150421 agenda and business papers 21 april 2015 … · agenda and business papers ... black springs...

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

1 | P a g e

AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 21 April 2015 Commencing at 5.30pm at the Oberon Council Chambers

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 21 April 2015

2 | P a g e

Agenda Items page 1. OPENING OF MEETING ................................................................................................ 4

2. ACKNOWLEDGEMENT OF COUNTRY ......................................................................... 4

3. PRAYER .......................................................................................................................... 4

4. RECORD OF ATTENDANCE ......................................................................................... 4

5. DECLARATIONS OF INTEREST ................................................................................... 5

6. GENERAL AND CIVIC PRESENTATIONS .................................................................... 6

7. COMMUNITY PRESENTATIONS AND QUESTIONS ................................................... 6

8. CONFIRMATION OF MINUTES ..................................................................................... 6

9. MAYORAL MINUTE AND REPORT ............................................................................... 6

09.01 MAYORAL MINUTE AND REPORT .......................................................................................... 6

10. NOTICES OF MOTIONS ................................................................................................ 8

10.01 NOTICE OF MOTION – COUNCILLOR INFORMAL BRIEFING SESSIONS ............................. 8 10.02 NOTICE OF MOTION – ROADS INSPECTORS REPORT ........................................................ 9 10.03 NOTICE OF MOTION – 2D TECHNOLOGY .............................................................................. 9

11. COUNCILLOR AND DELEGATES REPORTS ............................................................. 10

11.01 OBERON RUBGY LEAGUE CLUB .......................................................................................... 10 11.02 OBERON TIMBER COMPLEX COMMUNITY CONSULTATIVE COMMITTEE ....................... 13 11.03 UPPER MACQUARIE COUNTY COUNCIL MEETING ............................................................ 17

12. COMMITTEE REPORTS .............................................................................................. 17

12.01 OBERON YOUTH COUNCIL .................................................................................................. 17 12.02 TRAFFIC ADVISORY LOCAL COMMITTEE 19 MARCH 2015 ................................................ 22

13. REPORTS FOR DECISION .......................................................................................... 28

13.01 DRAFT OBERON COMMUNITY STRATEGIC PLAN 2015 ..................................................... 28 13.02 STREET LIGHTING NORTH STREET OBERON .................................................................... 29 13.03 CROWN ROAD CLOSURES .................................................................................................. 32 13.04 REQUEST FOR LEAVE OF ABSENCE – MAYOR JOHN MCMCHON .................................... 43

14. REPORTS FOR INFORMATION .................................................................................. 43

14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ....................................................... 43 14.02 MONTHLY ACTIVITY REPORT – PLANNING AND DEVELOPMENT ..................................... 48 14.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING ............................................ 54 14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES .............................. 58 14.05 STATEMENT OF INVESTMENTS ........................................................................................... 63 14.06 MAYFIELD ROAD PROJECT – PROGRESS REPORT .......................................................... 65 14.07 COUNCILLOR REQUEST FORMS ......................................................................................... 66

15. URGENT BUSINESS .................................................................................................... 68

16. CLOSED SESSION / CONFIDENTIAL REPORTS ...................................................... 68

17. CLOSURE OF MEETING ............................................................................................. 69


3 | P a g e


4 | P a g e

1. OPENING OF MEETING The Mayor welcomed members and declared the meeting open at....

2. ACKNOWLEDGEMENT OF COUNTRY Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

3. PRAYER The Meeting was opened in prayer by....

4. RECORD OF ATTENDANCE Members Deputy Mayor Kerry Gibbons (in the Chair)

Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan Clr Kathy Sajowitz

Staff Alan Cairney, General Manager

Gary Wallace, Planning and Development Director Chris Schumacher, Works and Engineering Director Lynette Safranek, Finance and Community Services Director

Sharon Swannell, Executive Coordinator Apologies Mayor John McMahon Recommendation: That apologies be received and accepted for the non-attendance of Mayor John McMahon.


5 | P a g e

5. DECLARATIONS OF INTEREST File No: Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption) Is the decision or conduct legal? Is it consistent with Government policy, Council’s objectives and code of conduct? What will the outcome be for you, your colleagues, the Council, anyone else? Does it raise a conflict of interest? Do you stand to gain personally at public expense? Can the decision be justified in terms of public interest? Would it withstand public scrutiny? A conflict of interest is a clash between private interest and public duty. There are two types of conflict: Pecuniary – regulated by the Local Government Act and Department of Local Government Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of

Local Government (advice only) The test for conflict of interest: Is it likely I could be influenced by personal interest in carrying out my public duty? Would a fair and reasonable person believe I could be so influenced? Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public

office for private gain Important to consider public perceptions of whether you have a conflict of interest Identifying problems 1st Do I have private interests affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interests conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary -

Non-Pecuniary Significant

-

Non-Pecuniary Less than Significant

-


6 | P a g e

6. GENERAL AND CIVIC PRESENTATIONS Nil

7. COMMUNITY PRESENTATIONS AND QUESTIONS None received.

8. CONFIRMATION OF MINUTES Ordinary Meeting 17 March 2015 ATTACHED is the Minutes of the Ordinary Council Meeting held on 17 March 2015 Recommendation: That the Minutes of the Ordinary Meeting held on 17 March 2015 be confirmed. Matters Arising from the Minutes Nil Works Committee Meeting 7 April 2015 ATTACHED is the Minutes of the Works Committee Meeting held on 7 April 2015 Recommendation: That the Minutes of the Works Committee Meeting held on 7 April 2015 be confirmed. Matters Arising from the Minutes Nil

9. MAYORAL MINUTE AND REPORT 09.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Clr John McMahon, Mayor Summary This report summarises the main activity for the Mayor since reported to the March Council Meeting. Recommendation: That Report Item 09.01 is received as information.


7 | P a g e

Comment A. Meetings 1. WW1 100 Years Planning Meeting – 11 March

2. Ordinary Council Meeting – 17 March

3. Upper Macquarie County Council Meeting – 19 March (apology submitted, attended by Clr Francis)

4. Paul Crennin, Solicitor – 23 March

5. WW1 100 Years Planning Meeting – 25 March

6. Oberon Youth Council Meeting – 31 March (apology submitted)

7. Community Transport Transition Meeting – 1 April

8. Tania Stark, Community Liaison Officer working within the NSW Trade and Investment, Division of Resources and Energy – 2 April

9. WW1 100 Years Planning Meeting – 7 April

10. Works Committee Meeting – 7 April

B. Representation 1. Community Transport Amalgamation – Morning Tea, Hampton (apology submitted,

represented by Clr Gibbons) – 13 March

2. Burraga Seniors Week Luncheon (attended by Clr Francis, Lord & Sajowitz) – 19 March

3. Rotary Welcome new Residents Dinner (attended by Clr Gibbons & Clr Sajowitz) – 19 March

4. Oberon Youth Council Fun Run

5. Black Springs Public School End of Term Assembly – 30 March

6. John Cobb MP Presentation of Award to RSL Sub-Branch President, Bill Wilcox – 2 April

7. 100 Years of ANZAC Commemorations – Street Parade, Military Memorabilia Display at Oberon RSL Sub-Branch Museum and Unveiling of “The Light Horse” Sculpture – 11 April

C. Correspondence 1. Local Government Remuneration Tribunal advising that it has commenced its review for the

2015 annual determination.

2. Paul Toole MP re Council request to meet with Minister for Primary Industries, advising that the Government is in caretaker mode and this meeting will not be able to be organised until after 28 March 2015.

3. Oberon RSL Sub-branch - invitation to attend Anzac Day Services on 25 April

4. NSW Higher Mass Limits Declaration 2015 – advising that the National Vehicle Regulator (RHVR) is planning to issue a Higher Mass Limits (HML) declaration on 2 April 2015. This HML declaration will replace the existing system of HML permits with a single declaration in NSW.

5. Local Government NSW Message from the President – 16 March, providing an update regarding State Election Priorities, Fit for the Future and Council visits.

6. Local Government NSW Message from the President – 20 March, advising that there had been no formal commitment from the Government in relation to LG NSW Election Priorities and update regarding the Greater Sydney Commission

7. Robert Bearup providing suggestions for the future use of Hathaway Cottages – response sent noting the suggestions and referred to Seniors Welfare Committee

8. Invitation to attend the Oberon Little Athletics Annual Presentation Evening to be held on 3 May

9. Local Government NSW seeking feedback regarding a proposed rural/regional issues workshop


8 | P a g e

10. Local Government NSW Message from the President – 27 March, providing an update regarding the State Election, Fit for the Future Bootcamps and the Australian Local Government Association Board Meeting held in Canberra.

11. Local Government NSW invitation to attend the Mayor’s Weekend Seminar being held in Sydney on 2 – 3 May

12. Robert Bearup seeking Council support for lobbying to have the Bathurst Bullet train stop at Tarana – suggestion forwarded to Member for Bathurst Paul Toole MP, response sent advising of action taken

13. Sydney Children’s Hospital Foundation advising of a Gold Telethon which will be broadcast live on Channel Nine on Monday 8 June 2015 and seeking assistance to publicise the telethon

14. Invitation to attend the 2015 St Ignatius Catholic Debutant Ball being held on 1 May 2015

15. Local Government NSW Message from the President – 2 April, providing an update regarding Fit for the Future, the State Election wrap up and upcoming meetings.

Mayor John McMahon

10. NOTICES OF MOTIONS 10.01 NOTICE OF MOTION – COUNCILLOR INFORMAL BRIEFING SESSIONS

File No: Governance/Meetings Author: Clr Clive McCarthy Summary Suggesting Council not hold Informal Briefing Sessions for the next 5 months. Motion That Oberon Council consider holding the Council Meeting only and not the Briefing Session for the next 5 months: starting. Councillor Clive McCarthy General Manager’s Comment – the Monthly Informal Briefing Sessions was implemented as a commitment from the General Manager and Management Staff at the initial Induction Session with the Elected Council in September 2012. The purpose of these Sessions was to better inform Councillors on topical issues, including matters which would be listed for consideration or decision at the next monthly Council Meeting. The attendance by Councillors is not mandatory and it is noted that Clr McCarthy attends fewer Sessions than any other Councillor. It is an intention of the General Manager to continue providing a regular opportunity for all Councillors to attend similar information sessions.


9 | P a g e

10.02 NOTICE OF MOTION – ROADS INSPECTORS REPORT

File No: Roads/Maintenance Author: Clr Clive McCarthy Summary Requesting a copy of the Roads Inspectors Report for 2014/15. Motion All Oberon Council Councillors be given a copy of the 2014/15 Road Inspectors Report within 4 weeks of 12 April 2015. Councillor Clive McCarthy General Manager’s Comment: It is considered that the providing Councillors with a copy of each Report is inappropriate, as this is an operational matter with the Works & Engineering Director and other Management Staff responsible for managing the workload and outcomes resulting from these Reports. It is more appropriate to provide additional information about the process and any problems which have been highlighted. 10.03 NOTICE OF MOTION – 2D TECHNOLOGY

File No: Roads/Maintenance Author: Clr Clive McCarthy Summary Requesting that 2D type level control becomes a Policy applied, use on construction of all pre-prep and final trims on roadworks. Motion That 2D type level control becomes a Policy applied, use on construction of all pre prep and final trims on roadworks. Councillor Clive McCarthy General Manager’s Comment: the Works & Engineering Director has previously advised Councillors (at Informal Briefing Sessions and at the 7 April 2015 Works Committee Meeting) that he is arranging further staff training so that the use of 2D equipment can be used more widely on road works. The adoption of this practice as a Policy will only present a problem when for practical reasons it can not be implemented. However it is the Directors intention that this equipment be used where practical, hence the commitment to further staff training.


10 | P a g e

11. COUNCILLOR AND DELEGATES REPORTS 11.01 OBERON RUBGY LEAGUE CLUB

File No: Author: Alan Cairney, General Manager Summary The General Manager is a Board Member of the Oberon Rugby League Club and attended the Annual General Meeting (AGM) on 18 March and was re-elected to the Board. A monthly Directors Meeting was held after the AGM. Recommendation: That Delegate’s Report item 11.01 is received as information.

Comment FOLLOWING are copies of the Minutes of the AGM held on 18 March and the Directors Meeting held on the same day. The General Manager was re-elected to the Board at the AGM with Linore (Red) Zamparini also re-elected as President. The President then presented the audited Financial Statements for the year ending 31 December 2014. The Club reported a net profit of $12,877, an improvement from the previous year (profit $5,978). The Club has an accumulated surplus of $306,182. Councillors may wish to contact the General Manger directly for additional details of the audited Financial Statements prepared by the Auditors (Graff Paul & Parnell Chartered Accountants). Most of the current Directors were re-elected to the Board.

Notes:

Minutes of Meeting

Meeting Title Annual General Meeting

Meeting No. Location: Oberon Leagues Club

Meeting Date 18/3/15 Time:

(from) 7.20 Time:

(to) 7.50pm

Attendees: Vicki Walsh, Linore Zamparini, Sharon Inwwod, Bruce Inwood, Ian Christie-Johnson, Alan Cairney, Darren Hotham, Peter Elwin

Apologies: Terry Robinson, Sean Hanrahan, Joel Ryan, Graham Ross

Purpose Of Meeting:

AGM

1 Accepted 2nd

Treasurers annual report given by Linore Ian CJ Bruce Inwood

2 Accepted 2nd

Minutes from previous AGM read by L Zamarini Peter Elwin Darren Hotham Presidents Report given by Linore Zamarini would like to thank all past Directors for their help, time and input for the past year.

