Posted to local residents and

property owners - Haig Street and

surrounding area.

2 October 2013 Direct Mail - Invitation to

community information sessions

Posted to local residents and

property owners - Haig Street and

surrounding area.

8 October 2013 Community information session

Held at Council Chambers (Ivanhoe),

6:00pm to 8:00pm.

10 October 2013 Community information session

Held at Banyule Community Health

Centre (Heidelberg West), 1:30pm

to 3:30pm.

16 October 2013 Council website Updated community information on

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Item: 1.1 Attachment 2: Former School Sites - Summary of public information and local media coverage


Date Item Details

website.

29 October 2013 Nov-Dec 2013 Banyule Banner Mayor in his column discussed the

purchase of the school sites, plans for

them and key contact for community

to discuss project.

13 November 2013 Direct Mail - Information letter Posted to local residents and

property owners in the

neighbourhoods around the former

school sites advising of demolition.

18 November 2013 Council meeting Redevelopment of the former Haig

Street Primary School site in the

Olympia Ward, Petition report.


20 November 2013 Media release and Council

Website

Media release posted to Council

webpage “Demolition starts at

former school sites”.


“Land of the free”/“Residents punt

for park”

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Item: 1.1 Attachment 3: Basketball/Netball Stadium Concept Proposal


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1.1

Item: 1.1 Attachment 4: Petition Cover Letter


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3.1

Item: 3.1 Attachment 1: State of The Environment Report 2012-2013


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4.2

Item: 4.2 Attachment 1: Map of Area affected by Amendment C80


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Item: 4.2 Attachment 2: Planning Panel Report - Amendment C80


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Item: 4.2 Attachment 3: Final Amendment C80 Proposal


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Item: 4.5 Attachment 1: Relevant Planning Policy considered


44 TURNHAM AVENUE, ROSANNA – RELEVANT PLANNING POLICY CONSIDERED

COMMERCIAL 1 ZONE

Planning approval is required for subdivision within this zone. MIXED USE ZONE Planning approval is required for subdivision within this zone. PUBLIC USE ZONE Planning approval is required for subdivision within this zone.

VEGETATION PROTECTION OVERLAY 5

Planning approval is not required for subdivision within this overlay.

STATE PLANNING POLICY FRAMEWORK

Settlement

Clause 11 of the BPS outlines that: ‘Planning is to anticipate and respond to the needs of existing and future communities through provision of zoned and serviced land for housing, employment, recreation and open space, commercial and community facilities and infrastructure. Planning is to recognise the need for, and as far as practicable contribute towards:

Health and Safety;

Diversity and choice;

Adaption in response to changing technology;

Economic viability;

A high standard of urban design and amenity;

Energy efficiency;

Prevention of pollution to land, water and air;

Protection of environmentally sensitive areas and natural resources;

Accessibility;

Land use and transport integration.’

LOCAL PLANNING POLICY FRAMEWORK

Municipal Strategic Statement

Council’s Municipal Strategic Statement (MSS) sets the direction for land use and development in Banyule by identifying key planning elements for consideration and

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nominating a series of objectives and strategies for each. The overarching vision of the Municipality is: “”Banyule will be regarded as a city offering a range of quality lifestyles in an urban

setting enhanced by the natural environment, and served by an efficient and committee Council.”

The relevant objectives encompass Environmental Management, Economic Development and Community Development and Support. There are five key elements within the strategy to achieve the vision and objectives. Those five elements are “Cultural Heritage, Land Use (housing commercial industrial and community facilities), Natural Environment, Built Environment and Transport. Each element contains key issues, objectives and strategies.

Neighbourhood Character Policy

Clause 22.02 of the Banyule Planning Scheme outlines Council’s Neighbourhood Character Policy. The subject site is contained within the Garden Suburban Precinct 2. Public Open Space Strategy Council’s Public Open Space Strategy (2007-2012) was adopted by Council on 1 October 2007. Amendment C61 gazetted on 8 October 2009, restructuring Councils Municipal Strategic Statement and updating reference documents within the Local Planning Policy Framework. The Public Open Space Strategy is now a reference document at Clause 21.09-6. At Part 2.4 of the Strategy, the following objective is relevant to this application:

To improve the quality and quantity of public open space within Banyule, in order to more effectively meet the needs of residents.

The POS Strategy divides the municipality into precincts to ensure the needs of local residents and any local character which is unique to a particular area can be taken into account in the planning of public open space. The subject site falls within the Rosanna Precinct, which identifies the following open space issues: Continue to implement the various stages of the Rosanna Parklands Masterplan.

There are encroachment issues in Creek Bend Reserve that need to be addressed.

There is a need for dog waste bins in Creek Bend Reserve.

The need to address the lack of non park community spaces in Rosanna. There will be

an opportunity to address this issue during the development of the Rosanna

Neighbourhood Activity Centre Plan.

The area’s demographic projections for the next decade have implications for both park

and non-park community spaces and infrastructure, as follow:

(a) The overall population of Rosanna is expected to increase by about 7.5% (b) The population growth is expected to occur across nearly all age groups, which

suggests that community infrastructure needs to be provided for a broad cross section of the community

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(c) There is also a substantial ageing element to Rosanna’s population projections, almost 40% is expected to be 50 years and over by 2016, which offers a challenge to ensure that all public open space and community gathering places include appropriate infrastructure for this demographic and that it is fully accessible.

The bush land aspects of Rosanna Parklands need to continue to be managed for their

conservation values.

The need to continue to work with Melbourne Water in enhancing the health and

wellbeing of both Salt Creek and Banyule Creek.

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Item: 4.5 Attachment 2: Proposed plan of Subdivision


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Item: 4.7 Attachment 1: Attachment A Location Map


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Item: 4.7 Attachment 2: Attachment B Site Photos


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Item: 4.7 Attachment 3: Attachment C Advertised Plans


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Item: 4.7 Attachment 4: Attachment D Revised ground floor plan and elevation


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Item: 4.7 Attachment 5: Attachment E Background Information


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Item: 4.7 Attachment 6: Attachment F Residential Neighbourhood Character Assessment


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Item: 4.7 Attachment 7: Attachment G ResCode/Clause 55 Assessment


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Item: 5.3 Attachment 1: Ward Fund Allocation #1


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6.1

Item: 6.1 Attachment 1: Operating Financial Report two-months ended 31 October 2013.


