1303rd bor meeting provisional agenda
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UNIVERSITY OF THE PHILIPPINES SYSTEM OFFICE OF THE SECRETARY OF THE UNIVERSITY
AND OF THE BOARD OF REGENTS
NOTICE OF MEETING21 November 2014
The Board of RegentsUniversity of the Philippines The National UniversityDiliman, Quezon City
Dear Honorable Chair, Co-Chair, and Members of the Board:
Please be reminded that the 1303 rd Regular Meeting of the Board of Regents will be held on26 November 2014 (Wednesday) , 9:00 a.m., at the Executive House, Maramag St. cor. TaveraSt., Area 14, UP Diliman Campus, Quezon City, to consider the following:
PROVISIONAL AGENDA(as of 21 November 2014)
I. CALL TO ORDER
II. DETERMINATION OF QUORUM
III. APPROVAL OF PROVISIONAL AGENDA
IV. APPROVAL OF THE MINUTES OF THE 1302 nd MEETINGOF THE BOARD OF REGENTS HELD ON 30 OCTOBER 2014 ---------------- Tab A
V. MATTERS ARISING FROM THE PREVIOUS MINUTES ---------------- Tab B
A . 1301 s t BO R MEETING, 29 SEPTEMB ER 2014
1. Motion for Reconsideration of the Approval by the Board of Regents ofthe Draft Memorandum of Agreement between the University of thePhilippines and the Smart Communications, Inc. for provision of
Wireless Communications Connectivity in Various UP CampusesSystem-wide ( MOA wil l be sent elec t ronical ly and wi l l be pro jecteddu r ing the m eet ing o n 26 Novemb er 2014 )
(Legal opin ion of th e Off ice of the Vice Pres ident for Legal Affa i r s was soug ht on20 Novem ber 2014. )
VI. REPORTS FOR INFORMATION OF THE BOARD A. Report of the PresidentB. Report of the Faculty RegentC. Report of the Student Regent
D. Report of the Staff Regent
VII. NEW MATTERS FOR APPROVAL OF THE BOARD
ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
A. GENERAL GOVERNANCE
1 Appointment of Dr. CHARLOTTE M.CHIONG as Director of the PhilippineNational Ear Institute (PNEI), NationalInstitutes of Health, University of thePhilippines Manila, effective 1November 2014 to serve at the pleasureof the Chancellor
20 November2014
For Approval
C
Breakfast & Lunch will be served
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
B. ACADEMIC MATTERS
2 Proposal to Establish the ConfuciusInstitute in the University of thePhilippines
19 November2014
For Approval
D
3 Proposal to Change the RulesGoverning the Policy on Stipends toStudents Enjoying Full TuitionDiscounts under the Socialized TuitionSystem (ST System)
20 November2014
4 Proposal to Use Security SignatureStamper for Use in the OfficialTranscript of Records of UP Dilimanstudents
31 October2014
For Approval
D
5 Proposal to Name the Building Sharedby the Training Center for TropicalResources and EcosystemsSustainability (TREES) and MakilingCenter for Mountain Ecosystems(MCME) as the Romulo A. DelCastillo Hall
30 October2014
For Approval
D
6 Request for Waiver of the Maximum Age Requirement on Study LeaveWithout Pay in Favor of Asst. Prof.DYMPHNA N. JAVIER, College ofScience, UP Baguio
20 November2014
For Approval
D
7 Establishment of Three (3) The JardiolinFamily Professorial Chairs inEngineering, College of Engineering,UP Diliman
21 November2014 For Approval D
C. FISCAL MATTERS 8 Request for Supplemental Budget
Amounting to Twelve Million Pesos(P12,000,000.00) Charged vs. LegalResearch Fund of the College of Law
17 November2014
For Approval
E
9 Approval for Payment of the Balance ofP13,776,705.00 for the Supply Contractwith the BHRL Trading & IndustrialCorporation out of the approvedReprogrammed Unobligated Allotmentunder the Revolving Fund (Fund 164) ofUP Manila-PGH for FY 2013
19 November2014
For Approval
E
10 Reprogramming of UnexpendedObligations of UP Open University
Amounting to Fifteen Million FiveHundred Seventy Seven Thousand nineHundred Fifty Four Pesos & 95/100(P15,577,954.95), certified as availableby UP Open University Chief
Accountant and Chief, Budget Office
6 November2014
For Approval
E
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
11 Reprogramming of UnexpendedObligations of UP Open University
Amounting to Five Million EightHundred Twenty Two Thousand SixHundred Six Pesos & 92/100
(P5,822,606.92), certified as availableby UP Open University Chief Accountant and Chief, Budget Office
6 November2014
For Approval
