14 th of june 2007 presentation at the 11th elpub claudia nicolai the fao open archive enhancing the...
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14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
The FAO Open Archive
Enhancing the Access to FAO Publications Using International
Standards and Exchange Protocols
Claudia Nicolai, Imma Subirats and Stephen KatzFood & Agriculture Organization (FAO)
Rome, Italy
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Overview
What is FAO? Information and Knowledge Management at
FAO Background and Objectives for an Open Archive
at FAO Introduction of Electronic Publishing at FAO Lessons Learned and Issues Creating the FAO Open Archive Next Steps
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
What is FAO?
FAO is the specialized United Nation agency that leads international efforts to defeat hunger.
FAO acts as a neutral forum where all nations meet as equals to negotiate agreements and debate policy.
FAO is also a source of knowledge and information.
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Information and Knowledge Management at FAOThe First Article of the FAO Constitution: “The Organization shall collect, analyse,
interpret and disseminate information relating to nutrition, food and agriculture.”
The World Agricultural Information Centre provides
Tools and Standards for: Knowledge management Dissemination Information exchange
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
WWW.FAO.ORG
WWW.FAO.ORG is a huge knowledge-base– 400,000 HTML files– More than 36,000 Documents (PDF and DOC) – More than 30,000 dynamic applications (JSP, ASP)– About 360,000 images (GIF, JPG, BMP)– 400 multimedia resources (AVI, MPG, MOV)– Around 100 major databases (Oracle, SQL, ISIS)– In English, French, Spanish, Arabic and Chinese!– 80 Million hits (7 million 5 years ago)– 3-4 Million Visits (323,000 visits 5 years ago)
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Background
FAO was an early implementer of:– an online catalogue for documents produced by FAO
(FAODOC), a multilingual online catalogue which contains bibliographic metadata of FAO electronic and printed documents;
– the Electronic Information Management System (EIMS), a workflow management tool and database which manages the publication of electronic documents and multimedia resources on FAO’s Web sites; and
– the Corporate Document Repository (CDR), a corporate output interface for FAO full text electronic publications stored in the EIMS.
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Objective The objective of the FAO Open Archive is to create a
unique sustainable digital repository for the dissemination of FAO publications and simultaneously, enhance interoperability with other information systems.
The FAO Open Archive should guarantee efficient electronic publishing and metadata management, the effective dissemination of FAO information resources and the preservation of the Organization’s institutional memory.
To find a strategy to solve:– the duplication of efforts in creating and managing metadata;
and– the lack of integration of electronic publishing and cataloguing
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
FAODOC
The FAODOC is a multilingual, online catalogue of documents and publications produced by FAO since 1945.
The system uses UNESCO's CDS/ISIS software.
More than 160 000 documents have currently been catalogued.
Since its inception, the FAODOC has focused on the production of high quality bibliographic records.
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
EIMS
The FAO Web site was released in 1995 and the first electronic publishing workflow (through EIMS) was initiated in 1998.
Currently, more than 38 550 resources (full text documents and multimedia items) are managed by the EIMS.
Photos, videos and audio are managed by EIMS and accessible through different systems on the FAO Web site.
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
CDR - DocRep
The CDR was conceived as the online digital library of FAO electronic documents and publications, as well as selected non-FAO material.
At present, more than 23 000 full text documents are available through the CDR.
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Statistics – CDR v. FAODOC
72%
64%
61%
55%
60%
65%
70%
75%
2004 2005 2006
% of CDR records shared with FAODOC
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Statistics – FAODOC v. CDR
66%
44% 45%
0%
10%
20%
30%
40%
50%
60%
70%
2004 2005 2006
% of in FAODOC shared with CDR
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Some issues.... In the EIMS-CDR, each record corresponds to
one document (e.g., a book or a meeting report). The FAODOC catalogues documents and their
analytics (e.g., a document is considered a book and the analytics are its chapters). Therefore, a book can have more than one record.
The content of the two databases partially overlap, resulting in duplicate bibliographic records.
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Creating the FAO Open Archive
The FAO Open Archive is based on the integration of the electronic publishing and the bibliographic cataloguing requirements.
The process should focus on:– system architecture;– workflow procedure;– compliance with international data content standards;
and– exposing metadata in a standardized way.
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
The following elements define the architecture of the system:
1. integrated workflow; from left to right, the flow of information starts from the peripheral input system elements, passes through the core of the management system and to the dissemination interfaces;
2. common database; and
3. management of the two main functions of the FAO Open Archive; electronic publishing and cataloguing.
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
The FAO Open Archive Workflow (I)
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
The FAO Open Archive Workflow (II)
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
The visibility and dissemination of FAO documents will be maximized by exposing content through OAI-PMH.
OAI-PMH to expose FAO Open Archive metadata for harvesting to services providers; multiple metadata format are allowed (Dublin Core and AGRIS AP)
The use of OAI-PMH
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Software requirements and implementation
Design of the common database Import of data from EIMS and FAODOC
systems. The launch of FAO Open Archive is
foreseen for mid-2008.
Next steps
14th of June 2007
Presentation at the 11th ELPUB Claudia Nicolai
Claudia Nicolai {[email protected]} Imma Subirats {[email protected]}Stephen Katz {[email protected]}