1150 west 17 bid (itb) - bay district schools...bay district schools bid request 19-05 page 3 of 15...

Bay District Schools Purchasing Department 1150 West 17th Street

Panama City, Florida 32405 850-767-4207

INVITATION TO BID (ITB)

DUE DATE: Bids due at 2:00 p.m. Central Time (CT):

February 14, 2019

Bids must be submitted to the Purchasing Department and received on or before 2:00 p.m. CT on the date due. Bids may not be withdrawn for 90 days after due date. Faxed bids are not allowed and will not be considered. Only the names of Bidders will be read at bid opening. Bid prices will not be read at bid opening (Florida Statute 119.071 2.)

ITB NO.:

#19-05

RELEASE DATE :

January 29, 2019

POSTING DATE FOR AWARD RECOMMENDATION:,

(on or about) February 19, 2019

BID TITLE:

Sport Fields' Light Fixtures-Bay High School

SECTION 1, Bidder Acknowledgement IN ACCORDANCE WITH GENERAL CONDITION 1, THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW AND SUBMITTED WITH THE BID. FAILURE TO PROVIDE THIS DOCUMENT, WITH THE BID, WILL RESULT IN BID

BEING CONSIDERED NON-RESPONSIVE. Bidder’s Name and state “Doing Business As”, where applicable: “REMIT TO” ADDRESS FOR PAYMENT: If payment(s) is/are to be mailed

to address other than as stated on left, please complete section below. Check this box if address is the same as stated on the left.

Address: P.O. Address:

City:

State: Zip Code: City:

Telephone Number: State: Zip Code:

Toll Free Number: Contact:

Fax Number: Telephone Number:

E-Mail Address of Authorized Representative:

Toll Free Number:

E-mail Address to Send Purchase Orders: Fax Number:

Federal Tax Identification Number:

I hereby certify that: I am submitting the following information as my firm's (Bidder) Bid and am authorized by Bidder to do so. Bidder agrees to complete and unconditional acceptance of the contents of all pages in this Invitation To Bid (ITB), and all appendices and the contents of any Addenda released hereto; Bidder agrees to be bound to any and all specifications, terms and conditions contained in the Invitation To Bid, and any released Addenda and understand that the following are requirements of this ITB and failure to comply will result in disqualification of Bid submitted; Bidder has not divulged, discussed, or compared the Bid with other Bidders and has not colluded with any other Bidder or party to any other Bid; Bidder, its principals, or their lobbyists has not contacted any School Board Member, the Superintendent nor anyone in the District regarding this ITB except as authorized purchasing department representative identified herein. Bidder acknowledges that all information contained herein is part of the public record as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this Bid are true and accurate.

I agree that this bid cannot be withdrawn within 90 days from date due.

_______________________________________________________ Signature of Authorized Representative (Manual)

_______________________________________________________ Name of Authorized Representative (Typed or Printed) _______________________________________________________ Title (Typed or Printed)

Posting of Bid Tabulations: Bid tabulations with recommended awards will be posted for review by interested parties at the location where bids are opened and will remain posted for a period of 72 hours. Failure to file a protest of either the specifications or intended awards within the time described in and in accordance with Section 120.57(3) Florida Statutes and School Board Policies, or failure

to post bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Posting will be on about October 21, 2014.

SECTION 2, Submittal Requirements SUBMITTAL REQUIREMENTS: In order to assure that your bid is in compliance with bid requirements, please verify that the submittals indicated by the below have been submitted.

Bid Bond X Descriptive Literature Licenses Manufacturers Authorization

References Bidder Questionnaire X Other

Note: If your firm wishes to not submit a bid in response to the ITB, but remain on our bidder list, please complete and return, via mail or fax, this page of the ITB indicating “No Bid”.

Bay District Schools Bid Request 19-05 of 15

Intent: We desire to obtain bids from qualified firms relative to purchasing specified equipment and light fixtures for the baseball and softball fields at Bay High School; per the attached photometry of the fields as well as the attached Technical Bulletin and cut sheets (see Attachments D through G). Point Of Contact: For information concerning procedures for responding to the bid terms, requirements, conditions and specifications, contact via email only , Mr. Rick Young CPPB, FCCM, Purchasing Agent, Bay District School Purchasing Department, at [email protected]. Such contact shall be for clarification purposes only. Addendum: Any material changes to the bid shall be transmitted by addendum only. The Bidder, in turn, shall acknowledge receipt of the addendum by statement of the addendum number and the date of issuance in the submittal of their bid. The District shall not be responsible for any other interpretation, than those transmitted by addendum prior to the bid award. The Bidder is solely responsible for verifying they have received all Bid Addenda. Addenda will be posted to the District Purchasing Department website, at the following address: http://www.bay.k12.fl.us/bids.

Closing Date and Time: Please note and pay close attention to the quick turnaround and closing date and time of this bid, in order facilitate these repairs within the District. The closing date and time for this bid is set for February 14, 2019 @ 2:00 pm.

1) GENERAL CONDITIONS: 1.1 Sealed Bid Requirements: The Bidder shall submit a signed and complete bid, including all

bid sheets and all other pages in which information is requested. The completed bid shall be submitted in a sealed envelope with the label provided herein, and or with the name and bid number clearly typed or written on the front of the envelope. All bids submitted not meeting said requirements shall be declared non-responsive and returned unopened to the bidder.