E
12 Grant of the P4,000 Year end Grocery Allowance for 2014
20 November2014
For Approval
E
D. ADMINISTRATIVE MATTERS
13 Appointment of the Following Research,Extension, and Professional Staff(REPS) as SCIENTISTS in theScientific Career System, Pursuant toExecutive Order Nos. 784 and 901:
AWARDEES UPPLANTILLAPOSITION
SCSRANK
Effecti-vity
Dr. ARNELN. DELBARRIO
AgriculturalCenter
Chief IV(SG 24-6)
ScientistI,
SG 26-1
05March2014
Dr.ROSALINAM. LAPITAN
SupervisingScience
ResearchSpecialist
(SG 22-7)
ScientistI
SG 26-1
05March2014
Basic papersofappointment
21 October2014
For Approval
F
14 Request of Temporary Waiver ofFaculty Tenure Rule in Favor of theFollowing:
UP Manila
Assoc. Prof. ADRIAN B. CATBAGAN, Associate Professor 2 (Part time),College of Medicine, effective 1 June
2013 until 31 December 2014
Basic papersofappointment
28 October2014
For Approval
F
15 Appointment of Faculty:Transfer to Permanent Sta tus
UP Dil iman
Assoc. Prof. VERMANDO M. AQUINO, Associate Professor 5, College ofScience, effective upon approval
Assoc. Prof. MARIO A. AURELIO, Associate Professor 6, College ofScience, effective upon approval
Basic papersofappointment
12 November2014
28 October2014
For Approval
F
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
Appointment of Faculty:Transfer to Permanent Sta tus
UP Dil iman
Asst. Prof. RICHELLE RHEA R. BARIA, Assistant Professor 1, College of Architecture, effective upon approval
Asst. Prof. MANUEL JOSEPH C.LOQUIAS, Assistant Professor 5,College of Science, effective uponapproval
Asst. Prof. FERMIN P. MANALO, Jr., Assistant Professor 1, College of Social
Work and Community Development,effective upon approval
Asst. Prof. JALTON G. TAGUIBAO, Assistant Professor 1, College of SocialSciences and Philosophy, effectiveupon approval
Assoc. Prof. GIOVANNI A. TAPANG, Associate Professor 4, College ofScience, effective upon approval
UP L o s B ao s
Asst. Prof. MARIE YVETTE B. DEROBLES, Assistant Professor 2,College of Arts and Sciences, effectiveupon approval
Asst. Prof. LAURO L. FONTANIL, Assistant Professor 3, College of Arts and Sciences, effective uponapproval
UP Manila
Assoc. Prof. JOSE MACARIO V.FAYLONA, Associate Professor 3 (PartTime), College of Medicine and
Attending Surgeon, Philippine GeneralHospital, effective upon approval
Assoc. Prof. JOSE LEONARD R.PASCUAL V, Associate Professor 2(Part Time), College of Medicine,effective upon approval
Basic papersofappointment
20 November2014
28 October2014
20 November2014
21 October2014
14 November2014
28 October2014
6 November2014
28 October2014
28 October2014
For Approval
F
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
16 Appointment of Faculty:Extens ion o f Appoin tm ent BeyondCompu lsory Re t ir ement A ge o f 65
UP Dil iman
Prof. RUBY G. ALCANTARA,Professor 8, College of Arts and Letters,effective 08 October 2014 until 31December 2014
Prof. ROSARIO C. LUCERO, Professor7, College of Arts and Letters, effective22 October 2014 until 31 December2014
Prof. ROSARIO T. YU, Professor 12,College of Arts and Letters, effective 09October 2014 until 31 December 2014
UP L o s B ao s
Prof. RITA P. LAUDE, Professor 12,College of Arts and Sciences, effective30 April 2015 until 31 July 2015
Assoc. Prof. MANOLO G. VILLANO, Associate Professor 7, College ofEngineering and Agro-IndustrialTechnology, effective 19 November2014 until 31 December 2014
UP Manila
Prof. EDUARDO R. MENDOZA, AdjunctProfessor (Without Compensation),College of Arts and Sciences, effective1 August 2014 until 31 July 2015
UP Cebu
Prof. GENOVEVA S. BARTOLO, Assistant Professor 7, Arts andHumanities Cluster, effective 25November 2014 until 31 December2014
Basic papersofappointment
6 November2014
20 November2014
4 November2014
31 October2014
12 November2014
28 October2014
21 October2014
For Approval
F
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
17 Appointment of Faculty:Reclass i f ica t ion of th e Posi t ion Item
UP Dil iman
Prof. EDITHA V. MASLANG, FROMProfessorial Lecturer 3 TO Professor 3,College of Social Work and CommunityDevelopment, effective 01 August 2014until 31 July 2015
Basic papersofappointment
4 November2014
For Approval
F
VIII. MATTERS FOR CONFIRMATION OF THE BOARD
ITEMNO.
