12 components monitoring and evaluation system - unaids
TRANSCRIPT
12 Components Monitoring and Evaluation System Strengthening Tool
10January
12 Components Monitoring and Evaluation System Strengthening Tool
THE WORLD BANK
02
Contents
Instruction for Using the Tool 03
Participant Information 05M&E System Component 1: Organisational Structures with HIV M&E Functions 06M&E System Component 2: Human Capacity for HIV M&E 12M&E System Component 3: Partnerships to Plan, Coordinate and Manage the M&E System 15M&E System Component 4: National, Multi-sectoral HIV M&E Plan 19Pre-assessment Checklist 21National HIV M&E Plan Checklist 21
Aspect of National M&E Plan Being Assessed 22M&E System Component 5: Annual, Costed, National HIV M&E Work Plan 27Pre-assessment Checklist 33
M&E System Component 6: Communication, Advocacy and Culture for HIV M&E 34M&E System Component 7: Routine HIV Programme Monitoring 36M&E System Component 8: Surveys and Surveillance 40Review Inventory (if existing) of HIV-related Surveys Conducted in the Country 42Pre-assessment Checklist 42
M&E System Component 9: National and Sub-national HIV databases 43M&E System Component 10: Supportive Supervision and Data Auditing 44M&E System Component 11: HIV Evaluation and Research Agenda 46M&E System Component 12: Data Dissemination and Use 49
National AIDS Coordinating Authority 51Ministry of Health AIDS Control Programme 51Umbrella Organisations Civil Society and Private Sector 52Other Government Ministries 52Local Government Authorities / AIDS Coordinating Authorities 53Health Facilities 53Other Implementing Partners 54National HIV M&E Plan Checklist 54Component 7: Routine Monitoring 55Overall Dashboard – 12 Components Across Stakeholder Categories 55
Summary of Action Points 56
03
These instructions accompany the 12 Components Monitoring and Evaluation System As-sessment Tool. Geneva: UNAIDS, March 2009.
1. What is the purpose of these instructions?The instructions provide further clarification about the individual questions in the 12 Com-ponents M&E System Strengthening Tool. They are intended to be used by the facilitator(s) of a national HIV M&E assessment as well as by individuals and organisations participating in the assessment. They aim to ensure that everyone understands what is being assessed in the same way. The assessment is intended to be a diagnostic exercise to identify strengths and weaknesses in the HIV M&E system and to agree on actions needed to enhance M&E system performance.
2. How does the assessment tool function?The 12 Components M&E System Strengthening Tool is designed as a series of statements for which there are three response scales
1. a 5-point scale (Yes-completely, Mostly, Partly, No-not at all, Not Applicable) 2. a 3-point scale (Yes, No, Not Applicable) 3. numerical responses
For example, statement: “The frequency of data collection is stated for all indicators.” If such frequency is stated for all indicators, the response is “Yes-completely”. For at least 75% of indicators, the answer should be “Mostly”. If less than 50% of indicators have frequencies of data collection, the response should be “Partly”, and if no indicators have frequency indicated, the response should be “No-not at all”. In cases in which the state-ment is not applicable, respondents should select “Not Applicable”.
If the answer to a statement is anything other than “Yes-completely”, respondents are requested to provide an explanation in the COMMENT box. This will provide important information to consider in discussing the necessary actions to take. If possible, any com-ments that help to identify and plan for strategic interventions should also be recorded under “proposed activities”.
The electronic version of the tool is set up to facilitate selection of the response and sum-marizing the assessment results at the end of the assessment.
The appropriate response can be selected from a drop-down menu in the ANSWER col-umn. The “Yes-completely” responses will appear in green, “Mostly” and “Partly” will appear in yellow, and “No-not at all” will appear in red. This visualization in color will help with summarizing the assessment results and with prioritizing actions. A SUMMARY DASH-BOARD of the results will be automatically generated and display the distribution of scores overall and for each of the 12 components. It provides a visual representation of gaps in the HIV M&E system at different levels. A detailed review will help to prioritize the actions to be undertaken.
Instruction for Using the Tool
04
3. General comments about the toolFor group 1 (NACA), the title of the coordinating authority varies by country. Also, the loca-tion of the NACA varies (e.g. within the Prime Minister’s office, in the Ministry of Health, independent trust or parastatal); and the NACA might represent more than one coordina-tion structure (might be a NACA and a person/unit within president’s office.
05 Par
tici
pan
t In
form
atio
nC
oun
try
Stak
eho
lder
Gro
up
Nam
e o
f W
ork
sho
p F
acili
tato
r
Wo
rksh
op
Dat
e
Par
tici
pan
t Li
st
Nam
eO
rgan
isat
ion
Titl
e
Sour
ce D
ocu
men
ts
06 07M&
E S
yste
m C
om
po
nent
1: O
rgan
isat
iona
l Str
uctu
res
wit
h H
IV M
&E
Fun
ctio
ns
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n M
&E
uni
t/d
ivis
ion/
di-
rect
ora
te a
t N
AC
A a
nd M
oH
2.
Num
ber
of f
ull-t
ime
and
/or
par
t-tim
e M
&E
POST
S (fi
lled
or
vaca
nt) a
t N
AC
A a
nd M
oH
3.
Num
ber
of M
&E
full-
time
and
/or
par
t-tim
e
po
sts
fille
d (p
eop
le c
urre
ntly
wo
rkin
g) a
t
NA
CA
and
Mo
H
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er
Go
vern
men
t
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.Th
ere
is a
n M
&E
uni
t/D
ivis
ion/
Dire
cto
rate
with
in t
he e
ntity
,
Plea
se
valid
ate
the
resp
ons
e
giv
en
by
oth
er
gro
ups
2.Th
e nu
mb
er o
f ful
l-tim
e an
d/o
r p
art-
time
M&
E p
ost
s (fi
lled
or
vaca
nt)
,
3.Pe
rcen
tag
e o
f M&
E fu
ll-tim
e an
d/o
r p
art-
time
po
sts
fille
d
(peo
ple
cur
rent
ly w
ork
ing
) ,
06 07
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n M
&E
uni
t/d
ivis
ion/
di-
rect
ora
te a
t N
AC
A a
nd M
oH
2.
Num
ber
of f
ull-t
ime
and
/or
par
t-tim
e M
&E
POST
S (fi
lled
or
vaca
nt) a
t N
AC
A a
nd M
oH
3.
Num
ber
of M
&E
full-
time
and
/or
par
t-tim
e
po
sts
fille
d (p
eop
le c
urre
ntly
wo
rkin
g) a
t
NA
CA
and
Mo
H
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er
Go
vern
men
t
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
4.
Go
vern
men
t M
&E
em
plo
yees
ha
ve p
erm
anen
t p
ost
s (i.
e.
esta
blis
hmen
t p
ost
s th
at a
re
refle
cted
in t
he e
ntity
’s o
ffici
al
org
anis
atio
nal s
truc
ture
and
b
udg
et) –
whe
ther
fille
d o
r va
cant
po
sts
,
5.
Ther
e ar
e an
ad
equa
te n
umb
er
of e
pid
emio
log
ists
, IT
spec
ial-
ists
and
dat
abas
e m
anag
ers
in
key
agen
cies
,
6.Th
ere
are
an a
deq
uate
num
ber
o
f qua
lified
dat
a m
anag
ers
at
dis
tric
t an
d p
rovi
ncia
l lev
els
,
7.
Eac
h d
ecen
tral
ised
loca
l go
v-er
nmen
t au
tho
rity
whe
re t
he
HIV
resp
ons
e is
co
ord
inat
ed h
as
at le
ast
one
qua
lified
per
son
who
is d
edic
ated
full-
time
to
dat
a m
anag
emen
t
, P
leas
e p
rovi
de
a co
mm
enta
ry
08 09
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n M
&E
uni
t/d
ivis
ion/
di-
rect
ora
te a
t N
AC
A a
nd M
oH
2.
Num
ber
of f
ull-t
ime
and
/or
par
t-tim
e M
&E
POST
S (fi
lled
or
vaca
nt) a
t N
AC
A a
nd M
oH
3.
Num
ber
of M
&E
full-
time
and
/or
par
t-tim
e
po
sts
fille
d (p
eop
le c
urre
ntly
wo
rkin
g) a
t
NA
CA
and
Mo
H
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er
Go
vern
men
t
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
8.M
&E
resp
ons
ibili
ties
are
clea
rly
defi
ned
in jo
b d
escr
iptio
ns.
,
9.
Ext
erna
l M&
E t
echn
ical
sup
po
rt
is re
qui
red
(at
times
) on
an
ong
oin
g b
asis
to
fulfi
ll ro
utin
e M
&E
tas
ks u
sual
ly t
he re
spo
nsi-
bili
ty o
f go
vern
men
t
,
10.
Rec
og
nizi
ng t
hat
mo
st e
nti-
ties
do
no
t ha
ve t
he h
uman
re
sour
ces
need
ed t
o fu
lfill
thei
r m
and
ate,
the
tec
hnic
al a
ssis
t-an
ce is
mad
e av
aila
ble
whe
n an
d in
the
qua
ntity
nee
ded
and
o
f the
typ
e ne
eded
11.
The
entit
y ha
s th
e w
ritte
n m
and
ate
to e
xecu
te it
s M
&E
fu
nctio
ns
08 09
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n M
&E
uni
t/d
ivis
ion/
di-
rect
ora
te a
t N
AC
A a
nd M
oH
2.
Num
ber
of f
ull-t
ime
and
/or
par
t-tim
e M
&E
POST
S (fi
lled
or
vaca
nt) a
t N
AC
A a
nd M
oH
3.
Num
ber
of M
&E
full-
time
and
/or
par
t-tim
e
po
sts
fille
d (p
eop
le c
urre
ntly
wo
rkin
g) a
t
NA
CA
and
Mo
H
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er
Go
vern
men
t
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
12.
With
or
with
out
tec
hnic
al a
ssis
t-an
ce, t
he e
ntity
is fu
lfilli
ng it
s M
&E
man
dat
e b
y d
eliv
erin
g t
he
M&
E s
ervi
ces
and
del
iver
able
s fo
r w
hich
it is
resp
ons
ible
to
suf
-fic
ient
qua
lity
13.
Staf
f at
the
entit
y ha
ve in
the
ir jo
b d
escr
iptio
ns, s
pec
ific
re-
spo
nsib
ilitie
s re
late
d t
o:
13.1
Co
mp
one
nt 1
: O
rgan
izat
iona
l st
ruct
ure
,
13.2
Co
mp
one
nt 2
: Hum
an c
apac
ity,
13.3
Co
mp
one
nt 3
: Par
tner
ship
s,
13.4
Co
mp
one
nt 4
: Nat
iona
l M&
E
pla
n,
13.5
Co
mp
one
nt 5
: Nat
iona
l M&
E
wo
rk p
lan
,
10 11
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n M
&E
uni
t/d
ivis
ion/
di-
rect
ora
te a
t N
AC
A a
nd M
oH
2.
Num
ber
of f
ull-t
ime
and
/or
par
t-tim
e M
&E
POST
S (fi
lled
or
vaca
nt) a
t N
AC
A a
nd M
oH
3.
Num
ber
of M
&E
full-
time
and
/or
par
t-tim
e
po
sts
fille
d (p
eop
le c
urre
ntly
wo
rkin
g) a
t
NA
CA
and
Mo
H
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er
Go
vern
men
t
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
13.6
Co
mp
one
nt 6
: Ad
voca
cy, c
om
-m
unic
atio
n an
d c
ultu
re,
13.7
Co
mp
one
nt 7
: Ro
utin
e m
oni
tor-
ing
,
13.8
Co
mp
one
nt 8
: Sur
veys
and
su
rvei
llanc
e,
13.9
Co
mp
one
nt 9
: Nat
iona
l and
sub
na
tiona
l dat
abas
es,
13.1
0C
om
po
nent
10:
Sup
po
rtiv
e su
per
visi
on
and
dat
a au
diti
ng,
13.1
1C
om
po
nent
11:
Eva
luat
ion
and
re
sear
ch,
13.1
2C
om
po
nent
12:
Dat
a d
isse
mi-
natio
n an
d u
se,
14.
M&
E s
taff
are
adeq
uate
ly m
o-
tivat
ed t
hro
ugh
sala
ry, b
enefi
ts
and
car
eer
pro
spec
ts a
nd q
uali-
fied
sta
ff ca
n b
e re
crui
ted
and
re
tain
ed
10 11
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n M
&E
uni
t/d
ivis
ion/
di-
rect
ora
te a
t N
AC
A a
nd M
oH
2.
Num
ber
of f
ull-t
ime
and
/or
par
t-tim
e M
&E
POST
S (fi
lled
or
vaca
nt) a
t N
AC
A a
nd M
oH
3.