1.2 Bid Opening: Pursuant to Florida Statute 119.71-1. Bid openings will be public on the date

and time specified herein. All bids received after the time indicated shall be rejected as non-responsive and returned unopened to sender. Any bids sent by email, fax, telegram, verbally, telephone or in person shall not be accepted. The public opening will acknowledge receipt of the bids only, details concerning pricing or the proposal will not be announced.

1.3 Public Records Law: Pursuant to Florida Statute 119.071-1. Bids received as a result of

this ITB will not become public record until thirty (30) days after the date of opening or until posting of a recommendation for award, whichever occurs first. Thereafter, all bid documents or other materials submitted by all bidders in response to this ITB will in accordance with Florida Statute listed herein will be open for inspection by any person except as may otherwise be provided by law.

1.4 Acceptance & Rejection: Pursuant to BDS, Board Policy Chapter-6 IV and Florida Statute

287-042:1-B. The Bay District School Board reserves the right to waive all formalities to accept, reject, any/all, bids, proposals , responses, and or any combinations thereof, deemed not in the best interest of the District. Any and all legal action necessary to enforce the terms, requirements, conditions and specifications of the bid shall be held in Bay County, Florida, and interpreted in accordance with the laws of the State of Florida.

mailto:[email protected]

http://www.bay.k12.fl.us/bids


1.5 Protest Of Specification & Award: Pursuant to BDS, Board Polices 6.104 and Florida Statute 120.57-3, with the ITB being posted on the date noted on the cover sheet. Bid specifications and tabulations with recommended awards will be posted for review by interested parties at the location where bids are opened and will remain posted for a required period of 72 hours. Failure to file a protest of either specifications or intended awards within the time specified, and or, failure to post bond, shall constitute a waiver of proceedings in accordance with the referenced policy and statute.

1.6 Withdrawals: A Bidder may withdraw their bid without prejudice to themselves no later than

and prior to the day and hour set herein. All withdrawals shall be submitted via a written request only, to the District, General Manager of Purchasing, Contracting and Materials Management and or Purchasing Agent. All withdrawn bids shall be returned unopened to the bidder.

1.7 Responses: Vendors are required to submit one (1) original of their bid, on 8 ½” x 11” plain

white paper, signed in ink by a company representative with contractually binding authority. 1.8 Prohibition of Gratuities: By submission of a proposal, a vendor certifies that no employee

of the District has or shall benefit financially or materially from any such proposal or subsequent contract. Any contract issued as a result of this ITB may be terminated at such time as it is determined that gratuities of any kind were either offered or received by any of the aforementioned persons.

1.9 Lobbying: Any vendor or lobbyist for a vendor is prohibited from having any communications

concerning this solicitation for a competitive procurement with any District Employee, School Board Member or Superintendent of Schools, after the Purchasing Department releases the solicitation to the general public. This “Cone of Silence” shall go into and remain in effect from the time of release of the solicitation until the contract is awarded by the District. All communications regarding this solicitation shall be directed to the designated point of contact listed herein. Any bidder and associated bid found to be in violation of this requirement shall be declared non-responsive, returned unopened, and the bidder facing possible disbarment.

1.10 Collusion: The District reserves the right to disqualify bids, upon evidence of collusion with

intent to defraud or any illegal practices upon the part of the bidder, with bids from individuals, partnerships, corporations, associations, firms, or other legal entity under the same or different names shall not be considered for possible award. Reasonable grounds for believing the bidder has interest in more than one bids for the same work, is sufficient cause for rejection of all bids in which they are believed to have interest in. Any or all bids shall be rejected if there is any reason to believe that collusion exists among the Bidders.

1.11 Examination of Documents: Bidders shall assume full reasonability to thoroughly examine

these specifications and all other documents, or referenced materials listed herein, to conduct such investigations and visits as may be necessary, to thoroughly inform themselves regarding existing and other conditions relative to these specifications. No plea of ignorance by the bidder of conditions, that, or may hereafter exist, or omission of, on the part of the bidder to make said investigations and visits, or failure to fulfill in every detail the terms, requirements, conditions, specifications, promulgated herein, will be accepted as a basis for varying the requirements of the District or the compensation of the Contractor.

1.12 Omission From Specifications: The apparent silence of this specification and any

Addendum regarding any omission from a detailed description specified herein, concerning


any point shall be regarded as meaning only the best available units shall be provided, best commercial practices prevail, and that only materials and workmanship of first quality be used. All interpretations of this specification shall be made upon the basis of this agreement.

1.13 Tie Bid: Pursuant to Board Policies, Section 6.101, Identical and/or tie bids, preference

shall be given to local businesses, or if there is none, to businesses who have the best performance record and or by casting lots (e.g. coin toss).

1.14 Local Preference in Purchasing:

(a) Preference in bidding. In purchasing of, or letting of contracts for procurement of, personal property, materials, or contractual services, including construction bids, through formal sealed competitive solicitations, the School District may give a preference to local businesses in making such purchase or awarding such contract, as follows: 1. Individuals or firms which have a home office located within Bay County, and which meet all of the criteria for Local Business as set forth in Chapter 6 of Board Policy, shall have the opportunity to submit to match the price(s) offered by the overall lowest, qualified and responsive non-local bidder if their bid is within five percent (5%) of the overall lowest, non-local price. 2. Individuals or firms which do not have a home office located within Bay County, and which meet all of the criteria for a Local Business as set forth Chapter 6 of Board Policy, shall have the opportunity to submit to match the price(s) offered by the overall lowest, qualified and responsive non-local bidder if their bid is within three percent (3%) of the overall lowest, non-local price.