3 President declares all positions vacant and vacates the chair Chair person calls for the following nominations President: L Zamporini nominted by Sharon Inwood 2nd Ian CJ Vice President: Ian Christie Johnson nominated by Linore Zamparini 2nd Darren Hotham Treasurer: Sharon Inwood nominated by Vicki 2nd by Darren Hotham Secretary: Directors: Bruce Inwood, Sean Hanrahan, Peter Elwin, Graham Ross, Alan Cairney, Terry Robinson

4 General meeting declared open

Minutes of Meeting

Meeting Title Directors Meeting Meeting No. 2 Location: Oberon Leagues Club Meeting Date 18/3/15

Time: (from)

7.50PM Time: (to)

8.45PM

Attendees: Vicki Walsh, Sharon Inwood, Bruce Inwood, Linore Zamparini, Ian Christie-Johnston, Darren Hotham, Alan Cairney, Peter Elwin

Apologies: Joel Ryan, Sean Hanrahan, Terry Robinson, Graham Ross Purpose Of Meeting:

Monthly Meeting

1 Accepted

Minutes From Previous Meeting: Linore Zamparini Peter Elwin & Ian CJ

2 Accepted

Treasurers Report: Sharon Bruce & Ian CJ

Correspondence in

Club Manager Mag Clubs NSW Circular Club Director Mag Community Newsletter Advertising

Correspondence out

AGL Accounts

Business Arising

Get a written agreement between 3 clubs on the use of the canteen Vicki to organize 2 from each club to represent Organize for an Operating Procedure to be written up for the canteen Darren to get information and prices on a security fence

General Busines

Advertise in the community Newsletter Vicki to orgainse Sponsorship for Robby Walsh & Lochie Gibbs for their New Zealand

trip. Agreed $150.00 each Security fence is on going Vicki to email minutes to all Directors The Hogs 4 Homeless Day was a great success. Junior League and

Leagues Club will share the cost to run the day $150.00 each and $600.00 will be donated to the cause from monies raised on the day.

$2.50 Schooners of Kent Old Brown to get rid of it and then we will put a cidar back on for Footy Season. Vicki to look into which one.

Happy Hour to stop so we can keep the beer prices down. Start next week. Vicki To let review know to change the ad in the paper.

Bruce to look into a quick Sheer. Sharon & Vicki to get together to organize a day with all the rescue,

Police, fire etc.


13 | P a g e

11.02 OBERON TIMBER COMPLEX COMMUNITY CONSULTATIVE COMMITTEE

File No: Governance/Oberon Timber Complex Community Consultative Committee Author: Alan Cairney, General Manager Summary The General Manager attended the last meeting of the Oberon Timber Complex Community Consultative Committee held on 25 March 2015. Recommendation: That Delegate’s Report item 11.02 is received as information. Comment FOLLOWING is a copy of the Minutes from the Meeting held on 25 March 2015. The Oberon Timber Complex Consultative Committee meets on a quarterly basis to provide an update of current activities at the industry. Site updates were provided for the Borg facility, Woodchem, Highland Pine Products, & Structaflor. Overall the Timber Industry has seen an increase in local production since the last CCC Meeting. The Meeting provides an avenue for the local industries to obtain feedback on the impact of their individual and combined operations on the local community. A few issues relating to noise impacts are being reviewed following complaints. The next meeting of the Oberon Timber Complex Community Consultative Committee will be held on Wednesday 17 June 2015, at the Borg MDF Plant, commencing at 5.00pm.

Notes:

- 1 -

Community Consultative Committee

Oberon Timber Complex

Minutes

Meeting: Community Consultative Committee Meeting Venue: CHH Structaflor Conference Room – Chaired by Peter Hotham

Date: 24th March 2015

Time: 5.00pm

Present: Peter Hotham, Alan Carney, Trish Gordon, Tim & Fran Charge, Eric Whalan, Bob & Sally Parrington, Ian Makins

Apologies: Greg Muir, Aaron Evans, Mike Bitzer, Ian Gordon, Jill Evans, Mick Holland

Meeting opened. Apologies submitted, previous minutes reviewed and accepted. Complaints:

Site Updates: Borg Sites – Apology Greg Muir

Overall sales remain very strong which is good to see, the normal slow down over the Christmas New Year period did not occur.

Site development continues with the installation of an onsite log yard / chipper etc to replace the current onsite mobile chippers, the new de barker and chipper are housed inside noise insulated buildings to ensure we meet our noise obligations.

The site is in the process of implementing a random drug and alcohol testing program which is due to start around June this year

As a result of the recent environmental breach where some process water got into the local creek focus is being placed on our training plans on site to ensure employees are clear on the operation and requirements across the site, as well as structural changes to the storage dams / storm water processes are being planned to reduce the risk of this happening again.

Borgs have also created a new corporate position focused on environmental governance across the sites to ensure all obligations are being met, this role is now filled by Victor Bendevski

Aaron Evans role has also been broadened to encompass site environmental compliance

Woodchem – Apology Aaron Evans

Good start to the year, sales are strong. February was one of the strongest months in our history.

We broke production records for weekly production a few weeks ago.

- 2 -

Safety and environmental compliance very good this year.

No other significant changes

Highland Pine Products – Apology Mike Bitzer

Tom Schraenkler has resign as General Manager of Highland Pine and Mike Bitzer has taken up the position for the interim period while recruitment takes place

Safety traveling well with no serious incidents and the plant has embarked on a capital plan to improve zonally isolation in the plant to a high standard with the first stage being completed by the end of March

Production in all areas running well with improved rates in both the Sawmill and the Dry mill

There has been a high focus in Kilns and Boiler area over the last 6 months to improve productivity to reduce this area as bottleneck to increased productivity with some very good results

The market has continued to run at an improved pace however imports have started to increase from last year in the early part of 2015

Structaflor – Peter Hotham

Production is performing well. Press at 95% uptime with reject rates <1%

Orders are improving steadily, running OT shifts every month to meet our order requirements

Completed major capital work to our Driers. Emissions have reduced dramatically.

No major safety incidents in the past 12 months, looking forward to 12 months LTI free in April

Major focus on site with Hazard Identification and Near Miss reporting. Employees implementing solutions to safety related issues.

Recruited a new apprentice and x 2 Operators. Looking for another Operator and Fitter.

CHH is in the process of donating sheets of Flooring to line the local Rural Fire Service sheds to prevent break in’s. Have completed 5‐6 sheds.

Working our way through some customer’s issues with exposed flooring in the recent cyclone areas.

General:

It was discussed that there was confusion with regards to all parties receiving the minutes from the previous meetings and the invitation to this meeting. Summa Coughlan is now employed by HPP and was the previous minute taker and organiser of the meetings. Peter H will follow up with Summa to ensure we have the complete distribution list. Members of the committee to forward on minutes and invites etc. if they notice that people have been left off the mailing list.

Sally said they (Oberon Caravan Park) had guests that complained that the timber complex was very noisy

and later posted negative feedback on a popular travel advice internet site about the town and their visit because of it. Sally and Bob to liaised with Greg Muir to try to identify and understand the noise issues. (Trip Advisor reviews attached)

Bob and Sally have requested copies of the noise measurements taken by the Borg’s Environmental Officer

and have also requested the date for the expected completion of the permanent Chipping equipment installation (noise insulated buildings). The Caravan Park Management asked could they be contacted by Greg Muir to discuss their concerns.

Fran discussed a new project that the Oberon Arts group is embarking on, they have undertaken an arts

project on the toilet block at the Common and would like to outline the history of the timber industry in Oberon on one wall of the block and has asked the OTC to consider sponsoring it. Fran will outline the requirements via email to Peter H will then share with the key stakeholders of the OTC.

Gate 3 Access to Structaflor and HPP. Questions were raised regarding the progress on the proposed project planned to reduced Gate 3 congestion and truck staging improvements on Albion Street. Peter H updated

- 3 -

the committee with regards to the CHH / HPP traffic management committee. There was a staged plan being developed, stage 1 for CHH Stuctaflor, employee site access gate 3 to be moved back to gate 1 Lowes Mt Road, and Stage 1 HPP, gate 3 Albion Street improved pedestrian access and truck staging improvements. Both projects are currently being worked through by the respective sites. Update at the next meeting.

Ian Gordon requested the new HPP Manager’s email details. Ian would like to email the site with regards to weed control etc. on the site boundary. Peter H to provide email details for Ian.

Tim Charge requested was it possible for a representative of the OTC to attend the Oberon Business and Tourism committee meetings. Peter H asked that Tim email through the details, dates of meeting etc. Peter would then communicate this to the other stakeholders of the OTC.

Progress on the Structaflor Drier Emission Reduction plan was questioned. Peter H discussed that there had been good progress in the past 6‐12 months. The 105 Drier is now compliant with some work remaining on the 125 Drier. Emissions from both Driers have dropped significantly. The site and EPA are both very happy with the emission reduction plan progress, CHH are confidant of meeting the EPA requirements.

Next meeting Wednesday 17th June 2015 5.00pm The meeting will be held at 5pm at Borg MDF Plant Conference Room


17 | P a g e

11.03 UPPER MACQUARIE COUNTY COUNCIL MEETING

File No: Environmental Management/Meetings/Upper Macquarie County Council Author: Clr Neil Francis Summary Councillor Francis and the Mayor, Clr John McMahon are delegates to the Upper Macquarie County Council. Recommendation: That delegate report item 11.03 is received as information.

Comment Upper Macquarie County Council (UMCC) held its last meeting on Friday 20 March 2015 and I attended the meeting. The Mayor, Clr John McMahon submitted an apology for the meeting. Delegates considered 228 property inspections over the four Local Government Areas. One Section 18A notice was issued for failing to comply with the inspectors report. Due to a lack of a quorum at the 6 February 2015 Meeting this meeting did not proceed. In the last Aerial Spraying program there were 1,500 ha of blackberries and 600 ha of tussock sprayed. The tour which had been scheduled to inspect the Biddy Bush infestation was cancelled due to it being a non-noxious weed. The next meeting of the Upper Macquarie County Council will be held on 22 May 2015, commencing at 2.30pm. Clr Neil Francis

12. COMMITTEE REPORTS 12.01 OBERON YOUTH COUNCIL

File: Governance/Meetings/Ordinary Author: Lynette Safranek, Finance & Community Services Director Summary Minutes of the Oberon Youth Council Meeting held on 31 March 2015 are submitted for Council’s information and consideration.


18 | P a g e

Recommendation: That:

1. The Oberon Youth Council create a sub-committee made up of two Youth Councillors, two Skate Park users, a Roller Derby representative and the Council OYC Working Party to review the proposed design concept to improve and enlarge the current Skate Park.

2. The Oberon Youth Council write to the Oberon Sports Facility Committee seeking their support for a Skate Park upgrade.

3. Council allocate up to $30,000 in tis 2015/16 Budget to cover the costs of Phase 1 of the Skate Park upgrade.

4. Council’s Grants Officer is asked to prepare grant applications for funding for the Skate Park upgrade.

5. Oberon Youth Councillors submit three ideas each regarding events, projects and fundraising on the OYC Facebook page or by email to Kathy Beesley to be discussed at the next meeting on 2 June.

Comment FOLLOWING is a copy of the Minutes. The focus of this meeting was on the upgrade and expansion of the Oberon Skate Park. There were 6 skate park users and 4 adults in attendance at this meeting. It was agreed that a sub-committee should be formed to review the proposed design concept to improve and enlarge the current Skate Park. The OYC discussed the outcome of the Community Fun Run that was held on 21 March. We had approximately 40 participants, which the group considered was a good effort given the weather on the day. The Youth Councillors would like this event to be an annual event for the Youth Council. This meeting saw one new member join the Youth Council and we are expecting another half a dozen youth to join from Oberon High Representative Council.

Notes:

OBERON COUNCIL – OBERON YOUTH COUNCIL Page 1 of 3

Minutes of the Oberon Youth Council held on 31 March 2015

The Meeting was held on 31 March 2015 in Council’s Chambers. The Meeting commenced at 5.30pm ATTENDANCE Angus Fittler Deputy Youth Mayor Lydia Moore Youth Councillor Keely Armstrong Youth CouncillorPhoebe Nicholl Youth Councillor Lisa Safranek Youth Councillor Sancia Moran Youth Councillor Lucy Voerman Youth Councillor Kathy Sajowitz Oberon Councillor Kathy Beesley Community Services Coordinator, Oberon Council John McMahon Mayor, Oberon CouncilRebecca Corby Oberon High School Coordinator

APOLOGIES Adrian Williams Youth Mayor Lynette Safranek Finance & Community Services Director Kyla Ries Oberon Roller Derby Representative Donna Maxstead St Josephs College

1. APOLOGIES – see Attendance and Apologies above 2. DECLARATIONS OF INTEREST - Nil 3. MINUTES OF PREVIOUS MEETING HELD ON 3 FEBUARY 2015

4. BUSINESS ARISING FROM THE PREVIOUS MINUTES – Nil

The Deputy Mayor, Angus Fittler, welcomed a new member Josh Harvey from Oberon High School.