ITEM DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
18 Confirmation of the Presidents Approval on the UP Dilimans Lists ofMerit Promotions for Crossing Rank(Science and Technology Cluster) andPromotion Within Rank Professor(Social Sciences and Law Cluster), onthe following:
Dr. CRISTINE D. VILLAGONZALO Dr. TERESA E. ENCARNACION-
TADEM Dr. VIRGILIO U. MANZANO
CorrectedForm
5 November2014
ForConfirmation
G
19 Confirmation of the Board of Regents ofthe Memorandum of Agreementbetween the University of thePhilippines and the SmartCommunications, Inc.
Approved by the Board at its 1301 st Meeting held on 29 September 2014
A Motion for Reconsideration of theapproval of the Board of Regents of thesaid of MOA with Smart is on theagenda under Matters Arising from theMinutes
Project: Provisions of WirelessTelecommunications Connectivity
Provisions by SMART of freeinstallation of Wi-Fi hotspots/accesspoints in various University campusesSystemwide, including free access towhitelisted sites
21 October2014
ForConfirmation
G
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ITEMNO.
ITEM DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
20 Memorandum of Understanding amongthe University of the Philippines Systemand The Korea Research Institute(KRI), and the University of New SouthWales, Australia
ASEAN-Korea Comparative PublicPolicy Research Community (KoSASAUniversities)
Project: Research Collaboration of thefollowing activities:
Research Projects on PublicPolicies in Southeast Asia andKorea
International Policy Workshops
and Symposiums The Research Community Korean Studies in Southeast Asia
Memorandum ofUnderstanding
22 October2014
ForConfirmation
G
21 Memorandum of Understandingbetween the University of thePhilippines System and the Universityof New South Wales, Australia (UNSW)
Project: Research Collaboration and Academic Exchange
Key Areas of Research: Engineering Science Business Humanities Social Sciences
Memorandum ofUnderstanding
22 October2014
ForConfirmation
G
22 Contract Agreement for ConsultingServices between the University of thePhilippines System and the PresidentialManagement Staff (PMS)
Project: Procurement of Services:Design of the PMS KnowledgeWarehouse System
Role of UP: As a Service Provider ofinformation system developmentservices
Implementing Unit: UPITDC Amount: PMS shall pay UP
P350,000.00
Contract Agreement
5 November2014
ForConfirmation
G
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
23 Trademark License Agreement betweenthe University of the Philippines Systemand Jan Excel M. Cabling, doingbusiness under the name and style ofSchool Pride Clothing Enterprise
Project: License Agreement for the useof UP trademarks, service marks,images, icons, and other works ofthe University, including derivativesthereof
Amount: P100,000.00
TrademarkLicense
Agreement
12 November2014
ForConfirmation
G
24 Memorandum of Agreement betweenthe University of the Philippines Dilimanand the Visayas State University (VSU)
Project: Collaborative Research onLong Term Ecological Research (LTER inthe 50-ha Forest Dynamics Plot(FDP) in Silago, Southern Leyte
Implementing Unit: Institute of Biology
Memorandumof Agreement
21 October2014
ForConfirmation
G
25 Memorandum of Agreement betweenthe University of the Philippines Dilimanand the Palawan State University (PSU)
Project: Training of Trainors Course on Food Safety and SanitationManagement
Implementing Unit: UP Institute forSmall Scale Industries (UP ISSI)
Amount : PSU shall pay UP the amount ofP300,000.00
Memorandumof Agreement
21 October2014
ForConfirmation
G
26 Memorandum of Understandingbetween the University of thePhilippines Diliman and the Board ofTrustees of the University of Illinois
Project: Academic and ResearchCooperation
Joint educational, cultural, and researchactivities
Exchange of faculty members andadvanced graduate students for research,lectures, and discussions
Participation in academic seminars andmeetings
Exchange of academic materials,publications, and other information
Special, short term academic programs
Memorandum ofUnderstanding
21 October2014
ForConfirmation
G
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
27 Memorandum of Agreement betweenthe University of the Philippines Dilimanand the Bureau of AgriculturalResearch, Department of Agriculture(DA-BAR)
The MOA provides that the ownership andutilization of IPs and IPRs resulting from the
program/project shall be governed by thePhilippine Technology Transfer Act of 2009.