(b) Preference in request for proposals. In purchasing of, or letting of contracts for procurement of, personal property, materials, or contractual services for which a request for proposal is developed with evaluation criteria, a local preference of the total score may be assigned for a local business by adjusting the total score of the qualifying local business, as follows: 1. Individuals or firms which have a home office located within Bay County and which meet all of the criteria for a Local Business as set forth in Chapter 6 of Board Policy, shall be given a preference in the amount of five percent (5%). 2. A qualified and responsive Local Business that does not have a principal place of business located within Bay County, and which meets all of the criteria for a Local Business, shall be given preference in the amount of three percent (3%).

(c) Notice. Both bid documents and request for proposal documents shall include notice to vendors of the local preference policy.

(d) Certification. Any vendor claiming to be a Local Business as defined herein, shall so certify in writing to the purchasing department. The certification shall provide all necessary information to evidence that the vendor meets the requirements to qualify as a Local Business. The purchasing department shall not be required to verify the accuracy of any such certifications and shall have the sole discretion to determine if a vendor meets the definition of a Local Business. Local Business definition, for the purposes of this section, “Local Business” shall mean: 1. Has had a fixed office or distribution point located in and having a street address within Bay County for at least six (6) months immediately prior to the issuance of the request for competitive bids or request for proposal by the District; and 2. Holds any business license required by Bay County, and, if applicable, a municipality within Bay County.

Proposer shall execute Attachment A.


1.15 Confidentiality: Response documents related to this procurement process are governed by the Public Records Laws, Chapter 119, Florida Statutes. Information obtained in response to this RFP which is privileged and confidential will not be disclosed. Such privileged and confidential information includes information which, if disclosed might cause harm to the competitive position of the proposer supplying the information. Therefore, all proposers must visibly mark as “Confidential” the parts of their proposal which are considered to contain proprietary information. Any decision whether or not to publicly disclose information marked as confidential in this process rests solely with the District. Notwithstanding the above, all documents or other materials submitted by proposer, including claimed confidential information will be open for inspection by any person in accordance with Chapter 119, Florida Statutes. If proposer claims any part of same is confidential and exempt from Chapter 119, Florida Statutes, proposer shall specify in writing at the time such materials are provided to the District, what materials are confidential and a cite to the statutory or other source of the claim of confidentiality. If there is a public records request for proposal documents or other materials submitted by-proposer and proposer has claimed certain materials to be confidential and exempt from Chapter 119, Florida Statutes, the District will notify proposer in writing that the materials claimed to be confidential and exempt will be produced pursuant to the public records request unless, within 10 calendar days of the date of the written notification, proposer initiates an action in a court of competent jurisdiction to obtain a preliminary injunction prohibiting release of the materials claimed to be confidential and exempt and a judicial declaration that the materials are confidential and exempt from Chapter 119, Florida Statutes. Failure to timely initiate the action will be deemed a waiver by proposer of the claim that the materials are confidential and exempt by proposer designating materials as confidential and exempt, proposer agrees to hold Customer harmless from any award to a plaintiff for damages, costs or attorney’s fees and for costs and attorney’s fees incurred by the District in any action involving the claimed confidential and exempt materials. Any material submitted in response to this bid request will become public record. Any claim of confidentiality is waived upon submission of a bid.

1.16 Public Entity Crime: Pursuant to Florida Statute 287.017 & 287.133. Any person or affiliate

who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or be a consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount for Category Two (2) for a period of 36 months from the date of being placed on the convicted vendor list.

Proposer shall execute Attachment B. 1.17 Conflict of Interest Disclosure: Pursuant to Florida Statute Chapter 112 and BDS, Board

Policy 6.3.132. Any award subject to provisions of the referenced policy and law stated herein. Any/all bidders shall disclose with their bid the name of any officer, director, or agent who is also an employee of Bay District Schools. Further, all bidders must disclose the name of any Bay County employee who owns, directly or indirectly, an interest of five percent (5%) or more in the bidder’s firm or any of its branches. Affirmation of such will be by signature on the Conflict of Interest form.

Proposer shall execute Attachment C 1.18 Special Conditions: In the event any conflict exists between the Special Instruction and

General Instructions to the Bidder, the Special instructions shall have precedence.


1.19 Cost of Preparation: Neither the School Board nor its representatives shall be liable for any expenses incurred in connection with the preparation of a response to this bid.

1.20 Definitions:

The word, contractor(s), vendor(s), bidder(s), agent(s), are, and shall be, equal to, have the same meaning, definition and intent.

The word Bid(s), offer(s), proposal(s), quote(s), are, and shall be, equal to, have the same meaning, definition and intent.

The word and or abbreviation, BDS, District(s), School system(s), School Board(s), are, and shall be, equal to, have the same meaning, definition and intent.

2) VARIANCES & SUBSTITUTIONS: 2.1 Proof of Equivalency: Bidders offering quotations on items other than the specified brand

and model number shall provide complete descriptive literature in sufficient detail to indicate the item bid meets or exceeds specifications. Failure to supply such information may result in rejection of your bid or on the item in question. The District reserves the right to determine the acceptability of any item offered as an equal to the one specified.