5. Reports 5.1 Oberon Skate Park Upgrade There were six youth in attendance who regularly use the Oberon Skate Park, as well as representatives from the Oberon Roller Derby Group. The users were given an opportunity to provide feedback to the report put forward by the Oberon Youth Council. The Skate Park users advised the OYC that they would like to see the Skate fully cemented, making it more durable than the existing metal structure. They believe that the metal structure is not safe as it ‘lifts up’ at the bottom of the ramp. The group was advised that the proposal put forward is concept design that meets the budget. After extensive discussion both the Oberon Youth Councillors and Skate Park users were happy to form a sub-committee made up on representatives of the OYC, Skate Park users and the Roller Derby group. The Skate Park users also raised their concerns regarding the current lack of maintenance of the Skate Park. The Council was advised that there is glass, rocks, and poor drainage on the ramps & concrete surrounding the structures which they believe is unsafe for users. The Skate Park users have taken it upon themselves to clean up the Skate Park. Kathy Sajowitz agreed to talk with Council’s Works and Engineering Director regarding the maintenance issue.



Recommendations That: 1. Oberon Youth Council create a sub-committee made up of two Youth Councillors, two

Skate Park users, a Roller Derby representative and the Council OYC Working Party to review the proposed design concept to improve and enlarge the current Skate Park.

2. Oberon Youth Council will write to the Oberon Sports Facility Committee seeking their support for a Skate Park upgrade.

3. Oberon Council allocate up to $30,000 in it’s 2015/16 Budget to cover the cost of Phase 1 of the Skate Park upgrade.

4. Council’s Grants Officer is asked to prepare grant applications for funding for the Skate Park upgrade.

5.2 2015 OYC Handbook The Oberon Youth Council was reminded that there is a compulsory meeting for all Youth Councillors on Tuesday 28 April 2015 from 5.30pm to develop and run through the 2015 OYC Handbook. Recommendation: That the Council receive this report as information

5.3 Community Fun Run The Youth Councillors agreed that the Fun Run was successful and was enjoyed by all who attended. There were approximately 40 people who participated, which was considered good given the weather on the day. There has been positive feedback from the participants and the OYC hope to make this an annual event. Recommendation: That the Council receive this report as information. 5.4 2015 Events and Fundraising The Oberon Youth Council suggested they hold a sausage sizzle in the main street of Oberon on a Saturday morning. Another event mentioned was holding a disco, similar to the one held in 2014 but with an entry fee to raise funds. A car wash was also suggested.

Recommendation: The Oberon Youth Councillors submit three ideas each regarding events, projects and fundraising on the OYC Facebook page or by email to Kathy Beesley to be discussed at the next meeting on 2 June.

5.5 Bike Racks The Oberon Youth Council Working Party are in the process of advising local shop owners in the main street of the placement of the bike racks. It is anticipated that we will have their responses in time for the next OYC meeting. Recommendation: That the Council received this report as information.



5.6 Financial Statement There was no discussion regarding the financial statement. Recommendation That the Council received this report as information.

6. General Business - Nil 7. Next meeting date and meeting close The next meeting will be held on Tuesday 2 June 2015 commencing at 5.30pm. The Meeting closed at 6.10pm.


22 | P a g e

12.02 TRAFFIC ADVISORY LOCAL COMMITTEE 19 MARCH 2015

File: Governance/Meetings/Traffic Advisory Local Committee Author: Sharon Swannell, Executive Coordinator Summary Minutes of the Traffic Advisory Local Committee (TALC) held on 19 March are submitted for Council’s information and consideration. Recommendation: 1. That the Minutes of the Traffic Advisory Local Committee held on 19 March be received as

information.

2. That a letter be sent to the Department of Health suggesting that they convert the vacant block of land in Balfour Street where the old nurses quarters were located into a carpark for the Oberon MPS.

Comment FOLLOWING is the Minutes of the Traffic Advisory local Committee held on 19 March. The following is a summary of the Committee discussions and outcomes: Oberon Police have raised concern regarding the current parking in North Street in front of the

Oberon MPS. The Committee recommends that a letter be sent to the Department of Health suggesting that they convert the vacant block of land in Balfour Street where the old nurses quarters were located into a carpark for the Oberon MPS.

Road Closures for events – Six Foot Track Marathon (already held), Oberon Fun Run, to be held on 21 March and WW1 Street Parade to be held on 11 April. New plans are required for the WW1 Street Parade. Events have been endorsed by the Committee.

Review of the speed zone on Carlwood Road from O’Connell Road to Lowes Mount Road being done by the RMS.

Areas of O’Connell Road where there have recently been truck accidents. RMS Area Manager requested to review the areas to determine if there is any opportunity for Black Spot Funding.

Signage design has been provided for 300m either side of the Arkstone Road intersection. Further vegetation is to be removed to improve the line of sight approaching the intersection.

Sloggetts Road Intersection – David Vant to inspect to ensure there is adequate sight distance with the installation of an overtaking lane.

Dudley Street, Edith Road Intersection – traffic count date to be bought back to the next TALC Meeting.

Road surface on The Mount on O’Connell Road.

Additional signage on Edith Road sharp curve 2km Oberon side of Springmount Road. The next meeting of the Committee will be held on Thursday 18 June 2015, commencing at 9.30am in the Administration Centre Committee Room.

OBERON COUNCIL – TRAFFIC ADVISORY LOCAL COMMITTEE

Page 1 of the minutes of the Traffic Local Advisory Committee Meeting held on 19 March 2015

The Meeting was held on Thursday 19 March 2015, in Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 9.42am. ATTENDANCE Chris Schumacher, Chair Works & Engineering Director, Oberon Council Councillor Kerry Gibbons Oberon Council Member Councillor John Morgan Oberon Council Member Tim Charge Representative for Local Member, Mr P Toole MP David Vant Roads and Maritime Services, Parkes Sgt Shelley Jackson Officer-in-Charge, Oberon Police Station NSW Police Kathy Sajowitz Oberon Council Councillor Sharon Swannell Executive Coordinator, Oberon Council 1. APOLOGIES Alan Cairney General Manager, Oberon CouncilSergeant Peter Foran Bathurst Police 2. DECLARATIONS OF INTEREST - Nil 3. BUSINESS ARISING FROM THE LAST MEETING – 30 OCTOBER 2014 Action Summary – Fleming Street No Parking Area & School Pedestrian Crossings – RMS actioning – waiting to hear from the Safety around Schools Project Officer. David Vant will advise when process is complete and the signs can then be removed. Action Summary – Community Precinct Parking – Work is now complete. REPORTS A. WORKS AND ENGINEERING DIRECTORS REPORTS

1. NORTH STREET PARKING

Correspondence has been received from Oberon Police regarding concerns about the current angle parking arrangements in front of the Oberon MPS. Police have raised concern that motorists may have to cross into oncoming traffic to traverse through this area. This is not dissimilar to the situation in Fleming Street. Discussion was held regarding the current parking arrangements. The eastern side of the street is 45o angle parking and the western side of the street is parallel parking with raised speed humps at either end of that section of road. It was agreed that the Department of Health be approached to suggest that the vacant block where the old nurses quarters were located in Balfour Street could be converted into a carpark. David Vant advised there is no obligation to fix the existing facilities. The Standards came into affect well after these roads were installed. Need to identify if there is an issue and then proceed if there is.



Chris Schumacher added there is no accident history there. If a DA does come before Council we should look at taking action with respect to parking at that time. Recommendation to Council: That a letter be sent to the Department of Health suggesting that they convert the vacant block of land in Balfour Street where the old nurses quarters were located into a carpark for the Oberon MPS.

2. UPCOMING EVENTS INVOLVING ROAD CLOSURES

a. Six Foot Track Marathon This event went according to plan. All Insurances, Traffic Control Plans and Traffic Management were completed as required.

b. Oberon Fun Run The Oberon Youth Council Fun Run will be held on Saturday 21 March. Copy of plans provided as an attachment for the committee. A lot of planning has gone into this event. External Traffic Consultants will be handing the Traffic Management during the event. Tim Charge commented that the maps are not very clear. Chris Schumacher noted this and has asked that a better map is produced prior to the event occurring on Saturday. The event does meet the warrants. Staff involved have walked the route to inspect. David Vant agreed. Map is not clear but happy to accept the recommendation from Chris Schumacher.

c. WW1 Street Parade Clr Kathy Sajowitz advised the route for this event has been changed. The route is now to conclude at the end of Oberon Street at the Oberon RSL Sub-Branch Museum. The new application has been submitted to Work Control to amend the Traffic Management plan. The Military Exhibition will now be held in the rear of the Oberon RSL Sub-Branch. The section of Dudley Street outside the Oberon RSL Sub-branch will remain closed for the duration of the event. Chris Schumacher will follow up with Work Control today to ensure that the new plans are provided ASAP.

5. GENERAL BUSINESS Carlwood Road Speed Zone David Vant will review the speed zone on Carlwood Road from O’Connell Road to Lowes Mount Road today. O’Connell Road Clr Kerry Gibbons asked what the process is to try and improve the State Road between Oberon and Bathurst. Another truck accident occurred recently on O’Connell Road 300m from the Mayfield Road intersection towards Bathurst. David Vant will ask the Area Manager to review this. Clr Gibbons added there have been two truck accidents approx. 1km towards Bathurst from the foot of the Oberon Mount. There is a significant variation between the camber of the road on the corner, approx. 7% fall through the corner. How can we urgently get some money to fix that curve?



David Vant commented that this issue has been previously raised and he had discussed it with the Area Manager of Planning and it was to be discussed with the previous Works and Engineering Director. The criteria for Black Spot funding now has a revised category of injury statistics. Crash statistic data can be revised. David Vant will raise this issue again. Arkstone Road Intersection Tim Charge asked what was the outcome of the Arkstone Road intersection? David Vant has provided a signage design for 300m either side of the Arkstone Road intersection. Chris Schumacher has spoken to PF Olsen and there has been further vegetation removed to improve the line of sight for the approach to the intersection. Sloggetts Road Intersection Tim Charge raised concern about the Sloggetts Road intersection onto Abercrombie Road. Chris Schumacher has had discussions with the property owner regarding grinding the stump down further to improve visibility as it cannot be removed with an excavator due to underground services. Chris does not think it warrants a stop sign as there is a clear line of sight. Tim Charge responded there was a land acquisition to realign that intersection. When will that occur? Clr Gibbons advised during the reconstruction of the intersection it was considered that the installation of an extra lane removed the need to do major work at this intersection. Chris Schumacher added he has inspected this intersection and believes it is adequate. David Vant will inspect today. Items within the Road Reserve Tim Charge asked about the clearance required for obstacles on the side of the road between the fog line and fence line. Is there a standard distance that things such as power poles are required to be located next to the roadside. David Vant advised the distance from the outer edge of the bitumen is 600mm. Dudley Street, Edith Road Intersection Clr Sajowitz asked if there has been any outcome from the traffic count data at the intersection of Dudley Street and Edith Road. Chris Schumacher will bring the traffic count data back to the next meeting. Understand there is also traffic crash data on this intersection. Clr Gibbons added there is potential for major works to be done on Edith Road too. Chris Schumacher advised there is application submitted under the Repair program to undertake road reconstruction on the eastern side of the Edith Road Bridge. Oberon Mount Chris Schumacher commented that a motorcycle rider advised on the steep section of The Mount the surface condition of the road during wet weather is very slippery. Chris has inspected and can see that there may have been an issue. This has been raised with the RMCC officer and has been referred to the Area Manager. Believe it needs a re-sheet of bitumen. David Vant advised they have resurfaced The Mount on various occasions. Clr Gibbons added big issue is the design of the fall of the curves. Perhaps additional signage is needed.



Gingkin Road Chris Schumacher advised on Gingkin Road there is a nasty horseshoe bend 2km Oberon side of Springmount Road. Additional signage, yellow and black arrowed cams are required on the curve. 6. NEXT MEETING DATE AND MEETING CLOSE The next meeting is scheduled for Thursday 18 June 2015, commencing at 9.30am. The meeting closed at 10.29.



ACTION SUMMARY

Action Responsibility

Investigate and present to the next TALC meeting possible remedial action regarding the ponding at Midlands Hill (Wisemans Creek)

Chris

Traffic counter on Edith Road to be moved back closer to the intersection. Stats to be provided to the next meeting

Chris

Recommendation to Council: That a letter be sent to the Department of Health suggesting that they convert the vacant block of land in Balfour Street where the old nurses quarters were located into a carpark for the Oberon MPS

Chris

Follow up with Work Control today to ensure that the new plans are provided for the WW1 Street Parade Event.

Chris

David Vant will review the speed zone on Carlwood Road from O’Connell Road to Lowes Mount Road today.

David

O’Connell Road – Inspect area on Bathurst side of the Mayfield Road intersection.

Refer area 1km from bottom of The Mount on Bathurst side to the Area Manager of Planning to investigate possible Black Spot funding.

Inspection of road surface on sharp curves on The Mount.

David

Inspection of Sloggetts Road intersection at Abercrombie Road to ensure adequate sight distance is available since the construction of an overtaking lane.