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6.2

Item: 6.2 Attachment 1: Councillor Motions Update Report


Meeting Item Section Councillor Resolution/Action Officer Manager / Director

Comments

Ordinary Meeting of Council 19 November 2012

Surplus School Sites

Urgent Business

Steven Briffa Resolution (CO2012/330)

a) That Banyule City Council continue to negotiate with the State Government on the future of the surplus school sites being Haig Street Primary School, Banksia College and Bellfield Primary School in regard to:

(i) The community assets at the former schools – namely the school halls/basketball courts; (ii) the future of the remaining sections of the schools. b) That a meeting be conducted directly with the Minister for Education and that all the Local Members of Parliament be advised of this notice of motion.

Kerryn Woods

Scott Walker

Completed 4/12/2012 Letters sent to the Education Minister & Local MP’ and the response has resulted in Council purchasing the sites with the community facilities


Proposed Suburb Name Change – Areas In Heidelberg And Heidelberg Heights

Notices of Motion

Craig Langdon


1. That Council organise meetings with Australia Post or the appropriate Federal authority and The Office of Geographical Names Committee to discuss proposed name change for the areas between Bell Street, Waterdale Road, Banksia Street and Warringal Place. 2. That Council notes the petition received by Council on 24 September 2012 seeking the name change by the areas bounded by Warringal Place, Banksia Street, Upper Heidelberg Road, requesting the name change from Heidelberg to Eaglemont and advise the lead petitioner of this Notice of Motion. 3. That a report be prepared for a future Council meeting outlining the results of the discussions with the authorities and the next steps needed to address these matters.

Michael Hutchison

Scott Walker

In Progress 14/03/2013 Investigation proceeding. Initial advice in relation to progressing the proposal received from the Office of Geographic Names 19/02/2013. Letter written to Australia Post. Survey sent to residents 20/08/2013, local newspaper public notice, website information - consultation period closed 27/09/2013. Report to Council after consultation period and analysis of returned surveys. 4/12/2013 Report to Council on the 16

th

December


9 Alandale Road Eaglemont – Planning Application Refused Under Delegation

Notices of Motion

Jenny Mulholland


That Council:

1. Acknowledge the decision taken under delegation to refuse the planning application to build 12 dwellings in a four storey apartment style building at 9 Alandale Road, Eaglemont. 2. Recognises the differences between Eaglemont neighbourhood activity centre and East Ivanhoe activity centre, as Eaglemont has 25 shops but East Ivanhoe has 75 shops and both are labelled as neighbourhood activity centres in the current Municipal Strategic Statement (MSS). Consideration should given to categorizing Eaglemont as a local Activity Centre in the next review of the MSS.

Joel Elbourne

Scott Walker

Completed 10/12/2013

Consideration of the status of Eaglemont will be made in the next review of the MSS

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Ordinary Meeting of Council 03 December 2012

Land – Bellfield Primary School Site

Notices of Motion

Craig Langdon


That Council write to the Premier, Hon Ted Bailieu MP, The Hon Martin Dixon MP, Minister for Education and The Hon Matthew Guy MP Minister for Planning strongly urging them to consider retaining the old Bellfield Primary site. That the site in total or in part should remain as Land for educational use due to: - the overcrowding at the Ivanhoe Primary School; - the limited land available to accommodate more students at Ivanhoe Primary School; - the distance of other alternative schools which are P – 6 Schools that are within the Ivanhoe and Bellfield areas; - the future possible population growth due to the: (a) Olympia Housing Initiative which includes the Bellfield area; and (b) Ivanhoe Structure Plan (c) possible sale of the old Banksia Secondary College site for high density housing; - the established population growth in Ivanhoe which has increased by 6.7% from 2006 to 2011 compared to Banyule average of 3.0% which is also reflected in the increase in households in the area from 4,445 to 4,770 for the same period. - the lack of forward planning of the previous Government under the Education Department and; - the desire of residents within Ivanhoe and south of Bell Street who wish to send their children to the Ivanhoe Primary School.

Giovanna Failla

Allison Beckwith

In Progress

13/03/2013 This resolution is related to and being addressed as part of resolution 4710 response. 16/04/13 With regard to Bellfield site – Meetings have been held with the Education Department and other State Government representatives to confirm the status and timing regarding the sale of school sites in Olympia Ward Point relating to education needs will be addressed in the Community Facilities study for 3081. Continued dialogue with DEECD on education needs of the 3081 area.


Support For Banyule’s Local Community Groups And Organisations

Notices of Motion

Rick Garotti Resolution (CO2012/351)

That Council officers investigate potential interest from community groups and associations across Banyule in a Council-facilitated service that would assist in the set- up and pack-up of tables, chairs and other furniture for meetings and gatherings. The intention would be for the service to be user-pays and that as such, Council officers should investigate the willingness to pay for this service to establish the extent that it may be delivered on a cost recovery basis.

Allison Beckwith

Allison Beckwith

In Progress

12/02/2013

Costing is being sought for the provision of this service. 25/09/2013

Prices now being considered. A survey will now be undertaken with existing users to obtain interest. A further report will be presented to Council. 4/12/13

A Council report will be tabled in 2014 for consideration in the 2014/15 budget.

Ordinary Meeting of Council 03 December

Ivanhoe Library/Commun ity Learning & Cultural Hub

Notices of Motion

Jenny Mulholland


1. Council commences detailed design drawings immediately to cost a new Ivanhoe Library/Community Learning and Cultural Hub for Ivanhoe located in the civic precinct in keeping with the vision for Civic Precinct contained in the Draft Ivanhoe Structure Plan;

Allison Beckwith

Allison Beckwith

In Progress Concept designs are being further developed, Concepts were presented to Ivanhoe Structure Plan Consultative Committee Meeting in March 2013. 25/09/2013

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2. Council allocates up to $100,000 dollars out of reserves. 3. Council seek government or philanthropic funding to contribute to the potential construction of a Ivanhoe Library/Community Learning and Cultural Hub.

Finalising the design brief for detail design. Heritage reports have been received with no concerns regarding the existing library site. 2/12/2013

MGS Concept design brief finalised. Being consolidated into a Request for Tender (RFT) document to go out for tender for detailed design.


Consideration Of Naming The Elliott Street Right Of Way, Heidelberg Heights

Notices of Motion

Craig Langdon


That a report be prepared and presented to Council considering the naming of the Right of Way running east off Elliott Street, Heidelberg Heights.

Michael Hutchison

Scott Walker

In Progress 14/03/2013, Investigation conducted. Reported back to Council 04/03/2013. Survey sent to local residents 26/06/2013 to consider name for laneway. 4/12/13 Report back to Council in early 2014.