2.2 Brand Names: The use of any manufacturer's name, trade name, brand name, or catalog

number in this specification is for the sole purpose of describing and establishing the minimum requirements for levels of quality, standards of performance and design.

2.3 Non-Conformance: Any Items offered may be tested for compliance with bid requirements,

conditions and specifications at any time. Any Items delivered, not conforming to these requirements may be rejected and returned at vendor's expense. Goods or services not delivered as per delivery date in the bid or on a purchase order may be rejected upon delivery and or purchased on the open market, with any increases in cost charged against the awardee.

2.4 Samples: In proof of equivalency or when samples are required, all samples shall be

provided at no charge to the District, in the quantity and delivered to a specified point as requested herein. If not destroyed in evaluation?, a bidder may request the return of samples items at their own expense, with all unclaimed samples being disposed of sixty (60) days from the bid opening.

2.5 Patent Fees, Royalties, and Licenses: If the vendor requires or desires to use any design,

trademark, device, material or process covered by letters of patent or copyright, the vendor and his surety shall indemnify and hold harmless the District from any and all claims for infringement by reason of the use of any such patented design, device, trademark, copyright, material or process in connection with the work agreed to be performed and shall indemnify the District from any cost, expense, royalty or damage which the District may be obligated to pay by reason of any infringement at any time during the prosecution of or after completion of the work.

3) AWARD & PRICING:


3.1 Pricing: Prices shall be firm, net of all discounts and in the units specified, all shipments via F.O.B. Destination, freight pre-paid, with the bidder paying all associated expenses, shipping, and handling and delivery charges.

3.2 Bid-Evaluation Criteria: Bids shall be evaluated based on the following criteria:

(a): Conformity to the bid terms, requirements, conditions specifications and requested information. (b): Individual item and or total cost, representing overall best value and or in the best interest of the District.

3.3 Award: Pursuant to Florida Statute 287.012-27, 287.012-25, 287-.012-4. Bids will be

considered and awarded to a single or multiple vendors, on all or none basis, and or any combination thereof, whichever is determined to be the most responsive, responsible and in the best interest of the District. The Bay District Schools retains sole authority in determining which bid is in its best interest or value.

3.4 Intent of Award: The successful bidder shall be notified in writing of the Districts intent to

make award, requiring their signature and its return within a specified period of time, upon acceptance by the District said notice shall constitute a formal binding agreement to all parties involved, requiring compliance with all terms, requirements, conditions and specifications of the bid

3.5 Right to Negotiate: The District reserves the right to negotiate contract modifications with

the awarded Vendor, at any time, as necessary and or best interest of the District to do so. When formalizing said agreements, without the use of a sealed bid, the District reserve the right to negotiate any/all provisions of this agreement necessitated by law, statues, policy, situation, circumstance, not limited to or excluding of, terms, requirements, conditions, specification, pricing, additions, deletions, and points of clarifications.

3.6 Use of other Contracts: The District reserves the right to utilize any other District contract,

any State of Florida Contract, any contract awarded by any other city or county governmental agencies, other school boards, other community college/state university system cooperative bid agreement, or to directly negotiate/purchase per BDS, Board Policy and State Board Rule 6A-1.012, as currently enacted or as amended from time to time, in lieu of any offer received or award made as a result of this bid if it is in its best interest to do so.

3.7 Assignment: Neither award of this bid nor any interest in said award may be re-assigned,

transfer and or encumbered by any party without the prior written consent from the District. There shall be no partial assignments of this bid including, without limitation, the partial assignment of any right to receive payments from the District.

3.8 Purchase by other Public Agencies: With the consent and agreement of the awarded

contractor(s), purchases may be made under this bid by other agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

4) FINANCIAL AGREEMENT & TERMS:

4.1 Purchase Agreement: The bid, award letter and any corresponding purchase orders shall

constitute a complete agreement with the contractor. District shall not accept any proposed terms and conditions different than those specified herein. By virtue of submitting a bid,


vendor agrees to not submit to any District employee, for signature, any document that contains different terms and conditions than those specified herein, with all others being non-binding on the District. Any and all legal action necessary to enforce the terms and conditions of the contract will be held in Bay County, Florida, and interpreted in accordance with the laws of the State of Florida.

4.2 Payment: Payment will be made within 30 days of submission of a properly certified invoice

to the District Business Office and acknowledgment of receipt and acceptance of goods or services by the ordering cost center. Invoices shall bear the purchase order number.

4.3 Assignment of payment: Any purchase order issued pursuant to this bid request and

monies that may become due hereunder are not assignable except with the written approval of the Board. The district may require additional information from the Contractor as the district deems necessary to verify services provided under this bid. Payment shall be made in accordance with Florida Statutes 215.422 and 287.0585 which govern time limits for payment of invoices. Invoices returned to a Contractor due to preparation errors will result in a delay in payment. The Customer is responsible for all payments under the terms of the bid. A customer’s failure to pay, or delay in payment, shall not constitute a breach of the contract and shall not relieve the contractor of its obligations to the District.

4.4 Tax Exempt: For contracts relating solely to the purchase of equipment, materials or

supplies, no taxes shall be included in the bid price. The School Board is exempt from State and Federal sales, use and excise taxes. Florida Sales Tax Exemption number appears on the purchase order or certificate available upon request. For contracts relating to the purchase of construction services which include the contractor providing equipment, materials or supplies, sales tax will be payable by the contractor on all such products purchased. The School Board sales tax exemption does not apply to construction contractors who are required to provide equipment, materials or supplies as part of their contract with the School Board. If the contractor intends to recover sales tax from the School Board under the contract, all such amounts must be included in the bid price.