David

Additional signage required on bend 2km Oberon side of Springmount Road on Gingkin Road. (Ordered and installed by Council Sign Coordinator)

Chris


28 | P a g e

13. REPORTS FOR DECISION 13.01 DRAFT OBERON COMMUNITY STRATEGIC PLAN 2015

File No: Governance/Integrated Planning & Reporting/Community Strategic Plan Author: Alan Cairney, General Manager Summary The draft Oberon Community Strategic Plan (CSP) 2015 is expected to be on Public Exhibition from Monday 25 May until Monday 22 June. Councillors and Management Staff will hold a series of Workshops to prepare the draft CSP and arrangements will be made to hold Community Information Sessions during the Public Exhibition period. Recommendation: That Councillors note that Community Information Sessions will be held in the village areas of Black Springs, Burraga and O’Connell and in Oberon and that Councillors and Management Staff attend and make presentations to community groups. Comment An important part of the process in preparing the draft CSP is to review the existing Future Directions and Strategic Outcomes contained within the current Oberon CSP 2014. In preparing information for Councillor Workshops, Management Staff have a task of reviewing the Strategic Outcomes and Actions for each Future Direction:

Our Community - this future direction and the strategic outcomes describe how the community uses services for “health and well-being” activities. Sport and Recreation, Parks, the Library and the Swimming Pool are in this area.

Basic Services - this contains the “essential” services that communities require and use each day. Water, Wastewater (sewerage systems) our Road Networks and Waste Management are the basic ingredients that are necessary to support a community.

Economic Prosperity - typically value adding activities such as Tourism and Economic Development, our agricultural and timber industries and a thriving business sector describe this area of services provided by Council, or where Council participates and represents on behalf of our communities.

Responsive and Caring - Aged Care, Youth activities, Community Services, Health, Education and Emergency Services describe the actions and activities in the Delivery Program and Operational Plan for the strategic outcomes for this “future direction”.

Open Communication - describes how the Council communicates with individuals and communities as well as interactions with all stakeholders within the Oberon LGA. This is also referred to as “governance” & civic leadership.


29 | P a g e

Natural Environment - covers the environmental considerations and the responsible management of our natural resources and the guidelines required to maintain a balance between future planning to protect these natural resources and development pressures. It is expected that there will be a number of changes proposed by Management Staff to these Future Directions. These will be considered by Councillors during Workshops to prepare the draft Oberon CSP 2015. Some proposed changes will relate to the NSW Governments “Fit for the Future” reform process. The process involves Oberon Council submitting a proposal by 30 June 2015. Our Community Engagement Strategy, which was revised and re-adopted in May 2014, provides a range of techniques and methods of engaging with our community. For the Public Exhibition process it is intended to advertise for community groups to invite Councillors and Management Staff to attend meetings and make presentations of the key features of the draft Oberon CSP. As with the draft CSP for 2012, 2013 and 2014, an Issues Paper and a Feedback Form will be available to facilitate community comment. All Councillors will be encouraged to participate and present information to community groups in addition to the formal presentations arranged for the village areas of Black Springs, Burraga, and O’Connell and in Oberon. 13.02 STREET LIGHTING NORTH STREET OBERON

File No: Roads/Street Management/Street Lighting Author: Chris Schumacher, Works and Engineering Director & Ian Tucker, Works Manager Summary This report provides information on street lighting improvements to the existing footpath along the eastern side of North Street, adjacent to the Oberon Recreation Ground. Recommendation: That Council proceed to engage the services of Active Energy to complete a design for the construction and installation of 2 new streetlights on the eastern side of North Street, between Cunynghame Street and Albion Street. That provision of $15,400 for the lighting installation be included in the 2015/2016 Operational Plan sourced from the Town Improvement Fund. Comment FOLLOWING is a map outlining the locations of where the new lighting will be installed should Council proceed with installation. Recent quotations were sought for the supply of 2 x new street lights and an appropriate power source in order to provide improved pedestrian street lighting along the existing footpath, between Cunynghame and Albion Streets, Oberon. Electricity consultants “Active Energy’ were engaged as a ‘Level 3’ certified provider, to undertake the scoping requirements for this work request.


30 | P a g e

In order to provide adequate lighting along North Street, Active Energy have suggested that the most cost effective method would be to connect overhead electricity lines from the two existing poles on the western side of North Street and install two new poles on the eastern side of North Street with 70W streetlights overhanging the footpath. The two new 70W lights would be spaced far enough apart, as such would spill enough light for night time pedestrian usage, whilst increasing the safety and security concern for all users who may commute to and from late night shifts on foot. The new lights will form part of the Essential Energy Network and as such will continue to be maintained by them. The energy metering of the lights will fall within the existing street lighting service that is currently paid by Oberon Council. If Council elect to proceed with this work, a full design will be required to be submitted to Essential Energy for approval, and the total cost for both design and construct has been estimated at $15,400 inclusive of GST and Essential Energy statutory charges. Please note that there is a lead time of up to 3 months from the issuing of a work order to commencement of works. The works should typically take no more than 1-2 days to complete.

Notes:


32 | P a g e

13.03 CROWN ROAD CLOSURES

File No: Roads/RCl/Perm Author: Chris Schumacher, Works and Engineering Director Summary Applications have been submitted for the closure of a number of sections of Crown Road. Recommendation: That Council has no objection to the closure of these sections of Crown Roads, as follows, provided that no properties are let without legal and practical access: 1. Crown Roads at Edith, east of Teatree Creek, west of Jenolan State Forest, south of

Duckmaloi Rd, within and adjoining properties “Riverview”, DP757050 (Ref CL/00269)

2. Crown Road at Edith, west of Gingkin Rd, east of the Duckmaloi River, adjoining properties “Glenleigh” and “Stonewood Studios” (Ref 09/06379)

3. Crown Road at Burraga, north of Burraga Rd, south of Thompsons Creek, adjoining property “Sunny Hill” (Ref 09/04128)

4. Crown Roads at Isabella, west of Isabella Rd, within and adjoining property “Kilgour” (Ref 15/01600)

5. Crown Road at Oberon, east of Hazelgrove Rd, west of Blenheim State Forest, within property numbers 160 and 132 Hazelgrove Rd (Ref 08/11483)

6. Crown Road at Gingkin, north of Sheepstation Forest Rd, south of Keith Armstrong Rd, within and adjoining property number 207 Sheepstation Forest Rd (Ref 08/8905)

7. Crown Road at Edith, north of Edith Rd, south of Duckmaloi River, adjoining property number 1440 Edith Rd (Ref 09/05245)

8. Crown Road at Oberon being approximately 200 metres of the western most part of road known as Homeward Bound Avenue (Ref 08/5440)

9. Crown Road at Isabella, within and adjoining property at 1864 Isabella Road (Ref 08/4699)

10. Crown Roads at O’Connell being the unformed part of Brittle Jack Road adjoining property of “Yarrabin” , being within property of “Memuir” Beaconsfield Road (Ref 15/01560)

Comment FOLLOWING is a copy of the plans of the proposed closures. The Department of Crown Lands has advertised the proposed closures in the Oberon Review and letters have been sent to all affected adjoining landholders advising of the proposed closures and providing the opportunity for affected landholders to lodge an objection. Crown Roads, sometimes known as paper roads, are roads which have never been dedicated, and are therefore not controlled or maintained by Council. In most cases there is no physical carriageway, or if there is it is used only by the adjoining landowner as an internal track. It is usually the adjoining landowner who applies for any such closures. The location of each of these proposed closures has been checked. Council has no interest in any of these Crown Roads, and will not be affected by their closure. If any nearby landowners believe they will be adversely affected, they have the opportunity to object directly to Crown Lands.

MCKEONS CREEK

TEATREE CREEK

TEATREE CREEK

2DP1057086

1DP122049

141DP757050

1DP1163698

1DP122049

4DP264133

7DP264564

134DP757050

15DP879570

2DP1163698

12DP1120936

131DP757050

140DP757050

136DP757050

7DP264564

109DP757050

132DP757050

138DP757050

1DP1057086

132DP757050

1DP264564

133DP757050

129DP757050

101DP1031282

1DP122049

129DP757050

1DP264564

138DP757050

109DP757050

229DP757050

130DP757050

66DP757050

133DP757050

134DP757050

11DP1120936

132DP757050

12DP879570

11DP879570

79DP757050

138DP757050

5DP757050

10DP879570

7DP264564

129DP757050

79DP757050

38DP872425

MOUN

T VIEW

RD

HORS

ESHO

E BEN

D RD

W398467 ±0 280 560 840 1,120140

Meters

LGA: LOCALITY : PARISH : COUNTY :Legend

Disclaimer:The information contained in this map has been provided in good faith.Whilst all effort has been made to ensure the accuracy and completeness ofthis information, the data providers take no responsibility for errors or omissionsnor any loss or damage that may result from the use of this information.Copyright: Crown Lands, 2014

Proposed Closure of Public Roads

User: S\ANRYAN Date: 19/02/2015 Cluster Number: 545950

MAURICE J BRADYALDO E ZUCCAJOHN M WHALANAPAEZU PTY LIMITEDMARMAT PTY. LIMITEDHUME FORESTS LIMITED

ROADS UNDER APPLICATIONADDITIONAL CROWN ROADS

NATIONAL PARKSTATE FOREST

OBERONEDITH

DUCKMALOI

WESTMORELAND

sswannell.oc

Typewritten Text

Item 1

sswannell.oc

Typewritten Text

sswannell.oc

Typewritten Text

63DP660111

912DP746576

913DP850622

914DP850622

75DP757050

75DP757050

932DP804933

243DP41352

195DP757050

1DP502742

361DP1154941

GINGKIN RD

GINGKIN RD

GING

KIN R

D

W451287

±0 75 150 225 30037.5

Meters





M M O'REILLYD A MILNEL G & Y W WEBSTERI C & D H DAVIS


OBERONEDITH

DUCKMALOI

WESTMORELAND

sswannell.oc

Typewritten Text

Item 2

THOMPSONS CREEK

68DP753056

82DP753036

96DP753056

15DP753056

75DP753036

4DP753056

36DP753056

5DP753056

3DP753056

2DP753056

91DP753056

4DP821815

117DP753036

45DP753056

120DP753036

5DP821815

701DP1024537

24DP821815

58DP753056

53DP753056

90DP753036

57DP753056

38DP753020

6DP821815

60DP753056

64DP753056

2DP123080

90DP753036

59DP753056

72DP753056

1DP753056

BURRAGA RD

TUENA STCA

MPBEL

L ST

BURRAGA STJEREMY ST

EDGAR HANRAHAN DR

ROCKLEY ST

HACKNEY STAB

ERCR

OMBIE

ST

LLOY

D ST

CAMPB

ELL S

T

BURRAGA RDLL

OYD

ST

ROCKLEY ST

CAMPB

ELL S

T

BURRAGA RD

HACKNEY ST

LLOY

D ST

W450494

±0 110 220 330 44055

Meters





KEVIN JOHN PEARCEGARY THOMAS FISHER


OBERONBURRAGA

THOMPSON

GEORGIANA

sswannell.oc

Typewritten Text

sswannell.oc

Typewritten Text

sswannell.oc

Typewritten Text

Item 3

ISABE

LLA RI

VER

DAIRY STATION CREEK

W461739

W461739

W451739

109DP753036

95DP753020

65DP753020

125DP753020

10DP554901

10DP554901

136DP753020

33DP753035

126DP753020

125DP753020

64DP753020

125DP753020

201DP1017394

109DP753036

65DP753020

109DP753036

200DP1017394

126DP753020

65DP753020

38DP753035

29DP753035

95DP753020

125DP753020

ISABE

LLA R

D

ISABELLA RD

ISABE

LLA R

D ±0 130 260 390 52065

Meters





D S & B M A NORRIESECURENG PTY LTDHUME FORESTS LIMITEDHUME FORESTS LIMITEDM S & N R FLINTTHE STATE OF NSW

ROADS UNDER APPLICATION

OBERONISABELLABURRAGA

GEORGIANA

sswannell.oc

Typewritten Text

Item 4

sswannell.oc

Typewritten Text

Item 5

sswannell.oc

Typewritten Text

Item 6

sswannell.oc

Typewritten Text

sswannell.oc

Typewritten Text

Item 7

10DP1142449

7003DP1032531

215DP757068

271DP45367

212DP757068

203DP757068

12DP757068

7008DP1030717

7312DP1149973

7007DP1030717

254DP757068

211DP757068

275DP705300

210DP757068

279DP720604

7006DP1032531

HOMEWARD BOUND AVE

THE R

EEF R

OAD

THE R

EEF R

OAD

W407702

±0 35 70 105 14017.5

Meters

LGA: LOCALITY : PARISH : COUNTY :

Legend

Copyright: Crown Lands, 2014


User: S\JOCONNELL Date: 20/01/2015 Cluster Number: 546570 File ref: 08/5440

Legend

Disclaimer:The information contained in this map has been provided in good faith.Whilst all effort has been made to ensure the accuracy and completeness ofthis information, the data providers take no responsibility for errors or omissionsnor any loss or damage that may result from the use of this information.