Project: Validation of PasteurizationTreatments Against MicrobialSpoilage and Pathogenic Indices forLiquid Egg Products
Implementing Unit: College of Home
Economics Amount: P1,000,000.00 from DA-BAR
Memorandumof Agreement
4 November2014
ForConfirmation
G
28 Memorandum of Agreement for Centerof Excellence in Psychology betweenthe University of the Philippines Dilimanand the Commission on HigherEducation (CHED)
Project: Implementation of Four ProjectsProposals Collectively entitled
Strengthening and Upgrading of thePsychology Department of theUniversity of the Philippines-DilimanThrough Faculty Development,Research/Extension, and InstructionalMaterials/ Equipment Acquisition
Implementing Unit: Department ofPsychology, CSSP
Amount: P1,773,491.00 from the CHED
Memorandumof Agreement
5 November2014
ForConfirmation
G
29 Supplemental Contract of Service
between the University of thePhilippines Diliman and the TourismInfrastructure and Enterprise Zone
Authority (TIEZA)
Project: Conduct of Capability TrainingWorkshop on Basic ProjectDevelopment and Management for theTIEZA Architectural and EngineeringServices Sector
Implementing Unit: Asian Institute ofTourism (AIT) Amount: TIEZA shall pay UPD the amount
of P616,000.00
Supplemental
Contract
5 November
2014
For
Confirmation
G
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
30 Memorandum of Agreement betweenthe University of the Philippines Dilimanand the Republic of the Philippines asowner of the Industrial Guarantee andLoan Fund (IGLF) through the National
Economic Development Authority(NEDA)Project: IGLF Coffee Table Book
Role of UP: Consulting Agency
Implementing Unit: Institute for Small ScaleIndustries (ISSI)
Amount: NEDA shall pay UPP1,250,000.00
Memorandumof Agreement
14 November2014
ForConfirmation
G
31 Memorandum of Agreement betweenthe University of the Philippines Diliman
and the Ateneo De Manila University(ADMU)Project: Study entitled Ore
Characterization of the Didipio andRunruno Ore Deposits in NuevaVizcaya, Philippines
Implementing Unit: National Institute ofGeological Sciences (NIGS)
Amount: P325,000.00
Memorandumof Agreement
14 November2014
ForConfirmation
G
32 Amendment to the Project Contract
between the University of thePhilippines Diliman and the JapanInternational Cooperation Project officefor ASEAN University Network /Southeast Asia Engineering EducationDevelopment Network (JICA
AUN/SEED-NET)
Project: Graduate Study Program forMasters Degree / Doctoral Degree(AUN/SEED-Net Project No. UPG1401a)
Amendments: This Contract NO. UP G1401 is amended to UPG1401a due to the additional cost estimate for the2012, 2013 and 2014/1 st semester intake studentsas listed in Annex I-1.
To reach the Project objectives as described inProject Summary (Annex I), the disbursement inthe amount of P5,299,157 based on the costestimation in Annex II shall be remitted to UP byJICA Project AUN/SEED-Net
Actual disbursement should be executed adescribed in Annex III.