4.5 Financial Consequences: The District reserves the right to withhold any/all payments for an

indefinite period of or expedite appropriate remedies to correct deficiency when the vendor has failed to preform or comply with all the provisions of the contract, after a notice to correct has been issued. Payment shall only be released until the resolution of all issues has been made to the satisfaction of the District.

5) SHIPPING & RECEIVING: 5.1 Delivering to Maintenance Department: Delivery will be to 933 East Baldwin Rd, Panama

City, FL 32405. Receiving hours are Monday through Friday, excluding state holidays and days during which the school district administration is closed 7:00 a.m. to 2:00 p.m. CT. Vendors shall contact and schedule all deliveries with Mr. Jeff Bittel by phone at 850-767-1820 with a forty eight (48) hour notice.

5.2 Shipping Designations: Prices shall include all associated expenses, for shipping,

handling, and transportation, via F.O.B Destination, freight pre-paid to a specified point of delivery. Loading dock and forklift are available to assist in delivery.

5.3 Transfer of Title & Acceptance: Title to goods shall only pass to the District upon:


(a) Receipt and acceptance at the destination indicated herein. Until acceptance, the bidder retains the sole insurable interest in the goods, with acceptance only occurring when goods and or services are paid for. (b) The shipper will prepay all transportation charges. The District will not accept or collect freight charges. (c) No premium carriers will be used for the District’s account without prior written consent of the District’s Purchasing Agent or Director.

5.4 Claims Responsibility: It shall be the sole responsibility of the Contractor to file claims for

damaged or defective merchandise. In the event of receipt of merchandise with obvious and or concealed damage. The contractor shall be notified immediately when such conditions exist, in turn requiring a confirmation of claim email from the carrier within (24) twenty four hours of said notification.

5.5 Risk of Loss: The Bidder assumes the following risks:

(a) All risks of loss or damage to all goods, works in process, materials and equipment until delivery thereof as herein provided. (b) All risks of loss or damage to third persons and their property until delivery of all goods as herein provided. (c) All risks of loss or damage to any property received by the Bidder or held by the Bidder or its suppliers for the account of the School District, until such property has been delivered to the School District. (d) All risks of loss or damage to any of the goods or part thereof rejected by the School District, from the time of shipment thereof to bidder until redelivery thereof to the School District.

5.6 Packing: All shipments will include an itemized list of each package’s content, and reference

the District’s purchase order number. No charges will be allowed for cartage or packing unless agreed to by the District prior to shipment.

5.7 Packing Slips: It will be the responsibility of the Vendor to attach all packing slips to the

outside of each shipment. Packing slip must reference the District Purchase Order number. Failure to provide packing slip attached to the outside of shipment may result in possible refusal of shipment and return at vendor's expense.


6) EQUIPMENT SPECIFICATIONS & BID SHEET: 1. Qty: 19-each

Mfg: Hubbell Outdoor Lighting Type: A Model & Part Number: SLS-1500H-138 Phase: 1 Voltage: 208/120 Unit Cost: $_____________ Total: $_____________

2. Qty: 50-each

Mfg: Hubbell Outdoor Lighting Type: B Model & Part Number: SLS-1500H-148 Phase: 1 Voltage: 208/120 Unit Cost: $_____________ Total: $_____________

3. Qty: 26-each

Mfg: Hubbell Outdoor Lighting Type: C Model & Part Number: SLS-1500H-158 Phase: 1 Voltage: 208/120 Unit Cost: $_____________ Total: $_____________

4. Qty: 100-each

Mfg: EYE Lighting Int. Type: Multi Metal Lamp Model & Part Number: M1500B/BUH - Phase: 1 Voltage: 208/120 Unit Cost: $_____________ Total: $_____________

GRAND TOTAL OF ALL ITEMS $____________________


CUT ALONG THE OUTER BORDER AND AFFIX THE LABEL TO YOUR SEALED BID ENVELOPE TO IDENTIFY IT AS A “SEALED BID”. NEITHER FAXED NOR ELECTRONICALLY SUBMITTED BIDS WILL BE ACCEPTED. BE SURE TO INCLUDE THE NAME OF THE COMPANY SUBMITTING THE BID WHERE REQUESTED.

DELIVER TO: THE SCHOOL DISTRICT OF BAY COUNTY PURCHASING DEPARTMENT 1150 WEST 17TH STREET PANAMA CITY, FL 32405

SEALED BID DO NOT OPEN SEALED BID NO: Bid Request No. #19-05 BID TITLE: Sport Fields' Light Fixtures-Bay High DUE DATE/TIME: February 14, 2019 at 2:00 PM CT SUBMITTED BY: ________________________________________ NAME OF COMPANY


ATTACHMENT A Local Preference in Purchasing

____________ 5% Discount Requested Our business is requesting a 5% local preference based on the fact that our HOME/MAIN OFFICE is located in Bay County. It is located at: _______________________________________________________________________ (business address)

____________ 3% Discount Requested Our business is requesting a 3% local preference based on the fact that we have an office located in Bay County. It is located at: _______________________________________________________________________ (business address)


ATTACHMENT B

PUBLIC ENTITY CRIMES STATEMENT:

SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES,

ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to _____________________________________________

(print name of the public entity) by ________________________________________________________________________

(print individual's name and title) for ________________________________________________________________________

(print name of entity submitting sworn statement) whose business address is _____________________________________________________

___________________________________________________________________________

and (if applicable) its Federal Employer Identification Number (FEIN) is __________________ (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ____________________.)