Educational Needs Of The Ivanhoe, Bellfield And Heidelberg Heights Communities

Notices of Motion

Craig Langdon


1. That Council seek a meeting with the Minister for Education to:

a) discuss the educational needs within the Ivanhoe Structure Plan area, including the Ivanhoe, Bellfield and Heidelberg Heights communities and b) convey to the Minister for Education the view that all Primary School age children within Ivanhoe, Bellfield and Heidelberg Heights south of Bell Street be allowed to attend the Ivanhoe Primary School as it is within

Banyule and it is a Prep to Grade 6 School.

2. Council continually monitors the growing populations of the areas outlined to ensure the State Government addresses any short fall in educational places.

Giovanna Failla

Allison Beckwith

Completed

Minister unavailable to meet as requested

Ordinary Meeting of Council 04 February 2013

Provision For Waste Paper And Cardboard Disposal

Notices of Motion

Jenny Mulholland


“That 1. Council officers investigate opportunities for implementing a suitable paper and cardboard drop-off point(s) within the municipality capable of receiving the material previously delivered to the Amcor site in Fairfield. 2. Council investigate opportunities for partnering with an appropriate recycling processor for the free receipt of paper and cardboard that was previously dropped off at the Amcor site in Fairfield.”

Russell Darling

Geoff Glynn Completed 30/11/13 The installation of waste cardboard and paper receive and compaction equipment at the Waste Recovery Centre has been in operation since mid 2013. This free service has been consistently used by the public and has provided a successful alternative to the previous Amcor site in Fairfield.


Leases / Agreements With Clubs, Associations, Groups Using

Notices of Motion

Jenny Mulholland


“That a report be provided on the current status of all leases and agreements for the use of Council facilities and buildings by clubs, associations, neighbourhood houses and other groups throughout the City.”

Jeanette Kringle

Scott Walker

In Progress A councillor briefing conducted on 27 May 2013.

Next steps include preparation of user listings with lease details and leasing policy

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Council Facilities And Buildings


Citizen Of The Year Awards At Banyule Volunteers Events

Notices of Motion

Craig Langdon


1. Council investigates establishing a Citizen of the Year Award as part of the Volunteers Event; 2. Consideration be given to a Senior Citizen and Young Citizen Awards; and 3. Consideration be given to how best to recognise these Awards.”

Allison Beckwith

Allison Beckwith

In Progress 25/09/2013 Discussions have been held with the Volunteers Awards Working Group. The group has suggested that this may more suitable to be announced as part of the Mayoral Ball. 2/12/2013 Final proposal tabled for Councillor Briefing on 9/12/13


Greensborough Principal Activity Centre Review Of Height And Setback Requirements

Notices of Motion

Wayne Phillips


“That officers prepare a project scope for Council consideration to review the heights and setbacks within the pending Activity Centre Zone for Greensborough with a particular focus on building setbacks and increased heights in the Southern Residential, Henry Street East and Flintoff Street Precincts.”

David Cox Scott Walker

In Progress: Feb 2013 Preparation of a project scope to consider height and setbacks for the Greensborough Activity Centre.

Ordinary Meeting of Council 04 March 2013

Protection Of Gresswell Forest Nature Conservation Reserve

Notices of Motion


1. Council reaffirms its long-standing commitment to the Gresswell Forest Nature Conservation Reserve. 2. Council work with other key Government stakeholders, including the Victorian Government and Darebin City Council (in which the reserve is located), to ensure this continues to remain a treasured parkland reserve. 3. Council officers monitor any changes to the significant planning overlays for this reserve and notify Council immediately of any proposed changes so that appropriate action can be undertaken accordingly. 4. Council continue to engage with local community groups such as Friends of Gresswell Nature Reserve and local school groups abutting the reserve.

Jeff Parkes Geoff Glynn Completed 13/03/2013

Council resolution noted action to be taken when appropriate.


Multicultural Advisory Committee

Notices of Motion


“That Council investigates the establishment of a Multicultural Advisory Committee, including options for its governance, structure and operation. The purpose of this committee would be to advise Council on the design and implementation of Council policies and programmes to ensure they meet the needs of Banyule’s diverse multicultural communities.”

Theonie Tacticos

Peter Utri In Progress 4/12/13 Draft terms of reference have been formulated and expressions of interest for the committees will be advertised in the next two months. Still in progress

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Redmond Court Wetlands Study

Notices of Motion

Rick Garotti Resolution (CO2013/80) Council investigate options to determine the feasibility of converting Redmond Court Wetlands into an open space area for public passive recreation;”

Peter Benazic

Geoff Glynn In Progress 26/11/13 Analysis project will be submitted for Works & Services funding in the new year.


Preserving Neighbourhood Character In Banyule

Notices of Motion


Council officers provide a report to Council on options to promote greater accountability among landlords for the upkeep and maintenance of their properties to minimum standards. The report should consider options to positively encourage better behaviour as well as options to penalise non-compliance with minimum standards. The report should also consider how the local community and other stakeholders, such as local real estate agents, which manage many properties on behalf of landlords, might be engaged in this process.”

Gina Burden Scott Walker

Completed

Report on this matter presented to Council at its meeting on 2 December 2013.


Funding Application - Ivanhoe Library - Regional Development Australia Fund Grants

Notices of Motion

Jenny Mulholland


1. “That the motion be deferred until detail drawings are prepared. 2. That a new submission be submitted at that time.”

Giovanna Failla

Allison Beckwith

Pending

Motion deferred until drawings are complete see (CO2012/17)

Ordinary Meeting of Council 08 April 2013

Traffic Congestion - Alma Road, Bundoora

Notices of Motion

Rick Garotti Resolution (CO2013/104

“That Council officers provide a report on the traffic and car parking issues that residents on Alma Road in Bundoora may be experiencing. The report should present options for how traffic congestion may be mitigated and how on-street car parking be better reserved for use by local residents. In preparing the report officers are encouraged to write to residents on Alma Road to seek their input and feedback.”

Kevin Ayen

Scott Walker

Completed 2/12/2013

Report presented to Council 2 Dec 2013


Illegal Dumping Of Rubbish In Public Space

Notices of Motion

Craig Langdon


“That the relevant Council Officers report to Council on measures which will: a) police and prevent the dumping of rubbish in public places such as parks, gardens and nature strips;

b) catch and fine the offenders; c) collect and dispose of the rubbish as quickly as possible; d) advertise and promote the Council’s determination to clean up the City.

That the report considers self funding the proposals through increased fines through greater policing and that the revenue also covers increased and more prompt collections.