Num
ber
of M
&E
full-
time
and
/or
par
t-tim
e
po
sts
fille
d (p
eop
le c
urre
ntly
wo
rkin
g) a
t
NA
CA
and
Mo
H
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er
Go
vern
men
t
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
12 13M&
E S
yste
m C
om
po
nent
2: H
uman
Cap
acit
y fo
r H
IV M
&E
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n M
&E
uni
t/d
ivis
ion/
di-
rect
ora
te a
t N
AC
A a
nd M
oH
2.
Num
ber
of f
ull-t
ime
and
/or
par
t-tim
e M
&E
POST
S (fi
lled
or
vaca
nt) a
t N
AC
A a
nd M
oH
3.
Num
ber
of M
&E
full-
time
and
/or
par
t-tim
e
po
sts
fille
d (p
eop
le c
urre
ntly
wo
rkin
g) a
t
NA
CA
and
Mo
H
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er
Go
vern
men
t
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.
The
HIV
M&
E-r
elat
ed s
kills
and
co
mp
eten
cies
of t
he M
&E
sta
ff at
the
ent
ity h
ave
bee
n as
sess
ed
with
in t
he p
ast
3 ye
ars
,
2.
Staf
f at
the
entit
y in
volv
ed in
M
&E
hav
e th
e sk
ills
and
co
m-
pet
enci
es n
eed
ed t
o fu
lfil t
he
entit
y's
HIV
M&
E m
and
ate
,
3.
The
GA
PS in
ter
ms
of t
he M
&E
-re
late
d s
kills
and
co
mp
eten
cies
re
qui
red
by
the
entit
y's
staf
f re
spo
nsib
le fo
r M
&E
hav
e b
een
inco
rpo
rate
d in
to t
he e
ntity
's H
u-m
an C
apac
ity B
uild
ing
Pla
n
,
12 13
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n M
&E
uni
t/d
ivis
ion/
di-
rect
ora
te a
t N
AC
A a
nd M
oH
2.
Num
ber
of f
ull-t
ime
and
/or
par
t-tim
e M
&E
POST
S (fi
lled
or
vaca
nt) a
t N
AC
A a
nd M
oH
3.
Num
ber
of M
&E
full-
time
and
/or
par
t-tim
e
po
sts
fille
d (p
eop
le c
urre
ntly
wo
rkin
g) a
t
NA
CA
and
Mo
H
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er
Go
vern
men
t
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
4.
It is
an
und
er-f
und
ed p
riorit
y an
d t
here
are
writ
ten
pla
ns t
o
sup
po
rt p
re-s
ervi
ce t
rain
ing
and
/o
r re
crui
tmen
t an
d re
tent
ion
of
add
itio
nal e
pid
emio
log
ists
, IT
spec
ialis
ts a
nd d
atab
ase
man
ag-
ers
in k
ey e
ntiti
es
5.
Ther
e is
nat
iona
lly-e
ndo
rsed
M
&E
tra
inin
g c
urric
ulum
(ap
-p
rop
riate
for
per
sonn
el w
ithin
or
sup
po
rted
by
your
ent
ity)
,
6.
M&
E h
uman
cap
acity
rela
tive
to
the
M&
E s
yste
m is
bei
ng b
uilt
thro
ugh
colle
ges
, uni
vers
ities
an
d/o
r te
chni
cal s
cho
ols
,
7.
M&
E h
uman
cap
acity
rela
tive
to M
&E
is b
eing
bui
lt th
roug
h ro
utin
e su
per
visi
on
and
/or
on-
the-
job
tra
inin
g (O
JT) a
nd
men
tors
hip
,
14 15
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n M
&E
uni
t/d
ivis
ion/
di-
rect
ora
te a
t N
AC
A a
nd M
oH
2.
Num
ber
of f
ull-t
ime
and
/or
par
t-tim
e M
&E
POST
S (fi
lled
or
vaca
nt) a
t N
AC
A a
nd M
oH
3.
Num
ber
of M
&E
full-
time
and
/or
par
t-tim
e
po
sts
fille
d (p
eop
le c
urre
ntly
wo
rkin
g) a
t
NA
CA
and
Mo
H
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er
Go
vern
men
t
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
8.Th
e H
IV M
&E
hum
an c
apac
ity
bui
ldin
g o
ffere
d is
co
ord
inat
ed
to a
void
dup
licat
ion
,
9.
Ther
e is
a n
atio
nal d
atab
ase
or
reg
iste
r o
f who
is re
ceiv
ing
M&
E
trai
ning
to
avo
id d
uplic
atio
n an
d
assu
re c
om
ple
men
tarit
y
,
10.
Ther
e is
a n
atio
nal d
atab
ase
of
trai
ners
and
oth
er t
echn
ical
ser
v-ic
e p
rovi
der
s ca
pab
le o
f bui
ldin
g
M&
E c
apac
ity
,
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
14 15 M&
E S
yste
m C
om
po
nent
3: P
artn
ersh
ips
to P
lan,
Co
ord
inat
e an
d M
anag
e th
e M
&E
Sys
tem
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
are
M&
E T
WG
s/C
om
mitt
ees
coo
rdi-
nate
d b
y N
AC
or
Mo
H
2.
Che
ck if
the
re a
re T
OR
for
TWG
s co
ord
inat
ed b
y
NA
CA
and
Mo
H; a
nd c
om
par
e if
the
TOR
s ar
e in
line
with
inte
nded
ob
ject
ives
of t
he re
spec
tive
TWG
s
3.
Che
ck if
the
re is
an
inve
nto
ry o
f sta
keho
lder
s fo
r H
IV
M&
E a
nd w
heth
er it
is p
erio
dic
ally
up
dat
ed
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.Th
ere
is a
nat
iona
l HIV
M&
E te
ch-
nica
l wo
rkin
g g
roup
/co
mm
ittee
co
ord
inat
ed b
y N
AC
A,
2.Th
e N
atio
nal M
&E
TW
G/c
om
mit-
tee
coo
rdin
ated
by
NA
CA
mee
ts
reg
ular
ly,
3.Th
e en
tity/
ties
par
tcip
ate/
s ac
-tiv
ely
in t
he M
&E
TW
G/c
om
mit-
tee
coo
rdin
ated
by
NA
CA
,
4.
Inte
rnat
iona
l dev
elo
pm
ent
par
t-ne
rs a
ctiv
ely
par
ticip
ate
in t
he
Nat
iona
l M&
E T
WG
/Co
mm
ittee
co
ord
inat
ed b
y N
AC
A
,
16 17
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
are
M&
E T
WG
s/C
om
mitt
ees
coo
rdi-
nate
d b
y N
AC
or
Mo
H
2.
Che
ck if
the
re a
re T
OR
for
TWG
s co
ord
inat
ed b
y
NA
CA
and
Mo
H; a
nd c
om
par
e if
the
TOR
s ar
e in
line
with
inte
nded
ob
ject
ives
of t
he re
spec
tive
TWG
s
3.
Che
ck if
the
re is
an
inve
nto
ry o
f sta
keho
lder
s fo
r H
IV
M&
E a
nd w
heth
er it
is p
erio
dic
ally
up
dat
ed
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
5.
TOR
for
the
Nat
iona
l M&
E T
WG
co
ord
inat
ed b
y N
AC
A c
larifi
es
the
TWG
's ro
le in
ap
pro
ving
d
ocu
men
ts, p
rovi
din
g t
echn
ical
le
ader
ship
, and
co
ord
inat
ing
the
H
IV M
&E
sys
tem
,
6.
The
Nat
iona
l M&
E T
WG
/co
mm
it-te
e co
ord
inat
ed b
y N
AC
A m
akes
d
ecis
ions
via
a c
ons
usus
bui
ldin
g
pro
cess
,
7.Th
ere
is a
nat
iona
l M&
E/H
IS
tech
nica
l wo
rkin
g g
roup
/Co
m-
mitt
ee c
oo
rdin
ated
by
Mo
H,
8.Th
e N
atio
nal M
&E
TW
G/c
om
mit-
tee
coo
rdin
ated
by
MO
H m
eets
re
gul
arly
,
9.Th
e en
tity/
ties
par
ticip
ate/
s ac
tivel
y in
the
M&
E T
WG
/co
m-
mitt
ee c
oo
rdin
ated
by
MO
H,
16 17
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
are
M&
E T
WG
s/C
om
mitt
ees
coo
rdi-
nate
d b
y N
AC
or
Mo
H
2.
Che
ck if
the
re a
re T
OR
for
TWG
s co
ord
inat
ed b
y
NA
CA
and
Mo
H; a
nd c
om
par
e if
the
TOR
s ar
e in
line
with
inte
nded
ob
ject
ives
of t
he re
spec
tive
TWG
s
3.
Che
ck if
the
re is
an
inve
nto
ry o
f sta
keho
lder
s fo
r H
IV
M&
E a
nd w
heth
er it
is p
erio
dic
ally
up
dat
ed
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w ( ,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
10.
Inte
rnat
iona
l dev
elo
pm
ent
par
t-ne
rs a
ctiv
ely
par
ticip
ate
in t
he
Nat
iona
l M&
E T
WG
/Co
mm
ittee
co
ord
inat
ed b
y M
OH
,
11.
TOR
for
the
Nat
iona
l M&
E T
WG
co
ord
inat
ed b
y M
OH
cla
rifies
th
e TW
G's
role
in a
pp
rovi
ng
do
cum
ents
, pro
vid
ing
tec
hnic
al
lead
ersh
ip, a
nd c
oo
rdin
atin
g t
he
HIV
M&
E s
yste
m
,
12.
The
Nat
iona
l M&
E T
WG
/co
mm
it-te
e co
ord
inat
ed b
y M
OH
mak
es
dec
isio
ns v
ia a
co
nsen
sus
bui
ld-
ing
pro
cess
,
13.
The
natio
nal M
&E
/HIS
TW
G
coo
rdin
ated
by
MO
H h
as b
een
effe
ctiv
e at
pro
mo
ting
dev
elo
p-
men
t o
f a n
atio
nal c
ons
ensu
s o
n a
set
of p
ract
ical
form
s fo
r ro
utin
e re
po
rtin
g o
f hea
lth d
ata.
,
18 19
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
are
M&
E T
WG
s/C
om
mitt
ees
coo
rdi-
nate
d b
y N
AC
or
Mo
H
2.
Che
ck if
the
re a
re T
OR
for
TWG
s co
ord
inat
ed b
y
NA
CA
and
Mo
H; a
nd c
om
par
e if
the
TOR
s ar
e in
line
with
inte
nded
ob
ject
ives
of t
he re
spec
tive
TWG
s
3.
Che
ck if
the
re is
an
inve
nto
ry o
f sta
keho
lder
s fo
r H
IV
M&
E a
nd w
heth
er it
is p
erio
dic
ally
up
dat
ed
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
14.
An
inve
nto
ry o
f sta
keho
lder
s fo
r H
IV M
&E
is p
erio
dic
ally
up
dat
ed,
15.
Ther
e ar
e w
ell d
evel
op
ed m
echa
-ni
sms
(e.g
. fee
db
ack
rep
ort
s,
new
slet
ters
) to
co
mm
unic
ate
abo
ut H
IV M
&E
act
iviti
es a
nd
dec
isio
ns.
,
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
18 19 M&
E S
yste
m C
om
po
nent
4: N
atio
nal,
Mul
ti-s
ecto
ral H
IV M
&E
Pla
n
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
Nat
iona
l Str
ateg
ic P
lan
for
HIV
2.
Che
ck if
the
re is
a N
atio
nal M
&E
Pla
n fo
r H
IV
3.
Rev
iew
the
M&
E P
lan
(see
bel
ow
for
mo
re d
etai
ls)
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.Th
ere
is a
nat
iona
l HIV
mul
ti-se
c -to
ral M
&E
pla
n,
2.E
ntiti
es a
ctiv
ely
par
ticip
ated
in d
e-ve
lop
men
t o
f the
cur
rent
nat
iona
l m
ulti-
sect
ora
l HIV
M&
E P
lan
,
3.
Dur
ing
the
dev
elo
pm
ent
of t
he N
a-tio
nal H
IV M
&E
pla
n, t
he n
atio
nal
set
of i
ndic
ato
rs in
the
M&
E p
lan
was
ass
esse
d, b
efo
re fi
nalis
atio
n,
agai
nst
glo
bal
or
natio
nal i
ndic
ato
r st
and
ard
s.
,
4.E
ntity
-sp
ecifi
c M
&E
pla
n(s)
exi
st.
,
5.E
ntity
-sp
ecifi
c M
&E
pla
ns a
re li
nked
to
nat
iona
l M&
E p
lan
,
6.
The
asse
ssm
ent
of t
he a
deq
uacy
of
the
M&
E p
lan,
pre
par
ed b
y th
e fa
-ci
litat
or
and
NA
C M
&E
co
ord
inat
or
bef
ore
the
wo
rksh
op
and
sha
red
w
ith a
ll g
roup
s, is
acc
urat
e
,
20 21
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
Nat
iona
l Str
ateg
ic P
lan
for
HIV
2.