2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes,

means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes,

means a finding of guilt or a conviction of a public entity crimes, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.


6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (indicate which statement applies.)

______ Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners,

shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity has been charged with an convicted of a public entity crime subsequent to July 1, 1989.

______ The entity submitting this sworn statement, or one or more of its officers, directors, executives,

partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

______ The entity submitting this sworn statement, or one or more of its officers, directors, executives,

partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (attach a copy of the final order) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. __________________________________________ (Signature) Date: _____________________________________ STATE OF ______________________________________ COUNTY OF ____________________________________ PERSONALLY APPEARED BEFORE ME, the undersigned authority, ___________________________ who, after first being sworn by me, (name of individual signing) affixed his/her signature in the space provided above on this ____ day of ___________, 2019. _______________________________________________ ______________________________ NOTARY PUBLIC Notary Stamp My commission expires:

Form PUR 7068 (Rev. 04/10/91)


ATTACHMENT C CONFLICT OF INTEREST

CONFLICT OF INTEREST: Proposer must execute either Section I or Section II hereunder relative to Florida State Statute 112.313(12). Failure to execute either section may result in rejection of this bid.

SECTION I

I hereby certify that no official or employee of Bay District Schools requiring the goods or services described in these specifications has a material financial interest in this company.

___ ___________________________________ Signature Company Name ___ ____ Name of Official (Type or Print) Business Address ___________________________________ City, State, ZIP Code

SECTION II I hereby certify that the following named Bay District Schools official(s) and/or employee(s) having material financial interest(s) (in excess of 5%) in this company have filed Conflict of Interest Statements with the Supervisor of Elections, 830 W. 11th Street, Panama City, FL 32401, prior to proposal opening. Name Title or Position Date of Filing Name Title or Position Date of Filing ____ Signature Company Name ______________________________ Print Name of Certifying Official Business Address ____ City, State, ZIP Code

TTEECCHHNNIICCAALL BBUULLLLEETTIINN MMEETTAALL HHAALLIIDDEE

EEYYEE MMuullttii MMeettaall TTMM

MM11550000BB//BBUUHH

ISO 9001:2008 Certified ISO 14001:2004 Certified OSHAS 18001:2007 Certified ISO 17025:2005 Accredited

Address: 9150 Hendricks Rd., Mentor, OH 44060 Phone: 888-665-2677 Fax: 800-811-7395 E-Mail:[email protected] Phone: (440) 350-7000 Fax: (440) 350-7001 Web: www.eyelighting.com

EQS-N-52-78-54023 6/4/2009

ANSI Code: M48/E Product Code: 54023

Features: High Output, Position Oriented Metal Halide Nickel-plated base High initial and maintained lumens Superior lamps to lamp color consistency

PPEERRFFOORRMMAANNCCEE DDAATTAA Initial lumens at rated watts after 100 hours operation

155000 lm

Mean lumens at 10 hours/start 140000 lm

Rated average life 3000 h

Warm up time, maximum 4 min

Correlated color temperature 4000 K

CIE chromaticity 0.380, 0.382 X, Y

Color rendering index (Ra) 65

Operating Position Base Up to Horizontal

Time to hot re-start, maximum 15 min

EELLEECCTTRRIICCAALL CCHHAARRAACCTTEERRIISSTTIICCSS Nominal lamp wattage 1500 W

Nominal lamp voltage 268 V

Nominal lamp current 6.20 Arms

Maximum current crest factor 1.8 -

Maximum starting current 9.00 Arms

Minimum starting current 6.2 Arms

Ballast requirements Use with ballast rated for ANSI

M48 lamp

Open circuit voltage (CWA)

-30°C (-22°F)

530 Vrms

750 Vpeak

Pulse requirements None

Lampholder voltage rating 600 V

PPHHYYSSIICCAALL DDEESSCCRRIIPPTTIIOONN Maximum overall length 386 (15.375) mm (in)

Light center length 241 (9.484) mm (in)

Bulb diameter 178 (7.0) mm (in)

Max. base - bulb eccentricity 3 Degrees

Maximum base temperature 210 (410) °C (°F)

Maximum bulb temperature 400 (752) °C (°F)

Bulb designation BT56

Bulb material Borosilicate (Hard Glass)

Arc tube material Quartz

Effective arc length 102(4.016) mm (in)

Bulb finish Clear

Base designation E39 Mogul

FFIIXXTTUURREE RREEQQUUIIRREEMMEENNTT E Rated - Enclosed fixture required

SPECTRAL DISTRIBUTION

0

20

40

60

80

100

380 480 580 680 780

Wavelength (nm)

Rela

tive E

nerg

y (

%)

LAMP MORTALITY

0

20

40

60

80

100

0 20 40 60 80 100

% OF RATED LIFE

% O

F L

AM

PS

OP

ER

AT

ING

LUMEN MAINTENANCE

0

20

40

60

80

100

0 20 40 60 80 100

% OF RATED LIFE

% O

F IN

ITIA

L

LU

ME

NS

Attachment D

TTEECCHHNNIICCAALL BBUULLLLEETTIINN MMEETTAALL HHAALLIIDDEE

EEYYEE MMuullttii MMeettaall TTMM

MM11550000BB//BBUUHH

Address: 9150 Hendricks Rd., Mentor, OH 44060 Phone: 888-665-2677 Fax: 800-811-7395 E-Mail: [email protected] Phone: (440) 350-7000 Fax: (440) 350-7001 www.eyelighting.com

EQS-N-52-78-54023ed.doc 6/4/2009

! WARNING

This lamp can cause serious skin burn and eye inflammation from short-wave ultraviolet radiation if outer envelope of the lamp is broken or punctured. Do not use where people will remain for more than a few minutes unless adequate shielding or other safety precautions are used. Lamps that will automatically extinguish when the outer envelope is broken or punctured are commercially available.

