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Office 2007Changes At First Glance

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When you first open Word 2007, Excel 2007, PowerPoint 2007, and Access 2007, you'll see a lot that's familiar, such as your Word document or Excel worksheet. But you'll also notice a new look at the top of the window.

The old look with menus and toolbars has been replaced by the Ribbon at the top of the window. The Ribbon contains tabs that you click to get to the commands you already know how to use. And once you learn how to use the Ribbon in one program, you'll find it easy to use in other programs.

The Microsoft Office Button image is new. This button takes the place of the File menu in several Office programs.

New keyboard shortcuts.

New file formats for Word, Excel, PowerPoint, and Access 2007.

The ability to save as a PDF document.

2007 - What are some of the new features?

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The Ribbon

1. Tabs. There are six of them across the top. Each represents an activity area.

2. Groups. Each tab has several groups that show related items together.

3. Commands. A command can be anything from a button, a drop-down list, or a box to enter information.

The Ribbon has three basic components:

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The Microsoft Office Button

The Microsoft Office Button replaces the File menu in several previous versions of Office.

Button name changes to the Program you’re using.

Click the Microsoft Office Button in the upper-left corner of the program window to get the same basic commands as before to open, save, save as, and print your documents.

Click the Options command button (name changes to the program you’re using) at the bottom of the menu and you'll also find the program settings that control things like your preferences for correcting spelling, which used to be found on the Tools menu, under Options.

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Word 2003: Menu Bar

Word 2007:The Ribbon

Most of the changes are in the Ribbon, the area that spans the top of Word 2007. Selecting a tab along the top brings the most popular commands to the forefront.

Word

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Important: Saving a Word 2007 document will automatically use the file type extension .docx! Be sure to click “Save As” and save the document type as Word 2003! The file type extension should be .doc.

Word – cont’d.

If you ever need help, just click on the question mark and a box will appear to assist you when you type in your question.

The main thing to remember is

that the Microsoft Office Button

in the upper left-hand corner is

the tool that contains File, Save,

Save As, Print, etc. This button is

utilized in the entire Office Suite.

Add your favorite commands to the Quick Access Toolbar.

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Saving as a 2003 Document

Click on the Microsoft Office Button

and choose Save As, Word 97-2003

Document.

The process is the same for PowerPoint

2007, Excel 2007, and Access 2007.

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Excel 2003: Menu Bar

Excel 2007: The Ribbon

As in Word, the Ribbon is the area that spans the top of Excel. Selecting a tab along the top brings the most popular commands to the forefront.

Excel

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Important: Saving an Excel 2007 document will automatically use the file type extension .xlsx. Be sure to click “Save As” and save the document type as Excel 2003! The file type extension should be .xls .

Excel – cont’d.

Click on the question mark and a box will appear to assist you when you type in your question.

Excel, just as in Word, is easy to navigate around. The Microsoft Office Button in the upper left-hand corner has the same function as it does in Word. Navigation begins with the ribbon.

Add your favorite commands to the Quick Access Toolbar.

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PowerPoint 2003: Menu Bar

PowerPoint 2007:The Ribbon

Important: Saving a PowerPoint 2007 document will automatically use the file type extension .pptx. Be sure to click “Save As” and save the document type as PowerPoint 2003! The file type extension should be .ppt .

PowerPoint

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Access 2003: Menu Bar

Access 2007:The Ribbon

Important: Saving an Access 2007 document will automatically use the file type extension . accdb. Be sure to click “Save As” and save the document type as Access 2003! The file type extension should be .mdb .

Access

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Get oriented to the Ribbon.

Look at the options available from the Microsoft

Office Button.

Use the Quick Access Toolbar.

Save your file in the correct format!

Important Items to Remember

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Check out the following link for on-line training and demos.

http://office.microsoft.com/en-us/training/FX100565001033.aspx

Click on the Question Mark located in the upper right corner of

each application.

Call the Center for Professional Development at ext. 238.

Questions?

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Wondering where your favorite 2003 commands are located in the 2007

interface? After clicking on a link, select Start the Page to start the

interactive guide.

Interactive: Word 2003 to Word 2007 command reference guide link.

http://office.microsoft.com/en-us/word/HA100744321033.aspx

Interactive: Excel 2003 to Excel 2007 command reference guide link.

http://office.microsoft.com/en-us/excel/HA101491511033.aspx?pid=CH100648241033

Interactive: PowerPoint 2003 to PowerPoint 2007 command reference guide

http://office.microsoft.com/en-us/powerpoint/HA101490761033.aspx?pid=CH100668131033

Interactive: Access 2003 to Access 2007 command reference guide

http://office.microsoft.com/en-us/access/HA102388991033.aspx?pid=CH100621861033

Where are the 2003 Commands in 2007?