Che
ck if
the
re is
a N
atio
nal M
&E
Pla
n fo
r H
IV
3.
Rev
iew
the
M&
E P
lan
(see
bel
ow
for
mo
re d
etai
ls)
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
20 21
Pre-assessment Checklist:1. Check if there is a National Strategic Plan for HIV2. Check if there is a National M&E Plan for HIV3. Review the M&E plan and check if:
» It describe all 12 components of an HIV M&E system?; » All the building blocks of performance for each component are described » The M&E plan has an estimate of the resources/budget required for M&E » The time period of National M&E Plan is aligned with the time period of NSP » It includes indicators to monitor progress & performance of the M&E system » Indicators of the National M&E Plan are aligned with objectives of the NSP » Data sources of indicator values are specified in the National M&E Plan » Measurement of each indicator is defined in the National M&E Plan » Frequencies of data collection for indicator values are specified » Data use plan is described » Baseline values are included for indicators » Targets are set for each indicator
§ Review the M&E plan, NSP or other relevant documents and calculate: » Percentage of total HIV programme funding from government allocated for M&E plan » Percentage of total HIV programme funding from development partners allocated for M&E plan
National HIV M&E Plan Checklist1. This checklist is to be used in conjunction with the Component 4 assessment.2. Its purpose is to rate the technical adequacy of the national HIV M&E plan by giving
a rating to various aspects of the M&E plan. It requires a thorough reading of the National M&E Plan and its annexes.
3. The workshop facilitator and the national HIV M&E coordinator should study the National M&E Plan (if one is in existence) BEFORE the assessment workshop and answer the following questions about it
4. At the workshop, the facilitator then presents the results of the National M&E Plan assessment for validation by the different groups (see statement 5 of the Component 4 assessment page). This implies that copies of the completed checklist should be available at the workshop.
22 23
FRO
M (y
ear)
TO (y
ear)
Tim
e p
erio
d o
f the
co
untr
y’s
curr
ent
HIV
nat
iona
l str
ateg
ic p
lan
Tim
e p
erio
d o
f the
co
untr
y’s
curr
ent
HIV
nat
iona
l mo
nito
ring
and
eva
luat
ion
pla
n
Asp
ect
of
Nat
iona
l HIV
M&
E P
lan
Bei
ng A
sses
sed
Cri
teri
a fo
r ad
equa
cy
RA
TIN
G:
Is t
his
par
t o
f th
e M
&E
pla
n ad
equa
te?
Rea
son
/
exp
lana
tio
n fo
r ra
ting
giv
en
1. D
EFI
NIT
ION
S IN
TH
E M
&E
PLA
N O
F W
HA
T TO
ME
ASU
RE
WIT
H T
HE
M&
E S
YST
EM
1.1
Ind
icat
ors
in t
he H
IV M
&E
p
lan
are
alig
ned
with
ob
jec-
tives
of t
he N
SP
‘Alig
ned
with
the
ob
ject
ives
of t
he N
SP’ m
eans
tha
t th
ere
are
ind
ica-
tors
to
mea
sure
eac
h o
f the
mai
n N
SP o
bje
ctiv
es (o
r re
sult
stat
emen
ts)’
and
tha
t th
ere
are
no in
dic
ato
rs t
hat
cann
ot
dire
ctly
be
linke
d t
o o
ne o
r m
ore
of t
he N
SP o
bje
ctiv
es /
resu
lts. A
lso
, it
mea
ns t
hat
the
ind
icat
or
is re
leva
nt t
o t
he N
SP o
bje
ctiv
e (i.
e. if
the
NSP
ob
ject
ive
is t
o im
pro
ve
cove
rag
e o
f AR
T se
rvic
es, t
he in
dic
ato
r sh
oul
d n
ot
be
abo
ut in
crea
sed
lif
e ex
pec
tanc
y o
f PLH
IVs)
.
1.2
Ind
icat
ors
are
fully
defi
ned
A fu
lly-d
efine
d in
dic
ato
r is
one
tha
t ha
s a
clea
rly s
tate
d t
itle,
defi
ni-
tion,
pur
po
se a
nd r
atio
nale
. Als
o, t
he m
etho
d o
f mea
sure
men
t fo
r th
e in
dic
ato
r sh
oul
d b
e cl
early
defi
ned
, inc
lud
ing
the
des
crip
tion
of
the
num
erat
or,
den
om
inat
or
and
cal
cula
tion,
whe
re a
pp
licab
le. A
ny
rele
vant
dat
a d
isag
gre
gat
ion
sho
uld
be
clea
rly d
efine
d, a
nd g
uid
e-lin
es t
o in
terp
ret
and
use
dat
a fr
om
thi
s in
dic
ato
r sh
oul
d b
e in
clud
ed.
Stre
ngth
s, w
eakn
esse
s an
d c
halle
nges
in u
sing
the
ind
icat
or
are
clea
rly
stat
ed. I
t is
des
irab
le t
o g
ive
the
par
ticip
ants
an
exam
ple
of a
fully
-d
efine
d in
dic
ato
r.
1.3
The
dat
a co
llect
ion
met
hod
fo
r th
e in
dic
ato
r is
cle
arly
st
ated
The
dat
a co
llect
ion
met
hod
is t
he m
oni
torin
g p
roce
ss o
r ev
alua
tion
too
l tha
t w
ill b
e us
ed t
o c
olle
ct in
dic
ato
r va
lues
on
a p
erio
dic
bas
is,
and
may
incl
ude
rout
ine
pro
gra
mm
e m
oni
torin
g fo
rms,
nat
iona
l sur
vey
dat
a, o
r su
rvei
llanc
e re
po
rts.
22 23
Cri
teri
a fo
r ad
equa
cy
RA
TIN
G:
Is t
his
par
t o
f th
e M
&E
pla
n ad
equa
te?
Rea
son
/
exp
lana
tio
n fo
r ra
ting
giv
en
1.4
The
mea
sure
men
t fr
eque
ncy
for
the
ind
icat
or
is c
lear
ly
defi
ned
It s
houl
d b
e cl
ear
in t
he M
&E
pla
n ho
w o
ften
ind
icat
or
valu
es fo
r th
e in
dic
ato
rs w
ill b
e co
llect
ed. T
he fr
eque
ncy
of m
easu
rem
ent
imp
acts
on
the
freq
uenc
y w
ith w
hich
the
dat
a ne
eds
to b
e co
llect
ed, a
nd t
here
fore
th
e fr
eque
ncy
of r
out
ine
pro
gra
mm
e m
oni
torin
g d
ata
flow
, sur
veys
and
su
rvei
llanc
e p
roce
sses
.
1.5
Ind
icat
ors
hav
e b
asel
ine
valu
es
Bas
elin
e va
lues
are
ind
icat
or
valu
es t
hat
wer
e d
eter
min
ed b
efo
re
the
pro
gra
mm
e st
arte
d. T
hese
val
ues
pro
vid
e a
bas
is fr
om
whe
re t
o
mea
sure
incr
ease
s o
r d
ecre
ases
in in
dic
ato
r va
lues
ove
r tim
e (i.
e. t
rend
an
alys
is).
1.6
Ind
icat
ors
hav
e m
idte
rm a
nd
end
-of-
NSP
tar
get
s
In a
dd
itio
n to
hav
ing
bas
elin
e va
lues
the
nat
iona
l set
of H
IV in
dic
ato
rs,
giv
en t
hat
thes
e ar
e m
eant
to
tra
ck p
rog
ress
with
the
NSP
imp
lem
en-
tatio
n, s
houl
d h
ave
targ
ets
for
the
mid
term
NSP
revi
ew/e
valu
atio
n p
roce
ss a
nd t
arg
ets
for
the
end
-of-
NSP
eva
luat
ion.
The
se t
arg
ets
will
en
able
co
untr
ies
to o
bje
ctiv
ely
asse
ss t
he e
xten
t to
whi
ch t
he N
SP
ob
ject
ives
/ re
sults
hav
e b
een
achi
eved
.
1.7
Ind
icat
ors
to
mo
nito
r p
rog
ress
& p
erfo
rman
ce o
f th
e M
&E
sys
tem
(M&
E o
f the
M
&E
sys
tem
) are
incl
uded
in
the
M&
E p
lan
The
natio
nal M
&E
pla
ns s
houl
d in
clud
e a
few
ind
icat
ors
tha
t w
ill h
elp
to
mo
nito
r th
e im
ple
men
tatio
n an
d p
erfo
rman
ce o
f the
nat
iona
l HIV
M
&E
sys
tem
itse
lf.
24 25
Cri
teri
a fo
r ad
equa
cy
RA
TIN
G:
Is t
his
par
t o
f th
e M
&E
pla
n ad
equa
te?
Rea
son
/
exp
lana
tio
n fo
r ra
ting
giv
en
2. D
ESC
RIP
TIO
NS
IN T
HE
M&
E P
LAN
OF
HO
W T
HE
M&
E S
YST
EM
WIL
L FU
NC
TIO
N
Ass
ess
whe
ther
eac
h o
f the
follo
win
g a
spec
ts o
f a fu
lly fu
nctio
nal H
IV M
&E
sys
tem
is d
escr
ibed
in t
he n
atio
nal H
IV M
&E
pla
n. In
the
‘Crit
eria
’ co
lum
n, a
des
crip
tion
is g
iven
o
f wha
t th
e M
&E
pla
n sh
oul
d h
ave
in o
rder
to
giv
e th
e M
&E
pla
n sp
ecifi
c ra
ting
s:
2.1
Co
mp
one
nt 1
: Org
anis
atio
n-al
str
uctu
res
for
HIV
M&
E a
re
des
crib
ed
For
a ‘C
om
ple
tely
’ rat
ing
, the
M&
E p
lan
sho
uld
sho
w a
n o
rgan
isat
iona
l st
ruct
ure
with
sp
ecifi
c M
&E
po
sts,
and
defi
ne t
he ro
les
and
resp
ons
i-b
ilitie
s o
f all
M&
E p
ost
s, e
ntiti
es w
ith M
&E
resp
ons
ibili
ties
(i.e.
the
ir m
and
ate)
, and
co
mm
ittee
s re
spo
nsib
le fo
r th
e o
vers
ight
of o
ne o
r m
ore
asp
ects
of t
he M
&E
sys
tem
.
2.2
Co
mp
one
nt 2
: Pro
cess
es
for
asse
ssin
g a
nd b
uild
ing
hu
man
cap
acity
for
HIV
M&
E
are
defi
ned
For
a ‘C
om
ple
tely
’ rat
ing
, the
inst
itutio
ns, c
urric
ula
and
cap
acity
d
evel
op
men
t p
roce
sses
sho
uld
be
iden
tified
, the
nee
d fo
r d
atab
ases
o
f tra
inee
s an
d t
rain
ing
ser
vice
pro
vid
ers
sho
uld
be
stip
ulat
ed, a
nd
cap
acity
ass
essm
ent
pro
cess
es s
houl
d b
e d
escr
ibed
.
2.3
Co
mp
one
nt 3
: Int
erna
l and
ex
tern
al p
artn
ersh
ips
for
HIV
M
&E
are
des
crib
ed
For
a ‘C
om
ple
tely
’ rat
ing
, the
nat
ure
of e
xter
nal a
nd in
tern
al p
artn
er-
ship
s, m
echa
nism
to
est
ablis
h an
d s
tren
gth
en t
hem
, sho
uld
be
de-
scrib
ed.
2.4
Co
mp
one
nt 4
: HIV
M&
E
pla
n re
view
and
link
ages
are
cl
early
des
crib
ed
For
a ‘C
om
ple
tely
’ rat
ing
, the
tim
efra
mes
and
pro
ced
ures
for
the
revi
ew o
f the
M&
E p
lan
itsel
f is
incl
uded
in t
he n
atio
nal H
IV M
&E
pla
n,
as w
ell a
s p
roce
dur
es fo
r ho
w e
ntity
-leve
l M&
E p
lans
sho
uld
link
to
the
na
tiona
l HIV
M&
E p
lan
2.5
Co
mp
one
nt 5
: Bud
get
s,
fund
ing
and
reso
urce
s fo
r th
e na
tiona
l HIV
M&
E
syst
em a
re c
alcu
late
d a
nd
incl
uded
in t
he H
IV M
&E
p
lan
For
a ‘C
om
ple
tely
’ rat
ing
, the
Nat
iona
l M&
E P
lan
sho
uld
incl
ude
an
estim
ate
of t
he M
&E
reso
urce
/bud
get
req
uire
men
ts, w
ith a
det
aile
d
cost
ing
and
ass
ignm
ent
of r
esp
ons
ibili
ties
for
M&
E fu
nctio
ns (C
om
po
-ne
nt 5
).