Mark Bernhardt

Scott Walker

In Progress A report to council scheduled for early 2014.

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Furthermore, consideration be given to either fining or offering express service (at a cost) to residents who fail to pre-book a hard rubbish collection and only do so after they place the rubbish out for collection.”


Peck's Dam Water Harvesting

Notices of Motion


1. “That Relevant Council Officers arrange to meet with the local

community to develop an understanding of the community expectations.

2. Officers prepare a brief that incorporates community feedback that

provides a sustainable solution for water harvesting.

3. Appropriate Council Officers prepare cost estimates for consideration in

future budget processes. ”

John Milkins Scott Walker

Completed 25/11/2013

Concept drawings have been prepared and a funding submission to Melbourne Water’s Living Rivers Program has been submitted. A response is expected in mid-December.


Sporting Reserve & Facilities Seasonal Allocations Rounds, Ground Audit - Hawdon Ward

Notices of Motion


“That Council undertake an audit of clubs use of sporting grounds and facilities to ensure that ground allocations are being used by the clubs as requested and allocated. This audit is to be undertaken randomly throughout the Winter season and a report written showing the results of this audit in August 2013. If it is found during the audit that clubs are not using facilities as requested and/or allocated, that these allocations be withdrawn and other allocations be considered.”

Ben McManus

Allison Beckwith

In Progress

22/04/2013 Audit program being developed with the Leisure and Cultural Services Team. 25/09/2013 The audit has been completed and a Council report will be tabled in October 2013. 4/12/13

Council report being prepared for meeting of 16 December 2013


Watsonia North PreSchool Adjacent Land

Notices of Motion


1. Council investigate how the former maternal and child health facility located at the front of Watsonia North Preschool can be utilised by the preschool. 2. Council write to the Watsonia North Preschool committee to advise that this investigation will take place and then proactively engage with the committee, staff and other interested community stakeholders for their input.”

Giovanna Failla

Allison Beckwith

Completed 2/12/13 Matters relating to the use of the MCH facility have been finalised with the preschool committee.


Viewbank College - Proposal for new Theatre on School Campus

Notices of Motion


Council note Councillors Briffa and Langdon and the CEO met with representatives from the Viewbank College to ascertain how Council can advocate on their behalf to have the State Government (Education Department) fund a new Theatre on the school campus at Warren Road.”

Peter Utri Keith Yeo Completed 2/12/13 No further action to be taken at this point no request for support has been forthcoming.


Naturestrip Planting

Notices of Motion

Craig Langdon


1. The appropriate council officers develop a management model to trial the implementation of urban agriculture on naturestrips. The trial would be limited growing non invasive food producing plants on a small number of sites across the municipality. The model should include a voluntary expression of interest process that enables interested community members and groups to participate in the trial. The trial period should be limited to a twelve month period. 2. Following the trial council officers shall provide a report to Council detailing the effectiveness of the trial and the associated management

Peter Benazic

Geoff Glynn In Progress 04/07/13 An internal working group has been established to develop a model. An expert has assisted council officers to review industry best practice. The documentation and guidelines are in the process of being finalised in preparation for a council briefing. Officers should be in a position to undertake a Councillor briefing in

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issues. 3. Road safety and the protection of underground services must be part of any consideration of any naturestrip planting. 4. A report on any similar policies at other Councils be reported back to Council as part of the trial”

December 2013.


Pedestrian/Cyclist 'Black Area' Program

Notices of Motion

Craig Langdon


Council Officers prepare a report on which projects should be listed for possible funding under the State Government's new Pedestrian/cyclist "black area" program and that the report prioritise the projects assessing the safety of pedestrians and cyclists.”,

Daniel Kollmorgen

Scott Walker

Completed 9/09/13 – Report presented to Council.

Ordinary Meeting of Council 20 May 2013

Festive Celebrations

Notices of Motion

Craig Langdon


1. To better recognise the Festive Season, Council undertake an investigation of how to highlight the two principle Council buildings. They being the Heidelberg Town Hall in Ivanhoe and WaterMarc in Greensborough; 2. The investigation take into consideration the views and plans of the local shopping centre's Committees of Management for the Ivanhoe and Greensborough Shopping centres respectively; 3. Possible sources of funding or “in-kind work" also be part of the investigation.”

Allison Beckwith

Allison Beckwith

In Progress: 25/09/2013 Investigations have begun with various companies and quotations have been requested. A report will be tabled to Council for consideration of funds. 4/12/13: Lights have been installed on the tree between the library and Council office. Quotations are still being sought as Heritage issues need to be considered. A report will be tabled in 2014 for consideration during budget discussions for 2014/15.

Ordinary Meeting of Council 20 May 2013

Recognition of Streets/Reserves Named in Honour of WWII Events

Notices of Motion

Craig Langdon


“1. That Council write to the Victorian RSL seeking their support for greater recognition of the Streets and Reserves within West Heidelberg which were named in honour of events and other matters associated in WWII. That Council seek any historical or relevant information from the Victorian RSL on the following: Brunei, Kanimbla, Ramu, Setani, Timor, Leyte, Alamein, Achillies, Exeter, Perth, Goodenough, Normandy, Pacific, Buna, Katoomba, Catalina, Morobe, Midway, Wau, Lae, Derna, Tobruk, Bardia, Morotai, Coomalie, Tarakan, Kokoda, Wewak, Malacca, Ambon, Borneo, Corvette, Koitaki, Ajax, Moresby, Killerton, Larissa, Carbeena, Gona, Barce, Satelberg or any other names associated with WWII within West Heidelberg. 2 That along with any information that the RSL may have any relevant pictures which would assist in honouring the veterans who served in the conflicts or on the various vessels would be gratefully appreciated. 3, That Council also seek permission to use the ANZAC symbol for use on the proposed new Malahang Reserve sign on the corner of Southern and Oriel Roads (funded in the proposed 2013/14 budget).”

Michael Hutchison

Scott Walker

Completed 11/06/2013. Letter to Victorian RSL State President sent 11/06/2013. Additional letter sent to Minister for Veteran Affairs. Awaiting formal response from Minister’s office.

Ordinary Meeting of Council 17 June 2013

Rosanna Road and Greensborough

Notice of Motion

Tom Melican Resolution (CO2013/217)

1. “That Council officers develop a report detailing the current safety and amenity issues on Greensborough Road, Lower Plenty Road and Rosanna Road.

