15-16 svusd athletic handbooks3.amazonaws.com/vnn-aws-sites/10363/files/2016/02/... · ab 1575...

SADDLEBACKVALLEYUNIFIEDSCHOOLDISTRICT

2015‐2016

ElToroHighSchoolLagunaHillsHighSchoolMissionViejoHighSchool

TrabucoHillsHighSchool

June 2015RedText

indicateschangesoradditionalinformationinthe2015‐2016SVUSDAthleticHandbook

STATEMENTOFPHILOSOPHY

SaddlebackValleyUnifiedDistrictathleticprogramsaredesignedtoprovidestudentswiththeopportunitiestodevelopbothphysicalandmentalstrength.Webelievethatasuccessfulathleticprogramhelpsourathletesdevelopasenseofpride,self‐confidenceandencouragesleadershipskills.Ourathleteslearnaself‐disciplinewhichwillhelpthemthroughtheiradultlife,wheretheabilitytomaintainpoiseandself‐controlinallsituationsisvitallyimportant.Weencourageallathletestostrivetoexcel,andhelpthemtounderstandthatthepathtosuccessishardworkanddetermination.SportsmanshipisakeycomponenttoourathleticprogramandallourathletesarerequiredtoworkdiligentlytoachievebothindividualandteamgoalsandmeettheathleticstandardsoftheDistrict.

Interscholasticathleticsisavoluntaryprograminwhichparticipationisaprivilegeandnotaright.Accompanyingthatprivilegeistheresponsibilityoftheathletetoconformtothefollowingguidelinesestablishedforallparticipantsintheathleticprogram.

Webelievethemostimportantresultofcompetitionisthedevelopmentoflife‐longvaluesandskills.

Webelievewinningisanattituderesultingfromoptimumpreparation,concentratedeffort,andadeepcommitmenttoexcel.

TOP10RULESFORCOACHESANDADVISORSTOLIVEBYThisisafriendlyreminderofDistrictpoliciesandproceduresthataretobefollowedbyallsports,band/cheercoachesandprogramadvisors:

1. Coachesarenottoorderequipment,supplies,materials,payfortournaments,lodging,etc.withoutpriorapprovalfromschooladministration/ASB.Requisitionsshouldbesubmittedtotheappropriateindividual(ASBoffice,AP,AthleticDirector,Principal)

2. Coachesarenottoacceptormaintainanytypeofacreditaccountwithvendors.Undernocircumstancesarecoachestoreceiveapercentageoftotalsalesincashormerchandise.Ifthispracticeoccurs,coachesriskterminationandvendorsrisktheabilitytodofuturebusinesswithSVUSD.

3. Allreimbursementsforpre‐approvedtournamentexpenditures,food,lodging,transportation,supplies,equipment,etc.needtobeprocessedthroughtheASBofficeorDistrictOffice.Siteadministrationcanassistwiththepaperworkpriortoatournament/expenditure,whichmakesiteasytoprocessreimbursementsaftertheevent.

4. Forsports/programswithanon‐profit501(c)3Booster/ParentOrganizationanannualBooster/ParentOrganizationAuthorizationofRenewalapplicationmustbeapprovedbytheprincipalandonfileattheDistrictOffice. Booster/ParentorganizationsmustberegisteredwiththeCaliforniaStateTreasuryDepartmentandadheretoall

staterequirementsforoperation. Booster/ParentorganizationsarerequiredtosubmittotheDistrictacopyoftheirbylawsandIRSfilingseach

year. AnindependentauditbyaCPAorCFAistobeconductedeverytwoyearswiththefindingssubmittedtothe

District.

5. InaccordwithBoardAdministrativeRegulation1230(AthleticHandbookpage17),booster/parentorganizationsfinancialrecordsmaybereviewedbysiteandDistrictadministrationatanytimeandmustbeprovideduponrequest.

6. NoSVUSDemployeeistobeasignerona501(c)3booster/parentorganizationcheckingaccount,norcananySVUSDemployeemaintainaseparatecheckingorbankaccountonbehalfoftheirschoolsportsteam,performancegrouporclub.

7. InaccordwithBP1230,undernocircumstancesshallparentorganizations,501(c)3booster/parentorganizationsortheirindividualmembershireapersontobeaDistrictemployeeorpayanyDistrictemployeedirectly.“Pay”includesallformsofcompensation,includingbutnotlimitedto,salarysupplementsortangibleobjects.Reimbursementsfromparentorganizationsor501(c)3booster/parentorganizationstocoachesshouldbeminimal($200maximumasoutlinedinBP3310);instead,purchasesshouldbemadethroughASBorbybooster/parentorganizationsdirectly.

CIFRule508.PENALTYFORIMPROPERCOACHINGCOMPENSATION‐Anyteam,coachedbyanypersonreceivinganypartofthesalaryforcoachingfromotherthanschoolfundswithouttheapprovaloftheschool’sgoverningboard,isineligible.(RevisedFebruary2009FederatedCouncil)

8. Anywritteninformationsenttoparentsrelatedtomonetarydonationsmusthavepriorsignedapprovalbythesiteadministration.

9. TransportationdonationsshouldbemadetoSVUSDseparatefromsportcontributions.Withouttransportationdonations,athletictransportationmaybereducedoreliminated.

10. CoacheswillbecompensatedattheDistrictSVEAcontractrateforin‐seasonduties.Noadditionalpaymaybeearnedforin‐seasonduties(exceptforCIFplay).Allcoachcompensationforout‐of‐seasondutiesmustbeorganizedandpaidthroughSVUSDCommunityServicesDepartmentviasubmissionofFormA.

RecentLegislativechangesthatallcoaches/employeesmustadhereby: AB1435(Chapter520/2012)addsathleticcoaches,athleticadministrators,orathleticdirectorsemployedbyany

publicorprivateschoolthatprovidesanycombinationofinstructionforkindergarten,orgrades1‐12tothelistof"mandatedreporters"forincidentsofsuspectedchildabuseorneglect.Schooldistrictsarenotrequiredtoprovidetrainingformandatedreportersregardingthisresponsibility,butarestronglyencouragedtodosoand,iftrainingisnotprovided,mustreporttotheDepartmentofEducationastowhyitisnot.Employersmustprovideastatement,tobesignedbytheemployee,informingtheemployeethatheorsheisamandatedreporterandinformingtheemployeeofhisorherreroutingobligations.

AB1575(Chapter776/2012)prohibitsapupilenrolledinapublicschoolfrombeingequippedtopayapupilfeeforparticipationinanyeducationalactivity,requiresschooldistrictstouseauniformcomplaintprocesstoidentifyandrefundillegallychargedfees,andrequiredpublicschoolstoestablishlocalpoliciesandprocedurestoimplementthebill'sprovisionsonorbeforeMarch1,2013.

TABLEOFCONTENTSI. RoleofAthleticPersonnel

A.Principal..................................................................................................................................................................................................Page1

B.AthleticAdministrator....................................................................................................................................................................Page1

C.AthleticDirector................................................................................................................................................................................Page1

D.Coaches1. ConductofCoaches.......................................................................................................................................................................Page22. CodeofEthicalConductAR4127,4227..............................................................................................................................Page33. ExpectationsofCoaches..............................................................................................................................................................Page44. Coach’sExpectationsForStudentAthletes.......................................................................................................................Page55. Policies...............................................................................................................................................................................................Page56. HeadCoach

PositionResponsibilities,ProgramResponsibilities....................................................................................................Page57. Hazing................................................................................................................................................................................................Page68. AssistantCoach

ProgramResponsibilities...........................................................................................................................................................Page79. PhysicalContactWithAthletes................................................................................................................................................Page7

E.CoachesCompensationsIn‐Season,OutofSeason..................................................................................................................................................................Page7

F.StudentDonationsStudentFees,Donations,Contributions&Fundraising......................................................................................................Page8

II. GoverningRulesandRegulationsA.CIF/District/School

1. AthleticEligibility..........................................................................................................................................................................Page92. AthleticClearance..........................................................................................................................................................................Page93. HardshipWaiver.........................................................................................................................................................................Page104. AcademicWaiver........................................................................................................................................................................Page105. StudentEligibility/IneligibilitySchedule.........................................................................................................................Page10

B.AthleticPeriodAthleticPeriodResponsibilities..................................................................................................................................................Page10

C.DismissalfromaTeamAthleticReviewBoard.....................................................................................................................................................................Page10

D.AthleticClearance1. StandardsofAthletes................................................................................................................................................................Page112. SubstanceAbusePolicyforStudents.................................................................................................................................Page12

BoardPolicy,Procedure..........................................................................................................................................................Page123. AthleteandParentComplaintProcedure

Player‐Coach,Player‐Coach‐Parent,Player‐Coach‐Parent‐AthleticDirector,Appeal.................................Page134. CIFBylaw510–UndueInfluence........................................................................................................................................Page14

III. FinancesA.Vendors

1. BoardPolicyandAdministrativeRegulations3315“RelationswithVendors”.............................................Page15

B.Booster/ParentOrganizations1. GuidelinesforBooster/ParentOrganizations...............................................................................................................Page17

LegalRequirements,LawsforBooster/ParentOrganizations,Financial/AccountingProcedures.......Page172. BPandAR1230“SchoolConnectedOrganizations”...................................................................................................Page19

IV. LiabilityandEmergencyProceduresA.Negligence...........................................................................................................................................................................................Page21

B. EmergencyCards.............................................................................................................................................................................Page22

C. InjuryReport“911”InsurancePolicy,InjuryProcedures............................................................................................................................Page22

TABLEOFCONTENTSIV. LiabilityandEmergencyProcedures(continued)

D.AthleticTrainersTrainer’sResponsibilities..............................................................................................................................................................Page23

E.ConcussionFactSheetsforCoaches.....................................................................................................................................Page24

V. TransportationA.TransportationRequest..............................................................................................................................................................Page25

B.TransportationSchedulingGuidelines..............................................................................................................................Page25

C.AthleticTransportationDonationAthleticTrips,FieldTripRoster.................................................................................................................................................Page26

D.GuidelinesonTransportingStudents.................................................................................................................................Page26

E.Safety…...................................................................................................................................................................................................Page27

F.Overnight/Out‐of‐StateFieldTrips......................................................................................................................................Page27

VI. HiringProceduresA.HiringofCoaches............................................................................................................................................................................Page27FundingSource,EmploymentStatusattheTimeofRecommendation....................................................................Page28

B.HiringProcess1. StipendsCategories,Two‐SportsStipends,StipendsPlusRequiredFringeBenefits,StipendforSVUSDTeacher,CoachingatAnotherSchool,CIFStipends......................................................................................Page282. DistrictSupportofCostsforAwayCompetitionsatCIF,Masters,State&NationalsCoaches,

StudentAthletes……….................................................................................................................................................................Page293. RequirementsforValidCPR/FirstAid/SteroidPhysiology/WaterSafety&ConcussionCertificationActivitySupervisorClearanceCertification,Option#1,Option#2......................................................................Page30

C.ProceduresforExtraDutyAssignmentsandRetirees..............................................................................................Page30

D.ProceduresforHiringSVUSDCertificatedorReturning“Walk‐On”ClassifiedEmployees/VolunteerCoaches..................................................................................................................................................Page30

E.ProceduresforHiringNew“Walk‐On”ClassifiedEmployeesAsCoaches/Volunteer Coaches.................................................................................................................................................................................................Page31

F.ProceduresForAcceptingVolunteersAsCoaches......................................................................................................Page31

VII. CommunityRelations/AdvertisementsBPandAR1325AdvertisingandPromotionPublicInformationMaterials..................................................................Page32BP1700RelationsBetweenPrivateIndustryandtheSchools...........................................................................................Page33

VIII. FrequentlyAskedQuestionsHazing……....................................................................................................................................................................................................Page35ContactwithAthletes.............................................................................................................................................................................Page35Fees……….....................................................................................................................................................................................................Page35SchoolConnectedOrganizations......................................................................................................................................................Page37TransportingStudents..........................................................................................................................................................................Page37HiringProcedures....................................................................................................................................................................................Page37

IX. FormsTableofContents......................................................................................................................................................................................Page39

A. AthleticCoaches/SpecialGroupsRequiredPaperwork............................................................................................Page40‐46B. AthleticBooster/ParentOrganizations/PTSORequiredPaperwork..................................................................Page47‐54C. StudentAthleteRequiredPaperwork..............................................................................................................................Page55‐58D. TransportationForms,Exemptions,Letters..................................................................................................................Page59‐64E. ExtraDutyJobCodes,StipendAmountsbySeasonofSport...................................................................................Page65‐66F. CIFPayCalculationSheet...............................................................................................................................................................Page67G. Over‐nightFieldTripRequired/StateCompetitionPaperwork............................................................................Page68‐71H. SchoolAccident/InjuryReport....................................................................................................................................................Page72I. AthleteandParentComplaintForm.........................................................................................................................................Page73J. Pre‐ParticipationSportsScreeningEvaluation....................................................................................................................Page74

SVUSDrevisedJune2015 P a g e |1

II. ROLE/RESPONSIBILITIESOFATHLETICPERSONNEL

A. PRINCIPAL

1. ThePrincipalofmemberschoolsshallverifytheamateurstandingandeligibilityofeachmemberoftheirteams.AllCIFSouthernSectioneligibilityrulesapplyinallgamesincludingpractice,scrimmage,league,tournamentandplayoff.

2. ThePrincipalshallverifytheathleticeligibilityofastudentwhohastransferredtoanotherschoolwhenrequestedtodosobyanadministratorfromthesecondschool.

3. ThePrincipalshallnotifytheCIFSouthernSectionOfficeinwriting,immediately,ofincidents,forfeituresandthereasonsforsame,withcopiessenttotheopposingschool.

4. AccountabilityRule‐ThePrincipalisaccountablefortheinterscholasticathleticprogram.ThePrincipal,ineffect,istheCIFRepresentativeoncampus.

5. ThePrincipalshallensurethatallcoachesmeetallrequirementsandareclearedforemployment/servicepriortobeginninganassignment.

6. ThePrincipalshallprovideproperoversightofallAthleticbooster/parentorganizationsandindependent501(c)(3)schoolconnectedorganizationsthatsupportstudentathletics.

7. ThePrincipalwillmonitorstudentdonations,contributions&fundraisingguidelinescomplianceinaccordwiththeStateofCaliforniaConstitutionandSVUSDpolicies.

B. ATHLETICADMINISTRATOR/ATHLETICS

1. Administersthephysicalandacademicrequirementsofeligibilityforparticipationineachsportandverifieseachathlete'seligibility.

2. TheadministratorinchargeofathleticswillworkwiththeAthleticDirectorwhenanathleteviolatesschoolregulationsand/ortheathleticcode.DecisionsconcerninganappealwillalsobemadeinconjunctionwiththeAthleticDirector.

3. Responsibleforadministeringallinterscholasticpoliciesandproceduresworkingwithintheconfinesoftherulesandby‐lawsoftheCIF.

4. Responsibleforallimprovementsofadequatefacilities,thisincludessubmittaloftherequiredFacilityModificationform,asnecessary.

5. ResolvesconflictsthatmaydevelopfromtimetotimewithintheAthleticDepartment.

6. Attendsallvarsityhomeathleticcontestsand/orarrangesforpropersupervisionofhomeathleticcontestsbyadministrativepersonnel.

7. Providesleadershipintheselection,assignmentoversight,andevaluationofathleticcoachesandstaffmembers.

8. Developsandplacesintooperationappropriaterulesandregulationsgoverningtheconductofathleticactivities.

9. ProvidesleadershipandoversightinpartnershipwiththeAthleticDirectorofallsportsbudgetsandvoluntarystudentcontributions.

10. Workswiththeschoolprincipaltoensurethatallcoachesmeetallrequirementsandareclearedforemployment/servicepriortobeginninganassignment.

11. ProvidesoversightofAutomaticExternalDefibrillator(AED)programensuringcoachesareproperlytrained,andallschoolstaffisinformedofAEDlocations.

12. WorkswiththeschoolPrincipaltoensureproperoversightofallathleticbooster/parentorganizationsandindependent501(c)(3)schoolconnectedorganizationsthatsupportstudentathletics.

13. Assisttheschoolprincipalwiththemonitoringofstudentdonations,contributionsandfundraisingguidelinescomplianceinaccordwiththeStateofCaliforniaConstitutionandSVUSDpolicies.

C. ATHLETICDIRECTOR

1. Worksunderthedirectionofthehighschooladministratorinchargeofathletics.

2. AthleticDirectorshallsuperviseandcoordinatethetotalathleticprogram.

3. AthleticDirectorshallkeepthecoachesinformedofthecurrentrulesandregulations.


4. AthleticDirector,togetherwiththeadministratorinchargeofathletics,willrepresentthehighschoolatallleaguemeetingsandCIFmeetings.

5. AthleticDirectorwillworkwiththeadministratorinchargeofathleticswhenanathleteviolatesschoolregulationsand/ortheathleticcode.Decisionsconcerninganappealwillalsobemadeinconjunctionwiththeadministratorinchargeofathletics.

6. Responsibleforthedevelopmentofallinterscholasticgameschedules.

7. Supervisesthecleaning,storage,andcareofallathleticequipmentalongwithmaintaininganup‐to‐dateinventory.

8. Arrangesalldetailsofvisitingteamneeds,asappropriate.

9. ParticipatesinspecialassignmentsandprojectsasrequiredbythePrincipalorDistrictadministration.

10. Arrangesthepracticeschedulesforcoachesonthefieldsandinthegymnasium.

11. Assumesresponsibilitytoseethatallathleteshaveaphysicalexaminationpriortothebeginningofeachseasonandassumesresponsibilityforprocessingallofthephysicalforms.

12. Responsible,alongwiththeadministratorinchargeofathleticsafterconsultingtheheadcoach,forthecancellationorpostponementofcontractedcontestsbecauseofnon‐playingconditions.

13. Obtainsofficialsandteamphysicians,asneeded.

14. Preparesandadministerstheathleticprogrambudget.

15. Approvesrequisitions,incooperationwithappropriatestaffmembers,forsupplies,uniforms,andequipment.

16. Overseestheathleticperiod.

17. Workswithcoachestodevelopindividualsportsbudgetsandmonitorsvoluntarystudentcontributions.

D. COACHES

1. ConductofCoaches

Aboveallelse,athleticsatthehighschoollevelisaneducationalendeavor.Athleteslearnlessonsthatservethemfortheirentirelives.

Amongthesearesportsmanship,perseverance,teamwork,andappropriateresponsestowinningandtolosing.Fortheselessons,eachcoachistheteacher.

Thecoachsetsthetonefortheselessons,andthecoach'sbehaviorservesasamodeltothecrowdand,mostofall,totheathletes.

AthleticCoachesintheSVUSDareexpectedtoreflectapositiveattitudeintheirapproachestoandthroughtheirinteractionswithofficialsandopponents.Therecanneverbejustificationforphysicalorverbalabuseofanathlete,norpersonaldegradationtoanystudentinanyform.Coachesareexpectedtotreateveryathletewithdignityandrespect.

TheBoardexpectsalldistrictemployeestomaintainthehighestethicalstandards,exhibitprofessionalbehavior,followdistrictpoliciesandregulations,abidebystateandfederallawsandexercisegoodjudgmentwheninteractingwithstudentsandmembersoftheschoolcommunity.Swearingandtheuseofobscenitiesarealwaysinappropriate,whetheratpracticeorduringanevent.Engagingininappropriatesocializationorfraternizationwithastudentorsoliciting,encouraging,ormaintaininganinappropriatewritten,verbal,orphysicalrelationshipwithastudentinprohibited.(BP4119.2,4219.21,4319.21)

UseofAlcoholoranyotherintoxicantsAthleticcoacheswillnotconsumealcoholoranyotherintoxicantspriortoorduringanyschoolorschoolrelatedevent.(Schoolrelatedeventsinclude,butarenotlimitedto,awardsnights,booster/parentmeetings,andall‐daytournamentsthatinvolveparentsand/orstudents.)

EjectionfromanAthleticContestUponejection,theheadorassistantcoachshallbedisqualifiedfromparticipatingintheremainderofthegameandwillbeineligiblefortheteam'snextcontest.Whenejected,thecoachmustleavethecontestsite.ThecoachmustturnintotheAthleticDirectoranIncidentReportform(formavailableonlineatCIFSS.ORG)thenextday.AnincidentreportwillbefiledwithCIF.


2. TemporaryAthleticTeamCoachesSaddlebackValleyUnifiedSchoolDistrictAR432741274227PERSONNELAtthefirstregularGoverningBoardmeetingorwithin30daysafterselectionofatemporaryathleticteamcoach,whicheverissooner,theSuperintendentordesigneeshallcertifytotheBoardthatalltemporaryathleticteamcoachesmeetthequalificationsandcompetenciesrequiredbylaw.(5CCR5594)

UpontherecommendationoftheSuperintendentordesignee,theBoardshallcertifytotheStateBoardofEducation,byApril1ofeachyear,thatthedistrictconformswithstaterequirementsgoverningtheemploymentoftemporaryathleticteamcoaches.(5CCR5594)

CompetenciesTheSuperintendentordesigneeshalldeterminewhetheratemporaryathleticteamcoachisknowledgeableandcompetentintheareasof:(5CCR5593)1. Careandpreventionofathleticinjuries,

basicsportsinjuryfirstaid,andemergencyprocedures

TheSuperintendentordesigneeshallestablishqualificationsinthiscompetencyareaasevidencedbyoneormoreofthefollowing:a. Completionofacollege‐levelcourse

inthecareandpreventionofathleticinjuriesandpossessionofavalidcardiopulmonaryresuscitation(CPR)card

b. Avalidsportsinjurycertificateorfirstaidcard,andavalidcardiopulmonaryresuscitation(CPR)card

c. AvalidEmergencyMedicalTechnician(EMT)IorIIcard

d. Avalidtrainer'scertificationissuedbytheNationalorCaliforniaAthleticTrainers'Association(NATA/CATA)

e. PracticalexperienceunderthesupervisionofanathleticcoachortrainerorexperienceassistinginteamathletictrainingandconditioningandbothvalidCPRandfirstaidcards

2. CoachingtechniquesTheSuperintendentordesigneeshallestablishqualificationsincoachingtheoryandtechniquesinthesportor

gamebeingcoachedasevidencedbyoneormoreofthefollowing:Completionofacollegecourseincoachingtheoryandtechniques

Completionofinserviceprogramsarrangedbyaschooldistrictorcountyofficeofeducationa. Priorserviceasastudentcoachor

assistantathleticcoachinthesportorgamebeingcoached

b. Priorcoachingincommunityyouthathleticprogramsinthesportbeingcoached

c. Priorparticipationinorganizedcompetitiveathleticsathighschoolleveloraboveinthesportbeingcoached

3. Rulesandregulationsintheathleticactivitybeingcoached

TheSuperintendentordesigneeshallestablishknowledgeoftherulesandregulationspertainingtothesportorgamebeingcoached,theleaguerulesand,atthehighschoollevel,regulationsofCIF.

4. Childoradolescentpsychology,whicheverisappropriatetothegradeleveloftheinvolvedactivity

TheSuperintendentordesigneeshallestablishcompetencyinknowledgeofchildoradolescentpsychologyasitrelatestosportparticipationasevidencedbyoneormoreofthefollowing:a. Completionofacollege‐levelcourse

inchildpsychologyforelementaryschoolpositionsandadolescentorsportspsychologyforsecondaryschoolpositions

b. Completionofaseminarorworkshoponhumangrowthanddevelopmentofyouth

c. Prioractiveinvolvementwithyouthinschoolorcommunitysportsprogram

TheSuperintendentordesigneemaywaivecompetencyrequirementsforpersonsenrolledinappropriatetrainingcoursesleadingtoacquisitionofthecompetency,providedsuchpersonsserveunderthedirectsupervisionofafullyqualifiedcoachuntilthecompetenciesaremet.(5CCR5593)


AdditionalCompetenciesforNoncertificatedPersonnelInadditiontothecompetencieslistedabove,theSuperintendentordesigneeshalldeterminethatanon‐certificatedpersonemployedasatemporaryathleticteamcoach:(5CCR5592)

1. HasnotbeenconvictedofanyoffensereferredtoinEducationCode44010,44011or44424,oranyoffenseinvolvingmoralturpitudeorevidencingunfitnesstoassociatewithchildren.

2. Isfreefromtuberculosisandanyothercontagiousdiseasethatwouldprohibitcertificatedteachersfromteaching,asverifiedbyawrittenstatement,renewableeveryfouryears,fromalicensedphysicianorotherpersonapprovedbythedistrict.

Non‐certificatedcoacheshavenoauthoritytogivegradestostudents.(5CCR5591)

CodeofEthicalConductEmployeesprovidingsupervisoryorinstructionalservicesininterscholasticathleticprogramsandactivitiesshall:(5CCR5596)

1. Showrespectforplayers,officialsandothercoaches

2. Respecttheintegrityandjudgmentofgameofficials

3. Establishandmodelfairplay,sportsmanshipandproperconduct

4. Establishplayersafetyandwelfareasthehighestpriority

5. Providepropersupervisionofstudentsatalltimes

6. Usediscretionwhenprovidingconstructivecriticismandwhenreprimandingplayers

7. Maintainconsistencyinrequiringallplayerstoadheretotheestablishedrulesandstandardsofthegame

8. Properlyinstructplayersinthesafeuseofequipment

9. Avoidexertingundueinfluenceonastudent'sdecisiontoenrollinanathleticprogramatanypublicorprivatepostsecondaryeducationalinstitution

10. Avoidexertingundueinfluenceonstudentstotakelighteracademiccourse(s)inordertobeeligibletoparticipateinathletics

11. Avoidsuggesting,providingorencouraginganyathletetousenon‐prescriptivedrugs,anabolic

steroidsoranysubstancetoincreasephysicaldevelopmentorperformancethatisnotapprovedbytheU.S.FoodandDrugAdministration,U.S.SurgeonGeneralortheAmericanMedicalAssociation

12. Avoidrecruitmentofathletesfromotherschools

13. FollowtherulesofbehaviorandtheproceduresforcrowdcontrolasestablishedbytheBoardandtheleagueinwhichthedistrictparticipates

CSBA:(12/903/92)6/97ADOPTED:11/06

3. ExpectationsofCoachesa. Emphasizetheidealsofsportsmanship,

ethicalconduct,andfairplaytoathletes.

b. Encouragethehigheststandardsofconductinathletes,andtakepromptcorrectiveactionwhenstandardsarenotmet.

c. Conductthemselvesatalltimesinanexemplarymanner,andchoosecarefullythelanguagetheyusewhilecoachingandworkingwithathletes.Coachesneedtoalwaysbeconcernedwiththeimagetheyportray,buteachcoachmustbeespeciallyawareoftheuseofinappropriatelanguageinfrontofstudents.Profanityisnotacceptable.

d. Usepositivemethodstogiveencouragement.

e. Showself‐disciplineandrestraintinstressfulsituationsinvolvingofficials,parents,andspectators.

f. Becourteoustovisitingplayers,coaches,andofficials.

g. Respecttheintegrityandjudgmentofofficials,andteachthisrespecttoplayers.

h. Beresponsibleforfosteringpositiverelationswithparentsandthepublic,rememberingthatnegativebehaviorinthecommunityreflectsontheathleticprogram,school,District,andcoach.

i. Usetact,diplomacy,andsensitivityinmaintainingaharmoniousrelationshipwithallschoolpersonnel.

j. Keepaproperperspectiveinworkingharmoniouslywithpersonnelfromotherareasofthecurriculum,encouragingathletesinsportscoachedbyothers,andintheiracademicendeavors.

k. Understandandaccepttherulesofthegameandregulationsofgoverningbodies.


l. Teachonlytacticsortechniqueswhicharelegalandsportsmanlike,inthespiritofthegame,toavoiddeliberateinjurytoanopposingplayer.

m. Avoidcontactingclassroomteachersforthepurposeofalteringgradesforacademicqualificationofathletes.

n. Whethersolicitationsaremadeonbehalfoftheschooloronbehalfofanothercharitableorganization,theBoardparticularlydesiresthatnostudentsshallbemadetofeeluncomfortableorpressuredtoparticipateinfund‐raisersorberequiredtopayafeetoparticipate.Staffisexpectedtoemphasizethefactthatdonations/fund‐raisersandindividualstudentcontributionsarealwaysvoluntary.Nostudentsshallbebarredfromanactivitybecausetheydidnotparticipateinfund‐raisingormakevoluntarycontributions.LegalReference:EDUCATIONCODE51520;ProhibitedSolicitationsonSchool

4. Coach’sExpectationsForStudentAthletesCoacheswillupholdCIFCodeofEthicsandSVUSDBoardPolicy5131.63prohibitingtheuseandabuseandrogenic/anabolicsteroidsandotherperformanceenhancingdrugs.