RISK OF ELECTRIC SHOCK

•Turn power off before inspection, installation or removal •Protect lamp from direct contact with liquids to avoid breakage from thermal shock

RISK OF FIRE

•Keep combustible materials away from lamp during operation

UNEXPECTED LAMP RUPTURE MAY CAUSE INJURY, FIRE, OR PROPERTY DAMAGE

•Do not exceed rated ballast voltage •Do not use lamp if outer glass is scratched or broken.

•Do not use beyond rated life •Do not turn on lamp until fully installed •Use only with a fixture

and ballast rated for this product •Turn lamp off at least once a week for 15 minutes

•Electrically insulate any metal to glass support in fixture

! CAUTION

RISK OF BURN

•Allow lamp to cool before handling.

LAMP MAY SHATTER AND CAUSE INJURY

•Do not use excessive force when installing lamp •Dispose of lamp in a closed container

LAMP OPERATING INSTRUCTIONS This is a discharge lamp and requires some time to restart and come up to full brightness after a power interruption.

RR Conforms to: USA: 21CFR1040.30

Hg-LAMP CONTAINS MERCURY

Manage in Accord with Disposal Laws See: www.lamprecycle.org or 1-888-665-2677

SLS0009 SLS - October 1, 2018 8:02 AM

CAT.# APPROVALS

JOB TYPE

INTEGRAL BALLASTED LUMINAIRE

1. For wire gauge, replace first X with 6 - 16/3; 4 - 14/3; or 2 - 12/3; (NOTE: 120V 1500W units must use 14/3 or 12/3); For voltage replace second X with 1 - 120V; 2 - 208V; 3 - 240V; 4 - 277V; 5 - 480V; 6 - 347V 2. Hull adds 4 lbs. to total weight - shipped separately except on N/M/W optics (assembled on unit) 3. N/M/W beam distributions not available in HPS; Luminaire shipped as completely assembled unit 4. Units not suitable for up-aiming 5 Specific wire gauge and wiring methods may be required by local or national codes; Consult local inspection agencies for details prior to ordering 6. Type 3 distribution not available in 1000w HPS 7. Replace X with: 1-120V, 2-208V, 3-240V, 4-277V, 5-480V 8. 1000w HPS and 1500w Metal Halide only Note: Aiming sights ordered separately (see Accessories page 3). Recommend 1-2 per pole

SERIESSLS Sportsliter System

WATTAGE | SOURCE1000P 1000w PSMH1500H 1500w MH1000S 1000w HPS

BALLAST TYPE0 No ballast (remote head only)1 HPF regulated, Peak Lead Auto, CWA, Auto Regulated

BEAM DISTRIBUTION2 NEMA type 236 NEMA type 34 NEMA type 45 NEMA type 56 NEMA type 6N3,4 Narrow Beam Horizontal LampM3,4 Medium Beam Horizontal LampW3,4 Wide Beam Horizontal Lamp

VOLTAGE5 480V68 Tri-Tap® (120, 277, 347V)8 Quad-Tap® (120, 208, 240, 277V)E8 220/240 50HzF 347V 1000w Pulse Start only0 No Ballast (remote head only)

OPTIONS3CXX1,5 3’ Prewired SEOWA cord (specify voltage and gauge)6CXX1,5 6’ Prewired SEOWA cord (specify voltage and gauge)12CXX1,5 12’ Prewired SEOWA cord (specify voltage and gauge)

F(x)7 Fusing (X = Voltage)

PH2 Protective HullSG Spill/Glare control (internal faceted louver, for beam type N,M & W only.V2 External visor for axial and horizontal lamp optics (shipped separately)LV External visor/louver for axial and horizontal lamp optics (shipped separately) AR Anti reflectance high performance lens

ORDERING INFORMATIONORDERING EXAMPLE: SLS-1000P-1-N-8-3CXX

Ballast Type Beam Distribution

Series Wattage Voltage Options

Applications -• Designed to efficiently light recreational, collegiate and professional events. Arena, sign, facade, area,

accent, parking lot, and general security lighting are additional application for the Sportsliter Solution Series flood light.

Construction -

• Die cast aluminum housing

• Isolated die cast aluminum socket housing

• Thermally isolated ballast compartment, capacitor compartment, and wiring chamber (maximum 90˚ input cord.)

• Vertical aiming/repositioning memory

• Horizontal aiming indicator

• Lektrocote® polyester powder paint finish (gray).

• Aiming sights sold seperately

Optics/Electrical System - • Optional spill/glare control optics

• Sealed and finished parabolic reflector

• Four point stainless steel latching, lens ring, and door hinge

• Silicone gasketing

• Tempered clear glass lens

• Filtered optics

• Lamp support standard 22 7/8” diameter maximum

Installation - • One captive mounting bolt (3/4” dia.) installed in fixture

• Single ballast cover plate for easy access

• Large wiring compartment

SPECIFICATIONS

SLS

Test, Certifications, Listings - • 1g, 100,000 cycle vibration tested.