24 25
Cri
teri
a fo
r ad
equa
cy
RA
TIN
G:
Is t
his
par
t o
f th
e M
&E
pla
n ad
equa
te?
Rea
son
/
exp
lana
tio
n fo
r ra
ting
giv
en
2.6
Co
mp
one
nt 6
: Str
ateg
ies
to
advo
cate
for
and
co
mm
u-ni
cate
ab
out
HIV
M&
E a
nd
resu
lts a
re d
escr
ibed
For
a ‘C
om
ple
tely
’ rat
ing
, so
as
to c
reat
e a
dem
and
for
dat
a an
d p
olit
i-ca
l will
to
kee
p t
he M
&E
sys
tem
func
tiona
l, p
roce
dur
es a
nd s
trat
egie
s fo
r ad
voca
cy a
nd c
om
mun
icat
ion
abo
ut H
IV M
&E
and
resu
lts s
houl
d
be
stip
ulat
ed.
2.7
Co
mp
one
nt 7
: In
add
itio
n to
st
atin
g ro
utin
e m
oni
torin
g
as o
ne o
f the
typ
es o
f dat
a to
be
colle
cted
to
mea
sure
, ro
utin
e m
oni
torin
g d
ata
flow
, dat
a co
llect
ion
form
s an
d re
spo
nsib
le in
stitu
tions
ar
e d
escr
ibed
For
a ‘C
om
ple
tely
’ rat
ing
, the
rout
ine
mo
nito
ring
pro
cess
es, f
orm
s an
d
gui
del
ines
sho
uld
be
des
crib
ed, o
r re
ferr
ed t
o a
noth
er g
uid
elin
e w
here
th
is w
ill b
e d
escr
ibed
. Lin
kag
es t
o t
he H
IS s
houl
d a
lso
be
mad
e cl
early
, so
tha
t o
verla
p is
avo
ided
. Dat
a us
e at
the
dec
entr
alis
ed le
vels
sho
uld
b
e g
iven
sp
ecia
l att
entio
n.
2.8
Co
mp
one
nt 8
: Sur
vey
and
su
rvei
llanc
e fr
eque
ncy,
g
uid
elin
es, p
roto
cols
and
g
ove
rnan
ce s
truc
ture
s fo
r th
e su
rvey
s an
d s
urve
illan
ce
are
defi
ned
In a
dd
itio
n to
iden
tifyi
ng w
hich
sur
veys
and
sur
veill
ance
are
nee
ded
to
p
rovi
de
ind
icat
or
valu
es (s
tate
men
t 1.
3 o
f thi
s ch
eckl
ist)
, it
is n
eces
sary
, fo
r a
‘Co
mp
lete
ly’ r
atin
g, t
o id
entif
y w
ho w
ill c
arry
out
sur
veys
, whi
ch
pro
toco
ls t
hey
will
use
, ho
w d
ata
will
flo
w, a
nd w
hat
are
the
min
imum
d
ata
req
uire
men
ts (i
.e. c
ross
tab
ulat
ions
) nee
ded
fro
m s
urve
ys a
nd
surv
eilla
nce
to o
bta
in in
dic
ato
r va
lues
as
stip
ulat
ed in
the
M&
E p
lan.
2.9
Co
mp
one
nt 9
: Ho
w n
atio
nal
and
sub
nat
iona
l dat
abas
es
with
HIV
-rel
ated
info
rmat
ion
will
link
and
be
stre
ngth
ened
(w
here
nee
ded
) is
defi
ned
For
a ‘C
om
ple
tely
’ rat
ing
, a n
etw
ork
dia
gra
m s
how
ing
ho
w d
iffer
-en
t d
atab
ases
will
link
, the
so
ftw
are
used
for
each
, and
the
nee
d fo
r ne
w d
atab
ase
dev
elo
pm
ent,
sho
uld
be
stip
ulat
ed. A
ltern
ativ
ely,
if t
he
coun
try
has
dec
ided
to
use
a p
aper
-bas
ed M
&E
sys
tem
and
no
t us
e el
ectr
oni
c d
atab
ases
, thi
s sh
oul
d b
e st
ipul
ated
in t
he M
&E
pla
n.
26 27
Cri
teri
a fo
r ad
equa
cy
RA
TIN
G:
Is t
his
par
t o
f th
e M
&E
pla
n ad
equa
te?
Rea
son
/
exp
lana
tio
n fo
r ra
ting
giv
en
2.10
Co
mp
one
nt 1
0: S
upp
ort
ive
sup
ervi
sio
n an
d d
ata
aud
it-in
g p
roce
dur
es, g
uid
elin
es
and
M&
E p
ost
s re
spo
nsib
le
are
defi
ned
For
a ‘C
om
ple
tely
’ rat
ing
, the
loca
tion
and
dev
elo
pm
ent
of s
uper
visi
on
and
dat
a au
diti
ng g
uid
elin
es, p
rinci
ple
s fo
r d
ata
aud
iting
and
sup
ervi
-si
on,
resp
ons
ibili
ties,
and
feed
bac
k m
echa
nism
s (t
o t
he d
ecen
tral
ised
an
d n
atio
nal l
evel
s) s
houl
d b
e id
entifi
ed.
2.11
Co
mp
one
nt 1
1: B
iom
edic
al
and
so
cial
sci
ence
HIV
-rel
at-
ed e
valu
atio
n an
d re
sear
ch
pro
cess
es a
nd s
truc
ture
s ar
e d
efine
d
For
a ‘C
om
ple
tely
’ rat
ing
, the
pro
cess
of d
evel
op
ing
a n
atio
nal r
e-se
arch
ag
end
a sh
oul
d b
e id
entifi
ed, t
he g
ove
rnan
ce (c
oo
rdin
atio
n)
stru
ctur
es fo
r H
IV-r
elat
ed re
sear
ch s
houl
d b
e st
ipul
ated
and
the
pro
c-es
s o
f eth
ical
ap
pro
val o
f all
typ
es o
f HIV
rese
arch
sho
uld
be
iden
tified
. Pr
oce
dur
es a
nd g
uid
elin
es fo
r p
rog
ram
eva
luat
ions
by
ind
ivid
ual p
ro-
gra
mm
es s
houl
d b
e d
escr
ibed
, as
wel
l as
stra
teg
ies
to p
rom
ote
get
-tin
g re
sear
ch /
eva
luat
ion
resu
lts in
to p
olic
y an
d p
ract
ice.
Fin
ally
, the
in
volv
emen
t o
f and
pro
cess
for
revi
ewin
g (e
valu
atin
g) t
he n
atio
nal H
IV
resp
ons
e (i.
e. N
SP m
idte
rm re
view
s an
d e
nd-o
f-N
SP re
view
s) s
houl
d
be
des
crib
ed (i
t is
dur
ing
the
se p
roce
sses
tha
t th
e ev
iden
ce g
ener
ated
b
y th
e M
&E
sys
tem
will
be
used
to
ass
ess
the
pro
gre
ss m
ade
with
, out
-co
mes
and
imp
acts
of t
he n
atio
nal H
IV re
spo
nse
in t
he c
oun
try)
2.12
Co
mp
one
nt 1
2: D
ata
anal
y-si
s, in
form
atio
n cr
eatio
n,
info
rmat
ion
dis
sem
inat
ion
and
use
are
cle
arly
defi
ned
For
a ‘C
om
ple
tely
’ rat
ing
, the
way
in w
hich
dat
a w
ill b
e an
alys
ed, w
hich
in
form
atio
n p
rod
ucts
will
be
dev
elo
ped
and
ho
w t
he in
form
atio
n p
rod
-uc
ts w
ill b
e d
isse
min
ated
, sho
uld
sp
ecifi
ed. S
trat
egie
s to
imp
rove
dat
a us
e sh
oul
d a
lso
be
defi
ned
.
26 27 M&
E S
yste
m C
om
po
nent
5: A
nnua
l, C
ost
ed, N
atio
nal H
IV M
&E
Wo
rk P
lan
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
Nat
iona
l M&
E W
ork
Pla
n
for
HIV
/AID
S
2.
Che
ck if
the
re is
a w
ork
pla
n fo
r th
e N
atio
nal
HIV
/AID
S p
rog
ram
3.
Che
ck if
the
Nat
iona
l M&
E W
ork
Pla
n is
co
st-
ed, h
as t
imel
ine
and
resp
ons
ible
par
tner
s
4.
Rev
iew
the
M&
E w
ork
pla
n, H
IV/A
IDS
Pro
-
gra
m w
ork
pla
n o
r o
ther
rele
vant
do
cum
ents
(see
bel
ow
for
mo
re d
etai
ls)
For
the
nati
ona
l HIV
M&
E p
lan
to b
e o
per
atio
nalis
ed, a
n an
nual
co
sted
nat
iona
l M&
E w
ork
pla
n ne
eds
to b
e d
evel
op
ed t
hat
des
crib
es t
he p
rio
rity
M&
E a
ctiv
itie
s fo
r th
e ye
ar w
ith
defi
ned
res
po
nsib
iliti
es f
or
imp
lem
enta
tio
n, c
ost
s fo
r ea
ch a
ctiv
ity,
iden
tifie
d f
und
ing
, and
a c
lear
tim
elin
e fo
r d
eliv
ery
of
out
put
s.
NO
TE: T
his
Co
mp
one
nt n
eed
s to
be
asse
ssed
LA
ST, b
ecau
se t
he re
spo
nses
to
sta
tem
ents
3.1
to
3.1
2 d
epen
d o
n a
go
od
und
erst
and
ing
of t
he M
&E
sys
tem
in t
he c
oun
try
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w ( ,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1. E
XIS
TEN
CE
and
FO
RM
AT
OF
WO
RK
PLA
NS
1.1
Ther
e is
a N
atio
nal M
&E
Wo
rk P
lan
that
in
clud
es t
he c
urre
nt y
ear
,
1.2
Act
iviti
es in
the
Nat
iona
l M&
E W
ork
Pla
n ha
ve b
een
cost
ed fo
r th
e cu
rren
t ye
ar,
1.3
Act
iviti
es in
the
Nat
iona
l M&
E W
ork
Pla
n ar
e al
loca
ted
sp
ecifi
c tim
e fr
ames
for
imp
lem
enta
tion
,
1.4
Act
iviti
es in
the
Nat
iona
l M&
E W
ork
Pla
n ar
e al
loca
ted
to
at
leas
t o
ne le
ad a
gen
cy
for
imp
lem
enta
tion
28 29
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
Nat
iona
l M&
E W
ork
Pla
n
for
HIV
/AID
S
2.
Che
ck if
the
re is
a w
ork
pla
n fo
r th
e N
atio
nal
HIV
/AID
S p
rog
ram
3.
Che
ck if
the
Nat
iona
l M&
E W
ork
Pla
n is
co
st-
ed, h
as t
imel
ine
and
resp
ons
ible
par
tner
s
4.
Rev
iew
the
M&
E w
ork
pla
n, H
IV/A
IDS
Pro
-
gra
m w
ork
pla
n o
r o
ther
rele
vant
do
cum
ents
(see
bel
ow
for
mo
re d
etai
ls)
For
the
nati
ona
l HIV
M&
E p
lan
to b
e o
per
atio
nalis
ed, a
n an
nual
co
sted
nat
iona
l M&
E w
ork
pla
n ne
eds
to b
e d
evel
op
ed t
hat
des
crib
es t
he p
rio
rity
M&
E a
ctiv
itie
s fo
r th
e ye
ar w
ith
defi
ned
res
po
nsib
iliti
es f
or
imp
lem
enta
tio
n, c
ost
s fo
r ea
ch a
ctiv
ity,
iden
tifie
d f
und
ing
, and
a c
lear
tim
elin
e fo
r d
eliv
ery
of
out
put
s.
NO
TE: T
his
Co
mp
one
nt n
eed
s to
be
asse
ssed
LA
ST, b
ecau
se t
he re
spo
nses
to
sta
tem
ents
3.1
to
3.1
2 d
epen
d o
n a
go
od
und
erst
and
ing
of t
he M
&E
sys
tem
in t
he c
oun
try
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w ( ,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.5
The
cost
s o
f the
M&
E w
ork
pla
n ar
e in
-cl
uded
in t
he o
ffici
al g
ove
rnm
ent
bud
get
(e
.g. M
ediu
m T
erm
Exp
end
iture
Fra
me-
wo
rk o
f Go
vern
men
t)
,
1.6
Ent
ity-s
pec
ific
cost
ed M
&E
wo
rk p
lans
(in
clud
ing
the
cur
rent
yea
r) e
xist
,
1.7
Ent
ity-s
pec
ific
cost
ed M
&E
wo
rk p
lans
(in
clud
ing
the
cur
rent
yea
r) is
alig
ned
w
ith n
atio
nal M
&E
wo
rk p
lan
,
1.8
Res
our
ces
are
avai
lab
le t
o m
eet
agen
cy-
spec
ific
M&
E w
ork
pla
n re
qui
rem
ents
,
28 29
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
Nat
iona
l M&
E W
ork
Pla
n
for
HIV
/AID
S
2.