5. PoliciesPolicies,Rules&RegulationsEachcoachisresponsibleforknowingandunderstandingtheathleticpolicies,rulesandregulations.Coaches'philosophiesandproceduresshouldfollowthespiritaswellastheletteroftheDistrict,CaliforniaStateEducationCode,school,league,andCIFregulations.

CooperateswithotherCoachesCooperationisanessentialpartoftheschoolathleticprogram.Coacheswillcooperateandsupporteachotherinanethicalmanner,neversecondguessingorotherwisecriticizingcoachingability.

AthleticPolicies:InstructingandReportingEachcoachisresponsibletoinstructtheteamconcerningathleticpolicies.EachcoachwillreportinfractionsoftheathleticrulestotheAthleticDirectorandtotheAdministratorinchargeofAthleticsassoonaspossible.

Acoachmaypermit:1. Anathletetoparticipateinpractice

and/orgamesonfurloughdays.

Acoachwillnotpermit:1. Astudenttopracticeorparticipateona

teamwithoutadministrativeapproval.2. Athletestousenon‐school

transportationtoandfromathleticcontests.Anyexceptionsmusthaveprioradministrativeapproval.

3. AnassistantcoachtobeginorcontinueemploymentwithoutclearancefromSVUSDPersonnelverifyingthatallrequiredcertificationsarecurrent&valid.

4. AvolunteertoassistwithcoachingorinteractwithathletesatanytimewithoutclearancefromSVUSDPersonnelverifyingthatallVolunteer2paperworkhasbeensubmittedandapproved.

5. Thechargingofafeetostudentathletesasaconditionofplay.

6. Astudent,parent,booster/parentorganization,orvendortowriteacheckmadeoutinthecoachesname.Acoachwillalsonotacceptanycashorgiftfromastudent,parent,booster/parentorganization,orvendorunderanycircumstances.

PursuanttoBoardPolicy,ifacoachknowinglyviolatestheserules,theywillbesubjecttodisciplinaryaction.Thismayincludewrittenreprimand,suspensionwithoutpayorterminationofemployment.

6. HeadCoachPositionResponsibilitiesa. Assuresthattheassistant(s)knowsthe

CIFBlueBookrules,theAthleticCoachesHandbook,andallrulesandregulations.

b. Assuresthateachathletetryingouthashadaphysicalexam,hascompletedtheinsuranceandparentpermissioncard,andhasclearedanydebts.

c. Providesforthegeneralhealthandwelfareofstudentsinthesportandgivesappropriateattentiontoathleteswhoareinjuredorill.Eachcoachmustfilloutaninjuryreportformforeachinjuredathlete.

d. Supervisesathletesonallbustrips.Thisincludestravelingontheschoolbusbothtoandfromcontests.


e. Seesthatthemembersoftheteamaredressedappropriatelywhilerepresentingthehighschoolatathleticevents.

f. ClearswiththeAthleticDirectorthedeparturetimesfortripsthatinvolvelossofclasstime,andseesthatthefacultyisgivenadequateandappropriatenotice.

g. ExplainsallDistrict,CIF,andhighschoolathleticpoliciestoallmembersoftheteamandhasallathletescompleteandsigntheathleticcodeform.

h. PreparesascheduleforthefollowingyearpursuanttoCIFscheduledeadlines.ClearsanychangestotheschedulewiththeAthleticDirector.

i. Coachesareresponsiblefortheconductandsafetyofstudentsfromthetimetheycomeunderschoolsupervisionuntiltheyleaveschoolsupervision,whetheronschoolpremisesornot.

j. Submitalistofallawardwinnersnolaterthanoneweekfollowingthecompletionoftheseason.

k. Profanityisnotacceptable.

ProgramResponsibilitiesa. Administerstheentireprogram,

includingalllowerlevelteams.

b. Directstheassignmentsanddutiesofassistantcoaches.

c. Providesforthegeneralupkeepandprotectionofprogramequipment.

d. Conductsacompleteinventoryoftheequipmentusedinthesportattheendoftheseasonandworksdirectlywiththeequipmentmanagerinissuingandcollectingallequipmentanduniformsforhis/hersport.Seesthatalluniformshavebeenreturnedatthecloseoftheseason.

e. KeepsrecordsasrequestedbytheAthleticDirector,includingtakingrollandgradingstudentsifenrolledinanathleticperiod.

f. Prepareandsubmittherequiredelectronicbudget(seeFormssectionforsample)totheAthleticDirectorandAssistantPrincipaloverathleticspriortotheseasonofsport.

g. Strivestobuildgoodsportsmanshipanddevelopgoodpublicrelationsintheschoolandcommunity.

h. Developscriteriaforearningawardsinseasonofsport.NotifiestheAthleticDirector,players,andparentsofcriteria.Submitsalistofallawardwinnersnolaterthanoneweekfollowingthecompletionoftheseason.

i. Monitorstheathletebyregulargradechecks.

j. Providesforsupervisionofthelockerroomatthebeginningandendofeachpracticeandgame.(Forsafetyandsecurityreasons,makesureallteamroomsarelocked).

k. ReportsscorestoboththeAthleticDepartmentandlocalnewspapersonaweeklybasis.Thisincludesfinalrecordsattheendofeachseason.

l. AlertstheAthleticDirectororSchoolAdministratorinchargeofathleticstoanynewathleteorthedroppingofanathletefromtheprogram.

m. Followsschoolprocedureforathlete’stransitiontonewclassesatend‐of‐season.

n. Conductsapre‐seasonparentinformationalmeetingtopromotecommunication,reviewbudgetandshareexpectations.

o. Coachesstresstoparentsinpre‐seasonmeetingtheimportanceofpickinguptheirchildrenontimesothatthestudentathleteisnotleftalone.

p. Ifanathleteisejected,completetheIncidentReportformandsubmitittotheAthleticDirectorthenextday(formavailableonlineatCIFSS.ORG).

q. Mustsign"HeadCoaches'ClearanceStatement"verifyingthatyourstaffhasofficiallybeenclearedbySVUSD.

7. HazingHazingofstudents,initiationritesorpranksarenottobeencouraged,promoted,perpetuatedortolerated.(EdCode32050‐32051)Suchbehaviorcaneasilyescalateintopersonalinjuryordamagetoproperty.Hazingofstudentsbystudentsshouldnotbe


overlookedorignoredbycoaches.BP5131,AR5133.1,AR5144.1

CoachesmustinvestigateanyallegedhazingincidentsbyhisorherathletesandreportthefindingsbothtotheAthleticDirectorandAthleticAdministrator.ACIFIncidentReportformmustbesubmitted(formavailableonlineatCIFSS.ORG).

CoachesmustreadthestatementbelowonHazing,InitiationRites/Pranks.Statementtobereadtoallteamsonthefirstdayofpractice:

“Pranks,initiationrites,orhazingofteammateswillnotbetolerated.Suchbehaviorcaneasilyescalateintopersonalinjuryordamageofproperty.Anyviolationofthispolicywillbeconsideredasaseriousbreachofconduct.Yourpersonalbehaviorshouldpromoteteammoralsandunity.Asagoodteammate,weexpectyouasastudentathlete,toreportanyviolationsregardinghazing.Punishmentforhazingmayincludesuspensionordismissalfromtheteam.”

Examplesoftraditionalhazinginclude:1. Forcingindividualstoconsumeobjects

againsttheirwill;

2. Physicallabororabusivedemandsontheindividual;

3. Anyritualoractthatensuresacceptanceontoateam.

8. AssistantCoachResponsibilitiesProgramResponsibilitiesa. HaveknowledgeandunderstandingofCIF

rules,highschoolathleticpolicies,andallschoolrulesandregulations.

b. ReceiveclearancefromSVUSDPersonnelpriortoanycoachingorinteractionwithstudents.

c. Exercisepropercontroloverequipmentandmaterialsunderthecoach'sjurisdiction.

d. Strivetobuildgoodsportsmanshipanddevelopinggoodpublicrelationsintheschoolandcommunity.

e. Supervisetheshower/lockerroomatthebeginningandendofeachpracticeandgame.

f. Profanityisnotacceptable.

g. Coachesareresponsiblefortheconductandsafetyofstudentsfromthetimetheycomeunderschoolsupervisionuntiltheyleave

schoolsupervision,whetheronschoolpremisesornot.

9. PhysicalContactwithAthletesa. Coachesmustmakeeveryeffortsothatthey

areneveralonewithanathlete.

b. Whenteamorindividualactivityrequiresanovernightstay,theremustalwaysbeasamesexchaperoneinattendance.Undernocircumstanceshouldmembersoftheoppositesex,coachorathlete,shareamotelroom.

c. Coachesshouldpositionthemselvestoassuregoodandconstantsupervision.

d. Coachesneedtoavoidphysicalcontactwithathletesincludingbutnotlimitedtostretchingandmassaging.

E.COACHESCOMPENSATIONInSeasonAcoachshallnotbereimbursedforcoachingservicesfromanysourceotherthanschoolfundswithouttheapprovaloftheschool’sgoverningboard,andnotbesubjecttoanybonusarrangementdependentuponthesuccessoftheschool’steam.CoachesmaybepaidbywayofDistrictand/orASBaccount.Booster/ParentOrganizationsmaymakeadonationtotheschool’sathleticprogram,buttheycannotspecifythatthemoneyspecificallybeutilizedforaspecificcoach.

Anyteam,coachedbyanypersonreceivinganypartofthesalaryfromotherthanschoolfundswithouttheapprovaloftheschool’sgoverningboard,isCIFineligible.

OutofSeasonAllcoacheswhoreceivepayoutsideoftheirseasonofsportmustoperatethroughtheCommunityServicesDepartmentfollowingthesameproceduresasSummerConditioningiftheactivityinvolvesstudentparticipation.

Ifacoachisgoingtobecompensatedbythebooster/parentorganizationforworkingoutofseason,he/shemusthavetheamountlistedasalineitemintheirSports’budget,andthemoneymustbeavailablepriortothebeginningoftheassignment.AForm“A”isrequired,aswellassiteadministratorapproval.

Thecoachmayearnnomorethan$55.00perhour,andmaynothaveasessionlastinglongerthan100hours.Theamountchargedtothebooster/parentorganizationmaynotexceed$3.50perhourperathlete.ThepaymentmustbemadetotheCommunityServicesDepartmentpriortothestartoftheassignment.Thepaymentissubjecttothecurrent


15%deductionforservicesrenderedbytheCommunityServicesDepartment.Thepaymentwillalsobesubjecttoapplicablefringedeductions(thisamountvaries,andwillbeidentifiedpriortosubmissionofpayment).Inthiscasewherethebooster/parentorganizationispayingthefeesfortheathletes,itisstillmandatorythatallparticipantsregisterthroughtheCommunityServicesDepartmenttobeadequatelyinsured.Thistypeofactivityisreservedforathletesenrolledintheschool,andnootherathletesmayparticipateinthesesessions.(Iftheactivitydoesnotinvolvestudents,anditisoutsidetheseasonofsport,itcangothroughASBwithapprovalfromsiteadministration).

Inthecasethatacoachwantstorunapre/postseasonprogramandchargehis/herathletes,thesamestandardsofSummerConditioningwillapply.ThecoachwillneedtocompleteaForm“A”,andgetapprovalfromthesiteadministrator.

Importantitemstonote Coachesmaynotbecompensatedwithany

additionalfundsotherthanthecontractedstipendduringtheirseasonofsport.

Additionaldutieswhichdonotincludestudentparticipation,andareoutofseason,canberunthroughASB.

Anycompensationforactivitieswhichincludestudentparticipation,andisoutsidetheseasonofsport,mustberunthroughtheCommunityServicesDepartment.

F.STUDENTDONATIONSStudentFees,Donations,Contributions&FundraisingAthletics,Cheer,Band,CurricularPrograms

TheCaliforniaConstitutionrequiresthatpubliceducationbeprovidedtostudentsfreeofcharge,unlessachargeisspecificallyauthorizedbylawforaparticularprogramoractivity.Therefore,theSVUSDmaynotchargefeesforschoolprogramsandco‐curricularactivities,exceptforthoseprogramsoractivitieswhereafeeisspecificallyauthorizedbylaw.

Noschoolmayoffercoursecreditorprivilegesrelatedtoacurricularorextra‐curricularactivityinexchangeformoneyordonationsofgoodsorservicesfromthestudentorstudentparents/guardians.Norcancreditorprivilegesbewithdrawnforfailuretopaymoneyordonategoodsorservices.Thisincludesawardingextracredittostudentsforschoolsuppliesordonations.

Thelawdoesallowschooldistrictstorequestvoluntarydonationsandtoengageinfundraising

activitiesandprograms.Thesedonationsandfundraisingfinancialcontributionsarevoluntary,andallstudentswillbeallowedtoparticipateinschoolactivitiesandextracurricularactivitiesregardlessofwhethertheparentorlegalguardianmakesadonationorcontributionvoluntary.

Schoolsmayrequirestudentstoattendafundraisingevent,butifthestudentsareunabletoraisefundsfortheeventthestudentscannotbepreventedfromparticipatinginaneducationalactivity.

Studentsmaybeexpectedtoattendafundraisingconcert,forexample,iftheyareinthechoirthatislistedinthecoursesyllabusandonthecalendarofeventssolongasattendanceistheonlyrequirement.

Membersofanathletic,cheerorbandteam,forexample,maybeexpectedtohelpoutwithafundraisingsaleataback‐to‐schoolnight,openhouseorespecialeventjustasacoachmightexpectplayerstoattendpracticesandgames;however,thestudentscannotberequiredtoraisemoneyasaconditionofparticipationintheathletic,cheer,bandorcurricularprogram.

Booster/ParentOrganizations,foundations,communityorganizationsandotherassociationsthatprovidesupporttoaschooldistrictorschoolprogram/activityareprohibitedfromchargingfeesforstudentparticipationinextra‐curricularactivitiesorteamsports.

Nostudentwillbeprohibitedfrombeingamemberofanathleticteam,cheersquadorbandgroupasaconditionoftheschoolorteamnotreceivingadonation,contribution,ormeetingafundraisinggoal.

Nostudentwillbesubjecttoa“fairshare”monetarycontribution.

Coaches,advisorsorbooster/parentorganizationswillnotsendinvoicesortheliketostudents/parentsrequestingamonetarypayment,orsuggestthata“donation/contributionpaymentisdue.”

Thelawprohibitsaschoolfromrequiringstudentstomakeasecuritydepositorotherrequiredpaymentforauniform,costume,musicalinstrument,lock,locker,book,classapparatus,orotherequipment.

Thelawprohibitsaschoolfromchargingastudentforateamsportuniform.

Aschoolmustprovideafreeuniformtoanystudentwhoisamemberoftheschoolteam.


Thefreeuniformmustbesubstantiallythesameasthosethataremadeavailableforpurchase.Schoolsmayallowstudentstopurchasetheirownuniformsiftheywanttopurchaseuniforms.However,thepurchaseofauniformcannotbearequirementtoparticipateinasport.

AllSVUSDcoaches(athletics,band,cheer)willsubmittotheAssistantPrincipalofAthleticstherequiredprogrambudgetworksheetandacopyofthedonationletterprovidedtostudents/parentsatthebeginningoftheirseasonofsport.(seeFormssectionforsample)

III. GOVERNINGRULESANDREGULATIONSA.CIF/DISTRICT/SCHOOL

1. AthleticEligibilityTheheadcoachmustplaymanyroles.Thecoachshouldactasaliaisonbetweenthecommunityandschool,creatingapositiveenvironment.

ReadandunderstandtheCURRENTC.I.F.BlueBookoneligibility.IfyouhaveANYquestionsregardingeligibility,seetheadministratorincharge.TheTransferringStudentAthleticEligibilityformswillbeusedaspartoftheregistrationprocessateachhighschoolandmustbecompletedbytheparent/guardianofanystudentwhoenrollsinhighschoolafterthefirstdayofgrade9.a. AttendanceArea‐Studentmustliveinour

schoolattendancearea.Ifnot,thestudentmustcomplywithDistricttransferrequestpolicythatmustbeapprovedbythedistrict,thesiteprincipalwherethestudentresidesofficially,andthenewsiteprincipalwherethestudentisrequestingatransfertoattend.

b. ParentorGuardian("CourtAppointed")‐Studentmustlivewithparentor"courtappointedguardian".

c. ForeignStudent‐StudentmustbeenrolledinaCIFapprovedexchangeprogram.(CIFSouthernSectionsBlueBook#209.A(2)a‐d)

d. StudentmustmeetallofSVUSDeligibilityrequirements: 2.0GPAorbetterateachquartergradingperiod;

Nomorethan1"U"incitizenship; Nomorethan1"F"grade; Eligibilitywaivermayonlybeusedonetimeinthehighschoolthathe/sheattendsduringallfour(4)yearsofattendance.

e. PassedFour(4)Classes‐Twenty(20)unitswithaclassvalueoffive(5)unitsperclass.Onlyone(1)classofwhichcanbeathleticsorP.E.thepreviousgrading

period.Studentmustpassfour(4)classesthepreviousgradingperiod,maintaininga2.0GPAona4.0scale.

f. EnrolledinFive(5)Classes‐Studentmustbecurrentlyenrolledin25units.

g. Eight(8)Semestersofconsecutiveattendancefromthestartofthe9thgrade.(CIFSouthernSectionsBlueBook#204)

h. AgeRequirement Astudent,whose19thbirthdayisattainedpriortoJune15shallnotparticipateorpracticeonanyteamforthefollowingschoolyear.Astudentwhose19thbirthdayisonorbeforeJune14isineligible.

Astudentmaynotcompeteonafreshman(9thgrade)teamafterheorshehasreachedhisorher16thbirthdayonorbeforeJune15,2014.(CIFSouthernSectionBlueBook203.1)

Astudentmaynotcompeteonasophomoreorfrosh‐sophteamafterheorshehasreachedhisorher17thbirthdayonorbeforeJune14,2013.(CIFSouthernSectionBlueBook203.2)

Astudentunder15yearsofagemaynotplayonavarsityfootballteam;exceptbyCIFwaiver.

2. AthleticClearanceAllathletesmustbeclearedbeforetakingpartinanytryout,practice,scrimmageorcontest.Thefollowinginformationmustbeonfileintheathleticoffice:a. Athleticphysicalexamformb. Emergencycardc. Insurance/Parentconsentformd. PurchaseofASBcard(encouraged,not

required)e. Eligibility(grades,residence)f. AthleticCodeVerification

3. HardshipWaiversAhardshipisdefinedasanunforeseeable,unavoidable,anduncorrectableact,


condition,orevent,whichcausestheimpositionofasevereandnonathleticburdenuponthestudentorhis/herfamily.ThismustbeapprovedthroughtheCIFSouthernSectionoffice.

4. AcademicWaiverStudentswhoareutilizingawaiverarefullyeligibletopractice,participate,holdofficeand/orcompeteduringthisacademicquarter.Onceastudenthaschosentoutilizeaprobationarywaiver,thedecisionisfinalandcannotberevisedonceithasbeensignedbyanadministrator.

5. StudentEligibility/IneligibilityScheduleSecondarystudenteligibilityandineligibilitywillgointoeffectseven(7)workingdaysaftergradesaresubmittedtoInformationServices(DataProcessing).IneligibilitywillbecomeeffectiveontheMondayaftereachquartergradereportcardhasbeenmailedhome.Coacheswillreceiveagradingperiodcalendarfromtheguidanceoffice.

B.ATHLETICPERIOD

Theathleticperiodisdevotedexclusivelytoeligibleathletesandtheirtrainingforcompetitivesports.Districtpolicystatesthatanyathletethatbecomesineligibleduringthesemesterwillbetransferredoutoftheathleticperiodortheymaychoosetousetheirwaiver.

CIFandDistrictrulesprohibitanathletefromparticipatingintryoutswithouttheirathleticorphysicalclearanceonfile.

AthleticPeriodResponsibilityAccountabilityofstudentathletesismostimportant.Eachcoachmusthaveandusearollcardforeachstudentathlete.

Whenaplayerisaddedtoateamorisdroppedfromateam,theAthleticDirectormustbeinformedrightaway.Coachmustmakecontactwiththeathleteandguidancespecialists.Inaddition,thecoachmustpersonallycontacttheparentbeforedroppingtheathletefromtheclass.Thestudentearnscreditsfortheathleticperiodclassandisaccountableforattendingthroughtheendofthesemester,evenafterthecompetitiveseasonends.

C.DISMISSALFROMATEAM

Dependingontheseriousnessoftheincident,dismissalfromateammaybedonebytheCoachoftheteam,AthleticDirectororAdministrator.Suspension,additionalwork,counseling,etc.,arealternativewaysofdealingwithdisciplineproblems.Administrators,coachesandathletesshouldbefamiliarwiththeDistrictAthleticCode.Becauseoftheseriousnessandramificationsofsuspensionordismissal,dueprocessmustbefollowed. A24‐hourgraceor"coolingoff"period. Student/Athletecommunicationwiththe

headcoachofthesport. NotificationtotheAthleticDirector/

Administrator. Parentsnotifiedregardingcircumstances

andreasonsfortheaction. Athleteshouldbenotifiedofhisrightto

appeal. Athleteswhoaredismissedfromorquitany

sportmaynotparticipateinanothersportduringthesameseason.

Thereasonsforthispolicyaretoreducemisunderstandingbetweenallparticipants.ThedismissedathletestillhastherighttoappealhiscasetotheAthleticReviewBoard.(AthleticReviewBoard'spanelvariesfromschooltoschool.)

AthleticReviewBoardTheAthleticReviewBoardwasestablishedtosupporttheSVUSDAthleticCodeandStudentAthleteConductStandards,adocumentdevelopedtoensurethatathletesrepresentourdistrictinapositiveandappropriatemanner.Thedocumentdescribestheeligibilityrequirements,behavioralstandardsandexpectationsofanathletewhoparticipatesonaSVUSDschoolteam,andrequiresthesignaturesoftheathleteandparent.TheintentoftheAthleticReviewBoardistoprovideaprocessofreviewshouldanathletebedismissedfromanSVUSDschoolteamforhis/herviolationoftheAthleticCodeandStudentAthleteConductStandards.TheAthleticReviewBoardiscomprisedoffourmembers:twoteachers/coaches,anadministratorfromanotherSVUSDhighschoolandtheASBAthleticCommissioner(non‐voting).ForanyviolationoftheSVUSDAthleticCodeandStudentAthleteConductStandards,anathletemayhavehis/herathleticprivilegerevoked.


StudentswhowishtoappealthedismissalfromaSVUSDschoolteammustfollowthestepsoutlinedbelowintheorderlisted: MeetwithAthleticDirectorand/or

AssistantPrincipalofAthletics MeetwithPrincipal RequestareviewbytheAthleticReview

BoardThedecisionoftheAthleticReviewBoardisfinal.

D.ATHLETICCLEARANCE

1. StandardsofAthletesAthletesareobservedinmanyareasofschoolandcommunitylife.Anathletemustalwaysrememberthattheynolongerrepresentjustthemselves,butrepresentstheirteamandschool.Therefore,itisimportantthatanathlete’sattitudeandbehavior,bothatschoolandinthecommunity,beabovereproachsothatitwillbringcreditandhonortotheirteamandschool.

Thefollowingaretheprimaryresponsibilitiesandstandardsofallathletes:

a. Torememberthatparticipationinathleticsisaprivilegeandnotaright;assuch,theprivilegemayberevokediftheathletedoesnotabidebytheathleticcodeandfollowschoolanddistrictpolicies.

b. Anyconduct(knowntohaveoccurredduringorafterschoolhours)byanathletewhichbringsdiscredittohimself/herself,theteam,ortheschoolisnotacceptable,andmaybegroundsforsuspensionofathleticprivileges.TheathletemayasktheAthleticReviewBoardtoreviewthecaseifthereareextenuatingcircumstances.Actsthatdiscredittheathlete,team,andschoolare,butnotlimitedto,thefollowing: misbehavior useofalcohol/drugs/steroids/tobacco(includingchewingtobacco)

studentconvictedofacrime actsofviolence/vandalism schoolrelatedproblemsofadisciplinarynature

Studentsonschoolsuspensionareautomaticallyineligibletoparticipatein,orattend,anyschoolco‐curricularactivity.

c. Toalwaysshowclass,bemodestinvictoryandgraciousindefeat.Tomaintainpoiseandself‐controlatalltimes.Neverbeprofane,orcheat,orresorttoillegalorunethicaltacticsatanytime.

d. Totreatgameofficialswithrespectandcourtesyatalltimes.

e. Torememberthemainreasonyouareinschoolistolearnandmaintaingoodgradesinallclasses.Tohaveaproperattitudetowardyourschoolandshowrespectforallteachersandothermembersofyourschool’sstaff.

f. Toobserveallschool,district,andCIFpolicies,knowingthatseriousinfractionsmayresultinathlete’ssuspensionorremovalfromateambythecoachand/oradministration.

g. Hazingofstudents,fighting,pranksand/orhorseplayresultinginaninjuryordamagepropertyarenotconsideredinthebestinterestsofschoolspiritandwillbedealtwithaccordingly.Violationsofrequiredlockerroomconductwillnotbetolerated.Horseplayresultsinpersonalinjuriesanddamagesequipment,bothofwhichhurttheteam.

h. Conductonthebuswhiletravelingtoandfromcontestsisimportanttothemoraleandspiritoftheteam.Districtbusregulationswillbeadheredtoatalltimes.Violationsoftheseregulationsmayresultinsuspension.

i. Athletesareobligedtoobservetrainingrulesandrelationsasrequiredbytheircoaches.

j. Anyathletedroppedfromateamfordisciplinaryactionbeforetheseasonisovermaynotgooutforanothersportuntiltheseasonofthesportfromwhichhewasdroppedisover.

k. Whenanathleteistransferredtoaregularphysicaleducationperiod,i.e.from7thperiodto1stperiod,andfailstoattend,thestudentwillbeconsidertruantandwillbesubjecttoschooldisciplineprocedures.

l. Athletesarefinanciallyresponsibleforuniformsandequipmentissuedtothemandmustpayforanythingnotturnedinattheendoftheseason.Anyathletenotreturninggearwillnotbepermittedtoreceiveanotherequipmentissuedorgooutforanewsportuntiltheequipmentiseitherreturnedorpaidfor.The


athletemayalsonotreceiveanyawards.Allequipmentistobeturnedintotheequipmentmanagerinaccordancewithestablishedschoolguidelines.

m. Sportsmanshipo Becourteoustoall.Thiscanbe

illustratedbyrespectfullyaddressingofficialsandbyacceptinganextraresponsibilitywhenactingashost.

o Knowtherules,abidebyandrespectofficials'decisions.Thiscanbeaccomplishedbyacceptingyourroleasateacher,byunderstandingtherules,andbyutilizingappropriateavenuesforquestioningcalls.

o Winwithcharacterandlosewithdignity.Openlycongratulatecoachesandplayersofopposingteamsfollowingthegameandacknowledgegoodperformances.

o Displayappreciationforgoodperformancesregardlessoftheteam.Treatallteammemberswithrespectregardlessoftheemotionsthatoftenaccompanyathleticcontests.

o Exerciseself‐controlandbepositivewithyourteam.Thesamebehaviorexpectedingamesshouldalsobeenforcedinpracticeenvironments.