J EVANS; K RUSSELLMARK MCWHINNEYTROY & ROWENA FOLEYPHILIP & VALERIE BOHLEGRAHAM ROSS

ROADS UNDER APPLICATIONTHE STATE OF NSW

OBERON

OBERON

OBERON

WESTMORELAND

sswannell.oc

Typewritten Text

Item 8

6259 - 1506 R

CAMPBELLS RIVER

CAMPBELLS RIVER

51DP753035

2DP786347

22DP778507

1DP855235

111DP753059

112DP753020

1DP832719

103DP753059

6DP1093273

3DP1165834

1DP626210

111DP753020

3DP626210

21DP778507

37DP753059

1DP786347

110DP753059

3DP1014315

41DP753059

32DP753059

111DP753059

33DP753009

97DP753059

1DP1101712

41DP753009

3DP854443

35DP753009

118DP753059

88DP606661

103DP753059

2DP855235

53DP753059

1DP804651

1DP1014315

3DP854443

3DP854443

63DP753059

2DP1165834

34DP753009

25DP753009

11DP1172978

1DP1014315

96DP753059

52DP753059

112DP753020

3DP1014315

52DP753059

LOCH ERIN RD CAMPBELLS RIVER RD

ISABELLA RD

CAMPBELLS RIVER RD

ISABELLA RDISABELLA RD

ISABELLA RD

W407549

±0 310 620 930 1,240155

Meters


Legend



User: S\JOCONNELL Date: 04/02/2015 Cluster Number: 547105 File ref: 08/4699

DAVID WALTHERBARRY MARY-JANE HOOLIHANMARGARET SWANSONBRUCE GRAYJEFFERY & MARY RIVETTWARREN COSGROVEKENNETH & SHIRLEY STAPLETONKAYLENE DHANDAMcCARTHY; MAWHOOD; FOLEYCRAIG & DAJANA MARQUET

ROADS UNDER APPLICATIONADDITIONAL CROWN ROADSTHE STATE OF N.S.W.STATE FOREST

OBERONISABELLA

WALBROOKGEORGIANA

VULCAN

STATE

FOREST

sswannell.oc

Typewritten Text

Item 9

sswannell.oc

Typewritten Text

3DP1195519

4DP1178831

5DP1178831

1DP1002821

801DP789421

2DP1178831

4DP1178831

44DP757061

136DP757061

3DP828319

17DP884111

4DP1002821

3DP1178831

43DP757061

801DP789421

1DP862702

21DP1072836

47DP757061

2DP811076

3DP1195519

42DP757061

46DP757061

2DP1195519

41DP757061

2DP828319

1DP828319

1DP1096763

3DP1201517

3DP1002821

BEAC

ONSF

IELD

RD

BRITTLE JACK RD

BEACONSFIELD RD

BEAC

ONSF

IELD

RD

BEAC

ONSF

IELD

RD

BEACONSFIELD RD

W540049

W463142

±0 150 300 450 60075

Meters


Legend



User: S\JOCONNELL Date: 05/02/2015 Cluster Number: 547218 File ref: 15/01560)

ANNE PHILLIPSDAMIEN & ELIZABETH GRANTANNE PHILLIPSGAVIN & SUSAN CHRISTIE

ROADS UNDER APPLICATION

OBERONO'CONNELLLANGDALE

WESTMORELAND

sswannell.oc

Typewritten Text

Item 10


43 | P a g e

13.04 REQUEST FOR LEAVE OF ABSENCE – MAYOR JOHN MCMCHON

File No: HR/Councillors Author: Alan Cairney, General Manager Summary Mayor John McMahon has requested leave of absence for the period Monday 20 April to Sunday 3 May 2015. Recommendation: That Mayor John McMahon request for leave of absence from 20 April to 3 May 2015 be accepted and leave of absence granted.

14. REPORTS FOR INFORMATION 14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER

File No: Governance/Meetings/Ordinary Author: Alan Cairney, General Manager Summary This report item summaries the main activity by the General Manager during September including Human Resources and Workplace Health & Safety, Executive Support matters, Information Technology & Communications, Community Activity, Regional Issues, Executive Management Team, and details of planned activity for the coming months. Recommendation: That Report Item 14.01 is received as information. Comment 1. PLANNED ACTIVITY FOR APRIL and MAY As reported at the last Council Meeting further work is planned to update the remaining Policy Reviews. The bulk of these related to Works & Engineering issues and the completion of these has been delayed mainly due to current vacant positions (Asset Engineer, Water/Waste Water Operator) and other priority work (e.g. Mayfield Rd and Campbells River Rd Projects & staff issues). Due to the deadline for submission of Report Items to the Council Meeting if insufficient work has been done the review of these Policies will be held over to the May Council Meeting. The main focus of work will be reviewing progress on the Operational Plan 2014/2015 and the development of the draft Oberon CSP 2015 (and Operational Plan for 2015/2016). This will include a series of community consultations and visits to the villages of Blacks Springs, Burraga and O’Connell as well as Oberon.


44 | P a g e

A Councillor Workshop will be held in early April on developing our Fit for the Future Proposal, which is required to be submitted by 30 June 2015, and a Community Briefing Session is scheduled to be held in Oberon on Thursday 23 April. The General Manager will be taking 3 days Annual Leave from Mon 4 to Wed 6 May. A Centroc Board Meeting will be held on 28 May at NSW Parliament House and will be attended by the Mayor and General Manager. As advised last month Workplace Health & Safety/Risk Management activities will be held during the coming months including the Centroc Contractors, Employees & Volunteers Inductions. We also plan to progress the Quit Smoking Program which was proposed for late last year. This involves a FREE Community Seminar coordinated by Western NSW Local Health District and we would support participating employees with time off to attend other sessions during worktime. There will also be a focus on a number of critical Human Resource activities and other staffing issues, including implementing the scheduled Staff Performance Appraisals and reviewing training requirements. 2. ACTIONING COUNCIL DECISIONS Following each Council Meeting the General Manager and 3 Director review the decisions and agree on a priority for actioning these decisions. Each Director has been requested to provide an update in the Monthly Activity Report, as well as reporting on actions to the General Manager. The actions resulting from the March Council Meeting to be done by the General Manager is summarised below: Resolution Number Summary/Progress 03 170315 Include the reconstruction & bitumen sealing of Carlwood Rd in the Operational

Plan 2015/16. noted, discussed with Works & Engineering Director

08 170315 Finance & Community Services Director re-assess the location of staff within the Library. F&CS Director to report to GM

11 170315 Fit for the Future Councillor and Management Workshop arranged for 14/4 and Community Information Session for 23/4

13 170315 Fixing Country Roads noted, Deed of Agreement to be signed, to be included in draft CSP 2015

19 170315 Crown Land – Corporate Trust Manager GM talked to Crown Lands representative, will attend Meeting of Black Springs Progress Association to discuss options for “booking” systems

With respect to all other outstanding actions from previous Council Meetings the General Manager will review these with the Mayor and the 3 Directors on at least a monthly basis. If any Councillor requires an update on a specific item they should contact the General Manager of the relevant Director, or submit a Councillor Request Form to the Executive Coordinator. 3. HUMAN RESOURCES AND WORKPLACE HEALTH AND SAFETY Includes information provided supplied by Human Resources Coordinator (HRC) and Work, Health and Safety Coordinator (WH&SC).


45 | P a g e

HUMAN RESOURCES (ORGANISATIONAL DEVELOPMENT – OD) Centroc HR Meeting – 26 February 2015 Tenders were invited for an Evaluation of the Employee Assistance Program in conjunction with Bathurst Regional Council, Orange City Council and Forbes Shire Council. Three Tenders were received with the Evaluation Committee agreeing that one Tender was suitable to progress to the next stage of the Tender process. Kate Barker from Centroc will undertake reference checks on the preferred supplier and provide a report to the Centroc HR group for a decision. It is expected that this process will be finalised by May 2015 with individual contracts commencing 1 July 2015. Staff Easter Social Function 2015 The Staff Easter Social Function was held on 1 April 2015 at the Oberon Golf Club. The Function was provided to encourage positive working relationships between staff and to further foster a positive workplace culture. There was a family friendly focus on the Function with an emphasis on an Easter Egg Hunt, Face Painting and Games for the children with a special visit from the Easter Bunny. There were approximately 25 adults and 31 children attending. The Organisational Development staff (Vanessa O’Neill, Sarah Culley and Joanne Barton) arranged the Function which cost approximately $1,200. Recruitment Activities The following recruitment campaigns have been successfully completed

Asset Coordinator – Felicity Taylor appointed as a casual placement Water/Waste Water Operator – Lou Grozdanoviski, Finance Assistant – Wendy Stewart Junior Customer Service Assistant – Leah Robinson and Phoebe Nicholl

Recruitment is currently underway for the positions of, IT/GIS Coordinator with interviews being conducted on Monday 13 April 2015. The Finance Coordinator role is yet to be advertised. Training and Development The following activities have been undertaken in March

2/4 March – Tourism Conference, LGNSW, Bathurst / GM, EA, VIC staff 12/13 March – WHS for Supervisors, Sydney – Water/WW Team Leader 18/20 March – Revenue Professionals Conference, Coffs Harbour / Revenue Officer 20 March – FBT Workshop, Bathurst / Management Accountant 20 March – Library Zone Meeting, Moree / Library Officer 25/26 March - Water Industry Conference & Exhibition, Orange / Water/WW Team Leader.

Future training includes

Chainsaw Training – various works staff TBA Asbestos Training, - various Waste Management staff Playground Inspector Training – P&G staff member TBA DrumMUSTER – Agsafe, Inhouse – Planning and Waste staff

WORKPLACE HEALTH AND SAFETY Incidents/Injuries 5 incidents were reported during March 2015. An employee injured his head when a piece of gym equipment he was unloading from truck hit him on the head resulting in 6 days work lost due to this injury. Another incident involved an employee


46 | P a g e

hurting their back while moving a desk with no time was lost. One non-physical incident was reported with no time was lost. While getting into a vehicle an employee hit his mouth against the door and knocked out a tooth and again no time was lost. While an employee was using a screwdriver to replace a metal plate over a water metre, the screwdriver flipped up and cut his eyebrow, also with no time was lost. DAYS WITHOUT LOST TIME BECAUSE OF INJURY Department/work area 28 Feb 2015 31 Mar 2015Administration 68 99 Works 8 20 Library 86 117 OVIC 936 967 Workshop 653 684 Meetings/training attended Each Wednesday - meeting with GM 2 Mar – meeting with StateCover WHS consultant 3 Mar – WorkCover visit to Workshop with advice about safety regarding split-rims. 3 Mar – attended the StateCover WHS briefing with GM 11 Mar – meeting at Works Depot with WHS Committee Member and GM to discuss upgrading

of signage required outside gates and the introduction of a Visitors/Contractors Book 16 Mar – meeting with injured worker to discuss Return to Work Plan 18 Mar – Workplace Inspection at Works Depot to choose a site for a “designated smoking

area” 18 Mar – Inspection of new “low impact exercise” equipment at the Oberon Common with GM 21 Mar – ‘Live Well in Oberon’ Risk Management for stalls at the Oberon Common 26 Mar – Meeting with JLTA re procedures for insurance renewals 2015/16 Upcoming meetings/events 7-9 Apr – Leave 21 Apr – Flu vaccinations 22 Apr – Insurance tenders evaluations, Orange CC May – Revise Pool Policy & Procedures Manual May/Jun – Insurance Renewals 2 Jun – CENTROC WHS/RM Group Meeting in Bathurst 11 Jun – WHS Committee Meeting July – StateWide visit to review Risk Management Action Plan 4. EXECUTIVE SUPPORT – MEETINGS & VISITOR INFORMATION CENTRE Includes information provided by the Executive Coordinator: ACTIVITIES AND MEETINGS Council Page prepared each week during March with advertising and information. This

included the Mayoral Column, Road Works updates and Library News. Articles included – Free Tip Day, Community Consultation – Removal of Trees, Positions

Vacant, Information Technology/GIS Coordinator, Oberon Swimming Pool News, Council Invites Expressions of Interest for Funding, Determinations Feb 2015, Council Meetings April 2015 and Oberon Youth Council Fun Run

Weekly “What’s On?” newsletter issued to Councillors each Friday during March LG NSW Tourism Conference Bathurst 2 to 4 March Councillor Informal Briefing Session – 10 March


47 | P a g e

Centroc/EUIT, IT Workshop - 12 March Ordinary Council Meeting – 17 March Traffic Advisory Local Committee Meeting – 19 March Oberon Youth Council Fun Run – 21 March Oberon Youth Council Meeting – 31 March VISITOR INFORMATION CENTRE VISITORS FOR MARCH 2015 Domestic = 1569, International = 201 TOTAL: 1770 MAJOR TOURISM REQUESTS FOR MARCH 2015 477 Mushrooms 137 Jenolan Caves 125 Roads & Directions 123 Fossicking 121 Mayfield Accommodation Enquiries for March 136 and 64 for camping

Executive Coordinator attended the LG NSW Annual Tourism Conference held in Bathurst on 2 – 4 April 2015. A separate Delegates Report was submitted to the March Ordinary Council Meeting. Visitor Information Centre Staff attended a Famil on Wed 18 March to look at Mushrooming locations. Mushrooming season is off to a slow start with irregular and low rainfalls in the forest region. VIC Staff also attended a group training session to review the Safe Work Method Statement for Sharps Handling on 26 March. Forestry Corporation will be filming a segment in Oberon focusing on Forestry operations and recreational activities in State Forests during April. Staff from the Oberon Visitor Information Centre will be involved in filming a segment on Mushrooming in State Forests. The Executive Coordinator has been heavily involved with the planning for the 100 years of ANZAC Commemorations. The first event during the Commemoration period was the International Women’s Day event held on 8 March at the Robert Hooper Community Centre. T his event was hosted by Friends of the Oberon Library and the theme for the celebrations was Women in War. Interviews were held for the Junior Customer Service Assistant role, which is a casual on call role to assist during peak busy periods at the Visitor Information Centre. The role can also provide assistance to the Library and Administration Centre if required. Two casual’s have been appointed, Leah Robinson and Phoebe Nicholl and will commence training at the Visitor Information Centre during April. 5. COMMUNITY ACTIVITY, REGIONAL ISSUES and OTHER MEETINGS (February) 2 to 4 Mar – LG NSW Tourism Conference in Bathurst

