Sharing our Guidance

What is a WBS?

And why should I use it???

WORK BREAKOUT STRUCTURE (WBS)

No, really… What is it?

A work breakdown structure (WBS), in project management and systems engineering, is a deliverable oriented breakout of a project into smaller components. It defines and groups a project's discrete work elements in a way that helps organize and define the total work scope of the project.

A work breakdown structure element may be a product, data, a service, or any combination. A WBS also provides the necessary framework for detailed cost estimating and control along with providing guidance for schedule development and control.

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WORK BREAKOUT STRUCTURE (WBS)

Is it also this?

A WBS is not an exhaustive list of work. It is instead a comprehensive classification of project scope.

A WBS is neither a project plan, a schedule, nor a chronological listing. It specifies what will be done, not how or when.

A WBS is not an organizational hierarchy, although it may be used when assigning responsibilities.

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WORK BREAKOUT STRUCTURE (WBS)

Can be applied to any project, large or small

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WORK BREAKOUT STRUCTURE (WBS)

How do we use the WBS – from the new guy’s perspective?

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PERCEPTIONPRIMARILY A PROJECT MANAGEMENT TOOL USED TO BID A JOBUSED AT KICKOFF MEETING ONLY TO GET A SNAPSHOT OF PROJECT OVERALL SCOPETOTAL HOURS NEEDED PER DICIPLINE SELDOM LOOKED AT OR USEDAFTER KICKOFF MEETING – NEVER LOOKED AT AGAIN…

IN A PERFECT WORLDMACRO VIEW OF PROJECT – INDIVIDUAL ROLE WITHIN THE PROJECTPERSONAL PLANNING AND TIME MANAGEMENTCOMPLETE PERSONAL PLANNING SHEET BASED ON ACTUAL PROJECT SCOPE/EFFORT REQUIREDTRACK PROJECT STATUS BY TIME SPENT TO DATE

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WORK BREAKOUT STRUCTURE (WBS)

WOW, this thing is actually a very useful tool!

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Client: KA               

 

Project: Louisville Horizon    

Date: 10/1/12    

TES Engineering WBS Principals Level 5 Level 4 Level 3 Level 2 Level 1   

2011 RATE ► $ 200 $ 160 $ 120 $ 110 $ 100 $ 90    

CONDOC - ELECTRICAL                  Energy Code Com Chek initial review of lighting   1.50        Energy Code Com Chek final report   1.00        Lighting Circuiting - Exterior and Service Courts   2.00        Lighting Circuiting - Fitup   2.00        Power Circuiting - Fitup   3.00        Power Circuiting - Service Courts, Exterior, Seasonal   2.00        Design fo Exit Egress Lighting   1.00        Circuiting HVAC/Plumbing   3.00        Telephone/Data Layout   1.00        Fire Alarm Design - Shell   1.00        Fire Alarm Design - Fitup   3.00        Service entry/Utilty design   4.00        One Line and Schedules   3.00        

Details and Schedules   3.00        

Condoc - Electrical Totals0.00 0.00 0.00 0.00 30.50 0.00

Total Electrical► 30.50

$ 0 $ 0 $ 0 $ 0 $ 3,050 $ 0 $3,050

CONDOC - HVAC                  Load Analysis   0.50 2.00        System Selection/Equipment Selection   0.50 1.00        Energy Code Com Chek completion   0.50 0.50        Ductwork coordination with structure          Design/Drafting of HVAC     8 deferred to fitup  Legend and Details   1.00        

Specificaitons   1.00        

ConDoc - HVAC Totals0.00 1.00 0.00 0.50 5.50 0.00

Total Mechanical► 7.00

$ 0 $ 160 $ 0 $ 55 $ 550 $ 0 $765

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WORK BREAKOUT STRUCTURE (WBS)

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CONDOC - PLUMBING                  

Overall Building   3.00        

Service entry/Utilty design   2.00        

Enlarged Floor Plan Sprinkler Room   1.00        

Plumbing Stacks     deferred    

Gas pipe design and schedule   3.00   including gas into interior buildings - coordination

Storm pipe design and schedule   2.00        

Plumbing Details   3.00   including gas riser diagrams  

Fixture Schedule   2.00        

Details   2.00        

Specifications          

ComCheck Envelopes   1.00        

ConDoc - Plumbing Totals0.00 0.00 0.00 0.00 19.00 0.00

Total Plumbing► 19.00

$ 0 $ 0 $ 0 $ 0 $ 1,900 $ 0 $1,900

CONDOC - PROJECT MANAGEMENT                  

      GUIDELINE  

Proposal 0.00 0.05 0.00 0.03 2.75 0.00 5.0% Proposal  

Kick Off meeting at TES 0.00 0.05 0.00 0.03 2.75 0.00 5.0% Kick off meeting at TES  

Review of tenant or landlord exhibit and coordination          

Meetings with Utilities, Cities, Other          

      GUIDELINE  

General PM, not incl DD, SD and DD 0.00 0.10 0.00 0.05 5.50 0.00 10%General PM 10% at $5k and less, 5% over $50k and sliding scale in between.  

Setup and Issuance of Drawings 0.00 0.05 0.00 0.03 2.75 0.00 5% Dwg setup and issue  

Coordination with Architect, Owner, City    Percentages are of total design time    

           

           

      GUIDELINE  

Project Checking, not incl DD, SD and DD n/a 5.7 n/a n/a n/a n/a 10% Quality Checking 10% at $5k and less, 5% over $50k and sliding scale in between.  

ConDoc - Project Management Totals0.00 5.90 0.00 0.13 13.75 0.00

Total Proj Mgmt►19.78

$ 0 $ 944 $ 0 $ 14 $ 1,375 $ 0 $2,333

CONSTRUCTION ADMINISTRATION             GUIDELINE    

Shop Drawing Review 0.00 0.05 0.00 0.03 2.75 0.00 5% Shop Drawings  

Responding to City Comments 0.00 0.05 0.00 0.03 2.75 0.00 5% City Comments  

RFI's 0.00 0.05 0.00 0.03 2.75 0.00 5% RFI's  

Pre-Bid Meetings     Unusual to be part of project  

Bid/Negeoation     Unusual to be part of project  

Correspondence 0.00 0.05 0.00 0.03 2.75 0.00 5% Correspondence  

Site observations     1 Want punch visit  

Site Reports 0.00 0.00 0.00 0.00 0.00 0.00 20% of field time for reports and correspondence regarding field visit  

     Percentages are of total design time    

Construction Administration Totals0.00 0.20 0.00 0.10 11.00 0.00

Total ConAdmin► 11.30

$ 0 $ 32 $ 0 $ 11 $ 1,100 $ 0 $1,143

         

Overall Total by Consultant 0.00 7.10 0.00 0.73 79.75 0.00 87.58 Total Project Hours 87.58

Overall Consultant Costs $ 0 $ 1,136 $ 0 $ 80 $ 7,975 $ 0 $ 9,191Direct Labor Price $9,191

WORK BREAKOUT STRUCTURE (WBS)CONCLUSION . . .

This is the part of the presentation where we talk about the good, the bad, and the ugly of how we do or don’t use the WBS.

THANK YOU.