2. SubstanceAbusePolicyandProceduresforStudentsParticipatinginCo‐curricularActivities

InkeepingwiththegoalsofmaintainingtheschoolsoftheSVUSDfreefromalcohol,drugs,steroids,narcotics,andlook‐a‐likes,thefollowingpolicyexists:

BoardPolicyTheSuperintendentordesigneeshalltakeappropriateactionstoeliminatepossession,useorsaleofalcoholandotherdrugsandrelatedsubstancesorparaphernaliaonschoolgroundsoratschool‐sponsoredactivitiesandevents.Studentspossessing,usingorsellingalcoholorotherdrugsorrelatedsubstancesorparaphernaliashallbesubjecttodisciplinaryproceduresincludingsuspensionorexpulsionand/orreferraltolawenforcementinaccordancewithlaw,Boardpolicyandadministrativerelations.Inaddition,suchstudentsmaybereferredtoanappropriatecounselingprogram,transferredtoanalternativeplacement,assignedadditionalcommunityservice

hours,and/orberestrictedfromextracurricularactivities,includingathletics.(BP5131.6)

ProcedureWhenastudentwhoparticipatesinco‐curricularprogramsviolatesthissubstanceabusepolicy,thefollowingactionwilloccur:

a. Thestudentwillbeimmediatelysuspendedfora5‐dayperiodandwillberecommendedforexpulsionbytheprincipal.Thesuspensionmaybeextended.

b. Thestudentwillbeimmediatelysuspendedfromparticipationinallco‐curricularactivitiespendinganExpulsionPanelhearingandBoardaction,asappropriate.

c. Whenthestudentreturnsfromthesuspension,thestudentwillbeprovidedwith“termsandconditions”forhis/hercontinuedstayattheschoolsitependingtheExpulsionPanelhearingandBoardaction.

d. IftheExpulsionPanelfindsthattherearegroundsforexpulsionandtheBoardelectstoexpelthestudentbutsuspendtheexpulsion,thestudentmayreturntoaschoolsitebutwillbesuspendedfromextra‐curricularactivitiesfor180daysfromthedateoftheincident(180daysisequivalenttooneschoolyearandexcludesweekends,holidays,orsummer,winterandspringvacationperiod).

e. Astudentwillbeallowedtoparticipateinextra‐curricularactivitiesattheendofaspecifiedprovisionalperiod,ifhe/shecompletes“terms”and“conditions”specifiedbyPupilServicesandtheschoolsiteprincipalandapprovedbytheBoard(90daysisequivalenttoonesemesterandexcludesweekends,holidays,andsummer,spring,andwintervacationperiods).The“termsandconditions”continuethroughthefull180‐dayperiodasconditionofthestudent’scontinuingparticipationinextra‐curricularactivities.

f. “Termsandconditions”willincludeitemssuchasgradepointaverageimprovement,hoursincommunityservice,counseling,and/orworkdetail,termpapersonsubstanceabuse,andotheractivitiestocouldbegearedtowardsindividualneeds.


ForanyviolationofAthleticcode,theathletemayasktheAthleticReviewBoardtoreviewthecaseifthecircumstancesareextenuating.

3. AthleteAndParentComplaintProcedure

Forcommunicationnotspecifictoanindividualcoach,thefirstcontactforconcernsaboutanyphaseoftheathleticprogramistheAthleticDirector.Thismaybedoneeitherverballyorinwriting.

CommunicationconcerningDistrictathleticprogramsandpersonnelarewelcomedwhenmotivatedbyasinceredesiretoimprovethequalityofanathleticprogramand/oranathlete’sparticipationtherein.Pleaseadheretothefollowingdistrictathleticcommunicationprotocol:

1. Player‐CoachToempowerourathletestolearnpersonalresponsibility,theymustcommunicatetheirconcerns/questionsdirectlytotheircoachbeforehavingsomeoneelsedothisforthem.Complaintsregardinganindividualcoachmustbemadedirectlytothecoachbythecomplainant.Everyeffortshouldbemadetoresolvetheproblematthisstage.

2. Player‐Coach‐ParentIfanissuestillneedstoberesolvedafterstep1,theplayerandcoachshouldsetupameetingwhichwillincludetheparent(s)orlegalguardian(s)oftheplayer.Communicationwithacoachregardingaconcernshouldnevertakeplaceatorimmediatelyafteragameorevent.

3. Player‐Coach‐Parent‐AthleticDirector

Ifanissuestillneedstoberesolvedwithanindividualcoachafterstep2,pleasesubmitthecomplaintinwritingtotheAthleticDirectorandhe/shewillsetupameetingwithallthoseinvolved.Acomplaintformisavailableandattachedforyourconvenience.Thewrittencomplaintmustcontainthefollowing:a. Thenameofthecoachorthespecific

sport,levelofcompetition,and/orthegeneralathleticconcerninvolved.

b. Abriefbutspecificsummaryofthenatureofthecomplaintandthefactssurroundingthecomplaint.

c. Thecomplaintmustbesignedbythecomplainants(bothparent/guardianandathlete).

Pleasenotethatsincetheplayerandcoacharetheonlytwopeoplewhoworktogetheronadailybasis,bothshouldbeincludedinallcommunications.

Becauseplayingtimeandlevelorpositionplacementarethesoleresponsibilityofthecoach,anycomplaintorconcernwillbedirectedbacktotheheadcoach.

Appeal‐ComplaintsregardinganindividualcoachorprogramnotresolvedwiththeAthleticDirectorwillbereferredtotheschool'sadministratorinchargeofathleticsforresolution.Theadministratorinchargeofathleticsshallreceiveacopyofthewrittencomplaintandawrittenreportoftheeffortsmadetoresolvetheproblem.Thecomplainantshallreceiveawrittenresponse.Complaintsnotresolvedbytheschool'sadministratorinchargeofathleticswillbereferredtothesitePrincipal.

Reprisalswillnotbetakenagainstanyparentorstudentathleteforexpressingtheirconcernsorparticipatingintheathleteandparentcomplaintprocess.


GuidelinestoUnderstandingBylaw510‐UndueInfluence

Situation Do’s Don’ts

OpenHousesathighschools ‐ GeneralOpenHouse:Academics,StudentLife,etc.‐Athleticscanbeonecomponentofthetotalschoolprogramataschool‐wideOpenHouse‐CurrenthighschoolstudentsmayparticipateintheOpenHouse

‐ SportspecificOpenHouse‐AthleticsonlyOpenHouse‐Invitationonly“OpenHouse”

DirectcontactwithMiddleSchoolstudents:phone,email,letters,etc.

‐ Contactaftertheyarefinishedwithmiddleschool

‐ Coachescannotcontactmiddleschoolstudents

Visitationstomiddleschoolsbyhighschoolstaff

‐ AthleticDirectorsandAdministrators‐DiscusstheentireathleticProgram‐Currenthighschoolstudentsmayparticipateinthevisitation

‐ Coachescannotvisitmiddleschools‐Parents/Alumnicannotbeinvolved

Howtoholdcampsforunderhighschoolagestudents

‐ Canberunbyhighschoolcoaches‐Haveschoolname,nickname,schoolcontactinformation,etc.‐Coachesmustgetfacilitiesuseandinsurancecoverageseparatefromtheirpositionasahighschoolcoach

‐ Havecampsforunderhighschoolagestudentsthatpracticeorplaygameswiththehighschoolprogram

Howtoadvertiseyourathleticprograms ‐ Schoolwebsite‐FlyersdistributedbyAthleticDirectorstoMainOfficeoffeedermiddleschools

‐ Directemail,phonecalls,letters,etc.,tostudentsnotcurrentlyattendingyourschool‐Newspaper,website,billboards,etc.thatemphasizetheathleticprogramsinsteadofthetotalschoolprograms

Shadowing ‐ Randomlyplacestudentswhoareshadowingatahighschool

‐ Placestudentswhoareshadowingatahighschoolwithaspecificstudentatthatschoolidentifiedfortheirathleticexperience

“PopWarnerNights”,etc.(Studentsaregivenfreeadmissiontohighschoolsportingeventsiftheyweartheirjerseys;studentsarerecognizedinpre‐gameand/orhalftimeceremonies,etc.)

‐ Invitetheentirestudentbodyofafeedermiddleschool,orschools,andhostaMiddleSchoolNightatahighschoolsportingevent.

‐ Host“PopWarnerNights”becausetheinvitationsarespecificallydirectedtopotentialathletes,whoarebeinggivenbenefitsandrecognitionnotavailabletootherpotentialhighschoolstudentsbecauseoftheirparticipationinayouthathleticorganization

AttendanceatPopWarner,NJB,AYSO,etc.gamesbyhighschoolcoaches

‐ Attendasaspectator,notasarepresentativeofyourhighschoolpromotingyourathleticprogram(s)

‐ AthleticDirectorsandhighschoolcoachesshouldnotmakecontactwithunderhighschoolagestudentsandparents

HighSchoolstaffmemberscoachingunderhighschoolagestudentsonclubteams,youthteams,etc.

‐ Coachunderhighschoolagestudents

‐ Beconnectedtothehighschoolprograminanyway

Parentsofprospectivestudents;incoming9thgradersorpotentialtransferstudents,contactingahighschoolcoachtogetinformationontheschool’ssportsprogramand/orinformationonhowtotransferschools

‐ Referallparentstotheschooladministration:athleticdirector,assistantprincipalofathletics,etc.forinformationonspecificsportsprogramsand/ortransferinformation

‐ Speakdirectlywithparents,ormeetparentsofstudentswhoarenotcurrentlyattendingyourschool,withouttheinvolvementandparticipationofyourschooladministration


IV.FINANCES BudgetsaredevelopedincooperationwiththeAthleticDirectorandAthleticAdministratorduringthespringofeachyear.Whenthebudgetisdeveloped,dollaramountallocationsaremadetomeetspecificneedsofeachsport.Coachesmayinitiateexpendituresforoperations,equipment,andtournaments,buttheymusthavetheapprovaloftheAthleticDirectororschoolAdministration.(Note:NeitherASBnortheschoolwillacceptresponsibilitytomeetpaymentsifthisprocedureisnotfollowed.)

A.VENDORS

InaccordancewithBoardPolicy3315(below),noDistrictemployeeorBoardmembershallacceptpersonalgifts,commissions,expense‐paidtripsoritemsofvaluefromindividualsorcompaniessellingorseekingtosellequipment,materialsorserviceswhichareormaybeutilizedintheoperationofDistrictprograms.Giftsincludeanygiftpurchasedspecificallyforanemployeewhichisnotgenerallyofferedtootherbuyers.

Thispolicydoesnotprohibitemployeesfromacceptingpromotionaloradvertisingitemsofanominalvaluesuchascalendars,deskpads,notebooksandotherofficegadgetswhichareofferedbybusinessconcernsfreetoallaspartoftheirpublicrelationsprograms.SaddlebackValleyUnifiedSchoolDistrictBP3315BUSINESSANDNONINSTRUCTIONALOPERATIONSRELATIONSWITHVENDORS

NoDistrictemployeeorBoardmembershallacceptpersonalgifts,commissions,expense‐paidtripsoritemsofvaluefromindividualsorcompaniessellingorseekingtosellequipment,materialsorserviceswhichareormaybeutilizedintheoperationofDistrictprograms.Giftsincludeanygiftpurchasedspecificallyforanemployeewhichisnotgenerallyofferedtootherbuyers.

Thispolicydoesnotprohibitemployeesfromacceptingpromotionaloradvertisingitemsofanominalvaluesuchascalendars,deskpads,notebooksandotherofficegadgetswhichareofferedbybusinessconcernsfreetoallaspartoftheirpublicrelationsprograms.

Districtemployeeswhoworkfororserveasconsultantsforpotentialvendorsshallnotparticipateinevaluatinganyequipment,materialsorservicesofthatvendororitscompetitors.Thispolicydoesnotprohibittheacceptanceofmaterialsand/orserviceswhichareofuseandbenefittotheDistrictandareacceptedinthenameoftheDistrict.

LegalReference:EDUCATIONCODE60071Prohibitedofferstoinfluenceadoptionorpurchaseofinstructionalmaterials60072Acceptanceofconsiderationorinducementsbyschoolofficial60073Penaltiesforviolationofarticle60074Supplyingsamplecopies60075Receivingsamplecopies60076Inapplicabilityofarticle;royaltiesorothercompensationofschoolofficialforwritingorpreparinginstructionalmaterials;claimofdistricttoroyaltyhttp://www.leginfo.ca.gov/calaw.html

ADOPTED:05/74(PreviousNumberBP3313)REVISED/READOPTED:12/88,12/89,12/90,09/92,06/04

SaddlebackValleyUnifiedSchoolDistrictAR3315BUSINESSANDNONINSTRUCTIONALOPERATIONSRELATIONSWITHVENDORS

Allsuppliers’representativesshallhaveanappointmentwithaDistrictrepresentativerelativetotheirproductsthefirsttimetheycall.Subsequentvisitsshallbepromptlyacknowledgedandinterviewsgrantedornot,dependinguponthecircumstances.

Purchasingpersonnelarenotrequiredtoputtheirtimeabsolutelyandindiscriminatelyatthedisposalofallsalesmen,howeverfrequentoratwhatevertime,oronwhatmissiontheymaybecalling.Thepurchasingmanagermustbethejudge,butheisnotrelievedfromhisobligationofcourtesy.

TheDistrictshallnotextendfavoritismtoanyvendors.Eachordershallbeplacedonthebasisofcompetitivebidrequirements,quality,priceanddeliverywithpastservicebeingafactorifallotherconsiderationsareequal.

Theschoolsshallnotsolicitfundsormaterialsfromvendors,howeverworthythepurpose,unlesstheacceptanceoffundsandmaterialsareofuseandbenefittotheDistrictandareacceptedinthenameoftheDistrict.

NopurchasewillbemadefromanemployeeoftheDistrictorfromamemberoftheBoard,norfromamemberofhis/herimmediatehouseholdwhichwouldcreateaconflictofinterestandbeinviolationofCaliforniastatutes.


NoemployeeshallendorseanyproductofanytypeorkindinsuchamanneraswillidentifyhiminanywayasanemployeeoftheDistrictwithoutpermissionorapprovaloftheDistrict.

Thepurchasingdepartmentshallconductallnecessarynegotiationsforprice.

Whenappropriate,thepurchasingdepartmentshouldvisitsuppliers’placesofbusinesstoacquaintthemselveswiththeproductlinescarriedandwiththevendors’abilitytoservetheDistrict.

LegalReference:EDUCATIONCODE39656DelegationofPowerstoAgents;LiabilitytoAgent;RightofAgenttoInsureAgainstLiabilities39657DelegationofAuthoritytoPurchaseSuppliesandEquipment;LimitationsonExpenditures;Review;PersonalLiabilityGOVERNMENTCODE1090etseq.87100etseq.http://www.leginfo.ca.gov/calaw.html

ADOPTED:09/92(PreviousNumberAR3313)REVISED/READOPTED:06/04,07/04

B.BOOSTER/PARENTORGANIZATIONS

Groupsdesiringtoberecognizedasschool‐connectedorganizationsshallrequestauthorizationfromtheBoardinaccordancewithconditionsestablishedbyAdministrativeRegulations.Booster/Parentorganizationsmustobtaintheirowntaxidentificationnumberandshouldbeincorporatedasaseparatenot‐for‐profitentitybyapplyingtotheIRSasa501(c)(3)organization.

1. OrganizationalbylawsmustbeapprovedbythesitePrincipal.

2. Itisrecommendedthateachcoachpresentanannualbudgettohis/herBooster/ParentOrganization.

3. AllfundraisersmustbeapprovedbytheASBDirector.

4. Vendors‐whenorderingequipment,DONOTprepaythevendorforallequipmentorservices.Ifyousigntheinvoice,youareacceptingresponsibility,nottheschool.

5. Undernocircumstancesshallbooster/parentorganizationsortheirindividualmembershireapersontobeanemployeeorpayanyDistrictemployeesdirectly."Pay"includesallformsofcompensation,including,butnotlimitedto,giftsorothertangibleobjects.AnyfundsreceivedforthepurposeoffundingextracurricularpositionsshallbepaidtotheDistrict,whichwillinturnhirethepersonnelandpaytheappropriatewageorstipend.

6. ASBstudentfundsshallbedisbursedaccordingtoproceduresestablishedbythestudentorganization.AlldisbursementsmustbeapprovedbyaBoard‐designatedofficial,(coachandAthleticDirector,andAdministrator),thecertificatedemployeewhoisthestudentorganizationadvisor,andastudentorganizationrepresentative.(EducationCode48933)

7. Ifyoudonotobtainpriorapprovalforapurchase,youareresponsible!

8. AllBooster/ParentOrganizationmoniesarerequiredtobekeptinanadministrativeapprovedbankingaccount.Booster/ParentOrganizationsautomaticallygranttheDistricttherighttoaudittheirfinancialrecordsatanytime.

9. Newlawnowrequiresall501(c)3organizationstofileannualtaxreturnswiththeIRS.

10. PursuanttoSVUSDBoardpolicy3290,theBooster/ParentOrganizationswillbeinformedbythecoachofthepurposeofallfundraisersbenefitingtheschoolorschoolgroups.Afterthefundraiserisheld,parents/guardiansshallbetoldhowmuchmoneywasraisedandhowitwasspent.Parents/guardiansshallbeencouragedtooffertheirsuggestionsfortheuseofmoneyraisedtoimproveschoolfacilitiesortofinancesupplementaryeducationalexperiencesinpartnershipwiththeSchool’sadministration.

11. Whethersolicitationsaremadeonbehalfoftheschooloronbehalfofanothercharitableorganization,theBoardparticularlydesiresthatnostudentsshallbemadetofeeluncomfortableorpressuredtoparticipateinfundraisersorberequiredtopayafeetoplay.Staffisexpectedtoemphasizethefactthatdonations/fundraisersandindividualstudentcontributionsarealwaysvoluntary.Nostudentsshallbebarredfromanactivitybecausetheydidnotparticipateinfundraising.

12. AsstatedinBoardPolicy3290,“allgifts,grantsandrequestsshallbecomeDistrictproperty”.


1. GUIDELINESFORSCHOOLCONNECTED&BOOSTER/PARENTORGANIZATIONS

LegalRequirementsAllBooster/Parentorganizations,PTAandPTO’smustobtaintheirownemploymentidentificationnumbers.Theclubshouldbeincorporatedasaseparatenot‐for‐profitentitybyapplyingtotheInternalRevenueService(IRS)asa501(3)(c)organization(Form1023).Anyorganizationwithgrossreceiptsinexcessof$25,000isrequiredtofiletaxreturns.

LawsforBooster/ParentOrganizationsAsanot‐for‐profitentity,thecluborPTA/PTOmusthaveaConstitution,By‐lawsandArticlesofIncorporation.Arequirementofbeingacorporationistomaintainanadequatesetofbooksandaccuratefinancialrecords.TheresponsibilitiesoftheBoardmembersforacharitable(Booster/PTA/PTO)organizationinclude:1. Safeguardingassets2. Cashisinvestedinprudentinvestments3. Preparingandusingbudgets4. Allnecessarygovernmentfilingsaremade.

Booster/parentorganizationsandschool‐connectedorganizationsarenotalegalcomponentoftheDistrict,howeversincetheyarecloselyassociatedwiththeDistrict,DistrictadministratorsandBoardsofEducationhaveavestedinterestinthesuccessofthebooster/parentorganizationorPTA/PTO.Theschooldistrictgoverningboardandadministrationhaveandmustmaintainexclusivecontrolandmanagementofitspublicschoolsystemtofacilitatelegalcomplianceandtoprotectthedistrictasawholeagainstrisks(e.g.liability).Alignedwiththisresponsibility,EducationCodeSections51520and51521requirethatanyschool‐connectedorganizationand/oractivitybeonethatisauthorizedbylawandpermittedbythegoverningboardofthepublicschooldistrict,whichincludes,butisnotlimitedto: Anysolicitationconductedonanydistrictschoolpremises,and/or

Anysolicitationconductedonbehalfofanydistrictschooland/orthestudentbodyrepresentedtobebenefitedbysuchsolicitation.

PurposeandRelationshiptoDistrictSchool‐ConnectedActivitiesMustbeThoseAuthorizedbyLawandtheSchoolBoard

TheBoardofEducationrecognizesthatparents/guardiansmaywishtoorganizeforthepurposeofsupportingextracurricularprogramssuchasathleticteams,academicteams,andmusicalgroups.Theboardsupportssuchactivitiesandwelcomesparentalinterestandparticipation.Functionssuchasfundraisingandbanquetsareencouraged,supportedandgreatlyappreciatedbythedistrict.AsoutlinedinEducationCode,inordertofulfillitslegalandfiduciaryrequirements,thepublicschoolboardmustrequiregroupsdesiringtoraisemoneytobenefitastudentorstudentsatanydistrictschooltosubmitanapplication(ifnew)orrequestforcontinuance(ifpreviouslyapproved)onanannualbasis.EachapplicationmustcontainthefollowinginformationasrequiredbyBoardPolicy/AdministrativeRegulation1230:

1. Thenameoftheorganization.2. Thedateofapplication.3. Membershipquotasorqualifications.4. Thenames,addresses,phonenumbers

andemailsofallofficers.5. Abriefdescriptionoftheorganization’s

purpose.6. Alistofspecificannualobjectives.7. Thenameofthebankwherethegroup’s

accountwillbelocatedandthenamesofthoseauthorizedtowithdrawfunds/signchecks.

8. Thesignatureofasiteadministratorwhosupportstherequestforauthorization.

9. Desireduseforanymoneyremainingattheendoftheyeariftheorganizationisnotcontinuedorauthorizedtocontinueinthefuture.

10. LiabilityandCrimeInsuranceforAuxiliaryGroups

Note:VerificationofLiabilityandCrimeInsurancewillbecollectedbyRiskManagement.

Authorizationforschool‐connectedorbooster/parentorganizationswillbegrantedforoneyearwiththeconditionthatauthorizationmayberevokedbytheSuperintendentordesigneeifconsiderednecessary.Requestsforsubsequentauthorizationarerequiredtobepresentedtotheboardannually,togetherwithanannualfinancialstatementshowingallexpendituresandallincomefromfund‐raisers.BylawsoftheorganizationshouldalsobeincludedwithsubmissionofApplicationforAuthorizationorRenewal.

AnannualauditmustbeconductedbyacertifiedCPAorcertifiedfinancialplannerforallbooster/parentorganizationsandindependent


school‐connectedorganizations.TheBoardofEducationorDistrictpersonnelreservetherighttoreviewbooster/parentfinancialrecordsatanytime.

Requestsforschool‐connectedorbooster/parentorganizationauthorization/renewalshallbesubmittedtotheDirectorofSecondaryEducationbyAugust15ofeachyear.Allrequestsshallinclude:

1. Items1‐9listedabove.2. Acopyoftheirannualaudit.3. Abankreconciliationand/orfinancialreport

fromtheendofthepreviousfiscalyear.

Financial/AccountingProceduresEachbooster/parentorganization,school‐connectedparentsupportgroup,etc.,willelectatreasurerwhowillberesponsibleforthefinancialactivitiesofthecluborgroup.Eachclubororganizationshouldhaveanestablishedsystemofaccounting.Allaccountingrecordsmustbemaintainedinageneralledgerformat.Financialstatementsmustalsobeprepared.Thecluborgroupshallmaintainanadequatesystemofinternalcontrolstoincludethefollowing:

1. Checksmusthaveatleasttwosignatures.

2. AllexpendituresmustbeapprovedbytheoperatingBoardoftheclubandbelistedintheBoardminutes.

3. Pre‐numberedreceiptsshouldbeusedandrecorded.

4. Anannualbudgetmustbepreparedandshouldbere‐evaluatedduringtheyearwithanauditeachyearifassets/balancetotals$25,000ormore.

5. Thetreasurershallprepareamonthlystatementofreceiptsandexpenses.ThisistobepresentedtotheclubBoardalongwithacopyofthebankstatementandbankreconciliation.

6. AnindividualotherthantheBoardtreasurershallreviewallrecords,includingbankstatements,invoices,disbursements,receipts,etc.atleastonceayear,andfindingsmustbeapprovedintheBoardminutes.

7. School‐connectedorganizationsshallannuallyprovidetheSuperintendentordesigneewithcopiesofbylaws,proposedyearlybudgets,endofyearfinancialstatementsshowingallexpendituresandincomefromfund‐raising.Theseshallbesubmittedatthebeginningofeachfiscalyear

(July1),butnotlaterthanAugust15.School‐connectedandbooster/parentorganizationsarerequiredtosubmitafinancialauditconductedbyaCertifiedPublicAccountantorCertifiedFinancialPlanner.OrganizationsshallgranttheDistricttherighttoaudittheirfinancialrecordsatanytime,eitherbyDistrictpersonnelorbyanauthorizedauditor,shouldaneedarise.

8. AllfundraisingoncampusmustbeapprovedbytheschoolprincipalordesigneeandconductedundertheguidelinesestablishedforASB,asoutlinedbythelaw.

9. Depositsshallbemadeinatimelyfashion.Moneymaynotbetakenhomeatanytimebyanyindividual.Collectedfundsmaybeplacedintheschoolsafeifadepositcannotbemadeimmediately.

10. FollowallIRSandstateguidelinesastheyrelatetofilingrequiredtaxreturns.

11. FollowallrequiredhiringproceduresasoutlinedbytheSVUSDHumanResources.Noorganizationmayhireanemployeeordirectlypayanemployee.

Thefollowingactivitiesarespecificallyprohibited:1. Thoseactivitiesnotallowedbybylaws,

DistrictorschoolrulesandCIFregulations.

2. EncouragingorrecruitinganystudenttoattendaspecificschoolinSVUSD.

3. Encouraginganystudenttoparticipateinoneactivityoveranother.

4. Providingequipment,uniforms,clothingorfeesforspecialtrainingincludingextraorwalkoncoacheswithoutpriorapprovalfromthePrincipal.

