Other Useful ViewsTo work in any of the views described in the following section, you choose the name of the view that you want from the View menu. Your document prints correctly regardless of the view you choose.

Print PreviewPrint preview shows you how your document will look when you print it. You can see whole pages one or more at a time and see elements of the document that aren’t shown in normal. In addition, you document is displayed without non-printing characters, such as spaces, paragraph marks, or tabs. Your toolbars are also hidden, but you can display them if you wish.

All page elements that appear within the printable area of the page are shown in print preview. When you view your document in print preview, you can specify the number of pages you want displayed at one time. You can also click the Magnifier button to change the pointer to look like a magnifying glass. When you click the magnifying pointer on the text of the document, you get a close-up view of the page. With this close-up view, you can read the text clearly. You’ll need to click the Magnifier button again if you want to edit your text in print preview. If you click again, your magnification is restored to the original settings.

When you click the View Rulers button, you can see the horizontal and vertical rulers. By dragging the margin markers, you can insert, move, and delete automatic page breaks.

Other buttons on the Print Preview toolbar allow you to:

· Print the current document.· Have Word eliminate an extra page by reformatting the document.· Show the document in Full screen (without menus).· Set a specific magnification setting.· Close print preview and return to your document.

Page LayoutAfter you’ve typed text and inserted graphics into your document, switch to page layout view. You can see how page elements such as multiple text columns, graphics, headers, footers, and footnotes will be positioned on the printed page. You can also continue to type, edit, and format text in this view.

Special buttons at the bottom of the vertical scroll bar allow you to scroll one page at a time. When you reach the bottom of a page, scrolling down changes the display to show the top of the next page. In this view, you can see non-printing characters if you want.

Outline ViewIn outline view, you can expand and collapse the headings in an outline. You expand headings to see more of the outline—main headings, subordinate headings, and any associated body text. You collapse headings to focus more on higher-level structure and less on the detail. You can also use the collapse feature to move large chunks of material efficiently and accurately. Just collapse a heading and move it; all subordinate text moves with the heading. You can also collapse headings to navigate quickly through a long document.

Magnifying or Reducing the Display Size

If you are using a small font and want a closer look at the text in normal view, page layout view, or outline view, you can zoom in the page you want to see and continue working in the magnified version. Similarly, you can zoom out to see an entire page at once, giving you an overview as you rearrange the headings of an outline or drag framed items, such as pictures or tables, to a new location on the page.

On the Standard toolbar, you can scroll in the Zoom Control box to one of the preset magnifications. You can also set the magnification to a precise level (such as 47%) if you want. You can change the magnification for any document window. If you open a new window, it will have the level of magnification you last chose. The

level of magnification is for your convenience as you edit. It does not affect the actual size of the document when you print it.