6 Mar – Annual Leave

9 Mar – met with Deputy Mayor and Local Member Paul Toole about grant funding announcement for Oberon Library and also Oberon Court House

9 Mar – Chifley Local Area Command Community Safety Precinct Committee in Bathurst

10 Mar – StateCover WHS Briefing at Bathurst

10 Mar – Fish River Water Supply Customer Council Meeting, apology

10 Mar – Councillor Informal Briefing Session


48 | P a g e

11 Mar – WWI Planning Committee at Oberon RSL Sub-Branch

11 Mar – OBTA Meeting at Oberon Golf Club

12 Mar – meeting at Destination NSW (Tourism NSW) in Sydney, about Regional Tourism

13 Mar – Community Transport Amalgamation/Merger Morning Tea at Hampton

13 Mar – met with Andrew Grady LG Super

13 Mar – Gary Bakker and Kurt Booth, Radio 2LT

18 Mar – BMLOT Board Meeting at the Carrington Hotel, Katoomba

18 Mar – Oberon Rugby League Club Board Meeting

19 Mar – Burraga Seniors Lunch at the Burraga and District Sports Club

19 Mar – Oberon Rotary Club, New Residents Welcome Dinner

20 Mar – Kevin Webb, local issues

21 Mar – Live Well in Oberon, Fun Run and Community Event

23 Mar – Industrial Relations Commission, Wollongong, with Works & Engineering Director

24 Mar – Oberon Timber Complex Community Consultative Committee

25 Mar – GM Performance Review with Councillors, facilitated by LG Management Solutions

26 Mar – Annual Leave

27 Mar – Gary Bakker and Kurt Booth, Radio 2LT

31 Mar – meeting with WED, and OTHR Representatives

14.02 MONTHLY ACTIVITY REPORT – PLANNING AND DEVELOPMENT

File: Governance/Meetings/Ordinary Author: Gary Wallace, Planning and Development Director Summary Providing details of major work within the Planning & Development Department for April and May and provide information on statistics of work that has occurred in March. Recommendation: That report item 14.02 is received as information. Comment 1. Planned Activity for March and April PALING YARDS WIND FARM – Response to submissions documentation has been forwarded to the Department of Planning and Environment (DPE) for final comment. As part of those responses staff indicated its intention to seek a Voluntary Planning Agreement (VPA) from the Developer in association with the development. SWIMMING POOL ROOF ENCLOSURE – Work began 13 April on the construction of the Swimming Pool Roof Enclosure. The enclosure is expected to be completed by June. OBERON WASTE FACILITY/RECYCLING – A grant has been approved from the NSW Environmental Trust for the construction of a Community Recycling Centre for Household Problem Wastes at the Solid Waste Landfill. This grant provides for approximately $32,000 for construction


49 | P a g e

of a shelter to cater for problem household waste and will be incorporated into the waste recovery area. This is seen as the first step in creating the useable waste recovery area at the Solid Waste Landfill. We continually look for other opportunities to partner with groups such as Netwaste for waste recovery initiatives inside the Oberon Waste Facility. The Environment Protection Authority (EPA) has introduced new Risk Based Licensing Legislation that looks at the risks associated with current Landfill operations. This will include licence fees associated with ongoing Landfill operations. Recycling bins have been placed in the parking area across the Reserve area in North Street on the opposite side of the Recreation Ground. A media campaign with information on how to use the bins will follow. Signage is currently being prepared for the site together with a concrete slab for the bins. An expression of interest has been entered into through Netwaste looking to engage a suitably qualified and experienced consultant to develop a waste management strategy that will chart the delivery of waste services and the provision of waste infrastructure. A proposal has been received and Netwaste are currently reviewing their budgetary capacity to assist Council in preparing this medium term strategic document. DEVELOPMENT CONTROL PLAN (DCP) – A Councillor Workshop was undertaken in December looking to incorporate a condensed version of the current DCP whilst the State Government considers changes to the Environmental Planning & Assessment Act. Working is progressing on combining the current DCP to a more workable document. A report to the May meeting will outline the proposed changes. PLANNERS FORUM – the Central West Planners Group is looking at an issues paper for Economies, Infrastructure, Housing, Environment & Heritage for the Central West JO. This document will be referred to the Department of Planning & Environment to assist in the Regional Growth Plan for the Central West. The draft document is to be tabled to the JO Executive during April. STRATEGIC PLANNING - the Planning Proposal for the Titania Estate release land has been returned to Council for Community Consultation from the Department of Planning & Environment. Issues relating to potential water reticulation continue to be an issue for the NSW Office of Water (NOW), however the proposal can be exhibited subject to discussions between NOW and the applicant. It is expected that the exhibition of the proposal will occur between April and May. Two other Planning Proposals are now back from DPE and will be advertised in accordance with the DPE requirements. 2. Status of Council Decisions

Resolution No – Subject

Resolution - Summary Assigned To: Action Taken

16 170315

Cleaning Contract

Council accept the Tender from Pioneer Services and enter into a Contract for Building Cleaning

PDD Contractor engaged 7/4/15

Matter Closed

17 170315 DA 10.2015.7.1

vary Oberon DCP 2001 for Building Height Plane and “Carports and Garages.

PDD Approval Issued

Matter Closed


50 | P a g e

30160413

Waste Less Recycle More

staff investigate the cost and logistics of implementing a recycling program.

PDD Councillor workshop held 9/12/14.

Recycling Area established April 2015

Matter ongoing

3. Determinations The following Applications and Certificates were determined in March 2015

Type of Application/Certificate Number Approved

March

Development Applications 11

Construction Certificates 10

Complying Development Certificates 0

Section 68 Applications 1

Subdivision Certificates 3

Determinations March 2015 (S.101 E.P. & A. Act.) Reference Number

Development Type Street Address

10.2015.2.1 11.2015.2.1 Farm Shed

1464 Carlwood Road, O’CONNELL

10.2015.3.1 11.2015.3.1 19.2015.3.1

Dwelling and On-Site Waste water system

1464 Carlwood Road, O’CONNELL

10.2015.8.1 11.20115.8.1 Additions

475 Bloom Hill Road, O’CONNELL

15.2014.30.1 Subdivision Certificate 5 Lot Subdivision

1778 Mutton Falls Road, O’CONNELL

10.2015.10.1 11.2015.10.1 Garage

11 Dulce Drive, OBERON

11.2014.28.1 Access Construction 3397 O’Connell Road, O’CONNELL

10.2009.227.2 Modification to remove condition 6 of consent

150 Oberon Street, OBERON

15.2014.48.1 Subdivision Certificate 2 Lot Subdivision

129-131 Curtis Street, OBERON

10.2015.15.1 11.2015.15.1 Retaining Wall

32-34 Jenolan Street, OBERON

10.2015.7.1 11.2015.7.1 Garage and Carport

22 Carrington Avenue, OBERON

11.2014.19.1 Access Construction 2519 O’Connell Road, OBERON

15.2015.17.1 Boundary Adjustment

119 Dog Rocks Road and 94 Campbells River Road, BLACK SPRINGS


51 | P a g e

10.2014.109.1 Change of Use Landscaping and Rural Supplies

32 O’Connell Road, OBERON

10.2015.16.1 11.2015.16.1 Patio

3139 Abercrombie Road, BLACK SPRINGS

10.2007.204.6 11.2007.204.5

Modification Alterations to the Allee’ Gallery

570 Mayfield Road, OBERON

10.2015.9.1 Dwelling 1826 Mutton Falls Road, O’CONNELL

Copies of determinations are available for inspection at Council’s Administration Centre. Total fees for applications during March 2015 were $14,774.16. The year to date income is $87,787.07 which is 88% of the total income ($99,000) estimated and is approximately 8.6% over monthly estimations ($74,250) shown in the first 9 months of the Operational Plan 2014/15. Applications for the calendar year are being provided in a table form to give an outline of applications being lodged against those of the previous year.

0

5

10

15

20

25

30

January

February

March

April

May

June

July

August

September

October

November

Decem

ber

Number of ap

plications

Month

Number of Applications Lodged

2015 Applications

2014 Applications

0

50

100

150

200

250

Number of ap

plications

Month

Number of Applications Accumulated

2015

2014


52 | P a g e

4. Certificates Issued During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public. In March 2015 the following Certificates were issued:

Certificates Number Issued March

SECTION 149(2) AND (5) PLANNING CERTIFICATES Environmental Planning and Assessment Act, 1979

38

SECTION 735A CERTIFICATES AS TO NOTICES Local Government Act, 1993.

7

SECTION 121ZP CERTIFICATES AS TO ORDERS Environmental Planning and Assessment Act, 1797

2

SECTION 149D BUILDING CERTIFICATES Environmental Planning and Assessment Act, 1979

1

Certificates for the calendar year are being provided in a table form to give an outline of certificates being lodged against those of the previous year.

5. Oberon Animal Pound

The following are details of activity at the Animal Pound in March 2015 In March no Dangerous Dog Declaration were issued, 1 Notice of Intention to declare 2 dogs a Nuisance were issued during March.

0

10

20

30

40

50

60

70

80

January

February

March

April

May

June

July

August

September

October

November

Decem

ber

Certificates for 2014/2015

Building Certificate

121ZP

735A

149's

Total certificates 2014


53 | P a g e

6. Miscellaneous Matters

Various inspections, including building inspections, health inspections, environmental inspections and complaints were conducted during March 2015.

Type of Inspections January

Building Inspections 19

Food Inspections 0

Environmental Inspections (Air ,Noise and Water Pollution) 0

Subdivisions Certificate Inspections 2

Complaints (Including Animal Control) 3

Building Maintenance Inspections 4

7. Swimming Pool The 2014/15 Swim Season concluded on 21 March. The Pool was proposed to be open over the Easter period however due to the inclement weather conditions this did not occur. Construction of the Swimming Pool Roof Enclosure will be completed by June. 8. Waste An initial analysis has been undertaken for the components of Waste Management including the Kerbside Garbage Contract, Solid Waste Landfill, Recycling Initiatives, Remote Transfer Stations, and the Large Bulky Item Pick up and Free Tip Days. In December a Waste Workshop was undertaken whereby Councillors undertook an inspection of the Solid Waste Landfill facility and were briefed on opportunities relating to the landfill. These included a Resource Recovery Centre that reduces the need for waste to be entombed and increase the life of the facility.

0

2

4

6

8

10

12

14

16

January

February

March

April

May

June

July

August

September

October

November

Decem

ber

Number of Anim

als

Month

Number of cats and dogs impounded 2014/2015

2015 Carried Over

2015 Dogs

2015 Cats

2014 Cats & Dogstotal


54 | P a g e

The first of two FREE tip days for 2015 was held in March. 338 trips were received at the tip comprising of 203 Box Trailers, 114 Utes, 12 Car Boots and 9 small trucks. An approximate total of 185.5 tones of waste was received on the day. An audit of our Drummuster processes has been carried out by Agsafe with good results received. Ongoing training for operators is proposed in April that will enhance our resource recovery options at the landfill. Drummuster is a free charge service for disposal of chemical containers from co-operating chemical distributors. 14.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director and Ian Tucker, Works Manager Summary Providing a summary of the major work in the Works & Engineering Department for the month of March 2015 plus planned work for the coming months. Recommendation: That report item 14.03 is received as information. Comment 1. UPCOMING/PLANNED WORKS The following works will commence during the next two months: Construction of a major creek crossing of Wisemans Creek on Mayfield Rd. The required

approval from DPI has now been received. Reconstruction of approx. 100m of Abercrombie Rd at Black Springs, in front of the shop,

including widening works to Beaconsfield road Intersection. Heavy patching repair of a section of failed pavement on Abercrombie Rd adjacent to

Beaconsfield Rd intersection. Heavy patching repairs of pavement failures at various locations on O’Connell Rd and

Duckmaloi Rd. Gravelling and sealing of 600m of Hazelgrove Rd, extending the seal further north from the end

of the existing seal. Works may resume on further heavy patching of sealed local roads, and/or further gravel

resheeting of unsealed local roads. This is dependent on when other construction works are completed, and on the weather.

Installation of Quick Fill water supply station in North St. Continuation of water main replacement in Strathroy Avenue, subject to availability of funds. Construction of rail crossing on Albion Street for OTHR. Tree planting program in various streets and parks. Removal of Tree’s Apex Park and the frontage of the Oberon Swimming Centre. Purchase and installation of the new toilet facility ”The Reef”.