5. Providingawardstostudentsoutsidetheguidelinesforschoolprograms.

6. Providinggiftstostudents,teachers,andgroupadvisors.

7. Suggestingtoteachers,coaches,andadvisorsthatcertainstudentsshouldparticipateinpreferencetoothers.

Thefollowingarecommonauditfindingsthatmustbecorrected:1. Finding:Revenuepotentialsarenot

preparedformajorfundraisersandcollectionoffunds.


Correction:Therevenuepotentialshoulddocumenttheanticipatedamountofrevenueandexpendituresassociatedwitheacheventoractivitytodetermineifitistothebestadvantageoftheorganizationtoparticipateintheevent.

2. Finding:Sub‐receiptsarenotissuedforfundraisingeventsandothermajoractivities.Correction:Sub‐receiptsshouldbeissuestoindividualsforcollectionofeithercashorcheckoranapprovedalternativetosub‐receiptsshouldbeused.

3. Finding:Thebooster/parentorganizationisdirectlyhiringindividualstoperformservicesatschooldistrictevents.Correction:Booster/parentorganizationscannotdirectlyhireindividuals.Thebooster/parentgroupmaydonatefundstotheschooldistricttohireindividualsaccordingtodistrictpolicyandhiringprocedures.

4. Finding:Disbursementsarenotalwayssupportedbydocumentation.Correction:Toensurethatfundsareonlyusedforactualobligationsofthebooster/parentorganization,disbursementsforservicesshouldnotbemadeunlessvaliddocumentationisattachedtotherequest.

5. Finding:Theindividualthatpreparesthebankreconciliationforthebooster/parentorganizationisalsoasignorontheaccount.Correction:Someonewhoisindependentofdepositingandcheckwritingdutiesshouldpreparebankreconciliations.

6. Finding:Aschooladministratorisanauthorizedsignoronthebooster/parentorganizationbankaccounts.Correction:Theactivitiesofthebooster/parentorganizationshouldbeoutsidethecontroloftheschooldistrict.

7. Finding:Noannualbudgetwaspresentedorapprovedbythebooster/parentboard.Correction:Anannualbudgetmustbepresentedandapproved.

8. Finding:PaymentsmadetoindividualsforservicesprovidedasanindependentcontractorwerenotissuedIRSForm1099.Correction:Booster/parentorganizationsarerequiredbylawtoprepareandfileIRS

Form1099forpaymentsgreaterthan$600toindividualsorcompaniesforservicesprovidedasindependentcontractors.

9. Finding:Checksmadepayabletocash.Correction:Allchecksmustbemadepayabletoacompanyorindividual.

10. Finding:Expendituresmadethatarenotintheapprovedbudget.Correction:Allexpendituresthataremadebycoachesorothersmustadheretotheapprovedbudget.

SaddlebackValleyUnifiedSchoolDistrictBP1230COMMUNITYRELATIONSSCHOOLCONNECTEDORGANIZATIONS

TheGoverningBoardrecognizesthatparents/guardiansmaywishtoorganizeclubs,associationsorbooster/parentgroupsforthepurposeofsupportingcurricularand/orextracurricularprogramssuchasathleticteams,academicteams,ModelUnitedNations,andperformancegroups.TheBoardsupportssuchactivitiesandwelcomesparentalinterestandparticipation.Parent/guardianclubsshallbeespeciallycarefulnottoseekadvantagesfortheactivitiestheysupportifthoseadvantagesmightbedetrimentaltotheentireschoolprogram.

TheBoardrecognizesthatschool‐connectedorganizationsareseparatelegalentities,independentofthedistrict.However,inordertohelptheBoardfulfillitslegalandfiduciaryresponsibilitytomanagedistrictoperations,parent/guardianclubsmusthaveawrittenstatementofpurposeandbylaws.Anyschool‐connectedorganizationthatdesirestoraisemoneytobenefitanydistrictstudentshallsubmitarequestforauthorizationtotheBoard,inaccordancewithBoardpolicyandadministrativeregulation.Inaddition,theSuperintendentordesigneeshallestablishappropriateinternalcontrolsforrelationshipbetweenschool‐connectedorganizationsandthedistrict.

Undernocircumstancesshallbooster/parentorganizationsortheirindividualmembershireapersontobeaDistrictemployeeorpayanyDistrictemployeedirectly.“Pay”includesallformsofcompensation,includingbutnotlimitedto,salarysupplementsortangibleobjects.AnyfundsreceivedforthepurposeoffundingextracurricularpositionsshallbepaidtotheDistrict,whichwillinturnhirethepersonnelandpaytheappropriatewageorstipend.

TheBoardencouragesschool‐connectedorganizationstoconsidertheimpactoffund‐raisingactivitiesontheoverallschoolanddistrictprogram.School‐connectedorganizationsmayconsultwiththeprincipalto


determineschoolneedsandpriorities.Activitiesbyschool‐connectedorganizationsshallnotconflictwithlaw,Boardpolicies,administrativeregulations,oranyrulesofthesponsoringschool.

LegalReference:EDUCATIONCODE200‐262.4Prohibitionofdiscriminationonthebasisofsex35160Authorityofgoverningboards38130‐38138CivicCenterAct,useofschoolpropertyforpublicpurposes38131Useofciviccenterbypublic38134Groupswhichmayuseschoolfacilitieswithoutcharge48931Authorizationforsaleoffoodbystudentorganization48932Authorizationforfund‐raisingactivitiesbystudentorganization49431Saleoffoodtoelementarystudentsduringtheschoolday49431.2Saleoffoodtomiddle,junior,orhighschoolstudents49431.5Saleofbeveragesatelementary,middle,orjuniorhighschools51520Prohibitedsolicitationsonschoolpremises51521Fund‐raisingprojectBUSINESSANDPROFESSIONSCODES17510‐17510.95Solicitationsforcharitablepurposes25608Alcoholonschoolproperty;useinconnectionwithinstructionGOVERNMENTCODE12580‐12599.7FundraisersforCharitablePurposesActPENALCODE319‐329Lottery,raffleCODEOFREGULATIONS,TITLE54900‐4965Nondiscriminationinelementaryandsecondaryeducationprogram15500Foodsalesinelementaryschools15501FoodsalesinhighschoolsandjuniorhighschoolsCODEOFREGULATIONS,TITLE11300‐312.1FundraisingforcharitablepurposesUNTIEDSTATESCODE,TITLE201681‐1688Discriminationbasedonsexorblindness,TitleIXCOURTDECISIONSSerranov.Priest,(1976)18Cal.3d728ManagementResources:CDELEGALADVISORIES1101.89SchoolDistrictLiabilityand“HoldHarmless”Agreements,LO:4‐89WEBSITESCSBA:http://www.csba.orgCaliforniaOfficeoftheAttorneyGeneral,charitabletrustregistry:http://caag.state.ca.us/charitiesCaliforniaStatePTA:http://www.capta.orgCSBA:6/87,9/89,12/90,7/04Adopted:12/90Revised/Readopted:02/07Revisedper07/07CSBA Boardapproved:11/13/07

SaddlebackValleyUnifiedSchoolDistrictAR1230COMMUNITYRELATIONSSCHOOLCONNECTEDORGANIZATIONS

Personsproposingtoestablishaschool‐connectedorganizationshallsubmitarequesttotheGoverningBoardforauthorizationtooperateattheschool.Therequestforauthorizationshallcontain:

1. Thenameoftheorganization2. Thedateofapplication3. Bylaws,rules,andproceduresunder

whichtheorganizationwilloperate,includingproceduresformaintainingtheorganization’sfinances,membership

qualifications,ifany,andanagreementthatthegroupwillnotengageinunlawfuldiscrimination

4. Thenames,addressesandphonenumbersofallofficers

5. Alistofspecificobjectives6. Anagreementtograntthedistrictthe

righttoauditthegroup’sfinancialrecordsatanytime,eitherbydistrictpersonneloracertifiedpublicaccountant

7. Thenameofthebankwheretheorganization’saccountwillbelocatedandthenamesofthoseauthorizedtowithdrawfunds

8. Thesignatureoftheprincipalofthesupportingschool

9. Plannedusedforanymoneyremainingattheendoftheyeariftheorganizationisnotcontinuedorauthorizedtocontinueinthefuture

10. Anagreementtoprovideevidenceofliabilityinsuranceasrequiredbylaw

RequestsforsubsequentauthorizationshallbepresentedtotheSuperintendentordesigneeannually,alongwithafinancialstatementshowingallincomeandexpendituresfromfund‐raisers.IftheSuperintendentordesigneeproposestodenytherequestforreauthorization,he/sheshallpresenthisrecommendationtotheBoardforapproval.

Anyprogram,fund‐raisingorotheractivitysponsoredbyparent/guardianorganizationsshallbeauthorizedandconductedaccordingtoBoardpolicy,administrativeregulationsandschoolrules.Announcementofeventsandrelatedparent/guardianpermissionslipsshallclearlyindicatethattheactivityoreventissponsoredbytheparent/guardianorganization,notbytheschoolorDistrict.

School‐connectedorganizationsareprohibitedfromhiringordirectlypayingdistrictemployees.Organizationsmaymakedonationstothedistricttocovertheadditionalemployees,butonlyifsuchpositionsareapprovedinadvancebytheBoard.Attheirdiscretion,employeesmayvolunteertoperformactivitiesforschool‐connectedorganizationsduringnon‐workinghours.

CSBA: 12/90Adopted: 09/92Revised: 12/05Readopted:02/07Revised: 11/07


V.LIABILITYANDEMERGENCYPROCEDURES

LiabilityImpliesResponsibility

A.NEGLIGENCE

Liabilityimpliesresponsibilityanditissynonymouswithsupervision.Everyteacherorcoachisconstantlyliablefortheresultsofhis/heractionswhileperforminghis/herduties.Ateacheroracoachisboundbylawtoexercisecarewhicha"personofordinaryprudencewouldexerciseundercomparablecircumstances."

UndertheEducationCodeS44807andS44808,aschooldistricthastheresponsibilitytosupervisestudentswhileontheschoolcampus.Itisthecoach'sresponsibilityunderCalifornialawtosuperviseatalltimestheconductofthechildrenontheschoolgroundsandtoenforcethoserulesandregulationsnecessaryfortheirprotection.

Eitheralackofsupervisorsorineffectivesupervisionmayconstitutealackofordinarycare.Violationsoftheacceptedstandardofcarerevolvearoundthefollowinguniquecircumstancesthatmaybepresentinanygivensituation.Californiacourtscategorizethesecircumstancesinthefollowingfiveareas:1. Whetherteacher/coachoradultswere

presentornearby;2. Howlongtheteacher/coachleftthe

studentsunsupervised;3. Ageofstudents;4. Natureoftheactivitiesstudentsare

engagedinand;5. Rulesandregulationsestablishedbythe

schooldistrict.Undertheguidesofsupervision,itisthecoach'sresponsibilitytomonitorandpromotesafepracticethatwouldcurbrashorrecklessconduct.Priorknowledgeofpotentiallydangerousorrecklessconductmustbeimmediatelyacteduponbythecoach.Failuretodosomayconstitutenegligence.

Certainelementsarenecessaryforasuccessfullawsuitbasedonnegligence.Negligencemaybefoundfor:ignorance,forgetfulnessorwhereapersondidnotactinaccordancewiththejudgmentofareasonableprudentpersoninthesameposition.

1. Everystudentmusthaveacurrent"physicalorpre‐participationscreening"formonfileintheathleticofficebeforetryoutsbegin.

2. Checkallequipmentandfacilities.

3. Usuallyacoachissuedbecauseofanallegedfailuretomeetoneofthefollowingduties:a. warnplayersaboutthepossibilityof

beinginjuredb. properlyconditionaplayerforthe

specificactivityc. properlysuperviseplayersatalltimesd. offerproperequipmentandfacilitiese. offerproperinstructionf. giveproperfirstaidoremergencycare

4. Establishtrainingrulesthatnotonlyincludethestandarditemssuchastheavoidanceofalcohol,drugs,smoking,etc.butalsoincludepoliciesabouttransportation,equipmentcare,thereportingofinjuriestotheathletictrainer,hazing/initiationrituals,andteampranks.Includesuchitemsasproperrestandnutritionalneeds.

5. Establishanemergencyprocedure.

6. Workwithyourathletictrainer.Ifthetrainersays,forexample,yourbestspikercannotplayinthechampionshipvolleyballgame,acceptthatdecisionasifitwerewritteninstone.

7. Don'tallowaninjuredplayertoreturntoparticipationwithouttheapprovaloftheathletictrainer.

8. Ifanathletehasbeenseenbyadoctorforaninjuryorillness,onlyadoctorcanreleasetheathletetoparticipate.Acceptonlyawrittenrelease.

9. Knowthebasicsofequalcompetition,especiallyintheearlystagesoftheseason.Infootball,forexample,athletesshouldbematchedforcontactdrillsbasedonsizeandability.

10. Undernocircumstancesisanathleteorathletestobeleftontheirowntoworkoutorpractice.

11. Ifapotentiallegalsituationdoesarise,avoidunnecessarycommunication.Takecareoftheinjuredplayerandbeconsiderateandprofessional.Donot,however,offeryouropinion,acceptblameorgiveunnecessaryinformationtothepublicatlarge.


12. Understandthescopeoflegalresponsibilitiesthatcomeswithassumingacoachingposition,i.e.propersupervision,planningandinstruction,matchingparticipants,safety,firstaidandriskmanagement.

13. Properlyinformcoachingassistants,athletesandparents/guardiansoftheinherentrisksassociatedwithsportsothatdecisionsaboutparticipationcanbemadewithinformedconsent.

14. Participateincontinuingeducationregardingruleschanges,improvementsinequipment,philosophicalchanges,improvedtechniquesandotherinformationinordertoenhancethesafetyandsuccessoftheathlete.

15. Anyinjury,howeverminor,relatingtothehead,neck,orback,shouldbereferredtotheathletictrainerimmediately,andthecoachshouldfollow‐upwiththetrainerafterpracticeincludingaphonecallhome.

B.EMERGENCYCARDS

Intheprocessofathleticclearance,theparentsofeachstudentmustprovideemergencymedicalinformationandtreatmentauthorization.Copiesoftheseemergencycardswillbeprovidedtothecoach.Eachcoachmusthavethisemergencyinformationandauthorizationwithhim/herateverypracticeandgame.

C.INJURYREPORT

Shouldyouhaveastudentinjuredduringpracticeoranathleticcontest,aninjuryreportmustbefiledwithin24hours.Iftheathletictrainerseestheindividualthatday,he/shewillinitiatetheform.Iftheathletictrainerisnotavailableorthestudentdoesnotseehim/her,itisyourresponsibilitytoinitiatetheform.

Therearetwosectionstotheinjuryreport:1. Thefirstsectionistobecompletedbythe

athletictrainerorcoachwhomakesanassessmentoftheinjury,givesfirstaidandmakesthedecisionregardingreferralformedicalcare.

2. Thethirdsectioniscompletedbythecoach,signedandforwardedtotheAthleticDirector,whowillthenforwardtheformtotheadministration.

Thecompletionofthisformisimportanttohelptheathleteinaninsuranceclaimandtoprotecttheschool,aswellasyourself,frompossibleliabilityclaims.

“911”InsurancePolicyASCIP(AllianceofSchoolsforCooperativeInsurancePrograms)providesSVUSDwitha“911InsurancePolicy”.Thispolicystatesifitisnecessarytosummonprofessionalemergencymedicalassistance(suchasanambulance,paramedicorfiredepartment)inordertosafeguardthehealthofastudentorothernon‐employee,thecoverageislimitedtotheinitialmedicalevaluationandtreatmentatthesiteandtothetransportationoftheinjured/illindividualtoamedicalfacility.Costperoccurrenceshallnotexceed$2,500.Donothesitatetocall911iftheneedarises.ThefamilymaysendtheambulanceandERbillsdirectlytoRiskManagementforprocessing.

Pleasenote:thiscoverageexcludesSVUSDemployeesandSVUSDregisteredvolunteers(bothcoveredbyWorkers’CompensationInsurance).InjuryProcedureInanyinjurybeyondsmallcuts,abrasions,etc.,thefollowingprocedureshallbefollowed:

1. Haveanemergencycardforeverymemberofyoursquadavailableatallpracticesandathleticevents.

2. Takeatrainingkitwithyoutoallathleticevents.Thesekitscanbecheckedoutthroughtheathletictrainer.

3. Whenaninjuryhappensmaketheathleteascomfortableaspossibleusingfirstaidprocedureforshockprevention.Contacttheparamedicsimmediately.

4. Contacttheparentsimmediately.

5. Undernocircumstanceswillacoachallowtheinjuredathletetobetakentoadoctorbyanotherstudent.

6. Filloutanaccidentreportontheinjuryandsendittotheofficewithin48hours.

WhennotincompliancewithDistrictguidelinesandpolicies,yousubjectyourselftopersonalliability.

Beconcernedfirstandforemostforthehealthandsafetyoftheathletesinyourcharge.


D.ATHLETICTRAINERS

AConsultantAgreementmustbesignedandBoardapprovedbetweenaPhysicalTherapyOfficeoftheschoolschoiceandSVUSDBoardofEducation.Athletictrainersaretoprovideassistancetocoachesbycaringforinjuredathletes.Whenanathleteisunderthetrainer'scare,onlythetrainermayreleasehimforfurtherparticipation.AthletictrainersarenotSVUSDemployees,howeverwhenworkingwithSVUSDstudentstheymustadheretoSVUSD/CIFrules,policiesandregulations.

Trainer'sResponsibilitiesUnderthesupervisionoftheteamphysicianandtheAthleticDirector,thetrainersupervisesthetrainingroom,administersfirstaid,andservesthetrainingneedsoftheathletesandcoaches.

1. Supervisesthetrainingroom

2. Conductclinicaleducationprogramsforstudenttrainers,aides,coaches,etc.

3. ReportsallseriousinjuriestothefamilydoctorandAthleticDirector.

4. Maintainaccuraterecordkeeping(athletesname,sport,injury,treatments,referrals,follow‐up,returntocompetition).

5. Whenanathletehasseenadoctor,onlyadoctormayreleasetheathleteforfurtherparticipation.

6. Handlesallfirstaid,suchastaping,wrapping,massage,whirlpools,scratches,burns,cuts,etc.,resultingfromathleticinjuries.

7. Responsibleforpromotingtheathletictrainingprogramatyourassignedhighschooltoadministrators,coaches,athletes,andstudents.

8. Responsibleforadministrationofpreventionandcareofathleticinjuries(essentialFirstAid,CPR/AEDandconcussiontraining).

9. Knowandcommunicateto/instructadministrators,coaches,aides,andstudenttrainersontheappropriateactivationofthe

EmergencyMedicalSystem(EMS)atyourassignedsiteforpracticesaswellasforallcontests.

10. Definetheroleanddutiesofstudenttrainers.

11. Responsibleformaintaininggoodhygieneofself,studenttrainers,trainingroom,andfieldofplay.

12. Maintainandmonitorproperdocumentationandmedicalrecordsofathleticinjuries(injuryreports,schoolaccidentreports,treatmentlogs,doctor'snotes,etc.).

13. Monitorrecordstoassureallathletesareincompliancewiththeschool'sinsurancecoverageandprogram.

14. InjuredathleteswillbeprovidedwithaParentalInjuryReporttobegiventotheparentandAthleticAdministrator.

15. Maintainappropriateathletictrainingsuppliesbothinthetrainingroomandatallcontests.Maintainandupdateasupplyandequipmentinventory,preparesupplyorders,andensureprudentusageofsuppliessothatappropriateinjuryprotectionandmanagementwillbepossible.CoordinatewithAthleticDirector.

16. Maintainopencommunicationwithcoachingstaffregardingplayerstatus.

17. Provideappropriateproceduresfortheprevention,assessment,andtreatmentofathleticinjuries.

18. Whenconflictsarise,thehigherrisksportwillbegivenfirstpriority.

19. Carryoutassigneddutiesrelatedtoallsports.

20. Maintainaprofessionalatmosphereatalltimes.

*DisagreementsbetweencoachandtrainershallbereportedtoAthleticDirectororAthleticAdministrator.


E.CONCUSSIONS


VI. TRANSPORTATION

Thecoachisresponsibleforenforcingbehaviorrulesandregulationsonthebus.

A.TRANSPORTATIONREQUEST

ThefollowinginformationsummarizesguidelinesdevelopedbytheDistrictregardingtheuseoftransportationforeventsscheduledatthehighschoollevel.Ifaschoolvariesfromtheseguidelines,theschoolbudget,ASB,orASBclubaccountshouldbepreparedtocoverthetransportationcostoftheparticularevent.

Transportationrequestsaretobefilledoutandhandedtothedesignatedsitepersonaminimumoftwenty(20)workingdaysinadvance.ExceptionswouldbetournamentandCIFcontests.Thecoachwillsubmitrequestspriortothebeginningoftheseason.

ItshallbetheresponsibilityofthePrincipalandtheDistrictemployeeinchargeofthefieldtriptomakewhateverprovisionsarenecessarytoensurethesafetyandwelfareofthestudentsattendingthefieldtrip.

B.TRANSPORTATIONSCHEDULINGGUIDELINES

1. Schedulingtransportationforallco‐curriculareventsforK‐12studentsinourDistrictmustbescheduledthroughFirstStudenttransportationservices.AsstatedinAdministrativeRegulation(AR)6153,"allDistrictsponsoredco‐curriculartransportationislimitedtoOrangeCounty".Everyeffortshouldbemadetoscheduleallco‐curricularcontests/eventsatthehighschoollevelwithinOrangeCountywiththefollowingexceptions:a. CIF‐SSplay‐offcompetitionb. CrossCountryteamparticipationinthe

Mt.SacTournamentc. Aquaticteamparticipationinthe

BelmontTournamentd. Trackteamparticipationinone

invitationaloutsideofOrangeCounty,nottoexceed100totalmilesroundtrip.

2. IntheeventascheduledathleticcontestisscheduledoutsideofOrangeCounty(includingpre/postseason),theDistrictwillnotfundarecliner‐typebus.Thisalso

appliestoalltournamentsregardlessoflocation.Note:ifaprogramelectstousearecliner‐typebus,SVUSDwillnotpayaportionofthetrip.

3. TransportationforathleticcontestsandtournamentsislimitedtoOrangeCounty,exceptasnotedabovewithpriorapprovalfromschoolprincipal,andunderstandingthatalltransportationcostsfortournamentsoutsideofOrangeCountyaretheresponsibilityoftheschooltobepaidbySRAsitebudget,sport,booster/parentorganizationorASB.TheDistrictwillnotpayforTransportationtotournamentsoutsideofOrangeCounty,exceptasnotedunder#1.

4. Specialrequestsforbuseswithrestroomsand/orrecliningseatswillbehonoredbyFirstStudent;howeverthecostwillnotbefundedbyDistricttransportationfundsatanytimeorforanyreason,andwillbetheresponsibilityoftheschool,sport,booster/parentorganizationorASB.

5. Transportationforweekendsandholidays:LimitedtransportationwillbeprovidedforawaycontestsonSaturday,Sundayorholidays,dependingonlocationandcosts,excludingleagueplayandCIFplayoffs.

6. Nobusingwillbeprovidedforanyathleticcontest,tournamentorinvitationaloutsideoftheCIFdefinedseasonofsport.

7. Buseswillnotbepermittedtostopforfoodwhendrivingto/fromathleticcontestsheldwithinOrangeCounty.Specialrequestsmaybehonoredwithpriorapprovalonly.

C.ATHLETICTRANSPORTATIONDONATION

1. TheSVUSDsuggestsa$75transportationdonationforeachathlete,persport,whoelectstoutilizeDistrictTransportation.Donationsaretaxdeductibleandnon‐refundable.

2. TransportationdonationsarerequestedatthebeginningofeachsportseasonandsubmittedtotheASBoffice.

3. Transportationdonationswillbereturnediftheathleteis"cut"fromtherosteruponverificationofthecoach,priortothefirstawaycontest.

4. Nostudentshouldbe“requiredtopay”atransportationdonation.


AthleticTrips1. Alltripswillbemadebyschoolprovided

transportationorbyutilizingthe"NotificationofExtracurricularEventsThatDoNotRequireSchool‐ProvidedTransportation"form.Nooneisexemptfromthispolicy.

2. AllschoolandDistrictpolicieswillbeenforcedduringthedurationoftheathletictrip.Thecoachisdirectlyresponsibleforthecontrolofthestudents.Acoachorcertificatedemployeemustrideonthebuswiththeteam–Noexceptions.

3. Drivers/coacheswillenforcethefollowingstudentbehaviorrules:a. Pupilsmustnotleavetheirseatswhile

thebusisinmotion.b. Nounnecessarynoiseorcommotion

shallbepermittedonthebus.c. Theremustbenotamperingwiththebus

orbusequipment.d. Allpupilsmustsitfacingthefrontofthe

bus.e. Pupilsarenottousevulgarorprofane

language.f. Pupilsarenottoleavedebrisofanykind

onthebus.g. Pupilsarenottoshootorthrowanything

whileonthebus.h. Pupilsarenottoputheadorarmsout

thewindow.i. Pupilsarenottosmokeorlightmatches

onthebus.j. Pupilsmaynotcrossthestreetor

highwaytotherearofthebus.k. Noeatingisallowedonthebus.

4. Acoachorcertificatedteamsupervisormaynotinstructthebusdrivertodeviatefromthedesignatedtravelrouteprovidebythetransportationdepartment.Thisincludesstoppingbeforeorafterlocalcontestsforfoodorsidetrips.Allstopsmustbeincludedontheoriginaltransportationrequest.

5. EmergencyProcedures(alwayscarryDistrictcardwithphonenumbers)a. Ensuresafetyofstudents.b. Useemergencyphonenumbers.c. CallAthleticDirector.d. Siteadministrationofanyconcerns

whenyoureturn.

FieldTripRosterOccasionallyitwillbenecessarytohaveteammembersreleasedfromclassesforanathleticcontestortournamentbeforetheendoftheschoolday.Insuchinstances,analphabeticalteamrosterwillbedistributedtothefacultyandattendanceofficeoneweekpriortotheevent,includingdateandtimestudentsaretobereleased.

D.GUIDELINESONTRANSPORTINGSTUDENTS

1. Privatelyownedvehiclesthatareparentdrivenmaybeusedforco‐curriculartripswhenauthorizationhasbeengivenbythePrincipal.DriversofvehiclesmustshowtheAssistantPrincipalverificationofinsuranceandthatallDistrictformsarecompletedandsubmittedperBoardPolicy3541.43"AuthorizationforUseofPrivatelyOwnedVehicle"(seeFormssectionforsample)

2. Whenschooltransportationisprovided,allstudentswillbeexpectedtoutilizethattransportation.Ifanexemptionisrequestedthestudentandparentwillberesponsibleforthestudenttransportationtoandfromthedesignatedevent(s).Theparentandstudentmusthavewrittenpermissionforsuchexemptiononfilewiththeschool.

3. Studentscannotberequiredtoattendafunctionwhentransportationisnotprovided.Nopenaltiesorpunishmentscanbeimposedonastudentforbeinglateornotattendingbecauseoftransportationproblems.