Kevin Ayen Scott Walker

In Progress - 25/11/13 Initial discussions with VicRoads have commenced. Report back to Council programmed for early 2014. VicRoads

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Highway - Safety and Amenity

The report will include options to improve or resolve safety and amenity issues that are identified on these sections of roads. 2. That discussion with VicRoads be undertaken on a possible funding partnership for these investigations. If VicRoads are unwilling to assist, then an estimate for the cost of these investigations be undertaken and the item be referred back to Council.”

currently investigating route and possible safety improvements.

Ordinary Meeting of Council 01 July 2013

Additional Allocation to the Environmental Grants Program

Urgent Business


1. Council make a “one off” $15,000 additional allocation to the Environmental Grant Funding from the unallocated funds available from the 2013/14 General Reserve Budget. The issue of future funding levels for the Environmental Grants be referred to the 2014/15 Budget considerations

John Milkins Scott Walker Completed 8/07/2013 grant increase noted and amendments to advertising. A Report will come to Council on the new grants round when closed.


Consideration or Prayer/Affirmation at the Commencment of Council Meetings

Notices of Motion

Mark Di Pasquale


1. The inclusion of a prayer/affirmation be considered when the Conduct Meetings Local Law is reviewed; and

2. Officers investigate the prayer/affirmations used at other Councils to find a suitable prayer for Banyule.

3. Officers investigate the history of the prayer/affirmation used at Council meetings at Banyule and the former Councils of Diamond Valley and Heidelberg.

4. Council involve the Banyule Interfaith Network to get a prayer/affirmation that is agreed by all to be read at Council meetings.

Vivien Ferlaino

Scott Walker

In Progress 15/07/2013 Will be investigated as part of the review of the Meeting Procedures Local Law in 2014.


Detailed Plans for the Ivanhoe Library

Notices of Motion

Jenny Mulholland


“That Council establish a Project Steering Group (PSG) including relevant officers, the Ward Councillor and the Mayor to oversee and guide the process required to deliver the detailed plans for the Ivanhoe Library as specified in the 2013-14 Council Budget.

Giovanna Failla

Allison Beckwith

Completed – 2/12/13

The PSG is established with

membership confirmed and active


Detailed Plans for the Greensborough Office

Notices of Motion

Mark Di Pasquale


“That Council establish a Project Steering Group (PSG) including relevant officers, the Ward Councillor and the Mayor to oversee and guide the process required to deliver the detailed plans for the Greensborough Office as specified in the 2013-14 Council Budget.”

Arun Chopra Geoff Glynn Completed – 9/12/13 The PSG has been established with the first meeting scheduled on the 9 December 2013


Promoting Historic Significance of the Olympic Village

Notices of Motion

Craig Langdon


1. Council (in the lead up to every Olympic Games) investigate how best to promote the historic significance of the Olympic Village as the first athletes village of the modern Games. 2. Council, as part of the investigation (a) investigate funding sources to improve the infrastructure, promote and improve the image of the village. (b) seek approval from the appropriate Olympic Authorities to use the

Penelope Le Petit

Allison Beckwith

In Progress: 26/09/2013 Planning and coordination meeting has been held across the organisation led by Project 3081 to plan for these projects.

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Olympic Logo from the 1956 Melbourne Olympic Games. (c) consider such improvements as: - way finding signage or an App for self-guided walks detailing the history of the 1956 village, key local sites and where countries stayed: - creating a "gateway" at Southern Road for both the Olympic Village and the City of Banyule; - installing more "Olympic Village" banners on the light poles at the Olympic Village; - advertising the Olympic Village (including the Melbourne Olympic Village symbol) on all the street signs within the village; - installing public art that reflects key elements of the games eg: sport, friendly games, diversity etc. That such works be considered at the annual budget considerations: (d) work with the City of Darebin within the Northland Structure Plan to improve the Darebin Creek and the Olympic Parklands and the Pavilions. (e) work with local community groups and residents in their endeavours to improve the area. 3. This investigation takes into consideration the considerable funds allocated in this year’s Council Budget (2013/14) and the recently announced State Government funding.”


Petitions Procedure

Notices of Motion

Craig Langdon


1. Officers consider rules and guidelines followed by the Victorian Parliament on the tabling of Petitions and its applicability to Council as a potential procedure. 2. Refer to the Local Law Review currently being undertaken by Council the introduction of "on-line" Petitions in accordance to the rules and guidelines established by the Victorian Parliament.”


In Progress 15/07/2013 Will be investigated as part of the review of the Meeting Procedures Local Law in 2014.


Request for Current Speed and Traffic Count - Carmichael Street, East Ivanhoe

Notices of Motion

Jenny Mulholland


“That a report be presented to Council outlining: 1. the current speed and volume of traffic using Carmichael Street, East Ivanhoe. The study should be conducted during the school term period; and 2. traffic management measures (and cost) to slow traffic in Carmichael Street, East Ivanhoe. 2. That a speed trailer be in Carmichael Street on two occasions throughout the year.

Cameron Baird

Scott Walker

In Progress Report to Council scheduled for 16 Dec 2013 Meeting. Investigations underway


Development of the Site in and around the Former

Notices of Motion


“That Council officers investigate the levers available to Council to: 1. promote appropriate development in and around the former Watsonia Post

Scott Walker Scott Walker

Completed – 01/12/13 Letters have been sent to the land owner seeking information on whether they intend to develop the site in accordance with permits issued but no response has

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Watsonia Post Office

Office site on the corner of Devonshire Road and Lambourn Road in line with community expectations; and 2. encourage the neat and clean upkeep of the site ahead of any development. This information will better position Council to positively engage with the current owner of the site to try to secure a positive outcome for the community.”

been received. A report on the issues associated with the site was also considered by Council on 2 December 2013.

Ordinary Meeting of Council 12 August 2013

Naming of Reserve - Fred Lasslett Reserve

Notices of Motion

Jenny Mulholland


“That a report be presented to Council in regard to the naming the reserve opposite the former Heidelberg RSL building “Fred Lasslett Reserve”. As part of this process, noting the land is on Crown land, Council write to the Minister for Transport, the Hon. Terry Mulder for approval.”

Michael Hutchison

Scott Walker

In Progress Initial investigation commenced.


Corner Rosanna Road and Lower Plenty Road - Red Light Camera Installation

Notices of Motion


1. “That Council write to the Department of Justice requesting red light cameras be installed at the corner of Rosanna Road and Lower Plenty Road. 2. That Council also writes to VicRoads requesting their support for red light cameras at this intersection and also request that a safety barrier be also installed at this intersection. 3. All local members be requested to support Council’s requests.”

