30 May 2014 Loudoun County Department of Transportation & Capital Infrastructure 209 Gibson Street Leesburg, Virginia 20176 Attn: Sandy Hunter Re: AE Services – Offsite SWM/BMP Coordination, Design, Permitting, Bid Alternate & CA

with the Town of Lovettsville Sidewalk Improvements Project- Cost Proposal Ms. Hunter: LSY is pleased to offer this cost proposal for the above referenced project. Our cost proposal is based our understanding of services to redesign the proposed SWM/BMP facility for the Lovettsville Community Center Site to accommodate the required SWM/BMP volumes for the offsite Town of Lovettsville, Broadway (RT 673) Sidewalk and Utility Improvement project. A detailed understanding of our scope is detailed in Timmons proposal, see attachment. The firm fixed price of this work is $ 20,394. A detailed back up worksheet is attached and provides labor cost breakdowns. Please let me know if you need further information or clarifications on the proposal. I am available at your convenience to discuss. Sincerely,

Heather K. Johnson, AIA, LEED AP BD + C, NCARB Principal, LSY Architects Att: Labor Cost Worksheets, dated 30 May 2014 Timmons Proposal, dated 16 May 2014

New Loudoun County Lovettsville Community CenterCost Proposal Summary REV 7

  

Opt 1 ‐ Hazardous Materials 

Identification & Monitoring

Mod 1 ‐ Town Council Mtg & Option 1a & 2a

Mod 2 ‐ Security Design/ Town 

Council Redesign/ CUP

Mod 3 ‐ Civil‐Offsite SWM/BMP Coord, Design, 

Permitting, Bid Alt & CA

Fee

Fee

Fee

Fee

Fee

Fee

In‐House Labor (including OH & P)Architecture / Proj Management $116,376 $37,357 $0 $2,283 $21,364 $3,165

Consultant LaborCivil $138,073 $21,829 $0 $0 $0 $15,663Structural $24,754 $8,964 $0 $0 $0 $0MEP $89,953 $28,545 $0 $0 $0 $0Cost Estimating $0 $0 $0 $0 $0 $0Tele/ Security/ AV/ Acoutical $0 $0 $0 $0 $22,594 $0Hazardous Materials $0 $0 $10,700 $0 $0 $0

Subtotal Consultant Labor $252,780 $59,338 $10,700 $0 $22,594 $15,663OH & P on Consultants @ 10% $25,278 $5,934 $1,070 $0 $2,259.36 $1,566Subtotal Consultant Labor (Incl OH & P) $278,058 $65,272 $11,770 $0 $24,853 $17,229

Other Direct Costs (ODCs)Other Direct Costs

Boundary Survey $5,800Utility Location & SWM/BMP Outfall Survey $4,950Reprographics & Delivery $3,250 $450 $150Other

Subtotal ODC $14,000 $450 $0 $150 $0 $0OH & P on ODCs @ 10% $1,400 $45 $0 $15 $0 $0Subtotal ODCs (Incl OH & P) $15,400 $495 $0 $165 $0 $0

Total Fees by Task/ Option $409,833 $103,124 $11,770 $2,448 $46,217 $20,394

Base Fee

Total Fee with All Options & Mods

$512,957

Design & SPEX or ZMOD

Bidding, Construction Administration 

& Record Documents

$593,786

30 May 2014

New Loudoun County Lovettsville Community CenterMod #3‐ Civil Offsite SWM/BMP Coordination, Design, Permitting, Bid Alt CA ‐ Cost Proposal

