155_bpd_07_en_xx

EHP7 for SAP ERP 6.0

September 2013

English

Maintain Assessment Cycles (155.07)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Master Data Procedure

SAP Best Practices Maintain Assessment Cycles (155.07): MDP

Copyright

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Icons

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Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example textExample text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example textExample text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example textExample text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXTEXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2F2) or the ENTERENTER key.

Example textExample text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text><Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Contents

1 Purpose.................................................................................................................................. 5

2 Prerequisites.......................................................................................................................... 5

2.1 Roles............................................................................................................................... 5

2.2 Preliminary Steps............................................................................................................5

2.3 Setting Controlling Area..................................................................................................6

3 Process Steps........................................................................................................................ 6

3.1 Creating Cost Element and Cost Element Group............................................................6

3.2 Creating Cost Center and Cost Center Group.................................................................6

3.3 Creating Cost Center Assessment Cycle........................................................................7

3.4 Changing Cost Center Assessment Cycle......................................................................8

3.5 Creating COPA Assessment Cycle.................................................................................9

3.6 Changing COPA Assessment Cycle.............................................................................10

4 Appendix.............................................................................................................................. 11

4.1 Reversal of Process Steps............................................................................................11

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1 PurposeIn this document, you create or change the cost center assessment cycle. You can also create or change the COPA assessment cycle.

2 Prerequisites

2.1 Roles

UseThe following roles must have been installed to allow the relevant activities to be carried out in the SAP NetWeaver Business Client (NWBC). In addition, they must be assigned to the user or users who will perform the process steps described in this document. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user(s) who will perform the process steps described in this document.

Business role Technical name Process step

Employee (Professional User)

SAP_NBPR_EMPLOYEE_S Assignment of this role is necessary for basic functionality.

Enterprise Controller

SAP_NBPR_CONTROLLER_M Create Cost Center Assessment Cycle

Change Cost Center Assessment Cycle

Create COPA Assessment Cycle

Change COPA Assessment Cycle

2.2 Preliminary StepsYou must make two choices to determine which steps in this document you have to perform.

The cost center assessment cycle must be maintained. Does it exist?

Option A: If the cycle exists, go to step 3.4.

Option B: If the cycle does not exist, then go to step 3.3.

The COPA assessment cycle must be maintained. Does it exist?

Option A: If the cycle exists, go to step 3.6.

Option B: If the cycle does not exist, then go to step 3.5.

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2.3 Setting Controlling Area

UseThe controlling area is to be set before you carry out the first steps in controlling.

If the controlling area is already assigned in the user parameters (see the Quick Guide), this step is no longer necessary and can be omitted.

Procedure1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Accounting Controlling Cost Element Accounting Environment Set Controlling Area

Transaction code OKKSOKKS

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business roleOption 2: SAP NetWeaver Business Client (SAP NWBC) via Business role

Business role Enterprise Controller

(SAP_NBPR_CONTROLLER_M)

Business role Menu Overhead Cost Controlling Actual Postings Actual Posting Preparation Set Controlling Area

2. On the Set Controlling Area Set Controlling Area screen, enter Controlling area Controlling area 1000.1000.

3 Process Steps

3.1 Creating Cost Element and Cost Element Group

UseThis activity will create cost element and cost element group.

Procedure

To execute this activity, run the Create Cost Element and Cost Element Group Create Cost Element and Cost Element Group (155.05) (155.05) scenarioscenario using the master data in this document.

3.2 Creating Cost Center and Cost Center Group

UseThis activity will create cost center and cost center group.

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Procedure

To execute this activity, run the Create Cost Center and Cost Center Group (155.03)Create Cost Center and Cost Center Group (155.03) scenarioscenario using the master data in this document.

3.3 Creating Cost Center Assessment Cycle

UseIn this activity, you create the cost center assessment cycle.


Option 1: SAP Graphical User Interface (SAP GUI):

SAP ECC menu Accounting Controlling Cost Center Accounting Period-End Closing Current Settings Define Assessment

Transaction code KSU1 / S_ALR_87005742KSU1 / S_ALR_87005742

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business RRoleole



Business role menu Overhead Cost Controlling Actual Postings Actual Posting Preparation Create Actual Assessment Cycle

2. On the Create Actual Assessment cycle: Initial Create Actual Assessment cycle: Initial Screen, enter new cycle name, start date, then choose Enter.Enter.