Cameron Baird

Scott Walker

Completed 30/09/13 All letters have been sent to parties. VicRoads are currently investigating further safety options at this location.


Ivanhoe Grammar School Development Plan

Urgent Business

Jenny Mulholland


That the following steps be undertaken in assessing and engaging the community

effected by the proposed Ivanhoe Grammar School Development Plan:

1. Feedback received at the consultation meeting of Tuesday 20 September 2013 be summarised and provided to attendees and posted on Council’s web site;

2. Officers digest and assess the submissions and responses at the community consultation meeting and request responses and appropriate rework from Ivanhoe Grammar School;

3. An Expression of Interest process be undertaken for the Resident Interest Group, whereby all submitters, attendees of the consultation session and owner / occupiers previously contacted in this Development Plan approval process be given an opportunity to nominate. The Resident Interest Group is to be made up of six people, with selection to be two persons per general geographic area to the west, south and east of the school;

4. A further open community consultation session is to be held following receipt of answers and possibly refined submission of the Development Plan by Ivanhoe Grammar School;

5. The Resident Interest Group is to meet with Officers and Ivanhoe

Andy Wilson Scott Walker

Completed 15/11/2013 Petition presented to Council and resolution is being actioned with the Resident Interest Group appointed to be considered at Council on 16 December 2013

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Grammar School representatives to discuss matters in more detail;

6. A report be presented to Council to determine a position on the proposed Development Plan.

7. Council write to all submitters, attendees of the consultation session and owner / occupiers detailing Council’s process and the process be published on Banyule’s website.

Ordinary Meeting of Council 09 September 2013

East West Link - Proposed Roadway Linking Eastern Freeway and Citylink

Urgent Business

Craig Langdon


That Council:

1. Advises it has no formal view on the East West Link at this stage as insufficient

information is available about the project’s impacts on and benefits for the

Banyule community.

2. Seek further information from the State Government and the Linking Melbourne

Authority and arrange a meeting to discuss possible impacts on and benefits for

the Banyule community of the East West Link so that an informed position can be

taken.

Cameron Baird

Scott Walker

Completed 18/11/13 Letters sent to the State Government and Linking Melbourne Authority Requesting a meeting to discuss East West Link Impacts. Linking Melbourne Authority provided a briefing to Council on 18 Nov 2013.


Watsonia Motor Show

Notices of Motion


“That Council allocates a one off budget allocation to a maximum value of $8,900 to prepare Watsonia Shopping Centre for the Watsonia Motor Show on 9 November 2013.”

Ben Smith Scott Walker

Completed 9/11/2013 A budget allocation was provided to the Watsonia Motor Show


Councillor Code of Conduct

General Business

Wayne Phillips Cr Steven Briffa and Cr Rick Garotti signed the reviewed Councillor Code of

Conduct as per resolution CO2013/316 on 9 September 2013. Note that they

were absent from the meeting of 9 September 2013 when all other Councillors

signed the Code of Conduct.

Emily Outlaw

Scott Walker

Completed 23/09/13 Councillors signed the Code of Conduct.


Flooding of the Darebin Creek

Notices of Motion

Craig Langdon


That Council write to: 1. Melbourne Water requesting a meeting with senior officers to discuss strategies for addressing the increasing problem of flooding along the Darebin Creek. 2. The Minister for Planning and to the Minister for Water highlighting the plight of the Darebin Creek due to increased urbanisation of the catchment and request

Daniel Kollmorgen

Scott Walker

In Progress – 25/11/13 All letters sent to parties. Melbourne Water has acknowledged request and meeting is being organised with Melbourne Water and senior offices.

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they apply additional pressure on the Growth Area Authority and Melbourne Water to develop strategies to best protect the ecological health and amenity of the Darebin Creek waterway. 3. Darebin City Council, City of Yarra and the City of Whittlesea highlighting the plight of the Darebin Creek due to increased urbanisation of the catchment and request their cooperation in lobbying the Growth Area Authority and Melbourne Water to develop strategies to best protect the ecological health and amenity of the Darebin Creek waterway. 4. The Darebin Creek Management Committee, Darebin Parklands Association, Friends of the Darebin Creek, Department of Planning and Community, Department of Transport, Planning and Local Infrastructure and La Trobe University to advise them of this resolution.


Victorian Police

Notices of Motion

Craig Langdon


1. That Council honours the Victoria Police Members who lost their lives in the line of duty by: a. Holding an annual event (morning or afternoon tea) as part of the Victorian Police Blue Ribbon day; b. Supporting Council representation and attendance at the Annual Blue Ribbon Foundation Ball; and c. Establishing an award, to be given to a serving Police Member within the City of Banyule as recognition for outstanding service, in the name of Clyde James Smith in honour of Constable Smith who lost his life in 1935 while on duty and who was recently recognised by rededication at the Warringal Cemetery. 2. That Council allow the recipient of the Award to be determined by Victoria Police, and that the award be given at the Council Annual event.

Giovanna Failla

Allison Beckwith

In Progress 4/12/13 This will be progressed in 2014.

Ordinary Meeting of Council 07 October 2013

Victoria Police Band

Urgent Business

Wayne Phillips


That Council:

1. Write to the Chief Commissioner of Police, Local State members and the Minister for Police expressing its total objection to the disbanding of the Victoria Police Show Band and noting that any suggested dismantling of the Band in Council’s opinion will be a major loss for our community and for Victoria as a whole;

2. The CEO and Mayor be authorised to write to all Victorian councils requesting their support of Banyule Council’s position and seeking their response to the disbanding of the Victorian Police Band.

3. Include information in the Banyule Banner advising the community of Council’s objection and asking them to support Council by writing to the Minister

Sue Sayle Simon McMillan

Completed – 20/10/2013 Letters mailed signed by Cr Wayne Phillips Mayor 2012/13 to: Commissioner of Police, State Government Minister for Police, Local MPs, and emailed letter to all 79 Victorian Councils – requesting support for the Victoria Police Show Band not to be dismantled – letters dated and signed 18 October 2013. Late Motion submitted and accepted by the MAV State Council. The MAV State Council meeting was held on the 25

th

October 2013 and the motion was resolved: ‘That the MAV, on behalf of all Victorian

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for Police and local members of parliament.

4. Attempt to submit a late motion to the MAV State Council meeting to be held in October.

Councils, request that the Chief Commissioner of Police and the Minister for Police reconsider the decision to disband the Victoria Police Show Band’


Deferment of Interest Charges on Rates Payments

Urgent Business

Wayne Phillips


That:

1. A reminder letter be sent to all ratepayers regarding outstanding instalment payments and time is allowed for the payment of any remaining unpaid first instalment amounts to be paid by the 23 October 2013. 2. On and after the 24

th October 2013 penalty interest will be charged on the

outstanding amount from the 30th September 2013.