Labor Worksheet

Discipline Labor Categories Labor Rates Coordination Redesign

Bidding & Construction

Administration

Labor Subtotals Price

Principal 250.71$         0 ‐$                          

Project Manager 141.30$         12 12 1,695.56$                

QC Manager 146.94$         0 ‐$                          

Architect 1 122.45$         8 4 12 1,469.40$                

Architect 2 94.21$           0 ‐$                          

Task Leader 84.77$           0 ‐$                          

Technician 1 84.77$           0 ‐$                          

Technician 2 72.75$           0 ‐$                          

Administrative Assistant 81.64$           0 ‐$                          

Civil Project Manager $143.07 0 ‐$                          

Senior Civil Engineer $179.02 18 8 26 4,654.54$                

Civil Engineer $127.77 12 28 24 64 8,177.59$                

Land Planner $184.33 0 ‐$                          

Park & Recreation Planner $124.92 0 ‐$                          

Landscape Architect $94.87 0 ‐$                          

CAD Technician $88.45 32 32 2,830.46$                

Principal 199.80$         0 ‐$                          

Project Manager 172.80$         0 ‐$                          

Engineer 1 151.20$         0 ‐$                          

Engineer 2 129.60$         0 ‐$                          

Engineer 3 113.40$         0 ‐$                          

Tech 1 108.00$         0 ‐$                          

Tech 2 70.20$           0 ‐$                          

Administrative 70.20$           0 ‐$                          

Principal $145.80 0 ‐$                          

Project Manager $129.60 0 ‐$                          

Senior Engineer $118.80 0 ‐$                          

QC Manager $102.60 0 ‐$                          

Designer $91.80 0 ‐$                          

CAD Technician $70.20 0 ‐$                          

Administrative $59.40 0 ‐$                          

Project Manager 129.60$         0 ‐$                          

Engineer 1 151.20$         0 ‐$                          

Tech 1 108.00$         0 ‐$                          

Cost Engineer 151.20$         0 ‐$                          

0 ‐$                          

Project Manager/ QA/QC 135.00$         0 ‐$                          

Certified Industrial Hygienist 155.00$         0 ‐$                          

Tech 1 85.00$           0 ‐$                          

Totals 42 76 28 146 18,827.55$

Haz M

at ID

 & 

Mon

itorin

gLSY Archite

cts

Civil

Structural

MEP

 Engineerin

gTele/ 

Security/ AV/ 

Acou

tical

Cost 

Estim

ati

ng

30 May 2014

May 16, 2013

Heather K. Johnson, AIA NCARB LEED® AP BD+C

LSY Architects

8484 Georgia Ave, Suite 650

Silver Spring MD 20910

t 301.588.1500 f 301.588.5300

RE: Lovettsville Community Center Civil Design: Change Order #1 Offsite SWM/BMP coordination, design, permitting, bid alternate and CA

Dear Heather,

Timmons Group is pleased to provide you with this scope and fee proposal to provide additional

civil design services for the new Lovettsville Community Center. The following scope of services

has been developed based on the request from the Owner / Architect for Timmons Group to

redesign the proposed SWM/BMP facility for the Lovettsville Community Center Site to

accommodate the required SWM/BMP volumes for the offsite Town of Lovettsville, Broadway (RT

673) Sidewalk and Utility Improvement project. The additional scope includes meeting and

coordination with Town Staff and their consulting engineers, redesign and routing of the

SWM/BMP facility, construction sequence planning, review and permitting coordination, creation

of bid alternate drawings and construction administration.

We anticipate that the following Scope of Services will be provided by Timmons Group:

A. Coordination with Town of Lovettsville Staff & Pennoni, Concept Design: Timmons

Group will meet and coordinate with the Town of Lovettsville Staff and Pennoni to discuss

the offsite SWM/BMP needs and ability to include these required volumes into the

Community Center Design. This task includes exchange of design data, review of offsite

design, scoping and developing concept SWM/BMP design. Timmons Group will develop

concept design to identify location of facility expansion, identify critical invert elevations,

grading and embankment limits. Included are up to (3 – 2 hour) meetings.

Lump Sum: $4,700

B. Redesign of SWM/BMP Facility: Timmons Group will redesign the SWM/BMP facility

to fully incorporate the offsite drainage. The facility will treat and detain as required. The

site plan will be updated to include the following redesign:

•••• Stormwater Management (SWM) and Best Management Practices (BMP) as

required by Loudoun County and the State of Virginia to include the offsite area.

Includes analysis and calculation of offsite drainage areas, impervious cover

percentage, facility routing analysis, bmp volume requirements, embankment and

outfall structure design.

•••• The redesign of the SWM/BMP facility will include grading, adjustment to the

embankment height, outfall structure, sediment forebay, tie in with proposed

parking lot.

•••• Adjust E&S Phase I and II design to accommodate larger SWM/BMP Facility and

construction sequencing.

•••• All required Notes, tabulations, typical sections, construction details and

computations.

•••• Timmons Group will manage the site plan permitting for this project with the

Town of Lovettsville Staff and their consulting review engineer and attend any

additional site plan comment review meetings. This task includes all plan

submissions, comment review & responses and resubmissions until plan approval.

Lump Sum: 6,800

C. Bid Phase: As directed by the Owner, Timmons Group will create Add Alternate bid

sheets to be used to establish the additional construction cost for facility expansion to

include offsite improvements. Prepare final construction documents incorporating the add

alternates as chosen by the Owner. This task does not include analysis or cost estimation of

the additional SWM/BMP construction costs.

Lump Sum: $1,750

D. Construction Monitoring - Timmons Group will perform construction observation and

field notes pursuant to the enlarged SWM/BMP facility. This scope includes attendance at

construction progress meetings, response to RFIs and review of shop drawings as required.

Lump Sum: $2,325

Exclusions

• Preparation of Town/County SWM/BMP shared use agreements and associated

easement plats associated with the enlarged SWM/BMP facility

• Preparation or analysis of construction cost estimates of the enlargement of the

SWM/BMP facility

• Additional downstream analysis or survey to accommodate adequate outfall of

enlarged SWM/BMP facility as may be required.

Anticipated Schedule

Plans can be developed and submitted for review on a mutually agreed upon schedule as time

of contract signing.

Printing, postal, travel, etc. are reimbursable expenses.

Should you have any questions or if we could be of any further assistance, please do not hesitate to

call us at (703) 554-6705.

Respectfully,

Timmons Group, Inc.

Bill Vest, P.E. Senior Project Manager