55 | P a g e

2. WORKS ON LOCAL ROADS, BRIDGES, PARKS AND SIGNIFICANT PRIVATE WORKS MAYFIELD RD – Works commenced on 12/1/15 on the reconstruction and sealing of the northern half of Mayfield Rd, from Mayfield Gardens to O’Connell Rd. This project is being funded by a loan. Clearing, earthworks, drainage and gravelling have been completed. A two coat bitumen seal was applied on 30/3 and 31/3/15. This work excludes the creek crossing at Wisemans Creek, and its approaches. Sweeping, signs and guideposts are yet to be completed. WISEMANS CREEK CROSSING – This forms the remaining part of the Mayfield Rd project which is yet to be done. It is funded from the same loan. There will be a new crossing over Wisemans Creek a short distance upstream from the existing crossing. The new crossing will be a 3-cell box culvert structure, each cell 3.0m x 1.8m. An application was submitted to DPI and approval has been received. An REF and CEMP are currently being prepared. CAMPBELLS RIVER RD – The reconstruction of a further 1km of Campbells River Rd is continuing. This extends from the end of the section completed in 2013/14. Earthworks and drainage have been completed. Construction of the gravel pavement is now in progress. Bitumen sealing is tentatively scheduled for 17 April. Maintenance grading has been carried out on the following roads, however opportunities for grading have been limited by the dry conditions:

Beaconsfield Rd

Sewells Creek Rd

Arkstone Rd (including the addition of some gravel)

Carlwood Rd Drainage maintenance works have been carried out on the following roads:

Bracken Glen Lane

Abercrombie Rd near roundabout

Open channel behind High School Tree lopping and removal works have been carried out on the following roads:-

Sewells Creek Rd

Kelly’s Lane

Lowes Mount Rd cycleway

Tuglow Rd

Shooters Hill Rd

Meadows Rd Some pruning has also commenced in various town streets and parks, including:-

Richards Park

Apex Park

North St

Scotia Avenue


56 | P a g e

THE REEF – A concrete slab and picnic shelter have been constructed. A new toilet facility is also being planned. Temporary toilets were provided over Easter. FUN RUN – Improvements to the walking tracks in the reserves near the Golf Club / Oberon Dam, and Amphitheatre / Buckley Cres, were carried out prior to the fun run which was organised by the Oberon Youth Council. This included levelling the tracks to remove trip hazards, grading vehicle tracks, and trimming vegetation. BITUMEN RESEALS – Reseals have been completed on Beaconsfield Rd, and the final seals on the heavy patches on Campbells River Rd, Burraga Rd and Arkstone Rd. This completes the reseal program for 2014/15. PARKS MAINTENANCE – Mowing of parks, streets and facilities has continued, however the demand is now starting to ease. Some tree pruning has commenced. Line marking of the Recreation Ground was required for school sports carnivals. 3. WORKS FOR ROADS AND MARITIME SERVICES (RMS) HEAVY PATCHING – Works at various locations on Duckmaloi Rd have been completed, trimmed and sealed. Works on O’Connell Rd are scheduled to commence on 13/4. OBERON WEST – A final inspection of this project identified a few small tasks to be carried out. These have now been completed. 4. WORKS ON TOWN IMPROVEMENTS The low impact exercise equipment has been installed in The Common, in locations adjacent to pathways. Works are continuing on improvements to stormwater drainage pits. This is currently in progress at a sag point in Queen Street between Ross and Raleigh Streets. It includes constructing extra pits and short lengths of pipe to reduce the risk of blockages, and to reduce the chance of overflow into private properties. Concrete slabs were constructed for the RSL Sub-Branch at their Museum for the installation of “The Light Horse” Sculpture as part of the Centenary of ANZAC Commemorations and for the display of a new Military Canon at the Museum. 5. WORKS ON WATER & WASTE WATER / (SEWER) The water main in Maher Drive in the Industrial Subdivision was extended, to enable a water service to be provided to a previously sold block. A short length of new water main was constructed in Strathroy Avenue. This was in a location where a break occurred recently in the old main, which consequently required a temporary service to be provided to a nearby residence. This has now been replaced with a permanent service. The new main will be extended further along Strathroy Avenue in the near future. An additional 100mm service has been provided to the new aged units in Tarana Rd. Quarterly water meter reading has been completed.


57 | P a g e

6. PLANT The plant serviced was: Plant No Description 73 Toyota Rav4 93 Toyota Hilux 74 Kia Sportage 89 Holden Colorado 51 Western Star Truck 41 Fuso Water Cart 42 Isuzu / Paveliner 54 Mack Truck 6 Cat 938K Loader (250 hours)

Repairs to heavy earthmoving plant were: Plant Description of Work 58 - Western Star Truck Replace both front tie rod ends; Replace torque rods on both rear

axles (suspension); Replace 4x drive tyres. 50 – Western Star Truck Gearbox failed to engage hi range; Remove gearbox and take to

Hi Torque in Wetherill Park for repairs; Replace gearbox and install new clutch and machined flywheel; Replace both front shock absorbers.

51 – Western Star Truck Replace A/C belt tensioner on engine 14 – John Deere Tractor Coolant leak at Duckmaloi 91 – Isuzu Weld fractured fuel line 42 – Isuzu / Paveline Remove after cooler and clean radiator

General Work: Inspect fleet for registration renewal – Pink Slips and HVIS – the first trucks for HVIS are on

27/03/2015. Sold old Hino to Pickles Auctions Plant 52 Tender to replace Plant 54 Western Star Tipper & Trailer Vehicles Taken Delivery New replacement 12t Paveliner Plant 42 has been delivered and now in service. 7. ATTENDING EXTERNAL MEETINGS The Works and Engineering Director attended the following: State Water Customer meeting in Wallerawang on the 10 March

Traffic Advisory Local Committee meeting 19 March The Project Engineer attended the following: Monthly RMCC Progress Meeting with the RMS on 2/4/2015 in Council Chambers

Peer Exchange Group Meeting with RMS on 3/3/2015 in Dubbo

Water Operators Workshop and CENTROC Meeting (CUWA) on 25 and 26/3/2015 in Orange.


58 | P a g e

The Works Manager and Grants Officer attended an information session in Dubbo about the Fixing Country Roads Program. The information required to be provided for Council’s approved project on Sewells Creek Rd and Beaconsfield Rd has since been completed. 14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES

File No: Governance/Meetings/Ordinary Author: Lynette Safranek, Finance and Community Services Director Summary This report provides a summary of major work within the Finance and Community Services Department during March 2015, plus planned activities for the following months. Recommendation: That report item 14.04 is received as information. Comment 1. PLANNED ACTIVITIES FOR APRIL AND MAY Community events for the next few months include WW1 Parade and Exhibition on 11 April, and School Holiday Activities for 5-18 year olds coordinated by the Library. There will be a report to Council on the outcome of the WW1 Parade and Exhibition for the next Council Meeting. SCHOOL HOLIDAY ACTIVITIES The School Holiday activities held over the April School Holidays have been a great success, with lots of children ranging from 5 to 17 enjoying the various afternoon sessions. This year, we have broadened the activities from craft to cooking, jewellery making and computer tips. This has attracted the older children to participate. We have also been able to take advantage of not only the Council Library facilities but also the Community Centre and Community Technology Centre. Big and little trout were created in Waste to Art craft sessions. Library Crafty kids drew fish with very individual personalities and transformed Council Minutes, CDs, cheese pods and bubble wrap into the Oberon Dam, for an entry for Oberon's Waste to Art Competition. Other children made themselves necklaces and earing, cooked ANZAC biscuits and worked on computer tips. The new activities have been so successful staff at the Council Library and Community Services will continue to include sessions that may be of interest to children ranging from 5 to 18 years of age. The next NSW School Holidays are scheduled from 29 June to 10 July. Council Holiday Activities will be held on each Tuesday, Wednesday and Thursday during that period. Council will be working with the local schools to look for new suggestions on activities that may be included.


59 | P a g e

COMMUNITY TRANSPORT The merger between Lithgow Community Transport (LCT) and Oberon Community Transport was finalised on Wednesday 1 April 2015. Council’s Community Services Coordinator and the Manager of LCT are working together on procedures and implementation of a new transport booking program. Other activities for the next few months will include: initial meeting of the Lithgow City Council, Oberon Council and the Mid Western Regional

Council Internal Audit Committee on 14 April in Lithgow; interim audit visit by Crowe Horwath Auswild on 23-24 April; and fourth quarter rate instalments due to distribution by 30 April, with the rates due by 31 May. 2. STATUS OF COUNCIL DECISIONS – Completed and Outstanding Councillor Ian Doney Request in February 2014 regarding infrastructure backlog and reserves: Infrastructure backlog: Completed in March F&CS Report Reserves: The Finance and Community Services Director took the Councillors through an

explanation on Reserves at the Informal Briefing Session on Tuesday 10 March. Below is a table requested at the session with the 2010 to 2015 history of Council Reserves.

A projection of the next 5 years will be available when analysis of Reserves is completed. As will more information regarding Restricted and Non-Restricted Reserves.

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

2010 2011 2012 2013 2014 2015

Projected

Projected

Total External Restrictions

Total Internal Restrictions


60 | P a g e

3. FINANCE STOCKTAKE The Store stocktake analysis was completed and we have achieved an overall variance of 4.08%, amounting to approximately $7,534. There are a few items that we are reviewing the results as individual variances are considered to be slightly high. These include lines such as poly fittings, emulsion, water meter covers and road base. The emulsion and road base figures were estimates at the time of the stocktake and this may account for the variance. Any write-offs required will be given to Council for a determination. RATES COLLECTIONS Following are the Rates and Charges collected as at 31 March 2015.

Farmland Residential Rural Residential

Non‐urban Centre

Business Total

Brought forward 30 Jun 2014

$115,266 $152,672 $18,945 $4,709 $29,422 $321,015

Current Levy $1,570,281 $1,873,118 $473,874 $134,006 $541,096 $4,592,376

Payments, concessions and interest

‐$1,270,944 ‐$1,496,149 ‐$389,443 ‐$108,370 ‐$456,050 ‐$3,720,956

Balance outstanding $414,603 $529,641 $103,377 $30,345 $114,469 $1,192,435

Overpayments ‐$20,995

Legal charges $1,475

Total rates outstanding $1,172,914

Collected @ March 2015

75% 74% 79% 78% 80% 76%

Collected @ March 2014

70% 70% 76% 76% 77% 72%

It is good to see that rate collections have increased during 2014/15 financial year. This trend is attributed to the introduction of external debt recovery agents. Section 603 Certificates have been on the increase during 2014/15 financial year, with 35 Certificates generated for the 3 months from January to March 2015. 4. GRANTS UPDATE A grant application to the NSW Cancer Institute Evidence to Practice Shade Grant Program has been submitted to provide a shade shelter over the young children’s play ground in The Common. The application took into consideration snow loading wind requirements and safety issues related to installing sun sails in public places. The total project cost is $16,500. LIBRARY INFRASTRUCTURE GRANT Council have been advised by Paul Toole, MP, that our application for a grant for $120,290 from the State Library of NSW Public Library Infrastructure Grant Program to extend the Library was successful. The Place for Everyone and Everything project will help Oberon Council to meet the changing needs of modern Library users especially for young people. The application was based on benchmark figures that showed the current Oberon Library has an area of 255m2, well below the population based benchmark of 417m2 (based on a 10 year population forecast of 5,500). Further, there are currently only 19 reader seats in the Library. The People Places Guide to Public


61 | P a g e

Library Buildings in NSW suggests a Library of this size should have 37 seats. The proposed extension will add approximately 65m2 of floor space which will accommodate an additional 15 reader seats. This is Stage 1 of the Library development project. Allowance in the plans has been made for future building works to connect the Library with the Community Centre. There has been community support for our Place for Everyone and Everything Project to create a community extension to the Library that will become a focal point and cultural hub for the Oberon community. Total project cost is estimated at $167, 990 with Council committing $20,000 cash and $24,700 in in-kind project management and administration costs to the project. It is proposed that any additional cost of fitting out the extension will be met by allocating up to $16,000 of the 2015/16 Disability and Geographic adjustment funding which Council receives each year as part of our Local Priority Project funding from Sate Library of NSW. WW1 COMMEMORATIVE REGIONAL TOURING PROGRAM Councils Expression of Interest to the WW1 regional touring program conducted by State Library has been successful. The program will deliver a series of workshops including preserving family war histories and papers, curator talks and professional learning workshops for teachers. The proposed date for the workshops is during the week commencing 22 June 2015. The following table summarises all current grant submissions which are pending a decision:

Submitted Details/Description of Project Amount

Oct 2014 NSW Sport and Recreation Participation and Facility Grant: Oberon Leagues Club spectator seating

$7,991

Mar 2015 NSW Cancer Institute Shade Shelter: Program for young children’s playground

$16,500

SKATE PARK UPGRADE The upgrade of the Skate Park was discussed at the Oberon Youth Council Meeting on 31 March 2015. The Grants Officer will be asked to attend the Youth Council Skate Park sub-committee meeting to provide the group with an overview of the proposal put to Council and look at how suggestions made at the sub-Committee may be incorporated. NSW ENVIRONMENTAL TRUST – ENVIRONMENTAL EDUCATION PROGRAM As a member Council of the Salinity & Water Quality Alliance, Council has elected to partner with the Alliance in its application to the NSW Environmental Trust’s Environmental Education Program for a project titled Youth Stormwater Champions. If successful the project will provide an opportunity for a local year 10 student to be involved in a youth led education program targeting the importance that effective storm water management plays in the health of our water ways. WILLOW CLEARING PROJECT The Grants Officer is continuing to work with Mick Callan, Project Officer with the Salinity & Water Quality Alliance, to plan grant applications for the clearing of willows along the Fish River, especially in areas where heavy willow infestations may be a threat to road and bridge infrastructure. The experiences of other member Councils in using the Green Army funding will be carefully considered as part of project planning. BETTER BOATING PROGRAM – LAKE OBERON ACCESS PROJECT The $118,000 Lake Oberon Access Improvement project funded by a $70,504 grant form Better Boating Program is now in its final stages. To date the following activities have been completed:


62 | P a g e

improvements to road access; parking areas; construction of boat ramp; and picnic shelter, seating and BBQ area. Activities yet to be completed are the construction of toilet facilities and landscaping. The project is due for completion by 30 June 2015. Now that the State Elections are over it is expected that a number of State grant programs will open shortly. Requests for assistance with grant applications have been received for the following projects: 1. New Shower and Amenities Block at the Oberon Showground. A joint application from the

Showground Trust, Show Society, Oberon Rodeo and Oberon Camp Draft Committees for new shower and toilet facilities at the Showground is under investigation.