4. Co‐curriculareventswhichdonothaveschoolprovidedtransportationwillbethetotalresponsibilityofthestudentandparent.NoDistrictemployeewillarrangeororganizethestudenttransportationtothesite.(Thisisaliabilityissue.Understandthisrule!)

E.SAFETY

1. Whenstudentswhohavebeenonafieldtripreturntoschoolafterthecloseoftheschoolday,oronweekends,thecoachisresponsibleforseeingthatallstudentsareeitherpickedupbyparentsorotherresponsibleadultsorleaveviatheirownvehicles.Nostudentistobeallowedtoremainatschoolalonetowaitforaride.Coacheswhoscheduleafterschool,eveningorweekendactivities(athleticworkouts,rehearsals,clubmeetings,etc.)assumeresponsibilityforthesafetyofstudentsattendingtheactivities.


2. Accuraterecordsshallbemaintainedtoensurethatallstudentsareaccountedforpriortodeparturefromschoolandthereturnbacktoschool.Intheeventstudentsareunaccountedforandunabletobelocated,thefollowingprocedureshallbefollowed:

a. ThePrincipalorhisdesigneeshallbecontactedfordirectionsonhowtoproceed.

b. Parentsofthemissingstudent(s)shallbecontactedandinformedofthesituation,withassurancethatallnecessarystepsarebeingtakentoprovideforthewelfareofthechildorchildren.

c. Localauthoritiesmaybecontactedtoassistinlocatingthemissingstudent(s).

d. Ifnecessary,asupervisingadultshallremainwhiletheotherstudentsarereturnedtoschool.Arequestforauxiliarytransportationtoaidtheremainingparticipantswillbemade,ifrequired.

F.OVERNIGHT/OUT‐OF‐STATEFIELDTRIPS(seepage68)

1. Theproposedtriphasasupervisingcoachfortheinitialgroupof10studentsandresponsibleadultchaperoneforadditionalgroupsof10orless.

2. Therequestfortheproposedtrip,overnight/out‐of‐statechecklistform,hasbeensubmittedatleasttwomonthsinadvanceofthecontemplateddeparturedateontheDistrictapprovedextendedfieldtripform.(seethefollowingformsforthefield‐tripmatrixandcheck‐offlist)

a. Theprovisionoffinancialassuranceandappropriatesecurityintheformofabondtocovertravelingandlivingexpensesforallparticipants(whereapplicable).

b. Theestablishmentofanagreementthatnopupilisexcludedfromthefieldtripbecauseoflackofsufficientfunds.

c. Thesubmissionofaplanforfundraisingactivities,fortheaccountingoffundsthroughtheschool'sASBoffice,andforreturnofthefundsifnotusedforthepurposesspecifiedbythecontributors(whereapplicable).

d. ParticipatingstudentsmustreceiveteacherpermissionPRIORtothetripfromeachteacherwhoseclassthestudentwillmiss.

e. Writtenconfirmationfromhotel/motelmustverifyreservationsforthedatesofthefieldtripandnumberofstudentsneedinglodging.

VII. HIRINGPROCEDURES

A.HIRINGOFCOACHES

Thissectionwilldetailtheprocessforhiringallcoacheswhethertheyarecertificatedorclassified"walk‐on";District‐paidstipend,ASBfundedcontractualstipend,orASBfundednon‐contractualadditionalcoach,volunteersorprograminstructor/coach.Inaddition,themostaskedquestionswillbeanswered,andachecklistforschoolsandcoachesprovided.

Asyougothroughthis,keepinmindthatcoacheswillfallintothreegeneralcategoriesbyfundingsourceandfourgeneralcategoriesbyemploymentstatus.

1. FundingSourcea. CoachingassignmentprovidedintheSVEA

contractandstipendpaidwithDistrictfunds.b. CoachingassignmentprovidedintheSVEA

contractandstipendpaidthroughthe

DistrictwithASBorBooster/ParentOrganizationfunds.

c. ASBfundednon‐contractualadditionalcoachingassignmentinadditiontothoseprovidedintheSVEAcontractandpaidwithASBorBooster/ParentOrganizationfundsasanASBworker/coach.**Note:ThisamountmaybeforanamountdifferentthancontainedintheSVEAContract,butmaynotexceedtheamountlistedintheSVEAcontract.

2. EmploymentStatusatTimeofRecommendationa. CurrentcertificatedSVUSDemployee,

returning"walk‐on"classifiedSVUSDemployeebothofwhomhavepreviouslyhadcoachingreferenceschecked.

b. Firsttime"walk‐on"classifiedemployeewhomusthavecoachingreferenceschecked.

c. Volunteer.d. Programinstructor/coach.


AlsokeepinmindthatthePrincipalordesigneeisresponsibleforensuringthattheprocedureswithinthisnotebookarefollowed.Inadditiontotheseprocedures,priortothebeginningofeachseasonthePrincipalordesigneewilldothefollowing:

1. Reviewthelistofcoachingassignmentsonthelistof"ExtraDutySportsAssignments"foreachsport.OnlythosepositionsnotedwillbepaidwithDistrictfunds.Numberandpaymentforadditionalcoaches/ASBworkersisonlylimitedbyASBorBooster/ParentOrganizationfundsavailable.

2. Ensurethatallstaffmembersinvolvedinrecommendingcoachestobehiredaretrainedontheinformationwithinthisnotebook.

3. RememberthatHumanResourcesmustissueauthorizationforacoachtobeginworkandthatnocoachbeginsanassignment,inanycapacity,priortoauthorization.Payforassignmentsbegunafterthebeginningoftheseasonmaybedelayed.ItisaCaliforniaEducationCode/BoardPolicyviolationtoallowacoachtoworkbeforebeingclearedorhired.

B.HIRINGPROCESS

1. Allcoaches(paidorvolunteers)mustbecleared/hiredthroughtheDistrictbeforetheybeginworking.

2. AllcoachesmustbeclearedbytheAthleticAdministratortocoach.

3. TheschoolwillberesponsibleforcompletingthehiringpacketbeforethenewcandidateissenttoHumanResourcesforfingerprintingandpre‐employmentpaperwork.

Thisincludes: SVUSDApplication Referencecheckformcompletedbythe

AthleticsAdministratororPrincipal CIF/NFHScoachingeducationcertificate CPR/AEDandfirstaidcards Concussioninsportscertificate HeatorWatersafety/lifeguardingcardif

required MandatoryChildAbuseReporting

Training Athleticcoachqualificationchecklist

completedandsignedbyeithertheAthleticsAdministratororPrincipalandsignedbythecandidate

RecommendationforemploymentcompletedandsignedbytheAthleticsAdministratororPrincipal

UponcompletionofthehiringpacketthereferencesshouldbescannedtoShannonGinther,Shannon.Ginther@svusd.orginHumanResources.AtthistimethecandidateshouldbegiventheremainderofthepacketexcludingthereferencesandtoldtocontactShannonGinther,(949)580‐3239inHumanResources.Shannonwillmakeanappointmentforthecoachtoreceivefingerprintinginformation.

4. Referencechecksmustbecompletedonallwalk‐oncoachesuponinitialhire.

5. Nocoachmaybeginuntilhe/shehasbeenclearedbyHumanResources.ClearancefromPersonnelisdefinedasapprovalontheATMofthecoachingassignment.Nocoachmayhavecontactwithplayersuntilapproved.

6. IfacoachbeginsworkingbeforeclearancefromHumanResourcesand/orauthorizationfromtheAthleticAdministrator,theirpaywillbedelayeduntiltheyarecleared.ItisCaliforniaEducationCode/BoardPolicyviolationtoallowacoachtoworkbeforebeingclearedorhired.Paywillbefordaysworkedonlyafterthecoachhasbeenclearedforhire.

7. NocoachesmaybehiredandpaiddirectlybyASB,booster/parentorganization,oranyotherorganization.MoneymustbepaidtotheDistrict.TheDistrictwillhireandpayallcoaches.SeeCIFBlueBookalso.

8. Add10percenttoyourcostsfornon‐Districtfundedpositions.

1. StipendCategoriesDistrictFundedThosepositionsidentifiedintheSVEAContactwhicharepaidviathecontractualstipendbytheDistrict.

ASBFundedContractualAssignmentsThosepositionsidentifiedintheSVEAcontractwhicharenotcurrentlybeingfundedbytheDistrict,andwhicharepaidbytheASBthroughtheDistrictviathecontractualagreement.


ASBFundedNon‐ContractualAssignmentsThosepositionsnotidentifiedintheSVEAContractwhichareadditionalcoaches(ASBworkers)asperthetotalsalaryyounegotiate,andpaidviaastipendamountandnotovertheallocationdistrictstipend.NegotiatedsalarynottoexceedtheamountlistedinSVEAContract.

Two‐SportStipends(forstipendamountsseepage64)1. SVUSDcertificatedteachersreceivea

two‐sportstipendwhentheyworktwoDistrict‐fundedand/orASB‐fundedcontractualassignmentsinoneyear.

2. TheDistrictwillpaythetwo‐sportstipendifthesecondsportisaDistrict‐fundedposition.

3. Withnon‐Districtfundedcontractualpositions,thesecondsportcanberesponsibleforthetwo‐sportstipend,fundedthroughASB,oritcanbesplitbetweenthetwosports.

4. Additional(non‐contractual)coachingassignments(ASBworker)willnotbecountedasoneofthetwoassignmentsforthetwo‐sportstipends.

StipendPlusRequiredFringeBenefitsIfthecoachingstipendwillbepaidbytheDistrictthroughASBfunds,theSVUSDAccountingDepartmentwillsendaninvoicetoASBattheconclusionofthesportforthetotalamountofthestipendplusrequiredfringebenefits(i.e.SocialSecurityTaxes,Medicare,UnemploymentInsurance,etc.).ASBwillensurethatappropriatesources(boosters/parentorganization,etc.)receiveandpaythebill.Rememberthatfringebenefitsmustbeaddedtothesalary.Todeterminetheamountoffringebenefits,figureanadditional10%morethanthestipendamounttobepaid.

StipendforSVUSDTeacherCoachingAtAnotherSchoolAstipendispaidtoanySVUSDteacherwhoteachesatoneSVUSDschoolandcoachesatanother.Thisisinlieuofareleaseperiod.

CIFStipendApro‐ratedstipendisprovidedtoacoachwhocoachesduringCIFbasedonthedurationofpost‐seasoncompetition.

Forfurtherclarification: Inteamsportsuchasbaseball,football,

soccer,andvolleyball,onlycoachesthathavebeencalleduptothevarsityforplayoffsduetoasignificantnumberoftheirJVand

FreshmanathletesjoiningthevarsitysquadforDistrictpaidCIFpostseasoncompensation.

Inindividualsportssuchastrackandswimmingwheretheentireteamhasqualified,theheadcoachandthecoachesthatworkwiththespecificathlete(s)cansubmittheCIFpostseasonpay.However,whenanathletesuchasashotputterqualifiesforCIFonlytheheadcoachandthespecificshotputcoachwillqualifyforDistrictpaidCIFpostseasoncompensation.

Coachesofsportswhoseteamsand/orindividualsqualifyforCIFpostseasonplayshallbepaidforeachweekbeyondtheseason.Thepayshallbeequaltothatwhichtheyreceiveweeklyduringtheseasonforcoachingifateamisinvolved,andone‐halfofthatamountifindividualsareinvolved.Advisorsofsupportgroupslikepepsquad,drillteam,marchingbandwhogroupactuallyperforminpostseasoncompetitionshallbepaidthree(3%)oftheirannualstipendforExtraDutyPayforeachweekofparticipationinCIFactivities.

AdditionalcoachespaidthroughtheASBandnotpaidforthroughanofficialDistrictstipenddonotqualifyfortheDistrictpaidextraCIFcompensation.AdditionalcoachesmaybepaidthroughASBaccountswithbooster/parentorganizationraisedfunds.

CIFPayCalculationFormula(forCIFPayCalculationSheetseepage68)StipendAmountdividedbytheNumberofWeeksoftheSportsSeasonequalsthecoaches’CIFpay.

2. DistrictSupportofCostsForAwayCompetitionsatStateandNational

Coach(es) Coach‐transportation/accommodation Coachstipend(percontract) Coachmealallocationof$50.00perday,per

coach(mealsonly).Themeallimitsarelistedasfollows:Breakfast‐$10,Lunch‐$15,Dinner‐$25.Itisimportanttosavealldetailedreceipts(nocreditcardreceipts)–See“StateCompetitionCoaches’Reimbursement”onAthletic/Booster/ParentOrganizationHaikusite

Thereisnoreimbursementforpurchasedstudentmeals.

StudentAthletes LocalTransportation(schoolbusonly)


3. RequirementsForValidCPR/FirstAid/

SteroidPhysiology/WaterSafety&ConcussionCertifications

CoachneedingcertificationforCPR/AED/FirstAid/SteroidPhysiologyTraining/ASCC/WaterSafety/Concussionmusttaketheappropriatecourse(s)andbringtheverificationcard(s)toHumanResources.Whenthecoachhascompletedthecourse(s),butwhosecard(s)willnotbeavailableuntilafterhis/herassignmentaretobegin,shouldbringthe“letterofcompletion”toHumanResourcesimmediatelyandbringthecard(s)assoonastheyareavailable.

Theseitemsmustbecurrentpriortopickingupa“newhirepacket.” TBTest 1stAidCertification(maynotbeanonlineclass) CPRCertification(maynotbeanonlineclass) AEDCertification(maynotbeanonlineclass) ConcussionCertification OneoptionforclassesinLagunaHills,www.surefirecpr.com

NFHSCertification(“NFHSFundamentalsofCoaching”)o www.nfhslearn.comclickthelinkthatsays“getcertified”

o Thecostshouldbelessthan$50.

Oncetheseitemsarecompletedandturnedintotheschool’sofficemanager,the“newhirepacket”willbehandedtothenewprospectiveemployee.He/shemustthengotoHumanResourcesfortheFBIFingerprintingprocess.

YoumustcontactHumanResourcesforinstructionstobefingerprintedforFBIclearance.

Onlinecourseathttp://www.ctc.ca.gov/credentials/online‐services/pdf/oa‐ascc.pdf

CompletefingerprintprocessingbyLiveScanusingForm41‐LS.$71.00plusrollingfee.

Completeonlineapplicationform.$57.00plusprocessingfee.

Mustbecompletedbyallnon‐certificatedemployees,paidorvolunteerpositions,whoworkwithpupils.

Oncetheprospectivecoachhasbeenissuedthecertificate,ane‐mailwillbesentbyCTCtotheapplicantverifyingthatthecertificatehasbeengranted.

Printthecertificateandpresentittotheschool.Theschoolshouldmakeacopyofthecertificateandincludeitwithalltheotherpaperworkthatthecoach

needstobringtoHumanResourceswiththeRequesttohireandallothercorrespondinginformation.

C.PROCEDURESFOREXTRADUTYASSIGNMENTSANDRETIREES

Allvacantextradutyassignmentsmustbeportedatleast5daysperthecontractandofferedtocurrentemployees.NoassignmentscanbeofferedtoSVUSDretireesor“walk‐ons”unlessitisverifiedthattherewasnointerested,qualifiedcurrentteacher.Aperceptionthattheretireemaybe“morequalified”totakethepositionoveracurrentqualifiedteacher,isnotajustificationtobeused.Retireeswhohaveservedfrom2010‐2011incoachingassignments,maycontinueuntilthepositionbecomesvacant.D.PROCEDURESFORHIRINGSVUSDCERTIFICATEDORRETURNING“WALK‐ON”CLASSIFIEDEMPLOYEE/VOLUNTEERCOACHES

PRIORtothefirstdayofcoaching:1. Principalapprovesofrecommendationtohire

coach.

2. ThePRINCIPALmustensurethattheemployeewhowillbecoachinghasfulfilledALLrequirementson"AthleticCoachQualification/CompetencyVerification"sheetonlyatinitialhiringasacoachorforachangeofsport.PleasesubmitformtoHumanResources.

3. Schoolsubmitsacopy(frontandback)ofVALIDrequiredcards:CPR/AED,Steroid,FirstAid,ASCCandifapplicable,WaterSafety.Pleaseattachto"AthleticCoachQualification/CompetencyVerification"sheet.Ifcoachdoesnothaverequiredcertificates,itwillnotbepossibletoinputassignmentontheATMscreen.Coachmustbeinformedthatcertificate(s)hasexpired.Coachisnottobeginwork.He/shemustsubmitcertificate(s)totheschoolpriortoinputtingtheassignmentonthescreen.(Note:NoonlineclassesareacceptableforCPR/AEDcertification)

4. PRINCIPALauthorizesstafftoinputallcoachesontheATMscreen.Note:Separateinputisrequiredforeachsport,thetwo‐sportstipend,thereleaseperiodstipend,andCIFstipend.Ifthecoachisanon‐contractual,additionalcoach,indicatetotalamounttobepaidasastipend.

5. TheDistrictwillapproveassignmentsontheATMscreen.SchoolcancheckapprovalbyviewingtheATMscreenfordatesof“CategoricalReview”and“HumanResourcesReview.”Bothmustbeapproved.(Approvalswillbedoneonadailybasis.)Whenbothareapproved,theemployeeis


authorizedtobeginwork.Positionsnotapprovedwillnotshowadateinoneorbothofthesecolumns.ClassifiedorCertificatedAdditionalDutyBoardReportwillbesenttoeachsiteaftertheBoardMeeting.ThisreportwillindicateallcoachingassignmentswhichhavebeenBoardapproved.

6. IfthecoachingstipendwillbepaidthroughASBfunds,theSVUSDAccountingDepartmentwillsendaninvoicetoASBattheconclusionofthesportforthetotalamountofthestipendsalaryplusrequiredfringebenefits(i.e.,SocialSecurityTaxes,Medicare,UnemploymentInsurance,etc.).ASBwillensurethatappropriatesources(boosters/parentorganizations,etc.)receiveandpaythebill.Rememberthatfringebenefitsmustbeaddedtothesalaryforthetotalwhichmustnotexceedtheamountonthesupplementalpaysalaryschedule.Todeterminetheamountoffringebenefits,figureanadditional10%morethanthestipendamounttobepaid.

Anemployee(whetherfundedbythedistrictorASB)SHALLNOTBEPERMITTEDTOCOACHUNTILALLOFTHEABOVEREQUIREMENTSHAVEBEENCOMPLETEDANDTHEASSIGNMENTHASBEENAPPROVEDONTHEATMSCREEN.CoacheswhoareapprovedtobeginworkbyHumanResourcesaftertheseasonbegins,willhavetheirpayprorated.

E.PROCEDURESFORHIRINGNEW“WALK‐ON”CLASSIFIEDEMPLOYEESASCOACHES/VOLUNTEERCOACHES

PRIORtothefirstdayofcoaching:SchoolswillcompleteRecommendationforEmployment(Usetheinformationbelowfortheappropriatefield): PositionTitle:ClassifiedWalk‐OnCoach JobCode: 83E996 BudgetCode: 0113011046‐2115 PCN: S47E996001CoachwithRecommendationforEmployment,Pre‐HireForm,andCoachingPacketwillgotoHumanResourcesbyappointment.

**Retiredteacherscannotbehiredasclassifiedwalk‐oncoaches.Theywillneedtohaveavalidcredentialandwillbehiredasasubstituteteacher.

WhencoachcomestoHumanResourceswithRecommendationforEmployment,Pre‐HireForm,andCoachingPacket,he/shewillbegivenpaperworktobeginthefingerprintingprocessand

instructionsonhowtocompleteallotherformsrequiredbyHumanResources.

Onceallrequiredpaperworkisreceivedfromtheschoolandthefingerprintreporthasbeenreceived.HumanResourceswillcontactthecoachforanappointmenttocompletethehiringprocess.

CoachescannotworkuntiltheyreceiveanauthorizationtobeginsignedbyHumanResources.

Anemployee(whetherfundedbythedistrictorASB)shallnotbepermittedtocoachuntilalloftheaboverequirementshavebeencompletedandtheassignmenthasbeenapprovedontheATMscreen.CoacheswhoareapprovedtobeginworkbyHumanResourcesaftertheseasonbegins,mayhavetheirpaydelayed.

AllowingacoachtoworkbeforebeingclearedorhiredisaCaliforniaEducationCode/BoardPolicyviolation.

F.PROCEDURESFORACCEPTINGVOLUNTEERSASCOACHESPRIORtothefirstdayofcoaching:1. Principalapprovesofrecommendationfor

volunteertocoach.

2. PRINCIPALmustensurethatthevolunteercoachmeetsALLrequirementson“AthleticCoachQualification/CompetencyVerification”.

3. PRINCIPALauthorizesstafftoinputinformationfrom"VolunteerRegistrationFormII”forallneworreturningvolunteersonvolunteerscreen.

4. PRINCIPALdirectsanewvolunteercoachtoHumanResourceswiththefollowing:a. Completed“AthleticCoachQualification/

CompetencyVerification”foreachsportcoachedwithcopyofanynew,validrequiredcards(frontandback):CPR/AED,Steroid,FirstAid,ASCC,Concussionand,ifapplicable,EmergencyWaterSafety.(**Note:NoonlineclassesareacceptableforCPR/AEDcertification)

b. Completedvolunteercoachregistrationandscreeninginformation.

5. Inadditiontotheabove,anewvolunteer,whoisnotaDistrictemployee,willbeinstructedtosubmitthefollowingtoHumanResources:a. Californiadriver’slicense.


b. TBtesting(whichrequiresthreedays)c. Fingerprinting(Resultsofcriminal

backgroundfingerprintcheckmustbereceivedbytheDistrictfromtheDept.ofJusticepriortobeginningassignment)

d. Completedpre‐VolunteerIImaterials

6. Aftercompletionofabove,HumanResourceswillapprovevolunteerassignmentonvolunteerscreenandissuean“AuthorizationtoBeginVolunteering”foranewvolunteer.

7. ThevolunteercoachingassignmentisvaliduntilJune30,andMUSTberenewedeachyear,asneeded.

ThevolunteerwhowillbecoachingSHALLNOTBEPERMITTEDTOCOACHuntilalloftheaboverequirementshavebeencompletedandhe/shehasbeenauthorizedtobeginvolunteering.

VIII. COMMUNITYRELATIONS/ADVERTISEMENTS

SaddlebackValleyUnifiedSchoolDistrictBP1325COMMUNITYRELATIONSADVERTISINGANDPROMOTIONPUBLICINFORMATIONMATERIALS

TheGoverningBoarddesirestopromotepositiverelationshipsbetweenschoolsandthecommunityinordertoenhancecommunitysupportandinvolvementindistrictschools.TheSuperintendentordesigneemayapprove:1. Distributionofnoncommercialmaterialsthat

publicizeservices,specialevents,publicmeetingsorotheritemsofinteresttostudentsorparents/guardians

2. Distributionofpromotionalmaterialsofacommercialnaturetostudentsorparents/guardians

3. Paidadvertisementsonschoolproperty,includingbutnotlimitedtobillboardadvertisementsandcorporatesponsorships

4. Paidadvertisementsinschool‐sponsoredpublications,yearbooks,announcementsandotherschoolcommunications,includingwebsitesandsocialmedia

5. Productsandmaterialsdonatedbycommercialenterprisesforuseintheclassroom,aslongastheyserveaneducationalpurposeanddonotundulypromoteanycommercialactivityorproducts.Suchmaterialsmaybearthenameand/orlogoofthedonor

Priortodistribution,posting,orpublication,theSuperintendent,principalordesigneeshallreviewandapprovealladvertisingcopyandpromotionalmaterialstoensurecompliancewithBoardpolicy.TheSuperintendent,principalordesigneemayselectivelyapproveordisapprovedistributionofmaterials,publishingofcopyorpostingofadvertisementsbasedonthecriterialistedbelow,butmaynotdisapprovematerialsorcopyinanarbitraryorcapriciousmannerorinawaythatdiscriminatesagainstaparticularviewpointonasubjectthatwouldotherwisebeallowed.

Allmaterialstobedistributedshallbearthenameandcontactinformationofthesponsoringentity.Theuseofpromotionalmaterials,advertisementsorsponsorshipsdoesnotimplydistrictendorsementofanyidentifiedproductsorservices.Schoolsareencouragedtoincludeadisclaimerinschoolpublicationsandyearbooksstatingthattheschooldoesnotendorseanyadvertisedproductsorservices.

CriteriaforApprovalTheSuperintendent,principalordesigneeshallnotacceptfordistributionanymaterials,advertisementsorcorporatesponsorshipsthat:1. Arelewd,obscene,libelousorslanderous

(EducationCode48907)2. Incitestudentstocommitunlawfulacts,violate

schoolrulesordisrupttheorderlyoperationoftheschools(EducationCode48907)

3. Promoteanyparticularpoliticalinterest,candidate,partyorballotmeasure,unlesssuchmaterialsarebeingdistributedataforuminwhichcandidatesoradvocatesfromallsideshavebeeninvitedtopresenttheirviewstothestudentsduringschoolhoursorduringeventsscheduledpursuanttotheCivicCenterAct

4. Discriminateagainst,attackordenigrateanygrouponaccountofanyunlawfulconsideration

5. Promotetheuseorsaleofmaterialsorservicesthatareillegalorinconsistentwithschoolobjectives,includingbutnotlimitedtomaterialsoradvertisementsfortobacco,intoxicants,andmoviesorproductsunsuitableforchildren

6. Solicitfundsorservicesforanorganization,withtheexceptionofsolicitationsauthorizedinBoardpolicy

7. Distributeunsolicitedmerchandiseforwhichanensuingpaymentisrequested

8. Proselytizeorpositionthedistrictonanysideofacontroversialissue

TheSuperintendentordesigneealsomayconsidertheeducationalvalueofthematerials,advertisements,orcorporatesponsorships,theage


ormaturityofstudentsintheintendedaudience,andwhetherthematerialsoradvertisementssupportthebasiceducationalmissionofthedistrict,directlybenefitthestudentsorareofintrinsicvaluetothestudentsortheirparents/guardians.

Schoolsmayestablishadditionalcriteriapertainingtothecontentofadvertisementsinschoolpublicationsandyearbooks.Suchcriteriamaylimitadvertisementstothosethatcontaincongratulatoryorcommemorativemessages,curriculum‐relatedcontent,advertisementsforproductsorservicesofinteresttostudents,noncontroversialcontent,and/orothercontentdeemedappropriatebytheschoolpublicationstaffandadvisorinaccordancewithlawandBoardpolicy.

Beforepublication,theSuperintendentordesigneeshallreviewalladvertisingtoassurethatitcomplieswiththeprovisionsofthispolicy.