3. On the Create Actual Assessment cycle: Header daCreate Actual Assessment cycle: Header data screen, enter text for the cycletext for the cycle; deselect the Iterative Iterative indicator.

4. Choose Attach segmentAttach segment.

5. On the Create Actual Assessment cycle: Segment Create Actual Assessment cycle: Segment screen, enter Segment name, description.Segment name, description.

6. Choose Segment HeaderSegment Header tab page.

7. Enter assessment cost element, sender rule, share in %, receiver rule, var. portion typeassessment cost element, sender rule, share in %, receiver rule, var. portion type.

8. Choose Senders/receiversSenders/receivers tab page.

9. Enter sending cost center / range / group; sending cost element / range / group; receiving cost center / range / group; sending cost element / range / group; receiving cost center / range / group.cost center / range / group.

10. Choose Sender values Sender values tabtab page.

11. Selection criteria depend on the sender rule.

12. Choose Receiver tracingReceiver tracing factor tab page.

13. Selection criteria depend on the receiver rules and var. portion type.

14. Choose Receiver weighting factorsReceiver weighting factors tab page.

15. Receiving tracing factor values depend on the receiver rules and var. portion type.

16. Choose Attach SegmentAttach Segment to insert more segments.

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17. Choose SaveSave.

Result The Cost center assessment cycle is created. To view the estimated cost, run the transaction KSU3.KSU3.

If transport handling is activated in the client a customizing transport request is required. Provide the request you are assigned to.

3.4 Changing Cost Center Assessment Cycle

UseIn this activity, you change the cost center assessment cycle.


Option 1: SAP Graphical User Interface (SAP GUI):

SAP ECC menu Accounting Controlling Cost Center Accounting Period-End Closing Current Settings Define Assessment

Transaction code KSU1 / KSU2

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business roleOption 2: SAP NetWeaver Business Client (SAP NWBC) via Business role



Business role menu Overhead Cost Controlling Actual Postings Actual Posting Preparation select tab “All Actual Assessment Cycles (Cost Centers) select required line and choose Change

2. On the Change Actual Assessment cycle: Initial Change Actual Assessment cycle: Initial screen, enter cycle name, cycle name, then choose Enter.Enter.

3. On the Change Actual Assessment cycle: Header data Change Actual Assessment cycle: Header data screen, choose Overview SegmentsOverview Segments.

4. In the Segment OverviewSegment Overview dialog box, select the segment to be updated and choose ChooseChoose.

5. Make the appropriate changes to the segment as required.

6. On the Change Actual Assessment cycle: Segment hange Actual Assessment cycle: Segment screen, enter Segment name, Segment name, description.description.

7. Choose Segment Header Segment Header tabtab pagepage..

8. Enter assessment cost element, sender rule, share in %, receiver rule, var. portion type.assessment cost element, sender rule, share in %, receiver rule, var. portion type.

9. Choose Senders/receiversSenders/receivers tab page.

10. Enter sending cost center / range / group; cost center / range / group; sendingsending cost element / range / group; cost element / range / group; receivingreceiving cost center / range / group. cost center / range / group.

11. Choose Sender values Sender values tab pagetab page..

12. Enter selection criteria depending on the sender rule.

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13. Choose Receiver tracing factor Receiver tracing factor tab pagetab page..

14. Enter selection criteria depending on the receiver rules and var. portion type.

15. Choose Receiver weighting factorsReceiver weighting factors tab page.

16. Enter receiving tracing factor values depending on the receiver rules and var. portion type.



Result The cost center assessment cycle is changed.

3.5 Creating COPA Assessment Cycle

UseIn this activity, you create the COPA assessment cycle.



SAP ECC menu Accounting Controlling Cost Center Accounting Period-End Closing Single Functions Allocations Assessment

Transaction code KEU1KEU1




Business role menu Overhead Cost Controlling Actual Postings Actual Posting Preparation Create Actual Assessment Cycle

2. In the Set operating concernSet operating concern dialog box, enter the operating concernoperating concern, select Costing BasedCosting Based, and then choose Enter.Enter.

3. On the CO-PA Create Actual Assessment cycle: Initial CO-PA Create Actual Assessment cycle: Initial screen, enter new cycle namenew cycle name and start date, start date, then choose Enter.Enter.