Che
ck if
the
re is
a w
ork
pla
n fo
r th
e N
atio
nal
HIV
/AID
S p
rog
ram
3.
Che
ck if
the
Nat
iona
l M&
E W
ork
Pla
n is
co
st-
ed, h
as t
imel
ine
and
resp
ons
ible
par
tner
s
4.
Rev
iew
the
M&
E w
ork
pla
n, H
IV/A
IDS
Pro
-
gra
m w
ork
pla
n o
r o
ther
rele
vant
do
cum
ents
(see
bel
ow
for
mo
re d
etai
ls)
For
the
nati
ona
l HIV
M&
E p
lan
to b
e o
per
atio
nalis
ed, a
n an
nual
co
sted
nat
iona
l M&
E w
ork
pla
n ne
eds
to b
e d
evel
op
ed t
hat
des
crib
es t
he p
rio
rity
M&
E a
ctiv
itie
s fo
r th
e ye
ar w
ith
defi
ned
res
po
nsib
iliti
es f
or
imp
lem
enta
tio
n, c
ost
s fo
r ea
ch a
ctiv
ity,
iden
tifie
d f
und
ing
, and
a c
lear
tim
elin
e fo
r d
eliv
ery
of
out
put
s.
NO
TE: T
his
Co
mp
one
nt n
eed
s to
be
asse
ssed
LA
ST, b
ecau
se t
he re
spo
nses
to
sta
tem
ents
3.1
to
3.1
2 d
epen
d o
n a
go
od
und
erst
and
ing
of t
he M
&E
sys
tem
in t
he c
oun
try
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w ( ,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
2. D
EV
ELO
PM
EN
T O
F TH
E W
OR
K P
LAN
2.1
The
M&
E w
ork
pla
n co
ntai
ning
the
cur
-re
nt y
ear
was
dev
elo
ped
or
mo
difi
ed
bas
ed o
n th
e ac
hiev
emen
ts (p
rog
ress
) ag
ains
t th
e p
revi
ous
yea
r's
activ
ities
.
,
2.2
Ent
ities
par
ticip
ated
in t
he d
evel
op
men
t o
f the
cur
rent
yea
r na
tiona
l, co
sted
M&
E
wo
rk p
lan
,
3. C
ON
TEN
TS O
F TH
E W
OR
K P
LAN
CO
MM
EN
TS
3.1
Co
mp
one
nt 1
: O
rgan
izat
iona
l str
uctu
res
for
HIV
M&
E,
3.2
Co
mp
one
nt 2
: Hum
an c
apac
ity fo
r H
IV
M&
E,
30 31
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
Nat
iona
l M&
E W
ork
Pla
n
for
HIV
/AID
S
2.
Che
ck if
the
re is
a w
ork
pla
n fo
r th
e N
atio
nal
HIV
/AID
S p
rog
ram
3.
Che
ck if
the
Nat
iona
l M&
E W
ork
Pla
n is
co
st-
ed, h
as t
imel
ine
and
resp
ons
ible
par
tner
s
4.
Rev
iew
the
M&
E w
ork
pla
n, H
IV/A
IDS
Pro
-
gra
m w
ork
pla
n o
r o
ther
rele
vant
do
cum
ents
(see
bel
ow
for
mo
re d
etai
ls)
NO
TE: S
tate
men
ts in
sec
tion
3 an
d in
sec
tion
4 ne
eds
to b
e an
swer
ed jo
intly
in p
lena
ry N
OT
in t
he s
mal
ler
gro
ups
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w ( ,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l
Pro
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
riti
es
/ A
IDS
Co
ord
inat
-
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
3.3
Co
mp
one
nt 3
: Par
tner
ship
s ar
oun
d
HIV
M&
E,
3.4
Co
mp
one
nt 4
: Nat
iona
l M&
E p
lan
,
3.5
Co
mp
one
nt 5
: Nat
iona
l M&
E W
ork
Pl
an re
view
s,
3.6
Co
mp
one
nt 6
: Ad
voca
cy, c
om
mun
i-ca
tions
and
cul
ture
,
3.7
Co
mp
one
nt 7
: Ro
utin
e m
oni
torin
g,
3.8
Co
mp
one
nt 8
: Sur
veys
and
sur
veil-
lanc
e,
3.9
Co
mp
one
nt 9
: Nat
iona
l and
sub
na
tiona
l dat
abas
es,
3.10
Co
mp
one
nt 1
0: S
upp
ort
ive
sup
ervi
-si
on
and
dat
a au
diti
ng,
30 31
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
Nat
iona
l M&
E W
ork
Pla
n
for
HIV
/AID
S
2.
Che
ck if
the
re is
a w
ork
pla
n fo
r th
e N
atio
nal
HIV
/AID
S p
rog
ram
3.
Che
ck if
the
Nat
iona
l M&
E W
ork
Pla
n is
co
st-
ed, h
as t
imel
ine
and
resp
ons
ible
par
tner
s
4.
Rev
iew
the
M&
E w
ork
pla
n, H
IV/A
IDS
Pro
-
gra
m w
ork
pla
n o
r o
ther
rele
vant
do
cum
ents
(see
bel
ow
for
mo
re d
etai
ls)
NO
TE: S
tate
men
ts in
sec
tion
3 an
d in
sec
tion
4 ne
eds
to b
e an
swer
ed jo
intly
in p
lena
ry N
OT
in t
he s
mal
ler
gro
ups
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w ( ,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l
Pro
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
riti
es
/ A
IDS
Co
ord
inat
-
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
3.11
Co
mp
one
nt 1
1: E
valu
atio
n an
d
rese
arch
,
3.12
Co
mp
one
nt 1
2: D
ata
dis
sem
inat
ion
and
use
,
4. R
ESO
UR
CE
S TO
IMP
LEM
EN
T TH
E W
OR
K P
LAN
CO
MM
EN
TS a
nd C
ALC
ULA
TIO
NS
4.1
Tota
l co
st o
f the
cur
rent
yea
r N
atio
nal M
&E
Wo
rk P
lan
for
the
cur-
rent
yea
r (U
S D
olla
rs)
,
4.2
Perc
enta
ge
of t
ota
l co
st o
f the
cur
-re
nt y
ear
Nat
iona
l M&
E W
ork
Pla
n w
hich
has
bee
n se
cure
d
,
4.3
Perc
enta
ge
of t
ota
l bud
get
for
the
curr
ent
year
Nat
iona
l M&
E W
ork
Pl
an w
hich
will
be
fund
ed b
y g
ov-
ernm
ent
,
32 33
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
Nat
iona
l M&
E W
ork
Pla
n
for
HIV
/AID
S
2.
Che
ck if
the
re is
a w
ork
pla
n fo
r th
e N
atio
nal
HIV
/AID
S p
rog
ram
3.
Che
ck if
the
Nat
iona
l M&
E W
ork
Pla
n is
co
st-
ed, h
as t
imel
ine
and
resp
ons
ible
par
tner
s
4.
Rev
iew
the
M&
E w
ork
pla
n, H
IV/A
IDS
Pro
-
gra
m w
ork
pla
n o
r o
ther
rele
vant
do
cum
ents
(see
bel
ow
for
mo
re d
etai
ls)
NO
TE: S
tate
men
ts in
sec
tion
3 an
d in
sec
tion
4 ne
eds
to b
e an
swer
ed jo
intly
in p
lena
ry N
OT
in t
he s
mal
ler
gro
ups
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w ( ,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l
Pro
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
riti
es
/ A
IDS
Co
ord
inat
-
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
4.4
Perc
enta
ge
of t
ota
l HIV
pro
gra
mm
e fu
ndin
g fr
om
dev
elo
pm
ent
par
tner
s al
loca
ted
for
M&
E p
lan
,
4.5
Perc
enta
ge
of t
ota
l HIV
pro
gra
mm
e fu
ndin
g fr
om
all
sour
ces
(go
vern
-m
ent
and
dev
elo
pm
ent
par
tner
s)
allo
cate
d fo
r M
&E
pla
n
,
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
32 33
Pre-assessment Checklist: 1. Check if there is a National M&E Work Plan for HIV/AIDS2. Check if there is a work plan for the National HIV/AIDS program3. Check if the National M&E Work Plan is costed, has timeline for implementation,
responsible partners are identified for implementation of each activity4. Review the M&E work plan, HIV/AIDS Program work plan or other relevant docu-
ments and calculate: » Percentage of total HIV programme funding from government allocated for M&E work plan
» Percentage of total HIV programme funding from development partners allocated for M&E work plan
» Percentage of total HIV programme funding from all sources (government and de-velopment partners) allocated for M&E work plan
34 35M&
E S
yste
m C
om
po
nent
6: C
om
mun
icat
ion,
Ad
voca
cy a
nd C
ultu
re f
or
HIV
M&
E
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
he H
IV/A
IDS
Polic
y, N
SP
or
oth
er s
imila
r d
ocu
men
t in
clud
es
M&
E p
olic
y is
sues
and
str
ateg
ies
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
inst
ruc-
tio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.Th
ere
are
peo
ple
who
str
ong
ly a
dvo
cate
for
and
su
pp
ort
M&
E w
ithin
the
ag
ency
/org
aniz
atio
n
2.Fr
eque
ncy
with
whi
ch t
he p
erfo
rman
ce o
f the
M&
E
syst
em is
co
mm
unic
ated
/rep
ort
ed t
o y
ou
,
3.N
atio
nal M
&E
sys
tem
info
rmat
ion
pro
duc
ts (r
e-p
ort
s, w
ebsi
te c
ont
ent,
em
ails
, new
slet
ters
, map
s,
tab
les,
cha
rts,
etc
) are
use
ful
,
4.D
irect
ors
and
man
ager
s ar
e in
tere
sted
and
sup
-p
ort
ive
of H
IV M
&E
act
iviti
es
,
5.D
irect
ors
and
man
ager
s re
que
st H
IV re
late
d in
for-
mat
ion
bef
ore
and
/or
dur
ing
HIV
revi
ew, p
lann
ing
an
d c
ost
ing
pro
cess
es,
6.M
&E
per
sonn
el a
re p
art
of t
he m
anag
emen
t an
d
pla
nnin
g t
eam
,
7.M
&E
per
sonn
el h
ave
op
po
rtun
ities
for
late
ral a
nd
vert
ical
car
eer
mo
ves
with
in t
he e
ntity
,
8.M
&E
po
licy
and
str
ateg
ies
are
incl
uded
in n
atio
nal
HIV
po
licy
and
NSP
,
34 35
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
he H
IV/A
IDS
Polic
y, N
SP
or
oth
er s
imila
r d
ocu
men
t in
clud
es
M&
E p
olic
y is
sues
and
str
ateg
ies
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
inst
ruc-
tio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
36 37M&
E S
yste
m C
om
po
nent
7: R
out
ine
HIV
Pro
gra
mm
e M
oni
tori
ng
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
Id
entif
y th
e m
ain
pro
gra
m a
reas
(e.g
.,
VC
T, P
MTC
T, A
RV,
Co
ndo
ms,
Car
e &
Sup
po
rt) i
n th
e co
untr
y
2.
For
each
pro
gra
m a
rea,
che
ck if
the
re
are
gui
del
ines
on
on
dat
a re
cord
ing
,
colle
ctin
g, c
olla
ting
and
rep
ort
ing
NO
TE: F
or
this
co
mp
one
nt, t
he p
artic
ipan
ts w
ill b
e p
ut in
to d
iffer
ent
gro
ups;
7-8
gro
ups
sho
uld
be
form
ed fo
r d
iffer
ent
pro
gra
mm
e ar
eas.
The
se p
rog
ram
me
area
s w
ill v
ary
by
coun
try
and
sho
uld
be
iden
tified
bef
ore
the
wo
rksh
op
. The
list
of p
artic
ipan
ts s
houl
d a
lso
be
revi
ewed
and
the
co
mp
osi
tion
of t
hese
gro
ups
sho
uld
be
dec
ided
bef
ore
th
e w
ork
sho
p. S
om
e se
rvic
es a
re im
ple
men
ted
in t
he c
om
mun
ity, o
ther
s at
hea
lth fa
cilit
ies.
Bo
th t
ypes
sho
uld
be
asse
ssed
her
e.
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
inst
ruct
ions
giv
enTy
pe
pro
gra
m a
rea
in c
olu
mn
head
ing
s at
rig
ht (o
ver-
writ
e ”P
ro-
gra
m A
rea”
) (C
lick
on
the
stat
emen
t ic
on
bel
ow
(,) f
or
stat
e-m
ent-
spec
ific
gui
dan
ce.)