PublicinformationmaterialsapprovedbytheSuperintendentordesigneemaybedisseminatedbystudentsonavoluntarybasis.Allsurveysorquestionnairesrequiringstudentorparent/guardianresponsemustbeapprovedbytheSuperintendentordesigneepriortodissemination.Studentsshallnotbeaskedtodistributecommercialadvertising.LegalReference:EDUCATIONCODE7050‐7058Politicalactivitiesofschoolofficersandemployees

35160Authorityofgoverningboards35160.1Broadauthorityofschooldistricts35172Promotionalactivities38130‐38138CivicCenterAct48907StudentexerciseoffreeexpressionBUSINESSANDPROFESSIONSCODE25664AdvertisementsencouragingminorstodrinkU.S.CONSTITUTIONAmendment1,FreedomofspeechandexpressionCOURTCASESDiLoretov.DowneyUnifiedSchoolDistrict,(1999)196F.3d958Yeov.TownofLexington,(1997)US1stCircuitCourtofAppeals,No.96‐1623Hemryv.SchoolBoardofColoradoSprings,(D.Col.1991)760F.Supp.856Brightv.LAUSD,(1976)134Cal.Rptr.639,556P.2d1090,18Cal.3d350Lehmanv.ShakerHeights,(1974)418U.S.298CSBA:6/92,6/96,11/01,4/13Readopted:09/92Revised:10/93Revised/Readopted:9/4/07Revised:10/08/13Boardapproved:11/12/13

SaddlebackValleyUnifiedSchoolDistrictAR1325COMMUNITYRELATIONSADVERTISINGANDPROMOTIONDistributionofMaterialsMaterialsgeneratedbynonstudentsmaybedistributedorpostedindistrictschoolsonlywhenpriorapprovalhasbeengrantedbytheSuperintendentordesignee.

Unlessgeneratedbytheschool,surveysorquestionnairesrequiringstudentorparent/guardianresponsealsomustbefirstapprovedbytheSuperintendentordesignee.Allmaterialstobedistributedshallbearthenameandcontactlocationofthesponsoringgroup.

Beforepublication,theSuperintendentordesigneeshallreviewalladvertisingcopytoassurethatitcomplieswiththeprovisionsofBoardpolicyandadministrativeregulations.

Beforepaidadvertisements,includingbillboardsandcorporatesponsorshipsmaybeplacedonschoolproperty,theSuperintendentordesigneeshallreviewalllanguage,logos,andsizespecifications.

Districtschoolsshallnotdistributeunsolicitedmerchandiseforwhichanensuingpaymentisrequested.CSBA:6/92,6/96Revised/Readopted:5/07

SaddlebackValleyUnifiedSchoolDistrictBP1700COMMUNITYRELATIONSRELATIONSBETWEENPRIVATEINDUSTRYANDTHESCHOOLSTheGoverningBoardrecognizesthatprivateindustryandtheschoolshaveamutualinterestinmaximizingstudentachievementinordertopreparestudentstobeproductivecitizensandcontributetotheeconomichealthofthecommunity.TheBoardshallencouragelocalbusinessinvolvementineffortsthatsupportthecoremissionandgoalsofthedistrictandpromotetheacademic,social,andphysicalwell‐beingofstudents.

TheBoardandtheSuperintendentordesigneeshalldevelopstrategiestoinitiatebusinesspartnershipsandshallcommunicatewithbusinesspartnersaboutdistrictneedsandpriorities.TheSuperintendentordesigneemayassigndistrictstafftocoordinatecommunity/businessoutreacheffortsonbehalfofthedistrictandworktoensureequitabledistributionofbusinessinvolvementacrossalldistrictschools.Businessesandindustryand/ortheirrepresentativesmaysupportdistrictschoolsandprogramsby:

1. Volunteeringintheclassroomorschool,providingspecialinstructionalprogramsorassemblies,andservingastutorsormentorsforindividualstudents

2. Donatingfunds,products,instructionalmaterials,orservicesthatserveaneducationalpurpose


3. Purchasingadvertisementsinschool‐sponsoredpublications,onwebsitesoronschoolpropertyinaccordancewithlawandBoardpolicy

4. Servingonadvisorycommitteesinordertoprovidebusinessexpertiseorperspectives

5. Workingwithdistrictstafftoensuretherelevanceandrigorofthedistrict’scareertechnicaleducationprogramandprovidingworkopportunitiesforstudentsenrolledintheseprograms

6. EngaginginotheractivitiesapprovedbytheSuperintendentordesigneethataredesignedtoincreasestudentlearningorsupportschooloperations

TheBoardurgesemployerstofurthersupporttheschoolsbyrecognizingtheiremployees’needsasparents/guardians,accommodatingtheirneedsforchildcare,andsupportingtheirinvolvementwiththeirchildren’sschools.

TheSuperintendentordesigneemaypubliclyacknowledgethesupportofabusinesspartnerindistrictcommunications,butshallnotundulypromoteorendorseanycommercialactivityorproducts.He/shealsomayrecommendBoardcommendationtothoseindividualsand/orbusinessesthathavemadeextraordinarycontributionstothedistrict.

The Superintendent or designee shall regularly report to the Board regarding the district’s progress in

establishing and sustaining business partnerships and the ways in which businesses have supported district programs. Legal Reference: 8070 Career technical education advisory committee 35160 Authority of governing boards 35160.1 Broad authority of school districts 41030-41037 Gifts and bequests 51760-51769.5 Work experience education 52300-52499.66 Career technical education UNITED STATES CODE, TITLE 20 2301-2414 Carl D. Perkins Career & Technical Education Act of 2006, especially: 2354 Local plan for career technical education, business involvement Management Resources: CSBA PUBLICATIONS: School-Based Marketing of Foods and Beverages: Policy Implications for School Boards, Policy Brief, March 2006 Maximizing School Board Governance: Community Leadership, 1996 COUNCIL FOR CORPORATE & SCHOOL PARTNERSHIPS PUBLICATIONS: A How-To Guide for School-Business Partnerships NATIONAL ASSN OF STATE BOARDS OF ED PUBLICATIONS: Building Business Support for School Health Programs, 1999 WEB SITES CSBA: http://www.csba.org CA Consortium of Education Foundations: http://www.cceflink.org CA Dept of Education, Parents/Family & Community:http://www.cde.ca.gov/ls/pf Council for Corporate and School Partnerships: http://www.corpschoolpartners.org National Association of State Boards of Education: http://www.nasbe.org CSBA: 10/85, 9/91, 3/07, 3/08 Readopted: 09/92 Revised: 10/93 Revised: 6/08 (Replaced with 3/08 CSBA) Board approved: 7/8/08

Coachesmaynotusefacilitiesforfinancialgainunlesspre‐postandduringtheseasonunlessapprovedbyCommunityServices.


FREQUENTLYASKEDQUESTIONS

HAZINGQ: Areplayersallowedtoparticipatein

initiationnights,pranksorhazingactivities?A: No!

Q: Wouldpriorknowledgeofahazingincidentandfailuretoactuponknowledge,constitutedisciplinaryactionagainstthecoach?

A: Yes!

Q: Wouldseniorteammemberswho"kidnap"newteammembers,painttheirfaces,andtakethemtoapublicplaceconstituteahazingincident?

A: Yes,defamationofpropertyorpersonconstitutes hazing.

CONTACTWITHATHLETESQ: Canacoachassistinstretchinganathlete?A: No,referathletetoathletictrainer.

Q: Canacoachmassageanathleteinpreparationforcompetition?

A: No.

Q: Canacoachteachpartnerstretchingtotheathletes?

A: Yes,howeversamegenderpartnerstretchingshouldbeenencouragedwhenever

possible.

Q: Isthecoachresponsibletomonitorinappropriatedress?

A: Yes,schooldresscodesmustbeenforced.

Q: DuringaSaturdaytournament,whentheteamhasa4to5hourbreak,cantheteamdisbursetoavarietyoflocationstoeatlunch?

A: No,thecoachisresponsibleforthesafetyandsupervisionofathletesatalltimes.

Q: Canacoachsplithisteamandleavetheweightroomorpool,leavinga"captain"inchargewhilethecoachisgone?

A: No,ifthecoachfindsitnecessarytoleave,he/shemustremoveallstudentsandsecurefacility.

Q: Canacoacharrangea"player‐only"practice?A: No,arrangingorrequiringa"players‐only"

practiceisnotappropriateatanytime.

FEESQ: Mayaschoolstillreceivedonationsfrom

parentsandguardians?A: Yes.Schooldistricts,schools,programs,and

classescananddoseekandacceptdonationsoffundsandproperty,andthispracticeispermissibleaslongasthedonationistruly

voluntaryandinnowayaprerequisitetoparticipationintheprogramoractivity.Therefore,anystatementorexplanationrelatedtoadonationthatcouldleadareasonablepersontobelievethedonationmaynotbetrulyvoluntaryistobeavoided.Accesstoeducationalprogramsmustnotbetiedtoeitherthewillingnessortheabilitytopayafeeorrequestafeewaiver.

Q: Mayaschoolstillfundraise?A: Yes.Aswithdonations,schooldistricts,schools,

programsandclassescananddoengageinfundraisingactivitiesandprograms,andthispracticeisalsopermissibleaslongastheraisingoffundsisvoluntary.Youmayrequirestudentstoattendafundraisingevent;however,iftheyareunabletoraisefundsfortheevent,youcannotpreventthemfromparticipatinginaneducationalactivity.Itisimportanttodistinguishrequiredfundraisingfromrequiredattendanceatafundraisingevent,asattendanceatafundraisingeventisthesameasattendanceatpractices,games,rehearsals,orperformanceswhichareallanexpectedaspectofparticipation.Forexample,expectingthemembersofavocalensembletoattendafundraisingconcertthatislistedonthecoursesyllabusandonitscalendarofeventsdoesnotviolatethe“freeschool”guarantee(providedattendanceistheonlyrequirement).AnotherexampleiswhenmembersofanathleticteamareexpectedtohelpoutwithafundraisingsaleataBacktoSchoolNight,OpenHouseorotherevent–justasacoachcanexpectplayerstoattendpracticesandgames,thecoachcanexpectplayerstoattendafundraisingeventaslongastherequirementistoattendratherthantoraisemoneyasaconditionofparticipationintheactivityorprogram.

Q: Mayaschoolchargefeesforuniformsforteamssports?

A: No.Aschoolmustprovideafreeuniformtoanystudentwhoisamemberofaschoolteam.Further,thefreeuniformmustbesubstantiallythesameuniformasthosewhicharemadeavailableforpurchase.Studentsmaypurchasetheirownuniformsiftheysochooseandwanttokeepit;however,buyingauniformcannotbearequirementtoparticipateinasport.

Q: MayaschoolrequireteammemberstopurchaseSpiritPacks?

A: No.Spiritpacksmaybesold;however,cannotbearequirementofstudentsasaprerequisitetoparticipateinasport.Iftherearerequiredpracticeuniforms,theymustbeprovidedfreeofchargetoanystudentwhoisamemberoftheschoolteaminquestion.


Q: Whatifaschoolonlychargesfeestothosestudentswhocanaffordthem;andhasawaiverprocessforthosewhocannot?

A: Awaiverprocessbasedonfinancialneedorinabilitytopaydoesnotmakeanotherwiseimpermissiblefeepermissible.

Q: Mayaschoolcharge“lab”feesforcertaincoursesorprograms?

A: Yes.Therearespecificfees,chargesanddepositsarethatlegallypermissiblebylaw:

ChargesforoptionalattendanceasaspectatorataschoolorDistrictsponsoredactivity.

Chargesforfoodservedtostudents,subjecttofreeandreducedpricemealprogrameligibilityandotherrestrictionsspecifiedinlaw.

PayingthereplacementcostforDistrictbooksorsuppliesloanedtoastudentthatthestudentfailstoreturn,orthatiswillfullycut,defacedorotherwiseinjured,uptoanamountnottoexceed$10,000.

Feesforfieldtripsandexcursionsinconnectionwithcoursesofinstructionorschoolrelatedsocial,educational,cultural,athletic,orschoolbandactivities,aslongasnostudentispreventedfrommakingthefieldtriporexcursionbecauseoflackofsufficientfunds.

Medicalorhospitalinsuranceforfieldtripsthatismadeavailablebytheschooldistrict.

Chargesforrequiredmedicalandaccidentinsuranceforathleticteammembers,solongasthereisawaiverforfinancialhardship.

Chargesforstandardizedphysicaleducationattireofaparticularcoloranddesign,buttheschoolmaynotmandatethattheattirebepurchasedfromtheschoolandnophysicaleducationgradeofastudentmaybeimpactedbasedonthefailuretowearstandardizedapparel“arisingfromcircumstancesbeyondthecontrol”ofthestudent.

Chargingfortheparkingofvehiclesonschoolgrounds.

ChargesfortherentalorleaseofpersonalpropertyneededforDistrictpurposes,suchascapsandgownsforgraduationceremonies.

Feesforschoolcampprograms,solongasnostudentisdeniedtheopportunitytoparticipatebecauseofnonpaymentofthefee.

Reimbursementforthedirectcostofmaterialsprovidedtoastudentforpropertythestudenthasfabricatedfromsuchmaterialsforhis/herownpossessionanduse,suchaswoodshop,art,orsewingprojectskeptbythestudent.

Reimbursementfortheactualcostofduplicatingpublicrecords,studentrecords,oraprospectusoftheschoolcurriculum.

Feesfortransportationtoandfromschool,andtransportationbetweenschoolandregionaloccupationalcenters,programsorclasses,aslongasthefeedoesnotexceedthestatewideaveragenonsubsidizedcostperstudentandprovidedthereisawaiverprovisionbasedonfinancialneed.

Feesfortransportationofpupilstoplacesofsummeremployment.

Tuitionfeeschargedtopupilswhoseparentsareactualandlegalresidentsofanadjacentforeigncountryoranadjacentstate.

TuitionfeescollectedfromforeignstudentsattendingaDistrictschoolpursuanttoanF‐1visa,equaltothefullunsubsidizedpercapitacostofprovidingeducationduringtheperiodofattendance.

Feesforanoptionalfingerprintingprogramforkindergartenorothernewlyenrolledstudents,ifthefeedoesnotexceedtheactualcostsassociatedwiththeprogram.

Feesforcommunityclassesincivic,vocational,literacy,health,homemaking,andtechnicalandgeneraleducation,nottoexceedthecostofmaintainingthecommunityclasses.

Depositsforbandinstruments,music,uniformsandotherregaliawhichschoolbandmemberstakeonexcursionstoforeigncountries.

Chargesforeyesafetydevices,atapricenottoexceedthedistrict'sactualcosts,inspecifiedcoursesoractivitiesinwhichstudentsareengagedin,orareobserving,anactivityortheuseofhazardoussubstanceslikelytocauseinjurytotheeyes.

Q: Inthepast,studentswhoplayasport,participateinextracurricularactivities,i.e.drama,music,cheer,ASB,etc.havebeenrequiredtopurchaseanASBcard/sticker.Isthisstillacceptable?

A: No.ASBstickers/cardsareoptionalitemforallstudents.StudentscannotberequiredtobuyASBstickers/cardsasaconditiontoparticipateinasport,program,orclub/organization.

Q: KeyClub,CaliforniaScholarshipFederation(CSF),NationalHonorSociety(NHS),andperhapsothershavecollectedduesfromstudentsinthepastbecausetheypayannualregistrationstoorganizationsonthenationallevel.Isitstilloktocollectthesedues/feesfromstudents?

A: Studentscannotberequiredtopaytheduesasaconditionformembershipintheorganizationorclubattheschoollevel.Additionally,membershipinthenationallevel


organization/clubcannotbearequirementformembershipintheschoollevelclub.

Q: InthepastsomeclasseslikeArtorCeramicshavechargedeachstudenta“materialsfee”forcreationsthatstudentstakehomeandkeep.Isitstilloktochargestudentsforextramaterials?

A: Studentsmaybechargedformaterialsiftheychoosetotakehomewhattheymake.However,studentsshouldbeabletomakethingstheydonottakehomeiftheydonotwanttopayforextramaterials.Understandably,thismeansthatstudents(1)makethingsthatthattheydonottakehomeandwethrowitaway;or(2)inthecaseofaceramicscourse,theycannotfiretheirclayitemsinthekiln,sothattheclayremainsreusable.

Q: Ihaveaquestionthatisn'tansweredabove,whatshouldIdo?

A. Parents,guardians,students,faculty,andstaffshoulddirectquestionsaboutschool‐specificmattersneedingclarification/explanationdirectlytotheschool'sprincipal.PrincipalsshouldcontactEducationalServicesforguidanceandsupportwithresponsestoschool‐specificquestionsaboutstudentfees,charges,deposits,donationsandfundraising.

SCHOOLCONNECTEDORGANIZATIONSQ: Canplayersknowinglycontributetowardsa

coaches’gifttobepresentedatabanquet?A: Yes,howeveritisrecommendedthatthegiftnot

beexcessive.FundscollectedforanominalgiftmaynotbedepositedtoordispensedfromASB.

Q: CanBooster/ParentOrganizationsusebooster/parentfundstobuycoachesgiftsforanendoftheyearbanquet?

A: No,butindividualdonationsmaybecollectedforthatpurpose.Thedollaramountshouldnotbeexcessive.FundscollectedforanominalgiftmaynotbedepositedtoordispensedfromASB.

Q: CanBooster/ParentOrganizationsusebooster/parentfundstopurchaseequipmentforaspecificschoolorprogram?

A: Yes;howeveroncepurchased,equipmentbecomespropertyoftheschooldistrictifequipmentisinstalledorstoredondistrictproperty.

TRANSPORTINGSTUDENTSQ: Cananathletegohomeafteragamewith

his/herparentorlegalguardian?A: Yes,ifface‐to‐facecontactwithparenthasbeen

madeattimeofrelease.However,someathleticprogramsorspecificteamsmaychoosetokeepallathletestogetherontheteambus.(CoachesshouldcheckwiththeirAthleticDepttodeterminethetransportationpoliciesattheirschool).

Q: Cananathletegohomefromanawaygamewithsomeoneotherthanhis/herparentorlegalguardian?

A: No

HIRINGPROCEDURESQ: Canacoachorvolunteerbeginbeforehe/sheis

clearedforemployment/serviceandauthorizedtoworkbyHumanResources?

A: No!ThisisaviolationofEducationCodeandBoardPolicy.

Q:

A:

Areclassifiedcoachesgiventhe"two‐sport"stipend?Yes.Regularclassifiedemployeeswhocoachtwosportswillbeeligible.However, "additional coach" positions do not qualify for the two-sport stipend.

Q: Whenisthecoachpaid?A: Paymentforastipendpositionisgivenonly

whenallemploymentrequirementshavebeenmet,onthepaydaywithinthepayperiodattheconclusionofthesportcoached.Paymentforadditionalcoaches(ASBworkers)isgivenafterallemploymentrequirementshavebeenmet.

Q: Canacoachbegivenabonus,tip,gift,etc.,for"ajobwelldone"?

A: No.ThisisnotallowedbyboardpolicyandisinviolationofCIFrules.

Q: HowdoIknownumberandtypeofDistrictapprovedcoachingassignments?

A: RefertoassignmentslistedonExtraDutySportsAssignments.Onlynon‐asteriskedassignmentsonthislistwillbepaidthroughDistrictfunds.

Q: Arenewcoachesexpectedtohavefingerprintresultsonfilewithinaoneweektime?

A: No.Fingerprintverificationcouldtake1to30workingdaysorlonger.PlanaccordinglybecauseacoachisnotallowedtoworkorbeincontactwithstudentathletesuntilfingerprintsareonfilewiththeDistrictOffice.

Q: IfaSVUSDteacherishiredasacoachfundedthroughDistrictstipendonafirstsportanddoesthesecondsportthroughASB,ishe/sheeligibleforthetwo‐sportstipendand/orreleaseperiod?

A: Ifbothpositionsarecontractual,stipendpositionsandthetwo‐sportstipendmustbeprovidedbyASBortheDistrict(whicheverfundedthesecondsport.TheDistrictwillprovidethereleaseperiod).Ifonlyoneorneitherofthepositionsiscontractual,neitherthereleaseperiodnorthetwo‐sportstipendmustbeprovided.

Q: WhenacoachisfundedthroughASB,canthetotalamountbenegotiable?


A: Ifthepositionisanon‐contractual,non‐stipendposition,thetotalamountcanbenegotiatedforbothcertificatedandclassifiedstaff.

Q: CanBooster/ParentOrganizationsorASBhireadditionalcoaches?

A: No,thebooster/parentorganizationsmaynothireadditionalcoachesandpaythemdirectly.Thebooster/parentsmayprovidefundsfortheDistricttohireadditionalcoachesanddonatetoASB.Thesecoachesmustmeetallemploymentrequirementsforcoaches.

Q: Arespecialtycoaches(i.e.choreographers,trainerinparticulararea,etc.)requiredtohavethesamerequirementsasacoach(FirstAid,CPR/AED,Steroid,Concussionetc.)?

A: Onlycoacheswhoseathleticteamsarecompetitivemustmeetallrequirements.Cheer/PepSquadcoachesarerequiredtobeclearedinFirstAid&CPR/AED/CIFSteroid,Concussion.AdvisorsforColorguard,andMarchingBand,arerequiredtobeclearedinFirstAid/CPR/AED,Steriod,andConcussion.

Q: Canspecialtycoachesbehiredasindependentcontractors?

A: No.TheymustbehiredbytheDistrictasemployees.UndertheguidelinesofIRS,theyarenotindependentcontractors.

Q: Doesaconditioningcoachneedtomeetthesamerequirementsasaregularcoach?

A: Aconditioningcoachwhoseathleticteamiscompetitivemustbehiredasaprograminstructor/coachandmeetallrequirementsofaregularcoach.Aconditioningcoachwhoseathleticteamisnotcompetitivedoesnotneedtomeetthecoachingrequirements,andishireddirectlyasaprograminstructor.

Q: WhathappenswhenaSVUSDteachercoachesasportatadifferentschoolotherthanwherehe/sheteaches?

A: Inadditiontothestipendforthesportandthetwo‐sportstipend(ifeligible),he/shewillreceiveastipendforcoachingatadifferentschool.Noreleasetimeisgiven.

Q: Whathappenswhenacoachisclearedforemploymentaftertheseasonbegins?

A: His/herpaymaybedelayeduntilhe/sheiscleared.ItisCaliforniaEducationCode/BoardPolicyviolationtoallowacoachtoworkbeforebeingclearedorhired.

Q: Mustacoachorvolunteerpossesscurrentcertificates(FirstAid/CPR/AED,Steroid,Concussionand/orwatersafety)beforebeginninganassignment?

A: Yes.Acoachmustpossessrequiredcertificateswhicharecurrentandvalidforhisentireseason,orsubmitaLetterofVerificationindicatingthatthecourseshavebeencompletedandthecardswillbesubmittedtoHumanResourcesassoonastheyareavailable.


IX.FORMS

A. ATHLETICCOACHES/SPECIALGROUPSREQUIREDPAPERWORK FootballandSpecialGroups(BandandCheer)isduebyJUNE15ofeachyear,otherFallSportsdueAUGUST15, WinterSportsduebyNOVEMBER1ofeachyear,SpringSportsduebyFEBRUARY1ofeachyear

BudgetForm(sample)includecoaches’namesandsalaries HeadCoaches’ClearanceStatement Coaches’SignatureSheet Donationletterfromcoach SportsCompetitionCalendar DonationletterfromBooster/ParentOrganization Booster/ParentOrganizationApplicationforAuthorizationorRenewal

FOROFFICEUSEONLY AthleticPaperworkChecklist,AthleticInformationChecklistbySeason SportsExtraDuty/PaymentProcessandSportsStipendATMApprovalSteps

B. ATHLETICBOOSTERS/PARENTORGANIZATION/PTSOREQUIREDPAPERWORK PTSO,MUN,InstrumentalMusic,Choir,otherSportsboosters/parentsorganizationsisdueAUGUST15ofeach year(BandandCheerisdueJUNE15ofeachyear)

BudgetForm(sample)includecoaches’namesandsalaries Booster/ParentOrganizationApplicationforAuthorizationorRenewal OrganizationBylaws FinancialAuditorlastyear’sIRSTaxfiling(conductedbyacertifiedCPAorcertifiedfinancialplanner) OfficersInformation InsuranceVerification DonationLetterfrombooster/parentorganization(sample)

FOROFFICEUSEONLY Booster/ParentOrganizationPaperworkChecklist,Booster/ParentOrganizationRenewalChecklist Band/CheerExtraDuty/PaymentProcessandBand/CheerStipendATMApprovalSteps

C. STUDENTATHLETEREQUIREDPAPERWORK AthleticClearanceForm

D. TRANSPORTATIONFORMS,EXEMPTIONS,LETTERS

Co‐CurricularTransportationLetter NotificationofExtra‐CurricularEventsthatDoNotRequireSchool‐ProvidedTransportation TransportationExemptionForms,GolfTransportationExemptionForms AuthorizationforUseofPrivatelyOwnedVehicles

E. EXTRADUTYJOBCODES,STIPENDAMOUNTSBYSEASONOFSPORT

F. CIFPAYCALCULATIONSHEET

G. FIELDTRIPREQUIREDPAPERWORK FieldTripMatrix(submit2monthsinadvanced) Overnight/Out‐of‐StateCheckList Ifneeded,requestforSubstituteCoverageandinputintheHumanResources“CalendarofEvents”ifabsent

fromotherclassesduringovernightfieldtrip. TripItinerary StudentList,StudentEmergencyContactInformation WrittenConfirmationfromhotel/motelreservationfromTravelAgencyorHotel WrittenConfirmationfromairlinesreservationfromTravelAgencyorAirlines VoluntaryExcursion/FieldTripWaiver&MedicalAuthorization(ifneeded)

ModeofTransportation PrivatelyOwnedVehicleRequiredForms Parent/CoachCADriver’sLicense ProofofInsurance

H. SCHOOLACCIDENT/INJURYREPORT

I. ATHLETEANDPARENTCOMPLAINTFORM


ATHLETIC SPORT’S PARENT DONATION LETTER AND PAPERWORK REQUIREMENTS

PleasenotethatinallAthleticBooster/ParentOrganization,Foundation,Association,otherparentorganizationandcoachcommunicationtoparentsorstudents,onlyreferencesmadeto“contributions”,“donations”,“voluntary”,“suggested”and“neededtooperate”shouldbeused.Nolanguagesuchas“studentfee”,“participationfee”,“required”,“mandatory”,“requiredpaymentplans”,“fairshare”,“balancedue”or“inordertoplay/participate”shouldbeused. Adesignatedsiteadministratormustsignoffonthecommunicationstoparents/students

whensolicitingdonationsofanykind.

Allcommunicationsfromcoachesseekingdonationsorvoluntarycontributionsmustcontaintheparagraphsbelow.

SubmitthefollowingitemstotheDirectorofSecondaryEducationatthebeginningofeach

sportsseason:1. AelectroniccopyoftheSports’Budget(includescoaches’salariesandsignedbythe

AssistantPrincipal,Athletics)

2. ParentDonationletter

3. Coaches’SignaturePage

4. HeadCoachClearance

5. AthleticCompetitionSchedule


Saddleback Valley Unified School District

HEAD COACHES’ CLEARANCE STATEMENT for School Year 2015/2016

Head Coaches are required to sign this document stating that all coaches in his/her program (anyone having contact with a player) have been cleared by SVUSD and have been provided a copy of the Athletic Handbook. I, ________________________________________:

Have read and understood the SVUSD Athletic Handbook and have verified (by the coaches’ signature page) that each of my coaches has read and understood the SVUSD Athletic Handbook.

Have ensured that each of my paid coaches and volunteers have been cleared by personnel for employment. I have also checked that all required certifications are current & valid.