2. Shade Structure for Leagues Club. Over area outside new canteen.

3. Floating Safety Barrier at Oberon Dam. The estimated cost of installing a floating safety barrier to exclude boats from the immediate vicinity of the Oberon dam wall and spillway is $100,000. As the Oberon Dam is owned by Water NSW it is their responsibility to determine the level of risk and install appropriate protection for the boating public. Water NSW is currently undertaking a risk assessment to determine the most appropriate safety measures for excluding boats from Oberon Dam wall and spillway. Oberon Council is working with NSW Water and Transport NSW to develop an application for future funding from NSW Boating Now. At this stage there appears to be no obligation for Council to commit any funds to this project. Investigations are continuing.

The Grants Officer is currently working on securing funding agreements for Fixing Country Roads Grant; the Pedestrian Access and Mobility Plan from RMS; the Community Recycling Centre for hazardous household wastes from the EPA; and the Library Infrastructure Development grant due to them not being issued while the State Government was in caretaker mode. During March, Council’s Grants Officer has attended the Salinity and Water Quality Alliance Reference Group meeting to view and discuss a number of environmental projects recently undertaken by member Councils which may be relevant to the Oberon LGA. Following an introductory visit to Oberon by the Alliance, the following projects have been suggested: Environmental enhancements and improved surface flow stormwater management at the

Oberon Common through a wetlands project. Willow removal and creek restoration works in the area immediately downstream from the

Common where the waterway has its confluence with the Fish River (approx. 500m). Rain gardens are an effective method of removing pollutants present in urban runoff such as

litter, sediments, nutrients and metals. The reference group viewed a recently installed Rain garden in the Orange Council Car Park and it is thought that the Oberon Council Car Park behind the IGA supermarket would be an ideal location for a rain garden.

5. COMMUNITY SERVICES LIBRARY The Library Community Display area is currently exhibiting World War 1 memorabilia. St Josephs Central School will then have a display during May. A Library Survey has been developed to gauge the community use of the Library, their opinions on its recent renovations, and services that are provided. The Survey will be available to Library Visitors from Monday 13 April for 8 weeks. The feedback received will be used as part of the Oberon 2015 Community Strategic Plan.


63 | P a g e

COMMUNITY TECHNOLOGY CENTRE The Community Newsletter continues to be developed and distributed on a monthly basis with a continued increase for business advertisements received. Council would like to thank the Oberon Men’s Shed for their continued support with folding of the Newsletter each month. 14.05 STATEMENT OF INVESTMENTS

File No: Financial Management/Investments/Register Author: Tim Booth, Management Accountant Summary Reporting the Statement of Investments as at 31 March 2015. Recommendation That report item 14.05 is received as information. Comment Interest accrued on investments for the month of March came to $17,757 with an average interest rate of 3.41% performing above the 90 day Bank Bill Swap Rate of 2.28%. Interest receipted for the month of March on Term Deposits matured totalled $14,826. The Reserve Bank of Australia (RBA) chose to leave interest rates on hold at it’s meeting this month, surprising some market participants that had factored in another rate cut occurring. The RBA continues to face the trade off between maintaining a level of control over house prices and at the same time support growth in the non mining sectors of the economy as we navigate away from the highs of the mining boom. A weaker Australian dollar, growth in business lending and low inflation provided the RBA with enough reason to avoid a further rate cut at this stage. However, factors such as the declining terms of trade, lower commodity prices and subdued wages growth has some economists forming the view that at least one more rate cut will be imminent, possibly as soon as the next RBA meeting.

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%

4.50%

Oberon Council Annualised Monthly Return vs 90 Day BBSW

14/15 90 Day BBSW

14/15 TD % Monthly Return

13/14 90 Day BBSW

13/14 TD % Monthly Return


64 | P a g e

At 31 March 2015 $8,746,243 was invested, as shown on the following Statement. Investment movements in March saw the maturity of deposits with ING Ltd and Bankwest, and a new deposit made with Bankwest.

Institution Date of

Investment Interest

rate Date of Maturity

Value at 31/03/2015

Bank

CBA Business Online Saver 01/03/2015 2.40% 31/03/2015 $546,243

Active Term Deposits

ING Bank 26/09/2014 3.52% 24/03/2015 -

Bank of Queensland 22/10/2014 3.50% 21/04/2015 500,000.00

Bankwest 28/10/2014 3.40% 10/03/2015 -

Bank of Sydney 18/11/2014 3.45% 7/04/2015 500,000.00

ING Bank 25/11/2014 3.57% 5/05/2015 500,000.00

Bank of Queensland 2/12/2014 3.55% 2/06/2015 500,000.00

ING Bank 9/12/2014 3.55% 16/06/2015 500,000.00

IMB 14/01/2015 3.40% 20/05/2015 500,000.00

IMB 14/01/2015 3.40% 24/06/2015 500,000.00

AMP 13/01/2015 3.40% 14/07/2015 500,000.00

Maitland Mutual 13/01/2015 3.50% 28/07/2015 500,000.00

Arab Bank 13/01/2015 3.45% 11/08/2015 500,000.00

National Australia Bank 15/01/2015 3.49% 25/08/2015 500,000.00

National Australia Bank 27/01/2015 3.42% 25/08/2015 500,000.00

AMP 10/02/2015 3.30% 18/08/2015 500,000.00

Wide Bay Ltd 24/02/2015 3.05% 8/09/2015 500,000.00

Bankwest 10/03/2015 3.10% 10/07/2015 500,000.00

Total $7,500,000

FIIG Securities - Octagon 25/10/2005 0.00% 30/10/2015 700,000

Total $700,000

Total Investments $8,746,243

Investment movements in March 2015 saw the maturity of deposits with ING Bank and Bankwest, with a total of $14,826 interest received.

ING Bank 26/09/2014 3.52% 24/03/2015 $500,000 $8,631

Bankwest 28/10/2014 3.40% 10/03/2015 $500,000 $6,195

Total $1,000,000 $14,826

The following new deposit was made with Bankwest:

Bankwest 10/03/2015 3.10% 10/07/2015 $500,000

Total $500,000


65 | P a g e

I certify that the investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulations 2005, and Council's Investments Policy. Lynette Safranek Responsible Accounting Officer 14.06 MAYFIELD ROAD PROJECT – PROGRESS REPORT

File No: R12 Author: Chris Schumacher, Works and Engineering Director & Ian Tucker, Works Manager Summary This report outlines the current construction progress and accumulative expenditure on the reconstruction and sealing of the $1.6M Mayfield Road Project. Recommendation That report item 14.06 is received as information. Comment Construction activity on the Mayfield Road Project has now entered week 13 of the originally estimated 12 – 13 week construction period. Since the commencement of the Project in January we have had good weather, this has allowed staff to ramp up road works which will see the physical road completed and bitumen sealed on both approaches to the Wisemans Creek crossing. Current works in progress is as follows: 20/10mm Bitumen seal has now been applied to 3.6km of the 4km section of Mayfield Road

Signage Speed Advisory Assessment / Design is currently being undertaken for curve advisory signage purchase and installation

The entire 3.6km road pavement has now been swept free of loose stones

Guide posts have been installed post pavement sweeping

Spotting out of the centre line for line marking is in progress, with line marking to be undertaken post Wisemans Creek Crossing construction

Minor bitumen pavement defects to be rectified Works during the next two weeks will include: Further implementation of sedimentation control structures around the Wisemans Creek

The creation of a diversion channel around the Wisemans Creek construction site, to divert creek flows pre-construction activity

The commencement of excavation and dredging works within Wisemans Creek, creating the footprint for the new creek crossing

The construction of formwork and tying of steel cages in readiness for concrete in-situ pouring of the crossing platform and headstocks


66 | P a g e

Earthworks on both the northern and southern sides of Wisemans Creek to facilitate the new road approaches to the crossing

Delivery to site, 24 x 2.2 tonne pre-cast concrete deck cells Progress Works – Wisemans Creek Crossing As previously advised the works have, up until now, been delayed on the Wisemans Creek section, due the environmental assessment and approval process to allow construction work to commence. Approval was formally granted by Department of Primary Industries (DPI) on Monday 6 April 2015 and permit was signed by the Works & Engineering Director providing the mandatory 3 day notification process for commencement of works to begin Monday 13 April 2015. The construction of the new crossing will involve a 3-cell wide, 8-cell long structure, 24 cells in total (each cell being the dimensions of 3.0m wide x 1.8m high). The new crossing will be approx. 30m upstream from the existing crossing, improving the road alignment. Financial Update As of 10 April 2015, expenditure on this project was $806,651.03. This figure is an accumulative expenditure figure and it is likely there may be some costs already incurred which are not yet included in this figure, e.g. internal and external plant costs, gravel purchases, consultants, purchase of box culverts. It is expected the project will be completed in the vicinity of $1.1 million to $1.2 million. To date the projected expenditure on this project will see a cost saving in which may be permitted for reallocation to another road, subject to formal approvals. Further project status reports will be brought to the next Ordinary Meeting of Council 19 May 2015. 14.07 COUNCILLOR REQUEST FORMS

File No: Governance/Councillors Author: Alan Cairney, General Manager Summary Providing an update on the status of Councillor Request Forms submitted during the last month. Recommendation: That report item 14.07 is received as information. Comment Details are provided on the status of Councillor Request Forms (CRF) submitted during February. Any CRF which have not been actioned will be reviewed by the General Manager, appropriate Director and the relevant Councillor. These will be reviewed at monthly Informal Briefing Sessions. The following is a summary listing of the CRF received during November, and includes where appropriate any emails or verbal requests for information/complaints.


67 | P a g e

COUNCILLOR SUMMARY OF REQUEST ACTION / OUTCOME

McCarthy

3 Mar 15

Fallen Tree on Walking Track on Lowes Mount Road between tip entry towards Black Bullock closer to tip end.

WED - Tree was cut up with chainsaw and taken to waste facility 4 March 2015.

McCarthy

3 Mar 15

Information - why are Council not using the 2D technology graders on the 4km Mayfield Rd construction at current date 3 March 2015.

WED- Council is currently using the 2D technology on graders to the best of the operators abilities, whilst it is noted further training is required in this area - the WED is investigating further training for operators.

McCarthy

4 Mar 15

Can the drain at roundabout at O'Connell Road be cleaned out properly once and for all as it blocks and builds up again and again. Water over road. (Drawing attached).

WED - Ian Tucker and Scott Rowlandson investigated and will modify the drain to alleviate the flow of stormwater during a heavy rainfall event.

Lord

6 Mar 15

Ross St resident provided sample of tap water. Most days water is not clean and odd taste. They have had plumbers in and would like further inspection and some feedback from Council.

WED - Investigated and it was found to be an internal pipe at the premises.

Doney

10 Mar 15

Some trend analysis of Internal and External reserves over past 5 - 10 yrs and projected 5 - 10 yrs on single line graph. Two further line graphs for trend of individual external and internal items.

FCSD - Information included in Monthly Activity Report to the 21 April 2015 Ordinary Meeting

Sajowitz

26 Mar 15

Health Council have been assigned a task of assisting Oberon Ambulance Service to make sure that both urban and rural residences are easily identified. Using information from Cowra Website, further assistance is required to help clarify this matter.

PDD & FCSD - There are no enforceable requirements regarding property identification. Oberon Council abide by the Geographical Names Board requirements at the time of a subdivision. We will endeavour to include a statement on our Website to ‘encourage’ the community to display their numbers in an appropriate manner to assist emergency services. The Oberon Health committee is likely to partner with Council to encourage this initiative.

FCSD = Finance & Community Services Director GM = General Manager PDD = Planning & Development Director WED = Works & Engineering Director


68 | P a g e

There may be other requests missing off the summary listing, and individual Directors have been instructed to refer requests to the Executive Coordinator to record these requests. However minor requests which are dealt with in normal or routine day to day operations are not listed or recorded.

15. URGENT BUSINESS Summary In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only if:

a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great

urgency. Recommendation: That Council consider the following matters as they are considered to be of an urgent nature requiring immediate consideration by Council

16. CLOSED SESSION / CONFIDENTIAL REPORTS Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting. The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors) (b) The personal hardship of any resident or ratepayer (c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business (d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or (ii) Confer a commercial advantage on a competitor of the Council, or (iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law (f) Matters affecting the security of the Council, Councillors, Council staff or Council property (g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land. There are no Closed Session Reports listed for Council’s consideration.


69 | P a g e

17. CLOSURE OF MEETING The Meeting closed at …. The next Ordinary Meeting of Oberon Council will be held on: Tuesday 19 May 2015 commencing at 5.30pm in the Oberon Council Chambers 137 – 139 Oberon Street, Oberon.

150421 agenda and business papers 21 april 2015 … · agenda and business papers ... black springs...

Documents