Peter Utri Keith Yeo Completed 10/10/2013 The issue has been resolved a letter extending the instalment interest rates was sent with the reminder notices. A further extension of interest rates on instalments was ratified at the council meeting of December 2, 2013


Councillor Expense Reporting

Notices of Motion

Wayne Phillips


“That Councils adopted practice of reporting Councillor Expenses (reference Notice of Motion 9.3 dated 23 April 2012) be amended to reflect reporting requirements as legislated under the Local Government Act.”


Completed 10/10/2013 All reporting on Councillor expenses and entitlements complies with legislation.


Plenty Road Precinct

Notices of Motion


“That Council: 1. Investigates greater density development outcomes for residential properties abutting and in the vicinity of Plenty Road in Bundoora between Grimshaw Street and to the edge of the City of Banyule close to LaTrobe University. 2. Organises a meeting with the Ward Councillor, the Mayor, officers and residents and property owners of this locality to discuss ways of ensuring better development outcomes for the area.”

Vincent Ryan

Scott Walker

In Progress A meeting will be scheduled for the new year.


Corner of Rosanna Road & Lower Plenty Road

Urgent Business


That:

1. Council notes the continuing accidents occurring at the corner of Rosanna Road and Lower Plenty Road.

2. Council write to the new CEO of VicRoads and request an urgent meeting to discuss the ongoing safety and amenity issues along Rosanna Road.

3. A copy of the letter be sent to all local state MP’s seeking their support to resolve this ongoing issue.

Cameron Baird

Scott Walker

In Progress 11/11/2013 - Letters sent to all parties. Awaiting Feedback 13/11/2013 - Letter received from Anthony Carbines offering support on this matter and advising that the matter has been raised in Parliament and a response requested from the Minister for Roads. 25/11/13 VicRoads officers are investigating road safety improvement options at this location.

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Walter Burley Griffin - Proposal - An Honorary Australian Citizen

Notices of Motion

Jenny Mulholland


“That 1. Council support a motion for Architect, Landscape Architect and designer of Canberra and parts of Banyule City Council, Walter Burley Griffin (1876-1937), to be named as an Australian Honorary Citizen (post-nominal); 2. Council write to the Hon Tony Abbott MP Prime Minister of Australia supporting the nomination in this Centenary Year of Canberra 2013 to include special background of the Municipality of Banyule.”

Sue Sayle Simon McMillan

Completed 2/12/13 Letter sent to Prime Minister Hon Tony Abbott MP signed by the Mayor Cr Craig Langdon


Request for Changes to the Zone Ticketing System - MYKI

Notices of Motion


“That: 1. Council writes to Department of Transport requesting information of the possibility of changes to the zone ticketing system, now that MYKI has been installed; 2. Once the information has been provided, Council form a view on the possibility of moving to a more fairer and equitable system for public transport pricing; 3. Council then writes to the MAV and all other councils within Metropolitan Melbourne, seeking support to convert to a fairer fare system; 4. A motion be prepared for the next MAV State Conference, seeking support for a fairer system.”

Kevin Ayen Scott Walker

In Progress – 25/11/13 Letters being prepared.

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Item: 6.4 Attachment 1: Councillor Conference Report


COUNCILLOR REPORT ON ATTENDANCE AT CONFERENCE/VISIT REQUIRING INTERSTATE OR OVERSEAS TRAVEL

COUNCILLOR: Jenny Mulholland Date of Report: 9/12/2013

INTERSTATE / OVERSEAS Conference/ Seminar/ Visit attended: By Design Public Library – Places and Spaces Conference. Date attended: 13 – 15 November 2013. Value of Conference/Visit – (Councillor Report): (Outline main purpose of the conference/visit. Attach copy of conference Agenda / itinerary)

The By Design Public Library conference was held in Sydney on 14-15 November. It included a half day tour of four libraries on 13 December. The conference was organised by Dr Alan Bundy of Auslib Press and attracted over 100 registrations. The conference was a tightly focused program of 20 international, Australian and New Zealand speakers, two panel sessions, targeted recommendations, and an information folder including a copy of the new edition of People Places: a guide for public library buildings in NSW. The conference explored the diversity of the roles and services of today’s and future public libraries; the implications of this for the public library’s location, accessibility, spaces and places; and innovation and best practice in public library location, architecture, interior design, technology and facilities. LIBRARY TOUR There was a library tour on the Wednesday afternoon that visited three public libraries and one academic library. All were new, having opened in the last 3 years. Two of the public libraries visited, Chatswood and Willoughby were more exercises in what not to do in a new building. Both had very big book collections and the overall impression with rows and rows of book shelves in a straight line with little or no attempt to make browsing a pleasant or serendipitous experience, was daunting.

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Willoughby is a very large library which is laid out in a traditional manner. It has some interesting community spaces and the seating along the windows is a nice feature. In all the libraries we visited lighting has been used to good effect with a variety of interesting light shades. Chatswood Library is next to a Westfield shopping centre and includes other facilities in the Civic Pavilion. It has a welcome desk, rather than a traditional circulation desk, but the change of name had not seemed to make much difference to the size, function or appearance of the desk. It is a large library at 5000sq m and they manage with 5 staff on the floor at any one time. They have the second biggest sorting machine in a public library in Australia. Some of the interesting features of the library were the Sustainability Education Centre, which was originally intended for the youth area, however Council was successful in attracting funding to set up the Education Centre; the multifunctional space where tables on wheels can be easily moved to make space for author talks; and the iBims Chinese catalogue which has been developed for their borrowers. The Children’s Library features a large Story Tree which is a nice touch. The library was at basement level but let light in through a large courtyard, which featured a striking sculpture of a boat. Ryde Library was the most interesting of the public libraries visited. The Library Manager was relatively new and had started after the building project had begun. The library was the result of a deal between the developer of a shopping mall and the Council. The shelving was designed to create subject rooms in what is a quite large library and many of the shelves are on wheels to allow for flexibility in space use. Books are arranged by genre and this is complemented by the use of identifying coloured spine labels. Nice design features included a starry roof in the Children’s library. Macquarie University Library is a new beautiful building which has some very nice seating options and many collaborative work spaces. The highlight of the library is the automated retrieval system which stores over 1 million items in random order and is able to deliver a book to a reader in a few minutes via a robot.