Implementing Unit: College of Engineering
Amount: P5,299,157.00
Amendment 14 November
2014
ForConfirmation
G
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
33 Memorandum of Agreement betweenthe University of the Philippines Dilimanand the National Labor RelationsCommission (NLRC)
Project: Conduct of MandatoryContinuingLegal Education (MCLE)
Seminar
Implementing Unit: UP Law Center
Amount: P220,000.00 with a minimum ofone hundred (100) participants,an additional PhP2,200.00 per
non-lawyer- participants andPhP5,000.00 per non-NLRC/DOLElawyer-participant in excess ofminimum number of participants
Memorandumof Agreement
14 November2014
ForConfirmation
G
34 Memorandum of Agreement betweenthe University of the Philippines Dilimanand the Pag-IBIG Fund
Project: Conduct of MandatoryContinuing
Legal Education (MCLE)Seminar
Implementing Unit: UP Law Center
Amount: P220,000.00 for a maximum of100 participants. Additional P2,500.00per Pag-IBIG/HUDC/HGC/NHA lawyerparticipant and P5,000.00 for anylawyer-participant in excess of themaximum number of participants
Memorandumof Agreement
17 November2014
ForConfirmation
G
35 Memorandum of Agreement Among theUniversity of the Philippines OpenUniversity (UPOU), the Department ofEnvironment and Natural Resources(DENR), and the EnvironmentalManagement Bureau (EMB)
Project: Conduct of an E-LearningCourse On Solid WasteManagement For Local GovernmentUnits
Amount: P1,311,000.00 (P1,000,000.00from DENR and P311,000.00 fromEMB)
Memorandumof Agreement
14 November2014
ForConfirmation
G
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ITEMNO. ITEM
DOCUMENTSUBMITTED
DATEENDORSED BY
THE PRESIDENTREMARKS TAB
36 Memorandum of Agreement betweenthe University of the Philippines OpenUniversity (UPOU) and the PhilippineHeart Center (PHC)
Project: Clinical Practicum for GraduateStudents
Duration: 23 October 27 November2014
Memorandumof Agreement
14 November2014
ForConfirmation
G
37 Memorandum of Agreement betweenthe University of the Philippines OpenUniversity (UPOU) and the Dr. JoseFabella Memorial Hospital (DJFMH)
Project: Clinical Practicum of UPOUGraduate Students nurses inMaternal and Child Nursing of aclinical preceptor
Duration: One (1) year
Memorandumof Agreement
14 November2014
ForConfirmation
G
38 Memorandum of Agreement andLicense Agreement between theUniversity of the Philippines Cebu andthe DWH Simulation Services (DWH)
Project: Use and Operation of the MMTModelling Server in accordance withthe terms of the License Agreement
Implementing Unit: Department ofComputer Science
Duration: Effective upon signing thereofand ends on 31 December 2014
Memorandumof Agreement
14 November2014
ForConfirmation
G
IX. MATTERS FOR INFORMATION OF THE BOARD
ITEMNO.
ITEM DOCUMENTSUBMITTED
DATEENDORSED BY
THEPRESIDENT
REMARKS TAB
39 Revised Trimestral Academic Calendarfor AY 2014-2015 of the ProfessionalMasters in Tropical Marine EcosystemManagement (PM-TMEM) Program, aninter-Constituent University Programfrom UP Diliman, UP Los Baos, andUP Visayas
Revisedacademiccalendar
31 October2014
ForInformation
H
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ITEMNO.
ITEM DOCUMENTSUBMITTED
DATEENDORSED BY
THEPRESIDENT
REMARKS TAB
40 Approval of the following changes in the AY 2014-2015 Academic Calendar(Undergraduate Programs) of UPVisayas
Revisedacademiccalendar
21 November2014
ForInformation
H
41 Deed of Donation between theUniversity of the Philippines and theSchufit, Inc. for the Establishment ofthree (3) The Jardiolin FamilyProfessorial Chairs in Engineering
Deed ofDonation
21 November
2014 For
InformationH
42 Proposed Schedule of the Board ofRegents (BOR) Meetings for 2015
ProposedSchedule
21 November2014
ForInformation
H
X. OTHER MATTERS
ITEMNO.
ITEM DOCUMENTSUBMITTED
DATEENDORSED BY
THEPRESIDENT
REMARKS TAB
43 Request of President Alfredo E. Pascualfor Authority to Travel to Xiamen, Chinafrom 7-8 December 2014 to Attend theGlobal Confucius Institute Conferenceand Sign the Agreement with Hanbanfor the Establishment of a ConfuciusInstitute in UP
Request 18 November2014
For Approval
I
44 Request of President Alfredo E. Pascualfor Authority to Travel to Busan,Republic of Korea on 11 December2014 to Participate in the ASEAN-KoreaRectors Conference
Request 18 November2014
For Approval
I
Thank you for your kind attention.
Prof. LILIAN A. DE LAS LLAGASSecretary of the Board of Regents