• Wind tunnel tested to 120 m.p.h.

• Hubbell Guard™ treated external hardware

• UL 1598 listed and CSA c/us certified for use in wet locations

Attachment E

Shawn

Highlight

Shawn

Highlight

Shawn

Highlight

Shawn

Highlight

Shawn

Highlight


INTEGRAL BALLASTED LUMINAIREDIMENSIONS AND WEIGHT

SLS INTEGRAL BALLAST DIMENSIONS

Aimed 40 degrees below horizontal

B

A

C

Aimed 40 degrees below horizontalA

B

C

D

A B C D

22 1⁄2” 5 1⁄4” 35 3⁄4”

Axial Optics 572 mm 133 mm 908 mm

22 1⁄2” 5 1⁄4” 36 5⁄8” 5 1⁄4"Horizontal Optics 572 mm 133 mm 930 mm 133 mm

Note 2.8 EPA per fixture

Horizontal Optic

Axial Optic

Integral Luminaires Weight

METAL HALIDE lbs kg

Axial, 1000W 47.0 21.4

Axial, 1500W 50.0 22.8

Horizontal, 1000W 49.5 22.6

Horizontal, 1500W 52.5 23.9

HIGH PRESSURE SODIUM

1000w 51.0 23.2

Remote Yoke Heads

METAL HALIDE lbs kg

Axial, 1000/1500W 18.0 8.2

Horizontal, 1000/1500W 20.5 9.3

SLS INTEGRAL BALLAST WEIGHT


Due to our continued efforts to improve our products, specifications are subject to change without notice. Copyright © 2015 Hubbell Lighting All Rights Reserved.

For more information visit our web site: http://www.sportslighting.com

INTEGRAL BALLASTED LUMINAIREACCESSORIES

TCA-R2

4236

2.5

3.5

2.06.0O .625

4 HOLES8.0

R 2.750

1.94

3.0

42”36”

TCA-R2

TCA-R3

78.00

36 36

2.5

3.5

78

78”

36”

TCA-R3

TCA-R4

106”

32”

36”30”

32”

TCA-R4

4024C 4090

SLS-SPC

SLS5010

4024 SLSSLS-V2 SLS-LV

TCA-W2

MC3 X 7.1

36

42

6.0

3.5

2.5

8.0

O .688

1.94

3.0

42”36”

8”

TCA-W2

TCA-W3

29

78

36 36

2.5

3.5

78”

36”29”

TCA-W3

Weight

Catalog Number Description lbs. (kg)

4024SLS Slipfitter for 2” (2 3⁄8” OD) tenon for integral luminaires 4 (1.8)

4024C Slipfitter for 2” (2 3⁄8” OD) tenon for remote head units only 4 (1.8)

4090 Heavy-duty cast iron crossarm fitting for horizontal trunnion for remote heads only 3 (1.4)

SLS-V2 12” Visor with lens, lens ring, gasket, hinge and latches. 3 (1.4)

SLS-LV 12” Visor with lens, lens ring, gasket, hinge, latches and external louvers. 4 (1.9)

SLS-SPC Polycarbonate shield, suitable for NEMA 5, 6 & W beam, 400-1000 watt only. 5 (2.3)

SLS5010 Steel fitting used with SLS integral ballast when mounted at center location on angle crossarms. Used on cages when structural bracing becomes an issue.

2 (0.9)

SLSC Safety cable for integral luminaires -

LR-30

SLSAIMINGSIGHTAXL

SLSAIMINGSIGHTHZL

Safety cable for remote yoke heads only

Aiming sight for integral ballasted axial optic, recommend minimum of 1-2 per pole.

Aiming sight for integral ballasted horiontal optic, recommend minium of 1-2 per pole.

- --

Note: For other mounting accessories, consult factory

SLS ACCESSORIES

Catalog Number

Maximum LoadingDescription

Weight lbs. (kg)

EPA ft² (m²) Fixture Quantity

Weight lbs. (kg)

Round Steel Pole - Crossarm Type – TCA-R Series - Clamps 3” to 5 1⁄2” dia.TCA-R2 2 210 (95.3) For two fixtures 28 (12.7) .8 (0.1)TCA-R31 3 315 (142.9) For three fixtures 70 (31.7) 1.6 (0.2)TCA-R4 4 420 (190.5) For four fixtures 106 (48) 2.5 (0.2)

Wood Pole - Crossarm Type – TCA-W Series - Thru or Lag Bolt (Not Included)TCA-W2 2 210 (95.3) For two fixtures 21 (9.5) 1 (0.1)TCA-W31 3 315 (142.9) For three fixtures 80 (36.3) 1.8 (0.2)TCA-W4 4 420 (190.5) For four fixtures 106 (48) 2.4 (0.2)

1 One SLS5010 mounting bracket includedNote: Galvanized available, add suffix -M38

SLS MOUNTING BRACKETS

TCA-W4

30

106

32 36 32

3.5

2.5 6.0

60.0

27.5

O .69

106”

32”

36” 30”

32”

TCA-W4

SLSAIMINGSIGHTAXL SLSAIMINGSIGHTHZL

Attachment G

Attachment F