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Presentation on Transactions in Office Account

Content Table

• Introduction• Post office scenario• Process Flow• Terms used• Process steps• Demo• Summary

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Post office scenario

Un posted Office Account Transactions• A Customer of your post office has deposited cash but has furnished wrong

account number. Such surplus fund is temporarily parked in Un Posted Office Account ( Sundry A/c).

• This entry is reversed from the Un Posted Office account once the customer provides the correct account number.

Office Account Transactions• The Counter Assistant has paid Rs.4000/- instead of Rs.400/- cash to the customer

by mistake, the short amount will be adjusted by debiting office suspense account. How the entry is reversed from the Office suspense account once the customer refunds the excess amount?

• The Counter Assistant has entered Rs.10000/- instead of Rs.1000/- in a/c of a customer. The transaction is posted and verified by the supervisor by mistake. How the Cash Transaction is reversed?

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Types of Office Accounts in Finacle

• Basic office accounts are simple internal accounts. These accounts will help in managing the General Ledger (GL).

• Accounts like Cash, Asset accounts, Liability Accounts, Contingent Accounts, Interest, Commission, Exchange, Discount, and Charges are opened under this Scheme Type.

Office Account Basic (OAB)

• Pointing accounts are used where the transactions are created for short period, with a reference and they will have to be reversed. Example: Un Posted Office Account(Sundry A/c).

Office Account Pointing (OAP)

• The users are not allowed to do any transactions.• The transactions are generated and verified by the system on

invoking or at events. Example: For interest calculations system calculates and creates a transaction and posts it.

• This also includes Proxy accounts

Office System Pointing (OSP)

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Terms used

Office Accounts• These are accounts which Post office uses internally. These

accounts are opened without reference to CIF ID or involvement of customers. All the operation in the account are initiated and performed by the Post Office. Example: Charge calculations, Interest calculations, Interest collected/Paid, Commission and Expenses account with the post offices and so on.

Sundry Deposit Account• These accounts are Parking Credit Accounts. This is an OAP

type of account

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Process flow

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Invoke the menu option CTM (Transaction Maintenance) for cash deposit, cash withdrawal in Un Posted office Accounts (Sundry Account)

Post and verify the transactions

View the Customer account transactions in the ledger using the menu option HACLI

View the Office account transactions in the ledger using the menu option HACLINQ

Invoke Menu shortcut HCRT for reversal of Cash transactions status Posted or Verified and verify

Demonstration

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Summary Invoke menu option “CTM” to enter and post cash transaction for OAP

type of office accounts.. Verify the transaction by Supervisor Using Same Menu shortcut. Finacle CBS follows maker and checker concept in completion of

transactions and requires a minimum of two users or a maximum of three users.

The Function type is Deposit. The type or sub-type for transfer transaction is Customer-Induced (CI). Invoke Menu shortcut-HCRT for Cash Reversal of Transaction- Option-R Verify the transaction by Supervisor Using Same Menu shortcut View the Customer A/c transactions in the ledger using Menu short cut-

HACLI View the Office A/c transactions in the ledger using Menu short cut-

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