Pro
-g
ram
Are
a 1:
Pro
-g
ram
Are
a 2:
Pro
-g
ram
Are
a 3:
Pro
-g
ram
Are
a 4:
Pro
-g
ram
Are
a 5:
Pro
-g
ram
Are
a 6:
Pro
-g
ram
Are
a 7:
Co
mm
ents
1.
Nat
iona
l gui
del
ines
exi
st t
hat
do
cum
ent
the
pro
ced
ures
for
reco
rdin
g, c
olle
ctin
g, c
olla
ting
and
rep
ort
ing
pro
gra
mm
e m
oni
torin
g d
ata
fro
m h
ealt
h in
form
atio
n sy
stem
, and
the
re-
fore
the
pro
ced
ures
fo
r m
anag
ing
ro
utin
e d
ata
that
is p
art
of
pro
gra
m a
reas
1, 2
, 3, 4
or
5)
,
2.
Nat
iona
l gui
del
ines
exi
st t
hat
do
cum
ent
the
pro
ced
ures
for
re-
cord
ing
, co
llect
ing
, co
llatin
g a
nd re
po
rtin
g ro
utin
e p
rog
ram
me
mo
nito
ring
dat
a fr
om
civ
il so
ciet
y/co
mm
unit
y-b
ased
sys
tem
s fo
r d
ata
abo
ut p
rog
ram
are
as 6
or
7
,
3.
Nat
iona
l gui
del
ines
exi
st t
hat
pro
vid
e in
stru
ctio
ns o
n ho
w
dat
a q
ualit
y sh
oul
d b
e m
aint
aine
d fr
om
the
hea
lth
info
rma-
tio
n sy
stem
(s) a
nd t
here
fore
the
qua
lity
of
dat
a in
pro
gra
m
area
s 1,
2, 3
, 4 o
r 5
,
36 37
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
Id
entif
y th
e m
ain
pro
gra
m a
reas
(e.g
.,
VC
T, P
MTC
T, A
RV,
Co
ndo
ms,
Car
e &
Sup
po
rt) i
n th
e co
untr
y
2.
For
each
pro
gra
m a
rea,
che
ck if
the
re
are
gui
del
ines
on
on
dat
a re
cord
ing
,
colle
ctin
g, c
olla
ting
and
rep
ort
ing
NO
TE: F
or
this
co
mp
one
nt, t
he p
artic
ipan
ts w
ill b
e p
ut in
to d
iffer
ent
gro
ups;
7-8
gro
ups
sho
uld
be
form
ed fo
r d
iffer
ent
pro
gra
mm
e ar
eas.
The
se p
rog
ram
me
area
s w
ill v
ary
by
coun
try
and
sho
uld
be
iden
tified
bef
ore
the
wo
rksh
op
. The
list
of p
artic
ipan
ts s
houl
d a
lso
be
revi
ewed
and
the
co
mp
osi
tion
of t
hese
gro
ups
sho
uld
be
dec
ided
bef
ore
th
e w
ork
sho
p. S
om
e se
rvic
es a
re im
ple
men
ted
in t
he c
om
mun
ity, o
ther
s at
hea
lth fa
cilit
ies.
Bo
th t
ypes
sho
uld
be
asse
ssed
her
e.
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
inst
ruct
ions
giv
enTy
pe
pro
gra
m a
rea
in c
olu
mn
head
ing
s at
rig
ht (o
ver-
writ
e ”P
ro-
gra
m A
rea”
) (C
lick
on
the
stat
emen
t ic
on
bel
ow
(,) f
or
stat
e-m
ent-
spec
ific
gui
dan
ce.)
Pro
-g
ram
Are
a 1:
Pro
-g
ram
Are
a 2:
Pro
-g
ram
Are
a 3:
Pro
-g
ram
Are
a 4:
Pro
-g
ram
Are
a 5:
Pro
-g
ram
Are
a 6:
Pro
-g
ram
Are
a 7:
Co
mm
ents
4.
Nat
iona
l gui
del
ines
exi
st t
hat
pro
vid
e in
stru
ctio
ns o
n ho
w d
ata
qua
lity
sho
uld
be
mai
ntai
ned
(e.g
., av
oid
ing
do
uble
co
untin
g,
assu
re re
liab
ility
and
val
idity
) fro
m c
ivil
soci
ety/
com
mun
ity-
bas
ed s
yste
ms
(and
the
refo
re d
ata
for
pro
gra
m a
rea
6 o
r 7)
,
5.N
atio
nal g
uid
elin
es a
nd a
sys
tem
exi
st fo
r m
oni
torin
g a
nd
man
agin
g t
he s
upp
ly o
f dru
gs
rela
ted
to
pro
gra
m a
reas
1, 2
, 3,
4 o
r 5
,
6.N
atio
nal g
uid
elin
es e
xist
to
ass
ure
that
ind
ivid
ual m
edic
al
reco
rds
sup
po
rt q
ualit
y an
d c
ont
inui
ty o
f hea
lth c
are
rela
ted
to
p
rog
ram
are
as 1
, 2, 3
, 4 o
r 5)
,
7.N
atio
nal g
uid
elin
es e
xist
to
sup
po
rt re
po
rtin
g o
f hea
lth d
ata
by
priv
ate
sect
or
heal
th fa
cilit
ies
rela
ted
to
pro
gra
m a
reas
1, 2
, 3,
4 o
r 5
,
8.
The
sam
e o
per
atio
nal d
efini
tions
of r
out
ine
mo
nito
ring
(pro
-g
ram
out
put
) ind
icat
ors
(fro
m t
he n
atio
nal M
&E
sys
tem
) are
sy
stem
atic
ally
use
d b
y al
l gro
ups
del
iver
ing
ser
vice
s in
pro
gra
m
area
s 1,
2, 3
, 4, 5
, 6 o
r 7
,
38 39
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
Id
entif
y th
e m
ain
pro
gra
m a
reas
(e.g
.,
VC
T, P
MTC
T, A
RV,
Co
ndo
ms,
Car
e &
Sup
po
rt) i
n th
e co
untr
y
2.
For
each
pro
gra
m a
rea,
che
ck if
the
re
are
gui
del
ines
on
on
dat
a re
cord
ing
,
colle
ctin
g, c
olla
ting
and
rep
ort
ing
NO
TE: F
or
this
co
mp
one
nt, t
he p
artic
ipan
ts w
ill b
e p
ut in
to d
iffer
ent
gro
ups;
7-8
gro
ups
sho
uld
be
form
ed fo
r d
iffer
ent
pro
gra
mm
e ar
eas.
The
se p
rog
ram
me
area
s w
ill v
ary
by
coun
try
and
sho
uld
be
iden
tified
bef
ore
the
wo
rksh
op
. The
list
of p
artic
ipan
ts s
houl
d a
lso
be
revi
ewed
and
the
co
mp
osi
tion
of t
hese
gro
ups
sho
uld
be
dec
ided
bef
ore
th
e w
ork
sho
p. S
om
e se
rvic
es a
re im
ple
men
ted
in t
he c
om
mun
ity, o
ther
s at
hea
lth fa
cilit
ies.
Bo
th t
ypes
sho
uld
be
asse
ssed
her
e.
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
inst
ruct
ions
giv
enTy
pe
pro
gra
m a
rea
in c
olu
mn
head
ing
s at
rig
ht (o
ver-
writ
e ”P
ro-
gra
m A
rea”
) (C
lick
on
the
stat
emen
t ic
on
bel
ow
(,) f
or
stat
e-m
ent-
spec
ific
gui
dan
ce.)
Pro
-g
ram
Are
a 1:
Pro
-g
ram
Are
a 2:
Pro
-g
ram
Are
a 3:
Pro
-g
ram
Are
a 4:
Pro
-g
ram
Are
a 5:
Pro
-g
ram
Are
a 6:
Pro
-g
ram
Are
a 7:
Co
mm
ents
9.Su
pp
lies
and
eq
uip
men
t ar
e av
aila
ble
for
rout
ine
pro
gra
m
mo
nito
ring
of p
rog
ram
are
as 1
, 2, 3
, 4, 5
, 6 o
r 7
,
10.
Ent
ities
del
iver
ing
the
sam
e se
rvic
es u
se s
tand
ard
ized
dat
a co
llect
ion
form
s,
11.
Ent
ities
del
iver
ing
the
sam
e se
rvic
es u
se s
tand
ard
ized
rep
ort
-in
g fo
rms
,
12.
Peo
ple
with
ass
igne
d re
spo
nsib
ilitie
s ha
ve b
een
assu
ring
dat
a q
ualit
y p
rior
to s
ubm
issi
on
to t
he n
ext
leve
l,
13.
Dur
ing
pre
vio
us d
ata
aud
iting
vis
its, a
ll so
urce
do
cum
ents
(e.g
., co
mp
lete
d fo
rms)
hav
e b
een
avai
lab
le fo
r au
diti
ng p
urp
ose
s,
14.
Offi
cers
resp
ons
ible
for
rece
ivin
g re
po
rts
fro
m lo
wer
leve
ls,
syst
emat
ical
ly v
erify
the
ir co
mp
lete
ness
, tim
elin
ess
and
iden
tify
ob
vio
us m
ista
kes
bef
ore
ag
gre
gat
ing
the
dat
a.
15.
Mec
hani
sms/
pro
ced
ures
are
in p
lace
to
reco
ncile
dis
crep
an-
cies
in re
po
rts
and
to
pro
vid
e sy
stem
atic
feed
bac
k, in
clud
ing
re
conc
iliat
ion
of d
iscr
epan
cies
in re
po
rts,
etc
.,
38 39
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
Id
entif
y th
e m
ain
pro
gra
m a
reas
(e.g
.,
VC
T, P
MTC
T, A
RV,
Co
ndo
ms,
Car
e &
Sup
po
rt) i
n th
e co
untr
y
2.
For
each
pro
gra
m a
rea,
che
ck if
the
re
are
gui
del
ines
on
on
dat
a re
cord
ing
,
colle
ctin
g, c
olla
ting
and
rep
ort
ing
NO
TE: F
or
this
co
mp
one
nt, t
he p
artic
ipan
ts w
ill b
e p
ut in
to d
iffer
ent
gro
ups;
7-8
gro
ups
sho
uld
be
form
ed fo
r d
iffer
ent
pro
gra
mm
e ar
eas.
The
se p
rog
ram
me
area
s w
ill v
ary
by
coun
try
and
sho
uld
be
iden
tified
bef
ore
the
wo
rksh
op
. The
list
of p
artic
ipan
ts s
houl
d a
lso
be
revi
ewed
and
the
co
mp
osi
tion
of t
hese
gro
ups
sho
uld
be
dec
ided
bef
ore
th
e w
ork
sho
p. S
om
e se
rvic
es a
re im
ple
men
ted
in t
he c
om
mun
ity, o
ther
s at
hea
lth fa
cilit
ies.
Bo
th t
ypes
sho
uld
be
asse
ssed
her
e.
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
inst
ruct
ions
giv
enTy
pe
pro
gra
m a
rea
in c
olu
mn
head
ing
s at
rig
ht (o
ver-
writ
e ”P
ro-
gra
m A
rea”
) (C
lick
on
the
stat
emen
t ic
on
bel
ow
(,) f
or
stat
e-m
ent-
spec
ific
gui
dan
ce.)
Pro
-g
ram
Are
a 1:
Pro
-g
ram
Are
a 2:
Pro
-g
ram
Are
a 3:
Pro
-g
ram
Are
a 4:
Pro
-g
ram
Are
a 5:
Pro
-g
ram
Are
a 6:
Pro
-g
ram
Are
a 7:
Co
mm
ents
16.
Out
put
s o
f ro
utin
e p
rog
ram
mo
nito
ring
co
ntrib
ute
to t
he in
di-
cato
rs a
s d
efine
d in
the
nat
iona
l M&
E p
lan
17.
Fina
ncia
l res
our
ces/
inve
stm
ents
for
HIV
are
mo
nito
red
and
re
po
rted
to
the
NA
CA
and
MO
H
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
40 41M&
E S
yste
m C
om
po
nent
8: S
urve
ys a
nd S
urve
illan
ce
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n in
vent
ory
of H
IV re
late
d s
urve
ys
cond
ucte
d in
the
co
untr
y
2.
If ex
istin
g, c
heck
whe
n th
e in
vent
ory
was
last
up
dat
ed
3.
Prep
are
a su
mm
ary
on
how
freq
uent
ly s
urve
ys a
re c
on-
duc
ted
in t
he c
oun
try:
(see
bel
ow
for
mo
re d
etai
ls)
Res
po
nd t
o e
ach
stat
emen
t fo
llow
-in
g t
he in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.
An
inve
nto
ry o
f all
HIV
rela
ted
su
rvey
s an
d s
urve
illan
ce c
ond
uct-
ed a
lread
y (a
nd t
o b
e co
nduc
ted
) in
the
co
untr
y ha
s b
een
upd
ated
w
ithin
pas
t 12
mo
nths
,
2.