4. On the CO-PA Create Actual Assessment cycle: Header data CO-PA Create Actual Assessment cycle: Header data screen, enter text for the cycle,text for the cycle, sender selector type, Controlling Area, TF basis (1).sender selector type, Controlling Area, TF basis (1).

5. Choose Attach segment.Attach segment.

6. On the CO-PA Create Actual Assessment cycle: Segment CO-PA Create Actual Assessment cycle: Segment screen, enter Segment name, Segment name, description.description.

7. Choose Segment Header Segment Header tab pagetab page.

8. Enter assessment cost element, fixed value field, variable value field, sender rule, share in cost element, fixed value field, variable value field, sender rule, share in %, receiver rule, var. portion type.%, receiver rule, var. portion type.

9. Choose Senders/receiversSenders/receivers tab page (only if rule = fixed amount or fixed rate is selected)

10. Enter sending cost center / range / group; cost center / range / group; sendingsending cost element / range / group; cost element / range / group; receivingreceiving CO-PA characteristic fields / range / group CO-PA characteristic fields / range / group.

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11. Choose Sender values Sender values tab page.tab page.


13. Choose Receiver tracing factor Receiver tracing factor tab page.tab page.


15. Choose Receiver weighting factors tab page.tab page.




Result The CO-PA assessment cycle is created.

3.6 Changing COPA Assessment Cycle

UseIn this activity, you change the COPA assessment cycle.



SAP ECC menu Accounting Controlling Cost Center Accounting Period-End Closing Single Functions Allocations Assessment

Transaction code KEU2KEU2




Business role menu Overhead Cost Controlling Actual Postings Actual Posting Preparation Select tab “All Actual Assessment Cycles (Profit.Analysis)” select required line and choose Change.

2. If the Set operating concern Set operating concern dialog box appears, enter the operating concernoperating concern, select Costing Costing Based Based and then choose Enter.Enter.

3. On the CO-PA Change Actual Assessment cycle: Initial CO-PA Change Actual Assessment cycle: Initial screen, enter cycle name cycle name and choose Enter.Enter.

4. Choose Overview SegmentsOverview Segments.

5. In the Segment Overview Segment Overview dialog box, select the segment to be updated and choose ChooseChoose.

6. Make the appropriate changes to the segment as required.

7. On the CO-PA Change Actual Assessment cycle: Header data CO-PA Change Actual Assessment cycle: Header data screen, enter text for the text for the cycle, sender selector type, Controlling Area, TF basis (1).cycle, sender selector type, Controlling Area, TF basis (1).

8. Choose Attach segment.Attach segment.

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9. On the CO-PA Change Actual Assessment cycle: Segment CO-PA Change Actual Assessment cycle: Segment screen, enter Segment name, Segment name, description.description.

10. Choose Segment Header Segment Header tab page.tab page.

11. Enter assessment cost element, fixed value field, variable value field, sender rule; share in assessment cost element, fixed value field, variable value field, sender rule; share in %, receiver rule, var. portion type.%, receiver rule, var. portion type.

12. Choose Senders/receivers Senders/receivers tab page.tab page.

13. Enter sending cost center / range / group; sending cost element / range / group; receiving cost center / range / group; sending cost element / range / group; receiving CO-PA characteristic fields / range / groupCO-PA characteristic fields / range / group

14. Choose Sender values Sender values tab page.tab page.


16. Choose Receiver tracing factor Receiver tracing factor tab page.tab page.


18. Choose Receiver weighting factorsReceiver weighting factors tab page. tab page.


20. Select Attach Segment Attach Segment to insert more segments.


Result The CO-PA assessment cycle is changed.

4 Appendix

4.1 Reversal of Process StepsIn the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.

Create Cost Center Assessment Cycle

Transaction code (SAP GUI) KSU1

Reversal: Delete actual assessment cycle

Transaction code (SAP GUI) KSU4



Business role menu Overhead Cost Controlling Actual Postings Actual Posting Preparation select tab “All Actual Assessment Cycles (Cost Centers) select required line and choose “Change”

Comment More … Cycle - Delete

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Create COPA Assessment Cycle

Transaction code (SAP GUI) KEU1

Reversal: Delete actual assessment cycle

Transaction code (SAP GUI) KEU4



Business role menu Overhead Cost Controlling Actual Postings Actual Posting Preparation select tab “All Actual Assessment Cycles (Profit.Analysis) select required line and choose “Change”

Comment More … Cycle - Delete

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