Have read and understood the CIF Blue Book. Understand that students may not be charged a fee or cannot be required to make a donation to participate in

an SVUSD program. I also have informed every coach in this sport that our AED’s are located:

o #1 location ___________________________________________________

o #2 location ___________________________________________________

o #3 location ___________________________________________________

Have submitted the following to my Assistant Principal of Athletics:

o Head Coaches’ Clearance Statement o Coaches Signature Page (for each coach) o Donation request letter; sent to parents from me o Donation request letter; sent to parents from booster/parent organizations o An electronic copy of my budget o Athletic Competition Schedule

Payment listed below is based on completion of entire season. Reduced time worked will result in payment being prorated. TOTAL AMOUNT OF STIPEND: $ (This amount should match Budget Sheet)

Payment for a stipend position is given only when all employment requirements have been met, on the payday within the pay period at the conclusion of the sport coached. A coach shall not be reimbursed for coaching services from any source other than school funds without the approval of the school’s governing board, not be subject to any bonus arrangement dependent upon the success of the school’s team. Coaches may be paid by way of District and/or ASB account. Booster/Parent Organizations may make a donation to the school’s athletic program, but they cannot specify that the money specifically be utilized for a specific coach.

Any team, coached by any person receiving any part of the salary from other than school funds without the approval of the school’s governing board, is ineligible. (13-14 CIF BlueBook 508 pg 117)

Name: _______________________________________ Sport: ________________________________________ School: ________________________________________ Signature: _____________________________________ Date: _________________________________________



COACHES SIGNATURE SHEET for School Year 2015/2016

(one form per coach)

IMPORTANT: This athletic coaching form is for the 2015-2016 school year and is valid for this year only. There is no coaching career status (tenure) in SVUSD. Please be sure to fill out this form completely. Incomplete forms will be returned to principals and no payment will be made until all paperwork is completed.

My signature below indicates that I have received and read the entire SVUSD Athletic Handbook for the 2015-2016 school year. I understand that student athletes may not be charged to participate in any SVUSD athletic program or be required to make a donation to participate in an SVUSD sport (suggested donations are acceptable). I am also aware that I must be cleared for employment by the SVUSD Human Resources Department before beginning my coaching assignment; this also means that all required certifications are current and valid.

NAME OF COACH / ASSISTANT COACH:

I agree with the following information regarding my coaching position as listed below:

Season of Sport (circle one):

FALL WINTER SPRING (08/27/15–11/06/15) (11/23/15–02/12/16) (02/22/16-5/13/16)

School (circle one):

ET LH MV TH

Name of Sport: Position: Gender of Sport:

BOYS GIRLS

Level of Sport (circle one):

VARSITY JV SOPHMORE FROSH/SOPH FROSH

Payment listed below is based on completion of entire season. Reduced time worked will result in payment being prorated. TOTAL AMOUNT OF STIPEND: $ (This amount should match Budget Sheet) See page 2

Payment for a stipend position is given only when all employment requirements have been met, on the payday within the pay period at the conclusion of the sport coached. A coach shall not be reimbursed for coaching services from any source other than school funds without the approval of the school’s governing board, not be subject to any bonus arrangement dependent upon the success of the school’s team. Coaches may be paid by way of District and/or ASB account. Booster/Parent Organizations may make a donation to the school’s athletic program, but they cannot specify that the money specifically be utilized for a specific coach.

Any team, coached by any person receiving any part of the salary from other than school funds without the approval of the school’s governing board, is ineligible. (13-14 CIF BlueBook 508 pg 117)

Each person listed below is to sign this form: 1. Coach / Asst Coach / Additional Coach: Date: 2. Head Coach: Date: 3. Assistant Principal, Athletics: Date:


ELECTRONIC SPORTS BUDGET FORM - SAMPLE



ATHLETIC SPORTS PARENT DONATION LETTER

Dear Parent, The Saddleback Valley Unified School District is very proud of the extensive co-curricular programs offered at the comprehensive high schools. Through limited state funding, the District provides financial support for these programs, which may include stipends for one or more coach/advisor for each program, superb facilities, transportation, officials, CIF membership fees and general maintenance of the facilities. However, costs for athletics continue to exceed the limited state allocations, thus necessitating booster/parent organization support and the request for suggested contributions from participants.

Participation in the High School sports program (and booster/parent organization) is strictly voluntary, and no student will be denied the opportunity to participate in a SVUSD co-curricular activity because of a parent or guardian’s failure to participate in fundraising activities, failure to devote time or resources to the booster/parent organization, or failure to purchase uniforms, or other accessories or equipment. Parents or students who do not participate in the organization will not be publicly identified. In an effort to provide a comprehensive program for students at all levels, the High School sports program is suggesting a voluntary contribution in the amount of $ dollars to fulfill our operating budget, which works out to approximately $ per student (clarify amounts if different for returning or new athletes, if appropriate), which includes .

If additional funds to augment the program are not raised in the amount noted above, the school may find it necessary to scale back the program. We are encouraging all parents to contribute to the program, and are most hopeful that the needed funds will be raised. Remember, your contributions may be tax deductible. Please consult with your accountant or tax advisor for specifics. (Note: if the parent organization is a non-profit 501(c)(3) it should be noted) Additionally, parents and students may be asked to participate in fundraising activities throughout the year in an effort to provide even greater financial support for the program. Participation is encouraged and greatly appreciated. However, lack of participation in these fundraising activities by a parent or guardian will not affect their student’s ability to participate. Thank you for your continued support,

Coach’s Signature Assistant Principal’s Signature Date


SPORTS EXTRA DUTY/PAYMENT PROCESS


SPORTS STIPEND ATM APPROVAL STEPS


BOOSTER/ PARENT ORGANIZATION , FOUNDATION, ASSOCIATION, PARENT DONATION LETTER AND PAPERWORK REQUIREMENTS

PleasenotethatinallBooster/ParentOrganization,Foundation,Association,otherparentorganizationandcoachcommunicationtoparentsorstudents,onlyreferencesmadeto“contributions”,“donations”,“voluntary”,“suggested”and“neededtooperate”shouldbeused.Nolanguagesuchas“studentfee”,“participationfee”,“required”,“mandatory”,“requiredpaymentplans”,“fairshare”,“balancedue”or“inordertoplay/participate”shouldbeused. Adesignatedsiteadministratormustsignoffonthecommunicationstoparents/students

whensolicitingdonationsofanykind.

Allcommunicationsfromcoachesseekingdonationsorvoluntarycontributionsmustcontaintheparagraphsbelow.

SubmitthefollowingitemstotheDirectorofSecondaryEducationatthebeginningofeach

sportsseason:1. AelectroniccopyoftheProgram’sBudget(includescoaches’salariesandsignedbythe

AssistantPrincipal,Athletics/ASBDirector)

2. Booster/ParentOrganizationApplicationforAuthorizationorRenewal

3. OrganizationBylaws

4. FinancialAuditorIRSTaxfiling(fromthepreviousyearconductedbyaCPAorCertifiedFinancialPlanner)

5. Officer’sInformation

6. InsuranceVerification(collectedbyRiskManagement)



BOOSTER/PARENT ORGANIZATION APPLICATION FOR AUTHORIZATION or RENEWAL

School Year 2015 - 2016

Education Code 51521 requires that any school-connected organization apply for authorization to the school principal and be authorized by the governing school board. The following information must be provided to the Director of Secondary Education by August 15 of each year.

Please include the following documents with the Booster/Parent Organization Application for Authorization or Renewal application:

Officer Information Budget (include name of coaches/advisors

& stipend $ amount) Organization Bylaws

Financial Audit or IRS Tax Filing (from the previous year conducted by a CPA or Certified Financial Planner)

Insurance Verification (collected by Risk Management)

School: Date:

1. Name of Organization:

2. Membership Qualifications:

3. Name, address, phone number and email address of all officers:

Position Name Address Phone Email

4. Brief description of the organization’s purpose:

5. List the objectives for school year 2015-16:



BOOSTER/PARENT ORGANIZATION APPLICATION FOR AUTHORIZATION or RENEWAL School Year 2015-2016 Page 2 of 2

6. Financial Information:

NAME OF BANK(S) NAMES OF THOSE AUTHORIZED TO WITHDRAW FUNDS & SIGN CHECKS (must have a minimum of two)

1.

2.

1.

2.

3.

4.

7. Desired use for any funds remaining at the end of the year if the organization is not continued or authorized to continue in the future:

Signature of Booster/Parent Organization President: Signature Date

Signature of Site Administrator Supporting the Request for Authorization or Renewal: Signature Title

Signature of Principal: Signature Date

Authorization granted by the Board of Trustees of the Saddleback Valley Unified School District shall be valid for one year from the date of such action. All requests to continue existence will require a renewal authorization to be approved by the District Board of Trustees at the November or December board meeting.


ELECTRONIC BUDGET FORM - SAMPLE



BOOSTER/PARENT ORGANIZATION PARENT DONATION LETTER

Dear Parents, The Saddleback Valley Unified School District is very proud of the extensive co-curricular programs offered at the comprehensive high schools. Through limited state funding, the District provides financial support for these programs, which may include stipends for one or more coach/advisor for each program, superb facilities, transportation, officials, CIF membership fees and general maintenance of the facilities. However, costs for athletics continue to exceed the limited state allocations, thus necessitating booster/parent organization support and the request for suggested contributions from participants.

Participation in the High School Booster/Parent Organization is strictly voluntary, and no student will be denied the opportunity to participate in a SVUSD co-curricular activity because of a parent or guardian’s failure to participate in fundraising activities, failure to devote time or resources to the booster/parent organization, or failure to purchase uniforms, or other accessories or equipment. Parents or students who do not participate in the organization will not be publicly identified. In an effort to provide a comprehensive program for students at all levels, the High School (Program Name) is suggesting a voluntary contribution in the amount of $ dollars to fulfill our operating budget, which works out to approximately $ per student. If additional funds to augment the program are not raised in the amount noted above, the school may find it necessary to scale back the program. We are encouraging all parents to contribute to the program, and are most hopeful that the needed funds will be raised. Remember, your contributions may be tax deductible. Please consult with your accountant or tax advisor for specifics. (Note: if the parent organization is a non-profit 501(c)3 it should be noted) Additionally, parents and students may be asked to participate in fundraising activities throughout the year in an effort to provide even greater financial support for the program. Participation is encouraged and greatly appreciated. However, lack of participation in these fundraising activities by a parent or guardian will not affect their student’s ability to participate. Thank you for your continued support, President Signature Coach’s/Advisor’s Signature

Assistant Principal’s Signature Date Date:


BAND/CHEER EXTRA DUTY/PAYMENT PROCESS


BAND/CHEER ASB CERTIFICATION REQUIREMENTS



ATHLETIC CLEARANCE FORM

STUDENT_____________________________________ BIRTH DATE __________ GRADE ________ Last First Middle Initial

PARENT/GUARDIAN___________________________HOME PHONE___________________________

ADDRESS___________________________________________________________________________ Street City Zip Code

FATHER’S EMAIL__________________________________ CELL PHONE______________________

MOTHER’S EMAIL_________________________________ CELL PHONE______________________

OTHER GUARDIAN’S EMAIL________________________ CELL PHONE______________________

ATHLETE’S EMAIL(optional)_________________________ CELL PHONE______________________

In the absence of a parent, please call the following person(s) in case of an emergency: _______________________________ ____________________ ___________________________ Printed Name Relationship Home/Work/Cell Phone

TO: PARENTS/GUARDIANS AND STUDENTS

It is our goal to provide a rewarding, educational experience for your student. In line with that goal, SVUSD offers voluntary participation in a wide range of interscholastic athletics/extra-curricular activities. Participation is a privilege, not a right, therefore we strongly adhere to requirements of academic eligibility and citizenship/behavior. We support our coaches in allowing them their professional freedom to make coaching choices and decisions that are sport specific, without parental pressure. We strive to teach our student athletes the concepts of team goals and school pride as opposed to individual honors and recognition. We also recognize your love and concern for your child. If there is a conflict in these objectives, we are here to resolve them. Please take the time to carefully read, understand all the information, complete and sign where indicated.

The INFORMATION IS MANDATORY AND MUST BE COMPLETELY FILLED OUT PRIOR TO ANY STUDENT’S PARTICIPATION in athletics.

ELIGIBILITY: Falsified information by any student, parent or guardian (court appointed) shall result in the student being declared ineligible for any sport up to 12 months.

We appreciate your support and thank you in advance for your cooperation.

AREA BELOW FOR OFFICE USE ONLY

1. Complete SPORTS SCREENING: Exam Date:_____/_____/_____

2. Complete ATHLETIC INFORMATION FORM 3. FINE LIST CLEARANCE:

FALL WINTER SPRING

Owe: Library $_______/ASB $_______ Owe: Library $_______/ASB $_______ Owe: Library $_______/ASB $_______

4. CLEARANCE CARD TO ADMINISTRATOR FOR SCHOLASTIC ELIGIBILITY CHECK:

FALL WINTER SPRING

Date: _____/_____/____ Date: _____/_____/____ Date: _____/_____/____

ETHS ___ LHHS ___ MVHS ___ THHS ___

Nam

e

L

ast

Firs

t G

rade

S

tude

nt ID


CIF Code of Ethics Athletics is an integral part of the school’s total educational program. All school activities, curricular and extra-curricular, in the classroom and on the playing field, must be congruent with the school’s stated goals and objectives established for the intellectual, physical, social and moral development of its students. It is within this context that the following Code of Ethics is presented. As an athlete, I understand that it is my responsibility to:

1. Place academic achievement as the highest priority. 2. Show respect for teammates, opponents, officials and coaches. 3. Respect the integrity and judgment of game officials. 4. Exhibit fair play, sportsmanship and proper conduct on and off the playing field. 5. Maintain a high level of safety awareness. 6. Refrain from the use of profanity, vulgarity and other offensive language and gestures. 7. Adhere to the established rules and standards of the game to be played. 8. Respect all equipment and use it safely and appropriately. 9. Refrain from the use of alcohol, tobacco, illegal and non-prescriptive drugs, anabolic steroids or any

substance to increase physical development or performance that is not approved by the United States Food and Drug Administration, Surgeon General of the United States or American Medical Association.

10. Know and follow all state, section and school athletic rules and regulations as they pertain to eligibility and sports participation.

11. Win with character, lose with dignity.

As a condition of membership in the CIF, all schools shall adopt policies prohibiting the use and abuse of androgenic/anabolic steroids. All member schools shall have participating students and their parents, legal guardian/caregiver agree that the athlete will not use steroids without the written prescription of a fully licensed physician (as recognized by the AMA) to treat a medical condition (Article 523).

By signing below, both the participating student athlete and the parents, legal guardian/ caregiver hereby agree that the student shall not use androgenic/anabolic steroids without the written prescription of a fully licensed physician (as recognized by the AMA) to treat a medical condition. We recognize that under CIF Bylaw 202, there could be penalties for false or fraudulent information. We also understand that the SVUSD policy regarding the use of illegal drugs will be enforced for any violations of these rules. SVUSD Athletic Code and Student Athlete Conduct Standards Any conduct known to have occurred during or after school hours, or as part of a school activity, by an athlete that brings discredit to him, his team, or his school, is not acceptable and will not be tolerated. Such acts may cause the athlete to be disciplined by the coach and/or said acts to be reviewed and disciplined by the school administration. Disciplinary action may include withdraw/fail from athletics, community service, counseling, restriction of athletic privileges, and/or suspension or expulsion from school. Violation of the CIF’s Code of Ethics may also result in severe disciplinary action by the coach or school administration. Acts that Discredit the Athlete, Team and School, Not Limited to the Following: Violations That Warrant Suspension or Expulsion, Dismissal from Team, or Withdraw/ Fail from Athletics

1. Student convicted of a crime, including theft of school and/or personal property 2. Acts of violence/vandalism on or off campus 3. School related problems of a disciplinary nature, including threats, bullying, harassment, or hazing 4. Being in possession of or having used alcohol, drugs, or narcotics, on or off school premises, or at any

school related activity 5. Selling or furnishing alcohol, drugs, narcotics, or substances represented to be said substances on or

during school related activities *Violation of the above examples may also result in immediate removal from the athletic program for one year from the date of the incident. Violations that Warrant Coach or School Disciplinary Action

Use of obscene language or obscene act, posting inappropriate pictures or phrases on the public internet that reference sexual activity or illegal drug or alcohol use


Unauthorized use of school uniforms and/or equipment Insubordination to coaches or other school personnel Failure to maintain required academic standards and attendance standards Improper conduct on the bus Violation of C.I.F. or District regulations governing eligibility

PARENT CONTRIBUTIONS

Transportation Saddleback Valley Unified School District has been forced to cut over $58 million dollars from its budget the last few years, which has had a direct impact on providing students opportunities in athletics and co-curricular activities, including transportation to and from events. As a result, several programs have been reduced or eliminated; however, with your help, athletic transportation will continue to be provided. To reduce the financial encroachment on the district’s instructional program, our district suggests a donation of $75.00 per student, per sport. This also includes Band, Drumline, Colorguard & Pep Squad. District funded transportation will be provided for away contests limited to Orange County only. At the beginning of each season of sport or co-curricular program, parents of participating students are encouraged to make a $75.00 donation to Saddleback Valley Unified School District submitted to the Activities Office at your school. Donations are tax deductible and non-refundable. No student will be denied the opportunity to participate if they do not make a donation. I understand that all athletes must be transported to and from all athletic events by District transportation when available. Any waiver to this policy must be approved in advance by the Athletic Administrator.

Voluntary Contributions The Saddleback Valley Unified School District is very proud of the extensive co-curricular programs offered at the comprehensive high schools. Through limited state funding, the District provides financial support for these programs, which may include stipends for one or more coach/advisor for each program, superb facilities, transportation, officials, CIF membership fees and general maintenance of the facilities. However, costs for athletics continue to exceed the limited state allocations, thus necessitating booster/parent organization support and the request for suggested contributions from participants. As such, a continued lack of funding may result in athletic programs being reduced and/or team levels eliminated. Participation in any school sports program and booster/parent organization is strictly voluntary and no student will be denied the opportunity to participate in a SVUSD co-curricular activity because of a parent or guardian’s failure to participate in fundraising activities, failure to devote time or resources to the booster/parent organization. However, they may request voluntary donations and assistance in fundraising activities and programs. These donations and fundraising financial contributions are voluntary, and all students will be allowed to participate in school activities and extracurricular activities regardless of whether the parent or legal guardian makes a donation or contribution. DONATIONS ARE TAX DEDUCTIBLE & NON-REFUNDABLE.

PARENT CONSENT AND ACKNOWLEDGEMENT ITEMS

Academic Eligibility Parents understand that to participate in athletics my son/daughter must be academically eligible at the end of the last grading period; GPA of 2.0 or higher, no more than 1- “F”, no more than 1-“U” in Citizenship. A one-time waiver may be used with parental and administrative approval. I understand that this probationary period for athletics cannot be granted if my son/daughter does not meet the CIF eligibility and SVUSD requirement: Athlete must have passed four classes in the previous quarter (or trimester for incoming 9th grade students) and must be currently enrolled in five classes. Falsified information by any student, parent or guardian (court appointed) shall result in the Student being declared ineligible for any sport up to 12 months.

Uncleared Fine List I understand that my student must be cleared from all financial obligations (lost textbooks, library fines, unreturned equipment and uniforms, returned checks, etc.) and off the official fine list in order to participate in athletics. These fines can be paid in the library.


Sports Screenings I understand that sports screenings are valid for one calendar year and to be cleared for a sport, a sports screening must be valid during the entire season of sport.

Athletic Cut Policy I understand that all sports require students to try out and must meet minimum standards as designated by the coach.

Classroom Dismissal Teachers have the right to withhold students from early dismissal due to academic or discipline issues. I give permission for my son/daughter to miss class due to an athletic event.

Notice Of Open/ “Free” Period I am aware that my athlete is scheduled into 7th period athletics. I understand that some athletic teams MAY NOT meet during this time, but hold daily practice or scheduled games at a later time during the day thus leaving period 7 “free”. I expressly acknowledge that this free period will be considered non-school hours for my student and that he/she is released from school. As a result, I understand and acknowledge that the school will have no liability with respect to my athlete’s coming or going to school during the free period, pursuant to Education Code Section 44808.

Attendance/Missing Practice Or Contest An athlete must consult with the coach if a practice or contest must be missed. An athlete must attend school for a minimum of 4 periods (a minimum of 240 minutes) on the day of a

co-curricular activity/event. According to Board Policy and Administrative Regulation 6145.1, students absent from school on days of competition are not eligible to participate, e.g., a student absent all day cannot participate in an evening football game. A student must attend school on the day of competition or performance for at least a minimum of 240 minutes.

School Equipment and Uniforms 1. An athlete is financially responsible for all uniforms and equipment issued to him/her. 2. The uniforms and equipment are to be used only when it represents the school. 3. An athlete who fails to turn in all equipment and uniforms will not receive any awards or grades and will

not be permitted to go out for another sport until financial records are cleared.

Dropping/Quitting A Sport My child understands that the proper way for him/her to withdraw from a sport for reasons beyond his/her control is to make personal contact with the coach/advisor and to obtain his/her approval. A withdraw from athletics may result in a schedule change. My child also knows that if he/she drops/quits that they forfeit the opportunity to participate in another sport until that current sport has concluded, including playoffs and may result in a W/F (Withdraw/Fail grade) for that particular class. Furthermore, my child knows that they forfeit receiving any award and will not be allowed to attend the banquet.

Treatment Consent I understand that immediate first aid will be administered, if needed.

Concussions I understand that Education Code (EC 49475) states that an athlete who is suspected of sustaining a concussion or head injury in an athletic activity shall be immediately removed from the activity for the remainder of the day, and shall not be permitted to return to the activity until he or she is evaluated by a licensed health care provider, trained in the management of concussions, acting within the scope of his or her practice. The athlete shall not be permitted to return to the activity until he or she receives written clearance to return to the activity from that licensed health care provider.

My signature below is confirmation that I have read this document in its entirety and agree to the policies that govern participation in SVUSD athletics. ____________________________________________ ___________________________________________ Student Signature Date Parent / Guardian Signature Date


CO-CURRICULAR TRANSPORTATION LETTER March 2015 Dear Parents: The Saddleback Valley Unified School District is pleased to provide transportation to co-curricular and athletic activities. To reduce the financial encroachment on the district’s instructional program, our district suggests at the beginning of each season of sport or co-curricular program to make a donation $75.00 per student to Saddleback Valley Unified School District and submitted to the Activities Office at your school. The co-curricular programs include Band, Drumline, Color Guard, Pep Squad, Choir, and Drama. District funded transportation will be provided for away athletic contests and band, music and drama competitions limited to Orange County only. For athletes, transportation is only provided during the season of sport and the CIF playoffs. Donations are tax deductible and non-refundable.

YEAR LONG CO-CURRICULAR ACTIVITIES

Band Drama Drumline Choir Color Guard Pep Squad

Thank you for your support, Saddleback Valley Unified School District

FALL 08/27/15 - 11/06/15

WINTER 08/27/15 - 11/06/15

SPRING 02/22/16 - 05/13/16

Boys’ X-Country Girls’ X-Country Football Girls’ Tennis Girls’ Volleyball Boys’ Water Polo

Boys’ Basketball Girls’ Basketball Boys’ Soccer Girls’ Soccer Girls’ Water Polo Wrestling

Baseball Boys’ Lacrosse Girls’ Lacrosse Softball Boys’ Swimming Girls’ Swimming Boys’ Tennis Boys’ Track & Field Girls’ Track & Field Boys’ Volleyball


Saddleback Valley Unified School District E 6153(d)

This form must be approved and turned in to the coach/supervising teacher 24 Hours PRIOR to the event.


TRANSPORTATION EXEMPTION FORM Transportation Provided

It is hereby requested that my student ___________________________________________________________ be exempted from utilizing school transportation to___ from___ the following event:

EVENT REASON DATE

____________________________________________________________________________________ I, the parent/guardian, will assume full responsibility for my student _________________________ , to be driven home by_________________________________________ from the above activity.

TRANSPORTATION EXEMPTION FORM

Transportation NOT provided

It is hereby requested that my student ___________________________________________________________ be exempted from utilizing school transportation to___ from___ the following events:

EVENT REASON DATE ____________________________________________________________________________________ I, the parent/guardian, will assume full responsibility for my student _________________________ , to be driven by ________________________________________________ to and from all events listed above. By my signature below, I accept responsibility for arranging and providing for the transportation of the named student. I further acknowledge that the District does not provide any type of insurance including liability, collision, comprehensive or medical coverage during the transportation of the named student in connection with the described activity. I agree to hold the Saddleback Valley Unified School District (District), its Board, officers, agents and employees harmless from all claims, losses, costs, attorney fees and expenses arising out of any liability or claim of liability for personal injury, bodily injury or death that may occur while transporting the named student. IT IS FULLY UNDERSTOOD AND AGREED THAT THE DISTRICT IS IN NO WAY RESPONSIBLE, NOR DOES THE DISTRICT ASSUME LIABILITY FOR, ANY INJURIES OR LOSSES RESULTING FROM THIS ALTERNATIVE TRANSPORTATION ARRANGEMENT. By my signature below, I agree to waive all claims against the District and to indemnify and hold the District, its officers, agents and employees, harmless from any and all liability or claims, demands, losses, causes of action, suits or judgments of any kind including death, bodily injury or illness that may occur during any portion of the transportation phase.

I understand that students may not drive other students, per BP3541.1 I understand that this form must be submitted 24 hours PRIOR to the event

Parent/Guardian Name Student’s Name Parent/Guardian Address Parent/Guardian Signature Parent/Guardian Signature Date Athletic Administrator Signature Date Revised 12/2012


This form must be approved and turned in to the coach/supervising teacher 24 Hours PRIOR to the event.

Saddleback Valley Unified School District ____________________High School

GOLF TRANSPORTATION EXEMPTION FORM Transportation NOT provided

It is hereby requested that my student ________________________________________________________ be exempted from utilizing school transportation to and from the following events: All golf practices located at ________________________________ for the 20_____ Season. All golf matches (see reverse side for schedule) for the 20_____ Season. I, the parent/guardian, will assume full responsibility for my student _________________________, to be driven to and from all events listed above. By my signature below, I accept responsibility for arranging and providing for the transportation of the named student. I further acknowledge that the District does not provide any type of insurance including liability, collision, comprehensive or medical coverage during the transportation of the named student in connection with the described activity. I agree to hold the Saddleback Valley Unified School District (District), its Board, officers, agents and employees harmless from all claims, losses, costs, attorney fees and expenses arising out of any liability or claim of liability for personal injury, bodily injury or death that may occur while transporting the named student. IT IS FULLY UNDERSTOOD AND AGREED THAT THE DISTRICT IS IN NO WAY RESPONSIBLE, NOR DOES THE DISTRICT ASSUME LIABILITY FOR, ANY INJURIES OR LOSSES RESULTING FROM THIS ALTERNATIVE TRANSPORTATION ARRANGEMENT. By my signature below, I agree to waive all claims against the District and to indemnify and hold the District, its officers, agents and employees, harmless from any and all liability or claims, demands, losses, causes of action, suits or judgments of any kind including death, bodily injury or illness that may occur during any portion of the transportation phase.