Surv
eys
and
sur
veill
ance
co
n-d
ucte
d t
o d
ate
have
co
ntrib
uted
to
mea
surin
g in
dic
ato
rs in
the
na
tiona
l M&
E p
lan
3.B
iolo
gic
al s
urve
illan
ce t
arg
etin
g
the
app
rop
riate
po
pul
atio
ns is
co
nduc
ted
eve
ry 1
-2 y
ears
,
4.
Nat
iona
l sur
veys
or
surv
eilla
nce
with
beh
avio
ral c
om
po
nent
in
the
gen
eral
po
pul
atio
n ar
e co
n-d
ucte
d e
very
2-3
yea
rs ,
,
5.N
atio
nal w
ork
pla
ce s
urve
ys
(pub
lic a
nd p
rivat
e se
cto
rs) a
re
cond
ucte
d e
very
1-2
yea
rs,
40 41
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n in
vent
ory
of H
IV re
late
d s
urve
ys
cond
ucte
d in
the
co
untr
y
2.
If ex
istin
g, c
heck
whe
n th
e in
vent
ory
was
last
up
dat
ed
3.
Prep
are
a su
mm
ary
on
how
freq
uent
ly s
urve
ys a
re c
on-
duc
ted
in t
he c
oun
try:
(see
bel
ow
for
mo
re d
etai
ls)
Res
po
nd t
o e
ach
stat
emen
t fo
llow
-in
g t
he in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w ( ,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
6.H
ealth
faci
lity
surv
eys
at H
IV-
rela
ted
ser
vice
del
iver
y p
oin
ts a
re
cond
ucte
d e
very
2-3
yea
rs,
7.
Seco
nd g
ener
atio
n su
rvei
llanc
e (s
eco
ndar
y an
alys
is o
f exi
stin
g
bio
log
ical
and
beh
avio
ural
sur
-ve
illan
ce d
ata,
and
pro
gra
mm
e m
oni
torin
g d
ata)
is u
nder
take
n ev
ery
2-3
year
s
,
8.N
atio
nal s
urve
ys o
n co
ndo
m
avai
lab
ility
and
use
are
co
nduc
t-ed
eve
ry 1
-2 y
ears
,
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
42 43
Review Inventory (if existing) of HIV Related Surveys Conducted in the CountryGather specific survey and surveillance reports (including Biological and behavioral surveil-lance, work place surveys, school based surveys, health facility surveys, second generation surveillance; and surveys on condom availability/use)
Pre-assessment Checklist1. Review inventory (if existing) of HIV related surveys conducted in the country2. Gather specific survey and surveillance reports (including Biological and behavioral
surveillance, work place surveys, school based surveys, health facility surveys, second generation surveillance; and surveys on condom availability/use) » Check if there is an inventory of HIV related surveys conducted in the country » If existing, check when the inventory was last updated » Prepare a summary on how frequently each of the following surveys are conducted in the country:§ Biological surveillance§ National surveys or surveillance with behavioral component in the general population§ National level workplace surveys§ National level school-based survey§ Health facility surveys in HIV-related services§ Second generation surveillance§ Survey on condom availability and use
42 43 M&
E S
yste
m C
om
po
nent
9: N
atio
nal a
nd S
ub-n
atio
nal H
IV D
atab
ases
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
ess-
men
t C
heck
-lis
t: 1
. No
ne
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
inst
ruct
ions
giv
en(C
lick
on
the
stat
emen
t ic
on
bel
ow
(,) f
or
stat
emen
t-sp
ecifi
c g
uid
-an
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y o
f
Hea
lth
AID
S
Co
ntro
l
Pro
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
ple
tes
sep
arat
e sh
eet)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
riti
es
/ A
IDS
Co
ord
inat
-
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.D
atab
ase/
s fo
r el
ectr
oni
cally
cap
turin
g a
nd s
torin
g d
ata
gen
er-
ated
for/
by
the
natio
nal H
IV M
&E
sys
tem
is fu
nctio
nal
,
2.Th
ere
is a
func
tiona
l int
egra
ted
dat
abas
e fo
r el
ectr
oni
cally
cap
-tu
ring
and
sto
ring
dat
a o
n a
wid
e ra
nge
of h
ealth
ser
vice
s (p
os-
sib
ly in
clud
ing
but
no
t lim
ited
to
HIV
/AID
S se
rvic
es
3.St
ruct
ures
, mec
hani
sms
pro
ced
ures
and
tim
e fr
ame
for
tran
smit-
ting
, ent
erin
g, e
xtra
ctin
g, m
erg
ing
and
tra
nsfe
rrin
g d
ata
bet
wee
n d
atab
ases
tha
t su
pp
ort
the
nat
iona
l HIV
M&
E s
yste
m e
xist
,
4.IT
eq
uip
men
t an
d s
upp
lies
are
avai
lab
le fo
r m
aint
aini
ng t
he
natio
nal a
nd s
ub n
atio
nal H
IV d
atab
ases
5.Q
ualit
y co
ntro
l mec
hani
sms
are
in p
lace
to
ens
ure
that
dat
a ar
e ac
cura
ted
ly c
aptu
red
,
6.H
uman
reso
urce
s fo
r m
aint
aini
ng a
nd u
pd
atin
g t
he n
atio
nal a
nd
sub
nat
iona
l HIV
dat
abas
es a
re a
deq
uate
7.H
uman
reso
urce
s fo
r m
aint
aini
ng a
nd u
pd
atin
g t
he IT
eq
uip
men
t an
d in
fras
truc
ture
are
ad
equa
te
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
44 45M&
E S
yste
m C
om
po
nent
10:
Sup
po
rtiv
e Su
per
visi
on
and
Dat
a A
udit
ing
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
N
ote
whi
ch s
take
hold
ers
have
gui
del
ines
and
too
ls o
n su
pp
ort
ive
sup
ervi
sio
n an
d d
ata
aud
iting
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.
Nat
iona
l gui
del
ines
and
to
ols
for
sup
-p
ort
ive
sup
ervi
sio
n o
n M
&E
exi
st (a
s st
and
alo
ne o
r as
a c
hap
ter/
mo
dul
e o
f mo
re c
om
pre
hens
ive
sup
ervi
sio
n g
uid
elin
es)
2.Su
pp
ort
ive
sup
ervi
sio
n w
as c
ond
ucte
d
as p
er t
he n
atio
nal p
roto
cols
, in
the
pas
t 6
mo
nths
,
3.Su
pp
ort
ive
sup
ervi
sio
n re
sults
hav
e b
een
reco
rded
and
feed
bac
k p
ro-
vid
ed t
o s
uper
vise
es,
4.
Ent
ities
can
acc
ess
sup
ervi
sio
n an
d
dat
a au
diti
ng re
sults
, and
follo
w u
p
on
reco
mm
end
atio
ns m
ade
dur
ing
su
per
visi
on
visi
ts
5.A
pro
toco
l fo
r au
diti
ng ro
utin
e H
IV
serv
ice
dat
a fr
om
hea
lth s
ervi
ce d
eliv
-er
y p
oin
ts e
xist
s
6.A
pro
toco
l fo
r au
diti
ng ro
utin
e H
IV
serv
ice
dat
a fr
om
civ
il so
ciet
y/co
mm
u-ity
-bas
ed p
rog
ram
mes
exi
sts
44 45
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
N
ote
whi
ch s
take
hold
ers
have
gui
del
ines
and
too
ls o
n su
pp
ort
ive
sup
ervi
sio
n an
d d
ata
aud
iting
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
th
e in
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
atem
ent-
spec
ific
gui
dan
ce.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
7.N
atio
nal p
roto
col f
or
aud
iting
dat
a us
ed in
the
nat
iona
l set
of H
IV in
dic
a-to
r va
lues
exi
sts
8.D
ata
aud
iting
is c
ond
ucte
d a
s p
er t
he
time
fram
es s
tipul
ated
in t
he n
atio
nal
dat
a au
diti
ng p
roto
col
,
9.
Dat
a au
diti
ng re
sults
hav
e b
een
reco
rded
and
feed
bac
k p
rovi
ded
to
tho
se e
ntiti
es w
hose
dat
a w
ere
aud
ited
,
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
46 47M&
E S
yste
m C
om
po
nent
11:
HIV
Eva
luat
ion
and
Res
earc
h A
gen
da
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n in
vent
ory
of H
IV
rela
ted
rese
arch
and
eva
luat
ion
activ
i-
ties
(co
mp
lete
d, p
rop
ose
d a
nd a
ctiv
e)
2.
If ex
istin
g, c
heck
whe
n th
e in
vent
ory
was
last
up
dat
ed
3.
Che
ck if
the
re a
do
cum
ent
on
pro
ce-
dur
es (s
trat
egy)
for
coo
rdin
atin
g a
nd
app
rovi
ng (n
ew) H
IV re
sear
ch a
nd
eval
uatio
ns
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
in-
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
ate-
men
t-sp
ecifi
c g
uid
ance
.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1. E
XIS
TEN
CE
and
USE
OF
NA
TIO
NA
L H
IV R
ESE
AR
CH
AN
D E
VA
LUA
TIO
N A
GE
ND
A
1.1
An
inve
nto
ry (r
egis
ter/
dat
abas
e) e
xist
s o
f HIV
re
sear
ch, a
nd e
valu
atio
n in
stitu
tions
and
the
ir ac
tiviti
es in
the
co
untr
y (c
om
ple
ted
, pro
po
sed
an
d a
ctiv
e) a
nd h
as b
een
upd
ated
in p
ast
12
mo
nths
,
1.2
A m
and
ated
nat
iona
l tea
m/c
om
mitt
ee a
nd
pro
ced
ures
exi
sts
whi
ch is
resp
ons
ible
for
co-
ord
inat
ing
and
ap
pro
ving
(new
) HIV
rese
arch
an
d e
valu
atio
ns.
,
1.3
The
team
/co
mm
ittee
man
dat
ed fo
r co
ord
inat
-in
g a
nd a
pp
rovi
ng H
IV re
sear
ch a
nd e
valu
-at
ions
has
met
as
sche
dul
ed in
the
last
12
mo
nths
,
46 47
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n in
vent
ory
of H
IV
rela
ted
rese
arch
and
eva
luat
ion
activ
i-
ties
(co
mp
lete
d, p
rop
ose
d a
nd a
ctiv
e)
2.
If ex
istin
g, c
heck
whe
n th
e in
vent
ory
was
last
up
dat
ed
3.
Che
ck if
the
re a
do
cum
ent
on
pro
ce-
dur
es (s
trat
egy)
for
coo
rdin
atin
g a
nd
app
rovi
ng (n
ew) H
IV re
sear
ch a
nd
eval
uatio
ns
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
in-
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
ate-
men
t-sp
ecifi
c g
uid
ance
.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.4
Pro
ced
ures
exi
st fo
r th
e m
and
ated
tea
m/c
om
-m
ittee
to
co
ord
inat
e (n
ew) H
IV re
sear
ch a
nd
eval
uatio
n ,
1.5
An
HIV
rese
arch
and
eva
luat
ion
agen
da
exis
ts
that
dire
cts
futu
re H
IV re
sear
ch a
nd e
valu
atio
n
1.6
The
HIV
rese
arch
and
eva
luat
ion
agen
da
has
bee
n p
riorit
ised
bas
ed o
n in
put
fro
m k
ey H
IV
and
rese
arch
sta
keho
lder
s ,
1.7
The
HIV
rese
arch
and
eva
luat
ions
ag
end
a is
b
eing
use
d t
o a
pp
rove
new
stu
die
s .
,
1.8
The
HIV
rese
arch
and
eva
luat
ions
find
ing
s ar
e b
eing
use
d in
po
licy
form
ulat
ion,
pla
nnin
g
and
imp
lem
enta
tion
,
1.9
Res
earc
h an
d e
valu
atio
n fin
din
gs
are
reg
ular
ly
dis
sem
inat
ed a
nd d
iscu
ssed
,
1.10
Fina
ncia
l res
our
ces
are
earm
arke
d/a
vaila
ble
fo
r co
nduc
ting
pla
nned
rese
arch
and
eva
lua-
tions
,
48 49
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is a
n in
vent
ory
of H
IV
rela
ted
rese
arch
and
eva
luat
ion
activ
i-
ties
(co
mp
lete
d, p
rop
ose
d a
nd a
ctiv
e)
2.
If ex
istin
g, c
heck
whe
n th
e in
vent
ory
was
last
up
dat
ed
3.