Key Messages/Highlights: (Outline issues raised by key note speakers or main themes discussed)

The keynote speaker for the Conference was Rachael Van Riel, who is the Director of Opening the Book. Opening the Book devised the Frontline Reader Development training program that has been run from all Victorian public libraries. The essence of the program and Opening the Book’s philosophy is reader centred libraries. This has a big impact on how libraries should be designed to appeal to readers and to lead them to find titles they may not have known about. Opening the Book has done a lot of research about finding out what people want and their patterns of use - by using statistics, asking customers, asking non users and observing customer behaviour. In the key note address the focus was on product and the importance it plays and that libraries must learn from retail. A libraries main product is still books, and most people still come to the library to borrow books. The books must come out to meet people and long stacks of shelving with wide aisles, is a thing of the past. In an open space people need a focus for the eye and in a reader friendly library; the books are what should be the focus. You also need to understand how people flow through a space. Spaces should be planned to draw people in; and you need to be aware of how sight lines work for customers. The type and use of shelving is very important. She highlighted that when designing a library, you should start with the shelving layout as a priority.

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A technique ‘Opening the Book’ use when they are designing the layout of a library is to build scenarios and customers profiles and then use them in planning to check back on their assumptions. Never forget the invisible customer - the one who comes into the library and does not interact with staff. Display is the conversation you can have with those who don’t want to talk to you; observe and record the evidence when you are analysing your customers. She highlighted that in relation to square metre ratios, there is no other building which demands such different and conflicting needs as a public library. We must understand the importance of the retail model while creating buildings with a wider civic aspiration. We need buildings that are aspirational and beautiful - but must also take notice of the retail experience inside. Thought also has to be given to who gets the best space and why. Not all spaces are equal and this decision should not be left to the architect or designer, because it is a strategic political choice not an aesthetic one. Definitely don’t give the best space to the staff; nor to service functions. Have a proper debate about the style and colour of furniture. This will send key messages, so you need to think what you most want those to be. She also challenged the family friendliness of libraries - although libraries are generally child friendly, most libraries and layout do not encourage family participation. She highlighted it is important to work with our buildings and let the building sing. The State Library of NSW has now produced three editions of the de facto standard for library buildings in Australia - “People Places”. This publication provides guidelines for assessing the size of buildings and the facilities required. In the new edition it has recognised the changing use of libraries, and now also includes the number of seats per capita, public Wi-Fi, and advice not to decrease the floor space for collections because of the increasing use of face out shelving and the creation of subject rooms. The majority of presentations at the conference were case studies of new buildings by librarians and architects. One of the libraries was the Albury Library by Ashton Ragget McDougall Architects which is a convergence of spaces that houses a public library, a social and history museum and a research centre. There are minimal barriers between the three, they have their distinct zones but there is convergence. There are not a lot of examples of these converged facilities; one of the earliest was Puke Ariki in New Zealand. Peter Moeck is the architect who designed the renowned Mt Gambier library, recognised as one of the best public libraries in Australia. It is 1,900 sq m and was designed from the inside out - it is not a beautiful box with a library put inside it. Peter said that if your vision is right and you have the right budget the building will work. The Katoomba library in the Blue Mountains is a library and art gallery and Cecilia Kluger from CK Design was responsible for the fit out. She emphasised that the design brief should contain a strong vision incorporating local identity. They used the motif of the Three Sisters rocks in the Blue Mountains to design a set of three chairs which are a focal point of the building. She suggested that we engage a library consultant early in the project as they are aware of some of the issues particularly relevant to libraries, for example, acoustics can be a real problem. The ideal is to achieve a place that people love. She also said that the community must be engaged early and from every aspect. The brief needs to be evaluated, explored and

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implemented; there should be feedback loop. They use elements such as lighting built into the shelves - which is more flexible than the lighting only fixed in the ceiling. Another architect, James Cubitt, went through the process of getting to a project brief and talked about the many ways of procuring a library building, either through traditional procurement of having an architect draw up the plans and then go out to ender for a builder; or a design and construct method. He said that there is no right or wrong way, but to be aware of the costs that can blow out from changing the design or the lack of flexibility of not being able to change the design during the building phase. Instinct Furniture gave a very engaging presentation. They have come up with several innovative pieces - one of their most popular fills the need for people who never stop searching for the elusive cool, handy, safe power plugs. There is a yackety yack roaming station which has no cabling on show and he also showed us graphine - which is a wallpaper screen. There are lots of uses for flip tablets, nests, caves and lounges to group and ungroup. One of the most practical sessions was given by Colin Matthews from QLS. The company specialises in shelving and returns solutions and he was warning us how we need to be very careful with tender documents; as the client (Council or Library) think that they have specified a particular product and then the builder changes the supplier because of the “or similar” clause inserted in the contract. All shelving is not the same; the Australian standards are well out of date and need revising. Current standards do not result in a good outcome. He recommended using vendors’ experience in assisting with design of solutions. Another practical session was by Alan Butters of Sybis, who explained the implications of Near Field Communication (NFC) technology and the ability for people with a smart phone to create significant problems with RFID tags in books. The most interesting talk over the 2 days was called “Place making and community values: an analysis of four recent libraries” by Richard Francis-Jones, Design Director of Francis-Jones Morehen Thorp NSW. Richard provided a compelling case for the importance of the public library as public space. He said that urban environments have become dominated by commercial interests and the retail pressure to purchase. They are characterised by placelessness, the disappearance of community and the domination of consumption. A remarkable exception to this is the rise of the contemporary public library. Its architecture can create a true sense of place and community. Most importantly, the library should express and embody precious community values and aspirations: openness, acceptance and equity. It was an inspiring talk by an architect who has been involved in a number of recent buildings including Blacktown and Surry Hills in Sydney and Craigieburn and Melton in Victoria.

Benefits to Banyule City Council: (Outline the benefits/learnings for Banyule City Council as a result of attending the conference/ visit)

The By Design conference provided a lot of case studies and stories from librarians, architects, designers and vendors that will be very useful for Banyule in our future building projects.

Suggestions for Future Action: (If appropriate, include any suggestions for action that have resulted from the attendance)

Key messages for consideration in future are:

“or similar” clause inserted in the contract, to be removed.

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Start with shelving design in mind as a first priority

Think of the library product and how to responds to users

Display is crucial

What does family friendly mean? Ensure it design allows for family participation

16 december 2013 agenda

Documents

environment report

people community

wurundjeri people

east ivanhoe speed

community life

upper heidelberg road

audit report of sporting

rattray road