I understand that students may not drive other students, per BP3541.1 I understand that this form must be submitted 24 hours PRIOR to the event

Parent/Guardian Name Student’s Name Parent/Guardian Address Parent/Guardian Signature Parent/Guardian Signature Date Athletic Administrator Signature Date

Revised 12/2012


SADDLEBACK VALLEY UNIFIED SCHOOL DISTRICT

NOTIFICATION OF EXTRA-CURRICULAR EVENTS THAT DO NOT REQUIRE SCHOOL-PROVIDED TRANSPORTATION

Pursuant to Saddleback Valley Unified School District Administrative Regulation 6153 (Local Field Trips), there are some events for which parents/students will be responsible for providing transportation. Usually these events involve fifteen (15) or fewer students after 2:00PM, events held after 4:30PM, or events held on non-school days. Listed below are events for which students will be responsible for providing their own transportation: Name of extra-curricular group: Name of advisor or coach: Student Name: Event: Location: Date: I understand that the school will not be providing transportation for the event listed above. Parental acknowledgement: Parent Signature Date Advisor or Coach Signature Date


Saddleback Valley Unified School District E(1) 3541.1 BUSINESS AND NONINSTRUCTIONAL OPERATIONS AUTHORIZATION FOR USE OF PRIVATELY OWNED VEHICLE Driver: (check one): Employee Parent/Guardian Volunteer _ _/_ _/_ _ Name Date of Birth _ _/_ _/_ _ Address Driver's License # Expires (_ _ _) _ _ _ - _ _ _ _ (_ _ _) _ _ _ - _ _ _ _

City, State, Zip Phone # Cell phone # Vehicle Information: _______________________________________________________________________________________________ Name of Owner Make Model Year _ _/_ _/_ _ Owner’s Address License Plate # Registration Expires ___________________________________________________________________ _________________ City, State, Zip Seating Capacity Insurance Information: (Attach copies of CA Driver’s License and Proof of Insurance) _______________________________________________________________________________________________ Insurance Company Phone # _______________________________________________________________________________________________

Policy # Liability Limits of Policy Expiration Date Driver Statement: I certify that I have not been convicted of reckless driving or driving under the influence of drugs or alcohol within the past five years and that the information given above is true and correct. I understand that if an accident occurs, my insurance coverage shall bear primary responsibility for any losses or claims for damages. I certify that I have received and will abide by the driver instructions provided by the district. _ _/_ _/_ _ Signature Date Note: If you drive your personal vehicle while on school business and you are involved in an accident, by law your own insurance policy is used first. The District does not cover, nor is it liable for, comprehensive and collision coverage to your vehicle. Adopted: 09/88 Revised/Readopted: 09/92, 06/04 Revised: 05/08


Saddleback Valley Unified School District E(2) 3541.1 BUSINESS AND NONINSTRUCTIONAL OPERATIONS AUTHORIZATION FOR USE OF PRIVATELY OWNED VEHICLE

DRIVER INSTRUCTIONS When using your vehicle to transport students on field trips or other school activity trips:

1. Be sure that you have registered with the district for such purposes and have a valid driver’s license and current liability insurance at or above the minimum amount required by law for each occurrence.

2. Check the safety of your vehicle: tires, brakes, lights, horn, suspension, etc. 3. Carry only the number of passengers for which your vehicle was designed. If you have

a pickup truck, carry only as many as can safely sit in the passenger compartment. 4. Require each passenger to use an appropriate child passenger restrain system (child

car seat or booster seat) or safety belt in accordance with law. 5. Do not smoke a pipe, cigar, or cigarette while there are minors in the vehicle, as

required by law. 6. Obey all traffic laws. 7. Take the most direct route to the destination or event without unnecessary stops.

In case of emergency, keep all students together and call 911 and the district office. CSBA: 3/02, 11/07 Adopted: 5/08


2015 – 2016 EXTRA DUTY PAY SCHEDULE

COACHING- MISCELLANEOUS Job Code Position Amount

83X292 Two-Sports Stipend $ 1934 83X302 Coach/Diff. School Stipend $ 1934 83X304 CIF Pay Stipend See below

Weight Trainer $ 1,901 83X001 Athletic Trainer $ 5,149 83X202 Athletic Director-Boys $ 6,394 83X002 Athletic Director-Girls $ 6,394 83X003* Roller Hockey, Varsity $ 2,039 83X004* Roller Hockey, JV $ 1,693

83X472 Varsity Pep Squad, Advisor $ 3,180 83X377 Cheer Stipend n/a 83X384 ASB HS Band Stipend n/a 83X432 Color Guard, Advisor $ 4,147 83X375 ASB Color Guard Stipend n/a 83X371 ASB HS Choral Stipend n/a 83X454 Model U.N. HS Advisor $ 4,562 83X456 Model U.N. Asst. HS $ 4,562

COACHING - HIGH SCHOOL FALL SPORTS Job Code Position Amount Job Code Position Amount

Boys' Sports Girls' Sports 83X228 Cross Country, Varsity $ 2,661 83X016 Cross Country, Varsity $ 2,661 83X230 Cross Country, JV $ 2,143 83X018 Cross Country, JV $ 2,143 83X231 Cross Country, Frosh/Soph $ 2,143 83X019 Cross Country, Frosh/Soph $ 2,143

83X236 Football, Varsity $ 5,011 83X251 Golf, Varsity $ 2,039 83X238 Football, Asst. Varsity $ 3,318 83X253 Golf, JV $ 1,693

83X240 Football, JV $ 3,318 83X050 Tennis, Varsity $ 2,557 83X242 Football, Soph $ 2,661 83X052 Tennis, JV $ 2,039 83X244 Football Asst Soph $ 2,143 83X053 Tennis, Frosh/Soph $ 2,039

83X245 Football, Asst. Soph (65+) $ 2,661 83X064 Volleyball, Varsity $ 2,661 83X246 Football, Frosh $ 2,143 83X066 Volleyball, JV $ 2,143 83X248 Football, Asst. Frosh $ 2,143 83X067 Volleyball, Frosh/Soph $ 2,143

83X249 Football, Asst. Frosh (65+) $ 2,143

83X278 Water Polo, Varsity $ 3,041

83X280 Water Polo, JV $ 2,523

*CIF pay is based on base stipend amount and the number of weeks in CIF. There is no set stipend.


2015 – 2016 EXTRA DUTY PAY SCHEDULE

COACHING - HIGH SCHOOL WINTER SPORTS Job Code Position Amount Job Code Position Amount

Boys' Sports Girls' Sports 83X218 Basketball, Varsity $ 4,078 83X008 Basketball, Varsity $ 4,078 83X220 Basketball, JV $ 2,627 83X010 Basketball, JV $ 2,627 83X221 Basketball, Soph $ 2,108 83X011 Basketball, Soph $ 2,108 83X223 Basketball, Frosh $ 2,108 83X013 Basketball, Frosh $ 2,108

83X256 Soccer, Varsity $ 3,456 83X024 Soccer, Varsity $ 3,456 83X257 Soccer, JV $ 1,901 83X026 Soccer, JV $ 1,901 83X357 Soccer, Frosh/Soph $ 1,901 83X027 Soccer, Frosh/Soph $ 1,901

83X284 Wrestling, Varsity $ 3,352 83X070 Water Polo, Varsity $ 3,041 83X286 Wrestling, JV $ 2,419 83X072 Water Polo, JV $ 2,523

83X287 Wrestling, Frosh/Soph $ 2,419

COACHING - HIGH SCHOOL SPRING SPORTS Job Code Position Amount Job Code Position Amount

Boys' Sports Girls' Sports 83X206 Baseball, Varsity $ 3,456 83X032 Softball, Varsity $ 3,456

83X208 Baseball, Asst Varsity $ 2,557 83X034 Softball Asst Varsity $ 2,557

83X210 Baseball, JV $ 2,557 83X036 Softball, JV $ 2,557

83X211 Baseball, Frosh/Soph $ 2,039 83X037 Softball, Frosh/Soph $ 2,557

83X252 Golf, Varsity $ 2,039 83X021 Lacrosse, Varsity $ 2,661

83X254 Golf, JV $ 1,693 83X022 Lacrosse, JV $ 2,143

83X293 Lacrosse, Varsity $ 2,661 83X025 Lacrosse, Frosh/Soph $ 2,143

83X294 Lacrosse, JV $ 2,143 83X042 Swimming, Varsity $ 3,456

83X296 Lacrosse, Frosh/Soph $ 2,143 83X043 Swimming, Asst Varsity $ 2,938

83X259 Swimming, Varsity $ 3,456 83X044 Swimming, JV $ 2,938

83X360 Swimming, Asst Varsity $ 2,938 83X056 Track, Varsity $ 3,456 83X260 Swimming, JV $ 2,938 83X058* Track, Asst Varsity $ 2,557

83X262 Tennis, Varsity $ 2,557 83X059* Track, Asst Varsity (70+) $ 2,557 83X263 Tennis, JV $ 2,039 83X061* Track, Asst Varsity (100+) $ 2,557

83X265 Tennis, Frosh/Soph $ 2,039

83X266 Track, Varsity $ 3,456 83X268 Track, Asst Varsity $ 2,557 83X269 Track, Asst Varsity (70+) $ 2,557 83X271 Track, Asst Varsity (100+) $ 2,557

83X272 Volleyball, Varsity $ 2,661 83X274 Volleyball, JV $ 2,143 83X275 Volleyball, Frosh/Soph $ 2,143


CIF PAY CALCULATION SHEET


OVER-NIGHT FIELD TRIP PROCEDURES

1. TheproposedfieldtriphasasupervisingCoach/Advisorfortheinitialgroupoften(10)studentsandresponsibleadultchaperoneforadditionalgroupsof10orless.

2. ThefollowingdocumentsandmustbesubmittedtotheDirector,SecondaryEducationatleasttwo(2)monthsinadvanceofthecontemplateddeparturedate.

SVUSDField‐TripMatrix SVUSDOvernight/Out‐Of‐StateChecklist Itinerary StudentList StudentEmergencyContactInformation(revisionsmaybesentpriortotheactualfieldtripdate) VoluntaryExcursion/FieldTripWaiverandMedicalAuthorization(ifneeded)

3. SubstituteCoverageIfsubcoverageisrequiredforteacher’sotherclasseswhenontheover‐nightfieldtrip,teachersarerequiredtoreservetheirsubandofficemanagerarerequiredtoputintherequestintheHumanResources,CalendarofEvents.

4. ModeofTransportationa. SchoolBusb. CharterBus(Sitefundsonly)c. PrivatelyOwnedVehicle(copiesofeachdocumentaslistedbelow)

PerAssemblyBill626,K‐12schoolsinCaliforniaMAYNOTusea15‐passengervantotransportstudents evenifseatingcapacityisreducedto10occupantsorless,includingdriver.

i. TransportationExemptionFormii. ParentCADriver’sLicenseiii. ProofofInsurance

d. AirlineReservationsi. TheCoach/Advisormakesreservationarrangementswithairlinesandverifiesiftheyacceptpurchase

orderorcheck.ii. Itisnotmandatorytogothroughatravelagent.iii. Iftheairlinesacceptapurchaseorder,Coach/Advisorsubmitsarequisitionandattachesacopyof

theairlinereservation.SchoolAdministratorsignsrequisitionandforwardsittotheDirector,SecondaryEducationfordistrictprocessing.

iv. Iftheairlinesdoesnotacceptapurchaseorder,Coach/AdvisorsubmitsarequesttoASB.TheASBOfficepreparesacheckfortheCoach/Advisortosubmittotheairlines.

v. Iftheairlinesdoesnotacceptapurchaseorderorcheck,Coach/AdvisorsubmitsarequisitiontoSchoolAdministratorandnotesontherequisition,“USEDISTRICTCREDITCARD‐PURCHASEORDERANDCHECKAREUNACCEPTABLEPAYMENT”.Includeacopyoftheairlinesreservationandlistofstudentsattendingthefieldtrip.

vi. Writtenconfirmationfromairlinesmustverifyreservationsforthedatesofthefieldtrip/numberofstudentsmustbesubmittedtotheDirector,SecondaryEducationaspartofthefieldtrippacket.

vii. IFairlinereservationsarenecessaryforlastminutetravel(i.e.CIForStatecompetitions),Coach/AdvisorsubmitsarequesttoASBOfficeforpriorapprovalandcanbereimbursedaftertravel.

viii. Otheroptionsforconsideration.Obtaina“cashier’scheck”withASBfundsfromappropriateaccountormakeabank“wiretransfer”fromASBBankbranchtoappropriatevender.

5. HotelReservationsa. TheCoach/Advisormakesreservationarrangementswithhotel/motelandverifyiftheyacceptpurchase

orderorcheck.b. Itisnotmandatorytogothroughatravelagent.c. Ifhotel/motelacceptspurchaseorder,Coach/Advisorcompletesarequisitionandattachesacopyofthe

reservation.SchoolAdministratorsignsrequisitionandforwardsittoDirector,SecondaryEducationfordistrictprocessing.

d. Ifhotel/moteldoesnotacceptapurchaseorder,ASBOfficepreparesacheckfortheCoach/Advisortosubmittothehotel/motel.

e. Ifhotel/moteldoesnotacceptapurchaseorderorcheck,Coach/Advisorsubmitsarequisitiontoschooladministrationandnoteontherequisition,“USEDISTRICTCREDITCARD‐PURCHASEORDERANDCHECKAREUNACCEPTABLEPAYMENT”.Includeacopyofthehotel/motelreservationandlistofstudentsattendingthefieldtrip.

f. Writtenconfirmationfromhotel/motelmustverifyreservationsforthedatesofthefieldtrip/numberofstudentsmustbesubmittedtotheDirector,SecondaryEducationaspartofthefieldtrippacket.

6. ParticipatingstudentsmustreceiveteacherpermissionPRIORtothetripfromeachteacherwhoseclassthestudentwillmiss.


OVER-NIGHT FIELD TRIP APPLICATION MATRIX


Saddleback Valley Unified School District E 6153(a)

School Date

OVERNIGHT/OUT OF STATE CHECKLIST

Each of the following tasks must be completed by the principal before the Board will act upon a request for overnight/out of state field trips.

1. The proposed trip is a school sponsored activity.

2. The proposed trip has a supervising teacher for the initial group of 10 students and a responsible adult chaperone for additional groups of 10 or less.

3. The request for the proposed trip has been submitted at least two months in advanced of the contemplated departure date on the District approved extended field trip form.

4. A description of the trip itinerary, a description of the educational value derived and a letter of support from the principal have been included with the extended field trip request form.

5. Evidence exists that the school has complied with or has the ability to comply with the following:

a. The provision of financial assurance and appropriate security, i.e., travel group requiring travel agency to purchase a bond protecting the group’s deposit in case the agency defaults or enters bankruptcy.

b. Travel group to purchase basic trip cancellation insurance which will protect the group’s deposit if either local or regional circumstances require the cancellation of the trip.

c. The establishment of an agreement that no pupil shall be excluded from the field trip because of lack of sufficient funds.

d. The submission of a plan for fundraising activities, for the accounting of funds through the school’s ASB office, and for return of the funds if not used for the purposed specified by the contributors (where applicable).

e. Student participating in the trip must show evidence of earning a minimum of a current “C” average overall to participate.

f. Each participating students has not exceeded the limit of ten (10) days missed per year per class unless principal authorizes special consideration accorded for special circumstances.

g. Each participating student in an extended field trip of more than three consecutive school days must show evidence of a current overall G.P.A of 3.0 or better.

h. The principal has verified the teacher sponsoring the trip will only participate in one long-term trip of five or more school days per year.

i. Participating students must receive teacher permission PRIOR to the trip from each affected teacher whose class the student will miss.

j. The establishment of an agreement whereby the voluntary supervisors contribute their services and time to the District for the purpose of supervision of participating students while outside of the school district unless those services are covered in the certificated contract.

k. Written confirmation from hotel/motel must verify reservations for the dates of the field trip and number of students needing lodging.

l. Field trips where students will be lodged with families in foreign countries must satisfy the requirement of providing a list of students indicating the homes to which those students have been assigned to the District at least one month before the field trip is scheduled.

m. Drivers of private vehicles must show verification of insurance coverage and principals must verify that all District forms are completed and submitted.

n. No substitute or transportation costs are to be incurred with District funds.

o. An updated list off all students, staff, and chaperones must be submitted to Educational Services no later than 48 hours prior to the departure date.

p. Administrator in charge of field trips will phone any last-minute changes in attendees to Educational Services.

q. Provide a list of all field trip information material minutes changes in attendees to Superintendent and Educational Services.

r. Provide a list of all field trip information material communicated to parents to Educational Services.

Signature Date (Field Trip Advisor) Signature Date (School Principal or Designee)

SVUSD: 1/2010


STATE COMPETITION COACHES’ REIMBURSEMENTS

InorderforcoachestobereimbursedbySVUSDwhileatSTATEcompetition,pleasecarefullyreadtheinformationbelowandcompletetheOVERNIGHTFIELDTRIPPAPERWORK,REQUESTFORAPPROVALOFINSERVICE/BUSINESSCONFERENCEATTENDANCEFORMandCONFERENCEREIMBURSEMENTFORM.

OVERNIGHTFIELDTRIPAPPLICATIONThefollowingdocumentsmustbesubmittedtoyourschoolsite’sHighSchoolAsst.Principal,Athleticforapprovalandsignatureassoonaspossibleofthecontemplateddeparturedate.

SVUSDField‐TripMatrix SVUSDOvernight/Out‐Of‐StateChecklist Itinerary StudentList StudentEmergencyContactInformation(revisionsmaybesentpriortotheactualfieldtripdate) VoluntaryExcursion/FieldTripWaiverandMedicalAuthorization(ifneeded) Writtenconfirmationfromhotel/motelmustverifyreservationsforthedatesofthefield

trip/numberofstudents.(ifneeded)

Formoredetailedinformation,obtaintheFieldTrippaperworkfromyourschoolsite.

SUBSTITUTECOVERAGEIfsubcoverageisrequiredforteacher’sotherclasseswhenontheover‐nightfieldtrip,teachersarerequiredtoreservetheirsubandofficemanagerarerequiredtoputintherequestintheHumanResources,CalendarofEvents.

MEALSInordertobereimbursedbySVUSDforpersonalmealswhileatSTATEcompetition,itisimportanttosavealldetailedreceipts(nocreditcardreceipts).Thereisnoreimbursementforpurchasedstudentmeals.Themeallimitsarelistedbelow:

Breakfast: $10 Lunch: $15 Dinner: $25

Mealsmayincludegratuityupto15%butwillonlybereimburseduptothemaximumssetabove.Detailedreceiptsmustaccompanyreimbursementrequests,creditcarddraftsnotshowingmealdetailswillnotbeacceptedforreimbursement.Atnotimewillalcoholicbeveragesbereimbursed.Mealswillnotbereimbursedwhenincludedinconferencecosts.Ifconferencesponsoredmealsexceedtheabovelimitstheymaybereimbursedbyattachingtheconferencebrochure(SVUSDAR3350)

MILEAGE/PARKING

Mileagereimbursementrateis.575¢permile(asofFebruary2015).Mileagereimbursementsarebasedondistancefromschoolsitetovenue.Ifthereisafeeforparking,savealldetailedreceipts(nocreditcardreceipts).

REIMBURSEMENTSOnceSTATEcompetitioniscompleted,eachcoachmustcompleteaConferenceReimbursementFormandattachalldetailedoriginalreceipts(nocreditcardreceipts):

Originalhotelreceipt(Thereisnoreimbursementforstudent’shotelrooms‐submitstudentreimbursementsthroughschool’sASBOffice.)

Alloriginalmealreceipts Alloriginalparkingreceipts Mileagereimbursement

PaperworkisthensubmittedtotheHighSchoolAssistantPrincipal,Athleticsforschoolsiteapprovalandsignature.ThepaperworkisthenforwardtoDirector,SecondaryEducationfordistrictapprovalandprocessing.Ifyouhavequestions,pleasecontactyourschool’sHighSchoolAssistantPrincipal,Athletics.


Saddleback Valley Unified School District 25631 Peter A Hartman Way, Mission Viejo, CA 92691

CONFIDENTIAL School Accident / INJURY report

CONFIDENTIAL ATTORNEY-CLIENT PRIVILEGED COMMUNICATION This report is to be completed by school district employees. This form is a confidential, internal document; its contents are not to be shared or copied for any persons who are not school district employees and/or their legal representatives.

IN CASE OF SERIOUS INJURIES A TELEPHONE REPORT IS TO BE MADE TO RISK MANAGEMENT (Ext. 3271) IMMEDIATELY

School: School Phone:

School Address:

Name of Injured: Age & Grade: /

Parent Name:

Home Address: Home Phone:

Today’s Date: Location where accident / injury occurred:

NOTE: The school employee either witnessing the accident / injury or supervising at the time should complete and submit this form within 24 hours to Risk Management

Date of accident / injury: Time of accident / injury:

Student’s account of how accident / injury occurred:

Employee’s account of how accident / injury occurred:

Injury & First Aid given: Name & title of person who administered First Aid: Name & title of employee in charge at time of incident: Was employee present at the time of accident / injury? Yes No Was injury due to violation of school rules? Yes No

Name of Witness(es): Telephone: Student/Volunteer/etc. Statement obtained: Yes Yes

Remarks: For your protection California law requires the following to appear on this form. “It is unlawful to: (a) present or cause to be presented any false or fraudulent claim for payment of a loss under a contract of insurance; (b) prepare, make or subscribe any writing with intent to present to use the same or allow it to be presented or used in support of such claim. Every person who violates any provision of this section is punishable by imprisonment in the State Prison not exceeding 3 years or by fine not exceeding $1,000 or by both.”

Name & title of employee completing report: Signature of Principal: Date:

Original to Risk Management 31572 (Revised 10/14/11)

Copy to CONFIDENTIAL school file (to be shredded at the end of each school year)


ATHLETE AND PARENT COMPLAINT FORM

Note: Because playing time and level or position placement are the sole responsibility of the coach, any complaint or concern will be directed back to the head coach. Athlete Name: _____________________________________ Date: ___________________________ Parent / Guardian Name: _______________________________________________________________ Sport / Level: __________________________________ Coach: _______________________________ Write a brief, but specific summary of the nature of the complaint and any pertinent information: ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ Athlete Signature: ______________________________________________ Parent / Guardian Signature: ______________________________________

THIS FORM IS TO BE SUBMITTED TO THE ATHLETIC DIRECTOR.

Saddleback Valley Unified School District Date of Exam: _

PRE-PARTICIPATION SPORTS SCREENING EVALUATION Complete this Parent History Form Prior to the Physical Screening

Name: Sex: Age: Date of Birth: Grade: School: Sport(s): Address: Zip Code Phone: Personal Physician: In case of emergency, contact: Name: Relationship: Phone (H): Phone (C): Phone (W):

Explain “Yes” answers below. Circle questions you don’t know the answers to.

GENERAL QUESTIONS Yes No 1. Has a doctor ever denied or restricted your participation in sports for

any reason?

2. Do you have an ongoing medical condition (like diabetes or asthma)? 3. Are you currently taking any prescription or nonprescription (over-

the counter) medicines or pills?

4. Do you have allergies to medicines, pollens, foods, or stinging insects? 5. Have you ever passed out or nearly passed out DURING exercise? 6. Have you ever passed out or nearly passed out AFTER exercise? 7. Have you ever had discomfort, pain, or pressure in your chest during

exercise?

8. Does your heart race or skip beats during exercise? 9. Has a doctor ever told you that you have (check all that apply):

High blood pressure A heart murmur High cholesterol A heart infection

10. Has a doctor ever ordered a test for your heart? (for example: ECG, echocardiogram)

11. Has anyone in your family died for no apparent reason? 12. Does anyone in your family have a heart problem? 13. Has any family member or relative died of heart problems or of

sudden death before age 50?

14. Does anyone in your family have Marfan syndrome? 15. Have you ever spent the night in a hospital? 16. Have you ever had surgery?

17. Have you ever had an injury, like a sprain, muscle or ligament tear, or tendinitis that caused you to miss a practice or game? If yes, circle affected area below:

18. Have you had any broken or fractured bones or dislocated joints? If yes, circle below:

19. Have you had a bone or joint injury that required x-rays, MRI, CT, surgery, injections, rehabilitation, physical therapy, a brace, a cast or crutches? If yes, circle below:

Head Neck Shoulder Upper Arm Elbow Forearm Hand/ Fingers Chest

Upper Back

Lower Back Hip Thigh Knee Calf/Shin Ankle Foot/

Toes

20. Have you ever had a stress fracture? 21. Have you been told that you have or have you had an x ray for

atlantoaxial (neck) instability?

22. Do you regularly use a brace or assistive device? 23. Has a doctor ever told you that you have asthma or allergies? 24. Do you cough, wheeze, or have difficulty breathing during or after

exercise?

Yes No 25. Is there anyone in your family who has asthma? 26. Have you ever used an inhaler or taken asthma medicine? 27. Were you born without or are you missing a kidney, an eye, a testicle, or any other organ?

28. Have you had infectious mononucleosis (mono) within the last month?

29. Do you have any rashes, pressure sores, or other skin problems? 30. Have you had a herpes skin infection? 31. Have you ever had a head injury or concussion? 32. Have you been hit in the head and been confused or lost your memory?

33. Have you ever had a seizure? 34. Do you have headaches with exercise? 35. Have you ever had numbness, tingling, or weakness in your arms or legs after being hit or falling?

36. Have you ever been unable to move your arms or legs after being hit or falling?

37. When exercising in the heat, do you have severe muscle cramps or become ill?

38. Has a doctor told you that you or someone in your family has sickle cell trait or sickle cell disease?

39. Have you had any problems with your eyes or vision? 40. Do you wear glasses or contact lenses? 41. Do you wear protective eyewear, such as goggles or a face shield?

42. Are you happy with your weight? 43. Are you trying to gain or lose weight? 44. Has anyone recommended you change your weight or eating habits?

45. Do you limit or carefully control what you eat? 46. Do you have any concerns that you would like to discuss with a doctor?

FEMALES ONLY 47. Have you ever had a menstrual period? 48. How old were you when you had your first menstrual period? 49. How many periods have you had in the last 12 months?

EXPLAIN “YES” ANSWER HERE

I hereby state that, to the best of my knowledge, my answers to the above questions are complete and correct.

Signature of Athlete Signature of Parent/Guardian Date

SVUSD revised July 2015 page 1 of 2


PHYSICAL EXAMINATION FORM

To Be Completed By Physician

Name: Date of Birth: Height: Weight* % Body Fat (optional) Pulse BP: / ( / )

Vision: R 20/ L20/ Corrected: Y N Pupils: Equal Unequal

MEDICAL NORMAL ABNORMAL FINDINGS INITIALS* Appearance Eyes/ears/nose/throat Hearing Lymph Nodes Heart Murmurs Pulses Lungs Abdomen Genitourinary (males only)+ Skin MUSCULOSKELETAL NORMAL ABNORMAL FINDINGS INITIALS* Neck Back Shoulders/Ann Elbow/Forearm Wrist/Hand/Fingers Hip/Thigh Knee Leg/Ankle Foot/Toes

*Multiple examiners set up only +Having a third party present is recommended for the genitourinary examination

Allergies:

Notes:

Cleared without restriction Cleared with recommendations for further evaluation or treatment for: Not Cleared for All Sports Certain Sports: Reason: Recommendations: Name of Physician: Address: Phone: SIGNATURE OF PHYSICIAN: Date: STAMP IS REQUIRED

SVUSD revised July 2015 page 2 of 2

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