Che
ck if
the
re a
do
cum
ent
on
pro
ce-
dur
es (s
trat
egy)
for
coo
rdin
atin
g a
nd
app
rovi
ng (n
ew) H
IV re
sear
ch a
nd
eval
uatio
ns
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
in-
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
ate-
men
t-sp
ecifi
c g
uid
ance
.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
2. J
OIN
T H
IV R
ESP
ON
SE R
EV
IEW
S
(Thi
s is
an
eval
uatio
n o
f the
nat
iona
l HIV
str
ateg
y an
d t
hus
gro
uped
her
e w
ith H
IV re
sear
ch a
nd e
valu
atio
ns. O
ther
pro
gra
m, o
utco
me
and
pro
cess
eva
luat
ions
stil
l nee
d t
o b
e ca
rrie
d o
ut b
y in
div
idua
l pro
ject
s.)
2.1
Join
t re
view
s o
f the
HIV
resp
ons
e ta
kes
pla
ce
dur
ing
ann
ual r
epo
rtin
g, m
id-t
erm
and
end
-of
term
NSP
revi
ews
,
2.2
Inte
rnat
iona
l par
tner
s ac
tivel
y p
artic
ipat
e in
jo
int
HIV
Pro
gra
m R
evie
ws
,
2.3
Co
untr
y-le
vel s
take
hold
ers
activ
ely
par
ticip
ate
in jo
int
HIV
Pro
gra
m R
evie
ws
,
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
48 49 M&
E S
yste
m C
om
po
nent
12:
Dat
a D
isse
min
atio
n an
d U
se
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is in
form
atio
n d
isse
mi-
natio
n st
rate
gy/
pla
n o
r if
it is
incl
uded
in t
he N
atio
nal M
&E
Pla
n o
r W
ork
Pla
n
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
in-
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
ate-
men
t-sp
ecifi
c g
uid
ance
.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
1.H
IV s
take
hold
er in
form
atio
n ne
eds
have
bee
n as
sess
ed,
2.In
form
atio
n p
rod
ucts
are
reg
ular
ly d
isse
mi-
nate
d t
o t
he d
ata
pro
vid
ers.
,
3.In
form
atio
n p
rod
ucts
are
reg
ular
ly s
ent
to a
w
ide
varie
ty o
f sta
keho
lder
s- o
ther
tha
n th
e d
ata
pro
vid
ers
,
4.N
atio
nal a
nd s
ub n
atio
nal i
nfo
rmat
ion
pro
duc
ts m
eet
HIV
sta
keho
lder
s' in
form
atio
n ne
eds
,
5.
Ther
e ar
e g
uid
elin
es t
o s
upp
ort
the
ana
lysi
s,
pre
sent
atio
n an
d u
se o
f dat
a (e
.g. g
rap
hs o
n w
alls
sho
win
g c
umul
ativ
e co
vera
ge)
at
faci
lity
leve
l
6.St
akeh
old
ers
have
acc
ess
to t
he d
ata/
info
rma-
tion
pro
duc
ts in
the
pub
lic d
om
ain
(on
line
or
cent
ral i
nfo
cen
ter)
50 51
Nat
iona
l Le
vel
Nat
iona
l Le
vel
Nat
iona
l Lev
elN
atio
nal
Leve
lSu
b N
atio
n-al
Lev
el
Sub
N
atio
nal
Leve
l
Sub
N
atio
nal
Leve
l
Pre
-ass
essm
ent
Che
cklis
t:1.
C
heck
if t
here
is in
form
atio
n d
isse
mi-
natio
n st
rate
gy/
pla
n o
r if
it is
incl
uded
in t
he N
atio
nal M
&E
Pla
n o
r W
ork
Pla
n
Res
po
nd t
o e
ach
stat
emen
t fo
llow
ing
the
in-
stru
ctio
ns g
iven
(Clic
k o
n th
e st
atem
ent
ico
n b
elo
w (,
) fo
r st
ate-
men
t-sp
ecifi
c g
uid
ance
.)
Nat
iona
l
AID
S C
o-
ord
inat
ing
Aut
hori
ty
Min
istr
y
of
Hea
lth
AID
S C
on-
tro
l Pro
-
gra
mm
e
HIV
/AID
S U
mb
rella
org
anis
atio
ns
(eac
h o
ne c
om
-
ple
tes
sep
arat
e
shee
t)
Oth
er G
ov-
ernm
ent
Min
istr
ies/
Sect
ors
Loca
l Go
vern
-
men
t A
utho
ri-
ties
/ A
IDS
Co
ord
inat
ing
Aut
hori
ties
Hea
lth
Faci
litie
s
Oth
er
imp
lem
ent-
ers
of
HIV
serv
ices
Co
mm
ents
Sum
mar
y o
f K
ey A
ctio
n P
oin
ts:
1. 2. 3. 4. 5.
50 51
National AIDS Coordinating Authority
12-Data Use
11-Eval & Research
10-Supervision and Auditing
9-Nat’l & Sub-nat’l Databases
8-Surveys & Surveillance
6-Adv. Comm. & Culture
5-Nat’l M&E Work Plan
4-Nat’l M&E Plan
3-Partnerships
2-Human Capacity
1-Org Structure
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all No N/A
Ministry of Health AIDS Control Programme
12-Data Use
11-Eval & Research
10-Supervision and Auditing
9-Nat’l & Sub-nat’l Databases
8-Surveys & Surveillance
6-Adv. Comm. & Culture
5-Nat’l M&E Work Plan
4-Nat’l M&E Plan
3-Partnerships
2-Human Capacity
1-Org Structure
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all No N/A
52
Umbrella organisations for civil society and private sector
12-Data Use
11-Eval & Research
10-Supervision and Auditing
9-Nat’l & Sub-nat’l Databases
8-Surveys & Surveillance
6-Adv. Comm. & Culture
5-Nat’l M&E Work Plan
4-Nat’l M&E Plan
3-Partnerships
2-Human Capacity
1-Org Structure
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all No N/A
Other Government Ministries
12-Data Use
11-Eval & Research
10-Supervision and Auditing
9-Nat’l & Sub-nat’l Databases
8-Surveys & Surveillance
6-Adv. Comm. & Culture
5-Nat’l M&E Work Plan
4-Nat’l M&E Plan
3-Partnerships
2-Human Capacity
1-Org Structure
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all No N/A
53
Local Government Authorities / AIDS Coordinating Authorities
12-Data Use
11-Eval & Research
10-Supervision and Auditing
9-Nat’l & Sub-nat’l Databases
8-Surveys & Surveillance
6-Adv. Comm. & Culture
5-Nat’l M&E Work Plan
4-Nat’l M&E Plan
3-Partnerships
2-Human Capacity
1-Org Structure
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all No N/A
Health Facilities
12-Data Use
11-Eval & Research
10-Supervision and Auditing
9-Nat’l & Sub-nat’l Databases
8-Surveys & Surveillance
6-Adv. Comm. & Culture
5-Nat’l M&E Work Plan
4-Nat’l M&E Plan
3-Partnerships
2-Human Capacity
1-Org Structure
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all No N/A
54
Other Implementing Partners
12-Data Use
11-Eval & Research
10-Supervision and Auditing
9-Nat’l & Sub-nat’l Databases
8-Surveys & Surveillance
6-Adv. Comm. & Culture
5-Nat’l M&E Work Plan
4-Nat’l M&E Plan
3-Partnerships
2-Human Capacity
1-Org Structure
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all No N/A
National HIV M&E Plan Checklist
M&E Processes by Component
Indicator Definitions
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all N/A
55
Component 7: Routine Monitoring
Program Area 7:
Program Area 6:
Program Area 5:
Program Area 4:
Program Area 3:
Program Area 2:
Program Area 1:
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all No N/A
Overall Dashboard – 12 Components Across Stakeholder Categories
12-Data Use
11-Eval & Research
10-Supervision and Auditing
9-Nat’l & Sub-nat’l Databases
8-Surveys & Surveillance
6-Adv. Comm. & Culture
5-Nat’l M&E Work Plan
4-Nat’l M&E Plan
3-Partnerships
2-Human Capacity
1-Org Structure
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Percent of Responses
Completely Yes Mostly Partly Not at all No N/A
56
Component Summary of Action Points
1. Organizational Structure
2. Human Capacity
3. Partnerships
4. National M&E Plan
5. National M&E Costed Workplan
6. Advocacy, Communication and Culture
7. Routine Monitoring
8. Surveys and Surveillance
9. National and Subnational databases
10. Supervision and Data Auditing
11. Evaluation and Research
12. Data Use
List of ALL MERG Documents 2007-2009 1. A Framework for Monitoring and Evaluating HIV Preven-
tion Programmes for Most-At-Risk Populations (2007):
Provides an overview of M&E methods and approaches
for most at-risk populations; it covers the use of strategic
information for programme planning, M&E. Its focus is on the
M&E of targeted HIV prevention programmeM&E. Its focus is
on the M&E of targeted HIV prevention programme
2. Additional Recommended Indicators. Addendum to
UNGASS Monitoring the Declaration of Commitment on
HIV/AIDS, Guidelines on Construction of Core Indicators
(2008): Presents the 40 core national indicators that provide
minimum necessary information for national-level monitoring
of the HIV epidemic and response, and to provide detailed
specifications and guidance on the 15 indicators recommend-
ed in addition to the 25 UNGASS indicators
3. Organizing Framework for a Functional National HIV M&E
System (2008): This framework describes 12 main M&E
system components and defines a performance goal and re-
sults for each component. The framework helps countries to
define an agreed set of national performance objectives and
measures for the HIV M&E system and to guide strategies for
building capacity, where needed, to reach these objectives.
4. Glossary of M&E Terminology (2008): contains an alpha-
betical listing of M&E terms and their definitions often with
more in-depth explanations than would customarily be
provided by dictionary definitions. The Glossary will facilitate
and improve dialogue and understanding among all those
who are involved in M&E of development activities. It should
also serve as a valuable reference guide in M&E training.
The selection of terms and their definitions in the attached
glossary have been carefully discussed and endorsed by the
Global UNAIDS Monitoring and Evaluation Reference Group
(MERG)
5. Indicator Standards and Assessment Tool (2009): consists
of a set of agreed indicator standards that are relevant at the
national level for program managers and service providers,
who need to select, revise and use indicators to monitor,
manage and implement their country’s response to the
epidemic effectively monitor. This will ensure that indicators
provide decision-makers and key stakeholders with use-
ful, feasible and relevant information. An additional aim is
to reduce the burden of global reporting on countries by
harmonising global level indicators across multilateral and
bilateral organisations
6. Planning Tool for Developing a Digital Library of M&E Re-
sources (2009): A Planning Tool to help assure that users of a
digital library can successfully locate resources and can make
informed decisions regarding the quality of the materials. The
Planning Tool has two purposes: 1) To provide guidance to
current owners and future developers of a digital library on
the range of issues to be addressed in usability and user-
friendliness of the library and 2) To provide a list of questions
to help organizations brainstorm if they can and should invest
their resources in developing a digital library
7. Guidance HIV Monitoring and Evaluation Capacity-
building (2009): provides practical advice for national AIDS
programmes that are planning and implementing capacity
building activities as part of their effort to develop a unified
and effective national HIV monitoring and evaluation (M&E)
system. The Guidance is relevant to the wide range of indi-
viduals and organisations involved in the national HIV M&E
system; it is particularly relevant for the health sector, given
its central role in M&E of HIV.
8. 12 Components Monitoring and Evaluation System As-
sessment – Guidelines to support preparation, implemen-
tation and follow-up activities (2009): These Guidelines
provide information on the preparation for and implementa-
tion of an assessment of the national HIV monitoring and
evaluation (M&E) system. It also includes key steps to take
after an assessment to facilitate implementation of M&E sys-
tem strengthening activities. The Guidelines are built around
the 12 main components of the HIV M&E system, which de-
fine the Organizing Framework for a Functional National HIV
Monitoring and Evaluation System (UNAIDS, 2008). Conse-
quently, the Guidelines also focus on using the 12 Compo-
nents Monitoring and Evaluation System Strengthening Tool
(Geneva: UNAIDS, 2009a) to ensure a comprehensive and
successful assessment.
9. 12 Components Monitoring and Evaluation System
Strengthening Tool (2009): Is a tool is for assessing how well
each of the 12 components of a national HIV M&E system is
functioning. The tool facilitates the identification of strengths
and weaknesses in the national HIV M&E system and the
prioritization of system strengthening activities.
10. Guidelines for Developing Terms of Reference for Pre-
vention Evaluation (2009): The Guidelines aim to foster
a systematic approach to the evaluation of prevention
programs by focusing on an often overlooked yet critical step
in evaluation planning: the preparation of terms of reference
(TOR). It can be used to facilitate the planning of evaluations
for HIV prevention, discussions on the design of these evalu-
ations, and the drafting of TOR to guide such assessments. It
is intended for use by anyone who prepares or reviews TOR
for evaluations of HIV and AIDS prevention programs and
projects.
UNAIDS
20 AVENUE APPIA
CH-1211 GENEVA 27
SWITZERLAND
T (+41) 22 791 36 66
F (+41) 22 791 41 87
www.unaids.org
Uniting the world against AIDS